Loading...
Performance Systems Integration ~ C200084 City of Tigard CONTRACT CHANGE ORDER 13125 SW Hall Blvd. AMENDMENT SUMMARY Tigard,Oregon 97223 Phone- (503) 639-4171 FIELD CHANGE ORDER FORM Fax- (503) 684-7297 www.tigard-or.gov Project Title: Fire Sprinkler System,Alarm Monitoring Project Manager:Justin James Maintenance and Testing Fire Extinguisher Inspection and Recharge Services Contractor: Performance Systems Integration Original Contract #: C200084 Effective Dates: 4/15/2020—4/14/2023 Change Order/Amendment Amount: $11,029.00 Accounting String: Amendment Percentage Running Total. % AMENDMENT DETAILS Upgrade to monitoring system CHANGE ORDER DETAILS UNIT QTY UNIT$ TOTAL$ Total Original Contract $42,000 Amendment 2 $11,029 Total New contract $53,029 REASONING FOR CHANGE ORDER/AMENDMENT BUDGET IMPACT AND REQUIRED ACTIONS REQUESTING PROJECT MANAGER APPROVINXhCITY STAFF Signature Si nature 8/18/2020 Date Date Contractor is hereby authorized by the City of Tigard to perform CONTRACTOR the additional work described below in accordance with the terms and conditions detailed in the original contract along with all applicable rules,regulations,and laws that may be in effect for the work. The unit pricing in the original contract shall apply to all Signature additional work. A copy of this form, once completed, is to be forwarded to the Purchasing Office to ensure all changes to the encumbrances are met. Remember —the cumulative total of Amendments cannot exceed theproject's FY budget. Date CITY OF TIGARD,OREGON AMENDMENT TO CONTRACT FIRE SPRINKLER SYSTEM,ALARM MONITORING,MAINTENANCE,AND TESTING, FIRE EXTINGUISHER INSPECTION AND RECHARGE SERVICES C200084 AMENDMENT #2 The Agreement between the City of Tigard,a municipal corporation of the State of Oregon,hereinafter called City, and Performance Systems Integration,hereinafter referred to as Contractor, entered into on the 15`t'day of April, 2020,is hereby amended as follows: 3. COMPENSATION City agrees to pay Contractor an amount not exceeding Forty-Two Thousand and No/100 Dollars ($42,000.00) for the term of the contract and performance of those services described herein. City agrees to pay contractor a one time fee of Eleven Thousand Twenty-Nine and 85/100 Dollars ($11,029.85) for upgrades. Total amount of contract will not exceed Fifty-Three Thousand Twenty-Nine and 85/100 Dollars ($53,029.85),which payment shall be based upon the following applicable terms: (As listed in the contract) ADDITIONAL SCOPE: Upgrade monitoring system: • Senior Center- $2,229.43 • Public Works Building$2,112.13 • Permits and Police Station - $2,229.43 • Niche - $2,229.43 • Library- $2,229.43 Contractors quote and scope attached. IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized undersigned officer and Contractor has executed this Amendment upon signature and date listed below. CITY OF TIGARD PERFO C SYSTEMS INTEGRATION Signature Signature Martha Wine Travis Everton - CEO Printed Name Printed Name 8/18/2020 8/17/2020 Date Date PERFORMANCE SYSTEMS INTEGRATION City of Tigard City of Tigard - Permits/Police Station Radio Monitoring Prepared for: Prepared by: Lauren Major Service Sales Account Manager 13500 SW Hall Blvd 7324 SW Durham Rd Portland, Oregon-97223 Portland, OR 97224 Phone: Phone: 503-641-2222 Email: Email: Lauren@psintegrated.com FIND US ON THE WEB AT WWW.PSINTEGRATED.COM 1W TFIRE DETECTION•ACCESS CONTROL•INTRUSION SYSTEMS•CLOSED CIRCUIT TELEVISION Gila 80mmunicetion$ NURSE CALL'PAGING&INTERCOM•PRO SOUND SYSTEMS OR-CCB#205924...WA-PERFOS*980M4 1 of 9 PERFORMANCE Agreement Detail SYSTEMS INTEGRATION Agreement Number: PSIQ22375 Date: 06/29/20 Created For: City of Tigard Materials 1 IntelliNet 2.0- 8 Fire Zones & Onboard ANN. $1,150.00 1 16.5V AC 40VA Class 2 Transformer (AES Radio) $17.90 1 12V12AH Battery $61.96 1 Project Installation Materials (Anchors, Connectors, boxes, etc.) $100.00 Technical Labor and Programming 2 Project Installation Labor $270.00 1 Duplex Outlet Install by EC $500.00 1 Project Permit $250.00 1 6dB Omni directional UHF Antenna $138.00 1 Project System Checkout $135.00 Running SubTotal $2,622.86 1 15% Discount -$393.43 Running SubTotal $2,229.43 1 PerformanceNet Radio Monitoring Services $540.00 Total does not include Sales Tax 2 of 9 PERFORMANCE SYSTEMS INTEGRATION City of Tigard City of Tigard - Library Monitoring Prepared for: Prepared by: Lauren Major Service Sales Account Manager 13500 SW Hall Blvd 7324 SW Durham Rd Portland, Oregon-97223 Portland, OR 97224 Phone: Phone: 503-641-2222 Email: Email: Lauren@psintegrated.com FIND US ON THE WEB AT WWW.PSINTEGRATED.COM 1W TFIRE DETECTION•ACCESS CONTROL•INTRUSION SYSTEMS•CLOSED CIRCUIT TELEVISION Gila 80mmunicetion$ NURSE CALL'PAGING&INTERCOM•PRO SOUND SYSTEMS OR-CCB#205924...WA-PERFOS*980M4 1 of 9 PERFORMANCE Agreement Detail SYSTEMS INTEGRATION Agreement Number: PSIQ22372 Date: 06/29/20 Created For: City of Tigard Materials 1 IntelliNet 2.0- 8 Fire Zones & Onboard ANN. $1,150.00 1 16.5V AC 40VA Class 2 Transformer (AES Radio) $17.90 1 12V12AH Battery $61.96 1 Project Installation Materials (Anchors, Connectors, boxes, etc.) $100.00 Technical Labor and Programming 2 Project Installation Labor $270.00 1 Duplex Outlet Install by EC $500.00 1 Project Permit $250.00 1 Project System Checkout $135.00 1 6dB Omni directional UHF Antenna $138.00 Running SubTotal $2,622.86 1 15% Discount -$393.43 Running SubTotal $2,229.43 1 PerformanceNet Radio Monitoring Services $540.00 Total does not include Sales Tax 2 of 9 PERFORMANCE SYSTEMS INTEGRATION City of Tigard City of Tigard - Niche Monitoring Prepared for: Prepared by: Lauren Major Service Sales Account Manager 13500 SW Hall Blvd 7324 SW Durham Rd Portland, Oregon-97223 Portland, OR 97224 Phone: Phone: 503-641-2222 Email: Email: Lauren@psintegrated.com FIND US ON THE WEB AT WWW.PSINTEGRATED.COM 1W TFIRE DETECTION•ACCESS CONTROL•INTRUSION SYSTEMS•CLOSED CIRCUIT TELEVISION Gila 80mmunicetion$ NURSE CALL'PAGING&INTERCOM•PRO SOUND SYSTEMS OR-CCB#205924...WA-PERFOS*980M4 1 of 9 PERFORMANCE Agreement Detail SYSTEMS INTEGRATION Agreement Number: PSIQ22374 Date: 06/29/20 Created For: City of Tigard Materials 1 IntelliNet 2.0- 8 Fire Zones & Onboard ANN. $1,150.00 1 16.5V AC 40VA Class 2 Transformer (AES Radio) $17.90 1 12V12AH Battery $61.96 1 Project Installation Materials (Anchors, Connectors, boxes, etc.) $100.00 Technical Labor and Programming 2 Project Installation Labor $270.00 1 Duplex Outlet Install by EC $500.00 1 Project Permit $250.00 1 6dB Omni directional UHF Antenna $138.00 1 Project System Checkout $135.00 Running SubTotal $2,622.86 1 15% Discount -$393.43 Running SubTotal $2,229.43 1 PerformanceNet Radio Monitoring Services $540.00 Total does not include Sales Tax 2 of 9 PERFORMANCE SYSTEMS INTEGRATION City of Tigard City of Tigard - Public Works Monitoring Prepared for: Prepared by: Lauren Major Service Sales Account Manager 13500 SW Hall Blvd 7324 SW Durham Rd Portland, Oregon-97223 Portland, OR 97224 Phone: Phone: 503-641-2222 Email: Email: Lauren@psintegrated.com FIND US ON THE WEB AT WWW.PSINTEGRATED.COM 1W TFIRE DETECTION•ACCESS CONTROL•INTRUSION SYSTEMS•CLOSED CIRCUIT TELEVISION Gila 80mmunicetion$ NURSE CALL'PAGING&INTERCOM•PRO SOUND SYSTEMS OR-CCB#205924...WA-PERFOS*980M4 1 of 9 PERFORMANCE Agreement Detail SYSTEMS INTEGRATION Agreement Number: PSIQ22376 Date: 06/29/20 Created For: City of Tigard Materials 1 IntelliNet 2.0- 8 Fire Zones & Onboard ANN. $1,150.00 1 16.5V AC 40VA Class 2 Transformer (AES Radio) $17.90 1 12V12AH Battery $61.96 1 Project Installation Materials (Anchors, Connectors, boxes, etc.) $100.00 Technical Labor and Programming 2 Project Installation Labor $270.00 1 Duplex Outlet Install by EC $500.00 1 Project Permit $250.00 1 Project System Checkout $135.00 Running SubTotal $2,484.86 1 15% Discount -$372.73 Running SubTotal $2,112.13 1 PerformanceNet Radio Monitoring Services $540.00 Total does not include Sales Tax 2 of 9 PERFORMANCE SYSTEMS INTEGRATION City of Tigard City of Tigard - Senior Center Monitoring Prepared for: Prepared by: Lauren Major Service Sales Account Manager 13500 SW Hall Blvd 7324 SW Durham Rd Portland, Oregon-97223 Portland, OR 97224 Phone: Phone: 503-641-2222 Email: Email: Lauren@psintegrated.com FIND US ON THE WEB AT WWW.PSINTEGRATED.COM 1W TFIRE DETECTION•ACCESS CONTROL•INTRUSION SYSTEMS•CLOSED CIRCUIT TELEVISION Gila 80mmunicetion$ NURSE CALL'PAGING&INTERCOM•PRO SOUND SYSTEMS OR-CCB#205924...WA-PERFOS*980M4 1 of 9 PERFORMANCE Agreement Detail SYSTEMS INTEGRATION Agreement Number: PSIQ22377 Date: 06/29/20 Created For: City of Tigard Materials 1 IntelliNet 2.0- 8 Fire Zones & Onboard ANN. $1,150.00 1 16.5V AC 40VA Class 2 Transformer (AES Radio) $17.90 1 12V12AH Battery $61.96 1 Project Installation Materials (Anchors, Connectors, boxes, etc.) $100.00 Technical Labor and Programming 2 Project Installation Labor $270.00 1 Duplex Outlet Install by EC $500.00 1 Project Permit $250.00 1 6dB Omni directional UHF Antenna $138.00 1 Project System Checkout $135.00 Running SubTotal $2,622.86 1 15% Discount -$393.43 Running SubTotal $2,229.43 1 PerformanceNet Radio Monitoring Services $540.00 Total does not include Sales Tax 2 of 9 CITY OF TIGARD,OREGON-CONTRACT SUMMARY FORM (TFIISFORMMUSTACCOMPANYEvE'RYCONTRAc ) Contract Title: Fire Sprinkler System Monitoring and Extinguisher Inspection Number: C200084 Contractor: Performance Systems Integration Contract Total: $42,000 Contract Overview: Firesprinkler system.alarm monitoring, maintenance and testing fire extingwSher inspection and recharge services. Initial Risk Level: ❑ Extreme ❑ High ® Moderate ❑ Low Risk Reduction Steps: Risk Comments: Risk Signature: N/A Contract Manager: Justin James Ext: 2579 Department: Central Services Type. ❑ Personal Svc ❑ Professional Svc ❑ Public Imp ® General Svc ❑ Coop Purchase ❑ Other: Start Date: April 15, 2020 End Date:April 14,2023 Quotes/Bids/Proposal: FIRM AMnITNT/SCORE Performance Systems Inte ation— Formal RFP 95 First Resl2onse 85 Protect ADT Commercial 83 Account String: - - Acrount W rk Order— Activity Type Amount FY FY 19 650-6400-54001-11000-650-410 14000 FY 20 650-6400-54001-41000-650-410 14000 FY 21 650-6400-54001-41000-650-410 14000 FY Anurovals - LCIZB Date: N/A Department Comments: Three ear Fac' ' e Department Signature: �.�_ . Purchasing Comments: Purchasing Signature: City Manager Comments: City Manager Signature: After securing all required approvals, forward original copy to the Contracting and Purchasing Office along Rxth a completed Contract Checklist. Contract# C200084 CITY OF TIGARD,OREGON AGREEMENT FOR GENERAL SERVICES RELATED TO FIRE SPRINKLER SYSTEM,ALARM MONITORING,MAINTENANCE,AND TESTING, FIRE EXTINGUISHER INSPECTION AND RECHARGE SERVICES THIS AGREEMENT made and entered into this 15th of April 2020 by and between the City of Tigard, a municipal corporation of the State of Oregon, hereinafter called "City", and Performance Systems Integration,hereinafter called"Contractor",collectively known as the"Parties." RECITALS WHEREAS, Contractor has submitted a bid or proposal to City to provide specific services; and WHEREAS,Contractor is in the business of providing specific services and is aware of the purposes for which City requires the services; and WHEREAS, City and Contractor wish to enter into a contract under which City shall purchase the services described in Contractor's bid or proposal; THEREFORE,The Parties agree as follows: 1. SERVICES TO BE PROVIDED Contractor agrees to provide services related to fire sprinkler and alarm monitoring, maintenance, and testing and fire extinguisher inspection and recharge services as detailed in Exhibit A—Scope of Services and by this reference made a part hereof. 2. EFFECTIVE DATE AND DURATION Contractor shall initiate services upon receipt of City's notice to proceed, together with an executed copy of this Agreement. This Agreement shall become effective upon the date of execution and shall expire, unless otherwise terminated or extended, on April 14, 2023. All services shall be completed prior to the expiration of this Agreement. 3. COMPENSATION City agrees to pay Contractor an amount not exceeding Forty-Two Thousand dollars($42,000.00) for performance of those services described herein, which payment shall be based upon the following applicable terms: A. Payment will be made in installments based on Contractor's invoice, subject to the approval by the City, and not more frequently than monthly. Payment shall be made only for work actually completed as of the date of invoice. B. Payment by City shall release City from any further obligation for payment to Contractor, for services performed or expenses incurred as of the date of the invoice. Payment shall not be considered acceptance or approval of any work or waiver of any defects therein. C. Contractor shall make payments promptly, as due, to all persons supplying labor or materials for the prosecution of this work. D. Contractor shall not permit any lien or claim to be filed or prosecuted against the City on any account of any labor or material furnished. E. Contractor shall pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.167. F. If Contractor fails, neglects or refuses to make prompt payment of any claim for labor or services furnished to Contractor or a subcontractor by any person as such claim becomes due, City may pay such claim and charge the amount of the payment against funds due or to become due the Contractor. The payment of the claim in this manner shall not relieve Contractor or their surety from obligation with respect to any unpaid claims. G. Contractor shall pay employees at least time and a half pay for all overtime worked in excess of 40 hours in any one work week except for individuals under the contract who are excluded under ORS 653.010 to 653.261 or under 29 USC sections 201 to 209 from receiving overtime. H. Contractor shall promptly, as due, make payment to any person, co-partnership, association or corporation, furnishing medical, surgical,hospital care or other needed care and attention incident to sickness or injury to the employees of Contractor or all sums which Contractor agrees to pay for such services and all moneys and sums which Contractor collected or deducted from the wages of employees pursuant to any law, contract or agreement for the purpose of providing or paying for such service. I. The City certifies that sufficient funds are available and authorized for expenditure to finance costs of this contract during the current fiscal year. Appropriations for future fiscal years shall be subject to budget approval by the City Council. 4. ASSIGNMENT/DELEGATION Neither party shall assign or transfer any interest in or duty under this Agreement without the written consent of the other and any attempted assignment or transfer without the written consent of the other party shall be invalid. 5. SUBMITTING BILLS AND MAKING PAYMENTS All notices and bills shall be made in writing and may be given by personal delivery,mail or fax. Payments may be made by personal delivery,mail,or electronic transfer. The following addresses shall be used to transmit notices,bills,payments, and other information: CITY OF TiGAio PERFORMANCE SYSTEMS INTEGRATION Attn:Justin James Attn: Lauren Major Address: 13125 SW Hall Blvd. Address: 7324 SW Durham Rd Tigard, Oregon 97223 Tigard, OR 97224 Phone: (503) 718-2589 Phone: (541) 510-5518 Email: justinj@tigard-or.gov Email: Lauren@psintegrated.com 6. TERMINATION The parties agree that any decision by either party to terminate this Agreement before 14 of April 2023 shall be accompanied by thirty (30) days written notice to the other party prior to the date termination would take effect. There shall be no penalty for early termination. If City 21Page GSA Template—Revised 9/24/2015 terminates the contract pursuant to this paragraph,it shall pay Contractor for services rendered prorated to the date of termination. 7. ACCESS TO RECORDS City shall have access to such books,documents,papers and records of Contractor as are directly pertinent to this Agreement for the purpose of making audit, examination, excerpts and transcripts. 8. FORCE MAJEURE Neither City nor Contractor shall be considered in default because of any delays in completion and responsibilities hereunder due to causes beyond the control and without fault or negligence on the part of the parties so disenabled,including but not restricted to,natural disaster,war,civil unrest,volcano, earthquake, fire, flood,epidemic,quarantine restriction, area-wide strike, freight embargo, unusually severe weather or delay of subcontractor or supplies due to such cause; provided that the parties so disenabled shall within ten(10)days from the beginning of such delay, notify the other party in writing of the cause of delay and its probable extent. Such notification shall not be the basis for a claim for additional compensation. Each party shall,however,make all reasonable efforts to remove or eliminate such a cause of delay or default and shall, upon cessation of the cause,diligently pursue performance of its obligation under the Agreement. 9. NON-DISCRIMINATION Contractor agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statues, rules, and regulations. Contractor also shall comply with the Americans with Disabilities Act of 1990, ORS 659A.142, and all regulations and administrative rules established pursuant to those laws. 10. INDEMNITY Contractor agrees to and shall defend, indemnify and hold harmless City, City's officers, employees, agents and representatives from and against all liability, claims, costs, demands, judgments,penalties, and causes of action of any kind or character,or other costs or expenses incidental to the investigation and defense thereof, of whatever nature, resulting from or arising out of the activities of the Contractor or its subcontractors, agents, or employees in performance of this contract, except, however, that the foregoing shall not apply to liability that arises out of the City's,its officers, employees,agents and representatives sole negligence. If any aspect of this indemnity shall be found to be illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the remainder of this indemnification. 11. INSURANCE Contractor shall maintain insurance acceptable to City in full force and effect throughout the term of this contract. Such insurance shall cover risks arising directly or indirectly out of Contractor's activities or work hereunder. The policy or policies of insurance maintained by the Contractor shall provide at least the following limits and coverages: 31Page GSA Template—Revised 9/24/2015 A. Commercial General Liability Insurance Contractor shall obtain,at contractor's expense,and keep in effect during the term of this contract, Comprehensive General Liability Insurance covering Bodily Injury and Property Damage on an "occurrence" form (CG 2010 1185 or equivalent). This coverage shall include Contractual Liability insurance for the indemnity provided under this contract. The following insurance will be carried: Coverage Limit General Aggregate 3,000,000 Products-Completed Operations Aggregate 2,000,000 Personal&Advertising Injury 1,000,000 Each Occurrence 2,000,000 Fire Damage (any one fire) 50,000 B. Commercial Automobile Insurance Contractor shall also obtain, at contractor's expense, and keep in effect during the term of the contract, Commercial Automobile Liability coverage including coverage for all owned, hired, and non-owned vehicles on an "occurrence" form. The Combined Single Limit per occurrence shall not be less than$2,000,000. If Contractor uses a personally-owned vehicle for business use under this contract, the Contractor shall obtain, at Contractor's expense, and keep in effect during the term of the contract, business automobile liability coverage for all owned vehicles on an "occurrence" form. The Combined Single Limit per occurrence shall not be less than$2,000,000. C. Workers' Compensation Insurance The contractor, its Subcontractors, if any, and all employers providing work, labor, or materials under this Contract that are subject employers under the Oregon Workers' Compensation Law shall comply with ORS 656.017, which requires them to provide workers' compensation coverage that satisfies Oregon law for all their subject workers. Out-of-state employers must provide Oregon workers' compensation coverage for their workers who work at a single location within Oregon for more than 30 days in a calendar year. Contractors who perform work without the assistance or labor of any employee need not obtain workers' compensation coverage. All non-exempt employers shall provide Employer's Liability Insurance with coverage limits of not less than $1,000,000 each accident. D. Additional Insured Provision All policies aforementioned, other than Workers' Compensation and Professional Liability, shall include the City its officers, employees, agents and representatives as additional insureds with respect to this contract. E. Insurance Carrier Rating Coverages provided by the Contractor must be underwritten by an insurance company deemed acceptable by the City. All policies of insurance must be written by companies 41Page GSA Template—Revised 9/24/2015 having an A.M.Best rating of"A-VII" or better,or equivalent. The City reserves the right to reject all or any insurance carrier(s) with an unacceptable financial rating. F. Self-Insurance The City understands that some Contractors may self-insure for business risks and the City will consider whether such self-insurance is acceptable if it meets the minimum insurance requirements for the type of coverage required. If the Contractor is self-insured for commercial general liability or automobile liability insurance the Contractor must provide evidence of such self-insurance. The Contractor must provide a Certificate of Insurance showing evidence of the coverage amounts on a form acceptable to the City. The City reserves the right in its sole discretion to determine whether self-insurance is adequate. G. Certificates of Insurance As evidence of the insurance coverage required by the contract, the Contractor shall furnish a Certificate of Insurance to the City. No contract shall be effective until the required Certificates of Insurance have been received and approved by the City. The certificate will specify and document all provisions within this contract and include a copy of Additional Insured Endorsement. A renewal certificate will be sent to the below address prior to coverage expiration. H. Independent Contractor Status The service or services to be rendered under this contract are those of an independent contractor. Contractor is not an officer, employee or agent of the City as those terms are used in ORS 30.265. I. Primary Coverage Clarification The parties agree that Contractor's coverage shall be primary to the extent permitted by law. The parties further agree that other insurance maintained by the City is excess and not contributory insurance with the insurance required in this section. J. Cross-Liability Clause A cross-liability clause or separation of insureds clause will be included in all general liability, professional liability,pollution and errors and omissions policies required by this contract. A certificate in form satisfactory to the City certifying to the issuance of such insurance will be forwarded to: City of Tigard Attn: Contracts and Purchasing Office 13125 SW Hall Blvd. Tigard, Oregon 97223 OR ContractsPurchasingktigard-or.gov 51Page GSA Template—Revised 9/24/2015 At the discretion of the City, a copy of each insurance policy, certified as a true copy by an authorized representative of the issuing insurance company may be required to be forwarded to the above address. Such policies or certificates must be delivered prior to commencement of the work. The procuring of such required insurance shall not be construed to limit contractor's liability hereunder. Notwithstanding said insurance, Contractor shall be obligated for the total amount of any damage,injury,or loss caused by negligence or neglect connected with this contract. 12. ATTORNEY'S FEES In case suit or action is instituted to enforce the provisions of this contract,the parties agree that the losing party shall pay such sum as the court may adjudge reasonable attorney fees and court costs,including witness fees (expert and non-expert),attorney's fees and court costs on appeal. 13. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES Contractor shall comply with all applicable federal, state and local laws, rules and regulations, including, but not limited to, the requirements concerning working hours, overtime, medical care, workers compensation insurance, health care payments, payments to employees and subcontractors and income tax withholding contained in ORS Chapters 279A, 279B, and 279C, the provisions of which are hereby made a part of this agreement. 14. CHOICE OF LAW,VENUE The provisions of this Agreement are governed by Oregon Law. Venue will be the State of Oregon Circuit Court in Washington County or the US District Court for Oregon,Portland. 15. CITY OF TIGARD BUSINESS LICENSE Contractor shall obtain,prior to the execution of any performance under this Agreement, a City of Tigard Business License. The Tigard Business License is based on a calendar year with a December 31 st expiration date. New businesses operating in Tigard after June 30th of the current year will pay a pro-rated fee though the end of the calendar year. 16. CONFLICT BETWEEN TERMS It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument in the proposal of the contract,this instrument shall control and nothing herein shall be considered as an acceptance of the terms of proposal conflicting herewith. 17. SEVERABILITY In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any court of competent jurisdiction, the validity of the remaining terms and provisions shall not be affected to the extent that it did not materially affect the intent of the parties when they entered into the agreement. 18. REPRESENTATIONS AND WARRANTIES Contractor represents and warrants to the City that: A. Contractor has the power and authority to enter into and perform this Agreement. 61Page GSA Template—Revised 9/24/2015 B. This Agreement, when executed and delivered, is a valid and binding obligation of Contractor, enforceable in accordance with its terms. C. Contractor (to the best of Contractor's knowledge, after due inquiry), for a period of no fewer than six calendar years (or since the firm's inception if less than that) preceding the effective date of this Agreement, faithfully has complied with: 1) All tax laws of this state,including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; 2) Any tax provisions imposed by a political subdivision of this state that applied to Contractor, to Contractor's property, operations, receipts, or income, or to Contractor's performance of or compensation for any work performed by Contractor; 3) Any tax provisions imposed by a political subdivision of this state that applied to Contractor,or to goods, services,or property,whether tangible or intangible,provided by Contractor; and 4) Any rules,regulations,charter provisions,or ordinances that implemented or enforced any of the foregoing tax laws or provisions. D. Any intellectual property rights or such delivered to the City under this Agreement, and Contractor's services rendered in the performance of Contractor's obligations under this Agreement, shall be provided to the City free and clear of any and all restrictions on or conditions of use, transfer,modification,or assignment,and shall be free and clear of any and all liens, claims,mortgages, security interests,liabilities, charges,and encumbrances of any kind. 19. COMPLIANCE WITH TAX LAWS A. Contractor must, throughout the duration of this Agreement and any extensions, comply with all tax laws of this state and all applicable tax laws of any political subdivision of the State of Oregon. For the purposes of this Section, "tax laws" includes all the provisions described in subsection 25.C. 1) through 4) of this Agreement. B. Any violation of subsection A of this section shall constitute a material breach of this Agreement. Further, any violation of Contractor's warranty, in subsection 25.0 of this Agreement, that the Contractor has complied with the tax laws of the State of Oregon and the applicable tax laws of any political subdivision of this state also shall constitute a material breach of this Agreement. Any violation shall entitle the City to terminate this Agreement, to pursue and recover any and all damages that arise from the breach and the termination of this Agreement, and to pursue any or all of the remedies available under this Agreement, at law,or in equity,including but not limited to: 1) Termination of this Agreement,in whole or in part; 2) Exercise of the right of setoff, and withholding of amounts otherwise due and owing to Contractor,in an amount equal to State's setoff right,without penalty; and 3) Initiation of an action or proceeding for damages, specific performance, declaratory or injunctive relief. The City shall be entitled to recover any and all damages suffered as the result of Contractor 's breach of this Agreement, including but not limited to direct,indirect,incidental and consequential damages,costs of cure,and costs incurred 71Page GSA Template—Revised 9/24/2015 in securing a replacement Contractor. These remedies are cumulative to the extent the remedies are not inconsistent, and the City may pursue any remedy or remedies singly, collectively, successively, or in any order whatsoever. 20. COMPLETE AGREEMENT This Agreement,including the exhibits,is intended both as a final expression of the Agreement between the Parties and as a complete and exclusive statement of the terms. In the event of an inconsistency between a provision in the main body of the Agreement and a provision in the Exhibits, the provision in the main body of the Agreement shall control. In the event of an inconsistency between Exhibit A and Exhibit B,Exhibit A shall control. No waiver, consent,modification,or change of terms of this Agreement shall bind either party unless in writing and signed by both parties. Such waiver, consent, modification, or change if made, shall be effective only in specific instances and for the specific purpose given. There are no understandings,agreements,or representations,oral or written,not specified herein regarding this Agreement. Contractor, by the signature of its authorized representative, hereby acknowledges that he/she has read this Agreement, understands it and agrees to be bound by its terms and conditions. IN WITNESS WHEREOF, City has caused this Agreement to be/x1cuted by its duly authorized undersigned officer and Contractor has executed this Agreem on thk d�te hereinabove first written. i 1 CITY OF TIGARD PEO YSTEMS INTEGRATION 11,10 �l By: Authorized City Representative By:Authorized Contractor Representative 4/20/2020 4/20/2020 Date Date 81Page GSA Template—Revised 9/24/2015 EXHIBIT A SCOPE OF SERVICES Contractor will provide: 1. Preventative and ongoing maintenance of system equipment including but not limited to sprinkler, alarms, emergency lighting,and fire extinguishers;and 2. Fire alarm monitoring services. The above services will be provided for the following facilities: Maintenance Maintenance Maintenance Maintenance Facility Monitoring Alarm Sprinkler Portable Fire Emergency S stem System Extin uishers Lighting City Hall X X X X X 13125 SW Hall Blvd Cook Park X 17005 SW 92nd Ave Fleet X X X X 8777 SW Burnham St Library X X X X X 13500 SW Hall Blvd Niche X X X X X 8720 SW Burnham St Permits X X X X X 13125 SW Hall Blvd Police Department X X X X X 13125 SW Hall Blvd Senior Center X X X X X 8740 SW Omara St Public Works X X X X X 8777 SW Burnham St Contractor will: 1. Furnish and assume full responsibility for everything required for the orderly progress, proper execution and completion of the work as described in this Agreement. All work performed under this Agreement, will include but is not limited to, materials, equipment, labor including subcontractor, transportation, construction equipment and machinery, tools, and other facilities and incidentals. 2. Perform and complete assigned work including all demolition of fire sprinkler system components., supervision, administration services, coordination of all subcontractors, tests, inspections,and other items that are necessary to and appropriate for the finishing, equipping and functioning of the City of Tigard maintenance facilities and structures,together with all additional, collateral and incidental work and services required for completion of the provision of the work. 91Page GSA Template—Revised 9/24/2015 3. Provide monitoring and alarm dispatching of the existing fire alarm control panels/communicators. 4. Provide a review of each facility and catalog, the alarm components with appropriate identifying information including but not limited to control panel/communicator, system key pads and audible devices, in a form and format acceptable to the City by July 15, 2020. Discrepancies of specifications are to be noted and included in the inventory report. a. Provide an electronic copy of the catalog to the City and maintain the catalog current throughout the life of this Agreement. b. The catalog will be the sole property of the City and all copies of the catalog will be provided to the City upon written notice. 5. Provide recommendations and associated budgets for upgrades to equipment and/or systems where appropriate. 6. Respond to on-call maintenance requests of the alarm systems and components. This work may include, but is not be limited to, updating existing alarm control panels/communicators and associated control equipment,power supplies and standby batteries and chargers, audible devices as directed by the City. 7. Perform annual required testing of the fire alarm panels and equipment in accordance with NFPA 72 test methods and IFC Chapter 1, Section 107. Inspection reports shall be provided to the City within 14 business days. If repairs are needed, a written quote for repairs discovered during inspections shall be provided within five (5) business days. 8. Provide programming of the alarm systems with the issuance of written authorization by the City. 9. Provide up to eight (8) hours of onsite end user training per year, as requested by the City. 10. When the City constructs new facilities or expands or reconfigures existing facilities Contractor will review and provide comments on the design of the proposed system(s),review shop drawings, and assist with acceptance of the system and program the system as needed. 11. Provide monitoring services as follows: a. 24 hours per day 7 days per week monitoring on fire alarms transmitted to the central station and provide appropriate dispatch response to the alarm. b. Dispatch fire alarm to the appropriate 9-1-1 dispatch center immediately on receipt of the alarm. c. Maintain call down lists for each facility and perform call downs on receipt of the alarm. d. Provide dispatching special instructions as required. e. Provide City control of code management and contact lists. f. The monitoring facility must be UL listed and certified. 12. Provide reports as follows: a. Open/close reports, number of people to contact, alarm reports, alarm verification and others as determined by the City. b. Maintain history/reports/logs for easy retrieval through the life of the contract. c. Archive history/reports/logs for a period of at least five (5) years. 10 1 Page GSA Template—Revised 9/24/2015 � rot, � � - , �• � � � � . ^ , . »� �> . . 2 . , . . � P. . . / , / , 2 \ § \ . ° «■ 2 ..- , ®q e. 16 � � f. , FrP imp . ' - � � - _ . . \ . ~� -K - z . , � City of Tigard 6r 7Rrm Gr Sprinkler ond 6r Extinguisher Services lour r Major Account Exeutie lourrp7 6GgmGJc m PH: (0)6T-222FX: (0) 6T246 7324\W OQr om Rd Tigard OR 97224 03/10/2020 PERFORMANCE SYSTEMS INTEGN&TIB: PERFORMANCE SYSTEMS INTEGRATION Christine Moody Purchasing Manager Christine@tigard-or.gov Fire Alarm, Fire Sprinkler and Fire Extinguisher Services Christine, Thank you for the opportunity to bid City of Tigard for Fire Alarm and Fire Extinguisher Services. As a single source life safety provider, PSI believes we are the most qualified to complete the Life Safety testing and Monitoring at City of Tigard's buildings. Performance Systems offers a full single source approach to all services in this RFP. We have highly certified and cross-trained technicians who can work across all disciplines of NFPA. PSI is also an in house service provider for all quoted and after hours service calls. In addition to our 24/7 alarm monitoring, we provide 24/7 service for fire alarm, fire sprinkler, extinguisher, backflow and hood suppression systems. Performance Systems Integration was founded in 2002 and has been offering Life Safety test & inspection, programming, installation and engineering services for over 15 years in the OR and WA markets. During that time, we have established a large and loyal account base due to our approach of having mutual respect and co-operation with our customers while serving their best interests. We test and maintain life safety systems for over 500+ public and private schools in the Oregon market alone. Our large number of public contract work is how PSI has built our foundation. When dealing with public resources, we have learned to truly partner with our customers to save them time and money. We provide true in-house single source life safety testing, inspection and maintenance solutions for our customers. This includes, but is not limited to fire alarm, fire sprinkler, backflows, extinguisher, hood suppression and private fire hydrants. We also offer repair services and support for all systems and their components. PSI will not sub contract any of the required services outlined in this RFP. We have also established relationships with many of the other life safety companies in market, and can provide single point of management services if City of Tigard facilities need assistance in finding parts and programming support for proprietary or unique fire alarm or fire sprinkler systems on campus. (i.e. Honeywell, Simplex, GEM, Reliable etc...). PSI has built a large market base with public and private entities in the Oregon market, and currently have 25 school districts and 5 Colleges/Universities under contract that we service FIND US ON THE WEB AT WWW.PSINTEGRATED.COM 111:::::E T FIRE DETECTION •ACCESS CONTROL• INTRUSION SYSTEMS•CLOSED CIRCUIT TELEVISION Life Safety d Common/cellons NURSE CALL• PAGING& INTERCOM • PRO SOUND SYSTEMS OR-CCB#150747...WA-PERFOS*980M4 PERFORMANCE SYSTEMS INTEGRATION annually. In the education market, PSI has the largest market share of any life safety testing and maintenance provider in Oregon. We have tested or provided service to other Public High institutions such as Portland State University, Concordia University, Oregon State University, Tillamook Bay Community College and Columbia Gorge Community College. PSI currently has two ORS279.A.120 public cooperative purchasing agreements in place for fire alarm and fire sprinkler test & inspection services. These agreements are with Metro Exposition-Recreation Commission (Oregon Convention Center, Metro, The Zoo, etc...) and Oregon State University. The collaborative purchasing standard allows other public entities in Oregon to procure services at the same cost of goods of the original public contract pricing. In addition to testing and services, PSI is also a full design and engineer house for all fire alarm systems. We are currently an EST strategic partner and have been for 17 years. In addition to EST, we install and design Silent Knight Systems. We have two NICET IV level engineers' on-staff for system design and replacement. With our experience and our ability to provide a true in-house single source testing strategy, we believe we are the most qualified company to test and maintain the life safety systems at City of Tigard. Our techs are cross-certified to test and service all systems at City of Tigard. We also have a full service-engineering department that can help with any turnkey upgrade projects that are required. We are looking forward to the opportunity to work with City of Tigard. We appreciate the opportunity to bid this work and look forward to providing the City of Tigard with the highest level of service. Thank you, Lauren Major Account Executive Lauren@psintegrated.com Direct: (541) 510-5518 Office: (503) 641-2222 FIND US ON THE WEB AT WWW.PSINTEGRATED.COM E T7" FIRE DETECTION •ACCESS CONTROL• INTRUSION SYSTEMS•CLOSED CIRCUIT TELEVISION Life Safety d Common/cellons NURSE CALL• PAGING& INTERCOM • PRO SOUND SYSTEMS OR-CCB#150747...WA-PERFOS*980M4 PERFORMANCE SYSTEMS INTEGRATION Table of Contents 1. Firm and Team Qualifications 2. Project Understanding and Approach 3. Reporting 4. Notification Requirement and Scheduling 5. Cost Structure 6. Additional Services 7. Additional Information 8. References 9. Attachments A-D FIND US ON THE WEB AT WWW.PSINTEGRATED.COM E T7" FIRE DETECTION •ACCESS CONTROL• INTRUSION SYSTEMS•CLOSED CIRCUIT TELEVISION ``�r/. Sefety d Common/citlano NURSE CALL• PAGING& INTERCOM • PRO SOUND SYSTEMS OR-CCB#150747...WA-PERFOS*980M4 PERFORMANCE SYSTEMS INTEGRATION 1. Firm and Team Qualifications A. Background on firm: Since 2002, Performance Systems Integration (PSI) has been a leading provider of Fire & Life Safety services in the Pacific Northwest with branch offices in Portland, Oregon and Bothell, Washington. We provide the Pacific Northwest with "single-point-of-management" compliance services and solutions for all of your fire protection and life safety needs. B. Qualifications: All work completed at City of Tigard will be done by qualified technicians who are trained in NFPA 25 and 72. All of PSI's technicians are experienced in both NFPA 25 and 72. PSI technicians have years of experience testing different fire alarm systems in accordance with manufacturer's instructions. PSI has a large number of qualified staff onsite. PSI has 10 full time employees that are NICET II certified and Oregon local. Our NICET II technicians are a mix of Fire Alarm and Wet Based System NICET Certifications. PSI also has three NICET IV full time certified employees on staff in the Oregon market. PSI has a large number of public entity customers with fleet buildings. PSI has 17 years of experience testing fleet accounts like colleges and school districts. All PSI technicians have been in the life safety industry 5-25 years. PSI technicians come well versed in servicing and testing large accounts and buildings. On Call Service and Response Time: Emergency response times are of the highest priority. For regular business hours 7am-4pm, we respond within two hours. Afterhours, we have nine sprinkler techs and nine fire alarm techs on call. In a true emergency, the on call tech will be on site within the hour. In addition to our after-hours program, PSI provides customers with direct cell phones of Account Executives and some Ops team members to ensure response. PSI has over 15 years' experience on facilities of this size and similar type of equipment. For all team qualifications see below: Team Lauren Major—Account Executive: Lauren has over 6 years in the Life Safety industry. Any pricing requests or billing questions. With Madison will act as single point of contact for all City of Tigard needs. FIND US ON THE WEB AT WWW.PSINTEGRATED.COM E T7" FIRE DETECTION •ACCESS CONTROL• INTRUSION SYSTEMS•CLOSED CIRCUIT TELEVISION Life Safety d Common/cellons NURSE CALL• PAGING& INTERCOM • PRO SOUND SYSTEMS OR-CCB#150747...WA-PERFOS*980M4 PERFORMANCE SYSTEMS INTEGRATION Madison Erwin-Customer Service Manager: Madison has 2 years in the Life Safety Industry. Any pricing requests or billing questions, with Lauren will act as single point of contact for all City of Tigard needs. Tony Bjerke— Mechanical Discrepancy Sales: NICET I Wet Based Systems. Tony has 12 years' experience in the Life Safety Industry. He is responsible for quoting all Sprinkler discrepancy repairs and 5 year testing. Brittany Johnston — Fire Alarm Discrepancy Sales: NICET II 161674. Brittany has been with PSI for over 9 years as an alarm inspector. She is responsible for quoting all fire alarm discrepancies. She also holds NICET II certification in Fire Alarm Operations Team: Serena Saechao—Schedules inspection and testing technician's onsite. Coordinates with City of Tigard contacts and building managers. Michael Brooks—Operation Manager. NICET II 126824. Michael Brooks has over 25 years of industry experience. He has been professionally trained on Simplex, Silent Knight, FIKE, Fire Lite, GE. Mike holds a NICET II in Fire alarm. As Operations Manager, Mike oversees all technical elements of PSI's Oregon operation. Mike manages 7 full time LEAs and 1 apprentice, 10 Fire Alarm Inspectors (5 teams), 6 full time cross certified mechanical inspectors (Sprinkler, Ext., Backflow, & Suppression) and 2 services fitters (sprinkler service). Mike holds an Oregon LEA and WA EL06 electrical licenses. Carrie Grisby— Fire alarm installation scheduler. Manages all fire alarm technician schedules and oversees all installation jobs. Bunny Thompson — Fire alarm service dispatcher. Dispatches all fire alarm emergency calls and schedules all quoted fire alarm repairs. Candy Anthony— Fire sprinkler service dispatcher. Dispatches all fire sprinkler emergency calls and schedules all quoted fire alarm repairs as well as fire sprinkler 5 year testing. PSI Fire Alarm Team: Chris Blasque —SR Lead Fire Inspector: NICET II 111622. Chris Blasque has been with PSI for over 9 years. He is NICET II certified and has EST3 certification. He overseas large EST-3 inspections including: Kaiser Sunnyside Medical Center, Oregon Convention Center and Daimler Trucks North America. FIND US ON THE WEB AT WWW.PSINTEGRATED.COM 111:::::E T FIRE DETECTION •ACCESS CONTROL• INTRUSION SYSTEMS•CLOSED CIRCUIT TELEVISION Life Safety d Common/cellons NURSE CALL• PAGING& INTERCOM • PRO SOUND SYSTEMS OR-CCB#150747...WA-PERFOS*980M4 PERFORMANCE SYSTEMS INTEGRATION James Bramlage— Lead LEA: NICET II 111680. Jim Bramlage has been in the Life Safety industry for over 25 years. Jim has a diverse knowledge of installation, repair and programming of fire systems; with focus on large networked Siemens XLS/MXL graphical command system as well as EST-3. Jim is EST3 certified and holds a NICET II in Fire Alarm. Jim holds both an Oregon LEA and WA EL06 electrical licenses. Jason Brocato— Lead LEA: NICET I. Jason has over 15 year of electrical experience and 5 years of Fire Alarm experience. Jason is EST3 and FireWorks Certified. Jason has extensive experience with EST installation and programming projects. He has operated as a lead technician onsite during projects and works closely with the local operating fire department to final projects with ease. Jason is NICET I certified in Fire Alarm. Jason holds both an Oregon LEA and WA EL06 electrical licenses. Bryce Lackey- Sr. Lead LEA: Bryce Lackey has been with PSI for over 6 years. Bryce is mfg. certified in EST3, EST2, 1/0, Quick start, Fireworks Networking and is completing (MIES) Managed Industrial Ethernet Switch Certification in May of 2019. Bryce holds a NICET I in Fire Alarm. Bryce has been a lead LEA and project manager for many of PSIS key accounts. Bryce has experience overseeing all facets of EST-3 fire alarm project from design review, programming, device installation/termination and final AHJ check out. Bryce holds both an Oregon LEA and WA EL06 electrical licenses. Randy Clawson —LEA: Randy Clawson is EST3 certified. He leads programming and installation projects. Randy's industry experience makes him a great fit for any project. Randy also handles fire alarm emergency service calls during and after hours. Jim holds both an Oregon LEA and WA EL06 electrical licenses. System Engineer Support: Scott LeClair— NICET IV 118859. Scott has been with PSI for over 15 years. He holds a NICET IV in Fire Alarm and is EST Certified for FireWorks, Advanced Networking and EST3. Scott started in the field as a technician during his time he installed a large number of EST systems in Oregon, Washington, Colorado and Utah. He estimates and designs fire alarm systems for PSI and, if awarded the work, will be the single point of contact for any budgeting of service, tenant improvement and larger construction projects. Scott holds an Oregon LEA and WA EL06 electrical licenses. Other Technician Resources Available for Service & Support in Portland, Oregon Area: FIND US ON THE WEB AT WWW.PSINTEGRATED.COM T7" FIRE DETECTION •ACCESS CONTROL• INTRUSION SYSTEMS•CLOSED CIRCUIT TELEVISION Life Safety d Common/cellons NURSE CALL• PAGING& INTERCOM • PRO SOUND SYSTEMS OR-CCB#150747...WA-PERFOS*980M4 PERFORMANCE SYSTEMS INTEGRATION Corey Clawson: UK Et:9, VVA EL06 Certs Jason Wells: OR LEA,WA EL06 Certs (See Resume) Scott Loomis: OR LEA, WA EL06, COF (Certificate of Fitness, Sprinklers) Jake Koukal: WA EL06, NICET IV 127777, Engineering Support Edward Chiong: NICET II 118041, Engineering Support PSI Fire Sprinkler Team: Ryan Scott— Mechanical Supervisor: NICET II 141905 Test/Inspect Water Based Systems. Ryan Scott has 20 years of experience in the life safety industry. He has been testing sprinkler systems for the majority of his career and has a specialized knowledge of suppression systems. He is fire pump and backflow certified and has an NFSA NFPA 25 certification. Eric Knight— Mechanical Technician: NICET 1 213289 Water Based Systems. Eric has 10 years' experience in the life safety industry. He has a deep knowledge of portable extinguishers and oversees a large number of fleet account inspections at PSI. He also has an NFPA 25 certification from Oklahoma State University and NFSA. Erik Van Dyke— Lead Inspection Technician: NICET II 131378 Test/Inspect Water Based Systems, COFs (Certificate of Fitness) Portable Extinguisher, Fixed System Certified, Sprinkler ITT (WA), Backflow Certified (OR). Erik has 11 years' experience in the Life Safety industry. He has his Washington state inspection and backflow license. He is also Fire Pump certified from Oklahoma State University. Joey Matthey— Lead Inspection Technician: NICET II 146024 Test/Inspect Water Based Systems, COFs (Certificate of Fitness) Sprinklers, Hood, Portable Extinguishers, Backflow certified. Joey has over 10 years' experience in the Life Safety Industry. Joey is a cross-certified technician and can complete a large inspection start to finish. Guy Cutler: NICET II 150622 Multnomah County COFs (Certificate of Fitness) Sprinklers, Hood (OR & WA), Portable Extinguisher, Fixed System Certified, Backflow Certified (OR). NAFED Certified Kitchen Hood Systems. (NFSA) National Fire Sprinkler Association: NFPA 25 Water Based ITM Certificate. Travis Flanagan: NICET II Water Based Systems, COFs (Certificate of Fitness) Sprinklers. WA Sprinkler Journeyman License. C. Anticipated Members Fire Alarm Inspection Team: Chris Blasque FIND US ON THE WEB AT WWW.PSINTEGRATED.COM E T7" FIRE DETECTION •ACCESS CONTROL• INTRUSION SYSTEMS•CLOSED CIRCUIT TELEVISION Life Safety d Common/cellons NURSE CALL• PAGING& INTERCOM • PRO SOUND SYSTEMS OR-CC13#150747...WA-PERFOS*980M4 PERFORMANCE SYSTEMS INTEGRATION Joey Matthey & Erik Van Dyke. Resumes will be provided upon request. 2. Project Understanding and Approach Scope of Services PSI will provide preventative and ongoing maintenance of fire systems and equipment including fire sprinkler, fire alarms, emergency lighting, fire extinguishers and fire alarm monitoring services. PSI will provide and assume full responsibility for equipment required to execute services outlined in this agreement including materials, tools and machinery. All PSI personnel holds current licenses by the State of Oregon in addition to NICET II certifications. Maintenance and Testing All testing completed by PSI will satisfy requirements of NFPA 72 and 25 and will conform to the equipment manufactures recommendation. All inspection and testing completed by PSI will verify reliable operation of the fire alarm systems at the City of Tigard. All PSI testing personnel will provide all equipment required to complete testing. PSI is certified and licensed in the State of Oregon and the City of Tigard to perform testing, inspections and service on the following systems: • Fire Sprinkler Systems • Fire Alarm Systems • Backflow Preventers • Fire Pumps • Fire Extinguishers • Hood Suppression Systems • Special Hazard Systems • Emergency Lights • Monitoring PSI will complete all Fire System Inspections and Testing for the City of Tigard buildings listed in this RFP. Notification Requirement and Scheduling: FIND US ON THE WEB AT WWW.PSINTEGRATED.COM E T7" FIRE DETECTION •ACCESS CONTROL• INTRUSION SYSTEMS•CLOSED CIRCUIT TELEVISION Life Safety d Common/cellons NURSE CALL• PAGING& INTERCOM • PRO SOUND SYSTEMS OR-CC13#150747...WA-PERFOS*980M4 PERFORMANCE SYSTEMS INTEGRATION Prior to any testing onslLe PSI will contact a City of Tigard representative at least 2 weeks in advance. Prior to any testing or technician dispatching to any buildings PSI will notify City of Tigard Public Safety team and notify building occupants. PSI coordinators will communicate to all City of Tigard required personnel. Upon request, PSI can issue a compliance calendar with a detailed testing schedule. This schedule will let City of Tigard personnel know where PSI will be testing and when. This will also help them track progress and reports. See below for example of compliance schedule provided: Date Time Site Devices Notes 6/18/2018 9am-5:30pm Linus Pauling 136 Access to ElevotorShaft Required Date Time Site Devices Notes 6/19/2018 7:30am-6pm Linus Pauling Finish Withycombe Hall 25 Date Time Site Devices Notes 6/20/2018 7:30am-6pm AG Life Sciencesl 102 Access to Elevator shaft Req.,Complete audible test at 7:30am AG Systems Management Center Nash Hall 128 10am-3pm lRadiation Center 154 2nd Crew to begin inspection between 10-10:30am Date TimeSite Devices Notes 6/21/2018 6:30am-Spm Nash Hall Finish Audible testing between 6:30-7:30am Perform all inspections and testing in accordance with as identified in the following guidelines and standards: PSI will complete all testing in accordance with the following guidelines: 1. State of Oregon Fire Code 2. TVF&R 3. Current National Fire Alarm Code NFPA 25 and 72 as incorporated therein Chapter 1, Section 107 Monitoring In addition it the national, state and local guidelines for test and inspect. PSI will also follow all requirements for alarm monitoring. PSI uses a Central Station Monitoring service called Emergency 24. Emergency 24 is supported by a UL and Factory Mutual Certified facility. PSI will provide 24/7 monitoring of existing panels, systems and communicators. Our central station EM24 will dispatch the fire department in the event of an emergency. PSI will maintain call down lists for each site and the central station will perform call down lists upon an alarm event. Our central station can provide dispatching special instructions if required and provide city control of code management and contact lists. Em24 has the ability to provide open/close FIND US ON THE WEB AT WWW.PSINTEGRATED.COM 1W T" FIRE DETECTION •ACCESS CONTROL• INTRUSION SYSTEMS•CLOSED CIRCUIT TELEVISION `Life Safety s commvelrotloes NURSE CALL• PAGING& INTERCOM • PRO SOUND SYSTEMS OR-CCB#150747...WA-PERFOS*980M4 PERFORMANCE SYSTEMS INTEGRATION reporis, alarm verification an alarm reports through customer service or the URSecure portal. PSI will maintain history/reports/logs for easy access through a PSI representative or the URSecure portal. Archive reports/history and logs will be available for a minimum 5 years. City of Tigard personal will be able to manage their monitoring account by accessing to monitoring app. UR Secure Through our monitoring app "UR Secure", City of Tigard personnel will have access to real time information on monitoring account status as well as view recent history, place entire accounts or specific conditions on test. The City of Tigard personnel will also be able to update call lists in the event of staff changes as well as make temporary changes to call list if a primary contact is on vacation. UR Secure is also available via web browser. The app and web browser make it easy to access your accounts from anywhere. EMERGENCY24 MOBILE APPS • EM24 Dealer App for iPhone/Android EJA24 alarm dealers can access their subscribers'accounts,view recent history, place entire accounts or specific conditions on test and find nearby subscribers using the phones CPS, which will then provide driving directions to the property. With the ability to passcode protect the EM24 Dealer app,you will always have safe, secure access to your subscribers data. i W E R TAY ll • (1 P A i L' . b li J K L x c w•s.n_e+. Download for iPhone Downtoad for Android Download for BlackBerry App Also available for BlackBerry System Updates, Programming and Facility Expansion With our team of NICET IV certified engineers; PSI can support the design of your life safety FIND US ON THE WEB AT WWW.PSINTEGRATED.COM 111:::::E T FIRE DETECTION •ACCESS CONTROL• INTRUSION SYSTEMS•CLOSED CIRCUIT TELEVISION Lite Safety d commen/Bet/ons NURSE CALL• PAGING& INTERCOM • PRO SOUND SYSTEMS OR-CCB#150747...WA-PERFOS*980M4 PERFORMANCE SYSTEMS INTEGRATION system project, from small Ze ant improvements to complex system integrations. Our experienced team will support your project from design through final commissioning, regardless of the size or complexity of your job. In addition to full retro fits, PSI will also provide system programming as needed. At buildings with aging or proprietary systems, PSI will conduct a complimentary life cycle analysis of your system. A catalog report will be done in the city within the first 3 months. The catalog can be provided through Building Reports or during a Life Cycle analysis of all systems and equipment in the buildings, depending on the preference of the city. 3. Reporting Documentation is one of the most important aspects of life safety testing and maintenance. PSI uses Building Reports to provide customers with precise, effective and comprehensive reports. Building Reports is a digital reporting software. PSI uses Building Reports to eliminate outdated, cumbersome paper reports through a mobile inspection tool. Building Reports is a barcode system that will create an inventory of all life safety devices in your building. The barcodes and inventory provides customers with part numbers, manufacturers make and model as well as the location. Making it easier for customer to locate discrepancies and complete in house repairs. Building Reports provides customers with accurate information and are available within 48 hours of testing. Through Building Reports, customers can access their reports from any phone, iPad or computer 24/7. �.." ----------- FIND -- -FIND US ON THE WEB AT WWW.PSINTEGRATED.COM E T7" FIRE DETECTION •ACCESS CONTROL• INTRUSION SYSTEMS CLOSED CIRCUIT TELEVISION Life Safety d Common/cellons NURSE CALL• PAGING& INTERCOM • PRO SOUND SYSTEMS OR-CCB#150747...WA-PERFOS*980M4 PERFORMANCE SYSTEMS INTEGRATION After testing, a PSI representative will meet with City of Tigard staff to go through the findings of the testing. At this time, PSI will explain all issues found during testing to City of Tigard staff and provide a path to repair if necessary. PSI will complete all reporting in a legible form and will submit all reports to City of Tigard upon completion of testing. PSI will have reports available within 48 hours of testing in Building Reports. BUILE)INTG Impairments: If during testing PSI finds any impairments that leave REPORTS the systems unable to operation, the City of Tigard will be notified immediately. This will be followed up with a written response 24 hours later. Reporting and Documentation: www.buildingreports.com www.Buildingreports.com is the largest and most well-known digital reporting software for life safety inspections in the world. PSI uses buildingreports.com (BR.com) digital reporting platform for all life safety inspections we complete. We have been the longest standing buidingreports.com partner in the Oregon/Washington market and have more barcodes in use and scans logged then any of our competitors in the NW market. In Oregon market alone, we currently test in 3,000 facilities and 100,000+ scans per year. Benefits of Build ingReports.com for City of Tigard: • Retrieve Report from anywhere from any device:via internet browser: Access 365/24/7. View Documentation online, download, print or e-mail. City of Tigard can also set-up an AHJ account so your local Fire Marshal (Jim Patten) can review reports real time. • Accountability at the Device: When scanned a time/date stamp is created tracking test crews progress and presence at all system devices. Could be used in the future by the City of Tigard personnel. • Online Repair Authorization: Track repairs Electronically and allow City of Tigard to approve service corrections for PSI to complete • Multi-Year Archive & Retrieval: All Previous Year Documentation Available for Comparison. Can identify chronic device issues and flag for repair • Codes& Standards: Embedded codes & standards immediately inform City of Tigard personnel any code references attached to discrepancies. FIND US ON THE WEB AT WWW.PSINTEGRATED.COM E T7" FIRE DETECTION •ACCESS CONTROL• INTRUSION SYSTEMS•CLOSED CIRCUIT TELEVISION Life Safety d Common/cellons NURSE CALL• PAGING& INTERCOM • PRO SOUND SYSTEMS OR-CCB#150747...WA-PERFOS*980M4 PERFORMANCE SYSTEMS INTEGRATION Example: Lake Oswego School District Home Page "Red Tag: Device Failure or Discrepancy, Yellow Tag: Device note/recommendation, Green Tag: All Devices Passed Whore no 1 11,From 111-7 ........... ...... Embedded Codes & Standards in all NFPA Reporting for Easy Reference: DiscrepaiizQ-Report Generated b.y.BuddingReporm com BuildinIz:Lewis&- Clark-Juniper The Discrepancy Report consolidates each discrepancy listed within the various Testing sections of your Inspection.Discrepancies are isted by Category,and grouped by device type.The description of the problem is provided and where appropriate,code references are listed for your convenience-Any item that was inspected that is listed on the Consumer Product Safety Commission's website and is Sobject to a recall by the manufacturer is included- Device Type Manufacturer ili,iloclellNumber I Date I QTY Items listed for Recall by Manufacturer No recalled items found during this Inspection kanio location I Problem Reference if Pipe,BuiLding- Residential Sprinkler 33120416 Basement in Sprinkler Closet rm 016 Improper Position NFPA25 52112 Code References NFPA25 5.2.1.1.2 Any sprinkler shall be replaced that has signs of leakage,is painted,other than by the sprinkler manufacturer, corroded,damaged,or loaded:or in the improper orientation. FIND US ON THE WEB AT WWW.PSINTEGRATED.COM E T7- FIRE DETECTION e ACCESS CONTROL 0 INTRUSION SYSTEMS 0 CLOSED CIRCUIT TELEVISION Life Safety & commVAIC0110fis NURSE CALL 0 PAGING& INTERCOM 0 PRO SOUND SYSTEMS OR-CCB#150747...WA-PERFOS*980M4 PERFORMANCE SYSTEMS INTEGRATION Full device capture including detailed device information: Edit Device L%I Battery#09878795 Manufacturer. I Duracell Install Date: 01/10/2017 +� Madel Number: I DURA12-BF Manufacture Date: 08/11/2016 +� Floor: I 1st Type: I Sealed Lead Add Direction: I at Rated Voltage: 112 Location: 1139 Amps: 18 Description: I Electrical Room Pre Test: Area/Suite: Post Test: 113.68 Passed: 0 Min Ah: Service: Tested Tested Ah: 9.83 Comment: Note: Solution: Panel: 1 Zone/Circuit: Address: Delete Device Save Canc Deficiency Picture Integration in all NFPA reporting for Easy Review& Approval: i L&cation Residential Sprinkler HSW 1/2"155*recessed in wall rm 213 Edit Title Image 2 o ELL 16-Residential Sprinklerp from Floor NeK 11 +j [}{�r} ��!=r}CI er Position est FIND US ON THE WEB AT WWW.PSINTEGRATED.COM T" FIRE DETECTION •ACCESS CONTROL• INTRUSION SYSTEMS•CLOSED CIRCUIT TELEVISION Life safety s commoe/cattoes NURSE CALL• PAGING& INTERCOM • PRO SOUND SYSTEMS OR-CCB#150747...WA-PERFOS*980M4 PERFORMANCE SYSTEMS INTEGRATION 5. Cost Structure See attached for pricing. 6. Additional Services Training Upon request, PSI will provide 8 hours of onsite training for City of Tigard personnel. PSI also hosts a variety of in house seminars throughout the year on major life safety topics including code updates and/or changes, damper testing and NFPA 101 overview that all City of Tigard personnel is welcomed to attend. PSI also provides Certificate of Competency training across the following disciplines: fire alarm, fire sprinkler and fire extinguisher. 7. Additional Information PSI provides single source fire and life safety services to protect organizations lives and assets. At PSI we strive to help our customers mitigate risk while building long-lasting relationships with our partners. This is why we believe PSI has a large customer retention, with many of our customers ranging from 8-15 year relationships. Through risk management, we can help our customers take the safety of their assets and lives into their own hands. Inspection Management Igo Service Agreement Managing multiple RISK Compliance vendors Training Budgeting & Planning Regulatory Changes Repairs pocumentation FIND US ON THE WEB AT WWW.PSINTEGRATED.COM E T7" FIRE DETECTION •ACCESS CONTROL• INTRUSION SYSTEMS•CLOSED CIRCUIT TELEVISION Life Safety d Common/cellons NURSE CALL• PAGING& INTERCOM • PRO SOUND SYSTEMS OR-CCB#150747...WA-PERFOS*980M4 PERFORMANCE SYSTEMS INTEGRATION FIND US ON THE WEB AT WWW.PSINTEGRATED.COM E T7" FIRE DETECTION •ACCESS CONTROL• INTRUSION SYSTEMS•CLOSED CIRCUIT TELEVISION ``�rl. Sefety d Common/citlano NURSE CALL• PAGING& INTERCOM • PRO SOUND SYSTEMS OR-CCB#150747...WA-PERFOS*980M4 EXHIBIT A PROPOSAL PRICING FORM MONITORING SERVICES DESCRIPTION. BUILDING, ADDRESS. 020 ANNUAL AMOUNT ; Annual Monitoring Services for 13500 SW Hall Fire Account Lrbrry Boulevard $_b80.00_ Annual Monitoring Services for Niche 8720 SW Burnham Fire Account Street $,_b80.00 Annual Monitoring Services for Permits,City Hall, 13125 SW Hall Fire Account Police Boulevard x$_540.00 Annual Monitoring Services for Fire Account Senior Center 8740 SW Omara Street $_00.00 Annual MonitoringServices for 8777 SW Burnham Public Works Fleet Fire Account Street x$,_,680.00 Note:Monitoring services are invoiced on a quarterly basis. Annual Monitoring Total $_3,260,00 RFP—2020 Fire Alarm and Fire Extinguisher Services Page 13 EXHIBIT A-1 PROPOSAL PRICING FORM MAINTENANCE SERVICES BUILDING: .: . DESCRIPTION 202 .. AMOUNT City Hall'13125.SW:Hall Boulevard44 Annual Maintenance of One(1)Wet Valve Sprinkler System $_175.00 Annual Maintenance of Portable Fire Extinguishers ,x}_5.50/each ext Annual Maintenance of Emergency/Exit Lights x_200.00 Cook Park 17005.$W.92":Avenue . Semi-Annual Maintenance of Kitchen Fire Suppression System x_170.00 Fleet 8777 SW Burnha�iri Street :. � ` Annual Maintenance of Portable Fire Extinguishers $._.._.,5.50/each ext._ Annual Maintenance of Emergency/Exit Lights $�200A0 Library.....93500 SW Hall Boulevard Annual Maintenance of Two (2)��let Valve Sprinkler System $ 350.00 Annual Maintenance of Fire Alarm System $1,420.00 Annual Maintenance of Two (2) Elevators $_$120.00 .Annual Maintenance of Portable Fire Extinguishers $,_,5.50/each ext Annual Maintenance of Emergency/Exit Lights $_200,00 Niche 8720 SW Burnham Street Semi-Annual Maintenance of Fire Alarm System $_395.00 Annual Maintenance Halon System $_265.00 Annual Maintenance of Portable Fire Extinguishers $,_,_5.50 each ext Annual Maintenance of Emergency/Exit Lights $._...200.00 RFP—2020 Fire Alarm and Fire Extinguisher Services Page 14 2020 ANNUAL. BUILDING DESCRIPTION AMOUNT Permits 13125 SW Hall Boulevard Annual Maintenance of One (1)Wet Valve Sprinkler System $ 175.00 Semi-Annual Maintenance of Tire Alarm System(alarin testing for Permits;City Hall and Police Department) $^1,250.00 Annual Maintenance of Portable Fire Extinguishers $._._5.50/each ext Annual Maintenance of Emergency/Exit Lights $_200.00 Police`D6 artirient 13125.SW:HallBoulevard Annual Maintenance of Two (2)Anti-Freeze Loops $ 100.00 Annual Maintenance of Portable Fire Extinguishers $5.50 each Ext Annual Maintenance of Emergency/Exit Lights $200.00 SENIOR CENTER 8740 SW Omara Street Annual Maintenance of One (1) Wet Valve Sprinkler System $175.00 Semi Annual Maintenance of Fire Alarm System $_395.00 Annual Maintenance of One (1) Elevator $ 60.00 Annual Maintenance of Portable Fire Extinguishers $_5.50 each ext Annual Maintenance of Emergency/Exit Lights $_200.00 Semi-Annual Maintenance of Kitchen Fire Suppression System $_170.00 PUBLIC WORKS 8777 SW.-Bu:mham.Street Annual Maintenance of One(1) Dry Valve Sprinkler System $_225 Annual Winterization of Sprinkler System $_250.00 Semi-Annual Maintenance of Fire Alarm System $_395.00 Annual Maintenance of Portable Fire Extinguishers $_5.50 each ext Annual Maintenance of Emergency/Exit Lights $_200.00L- Annual Maintenance Total $_7,734.00 RFP—2020 Fire Alarm and lite Extinguisher Scivices Page 15 EXHIBIT A-2 PROPOSAL PRICING FORM TIME AND MATERIALS HOURLY RATES 'PERFORMANCE PERIOD....:... .' TECHNICIAN TYPE `2020 HOURLY RATE Regular Business Hours Fire alarm technician (M-F,7:00 AM--6:00 Plvi $_121.50 Fire sprinkler technician $-121.50 Programming — $_121.50 CAD — $_121.50 $ After Regular Business Hours Fire alarm technician (M-F,6:00 PILI--7:00 AN Saturday&Sunda $_121.50 Fire sprinkler technician — $_121.50 Programming $_121.50 $ Note: Rates are to be all inclusive,no additional charges, fees,truck,or trip charges will be added. Materials markup is limited to 10%. RFP—2020 Fire Alarm and Fire Extinguisher Services Page 16 ATTACHMENT A PROPOSAL CERTIFICATIONS Non-discrimination Clause The Contractor agrees not to discriminate against any client, employee or applicant for employment or for services,because of race, color, religion, sex,national origin, handicap or age with regard to,but not limited to,the following:employment upgrading,demotion or transfer;recruitment or recruitment advertising;layoffs or termination; rates of pay or other forms of compensation; selection for training;rendition of services. It is further understood hat any contractor who is in violation of this clause shall be barred from receiving awards of any purcha e rder£ m the City,unless a satisfactory showing is made that discriminatory practices have terminated andjtha are i ence of such acts is unlikely. I Agreed by: Fire Name: Performance Systems Integration 7324 SW Durham Rd Portland,OR 97224 Address: Resident Certificate Please Check One: U Resident Vendor: Vendor has paid unemployment taxes and income taxes in this state during the last twelve calendar months immediately preceding the submission of this proposal. Or ❑ Non-resident Vendor:Vendor does not qualify under requirement stated above. (Please specify yo r tate of • sidence: ) Officer's signature: Type or print officer's name; Todd Thompson ItFl?—2020 Fire Alarm and Fire Extinguisher Services Page 17 ATTACHMENT B SIGNATURE PAGE The undersigned proposes to perform all work as listed in the specification section, for the price(s) stated; and that all articles supplied under any resultant contract will conform to the specifications herein, The undersigned agrees to be bound by all applicable laws and regulations, the accompanying specifications and by City policies and regulations. The undersigned,by submitting a proposal,represents that: A) The Proposer has read and understands the specifications. B) Failure to comply with the specifications or any terms of the Request for Proposal may disqualify the Proposer as being non-responsive. The undersigned certifies that the proposal has been arrived at independently and has been submitted without any collusion designed to limit competition. The undersigned certifies that all addenda to the specifications has been received and duly considered and that all costs associated with all addenda have been included in this proposal: Addenda: No. I through No. 1 inclusive. We therefore offer and make this proposal to furnish services at the price(s)indicated herein in fulfillment of die attached requirements and specifications of the City. Name of firm: Performance Systems Integration Address: 7324 SW Durham Rd Portland,OR 97224, 503-641-2222 503-641-1464 Telephone umb Fax Number: 4 By: Date: S' �' ?.U-Z-L) (Signature ofAuthorized Official. If partnership,signature of one partner) Typed Name/Title: Todd Thompson,CFO If corporation,attest: (Corporate Officer) Corporation Dirartnership ❑ Individual Federal Tax Identification Number(TIN): 8q- -- 7-7'.y o RFP--2020 Fire Alarm and Fire Extinguisher Services Page 28 ATTACHMENT C CITY OF TIGARD, OREGON ACKNOWLEDGMENT OF ADDENDA Project Tide: Fire Alarm Illonitoring,Maintenance,and Testing and Fite Extinguisher Inspection& Recharge Services Close: March 10 2020 2:00 p.m. I/WE HAVE RECEIVED THE FOLLOWING ADDENDA (Ignone received. xthe `None Recet.vd"): 1 Addendum 13/2/2020 3 2. 4. 3/101420 Date Signa re of Proposer CFO Tide Corporate Name RFP—2020 Fire Alarm and Fire Exdnguisher Setvices Page 19 ATTACHMENT D CITY OF TIGARD, OREGON STATEMENT OF PROPOSAL Name of Proposer: performance Systems Integration Mailing Address: 7324 SW Durha;n Rd Portland,OR 97224 Contact Person: Lauren Major Telephone: 503-641-2222 Fai: 503-641-1464 Email: lauren@psintegrated.com accepts all the terms and conditions contained in the City of Tigard's Request for Proposal for Fire Alarm Nlo t •ing, •ntenance,and Testing and Fire Extinguisher Inspection&Recharge services and the attached gen al -ervi a agreement(Attachment E): q A1421� Signature of authorized representative Date Todd Thompson 5703 . --7 I Type or print name of authorized representative Telephone Number 1 4 D 'T1+QMF11 P Type or print name ofpeison(s) authorized to negotiate contracts Telephone Number REFERENCES Tigard Tualatin School District 503-431-4087 Reference#1 Telephone Number Life Safety Testing and Maintenance Darn.Gavaza Project Tide Contact Individual City of Wilsonville 503-570-1548 Reference#2 Telephone Number Life Safety Testing and Maintenance Matt Baker Project Title Contact Individual TVF&R 503-259-1197 Reference#3 Telephone Number Life Safety Testing and Maintenance Samantha Smith Project Title Contact Individual RFP—2020 hire Alarm and Fire Extinguisher Services Page 20