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City Council Minutes - 09/24/2019 City ofTigard C Tigard City Council Meeting Minutes . y September 24, 2019 STUDY SESSION A. EXECUTIVE SESSION: At 6:30 p.m.Mayor Snider announced that the Tigard City Council would enter an Executive Session called under ORS 192.660 (2) (e) to discuss real property negotiations. The Executive Session ended at 7:05 p.m. B. COUNCIL LIAISON REPORTS: Councilor Anderson reported on the Chamber of Commerce event held at the Library and the Police Department Open House. Councilor Lueb commented that the feedback given at the Police Open House was good and visitors had many questions. Council President Goodhouse said there may be two levy renewals on the May ballot from Washington County. He testified in favor of two projects to be included as Tier 1 in the T2020 Transportation Funding Measure, Highway 217 and Highway 99W. City Manager Wine noted that Senior Transportation Planner Roth would be discussing efforts to move 99W from a Tier 2 to Tier 1 project. Mayor Snider asked if Council was interested in rotating attendance at each Chamber Morning Update. City Manager Wine said Executive Assistant Bengtson could help with scheduling. Council was on board for this. Mayor Snider noted that the SW Corridor meeting was covered by television reporters. He said cost cutting measures include reducing travel lanes on Barbur Boulevard.The SWC Steering Committee wants to know what the impact is of lane reduction in SW Portland. He said people favorable to the project do not want lanes taken off Barbur Boulevard, so support is eroding for the entire project. Council President Goodhouse added that three of four concept scenarios do not show light rail going all the way to Bridgeport. Administrative Items: City Manager Wine said the City applied for an RFFA grant in the amount of$550,000 for the Red Rock Creek Trail and Bull Mountain Road Complete Streets &Sidewalks projects. Input is needed at the Metro hearing which will occur while Council will be at the League of Oregon Cities. There is an opportunity for written testimony through October 7. TIGARD CITY COUNCIL MEETING MINUTES — September 24, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 8 1. BUSINESS MEETING A. At 7:32 p.m. Mayor Snider called the Tigard City Council and Local Contract Review Board to order. B. City Recorder Krager called the roll. Present Absent Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Youth Councilor Turley ✓ Council President Goodhouse ✓ C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance. D. Mayor Snider asked Council and Staff for Non-Agenda Items—None 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—There was none. B. Tigard Area Chamber of Commerce—CEO Mollahan gave an update on Chamber activities and events. Leadership Tigard will begin October 7 with a full-day class and the largest group to date. Five new businesses have joined the Chamber. There are five Sundays remaining to patronize the Tigard Farmers Market this fall.Trick or Treat Main Street will be on October 31. The Street Fair and Latino Festival were very well attended. Mayor Snider asked for a head count. CEO Mollahan said crowds seemed steadier than in the past,but she had no official count. C. Citizen Communication—Sign-up Sheet. Mr. Dan Quello, owner of the historic Shaver-Billyeu house requested Council's help. He noted that he has worked tirelessly to restore,preserve and make the historic house available to the public and has hosted many charitable events there. He said a five-lot subdivision is planned between their home and Cook Park. The developer wants to take down the rows of large trees which would create a radical change in their view. He showed a photo of the view to the south. He said his attorney advised him to speak to Council. A simple change in the number of homes built would enable the trees to remain and reduce traffic congestion along 92nd Avenue,where parking is already difficult. He added that keeping the trees would preserve the look and feel of this special place. He said he thought of Greta Thunberg who addressed the United Nations calling on everyone to care for the planet and for its trees. He asked Council to do what they could to step in and find a way to preserve the trees. Mayor Snider asked Community Development Director Asher to speak with Mr. Quello. TIGARD CITY COUNCIL MEETING MINUTES — September 24, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 8 3. CONSENT AGENDA (Tigard City Council&Local Contract Review Board) A. APPROVE CITY COUNCIL MINUTES • July 9, 2019 • July 24, 2019 • August 20, 2019 • September 3, 2019 B. PROCLAIM NATIONAL PREPAREDNESS MONTH C. LOCAL CONTRACT REVIEW BOARD: CONSIDER CONTRACT AWARD FOR OWNER'S REPRESENTATIVE/PROJECT MANAGEMENT SERVICES — UNIVERSAL PLAZA AND FANNO CREEK OVERLOOK Council President Goodhouse asked for a brief presentation on the contract award. Redevelopment Project Manager Farrelly said there are major urban renewal projects coming up and bringing on an owner's representative will help manage the scope,budget and timeline. He said the firm has managed many complex projects to completion such as Pioneer Courthouse Square. Councilor Newton moved to approve the Consent Agenda and Councilor Lueb seconded the motion. Mayor Snider conducted a vote and the measure passed unanimously. Yes No Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ 4. RECEIVE BRIEFING ON PACIFIC HIGHWAY COMPREHENSIVE PLAN SCOPING PROJECT Senior Transportation Planner Roth briefed Council on a collaborative, partnership-oriented approach to obtain funding for a comprehensive plan for the Pacific Highway 99W corridor from Tigard to Sherwood. The City of Tigard is working with Washington County, ODOT, King City, Sherwood and Tualatin to address the performance of this important corridor. The project provides an opportunity to convert a liability into a modern, multi-modal, safe road. Mr. Roth said the genesis of the scoping project was the omission of Pacific Highway as a Tier 1 project in the upcoming Metro-led T2020 Regional Transportation Funding measure. Pacific Highway sees approximately 48,000 daily trips, serves as a bus corridor and provides access to jobs, housing and commerce. Approximately 70,000 people live within one mile of Highway 99W and this will increase as the region grows. Despite this, analysis by Metro staff and T2020 Task Force Committees identified Highway 99W as a Tier 2 corridor, making it unlikely to be included for TIGARD CITY COUNCIL MEETING MINUTES — September 24, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 8 funding in the package referred to voters in November 2020. This omission raised the ire of local jurisdictions and a coalition was formed to question why this corridor was not deemed a Tier 1 project. Although it is unlikely to be funded through T2020, the coalition is funding a scoping project that enables the communities to have a meaningful discussion on the future of the highway and surrounding areas. The City of Tigard is taking a lead role in identifying the funding to support this study and CFM Strategic Communications has been engaged to help secure state funding during the 2020 legislative session. ODOT is supplying the resources and Tigard is helping develop a strategy to seek funding. Councilor Newton said the strategy is to cover the bases because it may not become a Tier 1 project. Councilor Lueb said she drives 99W to work in Portland and said there are many spots that are dangerous for cyclists. She said she was encouraged by the cities taking a proactive look forward. Mayor Snider said this topic started with elected officials when mayors and county elected officials discussed the tier rating and were not pleased. He noted that a lot of work has been done to get the coordinated study going 5. CONSIDER AMENDMENTS TO TIGARD TRANSPORTATION ADVISORY COMMITTEE BYLAWS Senior Transportation Planner Roth presented this agenda item regarding amendments to the TTAC bylaws reflecting changes to their charge, committee composition and minor housekeeping items. They recommend adding the Complete Streets Policy Implementation to the list of TTAC advisory activities. He said the TTAC played an integral role in developing the Complete Streets Policy and during that process it became apparent that the committee should include users of all forms of transportation. In that spirit,incorporating bike, pedestrian and transit advocates as TTAC members will ensure recommendations inclusive of all roadway users. He acknowledged TTAC members present in the audience. Councilor Newton said she supported the changes but advised keeping topics in the bylaws broad and recommended not putting the meeting time into bylaws, for example. Councilor Anderson moved to approve Resolution No 19-36. Council President Goodhouse seconded the motion. City Recorder Krager read the number and title of the resolution. Mayor Snider conducted a vote and the motion passed unanimously. Resolution No. 19-36 —A RESOLUTION OF THE CITY COUNCIL AMENDING THE BYLAWS OF THE TIGARD TRANSPORTATION AD VISOR YCOMMITTEE(TTAC) Yes No Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ TIGARD CITY COUNCIL MEETING MINUTES — September 24, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 8 6. RECEIVE UPDATE ON LOCAL OPTION LEVY PLANNING City Manager Wine introduced the local option levy project team: Assistant City Manager Nyland, Police Chief McAlpine, Central Services Director Robinson, and Communications Manager Wyatt. City Manager Wine said the team spent the summer soliciting outreach on what a levy package could look like and said she would present the Levy and Bond Task Force recommendations. There would also be an update on the status of facility planning and what is being considered for a future bond. Communications Manager Wyatt thanked the council for attending the Police Department Open House event. He recapped outreach efforts conducted during Phase I. The community was engaged at Concerts in the Park, Pop-up in the Park,Movies in the Park, Police Open House, Street Fair and Latino Festival. Staff and Council participated in a Tigard Chamber forum about the levy. The levy webpage and social media plan launched and a video was produced called Minutes Matter: Day in the Life of a Police Officer. Police Chief McAlpine reported on the Street Fair and Latino Fest and noted that people spent time at the City's booth holding conversations about the number of officers working on a shift which allowed staff to discuss services, or the lack thereof,provided currently. The Police Open House had a little over 400 attendees and this message was carried over,looking at the population growth of Tigard and the impacts and constraints police have providing service. They gave tours of the facility. She offered to engage with any interested group,no matter the size, because she has found that the education portion and conversations are invaluable. Communications Manager Wyatt said digital outreach included launching the levy webpage and a social media plan. On June 25 Council directed staff to do outreach on including Safe Routes to Schools in the levy. A survey was created on the engagement platform and a paper version in Spanish was completed for use at the Street Fair and Latino Festival. More than 215 community members completed the survey. 80 percent indicated they feel walking and biking are important in this community. 80 percent think the City should fund the neighborhood projects and 85 percent of survey respondents were likely to support a levy. Assistant City Manager Nyland is the staff liaison to the Levy and Bond Task Force which was originally convened in 2017 and recommissioned in 2019. Twelve of the original 17 members returned and Council appointed five new members in August. The group was going to meet three times and has met two times so far with a focus on discussing three questions: • Which specific services do voters most value and would be willing to pay for? • What information do voters need to better understand the finances, the services levels and the ask? • What communication tools and messages are most effective in delivering the information? TIGARD CITY COUNCIL MEETING MINUTES — September 24, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 8 Ms. Nyland said the task force gave a critique of the last levy and the valuable lessons learned. They received an update on the City's finances from Finance and Information Services Director LaFrance and did a calculation exercise. Steps the City has taken to increase efficiencies were discussed along with proposed levy packages being considered for the May 2020 election. She said many issues the task force grappled with are the very same issues Council is concerned about. Clarity and specifics in the ballot language are important to them. Since space for police is an issue, they had questions about where additional police officers would be housed. They discussed a facilities bond. The task force stressed that voters need to be reminded how they will benefit if they vote yes. The task force valued Safe Routes to Schools and sidewalk projects. They spent a significant amount of time talking to Police Chief McAlpine about the department needs. They looked at collateral material from other campaigns and discussed how Washington County is possibly moving forward with a public safety levy on the same election. The task force urges using the word local, to distinguish between the two levies. Their last meeting is October 16 and the group wants to hear about communication refinements in Phase II. Communications Manager Wyatt said an important item in Phase II (October to January 2020) is administering two community surveys. City Manager Wine said the City has contracted with DHM Research to test messages, ballot title language and tradeoffs, such as talking about ten officers or eight officers, plus two. The first survey will be released next week. The second survey will test specific ballot title language and is planned for early December. The goal is to provide information to Council on whether to go to the voters in the May election. Communications Manager Wyatt said staff is preparing another video focusing on community connections. There will be city-wide mailers about the levy proposal and a link to an online tax calculator. Central Services Director Robinson discussed facility needs and said sizing information has been identified. The Police Department will look at it to make sure all their activities are covered in the recommended space. Staff is looking for potential sites. A few proposed sites were not optimal. One question was whether the City can build up from the existing buildings and the findings indicate only two floors could be added and this would not be adequate. She said Council will receive an update in November that will include renderings and drawings. Council President Goodhouse expressed concerns about adding the Safe Routes to Schools funding to the levy. He noted that when elected to Council he proposed a sidewalk gap funding program but thinks what is happening with the current levy is that sidewalks and public safety are two different topics. Sidewalk needs were added at the last minute and the most important thing now is to add more officers. He acknowledged the need but felt it would break it into too many segments and it would be ridiculous to have a separate three-cent levy. Councilor Newton is concerned about how long it takes to explain things. If she goes directly to the benefits it doesn't take very long. When she is specific about a SRTS project in a neighborhood it makes more sense. She often hears, "Just have the Chief decide where the officers should go," indicating they have a lot of faith in Police Chief McAlpine. She said she gets asked about using other funding for police and suggested talking about how other funding would work. TIGARD CITY COUNCIL MEETING MINUTES — September 24, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 8 Mayor Snider asked about using community policing for traffic enforcement. Chief McAlpine said going to district policing means they could make traffic stops while in between calls. We will have to test this and see if that is the case. Mayor Snider said some people want traffic saturation at each school during mornings. He asked why we would not just add two more officers. Council President Goodhouse said the tickets written would offset the salaries. Councilor Lueb asked Chief McAlpine if this was the actuality. Chief McAlpine responded that they could, but that the philosophy of justifying officers by having quotas and attaching them to a revenue stream was problematic. Councilor Lueb said communication should be very specific. In person communication is very different than surveys. She noted that using the map and the car erasers was impactful at the Street Fair booth. She suggested everyone use the most effective channel. She added that it is important for students to be able to safely cross streets and we need more reliable ways for kids to bike and walk to school. A lot of the traffic in the morning is school related and she was in favor of keeping SRTS in the levy. Councilor Anderson said continue on with the task force. He said once people read the third paragraph and find out that SRTS is only 3 cents it is very popular. Youth Councilor Turley said SRTS is incredibly important. The student body depends on sidewalks to get to and from school and would benefit from SRTS improvements. Mayor Snider said while people may spend an extra $10-$15 because they would get nice sidewalks, just doing a few crosswalks and connections may not get the same support. Council President Goodhouse suggested having two levies, one for police and the 3-cent one for SRTS. There would be two separate campaigns. City Attorney Rihala noted that any future renewal would need to same language so if there is a combination, the same amount for SRTS will need to be put in a renewal. City Manager Wine asked for clarification about allowing voters to choose and said the City would do well to not compete with itself on the ballot. Mayor Snider said he leaned towards addressing bike and pedestrian safety by adding an officer towards that effort and not including the sidewalk portion. He suggested there was too much at risk to chance adding confusion and the sidewalk expenditures would create renewal problems in the future. Assistant City Manager Nyland said staff will work on the language and she will email to Council the conversation held by the levy bond task force. One member felt strongly that putting in SRTS would encourage some to vote for the levy rather than the other way around. City Manager Wine said there will be regular check-ins with Council and staff will return in mid- November with the survey results. Mayor Snider asked that the feedback be quantified. TIGARD CITY COUNCIL MEETING MINUTES — September 24, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 8 7. NON-AGENDA ITEMS 8. EXECUTIVE SESSION: (Held during the Study Session.) 9. ADJOURNMENT At 9:01 p.m. Council President Goodhouse moved for adjournment and Councilor Newton seconded the motion. Mayor Snider conducted a vote and the motion to adjourn passed unanimously. Yes No Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ l2 0 Carol A. Krager, City Recorde est: Ja n . Snider,Mayor Date TIGARD CITY COUNCIL MEETING MINUTES — September 24, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 8