01/08/2020 - Minutes City of Tigard
Tigard Public Library Board Minutes
MEETING DATE/TIME: Wednesday,January 8, 2020 7:00 p.m.
MEETING LOCATION: 13500 SW Hall Blvd., Conference Room, Second Floor
Since all members were in attendance,we were able to take a group photo.
1. CALL To ORDER:
Chair Harris called the meeting to order at 7:02 p.m.
2. RoLL CALL
Members Present: Christopher Allen,Mary Bogert,Joseph Callahan,Shirley Edwards,
Katie Harris, Kate Ristau,Suzanne Sikora
Alternates Present: Gail Stephens,Alicia Turner
Council Liaison: Heidi Lueb
Staff Present: Volunteer Coordinator Katie Nelson; Director of Library Services Halsted
Bernard; Confidential Executive Assistant Margaret L. Reh
3. APPROVE MINUTES
The minutes from the December 11, 2019 Board meeting were reviewed. No changes were requested.
Motion by Mary Bogert. Second by Suzanne Sikora to approve the December 11, 2019 minutes.
Allen—Aye Bogert—Aye Callahan—Aye
Edwards—Aye Harris—Aye Ristau—Aye
Sikora—Abstain
4. AGENDA ADDITIONS AND DELETIONS
No changes or additions were suggested.
5. VOLUNTEER RECOGNITION EVENT PLANNING
Volunteer Coordinator Katie Nelson visited with the Board to get input on how they would like to see
volunteers get recognized. Katie asked what the Board members,who have attended a past TPL
Volunteer Recognition event,liked about it; and what they wished we would do differently. Also, as a
Board member, how do they think our volunteers should be honored and celebrated. Katie was also
seeking input from experiences the members have had at other volunteer recognition events and what
about that event, did they enjoy. Board members shared various ideas and experiences. Katie thanked
the Board for their time and input. National Volunteer Week (April 19-25) coincides with our
Volunteer Recognition event this year.
6. LIBRARY OPERATIONS
The December 2019 Statistical Report was distributed to the Board. Director Bernard presented the
Director's Report.The library organizational chart was shared with the Board. In 2011 Stephen Hughes
was hired as a Library Assistant, then promoted to Senior Library Assistant. As of December 22,2019,
Tigard Public Library Board MINUTES — Wednesday,January 8, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 1 of2
Stephen is now our new Circulation Supervisor. We are nearly fully staffed; the only vacant position is
open because of this promotion from within. Director Bernard informed the Board of other
organizational changes that occurred during the past month. Other updates were provided that included
travel and continuing education;programming and outreach;and news and marketing. One item of note
was how successful our Mitten Tree was this past December. Patrons and residents donated over 1,000
warming items,which is 41%more than our next highest number collected.
7. DISCUSSION POLICY REVIEW
The Board reviewed and discussed the Unattended-Vulnerable Child policy. This policy was last
reviewed on June 13, 2018.
Motion by Suzanne Sikora. Second by Chris Allen to re-adopt the Unattended-Vulnerable Child policy
as it is currently written. Motion was approved unanimously.
The Board reviewed and discussed the Posting and Distribution of Materials policy.This policy was last
reviewed on November 14, 2018.
Motion by Shirley Edwards. Second by Mary Bogert to re-adopt the Posting and Distribution of
Materials policy as it is currently written. Motion was approved unanimously.
8. ALA POLICY REVIEW
The ALA—Economic Barriers to Information Access policy was last reviewed by the Library Board
on March 13, 2019.
The ALA Council amended the document at their June 25, 2019 meeting. The Library Board received
a red-lined copy with the revisions made by the ALA Council.
Motion by Mary Bogert. Second by Shirley Edwards to endorse and reaffirm the ALA—Economic
Barriers to Information Access policy. Motion was approved unanimously. This revised statement will
become a part of the Board's endorsed ALA policies.
9. OTHER BUSINESS
Chair Harris asked if anyone had any library trends to discuss. A brief discussion took place regarding
the trend of many libraries doing away with fines.This led into the subject of upcoming levies citywide
and countywide.
Chris Allen expressed his appreciation for the new car charging stations which were installed in the
library parking lot.
Chair Harris asked the Board for input regarding changing the starting time for the Board meeting.
With the change in hours the library now closes at 8:00 p.m. on Wednesday. The consensus of the
Board was to change the start time of the Library Board meetings to 6:30 p.m. instead of 7:00 p.m.
This will be in effect at the February 12,2020 meeting.
10. ADJOURNMENT
Chair Harris adjourned the meeting at 7:51 p.m. The next meeting of the Tigard Library Board is
scheduled for Wednesday,February 12, 2020 at 6:30 p.m. in the Library Conference Room.
Tigard Public Library Board MINUTES — Wednesday,January 8, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 2 of2