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City Council Minutes - 01/21/2020 ,, CkY of Tim Tigard City Council Meeting Minutes © January 21, 2020 1. BUSINESS MEETING A. At 6:31 p.m. Council President Goodhouse called the Tigard City Council meeting to order. B. City Recorder Krager called the roll. Present Absent Mayor Snider ✓ Youth Councilor Turley ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ C. Council President Goodhouse asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—None. 2. PUBLIC HEARING: CONSIDER APPROVAL OF RESOLUTION FOR THE FY 2020 SECOND QUARTER BUDGET SUPPLEMENTAL A. Council President Goodhouse opened the Public Hearing. B. Council President Goodhouse announced that anyone may offer testimony. A sign-up sheet was available at the front of the room. No one signed up to testify. C Management Analyst Kang provided the staff report on the FY 2020 2nd Quarter Budget Supplemental. He explained that the agenda item summary contained additional detail related to each of the requests. City Management has one request from the Human Resources division. The City moved its Workers' Compensation (WC) insurance from a high cost guaranteed rate plan to a retrospective rate plan for fiscal years from FY17 to FY19,which has resulted in annual overall savings, but requires an additional upfront premium payment which was not budgeted. The Police department has two requests. The first one is a replacement of the crashed police vehicle, the full cost of which will be funded by the insurance reimbursement payment. The second request is for the FY2020 Traffic Safety Grant. This covers overtime expenses and revenue reimbursement related to executing the traffic safety grants. Grants are administered through ODOT and include DUII high visibility, safety belt,pedestrian safety, distracted driving and speed enforcement programs. TIGARD CITY COUNCIL MEETING MINUTES —January 21, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 13 The Public Works department has two requests. One is to increase the consulting services budget for public engagement and outreach efforts. The second request is to fund a consultant to assist with the update to the outdated Engineering Design Standards. The Capital Improvement Plan (CIP) fund includes four supplemental requests. Management Analyst Kang highlighted two of the projects: • 95065 Pacific Highway Street Lights (SFLP Grant) —Many intersections on Pacific Highway do not have sufficient lighting. This grant will install street lights at unlit quadrants of intersections where they do not already exist along Pacific Highway through the City. This project will be primarily funded with a grant from ODOT using the State Fund Local Project (SFLP) program. • 96054 Emergency Street and Water Greenfield and Gaarde—Water experienced a main break on Greenfield Drive on November 23rd. A consultant has been hired and staff is working to design the necessary repairs. They also incurred significant costs to close the road and post appropriate signage. The amount requested is for FY2020 only. Kang concluded that staff were recommending approval through the adoption of the resolution. D. Public Testimony—Council President Goodhouse asked if anyone present wanted to speak. There was none. E. Response to testimony by staff was not necessary as there was no testimony. F. Council President Goodhouse closed the Public Hearing. G. Council Discussion and Consideration: Resolution No. 20-05 Councilor Newton asked where the funds for the Public Works outreach contract would be charged and Management Analyst Kang said it would be coming from the Public Works Administration contingency fund. Public Works Director Rager said the contract is for ongoing as well as unanticipated work. He stated there is a lot going on and it is more work than the current FTE can handle and staff need flexibility to bring in people when needed to supplement their work. Councilor Newton said she was glad to see the Pacific Highway street lights project,but asked if its schedule affects any other CIP project timing. City Engineer Faha said the City received a grant which would have been managed by ODOT. They federalized the project and gave the City money to manage the project. She said other CIP projects would not see much impact. Councilor Newton moved to approve Resolution No. 20-05 and Councilor Anderson seconded the motion. City Recorder Krager read the number and title of the resolution. Resolution No. 20-05—A RESOLUTION TO ADOPT THE FY 2020 SECOND QUARTER BUDGET SUPPLEMENTAL INCLUDING BUDGET ADJUSTMENTS TO PUBLIC WORKS, POLICY AND ADMINISTRATION,AND COMMUNITY SERVICES Council President Goodhouse conducted a vote and the motion passed unanimously among the members present. TIGARD CITY COUNCIL MEETING MINUTES —January 21, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 13 Yes No Absent Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ 3. RECEIVE UPDATE ON ASSET MANAGEMENT PROGRAM FOR LAKE OSWEGO- TIGARD WATER PARTNERSHIP Utility Manager Goodrich and Management Analyst Rico gave the staff report. Utility Manager Goodrich stated that they were before Council to determine a funding reserve strategy to meet the needs of the City's shared assets with the City of Lake Oswego in the Lake Oswego-Tigard Partnership (LOT). If Council is in agreement, staff request a motion to adopt the reserve fund requirements for the two partners to review and adopt. Utility Manager Goodrich explained that both the City of Lake Oswego and City of Tigard asked that this issue be tabled for five years,beginning in 2016. Now that time period is nearing the end and staff have done a thorough analysis of the consultant's report with Management Analyst Rico. They provided a presentation to the Council,beginning with the background of the LOT project. Under the current asset replacement program, the total cost is $254 Million. Construction on the project began in 2010 and completed in 2018. There is an inventory of all assets in those supply facilities,including current value, repair/replacement costs as well as a repair/replacement schedule for the life of each asset. In the consultant's analysis, they identified $169 million worth of assets that would be replaced over 90 years. Staff were able to revise an asset repair/replacement schedule that totaled $180 million over a 50-year timeframe. Staff then reviewed the list and stripped out smaller cost items that would be included as a regular budget item in that year. Utility Manager Goodrich explained that the goal is to develop a business plan with an annual reserve to meet the repair/replacement needs. The agreement does not require the cities to use the same funding mechanism and so there are many options available. Staff believes their estimates are conservative and would last the course of the 50-year schedule. Management Analyst Rico described some assumptions that go into the analysis. The $180 million incorporates all the repair/replacement costs over the useful life of all the assets,unlike the $169 estimate. The cost allocations and who benefits from each asset is a major consideration as well. The total cost over the 50-year timeframe is an average annual cost of$1.9 million for the City of Tigard and $1.8 million for the City of Lake Oswego. Staff reviewed three prepared options. • Option 1 sets aside 1% of the total cost annually. Based on staff analysis, funding shortfall would occur in 2030 and therefore this option would require supplemental funding. • Option 2 sets aside 1.5% annually. A funding shortfall would occur in 2045. TIGARD CITY COUNCIL MEETING MINUTES —January 21, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 13 • Option 3 is called an inclining block strategy. This strategy increases the total portion set aside in blocks over time.This promotes intergenerational equity by requiring future users to pay more toward the asset repair/replacement since current users paid more toward construction of the project. A benefit of this scenario is that it can be customized to fit each individual City's debt schedule. Under the Option 3 scenario, staff recommended starting at 2.5% and increasing every ten years. This reserve amount alone will not cover all the costs for each year. The City of Lake Oswego was considering a similar funding strategy of 1.15% set aside annually,increasing to 2.5% over time. Utility Manager Goodrich explained that these funding strategy options were presented at the Oversight Committee for both Lake Oswego and Tigard partnership members. In November,Lake Oswego representatives approached their Council and provided this information.At that time, the Council was leaning toward the inclining block strategy starting at a 1.15% reserve. Also in November, this funding strategy information was presented to the Water Advisory Board. They moved to approve a recommendation to the cities to move forward with funding Option 3, or the inclining block strategy. Councilor Lueb asked if the replacement value was based on current value or future replacement value. Utility Manager Goodrich said that he recalled the consultant did not use any escalators. Their analysis focused more on the strategy and not what would happen in future years. He told Councilor Lueb that no, there was no escalator included in that original analysis in 2016. Council President Goodhouse asked what the increased amount equates to on a customer's bill. Utility Manager Goodrich said it could be fully funded by rates, a combination of rates and water SDC reimbursements, embedded in higher consumption rates, or a factor added to the customer service charge. Mr. Goodrich said that staff want to wait for the cost of service analysis and let the consultant to provide them with recommendations on how to fund the $1.16 million. Council President Goodhouse asked if additional growth would add to the pot and lower rates for all customers. Utility Manager Goodrich explained that customer growth is hard to anticipate in the 10 to 20-year range,but that in his 15 years with the City,Tigard's water utility has increased from 15,000 to a 19,945-customer base. New users would increase revenue, but also cost of providing service and maintaining infrastructure. Council President Goodhouse asked if there was a staff recommendation. Utility Manager Goodrich reiterated that their recommendation to the Water Board and Oversight Committee was to go with Option 3 as a funding strategy. Councilor Newton said they gave a very thorough overview to the Oversight Committee and she appreciated that as well as the time staff took to weed out the smaller dollar amounts. She liked the flexibility of Option 3 and favors that one. Councilor Lueb echoed that she also liked Option 3 and how it spreads the cost out. Council President Goodhouse agreed. TIGARD CITY COUNCIL MEETING MINUTES —January 21, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 13 Council President Goodhouse asked if there was a motion to adopt Tigard's reserve fund requirements for the Lake Oswego-Tigard Joint Water System Asset Replacement Program based on one of the staff options as presented. Councilor Lueb moved to adopt Tigard's reserve fund requirements for the Lake Oswego- Tigard Joint Water System Asset Replacement Program based on Option 3—Reserve 1.25% Inclining Block Strategy with progressive increases. Councilor Newton seconded the motion and the motion passed unanimously among the councilors present. Yes No Absent Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ 4. RECEIVE BRIEFING ON SHORT TERM RENTALS Senior Planner Schuyler Warren presented this staff report,which he explained is the second briefing in a three-part series centered around short-term residency. The Council has received a briefing previously on safe lots. This will be a change to short term rentals,which are any rentals not on a month to month basis are short term rentals. Familiarly known as AirBnBs or VRBO, among others, typically they are converting residences to places where tourists can stay. All short-term rentals in the City are considered commercial lodging and not allowed in residential zones. Although allowed in some commercial and mixed-use areas, as well as one industrial zone. There are no real regulations, except where the Tigard Municipal Code (TMC) assesses a Transient Lodging Tax (TLT) on all short term stays. Aside from current practice, these are treated as a code enforcement issue. The system is complaint based, so it is typically neighbors that report it when they're being impacted by the use. The problems are that use as a rental is officially prohibited by the TMC,but also that if the homeowner is also living there,it could be considered a home occupation use and no business license required. Senior Planner Warren said he is aware that staff receive regular inquiries from the public, and that the Mayor and Council have also been contacted. He described approaches to short-term rental regulation that is occurring in other cities. Portland is the only city that outright allows these uses and they were the first city in the country to do so. In exchange, the City places restrictive approval and ongoing licensing processes onto those uses,which can total thousands of dollars in costs. Other cities consider them as a bed and breakfast use,which is allowed under their existing city code. Beaverton,Hillsboro and Gresham all require homeowners go through a discretionary process before a hearings officer or planning commission for approval to use properties as short-term rentals, and these processes can be prohibitively expensive. One marked exception is the City of Milwaukie,which treats them as a home occupation use and regulates them as such. Bend has the most comprehensive set of regulations, because their rental market has affected their ability to provide housing to their residents. TIGARD CITY COUNCIL MEETING MINUTES —January 21, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 13 Salem treats different short-term rentals differently based on if the homeowner will be living on site. The City of Eugene has just started a process to explore regulations. Redmond also has a regulatory program. Frequently, staff will be contact by someone who says they got a notice short-term rentals weren't legal, but they are paying the TLT. How can the City charge a tax on something that is illegal?The City sets the TLT in the TMC but it is collected on the City's behalf by the county for all short-term rentals and remitted back to the City. The county has a separate agreement in place with AirBnB to collect all TLTs due and remit them to the county. These TLTs don't come tied to addresses,however, and AirBnB doesn't check if their rentals are legal for each property. The public using these services sees "Tigard Transient Lodging Tax" on their invoice and they think the City has charged the tax to them.This creates the appearance of a tacit approval from the City. Benefits of short-term rentals include allowing households to supplement income and increases tourism. The biggest drawback is impact of short-term rentals on housing availability. Most ADUs or houses rented out reduce the City's housing stock. Rentals also create an increase in costs to administer, collect fees and ensure compliance. There are also impacts on the surrounding neighborhood from transient renters. It only takes one bad short term stay to sour a neighborhood.Allowing rentals may also incentivize investor operators to buy housing stock to convert to short-term rentals. Staff recommends keeping current regulations and practices in place in order to protects the City's ongoing investment in housing affordability. It keeps us in line with the rest of the region. Councilor Anderson asked if staff were receiving complaints from short-term rentals. Senior Planner Warren confirmed that they have received code enforcement complaints regarding noisy tenants and lots of cars parked on neighborhood streets. Staff have also received complaints from homeowners who want a legal process to rent their property. Councilor Newton said there are people interested in an owner-occupied situation as a strategy to stay in their home. These are people just wanting to rent out rooms. She asked Senior Planner Warren if the City would accommodate an owner-occupied situation in order to help them stay in their home. He responded that this is a compelling use case on how this could be brought into neighborhoods. The question is where the overhead for the City in tracking and enforcement will come from. Other considerations include how the City would access the number of nights and additional information. Councilor Anderson commented on what he hears from investors in the real estate market. He said they have been looking for long-term rentals and he has not seen any investors go toward a short-term rental strategy when they could have a longer term tenant. Councilor Lueb asked Councilor Anderson if he thought that was the case because of the current regulations in Tigard. He said that no, he thought it would be more expensive and costly to investors. Council President Goodhouse would like to keep monitoring the trends,including what other states and cities in Oregon are doing. He suggested that it may be nice to allow these if owners TIGARD CITY COUNCIL MEETING MINUTES —January 21, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 13 have an extra room, since roommates should be acceptable. He said it was something to think about down the road. Councilor Newton asked if staff could model this program like a home occupation agreement, which has owners accept certain conditions in order for their home occupation permit and if they didn't follow the conditions they pull the permit. This system relies on someone in the neighborhood noticing and then reporting a violation, however. She agreed that the Council should continue to monitor this issue as it evolves. Council President Goodhouse said he thought Canby had recently changed to an owner- occupied system allowing folks to supplement their income with additional roommates. City Manager Wine clarified that short-term rentals are by definition less than 30 days. She stated this is different from simply getting a roommate. Councilor Anderson asked about the taxes that go to Washington County and whether they come back to the City. Senior Planner Warren said that the funds are remitted in bulk and without detail as to where the taxes were collected from. There is a new settlement between the City of Portland and AirBnB that requires the short-term rental company check to make sure a given listing is permitted by the City as a short-term rental. 5. RECEIVE UPDATE OF MEMORANDUM OF UNDERSTANDING FOR SW CORRIDOR PROJECT Project Planner Pagenstecher, Senior Transportation Planner Roth and Community Development Director Asher presented this item. Project Planner Pagenstecher and Senior Transportation Planner Roth introduced this first update to the memorandum of understanding (MOU) signed by TriMet and the City of Tigard in November 2018. He said they'd cover the MOU status to date, and two of nine total agreements that implicate the Conceptual Design Report (CDR) and the second being the minimum operable segment (MOS) of the alignment. Staff will also provide context as to the schedule for the SW Corridor project. The final CDR is expected to be completed by May. The 30-percent design completion is scheduled to be completed by June and Final Environmental Impact Statement (FEIS) completion is scheduled around the same time. The MOU is based on nine total agreements and memorializes the commitment of both parties to address the land use transportation redevelopment and fiscal impacts as a result of the preferred alternative alignment. Staff track all nine agreements, but are paying particular attention to the commitments regarding the downtown station and the CDR,including conditions A-E. These conditions relate to the downtown station located east of Hall, the Hall Blvd design between the freight railroad and Hunziker Street, and a Transit-Oriented Development (TOD) supported shared use parking facility, a TOD operation and maintenance facility location and design, as well as the TOD TIGARD CITY COUNCIL MEETING MINUTES —January 21, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 13 supported planning and design to ensure employment density. The second item staff are following closely is the MOS,which staff cover in depth later in their presentation. Project Planner Pagenstecher explained that the SW Corridor Light Rail Project Conceptual Design Report has been under development for the past year. The current draft represents a point in time understanding of the issues along the entire alignment from Portland to Tualatin. The sections include those on process, corridor context,the light rail transit design elements and station design concepts. It will be published in late January and will be presented to the City Council on March 18. Staff showed the entire alignment of the proposed light rail and explained they would highlight elements along the route.They explained they are tracking a number of issues for possible resolution prior to the final publication of the report in July 2020. These issues and disagreements include: • Pedestrian safety crossing of Pacific Hwy • 70th Avenue right-of-way section and street improvements between Atlanta and Baylor • Non-ballasted trackway within 70th Avenue right-of-way between Atlanta and Elmhurst (and Elmhurst between 70th and 72nd) • Integrated LRT and pedestrian/bike bridge over Hwy 217 between 72nd and Hunziker • Extent and design of Hall Blvd improvements between Hunziker and the freight railroad • Redevelopment potential adjacent to the Operations and Maintenance Facility • Bonita Rd right-of-way section and improvements at station area • Context-sensitive design of elevated structures over 68th, Red Rock Creek,Dartmouth, Hwy 217 and Bonita. Council President Goodhouse asked if an entire area was going to be used as a park and ride. Project Planner Pagenstecher said that it was required to be a park and ride and that they could not remove any parking, since the entire property is subject to the transit-related improvement. Councilor Newton asked a clarifying question regarding funding for the multi-use path over Hwy 217 and Project Planner Pagenstecher confirmed that the City would have a year to find funding for the multi-modal bridge component. Senior Transportation Planner Roth said the Council will review the actual CDR document sometime in the next couple of months. He said he was going to cover Items 2.b and 2.c of the MOU. Item 2.b states that parties will work together with ODOT for a redesign of Hall Blvd and light rail station area from the freight railroad to Hunziker street. He clarified that they are referring to Hunziker Street and the freight railroad south of Commercial Street. Senior Transportation Planner Roth said that significant design changes have been made that realigned the SW Hunziker and SW Scoffins intersection. By moving the intersection south on Hunziker, aligning it with Scoffins, thereby consolidating it into a single intersection. Staff worked closely with TriMet to understand the cross-section requirements in the station area. They have designed a three-lane cross-section that would have a median treatment or middle turn lane with completed sidewalks where they are currently unimproved). Railroad tracks will be slightly realigned,which expands the project boundaries to the south. TIGARD CITY COUNCIL MEETING MINUTES —January 21, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gmPage 8 of 13 A primary expectation and a concern of staff is pedestrian access improvements that are not only right in front of the station,but also continue south to the freight railroad crossing. At a minimum staff would like to see the sidewalks continue.Another staff concern is how the design will facilitate visibility in a high-quality pedestrian experience on Commercial between downtown Tigard and the station. They expect some improvement to the sidewalks, as well as increased bus activity on Commercial. The final staff concern relates to bicycle facilities, currently designed as on street, unprotected bike lanes. If there is going to be redevelopment, staff see this as an opportunity to bring a more comfortable and separated cycling experience. They have also considered how stormwater will be treated in the station area and how much surface area is being taken up by stormwater facilities or ponds. The designs for SW Corridor will be presented at 15, 30, 60-percent design points so there is still an expectation that TriMet will come and present to the Council at each of these milestones. Council President Goodhouse asked if they would come to Council for approval at those points. Senior Transportation Planner Roth said the MOU does not specify that TriMet needs Council's approval, just that they would come to present at those points. Council President Goodhouse asked about the Hall crossing and the chances for getting an elevated crosswalk. He asked what kind of crossing was being designed for this intersection. Senior Transportation Planner Roth said there will be a new fully-signaled crossing at Commercial Street with a median. Council President Goodhouse asked if that could be placed that close to the railroad tracks. Staff said that it was a good point and all signals will need to be closely coordinated. Council President Goodhouse asked if they could ask for additional parking. Senior Planner Roth said that was a great segue into his next item. He asked for any additional questions before moving on to parking. Councilor Newton asked if there could be a pavement treatment to show people where to cross at that intersection. Staff said they had not reached that level of detail yet in the designs. She said she was also concerned about the amount of parking at both 68`'and Hall stations. Item 2.c of the MOU states that Tigard wants TOD to occur around the downtown Tigard station and recognizes that the cost of parking facilities is a financial hurdle to feasibility. TriMet is showing 100 surface spaces accessible from Hunziker. Staff have approached TriMet with a shared parking agreement at Hall Blvd. Facilitation of TOD will be compromised by surface,instead of structured,park and ride stations. Staff are concerned that if the Minimum Operable Segment (MOS) is selected, the project will have to accommodate 300 spaces currently located at the Bridgeport Transit Center. It's been suggested that those 300 surface spaces would be relocated adjacent to the station in downtown Tigard,replacing the 100 spaces currently planned. That would compete with land for other uses. Council President Goodhouse commented that the City wants a parking structure. The area will grow in the next few decades and 100 spaces is not even enough parking now. Councilor Newton said that parking structures were originally planned at 68`'and Hall. TIGARD CITY COUNCIL MEETING MINUTES —January 21, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 13 Project Planner Pagenstecher explained the MOS is required by the Federal Transit Administration (FTA). The steering committee decided in December 2019 that the terminus would be located at Upper Booties Ferry Road. MOU Item 3 states that if it doesn't terminate at Bridgeport, that the City and TriMet will work jointly to locate and design an MOS station in advance of the FEIS publication, due this summer. Council President Goodhouse asked if staff would bring this back to Council and when. Project Planner Pagenstecher said they will want to bring to Council before giving the City's formal answer to the MOU. Council President Goodhouse asked what would happen if the funding measure does not pass in November. Staff said they didn't know the answer to that. Community Director Kenny Asher stated that is not something that has been talked about very much,but it's understood that the project planning would stop if the funding measure fails. The question would be if the region could ever get it going again. There is simply no identified funding mechanism to replace it. 6. CONSIDERATION OF A RESOLUTION REFERRING A LOCAL OPTION LEVY City Attorney Rihala explained that staff are ready to refer the measure to the ballot once the Council has agreed on ballot title language. She reviewed that ballot titles have three sections that are word-limited—Caption (10 words), Question (20 words), and Summary (175 words)— that are governed by statute as to their contents. Staff have provided a draft of these three sections as a starting point for discussion. They began with the caption. Councilor Newton said she had no problems with the caption as written. Council President Goodhouse said that he and Mayor Snider have gone over the draft language and have one minor change in the question. He said that they felt the caption was fine. Councilor Anderson said he liked the caption. Next, they reviewed the question. Council President Goodhouse said that the 29 cents/1,000 did not convey what that meant to the average voter. He worked with the City Attorney to add "assessed value" and remove "a" and"resource."This is because they state the full term, school resource officer below. Councilor Lueb stated she felt it should be "Shall Tigard increase Police patrol officers"in order to remove the jargon of"Minimums." She said she would like to keep the word resource in the question. Council President Goodhouse stated they used the word minimum to emphasize that they are operating below acceptable standards. Councilor Lueb questioned that people would read the entire summary, so the question still needed the term "resource"included. Councilor Newton said they could remove the word "police" since it's implied in the term "patrol officers." She said she agreed with Councilor Lueb that"resource" needed to remain. City Manager Wine clarified that were adding the term "assessed value" to the question. Moving onto the summary, Councilor Newton said she felt that this section could be rephrased to be more compelling, especially regarding the increase between 2010 and 2018. She asked if including actual numbers would be more compelling to demonstrate the difference. Chief McAlpine provided some data to the Council for consideration. Councilor Newton said that she found that paragraph confusing. TIGARD CITY COUNCIL MEETING MINUTES —January 21, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 10 of 13 Council President Goodhouse stated they need to emphasize that the City has not increased staffing levels in 25 years. He agreed they could reword the second sentence. Chief McAlpine stated that from 2010 to 2018, officer staffing went down 4 percent,while population increased by 13.6 percent and calls for service increased 27 percent. City Manager Wine stated staff were hoping to finalize language tonight in order to refer the measure to the ballot. Councilor Newton suggested stating patrol staffing is currently 3 to 4 officers citywide. This is insufficient to cover each of the City's 5 patrol districts. Councilor Lueb said she had issues with the introduction to the summary. She said they want a call to action and not simply factual. She said she preferred starting with the surprising data as a call to action to voters. Councilor Newton said she agreed in concept,but she was worried about wording. There was further discussion regarding certain words and the word count of the summary. Councilor Newton said she'd like to use the word officer with "patrol." She said she'd like to say that from 2010 to 2018 the officer staffing decreased 4 percent. Chief McAlpine reported that sworn officers went from 72 to 69 (a decrease of 4 percent), those allocated to patrol went from 36 to 34 (not 4 percent). Chief McAlpine added they haven't had 34 patrol officers on the force in a few years. Council discussed how best to present this information to voters. Councilor Lueb asked about moving the performance audit reference to earlier in the summary. Councilor Newton said she'd like to include that a 2019 independent performance audit recommended the additional of 8 officers and 1 school resource officer. Youth Councilor Turley asked if they were repeating information by listing what the audit suggested as well as what the measure would do. Councilor Lueb said she liked the idea of tying those 2 ideas together. Council President Goodhouse suggested they remove additional details,paring it down to, "A 2019 independent performance audit recommended the addition of 8 new officers and an additional school resource officer." Councilor Lueb said she felt the first bullet point listed too many services.There was further discussion regarding the wording of the bullet point items. Council considered different ways of saying the same things in an effort to develop compelling language. Chief McAlpine said that a recent study and common threads in what she hears from the public is that school resource officers enhance school safety. She suggested the Council use that language. Councilor Newton agreed with this premise and said she liked the word "enhance"in this context. Council discussed the final bullet point and how the terms mental health crises and de-escalation training are used. Council President Goodhouse suggested not using the word crisis and thought that was unclear. Chief McAlpine pointed out that both Tigard and County polling has shown that"advanced training in mental health, crisis intervention and de-escalation"were highly regarded by the public without any further explanation. Councilor Lueb thought that the final bullet should read as an action item like the previous two bullets in order to remain consistent. Council President Goodhouse agreed. Chief McAlpine suggested they explain police need this training to address the increase in these types of calls. There was further discussion regarding the word minimum. TIGARD CITY COUNCIL MEETING MINUTES —January 21, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 11 of 13 Councilor Lueb asked Chief McAlpine felt about the wording the Council had landed on. Chief McAlpine said she felt the work the Council has done tonight has improved their message. The Summary as edited by the Council: Despite significant increases in population, the minimum patrol staffing has remained the same over the past 25 years. Patrol staff is currently 2 to 4 officers per shift citywide. This is insufficient to cover each of the City's 5 patrol districts. Patrol staffing is not keeping up with demands for service. From 2010-2018 police officer staffing decreased 4%while the population increased 13.6% and calls for service increased 27%. A 2019 independent performance audit recommended the addition of eight new officers and an additional school resource officer. Passage if this measure would enable the Tigard Police Department to: - Hire 8 additional patrol officers to respond to increased calls for service, multiple emergencies at the same time, and community patrols. - Add 1 school resource officer to enhance student safety. - Train all sworn officers in advanced crises intervention and de-escalation to address increased mental health crises. The cost of this levy on a typical Tigard home with an assessed value of$280,000 ($447,000 market value) would be $81 per year, or$6.75 per month. Estimated Revenues for each year of the levy: 2020-21: $1,980,000 2021-22: $2,050,000 2022-23: $2,130,000 2023-24: $2,200,000 2024-25: $2,280,000 Council President Goodhouse asked if they had to make any special additions to the motion for the resolution. Councilor Newton moved to approve Resolution 20-06 as amended in the meeting. Councilor Anderson seconded the motion. City Recorder Krager read the number and title of the resolution. Resolution No. 20-06—A RESOLUTION APPROVING REFERRAL TO THE ELECTORS OF THE CITY OF TIGARD AT THE MAY 19, 2020 PRIMARY ELECTION,THE QUESTION OF WHETHER TO ISSUE A FIVE-YEAR OPERATING LEVY, as amended Resolution No. 20-06 as amended was adopted by a unanimous vote of the Council members Present. TIGARD CITY COUNCIL MEETING MINUTES —January 21, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 12 of 13 Yes No Absent Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ 7. NON-AGENDA ITEMS—None. 8. ADMINISTRATIVE REPORT—None. 9. ADJOURNMENT At 8:56 p.m., Councilor Newton made a motion for adjournment. Councilor Lueb seconded and the motion passed unanimously among the Councilors present. Yes No Absent Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Carol A. Krager, City Recorder Attest: John Goodhouse, Council President Date: 5-5-20 TIGARD CITY COUNCIL MEETING MINUTES —January 21, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 13 of 13