By-Laws + 1 A C,
BY LAWS OF THE CITY OF TIGARD
TRANSPORTATION ADVISORY COMMITTEE
SECTION 1. CHARGE AND DUTIES
(a) The Tigard Transportation Advisory Committee (TTAQ (the "Committee") has the
powers conferred by the resolution creating the Committee and approving these bylaws
and such other powers as granted by the Tigard City Council, but shall have no other
powers. These bylaws are adopted by resolution of the Tigard City Council, are binding
on the Committee, and may be amended only by the City Council.
(b) It shall be a function of the Committee to act as an advisory body to the Tigard City
Council and City staff pursuant to these bylaws.
(c) The Committee is charged with advising the City Council and staff regarding planning
and development of a comprehensive transportation network for the City of Tigard.
This involves tasks such as preparation of multi-modal transportation system plans and
corresponding transportation financing/capital investment programs; development of
funding mechanisms and sources to implement transportation projects and ensure adequate
maintenance of the existing transportation infrastructure;public involvement and education
in transportation matters and ways to improve traffic safety and accessibility in all
transportation modes.
The Committee shall assist and advise City Council and staff regarding development of
traffic safety programs and public education about traffic safety. The Committee shall
also provide a venue for citizen involvement opportunities in transportation matters.
Furthermore, it shall also work to increase community awareness of transportation issues
that affect the City of Tigard.
The Committee shall coordinate its tasks, actions, and recommendations with other City
advisory commissions and committees. This includes, but is not limited to, the Planning
Commission regarding the relationship between land use and transportation; the Parks
Commission concerning trails and pathways, and the Budget Committee concerning
matters of transportation related funding.
(d) The Committee shall perform other duties as assigned by the City Council.
(e) The Committee may form subcommittees to investigate areas relevant to its charge or
duties pursuant to this section.
SECTION 2. COMPOSITION
IATransportation Advisory Committee\Resolutions and ByLaws\ByLaws\Tigard Trans Adv Comm Bylaws.docx
1
(a) The Committee shall consist of eleven (11) members appointed by the City Council who are
residents of Tigard or own businesses or property within the City as follows
(1) There shall be three (3) representatives who own or have primary management
responsibility for businesses with the City of Tigard;
(2) Eight (8) persons who are residents of Tigard and who represent a cross-section of
interests in the community at large. Effort shall be made to recruit a youth
member and a person with an interest in alternative transportation modes.
SECTION 3. APPOINTMENTS
(a) Council shall appoint individuals to meet the compositional requirements of above.
(b) Council shall determine a means of staggering appointments of members appointed
initially to ensure membership continuity.
(c) Appointments shall be made according to established Council procedures.
SECTION 4. TERM OF OFFICE
(a) After the initial staggering of terms, the term of office of all future, appointed members
shall be three (3) years or until their successors are qualified and appointed.
(b) Any vacancy on the Committee shall be filled by appointment by the Council upon
recommendation by the Mayor for the unexpired portion of the term. The unexpired
portion of a term does not count towards the two consecutive terms limit in Section 4(d).
(c) Members may be reappointed for one additional three year term. An initial one or two
year term under Sections 3(a) and (b) does not count towards the two consecutive terms
limit.
(d) Members of the Committee shall receive no compensation for their services.
SECTION 5. ORGANIZATION OF THE COMMITTEE
(a) At its first meeting of the year, and thereafter annually, the Committee shall elect a Chair
and Vice Chair from its members who shall hold office at the pleasure of the
Commission.
(b) If the Chair or Vice Chair should resign, the Committee shall, at it next meeting, conduct
an election and provide a replacement.
IATransportation Advisory Committee\Resolutions and ByLaws\ByLaws\Tigard Trans Adv Comm Bylaws.docx
2
(c) The Committee shall meet at least quarterly during a calendar year at a time and place
that is specified at least 5 days in advance.
(d) All meetings shall be conducted in conformance with Public Meeting Law.
(e) A record of the Committee's proceedings shall be filed with the city recorder.
SECTION 6. VOTING
(a) General procedures of the Committee, including voting, shall follow Robert's Rules of
Order.
(b) A majority of votes shall determine the official position of the Committee on a given
issue.
(c) Chair and Vice Chair shall vote on all matters before the Commission.
SECTION 7. COMMITTEE MEMBER RESPONSIBILITIES
(a) Members of the Committee shall:
(1) Regularly attend Committee meetings and contribute constructively to
discussions;
(2) Consider and discuss issues from a Citywide perspective, as well as that of
particular stakeholders or interests;
(3) Understand and be able to articulate the Committee's charge, responsibilities, and
adopted annual work program;
(4) Strive to reach consensus on matters under consideration;
(5) Act with respect and consideration for the viewpoint of others;
(6) Review and provide comment on reports, presentations, and recommended
policies or strategies related to transportation issues that may come before it; and
(7) Vote on motions in front of the Committee, except where reasonable abstention is
necessary.
(b) Committee members shall discharge their duties as specified and or directed by Council.
However, the Committee shall not discuss specific land development applications that are
likely to be heard and/or decided upon by the Planning Commission, City Hearings
Officer, or City staff. However, the Committee may propose recommendations or
IATransportation Advisory Committee\Resolutions and ByLaws\ByLaws\Tigard Trans Adv Comm Bylaws.docx
3
otherwise participate regarding legislative matters including but not limited to, citywide
transportation policy; transportation system planning, development standards, etc. This
provision does not restrict in any way the rights of any Committee member from
exercising their participatory or due process rights as a private citizen.
In addition, members shall not make representations on behalf of the City of Tigard or
the Committee unless specifically authorized.
SECTION 8. ATTENDANCE
If any regular member of the Committee is unable to attend a meeting, he or she is expected to
notify the Chair or Vice Chair. If any member is absent from any six (6), regularly scheduled
meetings within one year or three (3) consecutive meetings without reasonable cause, the issue shall
be placed on the upcoming agenda, and upon majority vote of the Committee, that position shall be
declared vacant. The Committee shall forward its action to the Mayor and Council,who shall fill
the vacant position.
IATransportation Advisory Committee\Resolutions and ByLaws\ByLaws\Tigard Trans Adv Comm Bylaws.docx
4
SECTION 9. QUORUM
At any meeting of the Commission, a quorum shall be a majority of the current members of the
Commission. No action shall be taken in the absence of a quorum except that the meeting may
continue with discussion on agenda items. For the purposes of forming a quorum, members who
have disqualified or excused themselves from participation in any matter shall be counted as
present.
In the event a quorum will not be present at any meeting, the Chair or Vice Chair shall notify the
Committee members in advance so that a decision may be made whether to meet and take no
action on agenda items, or to reschedule to a different time.
SECTION 10. REMOVAL OF MEMBERS
(a) The City Council may remove members of the Committee in accordance with Section 8
Attendance.
(b) The Council may also remove members at its sole discretion.
(c) The Committee may make a recommendation to Council for the removal of a member for
failure to comply with Section 7 Committee Member Responsibilities. The Committee
shall forward a recommendation for replacement to the Mayor and Council in a timely
manner.
SECTION 11. ANNUAL REPORT OF THE COMMITTEE
(a) Not later than December 1 of each year, the Committee shall prepare and file its Annual
Report to the City Council.
(b) The Annual Report shall include a summary of key activities and proceedings and any
specific suggestions or recommendations which the Committee believes would assist its
mission or improvement of the City's transportation infrastructure.
(c) The Annual Report shall not be submitted unless approved by the Committee.
IATransportation Advisory Committee\Resolutions and ByLaws\ByLaws\Tigard Trans Adv Comm Bylaws.docx
5