RINU Dba Reitmeier ~ C200063
CITY OF TIGARD - CONTRACT SUMMARY & ROUTING FORM
Contract Overview
Contract/Amendment Number: C200063a3
Contract Start Date: 01/13/2020 Contract End Date: 06/30/2025
Contract Title: Mechanical/HVAC Preventative Maintenance & Inspection Services
Contractor Name: RINU dba Reitmeier
Contract Manager: Justin James
Department: Facilities
Contract Costs
Original Contract Amount: $170,000.00
Total All Previous Amendments: $84,000.00 ($34,000 & $52,000 annually Maint & Repairs)
Total of this Amendment: n/a
Total Contract Amount: $430,000.00
Procurement Authority
Contract Type: General Services
Procurement Type: Formal RFP >$150K
Solicitation Number:
LCRB Date: 01/07/2020
Account String: Fund-Division-Account Work Order – Activity Type Amount
FY
Contracts & Purchasing Approval
Purchasing Signature:
Comments: Extend end date
DocuSign Routing
Route for Signature Name Email Address
Contractor Jeff Jensen Jeff.j@reitmeiernw.com
City of Tigard Steve Rymer stever@tigard-or.gov
Final Distribution
Contractor Jeff Jensen Jeff.j@reitmeiernw.com
Project Manager Justin James Justinj@tigard-or.gov
Project Manager
Buyer Toni Riccardi tonir@tigard-or.gov
CITY OF TIGARD, OREGON
AMENDMENT TO CONTRACT NUMBER 0200063
FOR
MECHANICAL/HVAC PREVENTATIVE MAINTENANCE&INSPECTION SERVICES
AMENDMENT #2
The Agreement between the City of Tigard,a municipal corporation of the State of Oregon,hereinafter called
City, and RINU dba Reitmeier, hereinafter referred to as Contractor,is hereby amended as follows:
1. EFFECTIVE DATE AND DURATION
The term of this contract is extended until June 30, 2023.
2. Except as expressly provided in this contract amendment, all other terms remain unchanged.
IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized
undersigned officer and Contractor has executed this Amendment upon signature and date listed below.
CITY OF TIGARD RIND DBA REITMEIER
Signature Signature
Printed Name Printed Name
Date Date
Rev. 8/21
City of Tigard
CONTRACT CHANGE ORDER 13125 SW Hall Blvd.
■ ~ AMENDMENT SUMMARY Tigard, Oregon 97223
Phone- (503) 639-4171
FIELD CHANGE ORDER FORM Fax- (503) 684-7297
www.tigard-or.gov
Project Title: Mechanical/HVAC Preventative Project Manager:Justin James
Maintenance and Inspection Services
Contractor: RINU dba Reitmeier Original Contract#: C200063
Effective Dates: 01/01/2020-12/31/2020 Chane Order/Amendment Amount: 260,000
Accounting String: Amendment Percentage Running Total: %
AMENDMENT DETAILS
Added cost of repairs that was missed in original approval and writing of contract.
Approved by LCRB 10/12/2020.
CHANGE ORDER DETAILS UNIT QTY UNIT$ TOTAL$
REASONING FOR CHANGE ORDER/AMENDMENT
BUDGET IMPACT AND REQUIRED ACTIONS
Budgeted in Facilities.
REQUESTING PROJECT MANAGER APPROVING CITY STAFF
Signature Signature
Date Date
Contractor is hereby authorized by the City of Tigard to perform CONTRACTOR
the additional work described below in accordance with the terms
and conditions detailed in the original contract along with all
applicable rules,regulations,and laws that may be in effect for the Signature
work. The unit pricing in the original contract shall apply to all
additional work. A copy of this form, once completed, is to be
forwarded to the Purchasing Office to ensure all changes to the
encumbrances are met. Remember— the cumulative total of
Amendments cannot exceed theproject's FY budget. Date
CITY OF TIGARD,OREGON
AMENDMENT TO CONTRACT
MECHANICAL/HVAC PREVENTATIVE MAINTENANCE AND INSPECTION SERVICES
AMENDMENT #1
The Agreement between the City of Tigard,a municipal corporation of the State of Oregon,hereinafter called
City, and RINU dba Reitmeier, hereinafter referred to as Contractor, entered into on the 13`h day of January,
2020,is hereby amended as follows:
3. COMPENSATION
The City agrees to pay Contractor in accordance with the fee schedule outlined in Exhibit B. The
total amount paid to the Contractor by the City may not exceed Thirty Four Thousand and No/100
Dollars ($34,000.00) annually for maintenance with a potential life of contract of One Hundred
Seventy Thousand and No/100 Dollars ($170,000.00) for maintenance services. Repair services are
not to exceed Fifty Two Thousand and No/100 Dollars ($52,000.00) annually with a potential life of
Two Hundred Sixty Thousand and No/100 (5260,000.00) for repair sernrices. Contract for
Maintenance and Repair services will not exceed Four Hundred Thirty Thousand and No/100 Dollars
($430,000.00). Payments made to Contractor.will be based upon the following applicable terms: As
listed in the regular contract
SCOPE OF SERVICES—ADDITIONAL
S. REPAIRS
Any repairs needing to be made must be approved by project manager. Any single repair: or
replacement of equipment over Fifty Thousand and No/100 Dollars ($50,000.00) will be handled
through a separate contract to address the specific equipment and repair needs.
IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized
undersigned officer and Contractor has executed this Amendment upon signature and date listed below.
CITY OF TIGARD RiNU DBA jtrskTMEIER
SigtrAur
J�.n-'r,
Printed Name Printed Name
10 - ZO
Date Date
CITY OF TIGARD OREGON-CONTRACT SUMMARY FORM
THIS FORMMUSTACCOMPANYEVERY CONTRACT 00��
Contract Title: Mechancial/HVAC Preventative Maintenance&Ins}2ection Services Number:
Contractor: RINU dba Reitmeier Contract Total: $170 000 me
Contract Overview: Provide services related to HVAC re air and maintenance as detailed in Exhibit A-
scWe of services
Initial Risk Level: ❑ Extreme ❑ High ❑ Moderate ❑Low
Risk Reduction Steps:
Risk Comments:
Risk Signature:
Contract Manager:Justin.james Ext: 2589 Department: Facilities
Type: ❑ Personal Svc ❑ Professional Svc ❑ Public Imp ® General Svc ❑ Coop Purchase
❑ Other: Start Date: End Date:
Quotes/Bids/Proposal: FIRM AMOUNT/SCORE
Harvey&Price
Reitmeier 33-929
Account String: Fund-Division-Account Work Order—Activi, Tie Amount
FY 19-20 650.6400.54001 S34,00
FY 20-21 650.6400.54001 $34,000
FY 22-23 650.6400.54001 $34,000
FY 24-25 650.6400.54001 _ $34,000
FY 26-27 650.6400.54001 $34,000
Approvals - LCRB Date:
Department Comments:
Department Signature:
Purchasing Comments:
Purchasing Signature:
City Manager Comments:
City Manager Signature: r
After securing all required approvals, forward original copy to the Contracting and Purchasing office along with a
completed Contract Checklist.
City ofTigard
r FINANCE AND INFORMATION SERVICES
Request for Proposal (RFP)
MECHANICAL/HVAC PREVENTATIVE MAINTENANCE AND
INSPECTION SERVICES
Proposals Due: November 14 2019 -2:00 p.m. local time
Submit Proposals To: City of Tigard—Contracts &Purchasing Office
Attn: Jamie Greenberg,Purchasing Specialist
13125 SW Hall Blvd.
Tigard, Oregon 97223
Direct Questions To: Jamie Greenberg
Phone: (503) 718-2492
Email: jamiektigard-or.gov
City of Tigard 113125 SW Hall Blvd.,Tigard, OR 97223 1 (503) 639-41711 www.tigard-or.gov
PUBLIC NOTICE
REQUEST FOR PROPOSAL
Mechanical/HVAC Preventative Maintenance and Inspection Services
The City of Tigard is seeking sealed proposals from qualified firms to provide preventative HVAC
maintenance and inspection services for the City's various facilities. Proposals will be received until 2:00 p.m.
local time,Thursday,November 14 2019,at Tigard City Hall's Utility Billing Counter at 13125 SW Hall Blvd.,
Tigard, Oregon 97223.
No proposal will be considered unless fully completed in a manner provided in the RFP packet. Facsimile and
electronic (email) proposals will not be accepted not will any proposal be accepted after the stated due date and
time. Any proposal received after the closing time will be returned to the submitting firm unopened after a
contract has been awarded for the required services.
RFP packets may be downloaded from www.jigard-or.gov/bids or obtained in person at Tigard City Hall's
Utility Billing Counter located at 13125 SW Hall Blvd.,Tigard,Oregon 97223.
Proposers are required to certify non-discrimination in employment practices, and identify resident status as
defined in ORS 279A.120. Pre-qualification of proposers is not required. All proposers are required to
comply with the provisions of Oregon Revised Statutes and Local Contract Review Board (LCRB) Policy.
The City may reject any proposal not in compliance with all prescribed public bidding procedures and
requirements and may reject for good cause any or all proposals upon a finding of the City if it is in the public
interest to do so.
PUBLISHED: Daily journal of Commerce
DATE: Wednesday, October 23,2019
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TABLE OF CONTENTS
TITLE PAGE
TitlePage,.......................................................................................................1
Public Notice 2
Table of Contents 3
SECTIONS
Section 1 Introduction.. 4
Section 2 Proposer's Special Instructions----------------------------------------------------------------------4
Section3 Background--------------------------------------------------------------------------------------------------- 7
Section 4 Scope and Schedule of Work.........................................................................7
Section 5 Proposal Content and Format.....................................................................11
Section 6 Proposal Evaluation Procedures_______ _________ _________ _________ _________ _______________13
Section 7 Proposal Certification------------------------ _________ ________ ________ ________ 15
---------------
Section8 Signature Page...............................................................................................
ATTACHMENTS
Attachment A Acknowledgement of Addendum----------------------------------------------------------------17
Attachment B Statement of Proposal----------------------------------------------------------------------------------
Attachment C City of Tigard Agreement for Services---------------------------------------------------------19
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SECTION 1
INTRODUCTION
The City of Tigard is seeking sealed proposals from qualified firms to provide preventative HVAC
maintenance and inspection services for the City's various facilities. Proposals will be received until 2:00 p.m.
local time,Thursday,November 14,2019,at Tigard City Hall's Utility Billing Counter at 13125 SW Hall Blvd.,
Tigard, Oregon 97223.
No proposal will be considered unless fully completed in a manner provided in the RFP packet. Facsimile and
electronic (email) proposals will not be accepted nor will any proposal be accepted after the stated due date and
time. Any proposal received after the closing time will be returned to the submitting firm unopened after a
contract has been awarded for the required services.
Proposers are required to certify non-discrimination in employment practices, and identify resident status as
defined in ORS 279A.120. Pre-qualification of proposers is not required. All proposers are required to
comply with the provisions of Oregon Revised Statutes and Local Contract Review Board (LCRB) Policy.
The City may reject any proposal not in compliance with all prescribed public bidding procedures and
requirements and may reject for good cause any or all proposals upon a finding of the City if it is in the public
interest to do so.
SECTION 2
PROPOSER'S SPECIAL INSTRUCTIONS
A. PROPOSED TIMELINES
Wednesday, October 23,2019 Advertisement and Release of Proposals
Thursda November 14 2019—2:00 12.m, Deadline for Submission of Proposals
Tuesday.December 17.2019 Award of Contract by LCRB
Thursday, anua , 2 2020 Commencement of Services
NOTE: The City reserves the right to modify this schedule at the City's discretion
B. GENERAL
By submitting a proposal, the Proposer certifies that the Proposal has been arrived at independently
and has been submitted without any collusion designed to limit competition.
C. PROPOSAL SUBMITTAL
The Proposal and all amendments must be signed and submitted no later than 2:00 p.m., Thursday,
November 14, 2019, to the address below. Each proposal must be submitted in a sealed envelope
and designated with proposal title. To assure that your proposal receives priority treatment, please
mark as follows.
RFP—Mechanical HVAC Preventative Maintenance and Inspection Services
City of Tigard—Utility Billing Counter
Attn: Jamie Greenberg,Purchasing Specialist
13125 SW Hall Blvd.
Tigard, Oregon 97223
Proposer shall put their name and address on the outside of the envelope. It is the Proposer's
responsibility to ensure that proposals are received prior to the stated closing time. The City shall not be
responsible for the proper identification and handling of any proposals submitted incorrectly. Late
proposals, late modification or late withdrawals shall not be considered accepted after the stated bid
RFP—Mechanical/HVAC Preventative Maintenance and Inspection Services Page 4
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opening date and time and shall be returned unopened. Facsimile and electronic (email) proposals will
not be accepted.
D. PROTEST OF SCOPE OF WORK OR TERMS
A Proposer who believes any details in the scope of work or terms detailed in the proposal packet and
sample contract are unnecessarily restrictive or limit competition may submit a protest in writing, to
the Purchasing Office. A protest may be submitted via facsimile. Any such protest shall include the
reasons for the protest and shall detail any proposed changes to the scope of work or terms. The
Purchasing Office shall respond to any protest and,if necessary, shall issue any appropriate revisions,
substitutions, or clarification via addenda to all interested Proposers.
To be considered, protests must be received at least five (5) days before the proposal closing date.
The City shall not consider any protest against award due to the content of proposal scope of work
or contract terms submitted after the established protest deadline. All protests should be directed to
the attention of Jamie Greenberg,Purchasing Specialist, and be marked as follows:
RFP Specification/Term Protest
City of Tigard—Contracts and Purchasing Office
Atm: Jamie Greenberg,Purchasing Specialist
13125 SW Hall Blvd.
Tigard,Oregon 97223
If a protest is received in accordance with section above, the proposal opening date may be extended if
necessary to allow consideration of the protest and issuance of any necessary addenda to the proposal
documents.
E. PROPOSAL SUBMISSION AND SIGNING
All requested forms and attachments (Signature Page,Acknowledgment Addendum, Statement of
Proposal, etc.) must be submitted with the Proposal and in the required format. The submission
and signing of a proposal shall indicate the intention of the firm to adhere to the provisions
described in this RFP.
F. COST OF PREPARING A PROPOSAL
The RFP does not commit the City to paying any costs incurred by Proposer in the submission or
presentation of a proposal, or in making the necessary studies for the preparation thereof.
G. INTERPRETATIONS AND ADDENDA
All questions regarding this project proposal shall be directed to Jamie Greenberg, Purchasing
Specialist. If necessary,interpretations or clarifications in response to such questions will be made by
issuance of an "Addendum" to all prospective Proposers within a reasonable time prior to proposal
closing, but in no case less than 72 hours before the proposal closing. If an addendum is necessary
after that time, the City,at its discretion, can extend the closing date.
Any Addendum issued, as a result of any change in the RFP, must be acknowledged by submitting the
"Acknowledgment of Addendum"with proposal. Only questions answered by formal written addenda
will be binding. Oral and other interpretations or clarifications will be without legal effect.
H. BUSINESS LICENSE FEDERAL TAX ID RE UIRED
The City of Tigard Business License is required. Chapter 5.4 of the Tigard Municipal Code states any
business doing business in the City of Tigard shall pay a City of Tigard Business License. Successful
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Contract will be required to present a copy of their City of Tigard Business License at the time of
contract execution. Successful Contractor shall also complete a W-9 form for the City at the time of
contract execution.
I. CITY'S PROJECT MANAGER
The City's Project Manager for this work will be Justin James, Facilities Supervisor, who can be
reached by phone at (503) 718-2589 or by email at j_ustinj&tigard-or.gov.
J. PROPOSAL VALIDITY PERIOD
Each proposal shall be irrevocable for a period of One Hundred Twenty(120)days from the Proposal
Opening Date.
K. FORM OF CONTRACT
A copy of the City's standard general services agreement,which the City expects the successful firm
or individual to execute,is included as "Attachment C". The contract will incorporate the terms and
conditions from this RFP document and the successful proposer's response documents. Firms taking
exception to any of the contract terms shall submit a protest or request for change in accordance with
Section 2.1) "Protest of Scope of Work or Terms" or their exceptions will be deemed immaterial and
waived.
L. TERM OF CONTRACT
The term of the contract will be a period of one (1) year with the mutual option to renew for up to
five (5) additional one-year periods. The total term of the contract cannot exceed five (5) years.
M. TERMINATION
The contract may be terminated by mutual consent of both parties or by the City at its discretion with
a 30 days' written notice. If the agreement is so terminated, Contractor shall be paid in accordance
with the terms of the agreement.
N. INTERGOVERNMENTAL COOPERATIVE PURCHASING
The bidder submitting this proposal agrees to extend identical prices and services under the same
terms and conditions to all public agencies in the region. Quantities stated in this solicitation reflect
the City of Tigard usage only.
Each participating agency shall execute its own contract with the lowest responsible/responsive bidder
for its requirements. Any bidder(s), by written notification included with their bid, may decline to
extend the prices and terms of this solicitation to any and/or all other public agencies.
O. NON-COLLUSION
Proposer certifies that this proposal had been arrived at independently and has been submitted without
collusion designed to limit independent bidding or competition.
P. PUBLIC RECORD
All bid material submitted by bidder shall become the property of the City and is public record unless
otherwise specified. A bid that contains any information that is considered trade secret under ORS
192.501(2) should be segregated and clearly identified as such. This information will be kept
confidential and shall not be disclosed except in accordance with the Oregon Public Records Law,
ORS 192. The above restrictions may not include cost or price information,which must be open to
the public.
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SECTION 3
BACKGROUND
The City of Tigard was incorporated in 1961 and today is a clean,livable,and affordable community. Tigard
is located in southeast Washington County, 15 minutes from downtown Portland. Tigard's population
estimate for 2019 is 54,700 residents. As a community,Tigard strives to blend the amenities of a modern city
with the friendliness and community spirit of a small town.
SECTION 4
SCOPE AND SCHEDULE OF WORK
The City requires the services of a Mechanical/HVAC Contractor to provide labor, material and equipment to
perform preventative maintenance and inspection as well as repair services of HVAC heating/air conditioning
systems at various City facilities. Contractor must employ Carrier certified trained personnel proficient on CCN
i-Vu control systems. Contractor must have in house support for the CCN i-Vu BACnet system. Contractor
must have expertise to access programs and make necessary programming adjustments and perform diagnostic
repairs. Typical maintenance work shall include,but not limited to the following.
A. GENERAL
1. Contractor must have, as a minimum,three (3) technicians that can be assigned to City buildings
that have successfully passed a CJIS background investigation.
2. Contractor shall provide the City with a detailed, written report for each service and emergency
visit.
3. Service visits shall include the following:
a. Pre-winter startup of HVAC system (furnaces, heat pumps and heaters) shall be done to
coincide with triannual (3x per year) tune up, belts/filter servicing in September/October.
b. Pre-summer startup of HVAC system (A/C and heat pumps) shall be done to coincide with
the April/May triannual tune up and belts/filters services.
c. Operational visit of HVAC system shall be as needed.
d. Triannual tune up and belts/filters servicing to be done in April/May, September/October,
and Jan/Feb. Triannual tune up shall include the inspection and cleaning of any condensation
drain, brushing of coils, oiling of motor as needed, checking refrigerant pressures, checking
performance of heating and cooling cycles,checking of electrical connections and belts,taking
voltage and amperage reading. Belts/filters servicing shall include replacement of defective
belts and disposable filters with new belts and new pleated air filters (Mery 8 minrating).
e. Annual washing of all HVAC units (coils, etc.) shall be done during the scheduled April/May
quarterly tune up and belts/filter servicing. Only non-toxic environmentally safe and HVAC
manufacturer approved solvents or solution shall be used for washing.
f. Annual replacement of bag filters for the HVAC units at the Library shall be done during the
April/May triannual tune up and servicing.
g. Fanno Creek and Cache Home: filter to be changed out (1) one time a year.
h. Controls: Maintenance per requirement for specified building as needed.
i. Library: service and PM for 2 - 1,000,000 BTU condensate boilers to include:
i. Annual check for leaks: water, air flue, condensate. Clean condensate trap,inspect igniter
and flame sensor rods, and flame signal.
ii. Bi-annual (every 6 months) - test low water cut-off and reset, inspect vent and air pipe,
inspect relief valve and condensate drain system.
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4. Contractor shall monitor the overall performance of all system equipment and provide the
Contract Administrator with written recommendations for any enhancements or changes
necessary.
5. Contractor shall obtain and maintain in current status all applicable permits and licenses for
inspections, tests and other services required for completion of work.
6. If during the course of work the contractor experiences a conflict with the plans/scope of work
the contractor is to notify the project manager before proceeding with said work.
7. Contractor will keep the premises free from debris and accumulation of waste and will remove
construction smears and stains from finished surfaces. Contractor will remove all surplus
materials and tools from site at completion of job.
8. Contractor shall keep the premises free from debris and accumulation of waste and shall remove
construction smears and stains from finished surfaces. Contractor shall remove all surplus
materials and tools from site at completion of job.
B. SERVICE COVERAGE
Buildings to be covered under this contract include the following:
1. Tigard City Hall Complex: 13125 SW Hall Blvd,Tigard, Oregon 97223
• Main City Hall
Permit Center
• Police Department
• Modular#2 (Police Department)
2. Niche Information Technology) Building. 8720 SW Burnham St,Tigard OR 97223
3. Tigard Public Works Building Complex: 8777 SW Burnham St,Tigard OR 97223
• Public Works office
• Public Works Shop Area
4. Tigard Senior Center: 8815 SW O'Mara,Tigard OR 97223
5. Canterbury Storage Building: 10490 SW Canterbury Ln,Tigard OR 97223
6. Sunrise Lane House: 15160 SW Sunrise Ln,Tigard OR 97223
7. T' and Public Libra : 13500 SW Hall Blvd,Tigard OR 97223
8. Fanno Creek House: 13335 SW Hall Blvd,Tigard OR 97223
9. Dirksen Modular: 11130 SW Tigard St,Tigard OR 97223
10. Bonita Pump Station: 14344 SW Milton Ct Tigard OR 97224
**The cityreserves the right to add or delete service locations during the term of this contract.
C. BILLING INFORMATION
Each invoice is to include adequate detail identifying each service call. At a minimum the detail needs
to include the following; date of service call, copy of the Work Order (when applicable), service
location, copies of all invoices for materials and rental equipment furnished. Service Category
(Standard, Premium, etc.), the job classifications of the employees performing the work, applicable
hourly rate, arrival time, time on-site, time service call was completed, total time on-site and total
charges for service call.
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D. MATERIAL SAFETY DATA SHEETS
Contractor will not use any materials, products, or chemicals which may be hazardous to an
employee's health, unless a Material Safety Data Sheet (MSDA) is submitted to City and approved
prior to use of product.
E. IDENTIFICATION
Contractor employees need to be easily identifiable while providing service during this contract. This
identification is to be clearly visible and include the company name and the name of the employee.
F. DISPATCHING
Contractor is to provide a single point of contact to City for the placement of phone or email requests
to the contractor. The dispatch service is to be available from 7:00 am to 6:00 pm (local time). The
Contractor needs to be available for after-hours dispatching and provide phone numbers for this
purpose to the City Project Manager. Normal maintenance dispatcher will contact the Project
Manager 24 hours prior to arriving on site to let the City know a technician will be coming.
G. WORK ORDERS
The Project Manager or the designated representative will place all requests for services directory to
the Contractor by written Work Order or by phone call. The Project Manager reserves the right to
request from the contractor a written cost estimate before authorizing work. Contractor is to respond
with a cost estimate within 24 hours,excluding weekend and holiday,if the job/cost estimate is more
complicated or required site verification or visit,the response time will be adjusted accordingly,up to
48 hours excluding weekends and holidays. Failure of the Contractor to respond as required will
constitute non-performance and the city may take steps to secure compliance as stated in the contract.
H. RESPONSE TIME
Levels of service have been separated into four categories,which are defined below as Standard Service,
Standard After-Hour Service,Premium Service and Emergency After-Hour Service. These rates need to
be all inclusive,no additional charges, fees, truck, or trip charges will be added aside from labor or parts
for the needed service.Start time for call shall not exceed more than 30 minutes of off-site or travel time.
These Service Categories can be differentiated by the"Response Time"or the amount of"time allowed"
between the"authorized to proceed" from the Project Manager requesting service and the arrival of the
Contractor at the work site.
At the time of"authorized to proceed"is initiated,the Contractor will be notified of the service category
in which the particular Work Order will fall,and the Contractor will be required to respond to the request
within the response time stated for that category and begin work within a reasonable amount of time
based on the urgency of the request
All maintenance services are to be completed within a reasonable and expedient manner,based on
the severity of the request.
I. RESPONSE PROCESS
After initial contact and after "authorization to proceed"is given by the Contract Administrator, the
Contractor shall respond accordingly and adhere to response time(s) shown below for each service
category.
a. The Contractor shall provide all necessary transportation to and from work sites.
Transportation shall be fully insured by the Contractor.
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b. The City will be charged according to the "Service Category" requested and as listed in the
Bid Form.
c. Only upon request and authorization by the Contractor Administrator or designee shall the
Contractor perform work after hours.
d. Contractor will notify the Contract Administrator or Designated Representative upon
completion of work. Notification shall be within thirty-six (36) hours of completion of
assigned task.
e. Failure to comply with response times shall be considered as non-compliance.Repeated failure
to comply may result in contract termination. (See Item"S" for written notice wording.)
J. SERVICE CATEGORY PERFORMANCE PERIOD AND RESPONSE TIME TABLE
SERVICE PERFORMANCE *RESPONSE
CATEGORY PERIOD TIME
1. Standard Service Regular Business Hours Only 24—Hours (Excluding
(M —F, lam—6 m)) weekends &holidays)
2. Standard After Hour After Regular Business Hours, 12—24 Hours (including
Service weekends and holidays weekends &holidays)
3. Premium Service Regular Business Hours Only 1 —4 Hours (excluding
—F, 7am—6 m) weekends &holidays)
4. Emergency After Hour After Regular Business Hours, 1 —2 Hours
Service weekends and holidays
K. MATERIALS PROVIDED BY CITY
The city will have the option to supply materials to be used on the job if it is in the best interest of
the city to do so. The city will be responsible for all warranty issues on all parts and supplies
provided by the city.
L. MATERIALS PROVIDED BY COUNTRACTOR
All materials to be used will be new.
M. WARRANTY& GUARANTEES
Unless otherwise specified herein, all goods will be guaranteed and warranted for a period of twelve
(12) months from the date of installation,including parts and labor except damage caused by misuse,
vandalism or natural disaster.
N. COST OF MATERIALS PROVIDED BY CONTRACT
The Contractor will supply all materials at a percentage set by the contractor;however the
percentage may not exceed fifteen (15) percent of Contractor's invoiced cost.
O. EQUIPMENT
Contractor will furnish all equipment to provide full service HVAC maintenance under the scope of
this contract. If work to be performed requires special equipment,which is outside the scope of
services described herein,the Contractor with prior approval of the Project Manager or delegated
representative may bill for rental equipment or use of their own special equipment at cost,with no
additional charges to the City without prior approval.
P. CITY-OWNED EQUIPMENT
The contractor will not use city owned equipment, tools, etc.in the performance of work under this
agreement.
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Q. CONTRACTOR'S PERFORMANCE
Contractor will perform all services required within these specifications. All services will be performed
in the highest professional manner and in accordance with all applicable current industry standards,
regulations,codes and statutes. Unless the means or methods of performing a task are specified elsewhere
in the contract,Contractor will employ methods that are accepted and used by the industry.
Contractor must employ Carrier certified trained personnel proficient on CCN i-Vu control systems.
Contractor must have in house support for the CCN i-Vu BACnet system. Contractor must have
expertise to access programs and make necessary programming adjustments and perform diagnostic
repairs. Contractor must employ at least two (2) Class 3 certified boiler technicians.
All work will comply with applicable Oregon Statutes and the Electrical Safety Law and any other local,
state,federal and industry regulations or standards applicable to the type of work being performed under
the scope of the contract.
City reserves the right to have any Contractor employee removed if the employee fails to perform within
the requirements of this contract. The Contractor shall replace the excluded employee at the earliest
possible date following the removal.
Once an employee is removed for failure to perform, that employee will not be used to service this
contract at any time during the term of the contract without written permission of the Project
Manager or their Designated Representative.
R. JOB CLASSIFICATIONS
The classifications required for the performance of the work on this contract and used in proposal
evaluation will be journeyman (Technician)
SECTION 5
PROPOSAL CONTENT AND FORMAT
A. FORMAT
To provide a degree of consistency in review of the written proposals, firms are requested to prepare
their proposals in the standard format specified below.
1. Title Paye
Proposer should identify the RFP Title,name and title of contact person, address, telephone
number, fax number, email address and date of submission.
2. Transmittal Letter
The transmittal letter should be not more than two (2) pages long and should include as a
minimum the following:
a. A brief statement of the Proposer's understanding of the project and services to be
performed;
b. A positive commitment to perform the services within the time period specified, starting
and completing the project within the deadlines stated in this RFP; and the names of
persons authorized to represent the Proposer, their title, address and telephone number
(if different from the individual who signs the transmittal letter.)
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3. Table of Contents
The table of contents should include a clear and complete identification by section and page
number of the materials submitted.
4. Firm and Team Quatifications
a. Background of the firm. This should include a brief history of the firm and types of
services the firm is qualified to perform.
b. Qualifications of the firm in performing this type of work. This should include examples
of related experience and references for similar studies and projects.
e. Proposers must identify the anticipated members of their firm that will be assigned to meet
the City's needs. Proposers should identify individuals and subcontractors who will
provide the services, their experience, and their individual qualifications. Pertinent
resumes of assigned personnel should be included.
5. Project Understandijig and Approach
Proposers should provide the City with information regarding their understanding of the City's
needs with regards to the Scope and Schedule of Work. Proposers should demonstrate a
general understanding of the needs of a municipality in the State of Oregon from a
HVAC/Mechanical maintenance company. As part of their service understanding
documentation,Proposer's should address their availability to meet the City's needs.
6. Cost Structure
The proposed fee structure should include the complete breakout for the Contractor's costs
to provide all of the services under the subsequent contract.
SERVICE PERFORMANCE *RESPONSE
CATEGORY PERIOD TIME
1. Standard Service Regular Business Hours Only 24—Hours (Excluding
1 —F,lam—6 m) weekends &holidays)
2. Standard After Hour After Regular Business Hours, 12—24 Hours (including
Service weekends and holidays weekends &holidays
3. Premium Service Regular Business Hours Only 1 —4 Hours (excluding
—F, 7am—6 m) weekends &holidays
4. Emergency After Hour After Regular Business Hours, 1 —2 Hours
Service weekends and holidays
B. ADDITIONAL SERVICES
Provide a brief description of any other services that your firm could provide the City and an
approximation of the hourly charge for each service of this type. Such services would be contracted
for on an "as needed"basis, to be provided and billed for separately.
C. ADDITIONAL INFORMATION
Please provide any other information you feel would help the Selection Committee evaluate your
firm for this project.
D. REFERENCES
Contractor must demonstrate successful past performance of the firm's ability to provide services as
set forth in this specification. Contractors must detail three (3) references to document experience.
References must be detailed in Attachment B "Statement of Proposal"
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E. DISPUTES
Should any doubt or difference of opinion arise between the City and a Proposer as to the items to be
furnished hereunder or the interpretation of the provisions of this RFP, the decision of the City shall
be final and binding upon all parties.
F. CITY PERSONNEL
No Officer,agent, consultant or employee of the City shall be permitted any interest in the contract.
SECTION 6
PROPOSAL EVALUATION PROCEDURES
A. SELECTION AND EVALUATION PROCESS
A Selection Committee assembled by the City will review the written proposals. Proposals will be
evaluated to determine which ones best meet the needs of the City. After meeting the mandatory
requirements, the proposals will be evaluated on both their technical and fee aspects. The Selection
Committee will select the Proposer which best meets the City's needs based upon its evaluation of a
firm's proposal. Proposals will be evaluated in accordance with the following:
1. Completed Proposal submitted on time Pass Fail
2. An original i2lus one electronic coa on portable USB drive Pass Fail
3. Transmittal letter Pass Fail
4. Firm and team qualifications 40 Points
5. Project understanding and approach 30 Points
6. Cost structure 30 Points
TOTAL EVALUATION POINTS 100 POINTS
B. PRESENTATION/INTERVIEW
At the option of the City, the top scoring proposers (based on the criteria points) may be asked to
make a presentation of their proposal. This will provide an opportunity to clarify or elaborate on the
proposal, but will not, in any way provide an opportunity to change any fee amount originally
proposed. The City's Project Manager will schedule the time and location of these presentations and
notify the selected firms. If the City elects to conduct a presentation/interview process, 25 criteria
points will be assigned to the process and will be added to the participating Proposers'total points.
C. INVESTIGATION OF REFERENCES
The City reserves the right to investigate references and the past performance of any Proposer with
respect to its successful performance of similar projects, compliance with specifications and contractual
obligations,its completion or delivery of a project on schedule and its lawful payment of employees and
workers.
D. CLARIFICATION OF PROPOSALS
The City reserves the right to obtain clarification of any point in regard to a proposal or to obtain
additional information necessary to properly evaluate or particular proposal. Failure of a Proposer to
respond to such a request for additional information or clarification could result in rejection of their
proposal.
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E. RESERVATION IN EVALUATION
The Selection Committee reserves the right to either: (a) request "Best and Final Offers" from the
two finalist firms and award to the lowest priced or (b) to reassess the proposals and award to the
vendor determined to best meet the overall needs of the City.
F. INTENT OF AWARD
Upon review of the proposals submitted,the City may negotiate a scope of work and a general services
agreement with one firm or may select one or more firms for further consideration.
G. PROTEST OF AWARD
In accordance with Tigard Public Contracting Rule 30.135,any adversely affected Proposer has seven
(7) calendar days from the date of the written notice of award to file a written protest.
H. PROPOSAL RE CTION
The City reserves the right to:
1. Reject any or all proposals not in compliance with all public procedures and requirements;
2. Reject any proposal not meeting the specifications set forth herein;
3. Waive any or all irregularities in proposals submitted;
4. In the event two or more proposals shall be for the same amount for the same work,the City shall
follow the provisions of LCRB 30.095 and Section 137-095 of the Oregon Attorney General's
Model Public Contract Manual;
5. Reject all proposals;
6. Award any or all parts of any proposal;and
7. Request references and other data to determine responsiveness.
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t
SECTION 7
PROPOSAL CERTIFICATIONS
Non-discrimination Clause
The Contractor agrees not to discriminate against any client, employee or applicant for employment or for
services, because of race, color,religion, sex,national origin,handicap or age with regard to, but not limited
to,the following:employment upgrading,demotion or transfer;recruitment or recruitment advertising;layoffs
or termination;rates of pay or other forms of compensation; selection for training;rendition of services. It
is further understood that any contractor who is in violation of this clause shall be barred from receiving
awards of any purchase order from the City,unless a satisfactory showing is made that discriminatory practices
have terminated and that a recurrence of such acts is unlikely.
Agreed by: Jeff Jensen
Firm Name: RINU dba Reitmeier
Address: 19570 SW 90th Court Suite 100
Tualatin, Oregon 97062
Resident Certificate
Please Check One:
❑ Resident Vendor. Vendor has paid unemployment taxes and income taxes in this state during the last
twelve calendar months immediately preceding the submission of this proposal.
Or
❑ Non-resident Vendor:Vendor does not qualify under requirement stated above.
(Please specify your state of residence:_ ]
Officer's signature:
Type or print officer's name:Jeffrey Nusz/President
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SECTION 8
SIGNATURE PAGE
The undersigned proposes to perform all work as listed in the Specification section, for the price(s) stated;
and that all articles supplied under any resultant contract will conform to the specifications herein,
The undersigned agrees to be bound by all applicable laws and regulations,the accompanying specifications
and by City policies and regulations.
The undersigned,by submitting a proposal,represents that:
A) The Proposer has read and understands the specifications.
B) Failure to comply with the specifications or any terms of the Request for Proposal may disqualify
the Proposer as being non-responsive.
The undersigned certifies that the proposal has been arrived at independently and has been submitted without
any collusion designed to limit competition.
The undersigned certifies that all addenda to the specifications has been received and duly considered and
that all costs associated with all addenda have been included in this proposal:
Addenda: No.0 through No.0 inclusive.
We therefore offer and make this proposal to furnish services at the price(s)indicated herein in fiilflllment of
the attached requirements and specifications of the City.
Name of firm: RINU dba Reitmeier
Address: 19570 SW 90th Court Suite 100
Tualatin, Oregon 97062
Telephone Number:503-603-0205 _Fax Number:503-603-0150
By. 4-Z-2 ►�==, — Date: 11-14-2019
(Signatu of uthorized hfficial. If partnership,signature of one partner.)
Typed Name/Tide:Jeffrey Nusz/President
If corporation,attest:
(Corporate fficer)
® Corporation ❑Partnership ❑ Individual
Federal Tax Identification Number(TIN):32-0029313
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r
ATTACHMENT A
CITY OF TIGARD,OREGON
ACKNOWLEDGMENT OF ADDENDA
Project Title: Mechanical/HVAC Preventative Maintenance and Inspection Services _
Close: Thursday.November 14,2019 -2:00 p.m.
I/WE HAVE RECEIVED THE FOLLOWING ADDENDA 11-none received nHte `None Received):
1.None Recieved 3.None Recieved
2.None Recieved 4.None Recieved
11-14-2019
Date
Signature of Proposer
Service Manager _
Title
RINU dba Reitmeier
Corporate Name
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ATTACHMENT S
CITY OF TIGARD,OREGON
STATEMENT OF PROPOSAL
Name of Consultant:RWU dba Reitmeier
Mailing Address: 19570 SW 90th Court Suite 100
Tualatin, Oregon 97062
Contact Person:Jeff Jensen
Telephone:503-603-0205 Fax:503-603-0150 Email:jeff.j@reitmeiernw.com
accepts all the terms and conditions contained in the City- of Tigard's Request for Proposal for
mechanical/HVAC preventative maintenance and inspection services and the attached general services
agrees:
11-14-2019
Signature of aut orized representative Date
Jeff Jensen 971-635-9696
Type or print name of authorized representative Telephone Number
Jeff Jensen 971-645-9696
Type or print name of person(s) authorized to negotiate contracts Telephone Number
REFERENCES
Trimet 503-962-2462
Reference #1 Telephone Number
HVAC Service & Maintenance Nsima Ntekpere
Project Title Contact Individual
City of Tualatin 503-691-3099
Reference#2 Telephone Number
HVAC Service & Maintenance Clayton Reynolds
Project Title Contact Individual
Tuality Healthcare 503-681-1254
Reference#3 Telephone Number
HVAC Service & Maintenance Lois Pierce
Project Tide Contact Individual
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ATTACHMENT C
AGREEMENT FOR SERVICES RELATED TO
MECHANICAL HVAC PREVENTATIVE MAINTENANCE AND INSPECTION SERVICES
THIS AGREEMENT made and entered into this 13' of January, 2020 by and between the City of Tigard, a
municipal corporation of the State of Oregon, hereinafter called "City", and RINU dba Reitmeier, hereinafter
called"Contractor",collectively known as the"Parties."
RECITALS
WHEREAS, Contractor has submitted a bid or proposal to City to provide specific services; and
WHEREAS,Contractor is in the business of providing specific services and is aware of the purposes for which
City requires the services;and
WHEREAS, City and Contractor wish to enter into a contract under which City shall purchase the services
described in Contractor's bid or proposal;
THEREFORE,The Parties agree as follows:
1. SERVICES TO BE PROVIDED
Contractor agrees to provide services related to HVAC repair and maintenance as detailed in Exhibit A
—Scope of Services and by this reference made a part hereof.
2. EFFECTIVE DATE AND DURATION
This Agreement is effective upon the date of execution and expires on January 31, 2021, unless
otherwise terminated or extended. The Parties may agree on four(4)additional one(1)year extensions
to the Agreement. At no point can this Agreement exceed five (5) years. All services are to be
completed prior to the expiration of this Agreement.
3. COMPENSATION
The City agrees to pay Contractor in accordance with the fee schedule outlined in Exhibit B. The
total amount paid to the Contractor by the City may not exceed Thirty Four Thousand and No/100
Dollars ($34,000.00) annually with a potential life of contract of One Hundred Seventy Thousand and
No/100 Dollars ($170,000.00). Payments made to Contractor will be based upon the following
applicable terms:
A. Payment by City to Contractor for performance of services under this Agreement includes all expenses
incurred by Contractor, with the exception of expenses, if any, identified in this Agreement as
separately reimbursable.
B. Payment will be made in installments based on Contractor's invoice, subject to the approval of the
City Manager,or designee,and not more frequently than monthly. Unless otherwise agreed,payment
will be made only for work actually completed as of the date of invoice.
C. Payment by City releases City from any further obligation for payment to Contractor for services
performed or expenses incurred as of the date of the invoice. Payment may not be considered
acceptance or approval of any work or waiver of any defects therein.
D. Contractor must make payments promptly, as due, to all persons supplying labor or materials for the
performance of the work provided for in this Agreement.
E. Contractor may not permit any lien or claim to be filed or prosecuted against the City on any account
of any labor or material furnished.
F. Contractor will pay to the Department of Revenue all sums withheld from employees pursuant to
ORS 316.167.
G. Contractor will pay all contributions or amounts due the Industrial Accident Fund from the contractor
or any subcontractor.
H. If Contractor fails, neglects, or refuses to make prompt payment of any claim for labor or services
furnished to Contractor or a subcontractor by any person as such claim becomes due, City's Finance
Director may pay such claim and charge the amount of the payment against funds due or to become
due the Contractor. The payment of the claim in this manner does not relieve Contractor or their
surety from obligation with respect to any unpaid claims.
I. Contractor will promptly, as due, make payment to any person, co-partnership, association, or
corporation,furnishing medical,surgical,and hospital care or other needed care and attention,incident
to sickness or injury,to the employees of Contractor,of all sums that Contractor agrees to pay for the
services and all moneys and sums that Contractor collected or deducted from the wages of employees
pursuant to any law, contract,or agreement for the purpose of providing or paying for services.
J. Contractor and its employees, if any, are not active members of the Oregon Public Employees
Retirement System and are not employed for a total of 600 hours or more in the calendar year by any
public employer participating in the Retirement System.
K. Contractor must obtain, prior to the execution of any performance under this Agreement, a City of
Tigard Business License. The Tigard Business License is based on a calendar year with a December
31 st expiration date. New businesses operating in Tigard after June 30th of the current year will pay
a pro-rated fee though the end of the calendar year.
L. The City certifies that sufficient funds are available and authorized for this Agreement during the
current fiscal year. Funding during future fiscal years is subject to budget approval by Tigard's City
Council.
4. ASSIGNMENTIDELEGATION
Neither parry may assign, sublet or transfer any interest in or duty under this Agreement without the
written consent of the other and no assignment has any force or effect unless and until the other party
has consented. If City agrees to assignment of tasks to a subcontract, Contractor is fully responsible
for the acts or omissions of any subcontractors and of all persons employed by them. Neither the
approval by City of any subcontractor nor anything contained herein creates any contractual relation
between the subcontractor and City. The provisions of this Agreement are binding upon and will
inure to the benefit of the parties to the Agreement and their respective successors and assigns.
5. SUBMITTING BILLS AND MAKING PAYMENTS
All notices and bills shall be made in writing and may be given by personal delivery, mail or e-mail.
Payments may be made by personal delivery, or mail. The following addresses shall be used to transmit
notices,bills,payments,and other information:
CITY OF TIGARD RIND DBA REITMEIER
Attn:J ustin J aures Aq!y. j eff J ensen
Address: 13125 SW Hall Blvd. Address: 19570 SW 90' Ct Ste 100
Tigard,Oregon 97223 Tualatin OR 97062
Phone: (503) 718-2589 Phone: 503 603-0205
Email: justini(i4iVard-or.gov Email: i_eff,iCareitmeiernw.com
6. TERMINATION
There will be no penalty for early termination. If City terminates the contract pursuant to this paragraph,
it shall pay Contractor for services rendered prorated to the date of termination.
7. ACCESS TO RECORDS
City shall have access to such books, documents, papers and records of Contractor as are directly
pertinent to this Agreement for the purpose of making audit,examination,excerpts and transcripts.
8. FORCE MAJEURE
Neither City nor Contractor will be considered in default because of any delays in completion and
responsibilities hereunder due to causes beyond the control and without fault or negligence on the
part of the parties so disenabled,including but not restricted to, an act of God or of a public enemy,
civil unrest,volcano,earthquake, fire, flood,epidemic, quarantine restriction, area-wide strike, freight
embargo, unusually severe weather or delay of subcontractor or supplies due to such cause;provided
that the parties so disenabled will within ten (10) days from the beginning of such delay, notify the
other party in writing of the cause of delay and its probable extent. Such notification will not be the
basis for a claim for additional compensation. Each party will, however, make all reasonable efforts
to remove or eliminate such a cause of delay or default and will,upon cessation of the cause,diligently
pursue performance of its obligation under the Agreement.
9. NON-DISCRIMINATION
Contractor will comply with all federal, state, and local laws, codes, regulations, and ordinances
applicable to the provision of services under this Agreement,including,without limitation:
A. Title VI of the Civil Rights Act of 1964;
B. Section V of the Rehabilitation Act of 1973;
C. The Americans with Disabilities Act of 1990, as amended by the ADA Amendments Act
(ADAAA) of 2008 (Pub L No 101-336);and
ORS 659A.142, including all amendments of and regulations and administrative rules, and all other
applicable requirements of federal and state civil rights and rehabilitation statutes, rules and
regulations.
10. INDEMNITY
Contractor agrees to and defend,indemnify and hold harmless City,City's officers,employees,agents
and representatives from and against all liability, claims, costs, demands, judgments, penalties, and
causes of action of any kind or character, or other costs or expenses incidental to the investigation
and defense thereof,of whatever nature,resulting from or arising out of the activities of the Contractor
or its subcontractors, agents, or employees in performance of this contract, except,however,that the
foregoing shall not apply to liability that arises out of the City's, its officers, employees, agents and
representatives sole negligence. If any aspect of this indemnity shall be found to be illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the remainder of this
indemnification.
11. INSURANCE
Contractor shall maintain insurance acceptable to City in full force and effect throughout the term of this
contract. Such insurance shall cover risks arising directly or indirectly out of Contractor's activities or
work hereunder.
The policy or policies of insurance maintained by the Contractor shall provide at least the following limits
and coverages:
A. Commercial General Liabift Insurance
Contractor shall obtain,at contractor's expense,and keep in effect during the term of this contract,
Comprehensive General Liability Insurance covering Bodily Injury and Property Damage on an
"occurrence" form (CG 2010 1185 or equivalent). This coverage shall include Contractual
Liability insurance for the indemnity provided under this contract. The following insurance will
be carried:
Coverage Limit
General Aggregate 3,000,000
Products-Completed Operations Aggregate 2,000,000
Personal&Advertising Injury 1,000,000
Each Occurrence 2,000,000
Fire Damage (any one fire) 50,000
B. Commercial Automobile Insurance
Contractor shall also obtain, at contractor's expense, and keep in effect during the term of the
contract, Commercial Automobile Liability coverage including coverage for all owned, hired, and
non-owned vehicles on an"occurrence" form.The Combined Single Limit per occurrence shall not
be less than$2,000,000.
If Contractor uses a personally-owned vehicle for business use under this contract, the Contractor
shall obtain, at Contractor's expense, and keep in effect during the term of the contract, business
automobile liability coverage for all owned vehicles on an"occurrence" form. The Combined Single
Limit per occurrence shall not be less than$2,000,000.
C. Workers' Compensation Insurance
The contractor, its Subcontractors, if any, and all employers providing work, labor, or materials
under this Contract that are subject employers under the Oregon Workers' Compensation Law
shall comply with ORS 656.017,which requires them to provide workers'compensation coverage
that satisfies Oregon law for all their subject workers. Out-of-state employers must provide
Oregon workers' compensation coverage for their workers who work at a single location within
Oregon for more than 30 days in a calendar year. Contractors who perform work without the
assistance or labor of any employee need not obtain workers' compensation coverage. All non-
exempt employers shall provide Employer's Liability Insurance with coverage limits of not less
than$1,000,000 each accident.
D. Additional Insured Provision
All policies aforementioned, other than Workers' Compensation and Professional Liability, shall
include the City its officers, employees, agents and representatives as additional insureds with
respect to this contract.
E. Insurance Carrier Rating
Coverages provided by the Contractor must be underwritten by an insurance company deemed
acceptable by the City. All policies of insurance must be written by companies having an A.M.
Best rating of "A-VII" or better, or equivalent. The City reserves the right to reject all or any
insurance carrier(s) with an unacceptable financial rating.
F. Self-Insurance
The City understands that some Contractors may self-insure for business risks and the City will
consider whether such self-insurance is acceptable if it meets the minimum insurance requirements
for the type of coverage required. If the Contractor is self-insured for commercial general liability
or automobile liability insurance the Contractor must provide evidence of such self-insurance.
The Contractor must provide a Certificate of Insurance showing evidence of the coverage
amounts on a form acceptable to the City. The City reserves the right in its sole discretion to
determine whether self-insurance is adequate.
G. Certificates of Insurance
As evidence of the insurance coverage required by the contract, the Contractor shall furnish a
Certificate of Insurance to the City. No contract shall be effective until the required Certificates
of Insurance have been received and approved by the City. The certificate will specify and
document all provisions within this contract and include a copy of Additional Insured
Endorsement. A renewal certificate will be sent to the below address prior to coverage expiration.
H. Primary Coverage Clarification
The parties agree that Contractor's coverage shall be primary to the extent permitted by law. The
parties further agree that other insurance maintained by the City is excess and not contributory
insurance with the insurance required in this section.
I. Cross-Liability Clause
A cross-liability clause or separation of insureds clause will be included in all general liability,
professional liability,pollution and errors and omissions policies required by this contract.
A certificate in form satisfactory to the City certifying to the issuance of such insurance will be forwarded
to:
City of Tigard
Attn: Contracts and Purchasing Office
13125 SW Hall Blvd.
Tigard, Oregon 97223
At the discretion of the City, a copy of each insurance policy, certified as a true copy by an authorized
representative of the issuing insurance company may be required to be forwarded to the above address.
Such policies or certificates must be delivered prior to commencement of the work. The procuring of
such required insurance shall not be construed to limit contractor's liability hereunder. Notwithstanding
said insurance, Contractor shall be obligated for the total amount of any damage,injury, or loss caused
by negligence or neglect connected with this contract.
12. ATTORNEY'S FEES
In the event an action, suit of proceeding, including appeal, is brought for failure to observe any of
the terms of this Agreement, each party is responsible for that party's own attorney fees, expenses,
costs and disbursements for the action, suit,proceeding, or appeal.
13. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES
Contractor will comply with all applicable federal,state and local laws,rules and regulations applicable
to the work in this Agreement.
14. CHOICE OF LAW,VENUE
The provisions of this Agreement are governed by Oregon Law. Venue will be the State of Oregon
Circuit Court in Washington County or the US District Court for Oregon,Portland.
15. CITY OF TIGARD BUSINESS LICENSE
Contractor is to obtain,prior to the execution of any performance under this Agreement,a City of Tigard
Business License. The Tigard Business License is based on a calendar year with a December 31st
expiration date. New businesses operating in Tigard after June 30th of the current year will pay a pro-
rated fee though the end of the calendar year.
16. CONFLICT BETWEEN TERMS
In the event of a conflict between the terms of this Agreement and Contractor's proposal, this
Agreement will control. In the event of conflict between a provision in the main body of the Agreement
and a provision in the Exhibits, the provision in the main body of the Agreement will control. In the
event of an inconsistency between Exhibit A and Exhibit B,Exhibit A will control
17. SEVERABILITY
In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any
court of competent jurisdiction,the validity of the remaining terms and provisions will not be impaired
unless the illegal or unenforceable provision affects a significant right or responsibility, in which case
the adversely affected parry may request renegotiation of the Agreement and,if negotiations fail, may
terminate the Agreement.
18. REPRESENTATIONS AND WARRANTIES
Contractor represents and warrants to the City that:
A. Contractor has the power and authority to enter into and perform this Agreement.
B. This Agreement, when executed and delivered, is a valid and binding obligation of Contractor,
enforceable in accordance with its terms.
C. Contractor(to the best of Contractor's knowledge,after due inquiry),for a period of no fewer than
six calendar years (or since the firm's inception if less than that) preceding the effective date of
this Agreement, faithfully has complied with:
1) All tax laws of this state, including but not limited to ORS 305.620 and ORS chapters 316,
317,and 318;
2) Any tax provisions imposed by a political subdivision of this state that applied to Contractor,
to Contractor's property, operations, receipts, or income, or to Contractor's performance of
or compensation for any work performed by Contractor;
3) Any tax provisions imposed by a political subdivision of this state that applied to Contractor,
or to goods, services,or property,whether tangible or intangible,provided by Contractor;and
4) Any rules,regulations,charter provisions,or ordinances that implemented or enforced any of
the foregoing tax laws or provisions.
D. Any intellectual property rights or such delivered to the City under this Agreement, and
Contractor's services rendered in the performance of Contractor's obligations under this
Agreement,shall be provided to the City free and clear of any and all restrictions on or conditions
of use,transfer,modification,or assignment,and shall be free and clear of any and all liens,claims,
mortgages, security interests,liabilities, charges,and encumbrances of any kind.
E. All goods will be guaranteed and warranted for a period of twelve (12) months from the date of
installation,including parts and labor except damage caused by misuse,vandalism or act(s) of God
19. COMPLIANCE WITH TAX LAWS
Contractor represents and warrants that Contractor is, to the best of the undersigned's knowledge,
not in violation of any Oregon tax laws including but not limited to ORS 305.620 and ORS Chapters
316, 317, and 318. Contractor's failure to comply with the tax laws of this state or a political
subdivision of this state before the Contractor executed this Agreement or during the term of this
Agreement is a default for which the City may terminate this Agreement and seek damages and other
relief available under the terms of this Agreement or applicable law..
IN WITNESS WHEREOF,City has caused this Agreement to be executed by its duly authorized undersigned
officer and Contractor has executed this Agreement on the date hereinabove first written.
Awarded by Tigard's Local Contract Review Board at theiranu 7 2020 meeting.
CITYOF TIGARD RIIVUDBA REITMEwR
^ Jeff Nusz
By:Authorized City epresentative By:Authorized Contractor Representative
01/13/2020
Date �L Date
EXHIBIT A
SCOPE OF SERVICES
The City requires the services of a Mechanical/HVAC Contractor to provide labor, material and equipment to
perform preventative maintenance and inspection as well as repair services of HVAC heating/air conditioning
systems at various City facilities. Contractor must employ Carrier certified trained personnel proficient on CCN
i-Vu control systems. Contractor must have in house support for the CCN i-Vu BACnet system. Contractor
must have expertise to access programs and make necessary programming adjustments and perform diagnostic
repairs. Typical maintenance work shall include,but not limited to the following.
A. GENERAL
1. Contractor must have, as a minimum, three (3) technicians that can be assigned to City buildings
that have successfully passed a CJIS background investigation.
2. Contractor shall provide the City with a detailed, written report for each service and emergency
visit.
3. Service visits shall include the following:
a. Pre-winter startup of HVAC system (furnaces, heat pumps and heaters) shall be done to
coincide with triannual (3x per year) tune up,belts/filter servicing in September/October.
b. Pre-summer startup of HVAC system (A/C and heat pumps) shall be done to coincide with
the April/May triannual tune up and belts/filters services.
c. Operational visit of HVAC system shall be as needed.
d. Triannual tune up and belts/filters servicing to be done in April/May, September/October,
and Jan/Feb. Triannual tune up shall include the inspection and cleaning of any condensation
drain, brushing of coils, oiling of motor as needed, checking refrigerant pressures, checking
performance of heating and cooling cycles,checking of electrical connections and belts,taking
voltage and amperage reading. Belts/filters servicing shall include replacement of defective
belts and disposable filters with new belts and new pleated air filters (Mery 8 minrating).
e. Annual washing of all HVAC units (coils, etc.) shall be done during the scheduled April/May
quarterly tune up and belts/filter servicing. Only non-toxic environmentally safe and HVAC
manufacturer approved solvents or solution shall be used for washing.
f. Annual replacement of bag filters for the HVAC units at the Library shall be done during the
April/May triannual tune up and servicing.
g. Fanno Creek and Cache Home: filter to be changed out (1) one time a year.
h. Controls: Maintenance per requirement for specified building as needed.
i. Library: service and PM for 2- 1,000,000 BTU condensate boilers to include:
i. Annual check for leaks: water, air flue, condensate. Clean condensate trap,inspect igniter
and flame sensor rods, and flame signal.
ii. Bi-annual (every 6 months) - test low water cut-off and reset, inspect vent and air pipe,
inspect relief valve and condensate drain system.
4. Contractor shall monitor the overall performance of all system equipment and provide the
Contract Administrator with written recommendations for any enhancements or changes
necessary.
5. Contractor shall obtain and maintain in current status all applicable permits and licenses for
inspections,tests and other services required for completion of work.
6. If during the course of work the contractor experiences a conflict with the plans/scope of work
the contractor is to notify the project manager before proceeding with said work.
7. Contractor will keep the premises free from debris and accumulation of waste and will remove
construction smears and stains from finished surfaces. Contractor will remove all surplus
materials and tools from site at completion of job.
8. Contractor shall keep the premises free from debris and accumulation of waste and shall remove
construction smears and stains from finished surfaces. Contractor shall remove all surplus
materials and tools from site at completion of job.
B. SERVICE COVERAGE
Buildings to be covered under this contract include the following:
1. Tigard City Hall Complex: 13125 SW Hall Blvd,Tigard, Oregon 97223
• Main City Hall
• Permit Center
• Police Department
• Modular#2 (Police Department)
2. Niche (Information Technologa) Building 8720 SW Burnham St,Tigard OR 97223
3. Tigard Public Works Building Complex: 8777 SW Burnham St,Tigard OR 97223
• Public Works office
• Public Works Shop Area
4. Tigard Senior Center: 8815 SW O'Mara,Tigard OR 97223
5. Canterbury_Storage Building. 10490 SW Canterbury Ln,Tigard OR 97223
6. Sunrise Lane House: 15160 SW Sunrise Ln,Tigard OR 97223
7. Tigard Public Libra : 13500 SW Hall Blvd,Tigard OR 97223
8. Fanno Creek House: 13335 SW Hall Blvd,Tigard OR 97223
9. Dirksen Modular: 11130 SW Tigard St,Tigard OR 97223
10. Bonita Pump Station: 14344 SW Milton Ct Tigard OR 97224
**The cityreserves the right to add or delete service locations during the terns of this contract.
C. BILLING INFORMATION
Each invoice is to include adequate detail identifying each service call. At a minimum the detail needs
to include the following; date of service call, copy of the Work Order (when applicable), service
location, copies of all invoices for materials and rental equipment furnished. Service Category
(Standard, Premium, etc.), the job classifications of the employees performing the work, applicable
hourly rate, arrival time, time on-site, time service call was completed, total time on-site and total
charges for service call.
D. MATERIAL SAFETY DATA SHEETS
Contractor will not use any materials, products, or chemicals which may be hazardous to an
employee's health, unless a Material Safety Data Sheet (MSDA) is submitted to City and approved
prior to use of product.
E. IDENTIFICATION
Contractor employees need to be easily identifiable while providing service during this contract. This
identification is to be clearly visible and include the company name and the name of the employee.
F. DISPATCHING
Contractor is to provide a single point of contact to City for the placement of phone or email requests
to the contractor. The dispatch service is to be available from 7:00 am to 6:00 pm (local time). The
Contractor needs to be available for after-hours dispatching and provide phone numbers for this
purpose to the City Project Manager. Normal maintenance dispatcher will contact the Project
Manager 24 hours prior to arriving on site to let the City know a technician will be coming.
G. WORK ORDERS
The Project Manager or the designated representative will place all requests for services directory to
the Contractor by written Work Order or by phone call. The Project Manager reserves the right to
request from the contractor a written cost estimate before authorizing work. Contractor is to respond
with a cost estimate within 24 hours, excluding weekend and holiday,if the job/cost estimate is more
complicated or required site verification or visit,the response time will be adjusted accordingly,up to
48 hours excluding weekends and holidays. Failure of the Contractor to respond as required will
constitute non-performance and the city may take steps to secure compliance as stated in the contract.
H. RESPONSE TIME
Levels of service have been separated into four categories,which are defined below as Standard Service,
Standard After-Hour Service,Premium Service and Emergency After-Hour Service. These rates need to
be all inclusive, no additional charges, fees, truck,or trip charges will be added aside from labor or parts
for the needed service. Start time for call shall not exceed more than 30 minutes of off-site or travel time.
These Service Categories can be differentiated by the"Response Time"or the amount of"time allowed"
between the"authorized to proceed"from the Project Manager requesting service and the arrival of the
Contractor at the work site.
At the time of"authorized to proceed"is initiated,the Contractor will be notified of the service category
in which the particular Work Order will fall,and the Contractor will be required to respond to the request
within the response time stated for that category and begin work within a reasonable amount of time
based on the urgency of the request.
All maintenance services are to be completed within a reasonable and expedient manner,based on
the severity of the request.
I. RESPONSE PROCESS
After initial contact and after "authorization to proceed" is given by the Contract Administrator, the
Contractor shall respond accordingly and adhere to response time(s) shown below for each service
category.
a. The Contractor shall provide all necessary transportation to and from work sites.
Transportation shall be fully insured by the Contractor.
b. The City will be charged according to the "Service Category" requested and as listed in the
Bid Form.
c. Only upon request and authorization by the Contractor Administrator or designee shall the
Contractor perform work after hours.
d. Contractor will notify the Contract Administrator or Designated Representative upon
completion of work. Notification shall be within thirty-six (36) hours of completion of
assigned task.
e. Failure to comply with response times shall be considered as non-compliance.Repeated failure
to comply may result in contract termination. (See Item "S" for written notice wording.)
J. SERVICE CATEGORY, PERFORMANCE PERIOD AND RESPONSE TIME TABLE
SERVICE PERFORMANCE *RESPONSE
CATEGORY PERIOD TIME
1. Standard Service Regular Business Hours Only 24—Hours (Excluding
—F, 7am—6 m) weekends &holidays
2. Standard After Hour After Regular Business Hours, 12—24 Hours (including
Service weekends and holidays weekends&holidays
3. Premium Service Regular Business Hours Only 1 —4 Hours (excluding
—F,7am—6 m) weekends &holidays)
4. Emergency After Hour After Regular Business Hours, 1 —2 Hours
Service weekends and holidays
K. MATERIALS PROVIDED BY CITY
The city will have the option to supply materials to be used on the job if it is in the best interest of
the city to do so. The city will be responsible for all warranty issues on all parts and supplies
provided by the city.
L. MATERIALS PROVIDED BY COUNTRACTOR
All materials to be used will be new.
M. WARRANTY&GUARANTEES
Unless otherwise specified herein,all goods will be guaranteed and warranted for a period of twelve
(12) months from the date of installation,including parts and labor except damage caused by misuse,
vandalism or natural disaster.
N. COST OF MATERIALS PROVIDED BY CONTRACT
The Contractor will supply all materials at a percentage set by the contractor;however the
percentage may not exceed fifteen (15) percent of Contractor's invoiced cost.
O. _E_QUIPMENT
Contractor will furnish all equipment to provide full service HVAC maintenance under the scope of
this contract. If work to be performed requires special equipment,which is outside the scope of
services described herein,the Contractor with prior approval of the Project Manager or delegated
representative may bill for rental equipment or use of their own special equipment at cost,with no
additional charges to the City without prior approval.
P. CITY-OWNED EQUIPMENT
The contractor will not use city owned equipment, tools, etc. in the performance of work under this
agreement.
Q. CONTRACTOR'S PERFORMANCE
Contractor will perform all services required within these specifications. All services will be performed
in the highest professional manner and in accordance with all applicable current industry standards,
regulations,codes and statutes. Unless the means or methods of performing a task are specified elsewhere
in the contract,Contractor will employ methods that are accepted and used by the industry.
Contractor must employ Carrier certified trained personnel proficient on CCN i-Vu control systems.
Contractor must have in house support for the CCN i-Vu BACnet system. Contractor must have
expertise to access programs and make necessary programming adjustments and perform diagnostic
repairs. Contractor must employ at least two (2) Class 3 certified boiler technicians.
All work will comply with applicable Oregon Statutes and the Electrical Safety Law and any other local,
state,federal and industry regulations or standards applicable to the type of work being performed under
the scope of the contract.
City reserves the right to have any Contractor employee removed if the employee fails to perform within
the requirements of this contract. The Contractor shall replace the excluded employee at the earliest
possible date following the removal.
Once an employee is removed for failure to perform,that employee will not be used to service this
contract at any time during the term of the contract without written permission of the Project
Manager or their Designated Representative.
R. JOB CLASSIFICATIONS
The classifications required for the performance of the work on this contract and used in proposal
evaluation will be Journeyman (Technician)
Exhibit B
Price A Bement
RXP for Mechanical/HVAC Preventative
Maintenance and Inspection Services
HVAC Technical Proposal
November 14, 2019
V. Maintenance Proposal Annual Price
Frequency(PM Annual Wash PM Annual
Building Visits) Cost Cost Notes
City Hall 3 $521.00 $2,999.00
Permit Center 3 $334.00 $2,160.00
Police Department 3 $698.00 $3,637.00
Modular#2 3 $190.00 $746.00
Niche 3 $288.00 $1,733.00
Public Works Office 3 $347.00 $1,904.00
Public Works Shop 3 $173.00 $2,352.00
Tigard Senior Center 3 $288.00 $2,269.00
Canterbury Storage Center 3 $0.00 $324.00
Sunrise Lane House 1 $163.00 $288.00 (Sec 4)(A)(g)
(Sec 4)(A)
Tigard Public Library 3 $566.00 $8,128.00 (i)(f)
Fanno Creek House 1 $199.00 $297.00 (Sec 4)(A)(g)
Dirksen Modular 3 $153.00 $525.00
Bonita Pump Station 3 $296.00 $2,351.00
$4,216.00 $29,713.00
Total Cost(Annual) $33,929.00
17
ATTACHMENT D
City of Tiaard Equipment
Service Site: City Hall
13125 SW Hall Blvd
Tigard OR 97223
Make Model Serial Number SYS ID Location
Carrier Corp 38HDCO24331LA 3202X30088 CU-1 Roof
Carrier Corp FB48NIO24000AAAA 1203A63903 AH-1 Crawl Space on Roof
Carrier Corp 48HJE008YM-541C 2003G10399 RTU-6 Roof
Carrier Corp 48HJE012YM-571C 1903G50479 RTU-7 Roof
Carrier Corp 48HJF004YM-541HE 2003G10365 RTU-8 Roof
Carnes 48HJE012HM-571H 1703G300488 RTU-9 Roof
Carnes 48HJF006YM-541CA 20D3G10305 RTU-10 Roof
Carrier Corp 38AN009120 0704Y11111 CU-14 Roof
Carrier Corp CCN CTR-1 Need Location
Carrier Corp 40QNBOO9100 2703Y40921 AC-14 Studio
Intertherm AWY048BAVAA15 A000953612 WU-1 South Modular Trailer
Service Site: Inspections
13125 SW Hall Blvd Modular#2
Tigard OR 97223
Make Model Serial Number SYS ID Location
Bard Mfg.Co. WH301-AOOEXXXXE 132M961050962-02 WU-1 Front of N.Modular
Bard Mfg.Co. WH301-AOOXXXXXE 132C973092599-02 WU-2 Back of N.Modular
Service Site: Permits
13125 SW Hall Blvd Permit Bldg
Tigard OR 97223
Make Model Serial Number SYS ID Location
Carrier Corp 48AY5030MPQ7379 44041`66520 AHU-11 Roof Top-West
Carrier Corp 48HJD007G-551NB 1503G40361 AHU-12 Roof Top
Carrier Corp 48HJD005-551 1204G30513 AHU-13 Roof Top-West
Greenheck Fan Corp Need Model# EF-1/AHU-11 Adjacent to West
Carrier Corp CCN CTR-1 Need Location
Carrier Corp 38HDCO24317 3695X20467 AC-1 Server Room
Ladder by Access for AHU-
Greenheck Fan Corp G-070-D6EX-QD 4108226 EF-2 11
Service Site: Police
13125 SW Hall Blvd
Tigard OR 97223
Make Model Serial Number SYS ID Location
Carrier Corp CCN CTR-1 Computer in Niche
Carrier Corp 48HJE006-531CA 2200G20305 AC-1 Roof
Carrier Corp 48HJE004-541 420SG10182 AC-10 Roof
Carrier Corp 48TCDA04A2A4AOA 0711G10219 AC-11 Roof
Carrier Corp 48HJD007-531CA 1001G24546 AC-2 Roof
Carrier Corp 48HJD007-531CA 1001G24547 AC-3 Roof
Carrier Corp 48HJD007-531CA 1301G20393 AC-4 Roof
Carrier Corp 48HJE005-531CA 1101G20205 AC-5 Roof
IT Rm next to Ops
Mitsubishi Industries MS09NW 0000652T AC-6 Commander
Mitsubishi Industries MS09NW 00006652T AC-7 IT Rm in Records Area
Conference Rm next to
Mitsubishi Industries M512NW 0002215T AC-8 Chief
Carrier Corp 48TCDA04A2A5AOA 0711G10218 AC-9 Roof
Mitsubishi Industries MU09NW 0000652T CU-6 Condensing Unit IT Room
Mitsubishi Industries MU09NW 0000652T CU-7 Condenser On/IT Room
Condenser On/Conference
Mitsubishi Industries MU12NW 0002215T CU-8 Rm
Need Make EF-1 Inside Salley Port
173552303900001-
Cook 9CC15DH 31011098 EF-18 Roof Next to Wall
Located on Roof next to AC-
Need Make EF-2 1
Greenheck Fan Corp 6B-141-3X-QD 01C19902 EF-3 Roofnext to Pit
Service Site: Niche
8720 SW Burnham
Tigard OR 97223
Make Model Serial Number SYS ID Location
Next to AC-2A Computer
Mitsubishi Industries MUY-AZ4NA 7003257 AC-3 Rm
Mitsubishi Industries MUY-A24NA 7008446 AC-3 Computer Room
Mitsubishi Industries M5Y-A24NA 7003257-7001351 AC-4 Data Room
Mitsubishi Industries PUY-A24NHA3 93U02403B AC-5 Data Room
Carrier Corp PHIPPA060000AAB 3700G40258 HP-1 Need Location
Carrier Corp 50TFQ006-501GA 1601G21040 AC-1 Roof
Mitsubishi Industries Need Model# AC-2 Computer Room
Mitsubishi Industries MUY-AZ4NA 7003214 AC-2A Outside on Ground
Mitsubishi Industries PKA-A24KAL 02M00082 AH-6 Server
Mitsubishi Industries PUY-A24NAA3 93U02403B CU-6 Outside
Service Site: Public Works
8777 SW Burnham St
Tigard OR 97223
Make Model Serial Number SYS ID Location
Carrier Corp 24ABA348A310 1207E12182 AC-1 Water Bldg
Carrier Corp 24ABA336A310 1207E32390 AC-2 Water Bldg Room
Carrier Corp 24ABA360A310 0907E09644 AC-3 Water Bldg
Carrier Corp 24ABA336A310 1207E32539 AC-4 Water Bldg Room
Carrier Corp 24ABA348A310 1207E12192 AC-5 Water Bldg Room
Carrier Corp 24ABA360A310 0907E09493 AC-6 Water Bldg Room
Mechanical Room/West
Carrier Corp 58MXB080-F-10120 3506A06394 F-1 Side
Mechanical Room/West
Carrier Corp 58MXB080-F-10120 4006A02365 F-2 Side
Mechanical Room/West
Carrier Corp 58MYB080-F-10120 3506A06387 F-3 Side
Mechanical Room/West
Carrier Corp 58MXB080-F-10120 3306A03726 F,4 Side
Mechanical Room/West
Carrier Corp 58MXB080-F-10120 3306A03726 F-5 Side
Mechanical Room/West
Carrier Corp 58MXBOBO-F-10120 4006A02316 F-6 Side
Service Site: Public Works Shop
8777 SW Burnham St
Tigard OR 97223
Make Model Serial Number SYS ID Location
Whirlpool BHACO500BS1 QF2523430 AC-8 Garage
Lennox Industries GSR1403-80-7 5888L05271 F-10 Garage
Lennox Industries GSR1403-80-7 588BL05278 F-11 Garage
Lennox Industries GSR1403-80-7 5888LO5262 F-12 Garage
Lennox Industries GSR1403-80-7 5888LOS214 F-8 Garage
Lennox Industries GSR1403-80-7 588BL05274 F-9 Garage
Modine Manufacturing PAE200AG0130 30081014396-4197 UH-13 Mechanic's Area
Courtyard between water
Carrier Corp 24ABA336A310 1207E32348 CU-7 works
Carrier Corp 58MXB080-F-10120 33056A03728 F-7 Sprinkler Riser Room
Service Site: Fanno Creek
13335 SW Hall Blvd
Tigard OR 97223
Make Model Serial Number SYS ID Location
DesertAire LC03RGWEETBLAE 2507D17589 AHU-1 Pool Equipment
Carrier Corp 25HCB348A300 4608E14030 CU-1
Carrier Corp 58MTB080F11116 4408A03567 F-1 Basement
Service Site: Senior Center
8815 SW O Mara
Tigard OR 97223
Make Model Serial Number SYS ID Location
Carrier Corp 25HNA64BA300 4907EO9690 CU-3 Front/Left of Library
Carrier Corp FE4ANB006 0508A84091 AHU-3A Library
Carrier Corp 48HJE009P-551 4103G30568 RTU-1 Near back door/Outside
Carrier Corp 25HBC36OA0050010 0711E10877 CU-2 Outside/Front of Building
Carrier Corp FV4BNB006 3503A72819 AHU-2A Craft Room
Frederich MR18C3D JJKH00130 CU-4 Near back door/Outside
Frederich K5120J30 JFC540409 TAU-5 Back of Kitchen
Frederich KS12J30 JFCS40409 AHU-4A Conference Room
Service Site: Library
13500 SW Hall Blvd
Tigard OR 97223
Make Model Serial Number SYS ID Location
Carrier Corp 50ZNK06OLZK72819 5103F70460 AHU-1 2nd Floor Roof
Carrier Corp 50ZNK040L4K72819 5103F70461 AHU-2 2nd Floor Roof
Carrier Corp 50AY-035AP-72819 5103F70131 AHU-3 West Rooftop
Baldor VD-3108 M0309400213 HWP-1 Boiler Room
Baldor YM3108 34F12-872 HWP-2 Boiler Room
Baldor EJMN321107 F0307223988 HWP-3 Boiler Room
Baldor EJMN3247 F0307224003 HWP-4 Boiler Room
Taco 10013 Need S/N HWP-5 Conference Room Storage
Grundfos UP-15-18SF Need S/N RHWP-1 Staff Janitor
A.O.Smith Den-80920 ML030027607 EWH-1 Staff Janitor
A.O.Smith Den-40102 MM030007847 EWH-2 Janitor Room Lobby
Chronomite E-90FLLP 13393 EWH-3 Puett Room
Chronomite E-90FS 133391 EWH-4 Storage Room
A.O.Smith DEL-40110 MC040004051 EWH-5 Coffee Bar Backroom
Lockinvar Boiler FBN 1001 1902 113160540 B-1 Boiler Room
Lochnivar Boiler FBN 1001 19021131160543 B-2 Boiler Room
Penn DR-16B EF-01 Roof 2nd Floor
Penn DR-11B EF-02 Storage 102 Ceiling
Penn DX-12B EF-03 West Roof
Penn DX-12B EF-04 Youth Services
Penn DX-12B EF-05 Program Room
Pace DX-11B EF-06 Mary M Puett Room
Penn DX-11B EF-07 Roof 2nd Floor
Johnson Controls AGEG2424G RV-01 2nd Floor Roof
Paco PIP701C SP-1 Elevator Shaft
Paco PIP701C SP-2 Need Location
Carrier Corp 42VA CHU-1 2nd Floor Roof
Carrier Corp 42VA CHU-2 2nd Floor Roof
Vulcan FTR-1 Main Lobby
Vulcan FTR-2 Main Lobby
Vulcan FTR-3 Main Lobby
Vulcan FTR-4 Main Lobby
Watts 009QT RPBP-1 Boiler Room
Carrier Corp CCN CTR-1 Need Location
Carrier Corp 42VFA06ALCY5AJY 2397902/52334 FC-01 South Entry
Carrier Corp 42VFA06ALCY5AJY 2397902/52334 FC-02 North Entry
Service Site: Canterbury
10490 SW Canterbury
Tigard OR 97223
Make Model Serial Number Location
Lennox Industries LF3-165 5874C00087 Storage Room
American Standard SGF-75L-E2 H64C001591 Storage Room
Service Site: Bonita Pump Station Location
14344 SW Milton Ct Electrical Room
Tigard OR 97224
Model Serial Number Sys ID Location
Mitsubishi PUY-AZNHA5 31U01895B AC-1 Electrical Room
Mitsubishi PUY-AZNHA5 31U01874B AC-2 Electrical Room
Mitsubishi PUY-AZNHA5 31U01862B AC-3 Electrical Room
Mitsubishi PUY-AZNHA5 31U01873B AC-4 Electrical Room
Mitsubishi PUY-AZNHA5 31U01865B AC-5 Electrical Room
Mitsubishi PUY-AZNHA5 47U02346D FC-107 Mechanical Room
Ventilation motor BSQ-18030X 13986209 DF-101 Pump Room
Ventilation motor BSQ-18030X 13986210 DF-102 Pump Room
Ventilation motor BSQ-18030X 13986211 DF-103 Pump Room
Ventilation motor BSQ-18030X 13986212 DF-104 Pump Room
Brasch elect wall htr(2) BWH Mechanical Room
Electric wall heater(2) Pump Room
Electric wall heater(2) Electrical Room
Exhaust Fan DF-105 Mechanical Room
City of Tigard
Leery Bond: Internal Project tear.!
Standing Meeting
January 128 2020
Red Rock Conference Room
11:00 am-12:00 pm
Invitees:
❑ Stefanie Kouremetis ❑ Shelby Rihala
❑ Toby La France ❑ N. dine Robinson
❑ Chief Kathy McAlpine d, <Nlarty Wine
❑ Kathy Nyland ❑ Kent Wyatt
Agenda:
11:00 am Check-in AIS
Highlight of 2020 so far
I
11:10 am Update: FAQs a1yer Nadine
What we've done4a07d ere we are
Post Referal
11:25 am - Shelby
Where we are with SecrW,ft6 of Stpte
bm .:: ..
Cbai ter and Communications ''"'
11:35 amAll
,
Whatwe're hearing(NextDok&social Media)
11:50 Simary ..
41
`� deco ons made and who is doih(what by when! Kathy N
Our Standing Mtt;i; gs will resurr�e
from 11:00 am-12
-January 28.These are scheduled for every other Tuesday
m.
Upcoming meetings and/oietierats,
• Tuesday,January 14: Council may decide on funding level and finalize package. Deliberate
• Tuesday,January 21:Time on Council agenda for ballot titles and possible referral. DONE
• Saturday,January 25: Council outreach event at the Library-Cookies and Cocoa DONE
• Tuesday,January 28:State of the City. In Progress
• Tuesday, March 31,5th Tuesday