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City Council Packet - 12/10/2019 IIICity of 'Tigard TIGARD Tigard Business Meeting—Agenda ,, TIGARD CITY COUNCIL MEETING DATE AND TIME: December 10,2019 - 6:30 p.m. Study Session; 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Public Comment items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated;it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-718-2419, (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-718-2410 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVE VIDEO STREAMING ONLINE: htto://www.tieard-or.eov/city hall/council meeting.aho CABLE VIEWERS: The regular City Council meeting is shown live on Channel 28 at 7:30 p.m. The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. 14 ' City of Tigard TIGARD Tigard Business Meeting—Agenda • TIGARD CITY COUNCIL MEETING DATE AND TIME: December 10, 2019 - 6:30 p.m. Study Session; 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223 6:30 PM •STUDY SESSION •EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss the employment-related performance of the chief executive officer,under ORS 192.660(2) (i).All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. PUBLIC COMMENT (Two Minutes or Less,Please) A. Follow-up to Previous Public Comment B. Tigard High School Student Envoy C. Update from Police Chief McAlpine D. Tigard Area Chamber of Commerce E. Public Comment—Sign Up Sheet 3. CONSIDER RESOLUTION TO APPOINT BUDGET COMMITTEE MEMBERS 7:40 p.m. estimated time 4. CONSIDER RESOLUTION OF SUPPORT FOR WORLD SERIES GIRLS SOFTBALL AT COOK PARK 7:45 p.m. estimated time 5. RECEIVE QUARTERLY UPDATE ON CITY COUNCIL GOALS 7:50 p.m.estimated time 6. PUBLIC HEARING: CONSIDER RESOLUTION ADOPTING STORMWATER RATES 8:20 p.m. estimated time 7. NON AGENDA ITEMS 8. EXECUTIVE SESSION: (If not completed during the Study Session), the Tigard City Council will go into Executive Session to discuss the employment-related performance of the chief executive officer,under ORS 192.660(2) (i). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. The Tigard City Council will adjourn from the Red Rock Creek Conference Room at the end of the Executive Session. 9. ADJOURNMENT 8:55 p.m. estimated time IIImi City of Tigard a Tigard City Council Meeting Agenda TIGARD December 10, 2019 CITY COUNCIL STUDY SESSION 6:30 p.m. Mayor Snider will announce: The Tigard City Council will go into Executive Session to review and evaluate the employment-related performance of the Chief Executive Officer under ORS 192.660(2) (i). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Council Meeting Calendar December 3* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 10* Tuesday Council Study Session&Business Meeting—6:30 p.m.,Town Hall 17* Tuesday Council Workshop Meeting —6:30 p.m.,Town Hall 24* Tucsday Cancelled- Christmas Eve, City offices open & Library early closure 31 Tuesday New Years Eve, City offices open &Library early closure January 1 Wednesday New Years Day, City offices & Library closed 7* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 14* Tuesday Council Study Session&Business Meeting—6:30 p.m.,Town Hall 20 Monday Martin Luther King Jr. Day, City offices closed& Library open 21* Tuesday Council Workshop Meeting —6:30 p.m.,Town Hall 28 Tucsday Cancelled- State of the City Address, Broadway Rose,6-8 p.m. AGENDA ITEM NO. 2 E - PUBLIC COMMENT DATE: December 10, 2019 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name bs City 1\ -p �PS -r+��v "I, Cc,o -R.*Itk Also,please spell your name as it sounds,if it will help USPK-Az. ` the presiding officer pronounce: Ser Optional: If you want a response from staff please t..3rALt-� teS leave your contact information: Address City State Zip Phone no. or email Name City Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Optional: If you want a response from staff please leave your contact information: Address City State Zip Phone no. or email Name City Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Optional: If you want a response from staff please leave your contact information: Address City State Zip Phone no. or email SUPPLEMENTAL PACKET FOR -"""242 (DATE OF MEETING) Tigard High School Update -December 10, 2019 • Shrek the Musical was a huge success • Our club of the month is Model UN o They ran games at lunch and got new members • Can &Food Drive was extended until December 13, 2019 o Goal: 10 bins for Saint Vincent de Paul • Tigerettes got first in jazz and third in porn at Category Championships for the Fall Season • Our guitar and jazz programs have their annual holiday concert this Saturday • Our choir program has their annual show at the Grotto tomorrow • The FBLA Giving Tree already has dozens of donations for families in the community • Boys varsity basketball team got first in their tournament this past weekend SUPPLEMENTAL ET FOR 1? - -020/9 / Tigard PD Strategic DashboAkt TE OF MEETING) , £L 1 I.. vot.iC• 1: . 4 i//c 7:01mil� For November 2019 . _, i 1 '__-: '11) ,, ; 2019 Population Estimate 53,148 (Adopted Budget FY 2019-20) Small numbers cause large percentage increases and decreases. Crime Snapshot OEM Selected Group A Offenses Nov 2018 Nov 2019 % Chg 2018 YTD 2019 YTD % Chg Person Crime 43 46• 6.98% 465 369• -20.65% Assault 32 41 • 28.13% 377 307 0 -18.57% Robbery 3 3• 0.00% 31 26 0 -16.13% Property Crime 243 173 0 -28.81% 2293 1858 0 -18.97% Burglary-Residential 9 10• 11.11% 82 58• -29.27% Burglary-Business 4 5• 25.00% 50 49• -2.00% Burglary-Other 3 1 0 -66.67% 32 16• -50.00% UUMV 12 10• -16.67% 150 107• -28.67% Theft 128 89 0 -30.47% 1148 995• -13.33% Vandalism 46 28 0 -39.13% 330 280, -15.15% Societal Crimes 39 62• 58.97% 590 719• 21.86% DUII 6 8• 33.33% 139 134 0 -3.60% Drug Offense 10 8• -20.00% 132 94• -28.79% Disorderly Conduct 4 6 0 50.00°/) 109 63 0 -42.20% Calls for Service Nov 2018 Nov 2019 % Chg 2018 YTD 2019 YTD % Chg Dispatched Calls 1771 1710 0 -3.44% 20618 20438• -0.87% Self Initiated Calls 1446 1327 0 -8.23% 18536 15259 0 -17.68% Response Time Priority 1 &2 6.25 5.97 0 -4.48% 6.27 6.15• -1.91% Priority 3 10.72 9.57• -10.73% 9.9 10.33• 4.34% Priority 4 + 10.55 11.05 04 4.74% 9.92 10.52 0 6.05% Community Snapshot Community Concerns Neighborhood concerns involving homelessness and squatting(Annand Heights) Community Outreach and Events Upcoming Events *TTT Christ Heron Event(11/13) *Scam Prevention Training(12/10) *CPO meetings *Tigard Public Works Trails Open House(11/20) *Landlord Forum(12/11) *Tigard Parent Group meeting(12/11) *K9 Presentation at Summerfield(11/22) * Tigard Tree lighting(12/6) *State of the City(1/28) *Fanno Creek Sr Living training(12/18) *Fred Meyer Christmas for Kids(12/4) *Chat with the Chief(January TBD) *Person Crime-Assault,Homicide,Robbery,Kidnap,Forcible/Non-Forcible Sex Offense *Property Crimes-Arson,Bribery,Res Burglary,Bus Burglary,Oth Burglary,Forgery,Vandalism,Embezzle,Fraud,Theft,UUMV,Bad Check *Societal Crimes-Drug Offense,Prostitution,Weapons,Curfew,DisCon,DUII,Family Offense,Liqour Laws,Peeping Tom,Trespass *The data is National Incident Based Reporting System(NIBRS)compliant and not Uniform Crime Report(UCR)compliant and cannot be compared to any report using that standard. 1 *�' 's ; Tigard PD Strategic Dashboard �101IC.I. 't iyt \ For November 2019 i...., K.,..,______ .r-).\ NI le il : "`„ 2019 Population Estimate 53,148 (Adopted Budget FY 2019-20) _ * i� � Employee Snapshot Department Staffing Information Actual Budget %Budget Sworn 65 69 94% Non-Sworn 15 16 94% Total Number of Personnel 80 85 94% Patrol Officer Staffing 28 Overall% Days Swings Graves #of Shifts Conducted at Minimums 42% 12 11 15 Personnel Unavailable for Work Patrol All Other Overall #of Recruits in Pre-Academy - - - #of Recruits in Academy - - - #of Recruits in FTEP 4 - 4 #of Personnel on Extended Sick Leave / FMLA 1 1 #of Personnel on Military Leave - - - #of Personnel on Light Duty 2 - 2 #of Personnel on Administrative Leave 1 - 1 Total Personnel Unavailable to Work during some Period during the Month 7 1 8 Total Officers Available to work PATROL some period during the Month 21 Operational Effectiveness Snapshot Budget Information is based on the best available data. FY 2018-19 Budget FY 2019-20 Budget Percent YTD Status Percent YTD Status Department Budget Actual Budgeted Actual Budgeted Administrative 40% 42%e -2% 40% 42% -2% Operations 39% 42%0 -3% 39% 42% -3% Services 42% 42%6 0% 40% 42% -1% Total Department Budget 40% 42%0 -2% 39% 42% -2% Budget Information is based on the best available data. FY 2018-19 FY 2019-20 Percent YTD Budget Percent YTD Budget Status Status Department Overtime Actual Budgeted Actual Budgeted Administrative 17% 42% -24% 36% 42% -6% Operations 30% 42%0 -12% 29% 42% -13% Services 26% 42%0 -16% 29% 42% -13% Total Overtime 28% 42%0 -14% 29% 42% -12% 2 ,\ \; Tigard PD Strategic Dashboard 1 For November 2019 ;,` ° ' 2019 Population Estimate 53,148 (Adopted Budget FY 2019-20) ' Calls For Service - By Month I Public Demand Self Initiated AVERAGE - - AVERAGE NOV-19 IIIIIIIIIIIIMIIIMIIIIIMIMIOIIMIMZ NOV-19 Y321 OCT-19 1010 Of 1-19 111 SEPi911190 SEP 19 1248 AUG 19 ^ 2033 AUG 19 1339 JUL-19 2095 JUL-19 1435 JUN-19 1431 JUN-19 1312 MAY-19 MAY-19 1111111111111.1111111111111.1111111 APR19 APR19 154.2 MAR-19 _._. 1770 MAR-19 J FEB 19 f 1E8-19 i JAN 19 JAN.19 $ 1 DEC - ,>.,..��h OEC 1099 Mr NOV - .usa .. _. NOV 0898 ! _ 1 2 son 206 <00 606 800 1000 1200 1+500 1600 1800 Response Times - 5 Year Trend I PRIORITY 1 &2 PRIORITY 3 .„ 5.67 10.75 10.72 6.3.3 / 625`` 10.12 5.97 5.77 953 9.57 I ! 2015 2016 2017 2018 2019 2015 2016 2017 2018 2019 Priority 1 = PRIORITY 4+ ty Priori3 = Imminent threat to life 1312 Urgent call where crime 10.65 ...... •11.05 prevention is needed 9.98 10.155 Priority 2 = Immediate threat to life,occuring now , Priority 4+ = Cold crimes or public assistance 2015 2016 2017 2018 2019 3 *�'` ` "�'',4. , Tigard PD Strategic Dashboard y O;LIC,E 1 , IV , For November 2019 • r� TIG 112D n ,� 2019 Population Estimate 53,148 (Adopted Budget FY 2019-20) Calls For Service - By Month NOVEMBER DISPATCHE; NOVEMBER SELF INITIATED --1669 —1771- 1710 1821 1445'--1538 1553 1625_+ l1419.-.�,-1320 1446""1327 !, . ' .. ; ' 2017= 019 „ 2014 2015 2016 2017 2018 2019 Tracking Code Cases - Year to Date I The tracked counts of these have all / Overdose 2 10 12 23 21 increased. Each involves multiple POH 121 114 130 162 112 officers, evidence processing,and trips to hospitals in some cases. Suicide 4 4 7 7 11 Att. Suicide 57 29 59 55 47 DHS referrals and cases of allegations of DHS Refer 437 395 511 512 493 abuse to an elderly or mentally / Dom Viol 93 70 115 146 115 challenged victim end up in the caseload DV No Crime 39 85 126 115 121 of Detectives and SRO's. ORC Theft 37 59 48 50 65 Domestic Violence reports have Graffiti 114 59 52 99 45 doubled in 5 years . BHI - Transient I Total Calls Logged: 1710 Total Societal Calls: 1057 of monthly workload 62% # of Calls-BHI** 139 # of Calls Transient 148 #of Calls Dispatched 174 #of Calls Self Initiated 68 Total Time Spent 164:00:00 (hr:min:sec) Total BHI/Transient call. 242 *Note 1:Behavioral Health Incidents(BHI)and Transient calls are a subset of the category"Societal”calls. The statistics above are based on officer inputs. **Note 2:An incident may be both BHI and Transient related. These figures are not additive. 4 City Council Update December 2019 SUPPLEMENTAL PACKET FOR / a -fes c.7o/ ' Chamber Update (DATE OF MEETING) Leadership Tigard The Leadership Tigard class met today (12/10/19) and learned about human needs. They toured the Edwards Center and The Knoll. They also heard from NARA, Child Welfare Partnership, CPAH and Project Homeless Connect. Next month is on business and economy. Education,Advocacy, & Building a Strong Local Economy • 4 businesses have joined the chamber in November Debi is in the process of creating a committee for Workforce Development and drafting a Workforce Development program outline. We are working with TTSD on a career day experience for the 8th grade students at Fowler and Twality in partnership with the Tualatin Chamber of Commerce. Promoting Community • Save the Date for Bowl-O-Rama on Saturday, February 29 at Tigard Bowl. Registration is now open! • Save the Date for Tigard Shining Stars Community Awards Gala Friday 5/1/19, 5:30 p.m. o We are now accepting nominations for the community and business awards. Nominations can be made online through tigardchamber.org. o The College Scholarship and Community College/Vocational Program Scholarship application will be opening within the next week. Networking/Visibility Good Morning Tigard (GMT),Thursday A.M. Networking 7:30 a.m.—Weekly 12/12—King City Senior Village, 12/19—Fit Alliance, 1/2/20—No Host, 1/9—CBD Awakenings Health Care Affinity Group—Jan. 7 at 7:15 AM Home,Garden& Design—Jan. 14 at 8 AM Details at http://business.tigardchamber.org/events/calendar/ Tigard Farmers Market Update We had great turnout for the wreath making class. We are currently planning the 2020 season of the market. Vendor applications will be opening in January. TDA Downtown Updates Small Business Saturday was very successful. We had 23 businesses to participate which is our highest participation. The TDA had an annual meeting on December 3rd with Downtown Tigard business owners.We launched the new directory on the Downtown Tigard website. Chris Haedinger and Jessica Love were elected to the board. We will be recruiting for more board members in February. We had 9 businesses participate in the window decorating contest. ProDesign Solutions won The People's Choice Award and Wags Pet Resort won the Judges Choice Award. The Holiday Tree Lighting went great.Thank you to Landmark Ford,TVF&R, City of Tigard,Sherrie's Jewelry Box, Symposium Coffee, McDonalds and Shawn Gardener Dancing for helping make this event happen. Find us on Facebook at exploredowntowntigard and at www.exploredowntowntigard.com. Follow us on Twitter @Tigarddowntown and on Instagram at downtowntigard 112ARo Leadership Tigard ` AIS-4000 3. Business Meeting Meeting Date: 12/10/2019 Length (in minutes): 5 Minutes Agenda Title: Consider Resolution to Appoint Budget Committee Members Prepared For: Liz Lutz, Finance and Information Services Submitted By: Liz Lutz, Finance and Information Services Item Type: Resolution Meeting Type: Council Business Meeting -Main Public Hearing: No Publication Date: Information ISSUE Shall the City Council appoint the following to the budget committee: Siobhan Chandler to a three-year term, ending December 31,2022 and Leah Voit as an alternate for a one-year term ending December 31,2020? STAFF RECOMMENDATION / ACTION REQUEST Approve the recommended appointments to the Budget Committee. KEY FACTS AND INFORMATION SUMMARY Due to regularly expiring terms, there is one voting position and one alternate position that needs to be filled on the Budget Committee. The Appointments Advisory Committee of Councilor Lueb and Councilor Goodhouse interviewed seven citizen candidates. The committee recommended Siobhan Chandler for appointment as a regular member to a three-year term and re-appointment of Leah Voit as the alternate for a one-year term. Mayor Snider has considered the recommendation and concurs with the committee. He is recommending Siobhan Chandler to a three-year term, ending December 31, 2022 and Leah Voit as the non-voting alternate for a one-year term, ending December 31, 2020. OTHER ALTERNATIVES Council could decide to not approve some or all of the recommendations. This would require reopening the recruitment. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community. DATES OF PREVIOUS COUNCIL CONSIDERATION NA Attachments Budget committee appointment CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 19- A RESOLUTION APPOINTING SIOBHAN CHANDLER TO THE BUDGET COMMITTEE AS A VOTING MEMBER AND APPOINTING LEAH VOLT AS AN ALTERNATE MEMBER WHEREAS,a vacancy was created on the Budget Committee when Stephanie Veal's term expired; and WHEREAS, Leah Voit interviewed during the recruitment process for the Budget Committee and is recommended to fill the alternate position vacancy. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Siobhan Chandler is appointed to a three-year term on the City of Tigard's Budget Committee beginning January 1,2020 and ending on December 31,2022. SECTION 2 : Leah Voit is appointed to a one-year term as an alternate member on the City of Tigard's Budget Committee beginning January 1,2020 and ending on December 31,2020. SECTION 3: This resolution is effective immediately upon passage. PASSED: This day of 2019. Mayor-City of Tigard ATTEST: City Recorder- City of Tigard RESOLUTION NO. 19- Page 1 AIS-4078 4. Business Meeting Meeting Date: 12/10/2019 Length (in minutes): 5 Minutes Agenda Title: Consideration of Resolution of Support for World Series Girls Softball at Cook Park Prepared For: Marty Wine, City Management Submitted By: Carol Krager, Central Services Item Type: Motion Requested Meeting Type: Council Business Meeting Resolution -Main Update,Discussion, Direct Staff Public Hearing: No Publication Date: Information ISSUE Shall the council adopt a resolution of support toward Tigard Little League's efforts to have the Little League Softball World Series moved to Tigard? STAFF RECOMMENDATION /ACTION REQUEST Staff recommends the council adopt the resolution of support. KEY FACTS AND INFORMATION SUMMARY The Tigard Little League (TLL) recently approached the City to inform of their desire to make a presentation to Little League International (LLI) to have the Little League Softball World Series (LLSWS) moved to Cook Park. For the last 26 years, the event was held at Alpenrose Stadium,but with the recent sale of part of the dairy, the event will no longer be held there. TLL believes they can make a strong argument for relocating the event to Tigard. First and foremost, the location is in the same state and local region as Alpenrose Stadium, which is beneficial to the event. TLL also believes that Tigard will benefit from the popularity of this event, as it draws visitors from across the country and is covered by ESPN. TLL met with staff to discuss certain improvements that would need to be made at Cook Park, specifically around Ball Field#1. TLL proposes that the City's contribution would be: •Upgrade the backstop; and •Install a perimeter fence around the ball field. The estimated cost for these improvements is $30,000. In addition, staff would need to block off picnic shelter rentals to the public and other field use in order to avoid conflicts with parking. Staff estimates a loss in revenue of between$3,500 and$5,500 based on previous years. The LLSWS event is estimated to bring around 1200 to 1500 fans per day over a seven day period in August. For reference, this is roughly one fifth the size experienced at the Tigard Festival of Balloons. From a staff perspective, support for the event during the week is achievable with existing resources. The workload will certainly be more than a typical day at Cook Park, but the benefit to the community is worth considering. Further, the capital costs of the backstop and perimeter fence improvements,both of which would be contracted out, are a good candidate for Transient Lodging Tax (TLT) revenues. TLL has asked the council to adopt a resolution of support to show Tigard's commitment toward making the necessary improvements and providing support during the event. Staff is supportive of TLL's request and recommends the council adopt the resolution and direct staff to pay for the improvements with TLT revenue. OTHER ALTERNATIVES The council could choose to not adopt a resolution of support, and could choose to not authorize TLT revenue to pay for the improvements at Ball Field #1 in Cook Park. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Tigard's strategic vision, specifically Goal 1,Walking and Connecting. DATES OF PREVIOUS COUNCIL CONSIDERATION The council heard an initial request from Tigard Little League on November 25, 2019. Fiscal Impact Fiscal Information: Staff estimates the needed field improvements by the city will cost about$30,000. Funding for the improvements should be available from the Transient Lodging Tax. Some of these improvements were already included in the proposed CIP for the next fiscal year. Staff estimates the loss in reservation revenue for Cook Park to be between$3,500 and$5,500,based on previous years reservations. Attachments Resolution to Support LT SWS at Cook Park CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 19- A RESOLUTION SUPPORTING TIGARD LITTLE LEAGUE'S EFFORTS TO HAVE THE LITTLE LEAGUE SOFTBALL WORLD SERIES MOVED TO COOK PARK WHEREAS,the Little League Softball World Series must be relocated for the summer of 2020;and WHEREAS, the City of Tigard and Tigard Little League desire to keep the Little League Softball World Series in the Portland Metro area;and WHEREAS,Tigard supports youth and youth sports of all kinds;and WHEREAS, the City of Tigard owns Cook Park with well-maintained sports fields that can support the Little League Softball World Series. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Tigard City Council supports moving the Little League Softball World Series games to Cook Park in Tigard. SECTION : This resolution is effective immediately upon passage. PASSED: This day of 2019. Mayor-City of Tigard ATTEST: City Recorder- City of Tigard RESOLUTION NO. 19- Page 1 AIS-3975 5. Business Meeting Meeting Date: 12/10/2019 Length (in minutes): 30 Minutes Agenda Title: Receive Quarterly Update on City Council Goals Prepared For: Marty Wine, City Management Submitted By: Joanne Bengtson, City Management Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Meeting - Main Public Hearing: No Publication Date: Information ISSUE Priorities for Council Attention and Action: On February 12, 2019 the Tigard City Council discussed the city's goals for the next two years. Criteria for the goals included a policy-level focus; two-year timeframe; limited impacts on core service delivery;implementing the strategic plan; be achievable; and benefit the whole. These were adopted on March 26, 2019. Goal 1: Ensure the City's continued financial stability and sustainability while providing mandated services. Seek ways to fund and increase services valued by the community. Goal 2: Invest and connect key areas of the city to promote economic growth and community vitality. Goal 3: Ensure Tigard grows and develops in a smart and inclusive manner. Goal 4: Enhance two-way communication to understand community priorities and involve the community in the decision-making process. Goal 5: Enhance walkability and pedestrian connectivity. STAFF RECOMMENDATION / ACTION REQUEST Receive the report, offer questions and guidance. KEY FACTS AND INFORMATION SUMMARY Staff provides Council with quarterly updates about progress and next steps in meeting Council goals. OTHER ALTERNATIVES Council could have conversations about clarifying or refining their goals. Council may also have questions or guidance about project plans. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Please see above for Council goals. DATES OF PREVIOUS COUNCIL CONSIDERATION Council Goals for this two-year term were adopted on March 26, 2019. The first update was given at the September 10, 2019 council meeting. This would be the second update for Council. Attachments Council Goals Dec 2019 presentation Council Goal report Dec 2019 CITY OF TIGARD Respect and Care I Do the Right Thing I Get it Done i 14 III TIGARD City Council Goals 3rd & 4th Quarter 2019 Progress, Successes, and Look-Ahead City Management I December 10, 2019 CITY OF TIGARD Goal 1. Ensure the City's financial stability & sustainability while providing mandated services. Seek ways to fund and increase services valued by the community. / 1.1. Develop and implement a communications plan for staff and elected officials to engage the public about cost and value of city services and explain funding challenges. / 1.2. Increase trust with the community by regularly publishing a city report card detailing progress and challenges and comparing our work to peer cities. / 1.3. Pursue a local option levy and/or bond in May 2020. Include specific services and/or facilities and communicate this, Council will actively participate, refer by January 2020. CITY OF TIGARD Accomplished Look Ahead ✓ Continued scoping levy & outreach ■ Voter survey 2 (December) ✓ Levy & Bond Task Force ■ Continue levy outreach, Recommendation (October) communications, engagement ✓ Engagement: State of the City, Police ■ FAQ, levy calculator Open House, Coffee with a Cop,St" • Begin levy Safe Harbor process Tuesday outreach, city-wide events • Levy referral (latest: February) ✓ Tested Safe Routes in proposal • Post-referral: articles, mailings, ✓ City Report Card (October) social media posting ✓ A lot of Levy communications: school • Refine City Report Card open houses, videos, Street Fair • Popular Annual Financial Report ✓ Voter survey 1 (October) (PAFR) ✓ Refine levy financials (November) ■ Continue facility planning (report in Feb 2020) CITY OF TIGARD Quarterly Goal Updates Adopted March 2019 - Council's 2-year plan Aligned with citywide strategic plan Annual work plans are being developed Performance audit recommended aligning department workplan + Council goals + citywide SP (coming 2020) 1 Report: what we've done, and what's upcoming ( : 1 I' O 1 ' '1 I ( ; \ R 1) Goal 2. Invest and connect key areas of the city to promote economic growth and community vitality. ► 2. 1. Tigard Triangle ► 2.3. Ensure Southwest ► 2.2. Downtown Corridor maximizes P Universal Plaza benefits to Tigard by TSHT/Outdoor Museum implementing TriMet ► Main St. @ Fanno Creek MOU, prioritizing urban ► Main St. Green St. Phase 2 design & ped connections Fanno Creek Overlook 1 2.4. Complete an initial ► Future developers of TOD - relationship assessment of ► Downtown and Triangle branding effort Washington Square ► Evaluate City Center Plan size/scope Regional Center Plan District & related Pursue Ash Street Crossing development code. t► Update 2007 Leland Report CITY OF TIGARD Accomplished Look Ahead ✓ 72nd Avenue study underway • WA Square business interviews, PM Plan, V Main @ Fanno DDA Community Engagement Plan extension • Triangle Stormwater Implementation Plan ✓ WA Square Consultant Team ' Main St. Ph 2 Design/Engineering award selection underway and • Universal Plaza Owner's rep/PM and engagement plan Activation/Design consultants selected ✓ Universal Plaza • TSHT construction complete Design/Owner's Rep • TSP update begins selection • SWC MOU Conceptual Design Report ✓ SWC station area • Triangle Equitable UR Strategy planning/conceptual design • Senior Center Affordable Housing project ✓ Parks System Master Plan ■ Tigard City Center Futures draft & underway development action plan (TOD vision and ✓ ...so much more ! City Center UR Plan) CITY OF TIGARD Goal 3. Ensure Tigard grows and develops in a smart and inclusive manner. 3.1. Secure external resources to accomplish all planning and outreach to expand UGB to include South RT (Title 11 compliance, UGB expansion application, and annexation). Prepare concept plan for West RT. 3.2. Affordable Housing Plan to promote development and retention. Increase advocacy and consider excise tax. 3.3. Study viability to include employment land in future UGB expansions. (: 1 A' Y O 1, 1 1 G R I) Accomplished Look Ahead ✓ Adopted developer agreement • Construction Excise Tax to fund concept planning allocation ✓ 1Q Supplemental funds 3 staff • Consider CDBG Joint for concept planning Entitlement ✓ Senior Planner hired for PM • Scope Employment Lands ✓ Construction Excise Tax Analysis adopted CITY OF TIGARD Goal 4. Enhance two-way communication to understand community priorities and involve the community in the decision-making process. ► 4.1. Develop and implement strategies for city staff and Council to engage with and hear directly from a wide variety of residents and businesses on important issues. ► 4.2. Initiate listening sessions with residents of unincorporated areas, within the UGB, about the opportunity for annexation. ► 4.3. Increase community understanding and knowledge of the city, its services and fiscal situation. ► 4.4. Promote an inclusive, open-minded, and progressive community. Implement initiatives to improve city services and participation that captures the diversity of the community and improves equity and inclusion. CITY OF TIGARD Accomplished Look Ahead ✓ Performance Audit findings and • Incorporate recommendations, implementation plan (October- performance measures and work December) plans into future budgets ✓ Let's Talk Transportation (Sept) • Multi-city Equity Summit recap ✓ Events & other: Fanno Creek Trail, • Goal clarification for annexation Parks & Rec Master Plan, Community listening sessions Roundtable. Los Empresarios de • Resources for front counter audit to Tigard (Latinx focused business identify service barriers ecosystem) • "100 changes" for inclusion ✓ DEI developments: DEI advisory team, • Continued training and skill building Multi-City Equity Summit, Metzger for staff School & School Park, increased Latinx • SW Corridor Affordable Housing outreach: business roundtables, small group meetings, increased translation, community event •drafted language access plan. City-wide communications plan CITY OF TIGARD Goal 5. Enhance walkability and pedestrian connectivity. 1 5.1. Develop an implementation strategy related to the ADA Transition Plan; identify priorities for curb ramps/sidewalks that must be repaired/replaced to meet ADA guidelines. / 5.2. Invest in walking connections: review sidewalk infill study, dedicate specific funding for ped/bike projects in the CIP equaling at least 10% of the transportation CIP planned expenditures. / 5.3. Continue to advance & develop Safe Routes to School, including one school per year improvement & funding priorities. 5.4. Integrate Complete Street Policy to update the TSP. Consider implementation of a Neighborhood Traffic Management Program. Implement a Citywide Transportation Safety Action plan and a scope/budget for ped crossing improvement plan. / 5.5. Seek Regional Transportation Options funding to develop a regional trail wayfinding plan, and improve FCT signage. CITY OF TIGARD Accomplished Look Ahead ✓ 6-year CIP exceeds standard: 34% of • Sidewalk infill study work (Jan) projects in 2019-20, 14% in 2020-21 • Complete Transportation Safety ✓ ADA Plan Adoption (December) Action Plan (Fall) ✓ Project milestones: 72nd Ave study • TSP Project kickoff (early 2020), ✓ SRTS back to school, Walk and Roll including active transportation events (September-October) network plans, update sidewalk ✓ SRTS visibility: Trick or Treat (1,800 inventory LED lights), bike safety instruction • Metro RTO Grant for FCT signage (2 schools) • Frewing St sidewalk design (CDBG) ✓ Tig-Tu Safe Routes Committee had • SRTS Rolling & Strolling PE initial meeting curriculum: bike & scooter safety ✓ Tested SRTS in local option levy • SRTS events ✓ FCT Amenities Study project • Metro RTO Grant for FCT signage CITY OF I' I G A R D Work Planning & Alignment Continues. Council Discussion? Questions? 2019-2021 Tigard City Council Goals Goal 1. Ensure the City's financial stability and sustainability while providing mandated services. Seek ways to fund and increase services valued by the community. (Corresponds to Strategic Plan Goal 4) Develop and implement a communications plan, for city staff and elected officials, to engage the public about the Strategy 1.1 cost and value of city services and explain funding challenges. Project Manager: Comms/CM/FIS Project: Levy and Bond Outreach Plan Q1 2019 Drafted a Levy and Bond Outreach Plan which Council reviewed and discussed at their March 26th meeting.Launched a'Jargon-Free Budget Conversation'on the Your Tigard engagement page. jan-March Coordinated a'Late Night in Tigard'State of the City event,more than 200 community members attended.At the event,Mayor Snider launched the Council Connections initiative which includes a monthly Cityscape feature,'What's on Your Mind',and"Out of City Hall, Q2 2019 Into Your Neighborhood."The Mayor and Council have been invited to 25 events since the beginning of the initiative.Presented a final April June Levy&Bond Outreach Plan at the June 4 Council meeting.The plan identified outreach opportunities,key messages,and roles and responsibilities. Recreation:many free events for the summer(pop-ups,movies in the park,concerts).PARF increases communicated in citywide and Park&Rec materials.All have seen increased attendance and participation. Presented levy outreach materials at each of the Tigard school Q3 2019 open houses.Developed and filmed the first of four videos about the levy.The first video highlights 'A day in the life of Tigard Police July-Sept Officer.'Coordinated outreach effort is planned for the Downtown Street Fair and Latino Festival. Council Goal Report,12/4/2019 2019-2021 Tigard City Council Goals Finance and Communications staff are working on the city's first Popular Annual Financial Report(PAFR). This is a document that supports the Comprehensive Annual Financial Report(CAFR). The PAFR is brief and intended to be more approachable than the CAFR. It is not limited to financial schedules and provides an opportunity to communicate about city services and funding challenges. The first one will be based on FY 2017-18 audited financials and will be completed by October. Upon completion of the annual audit in December,the PAFR will be updated with FY 2018-19 audited financials. This version will be submitted to the Government Finance Officers Association (GFOA) for review with the intent that the document wins the award for excellence that our Budget and CAFR Q4 2019 have been winning since 1987 and 1985,respectively. Finance,Communications,and City Management is still determining how best to Oct Dec distribute the document. Continue to implement the Communications Plan by enhancing levy related posts,producing a second video on police services,attending key events such as Trick-or-Treat Main Street and Downtown Tree Lighting,and promoting original content related to the levy proposal. Enhance the levy webpage by adding a'tax calculator', frequently asked questions,and individual stories of police officers.Begin working with the Secretary of State's Office on safe harbor for levy materials. Q1 2020 Continue to work with Secretary of State's Office on safe harbor for levy materials.Develop and send a citywide mailer on the levy. Promote levy-related articles and videos on Facebook,Nextdoor,and Twitter. Jan-March Q2 2020 April-June Q3 2020 July-Sept Q4 2020 Oct-Dec Council Goal Report,12/4/2019 2019-2021 Tigard City Council Goals Goal 1. Ensure the City's financial stability and sustainability while providing mandated services. Seek ways to fund and increase services valued by the community. (Corresponds to Strategic Plan Goal 4) Increase trust with the community by regularly publishing a city report card, detailing our progress and challenges, Strategy 1.2 and comparing our work to peer cities. Project Manager: CM/Comms Project: Citywide Report Card Q2 2019 Began conversations about a city report card. April June Q3 2019 Drafted and refined a city report card featuring performance indicators,key facts about city services,and Tigard demographics.The final report will be distributed in October via utility bills and Tigard Life. July-Sept Q4 2019 Published a webpage with supplemental information to the city report card. Solicited community feedback on the city report card-what Oct Dec did people like,what can we do better. Created repository of comments and feedbcak received for tracking purposes. Q1 2020 Jan-March Q2 2020 April June Q3 2020 July-Sept Q4 2020 Oct-Dec Council Goal Report, 12/4/2019 2019-2021 Tigard City Council Goals Goal 1. Ensure the City's financial stability and sustainability while providing mandated services. Seek ways to fund and increase services valued by the community. (Corresponds to Strategic Plan Goal 4) Strategy 1.3 Pursue a local option levy and/or bond in May 2020. Project Manager: City Management Project: 2020 Safety Levy Q1 2019 Presented City Council with preliminary information about a potential levy and bond. Jan-March Q2 2019 Further refined the levy scope and presented Council with the necessary information to decide whether to include a levy and bond on the April June same ballot. Appointed five new members to the Levy Bond Task Force(8.20.19) Convened first meeting of the LBTF (8.21.19) Next meeting Q3 2019 scheduled for 9.18.19. Launched online survey soliciting feedback about inclusion of Safe Routes to Schools (8.26.19).Developed a web July-Sept presence for the local option levy. Community survey/polling firm under contract (DHM Research) DHM will conduct a survey of Tigard voters designed to understand support for levy proposal and messages (October 1).DHM will conduct a second survey designed to test the exact ballot title language to provide information for Council about taking,or not taking,a levy proposal to voters in May 2020 (December 5).Levy Bond Task Force held their third and final meeting on October 16.Drafted a Q4 2019 letter to Council with their recommendation (Oct 29,2019). On November 5,briefed Council about progress on potential levy. Updates Oct-Dec included communications,messaging,outreach,Task Force and survey results via DHM. Internal staff continue to meet bi-weeldy about levy-related work. 5th Tuesday Outreach event occurred on October 29:Council,Cops and Conversations were held at five different venues throughout the city. Council will receive a recommendation from staff to go to ballot with levy(or not). Review process with Secretary of State for safe harbor Q1 2020 continues. Council directs preparation of ballot title and explanatory statement by February 1. Council decision to refer levy to voters JanMarch must be made by February 22 for May,2020 election. Q2 2020 April June Council Goal Report,12/4/2019 2019-2021 Tigard City Council Goals Goal 1. Ensure the City's financial stability and sustainability while providing mandated services. Seek ways to fund and increase services valued by the community. (Corresponds to Strategic Plan Goal 4) By May 2019, determine specific services and/or facilities the voter will get by approving a local option levy and/or Strategy 1.3.1 bond proposal and begin communicating it to the voters. N Project Manager: City Management Project: Scoping the 2020 Safety Levy Council discussed levy alternatives on March 26 and determined alternatives on April 23.At June 25 meeting,Council directed staff to Q2 2019 test voter interest in funding 10 police positions,training and Safe Routes to School through a local option levy. Council is considering a bond for a police facility in 2021. Q2 and Q3 activities focus on visibility for the proposal,outreach and gathering community input. April June Implementing communications plan. Q3 2019 Staff has entered into a contract with FFA Architects to update the Police facility needs assessment,provide adjacency diagrams,review July Sept potential sites for a facility and update the facilities condition assessment for the complex. Q3 2019 Launched online survey on August 26 to solicit feedback around Safe Routes to School inclusion. July-Sept Q3 2019 Staff is actively working to fine-tune the financials for the potential local option levy and anticipates that they will be ready for Council in July Sept the next quarter. Q3 2019 FFA will complete phase one of the conceptual design process for a police facility in October. Staff will report back to Council in Oct-Dec November. Staff anticipates that the financials related to the levy will be ready to discuss in the Fourth Quarter and the potential levy rate will be Q4 2019 refined. (November 12) At November 12 Council meeting,presented refined funding asks for potential levy. Catalyst was initial DHM Oct-Dec survey and prompt was around cost sensitivity. Council wants to explore$0.33 level. Q1 2020 Jan-March s Council Goal Report, 12/4/2019 2019-2021 Tigard City Council Goals Goal 1. Ensure the City's financial stability and sustainability while providing mandated services. Seek ways to fund and increase services valued by the community. (Corresponds to Strategic Plan Goal 4) Council will actively participate in the city's communications regarding the community benefits of the local option Strategy 1.3.2 levy and/or bond. Project Manager: CM/Comms Project: Council Connections Q1 2019 Jan-March Staff brought a levy and bond communication plan to Council on June 4,2019. Council outreach activities for the next two quarters focus Q2 2019 on visibility and outreach for the proposal and understanding community feedback about the proposal. April June Outreach activities include Summerfield,National Night Out,attendance at summer events such as concerts and movies in the Park, Street Fair and LatinFest,joint Council-Chamber meeting. Council liaisons (Councilor Lueb and Newton) attended the Levy Bond Task Q3 2019 Force on Agust 21,2019. Staff led a discussion with the Committee for Community Engagement(including CCE Council Liaison July-Sept Newton) about levy communications. CCE provided insight into how to strengthen levy communications. Engage with the community at Police Open House,Coffee with a Cop (in the city's five patrol districts),Trick-or-Treat Main Street, Holiday Tree Lighting,and'Out of City Hall,Into Your Neighborhood'events,leaf pick-up events,Fanno Creek Trail meeting. Social media and web boosting of levy messages. Chat with the Chief event.The city's communication and outreach efforts have focused on Q4 2019 informing the community about a May 2020 Police Safety Levy. Key actions include:hosting`Council. Cops. Conversation'in five Oct-Dec different locations throughout the city(October 29,2019).Producing a video on police and community relations which highlighted community leaders including Jimmy Brown and Wadji Said. Completing on-line and in-person engagement on whether Safe Routes to School projects should be included in the levy. Q1 2020 Design communication materials for Tigard Life inserts and mailings.Prepare collaterla for Secretary of State/Safe Harbor review. ,an-March Planning a Council outreach event for January 2020 that focuses on possible levy(Cocoa and Cookies). Council Goal Report,12/4/2019 2019-2021 Tigard City Council Goals Goal 1. Ensure the City's financial stability and sustainability while providing mandated services. Seek ways to fund and increase services valued by the community. (Corresponds to Strategic Plan Goal 4) Strategy 1.3.3 By mid January, 2020 refer a local option levy and/or bond for voters to consider at the May, 2020 election. Project Manager: City Management Project: Levy Referral Q3 2019 City Council briefings about levy planning and communications are scheduled monthly through January. Levy and Bond Task Force July Sept convened for three meetings to advise the Council about a proposed levy. Q4 2019 City Council will refine the levy proposal and begin review of caption,ballot title,summary,and explanatory statement for referral Oct-Dec beginning in January 2020. Develop levy communication materials. Council will receive a recommendation from staff to go to ballot with levy(or not). Review Q1 2020 process with Secretary of State for safe harbor continues. Council directs preparation of ballot title and explanatory statement by February Jan-March 1. Council decision to refer levy to voters must be made by February 22. Q2 2020 May 19,2020 is Election Day. April June Q3 2020 July-Sept Q4 2020 Oct-Dec Council Goal Report,12/4/2019 2019-2021 Tigard City Council Goals Goal 2: Invest and connect key areas of the city to promote economic growth and community vitality. (Corresponds to Strategic Plan Goal 2) Ensure that Tigard Triangle urban renewal investments promote equitable development and create a vibrant, Strategy 2.1 walkable, and connected district. Project Manager: CD/ENG Project: A New Tigard Triangle: Planning for Equitable Development Q1 2019 Jan-March Q2 2019 A New Tigard Triangle: Planning for Equitable Development held 3 community meetings,two focus groups,two TCAC subcommittee April June meeting and briefings for equitable UR strategy. Q3 2019 Tigard Triangle Stormwater Implementation Plan:work begins. Parks System Master Plan Update begins. TCAC approved letter of July Sept endorsement of New Tigard Triangle Equitable UR Strategy. 72nd Avenue Study:work began July 2018,study to be delivered December 2019. Provide update to Board of TCDA on New Tigard Q4 2019 Triangle Equitable UR Strategy. Start preliminary design on three high ranking Triangle urban renewal projects and program Oct-Dec development. Q1 2020 Jan-March Q2 2020 TCDA Board review of Equitable Urban Renewal Strategy April June Q3 2020 Tigard Triangle Stormwater Implementation Plan: study delivered. my-Sept Q4 2020 Parks System Master Plan Update delivered. Oct-Dec Council Goal Report,12/4/2019 2019-2021 Tigard City Council Goals Goal 2: Invest and connect key areas of the city to promote economic growth and community vitality. (Corresponds to Strategic Plan Goal 2) Continue to make Downtown Tigard a place people want to be by making substantial progress on projects that attract new residential and business investment: Design and engineering of the Universal Plaza Construction of the Tigard Street Heritage Trail/Rotary Plaza Redevelopment of the Main St.at Fanno Creek property Main Street Green Street Phase 2 Fanno Creek Overlook Strategy 2.2 Cultivate more relationships with future developers that share our multigenerational transit-oriented development vision. Create an inventory of sites with high potential for transit-oriented housing redevelopment. Support and participate in a branding effort for the Downtown and Tigard Triangle. Evaluate the size and scope of the City Center Urban Renewal Plan to determine whether tax increment resources in the downtown are sufficient to meet council objectives. Prepare recommendations regarding the City Center urban renewal area's possible continuation Pursue the Ash Street Crossing to improve multi-modal circulation in the downtown. Update the 2007 Leland report to accelerate downtown redevelopment, focusing on leverage possibilities from SW Corridor and other active transportation investments. Project Manager: CD/ENG/FIS Project: Many On 5/14,the LCRB awarded the contract for the city's Financial Advisor(FA). Staff has been working with the FA to restructure Q2 2019 existing debt on the Ferguson property and issue additional debt to finance projects in downtown including Universal Plaza,restrooms at April June Rotary Plaza, and Main Street Green Street Phase 2. Q3 2019 ,July-Sept Council Goal Report,12/4/2019 2019-2021 Tigard City Council Goals Q3 2019 Council passed a resolution to authorize staff to issue the debt for Downtown Urban Renewal projects on August 13th. On August 29, July Sept approximately$6M in debt was funded. Q4 2019 Main Street Green Street Phase 2 project planned to begin (completed 2021).Transportation System Plan update begins (Ash Street/North Dakota concept included). Tigard Street Heritage Trail construction. Oct-Dec Q1 2020 Tigard Street Heritage Trail,plaza and restroom completion. Jan-March Q2 2020 April June Q3 2020 July-Sept Q4 2020 Oct-Dec Council Goal Report, 12/4/2019 2019-2021 Tigard City Council Goals Goal 2: Invest and connect key areas of the city to promote economic growth and community vitality. (Corresponds to Strategic Plan Goal 2) Continue to make Downtown Tigard a place people want to be by making substantial progress on projects that attract new residential and business investment: Design and engineering of the Universal Plaza Construction of the Tigard Street Heritage Trail/Rotary Plaza Redevelopment of the Main St.at Fanno Creek property Main Street Green Street Phase 2 Fanno Creek Overlook Cultivate more relationships with future developers that share our multigenerational transit-oriented development vision. Strategy 22 Create an inventory of sites with high potential for transit-oriented housing redevelopment. Support and participate in a branding effort for the Downtown and Tigard Triangle. Evaluate the size and scope of the City Center Urban Renewal Plan to determine whether tax increment resources in the downtown are sufficient to meet council objectives.Prepare recommendations regarding the City Center urban renewal area's possible continuation Pursue the Ash Street Crossing to improve multi-modal circulation in the downtown. Update the 2007 Leland report to accelerate downtown redevelopment,focusing on leverage possibilities from SW Corridor and other active transportation investments. Q3 2019 Universal Plaza July-Sept Gehl Studios prepared Universal Plaza Design Brief,Public Life Public Space Insights and RFP language RFP for Owner's Rep for Universal Plaza released Local Contract Review Board consideration of Owner's Rep contract Main Street at Fanno Development Agreement with AVA Tigard Development amended,extending the timeline Board of the TCDA review of project plans Main Street Green Street Phase 2 Scope and budgeting underway Fanno Creek Overlook Creekside easement acquisition nearing completion Senior Center Affordable Housing Northwest Housing Alternatives selected for affordable housing lease/development agreement(3 interviews) Cultivate Relationships:TOD Vision RFP for Tigard City Center Futures draft,including a Development Action Plan and developer outreach. Council Goal Report,12/4/2019 2019-2021 Tigard City Council Goals Exclusive negotiation agreement signed. Tigard Senior Center Housing stakeholder meetings,project architect hired. Evaluate City Center Urban Renewal Plan Tigard City Center Futures project RFP including analysis of urban renewal district TIF capacity,recommendations Q4 2019 Universal Plaza Oct-Dec Owner's rep,project manager,and Design and Engineering consultant RFP,selection,and LCRB review. RFP and Selection committee will recommend Plaza Activation and Design consultant Ferguson Plumbing to vacate building Main Street at Fanno Redevelopment TCDA Board decision on second 90-day extension for Development Agreement Developer's new design team and development advisor refines design and engineering plans Main Street Green Street Phase 2 Local Contract Review Board consideration of Design and Engineering contract Senior Center Affordable Housing Council consideration of Lease/Development Agreement with Northwest Housing Alternatives NHA to start design and consulting with stakeholders Ash Avenue Crossing Transportation System Plan update begins (Ash Street/North Dakota concept included) City Center Urban Renewal Plan Update RFP for consultants and consultant selection Council Goal Report,12/4/2019 2019-2021 Tigard City Council Goals Goal 2: Invest and connect key areas of the city to promote economic growth and community vitality. (Corresponds to Strategic Plan Goal 2) Continue to make Downtown Tigard a place people want to be by making substantial progress on projects that attract new Strategy 2.2 residential and business investment: Project Manager: Schuyler Warren Project: Tigard Street Heritage Trail /Tigard's Outdoor Museum Q1 2019 Jan-March Q2 2019 April June Q3 2019 TSHT and TOM groundbreaking ceremony.TSHT work start. Selection of artists for TOM major artworks. July-Sept Q4 2019 TSHT work construction to substantial completion. Interpretive elements for TOM installed.TOM major artwork creation starts. Oct-Dec Q1 2020 TSHT completion. Recent report about project schedule delays at Council's Nov. 26 CIP Update. Jan-March Q2 2020 TOM major artworks complete and installed. April June Q3 2020 IOM project closeout. July-Sept Q4 2020 Oct-Dec Council Goal Report, 12/4/2019 2019-2021 Tigard City Council Goals Goal 2: Invest and connect key areas of the city to promote economic growth and community vitality. (Corresponds to Strategic Plan Goal 2) Ensure the Southwest Corridor project maximizes benefits to the Tigard community and minimizes negative impacts Strategy 2.3 by implementing the memorandum of understanding with Tri-Met. Ensure urban design and pedestrian connections to Tigard light rail stations is prioritized in station area access plans. Project Manager: Gary Pagenstecher Project: SWC MOU Q1 2019 SWC TAC and Urban Design Integration Group workshops address station area planning and pedestrian access. Jan-March TriMet formed the Conceptual Design Report(CDR) workgroup,including Tigard staff,to complete Partner draft by September and a Q2 2019 Public draft by December 2019.The CDR is a point in time description of the project(including MOU items) on completion of the FEIS which accounts for the design work to date and the design direction going forward into design development. April June Q3 2019 CDR Partner draft due to be published mid-September. July-Sept Q4 2019 CDR Public draft due to be published in December. Negotiating IGA with Trimet for staff time reimbursement, formalize project Oct Dec coordination and responsibilities Q1 2020 Refine multi-use path concept with input through the Conceptual Design Report(CDR) process and working directly with the Transit Jan-March Design Team (SWTP) Q2 2020 Project develoment plans check set April June Q3 2020 Project develoment plans 30% July-Sept Q4 2020 Design development of the multi-use pathway over Hwy 217. Oct-Dec Council Goal Report, 12/4/2019 2019-2021 Tigard City Council Goals Goal 2: Invest and connect key areas of the city to promote economic growth and community vitality. (Corresponds to Strategic Plan Goal 2) Complete an initial assessment of Washington Square Regional Center Plan District and related development code. Strategy 2.4 Identify barriers to redevelopment and develop a project of planning and code updates to attract investment in commercial, office, and high-density residential development with a range of price points. Project Manager: Susan Shanks Project: Washington Square Regional Center Update Project Q1 2019 Applied for a Metro 2040 Planning and Development Grant in the amount of$250,000.Mayor Snider sent congressional letters of Jan-March support advocating for USCM infrastructure investment and tax policy changes to expand infrastructure investment. Q2 2019 Metro Staff and the Screening Committee for the grant program forwarded their recommendation to Metro Council to fully fund the April June city's proposal. Q3 2019 Received notification of Metro grant award in July.Next steps include developing a Public Engagement Plan,drafting a Request for uly-Sept Proposals for a project consultant team,and entering into an Intergovernmental Agreement with Metro. Request for Proposals published Oct 23 with a submittal deadline of Nov 27. Proposals being reviewed in December with possible interviews the week of Dec 16. Staff expects to select a consultant team in late December and have them under contract by Jan or Feb 2020. Council approved the Metro IGA on Nov 5,which accepted the Metro grant and a draft scope of work.Work on the Project Q4 2019 Management Plan and Community Engagement Plan has begun,including development of a project website,project briefings to Planning Oct-Dec Commission and CPO-4M,and a direct mailing to businesses. Community engagement planning and business outreach will continue into the next quarter with the consultant team on board. Next quarter goals include business interviews,data collection and mapping,and identification/cultivation of stakeholder working group members. Q1 2020 Jan-March Q2 2020 April June Q3 2020 July-Sept Council Goal Report,12/4/2019 2019-2021 Tigard City Council Goals Goal 3. Ensure Tigard grows and develops in a smart and inclusive manner. (Corresponds to Strategic Plan Goal 2) Secure external resources to: •Accomplish all planning and outreach activities necessary to expand the City's urban growth boundary to include the South River Terrace Area. Complete Tide 11 compliance,apply to Metro for UGB expansion,and annex South River Terrace. •Prepare a concept plan for West River Terrace. Strategy 3.1 The city will direct all work under this goal,which is contingent on: •All direct,indirect and overhead costs necessary to make South River Terrace"development-ready" funded by private sector partners and/or through grants prepared at the expense of the private sector partner. •The continuation of existing city plans and projects such that they are neither slowed nor disrupted by River Terrace planning. •The inclusion of equitable development principles in River Terrace planning. Project Manager: Schuyler Warren Project: River Terrace Concept Planning and UGB Expansion Metro grant award for concept planning.Tigard staff has actively discussed several iterations of an agreement with developer to fund the Q2 2019 concept planning work.Agreement is close and in review by developer's attorney.Work related to the concept plan in West River Terrace April June will include support of employment land. Q3 2019 Agreement with developer to Council September 2019 July-Sept Q4 2019 First Quarter Supplemental will include request for staff and resources needed to undertake this project. Oct-Dec Q1 2020 Schuyler Warren was appointed Senior Planner and will take on project managment of the project. Jan-March Q2 2020 April June Council Goal Report, 12/4/2019 2019-2021 Tigard City Council Goals Goal 3. Ensure Tigard grows and develops in a smart and inclusive manner. (Corresponds to Strategic Plan Goal 2) Complete an Affordable Housing Plan and adopt recommended strategies to promote the development and retention Strategy 3.2 of affordable housing in Tigard. Increase advocacy at the regional level for housing that is affordable, funding strategies, and consider an excise tax. Project Manager: Schuyler Warren Project: Tigard Affordable Housing Plan Q1 2019 Jan-March Q2 2019 Plan Adoption by City Council.Includes strategies to promote and encourage affordable housing,including funding sources,reducing April June barriers, and preserving existing. Pilot program in Washington County for Metro HomeShare. Q3 2019 Adoption of SDC Exemptions for ADUs. City Council gave guidance for construction excise tax. July-Sept Q4 2019 Construction Excise Tax adopted. Oct-Dec Q1 2020 Consider CDBG Joint Entitlement. Council will consider Construction Excise Tax allocation. Jan-March Q2 2020 April June Q3 2020 July-Sept Q4 2020 Oct-Dec Council Goal Report,12/4/2019 2019-2021 Tigard City Council Goals Goal 3. Ensure Tigard grows and develops in a smart and inclusive manner. (Corresponds to Strategic Plan Goal 2) Study the viability for any future expansions of the city's urban growth boundary to include employment land so that Strategy 3.3 new growth and ongoing service costs to Tigard residents and businesses are balanced. Project Manager: Lloyd Purdy Project: New Employment Lands Analysis Q1 2019 Jan-March Q2 2019 April June Q3 2019 Align study with complementary work, findings and deliverables from other CD projects in 2019/2020. July-Sept Q4 2019 Oct-Dec Q1 2020 Scope project for unmet deliverables and non complete research. Issue RFP. Jan-March Q2 2020 Study,research and analysis phase. April-June Q3 2020 Project closeout. July-Sept Q4 2020 Oct-Dec Council Goal Report,12/4/2019 2019-2021 Tigard City Council Goals Goal 4. Enhance two-way communication to understand community priorities and involve the community in the decision- making process. (Corresponds to Strategic Plan Goal 3) Develop and implement strategies for city staff and Council to engage with and hear directly from a wide variety of Strategy 4.1 residents and businesses on important issues. Project Manager: Kent Wyatt Project: Building Community Connections Q1 2019 Continued to develop the Council Connections webpage for residents to ask questions,invite the Mayor and Council to events,and learn Jan March more about their elected officials. Developed meaningful engagement opportunities on'Your Tigard',the city's digital engagement platform. More than 1,600 people visited the site in June. Engineering and Planning held its first Transportation Open House on April 9,including material with Spanish interpretation,to gather input on multiple projects including 72nd Avenue study,Safe Routes to Schools,Complete Streets Policy,SW Q2 2019 Corridor light rail,and other items. City hosted a Camas Festival at Dirksen Nature Park April 27 with the City Council present. The April June event celebrated new park amenities and gathered resident&visitor input on priorities for future Fanno Creek Trail amenities.Launched Volunteer Tigard!where community members address community needs.At the first event, ten volunteers assisted an 80-year old resident in addressing code compliance issues. Recreation is providing many free events this summer. They are excellent opportunities for staff to communicate with the public, including 5 Pop-ups, 5 Movies in the Park,and 2 concerts. Public participation is up at the pop-up events held so far.Hosted the Q3 2019 Community Roundtable with 20 leaders of Tigard non-profits and faith-based groups.Attendees discussed community engagement July-Sept strategies and areas where the city can help.A second Transportation Open House is scheduled for Sept 18. Increase outreach to the Latino community through a business roundtable,small group meetings,and increased translation of city material. Fanno Creek Trail projects Open House Nov 20.Along with the levy,the city continued to inform the community about other key city projects.Key actions include engaging the community on key city projects,including the Parks and Recreation Master Plan, Q4 2019 stormwater management,and strategic vision,on the Your Tigard engagement page. Hosting a one-stop shopping event,`Let's Talk Oct-Dec Transportation'where the community learned about ongoing and upcoming transportation events. Convening the Community Roundtable to discuss inclusive engagement and winter weather resources. Highlighting the city's strategic plan by creating a new`Let's Talk Tigard Walks!'brochure. Council Goal Report,12/4/2019 2019-2021 Tigard City Council Goals Goal 4. Enhance two-way communication to understand community priorities and involve the community in the decision- making process. (Corresponds to Strategic Plan Goal 3) Initiate listening sessions with residents of unincorporated areas, within the urban growth boundary, about the Strategy 4.2 opportunity for annexation. Project Manager: CD Project: Opportunity for Annexation Q1 2019 Jan-March Q2 2019 April June Q3 2019 Staff have begun initial discussions on a work plan to organize and schedule two listening sessions,one each in Metzger and Bull Mountain. CD staff are working with the Design&Comms Team to develop the outrech strategy and informational material. ,July-Sept Q4 2019 Oct-Dec Q1 2020 Goal clarification needed with City Council. Outreach and engagement strategy in development with Design&Comms Team. Jan-March Q2 2020 Conduct two listening sessions,one each in Metzger and Bull Mountain. April June Q3 2020 July-Sept Q4 2020 Oct-Dec Council Goal Report,12/4/2019 2019-2021 Tigard City Council Goals Goal 4. Enhance two-way communication to understand community priorities and involve the community in the decision- making process. (Corresponds to Strategic Plan Goal 3) Strategy 4.3 Increase community understanding and knowledge of the city, its services and fiscal situation. Project Manager: Kent Wyatt/FIS Project: Q1 2019 Jan-March Q2 2019 April June Q3 2019 Continued the weekly feature, "Why Wednesday" to address common misconceptions about city services and projects. July-Sept As mentioned in Strategy 1.1,Finance and Communications staff are working on the city's first Popular Annual Financial Report(PAFR). This is a document that supports the Comprehensive Annual Financial Report (CAFR). The PAFR is brief and intended to be more approachable than the CAFR. It is not limited to financial schedules and provides an opportunity to communicate about city services and funding challenges. The first one will be based on FY 2017-18 audited financials and will be completed by October. Upon completion of Q4 2019 the annual audit in December,the PAFR will be updated with FY 2018-19 audited financials. This version will be submitted to the Oct-Dec Government Finance Officers Association (GFOA) for review with the intent that the document wins the award for excellence that our Budget and CAFR have been winning since 1987 and 1985,respectively. Finance,Communications,and City Management is still determining how best to distribute the document. Q1 2020 Jan-March Q2 2020 April June Q3 2020 July-Sept Q4 2020 Oct-Dec Council Goal Report,12/4/2019 2019-2021 Tigard City Council Goals Goal 4. Enhance two-way communication to understand community priorities and involve the community in the decision- making process. (Corresponds to Strategic Plan Goal 3) Promote an inclusive, open-minded, and progressive community. Implement initiatives to improve city services and Strategy 4.4 participation that captures the diversity of the community and improves equity and inclusion. Project Manager: ACM and HR Dir Project: Building Diversity Equity and Inclusion in Tigard Established a DEI Statement for the City and a DEI Plan included identifying 4 Objectives with Key Results for each,developed a webpage and published the information along with stats of how representative city staff are in comparison to our community;established a number of front counter positions as bi-lingual;held staff brainstorming session on how the city could grow a more inclusive and Q1 2019 welcoming culture;and made changes to the recruitment process to enhance our ability to attract and retain a more diverse workforce- Jan-March including initiating blind applicant screening,establishing a DEI question bank to be incorporated into all hiring processes,increasing our focus in development of job posting on the importance of establishing an inclusive and welcoming city. Hosted DEI 101 courses for city staff;launched an internal DEI Advisory Team;reviewed statistics to see if our recruitment efforts were >` effective;updated our statistics on the webpage to show our progress;reported progress as part of the city's report card;provided procedural justice training for PD;partnered with Washington SO to host a community dinner with marginalized communities;hosted community conversations around equity and affordable housing;implemented citywide translation services;created a welcome poster and Q2 2019 flyer featuring 13 languages about city services;met with the Committee for Community Engagement for input regarding the up-coming April June Mutli-city Equity Summit;participated with VAN on their continued efforts in WA Co to operationalize equity;completed'Access Recreation'training to better understand barriers on our trails and in parks. Created an online survey,'A Community for All'which asks for input on how the city should prioritize projects that remove barriers for everyone;began posting social media messages in English and Spanish;translated key outreach materials in English and Spanish; developed a Team charter for the DEI Advisory Team;drafted internal meeting norms to enhance respectful engagement among city Q3 2019 staff;drafted an intital DEI Resolution for Council consideration;received the HEAL City small grant to purchase and install three sets J my-Sept of English/Spanish early literacy signs in parks (Cook Park Install completed);and established a presence at the Tigard Street Fair/Latino Festival. Council Goal Report,12/4/2019 2019-2021 Tigard City Council Goals Working to identify a resource person to help the city with an initial front counter audit for identifying barriers in our systems;working to develop guidelines for when they city will translate information and documents;establish an implicit bias certification process for interview panelists;exploring a new hire mentor program to increase the sense of welcome among new staff;present a DEI Resolution for Council consideration;roll-out a Respectful Workplace Conduct Policy;co-host with 4 other cities the first Multi-City Equity Summit; co-host with Multnomah Co and others the NW Diversity Conference;participate in the Building Bridges Event;revise the DEI Plan to update what has been accomplished and prepare a workplan for 2020 to incorporate both the workplan for the DEI Directors and the Q4 2019 DEI Advisory Team. Transportation Open House and Fanno Creek Trail projects Open House including Spanish translation,child care Oct Dec services. External events inlcude Project Homeless Connect;community meeting for Tigard Triangle Equitable Development Strategy (four languages);sponsored OHA public meeting for affordable housing in the Triangle;Latinx business owners focus group joint with Adelante Mujeres. Created Los Empresarios de Tigard,a Latinx-focused business ecosystem. Other activities include programming the library cafe space with Tigard micro-businesses.Metzger School multicultural night and park meetings (bilingual). Spoke at APA about Triangle Equitable Development Strategy. Selected artists for Tigard's Outdoor Museum to reflect the region's history. Multi-Equity Summit Group will meet about next steps. Implement additional staff training. Skill building for internal DEI Advisory Team. Scoping a study to review/audit Tigard's public facing services to find and address barriers. Goal:identify 100 things that Tigard Q1 2020 can change to be more inclusive and welcoming(underway...the countdown is on!). External events:SW Corridor Affordable Housing Jan-March community event focused on affordable housing(5 languages). Los Empresarios de Tigard Workshop Series 1: Resources and Partnerships. Census 2020 work to include hard-to-reach population focus to increase response rate Q2 2020 April June Q3 2020 July-Sept Q4 2020 Oct-Dec Council Goal Report,12/4/2019 2019-2021 Tigard City Council Goals Goal 5: Enhance walkability and pedestrian connectivity. (Corresponds to Strategic Plan Goal 1) Develop an implementation strategy related to the ADA Transition Plan to identify the priorities for curb ramps and Strategy 5.1 public sidewalks that must be repaired or replaced to meet current ADA guidelines. Project Manager: ENG/CS Project: ADA Transition Plan Q1 2019 Jan-March ADA Planning moved forward with a prepared draft ADA Transition Plan that included input from a citizen focus group and staff. Draft plan to be released for public comment in August and includes a briefing with City Council. Implementation strategies will be Q2 2019 included in plan for Council consideration for adoption in Fall 2019,and ramps/sidewalk policies development,planning and budgeting April June to start thereafter. II Q3 2019 Transition plan presentation to City Council July-Sept Q4 2019 City Council adoption of the ADA Self-Evaluation and Transition Plan. Complete development of implementation strategies and Oct-Dec implementation of smaller early action projects within 3 years of Council adoption of the plan. Q1 2020 Jan-March Q2 2020 April June Q3 2020 July-Sept Q4 2020 Oct-Dec Council Goal Report, 12/4/2019 2019-2021 Tigard City Council Goals Goal 5: Enhance walkability and pedestrian connectivity. (Corresponds to Strategic Plan Goal 1) Invest in walking connections by reviewing the Tigard sidewalk infill study and recommendations and continuing to Strategy 5.2 dedicate specific funding for pedestrian and bike facility projects in the city's Capital Improvement Plan equaling at least ten percent of the transportation CIP planned expenditures. Project Manager: CD/ENG Project: Build Walking Connections The 6-Year Capital Improvement Plan (CIP) adopted by Council as part of the FY 2019-20 Budget exceeds the standard set in this 2019-20 strategy that planned pedestrian and bike facility projects should equal at least 10 percent of the planned transportation CIP expenditures. In FY 2019-20,those projects equal 34%of the transportation CIP expenditures and in FY 2020-21 they represent 14%. Over the entire 6-Year CIP,pedestrian and bicycle facilities make up 21%of transportation CIP. Main Street Green Street Phase 2 consultant selection and contract negotiations began Pedestrian&Cyclist Connections Program is an ongoing annual program provides that provides multiple small pedestrian and cyclist improvements including flashing beacons for crossings,"Your Speed Is"signs,"20 is Plenty"yard signs,grant match for lighting along 99W,grant match for Transportation Safety Action Plan to reduce crashes, fill small sidewalk gaps Q2 2019 Tigard Street Heritage Trail design and permitting completed in the spring;the construction contract approved in August April June Fanno Creek Trail design work began for four segments;work proceeds on a multi-jurisdiction project to plan an at-grade crossing of Scholls Ferry Road due to a frequently flooded trail undercrossing;planning for an alignment of the last Fanno Creek Trail segment from Bonita to Durham starts September;In June Mayor Snider wrote to Washington County's Urban Road Maintenance District supporting five projects that would provide pedestrian safety improvements to Metzger and Bull Mountain and to support Safe Routes to School programs at schools where improvements are needed. Council adopted a Complete Streets Policy. Complete Streets Policy Implementation Plan includes 23 specific actions to make Tigard more walkable and bikeable.The Tigard Transportation Advisory Committee (TTAC)will share responsibility and oversight in implementation. Walking connection improvements in this year's CIP include multiple projects with pedestrian and cyclist improvements underway including: Pavement Management Program,curb ramp improvements along with Durham Road paving summer 2019 Tiedeman Ave.will see the initiation of the design process in late spring 2019 for sidewalks on Tiedeman at connection with the Tigard Street Heritage Trail Q3 2019 Commercial St.and 99W sidewalks (Beef Bend to Naeve)were put out to bid by ODOT with construction start summer 2019 Council Goal Report,12/4/2019 2019-2021 Tigard City Council Goals July-Sept Koy Kogers Road (County construction of roadway including sidewalks and bike lanes underway 121st Avenue design is underway for widening to add sidewalks and bike lanes 72nd Avenue Study is in active development of options and public/staff rating underway for future cross section of 72nd in the Tigard Triangle with pedestrian and bicycle amenities being the focus North Dakota Street Bridge Replacement is in the initial scoping phase now with ODOT for a project that will add bike lanes and sidewalks to a new bridge Wall Street/Tech Center Drive consultant is selected,design starting summer 2019 for completion of complete street in Hunziker Core Complete 72nd Ave Study. Substantial completion of Tigard Street Heritage Trail. See other projects underway above. Project status worksheets provided to Council in advance of CIP Project Update Nov. 26 Council presentation.TSP scope of work will include active Q4 2019 transportation network plans.Pedestrian plan will include an update of existing sidewalk inventory and project priorities for completion. Oct-Dec Frewing Street CDBG-funded sidewalk infill project begins design phase. Council Goal Report, 12/4/2019 2019-2021 Tigard City Council Goals Q1 2020 Work could begin on Tigard sidewalk infill study. Outcome may be dedicated funding identified in the city's CIP. ,Jan-March Q2 2020 April June Q3 2020 July-sept Q4 2020 Oct-Dec Council Goal Report, 12/4/2019 2019-2021 Tigard City Council Goals Goal 5: Enhance walkability and pedestrian connectivity. (Corresponds to Strategic Plan Goal 1) Continue to advance and develop Safe Routes to School (SRTS) plans for Tigard schools and implement an Strategy 5.3 improvement for at least one school per year including funding priorities. Project Manager: Dave Roth Project: Safe Routes to School Program City re-applies for Metro RTO funding to continue successful SRTS program and staff position going forward.Metro awards Tigard Q1 2019 $150,000 in grant funding to support SRTS program for three additional years. Program will now work with all schools in the TTSD Jan-March school district and now includes collaboration with TTSD Transportation (school bus program). Q2 2019 April June Top priority SRTS infrastructure projects identified for potential funding through a local option levy. Staff developed initial list of 10 Q3 2019 projects across the city with a total cost of$1.3M. List refined to$925,000 of projects and is being used to poll voter support.Tigard July-Sept SRTS program kicks-off at back to school events at all TTSD elementary and middle schools.Tabled at 16 events to promote safe travel SRTS Walk and Roll events planned for October 2019. Eight schools collected participation data.Trick or Treat Main Street:handed out Q4 2019 1,800 blinking LED lights.Bike safety instruction with two schools in November and three schools planned for spring 2020. First Oct-Dec meeting of Tigard-Tualatin Safe Routes to School Committee to meet quarterly. Scooter acquisition. Q1 2020 Develop Rolling&Strolling Elementary PE curriculum to teach pedestrian and kick scooter safety. Categorizing SRTS infrastructure Jan-March barriers to safe active travel to school.Bike Fix-it Workshop at Metzger Elementary. Q2 2020 Tigard Bike Rodeo at C.F.Tigard Elementary and Walk&Roll to School Day(May) April June Q3 2020 July-Sept 1Q4 2020 Council Goal Report,12/4/2019 2019-2021 Tigard City Council Goals Goal 5: Enhance walkability and pedestrian connectivity. (Corresponds to Strategic Plan Goal 1) Integrate the Complete Streets Policy to update the Transportation System Plan. Consider implementation of a Strategy 5.4 Neighborhood Traffic Management Program. Implement a Citywide Transportation Safety Action Plan and develop a scope and budget for a pedestrian crossing improvement plan. Project Manager: CD/ENG Project: Various Q2 2019 Complete Streets Policy adopted by Tigard City Council in June of 2019.Transportation Safety Action Plan (TSAP) project kicks-off. April June Q3 2019 July-Sept Transportation Safety Action Plan (TSAP) to be completed. Complete Streets Policy implementation underway with some activities already completed(e.g. Ped Bike Subcommittee folded back into TTAC,Transportation Safety Action Plan completed).TSP update is in Q4 2019 scoping now with RFP anticipated to out in early2020—we will be incorporating Complete Streets Policy(as well as Strategic Plan Oct-Dec p g P �' g p Vision) into the early phases of the project as we re-evaluate existing TSP Goals,Objectives,and Policies. Q1 2020 Transportation System Plan (TSP) Project kicks off. Jan-March Q2 2020 April June Q3 2020 July-Sept Q4 2020 Oct-Dec Council Goal Report, 12/4/2019 2019-2021 Tigard City Council Goals Goal 5: Enhance walkability and pedestrian connectivity. (Corresponds to Strategic Plan Goal 1) Seek Regional Transportation Options funding to develop a regional trail wayfinding plan, and improve signage along Strategy 5.5 the Fanno Creek Trail. Project Manager: Dave Roth Project: Wayfinding signage for intersections along the Fanno Creek Trail was constructed using the Intertwine Trail signage templates. Signs for some unfinished sections of the Fanno Creek Trail are already made. Additionally,wayfinding signs for the Pathfinder/Genesis Trail are Q2 2019 finished and will be installed this fall. Wayfinding signage for the trails in Dirksen Nature Park are constructed;installation is expected by April June fall. Q3 2019 July-Sept Wayfinding options are included in Fanno Creek Trail Amenities study project. Public input requested online,at Fanno Creek Trails Q4 2019 Open House and at spring 2019 Camas Festival regarding types of amenities desired.Planning to apply for Metro RTO grant to support additional signage on Fanno Creek in spring of'21.This could overlap with the Fanno Creek amenities project being led by Public Works. Oct-Dec Q1 2020 Metro RTO Grant Due for wayfinding signage plan on Fanno Creek Regional Trail. Jan-March Q2 2020 April-June iP Q3 2020 July-Sept Q4 2020 Oct-Dec Council Goal Report,12/4/2019 2019-2021 Tigard City Council Goals Goal 5: Enhance walkability and pedestrian connectivity. (Corresponds to Strategic Plan Goal 1) Strategy 5.6 Advocate for local control of speed limits in residential neighborhoods. Project Manager: CD/ENG Project: Tigard advocated during 2019 legislative session. SB 558 approved.Along with other Oregon cities,Tigard now has more flexibility in Q2 2019 setting residential speed limits and may designate speed for a highway under the City's jurisdiction that is 5 mph lower than the statutory April June speed when the highway is in a residential district and not an arterial highway. Q3 2019 July-Scpt Speed limit planning is being included in work scoping for the TSP udpate project. CD /Engineering to consider new recommended speed zones by roadway functional class (i.e.local,neighborhood,collector,arterial). In this work,we've identified a few outliers where Q4 2019 the current posted speed is likely higher than what we would expect to see in an urban area.This work will be folded into the TSP update Oct-Dec next year. Further,with new legislation at the state level,we can consider reducing neighborhood speed limits—another piece of this process to be folded into TSP update. Q1 2020 Jan-March Q2 2020 April June Q3 2020 July-Sept Q4 2020 Oct-Dec Council Goal Report,12/4/2019 AIS-3949 6. Business Meeting Meeting Date: 12/10/2019 Length (in minutes): 35 Minutes Agenda Title: Public Hearing: Consider Resolution Amending the Master Fees & Charges for Storm and Surface Water Prepared For: John Goodrich Submitted By: John Goodrich, Public Works Item Type: Motion Requested Meeting Type: Council Resolution Business Public Hearing-Legislative Meeting- Main Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Tigard City Council adopt storm water rates, as suggested by the storm water utility rate study, and as recommended by staff? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the council adopt proposed rates as proposed. KEY FACTS AND INFORMATION SUMMARY Over the last few months, the Public Works Department,in collaboration with the Finance and Information Services Department, has completed the stormwater rate study to provide a financial plan that meets operational and maintenance requirements and funds priority capital improvement projects. These projects address stream and creek erosion, silting, risks of localized flooding, and improvement of urban runoff water quality. The city contracted with FCS Group to conduct the study and their representatives will provide council with an overview of the financial analysis,revenue projections, and recommendations necessary to meet current mandated service levels. Stormwater rates are determined by Clean Water Services, the county stormwater agency. The city adopted a local service "surcharge" in 2007. As an enterprise utility that receives no tax dollars,monthly service charges are the only revenue source. This local service fee was increased to $2.00 per month in 2009 and has not increased since then. However, the recently adopted stormwater master plan has identified public drainage problems that will require approximately$50 million to fund projects over the next 20 years to meet federal and state requirements and address the erosion and silting occurring within the system. In order to provide the necessary funding over the next 20 years, the stormwater rate study recommends increasing the local service fee from $2.00 per EDU per month to $5.50. A portion of the recommended rate is attributed to a utility franchise fee,which has not been previously assessed or collected. This fee is required by the municipal code. The proposed one-time rate adjustment would be effective for the next four years (FY 2021 through FY 2024). As a utility best practice, another rate review is scheduled to occur in FY 2024. Based on council preference regarding financial and funding strategies for stormwater utility services, the council will consider adoption of the rate study and final recommendation for adjustment to fees and charges beginning in FY 2021 (effective July 1, 2020). OTHER ALTERNATIVES The council has the option to not adopt any changes to the current stormwater surcharge or adopt a different rate. However, the stormwater fund balance and future anticipated rate increases provided by Clean Water Services over the next several years will not provide enough funding for these stormwater capital improvements identified in the 2018 Stormwater Master Plan. It may also negatively impact the maintenance level of service of the system such that CWS performance standards cannot be met. COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS Council adopted the 2018 Stormwater Master Plan by Resolution 18-12 on February 28, 2018. DATES OF PREVIOUS CONSIDERATION Council was briefed on upcoming utility rate studies being conducted by the Public Works and Finance Departments during a study session on January 29,2019. Council last considered and adopted a change to the stormwater surcharge in 2009. Attachments Resolution Master Fees&Charges Council Packet Review Presentation AgendaQuick©2005-2019 Destiny Software Inc.,All Rights Reserved CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 19- A RESOLUTION AMENDING THE MASTER FEES AND CHARGES FOR STORM AND SURFACE WATER SERVICES WHEREAS, the city conducted a financial rate study for Storm and Surface Water Services in November 2019 that meets the provisions of TMC 3.32.030—Method of Determining Rates for Fees and Charges;and WHEREAS, City Council reviewed and considered the findings and recommendations of the rate study for Tigard Stormwater Surcharges on December 10,2019. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Master Fees and Charges for the City of Tigard are amended as shown in the attached schedule (Exhibit A). SECTION : This resolution is effective immediately upon passage. PASSED: This day of 2019. Mayor-City of Tigard ATTEST: City Recorder-City of Tigard RESOLUTION NO. 19- Page 1 Department Revenue Source Fee or Charge Effective Date PUBLIC WORKS-UTILITIES Booster Pump Charge Meter Size (diameter inches) 5/8 x 3/4 $5.15 /monthly 1/1/2015 3/4 x 3/4 $7.42 /monthly 1/1/2015 1 $13.72 /monthly 1/1/2015 1.5 $41.16 /monthly 1/1/2015 2 $66.82 /monthly 1/1/2015 3 $117.83 /monthly 1/1/2015 4 $241.65 /monthly 1/1/2015 6 $257.23 /monthly 1/1/2015 8 $411.57 /monthly 1/1/2015 10 $804.11 /monthly 1/1/2015 12 $1,157.91 /monthly 1/1/2015 Customer Charge (Basic fee charged to customers to have the City deliver water.) Meter Size(diameter inches) 5/8 x 3/4 $29.36 /monthly 1/1/2019 $30.31 /monthly 7/1/2020 3/4 x 3/4 $42.29 /monthly 1/1/2019 $43.66 /monthly 7/1/2020 1 $65.86 /monthly 1/1/2019 $68.00 /monthly 7/1/2020 1.5 $173.93 /monthly 1/1/2019 $179.58 /monthly 7/1/2020 2 $282.20 /monthly 1/1/2019 $291.37 /monthly 7/1/2020 3 $555.47 /monthly 1/1/2019 $573.52 /monthly 7/1/2020 Page 1 Department Revenue Source Fee or Charge Effective Date 4 51,055.13 /monthly 1/1/2019 $1,089.42 /monthly 7/1/2020 6 $1,183.07 /monthly 1/1/2019 $1,221.52 /monthly 7/1/2020 8 $1,847.73 /monthly 1/1/2019 $1,907.78 /monthly 7/1/2020 10 $3,409.51 /monthly 1/1/2019 $3,520.32 /monthly 7/1/2020 12 $4,824.23 /monthly 1/1/2019 $4,981.02 /monthly 7/1/2020 Final Notification Process Fee $10.00 /per instance 10/19/2016 Fire Hydrant Flow Test $400.00 /test 7/1/2018 Fire Hydrant Usage-Temporary 3"hydrant meter deposit* $650.00 9/1/2002 *Deposit is refundable if returned in good condition Hook-up service $50.00 2/27/2001 Continued use $50.00 /month 2/27/2001 Consumption Current irrigation water usage rate 9/1/2002 per 100 cubic feet of water used Fire Rates(Sprinklers) 6"or smaller $19.93 /month 7/1/2019 6"or smaller $20.58 /month 7/1/2020 8"or larger $26.36 /month 7/1/2019 8"or larger $27.22 /month 7/1/2020 Fire Service Connection $1,700 /+12%fee based on construction costs. 7/1/2019 Meter Disconnection Actual labor and material costs+ 10% 9/1/2002 Meter Installation Fees 5/8"x 3/4"Meter $405.00 7/1/2018 3/4"x 3/4"Meter $463.00 7/1/2018 1"Meter $636.00 7/1/2018 1 1/2"Meter $983.00 7/1/2018 2"Meter $1,272.00 7/1/2018 Page 2 Department Revenue Source Fee or Charge Effective Date 3"or more Meter Actual labor&materials + 10% 9/1/2011 Meter Out-of-Order Test Meter calibration cost+actual labor 9/1/2002 and material costs+10% Sanitary Sewer Service(Fee set by Clean Water Services) (City receives 20%of fees collected) Base Charge $31.61 /dwelling unit/month 7/1/2019 Use Charge $2.09 /100 cubic feet/month for 7/1/2019 individual customer winter average Tigard Sewer Surcharge $2.37 /dwelling unit/month 7/1/2019 Service Installation Fees Single Trench-Single Residential Service $3,815.00 includes labor&materials 7/1/2018 1 1/2"Meter and greater Actual labor and material costs+10% 10/1/2011 Storm and Surface Water(Fee set by Clean Water Services) • (City retains 75%of Service Charge fees collected) (City retains 100%of its Surcharge fees collected) Service Charge $9.25 /ESU/month 7/1/2019 :09 /ESU/month 7/1/2001 Tigard Stormwater Surcharge $5.50 /ESU/month 7/1/2020 Water After Hours Emergency Turn On Service* $65.00 7/1/2017 *Service Hours Outside of Monday through Friday 8:00 am-5:00 pm Water Bacteriological Quality Testing Cost per test $80.00 7/1/2018 Water Disconnection Charge for Non-payment During business hours $50.00 2/27/2001 Water Line Construction-New Development 12%of Actual Cost 2/27/2001 Water Main Extension Designed and installed by others 12%of Actual Cost 9/1/2002 Water Usage Charges Residential Tier 1 $3.80 /100 cubic feet of water 1/1/2019 Tier 2 $5.54 /100 cubic feet of water 1/1/2019 Tier 3 $6.34 /100 cubic feet of water 1/1/2019 Tier 1 $3.92 /100 cubic feet of water 7/1/2020 Tier 2 $5.72 /100 cubic feet of water 7/1/2020 Page 3 Department Revenue Source Fee or Charge Effective Date Ticr 3 56.55 /100 cubic feet of water 7/1/2020 Multi-Family Tier 1 $3.16 /100 cubic feet of water 1/1/2019 Tier 2 $4.62 /100 cubic feet of water 1/1/2019 Tier 3 $5.29 /100 cubic feet of water 1/1/2019 Tier 1 $3.26 /100 cubic feet of water 7/1/2020 Tier 2 $4.77 /100 cubic feet of water 7/1/2020 Tier 3 $5.46 /100 cubic feet of water 7/1/2020 Commercial Tier 1 $4.32 /100 cubic feet of water 1/1/2019 Tier 2 $6.30 /100 cubic feet of water 1/1/2019 Tier 3 $7.20 /100 cubic feet of water 1/1/2019 Tier 1 $4.46 /100 cubic feet of water 7/1/2020 Tier 2 $6.50 /100 cubic feet of water 7/1/2020 Tier 3 57.43 /100 cubic feet of water 7/1/2020 Industrial Uniform Rate $6.01 /monthly 1/1/2019 $6.21 /monthly 7/1/2020 Irrigation Uniform Rate $8.53 /monthly 1/1/2019 $8.81 /monthly 7/1/2020 Tiered Rate Structure Thresholds(100 cubic feet of water) Meter Size 5/8 x 3/4 Tier 1 6 ccf Tier 2 15 ccf Tier 3 over 15 ccf 3/4 x 3/4 Tier 1 9 ccf Tier 2 22 ccf Tier 3 over 22 ccf 1 Tier 1 16 ccf Tier 2 40 ccf Tier 3 over 40 ccf Page 4 Department Revenue Source Fee or Charge Effective Date 1.5 Tier 1 48 ccf Tier 2 120 ccf Tier 3 over 120 ccf 2 Tier 1 78 ccf Tier 2 195 ccf Tier 3 over 195 ccf 3 Tier 1 137 ccf Tier 2 344 ccf Tier 3 over 344 ccf 4 Tier 1 282 ccf Tier 2 705 ccf Tier 3 over 705 ccf 6 Tier 1 300 ccf Tier 2 750 ccf Tier 3 over 750 ccf 8 Tier 1 480 ccf Tier 2 1,200 ccf Tier 3 over 1,200 ccf 10 Tier 1 938 ccf Tier 2 2,345 ccf Tier 3 over 2,345 ccf 12 Tier 1 1,350 ccf Tier 2 3,376 ccf Tier 3 over 3,376 ccf Street Maintenance Fee(TMC 15.20) Monthly Residential Rate-Single and Multi-Family $6.83 /unit 1/1/2019 $7.30 /unit 7/1/2020 Monthly Non-Residential Rate $2.24 /per min required parking space 1/1/2019 $2.39 /per min required parking space 7/1/2020 Staff Review No Charge City Council Written Appeal Filing Fee $300.00 Tigard Transportation Utility Fee(River Terrace) $5.00 /month 10/1/2016 Meter Maintenance Fee(TMC 12.01) $50.00 per required service 7/1/2018 Page 5 n" i t -. « ° �w4'' ''' sya w,ly: P 4+$9, ' y m 44e i z 4 x "„3, e axr a t°� `r+'�''i''^,fir^ t k r'` s.. ids� +;°`"E k aa• x�. a '���"y 4 e y ..,,,,k-4,4,:r.,-.."3,',Q. t. 4q;F :''' { } r a :a s . t " q 4 a �' �C,aa t k rd t 'ad't, kt °tq, I', . .: 4 4 , 9:UI,�r� y,7#. , ^ph, ti a , , ,4, , r , ,, s , CityTigardof ))) „, Aq t v�2 t c axib y a yea , , t F At R” ba '; ° „«'4, .A„ a # t4�$+' tea i - ,l7 0 ` ' ,,:a ,a � a 4 V o a °.2-• a �w r` ,. �`K , fi w 1 i yam. a i i 4 FCS GROUP Solutions-Oriented Consulting Px ,T" r44 .�rar. ,, r" r7,a eA"^s«" It kith& „ ,. , „ , , „,, ,, , , , , , , , ,,, , y4 :r •:;> Agenda Overview of Stormwater Program Stormwater Rate Basics and Study Assumptions Current Rate Rate Study and Recommendations FCS GROUP •:;> Agenda Overview of Stormwater Program — JCOI`1ilVUaief" rte, Assumptions — Current Rate — Rate Study and Recommendations FCS GROUP Page 3 •:�� What Does the Stormwater Utility Do? Build, manage and maintain the stormwater collection and conveyance system — Enhances water quality — Ensures long-term health of local creeks and streams — Prevents flooding and damage to property — Protects natural habitats within our urban environment FCS GROUP •:;> Capital Needs of. the Utility 2018 Stormwater Master Plan — Addresses water quality, major erosion, silting, localized flooding — Identifies priority projects needed to correct deficiencies in the system — Recommends programs to enhance system Notable projects & programs — Kruger Creek — Red Rock Creek — Water Quality Facility Rehab program Alternative funding sources limited to fund these prioritized projects FCS GROUP • ❖> _-_ _..• Outreach The community values and supports the stormwater program ' ,' y .p .R s i Zh a _ k . > r rt. s`rs9 i. 'P+ _. )1; %,,,,,, , , iiii: i 1 ' La t el:"..8 0,,, ! '.\ ordt .«...-411.t. ate „ . . it 144 FCS GROUP ,,e4" •:;> Agenda Stormwater Rate Basics and Study Assumptions FCS GROUP ❖ Introduction to Utilit• Ratemakin Utility rates are set to recover the cost of providing service. Utilities incur two primary types of costs: — Operating costs (regular / ongoing) • Employee salaries and benefits • Materials and equipment • Asset repair and maintenance — Capital costs (irregular / periodic) • Infrastructure replacement • Facility expansions and upgrades Year 1 Year 2 Year 3 Year 4 Year 5 ❑ Operating ■ Capital FCS GROUP •:;> _. What Should ftatasDQL Generate sufficient revenues to sustain the utility system Charge for cost of services provided Recover costs equitably Achieve city objectives — Revenue stability — Maintain minimum fund balances and meet other fiscal policies FCS GROUP **.:)fr Revenue Req. Outline Operating Capital Improvement Fiscal Policies Budget Program System Development p 1 Charge(SDC) Rate Revenue Requirement J FCS GROUP •:,> Which Rate Are We Setting ? LINK Kept by Sent to City CWS Total CWS Monthly $6 .94 $2.31 $9.25 Charge City Monthly $2,00 $2.00 Surcharge Total $8.94 $2.31 $ 11 .25 ❖ Ke Assumptions . Annual Cost Inflation Operating Forecast ■ Provided by City: • Tigard Stormwater Surcharge based on 2020 ■ General Cost Inflation: 3.00% budget, escalated by the growth in customer ■ Services: 6.00% accounts ■ Estimated by FCS GROUP: • CWS Stormwater Surcharge based on 2020 ■ Construction Costs: 2.90% budget, escalated by customer account growth ■ General Cost Inflation for items not and CWS's scheduled increases estimated by City:1.56% • Operating costs and non-rate revenues based on FY 2020 Budget — Adjusted for inflation in future years Annual Growth Rates Financial Policies ■ Customer Account Growth: 1.40% ■ Min./Max. Fund Balance Target: 30 days of O&M ■ CWS Stormwater Charge: Grows by $0.50 per ■ Franchise Fee of 5% year. FCS GROUP ❖) Capital Needs Forecast • Capital Spending (Escalated) $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 ii . 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 There is $40.6 million in capital projects from 2020 to 2039. FCS GROUP "h_ •:;> Agenda — Overview of Stormwater Program — Stormwater Rate Basics and Study Assumptions Current Rate — Rate Study and Recommendations FCS GROUP Page 14 ❖) Revenue Requirement Forecast $10,000,000 $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 Existing O&M New Programs Rate Funded Capital Total Revenues Total Revenues with Rate Increases Increases in the CWS Stormwater Charge are expected to pay for rising operating costs associated with existing O&M. Some new programs will go unfunded. FCS GROUP • ❖) Fund Balance • $10,000,000 — — — $5,000,000 2020 2021 2022 2023 2024 2025 20%. I 3 2034 2035 2036 2037 2038 203• $(5,000,000) $(10,000,000) $(15,000,000) $(20,000,000) $(25,000,000) — Ending Operating Fund Balance Ending Capital Fund Balance Minimum Target Balance Capital demands quickly drain the fund balance FCS GROUP •:;> Agenda — Overview of Stormwater Program — Starmwater Rate Basics anti Assumption Rate Study and Recommendations FCS GROUP :* . M Rate Recommendation Rate Setting Period Fiscal Years 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Tigard Surcharge $2.00 $5.50 $5.50 $5.50 $5.50 $5.50 $5.50 $5.50 $5.50 $5.50 CWS Surcharge $9.25 $9.75 $10.25 $10.75 $11.25 $11.75 $12.25 $12.75 $13.25 $13.75 Total $11.25 $15.25 $15.75 $16.25 $16.75 $17.25 $17.75 $18.25 $18.75 $19.25 The Tigard Surcharge increases from $2.00 to $5.50 in FY 2021. No further increases are required in rate setting period. The last increase to the Tigard Stormwater Surcharge occurred in 2009. FCS GROUP . ❖) Revenue Requirement Forecast . $12,000,000 $10,000,000 GOP 1 • $8,000,000 600 WV 000 400 600 $6,000,000 4010 0111. MOD ::::: _'ii, $0 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 Existing O&M New Programs New Debt Service Rate Funded Capital iimmpTotal Revenues — Total Revenues with Rate Increases Increases in the CWS Stormwater Charge are expected to pay for rising operating costs associated with existing O&M. New programs are fully funded. Capital costs are fully funded. FCS GROUP • ❖ Fund Balance $12,000,000 ----------_--_-____-- $10,000,000 $8,000,000 - - $6,000,000 - $4,000,000 — — $2,000,000 • 40 Egli Wit SI/ 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 Ending Operating Fund Balance Ending Capital Fund Balance Minimum Target Balance The fund balance is used up in the short term but rebuilt in the following years. FCS GROUP •;•) Other Cities Comparison ♦ Monthly Stormwater Charge per SFR (FY 20) $35 00 $30 00 $28 75 $29.68 $25.00 $20.00 $15.00 $1465 $15.25 $1630 $16.49 $10.24 $10.25 $1025 $1060 $1123 $11.25 $1131 $10 00 um. Emssm. $500 Tualatin Hillsboro Forest Wilsonville Newberg Tigard Beaverton Cornelius Tigard Sherwood Lake Milwaukie Portland Grove (Existing) (Proposed Oswego FY 21) Regional Charge • City Charge • Tigard remains at a similar level compared to other cities. FCS GROUP • ❖ Franchise• Fee Im I �cations Tigard municipal code specifies that 5% of gross revenue for applicable utilities must be paid to the general fund as a right-of-way usage fee. Of the total kept by City, this amounts to $0.65 per charge in FY 21. The utility would pay about $205,000 in FY 21 under this fee. Rate Kept by Franchise Amount Sent to City (FY21) Fee % General Fund gvgFOflthlY $7.31 5%e $0.37 City Monthly $5.50 5% $0.28 Surcharge Total $12.81 5% $0.65 FCS GROUP Doug Ga Project Man DougG@fcsgro (503) 252-3f Zech H Financial Analyst ZechariahH@fcsgroup, (503) 374-068 Contact FCS GRO (425) 867-1802 www.fcs • r •:4 FCS GROUP Solutions-Oriented Consulting CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 19- A RESOLUTION AMENDING THE MASTER FEES AND CHARGES FOR WATER UTILITY AND STREET MAINTENANCE SERVICES WHEREAS, the City Council adopted fees and charges for water utility and street maintenance services for Public Works in June 2019 as part of the FY 2020 budget;and WHEREAS, the Public Works fees and charges effective dates occur at different times during the fiscal year which may cause confusion to customers and less efficiency in public notification;and WHEREAS, in the interest of better clarity and communications regarding Public Works fees and charges, additional revisions are needed to align the effective dates to the schedule. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Master Fees and Charges for the City of Tigard are amended as shown in the attached schedule (Exhibit A). SECTION : This resolution is effective immediately upon passage. PASSED: This day of 2019. Mayor-City of Tigard Al.1 ST: City Recorder-City of Tigard RESOLUTION NO. 19- Page 1 Department Revenue Source Fee or Charge Effective Date PUBLIC WORKS-UTILITIES Booster Pump Charge Meter Size(diameter inches) 5/8 x 3/4 $5.15 /monthly 1/1/2015 3/4 x 3/4 $7.42 /monthly 1/1/2015 1 $13.72 /monthly 1/1/2015 1.5 $41.16 /monthly 1/1/2015 2 $66.82 /monthly 1/1/2015 3 $117.83 /monthly 1/1/2015 4 $241.65 /monthly 1/1/2015 6 $257.23 /monthly 1/1/2015 8 $411.57 /monthly 1/1/2015 10 $804.11 /monthly 1/1/2015 12 $1,157.91 /monthly 1/1/2015 Customer Charge (Basic fee charged to customers to have the City deliver water.) Meter Size(diameter inches) 5/8 x 3/4 $29.36 /monthly 1/1/2019 $30.31 /monthly 1/1/2020 $30.31 /monthly 7/1/2020 3/4 x 3/4 $42.29 /monthly 1/1/2019 $13.66/monthly 1/1/2020 $43.66 /monthly 7/1/2020 1 $65.86 /monthly 1/1/2019 $68.00 /monthly 1/1/2020 $68.00 /monthly 7/1/2020 1.5 $173.93 /monthly 1/1/2019 $179.58 74fient-hly 1/1/2020 $179.58 /monthly 7/1/2020 2 $282.20 /monthly 1/1/2019 $291.37 men thly 1/1/2020 $291.37 /monthly 7/1/2020 Page 1 Department Revenue Source Fee or Charge Effective Date 3 $555.47 /monthly 1/1/2019 S573.52/monthly 1/1/2020 )73.52 /monthly 7/1/2020 Page 2 Department Revenue Source Fee or Charge Effective Date 4 $1,055.13 /monthly 1/1/2019 $1,089.42 /monthly 1/1/2020 $1,089.42 /monthly 7/1/2020 6 $1,183.07 /monthly 1/1/2019 $1,221.52 /monthly 1/1/2020 $1,221.52 /monthly 7/1/2020 8 $1,847.73 /monthly 1/1/2019 $1,907.78 fly 1/1/2020 $1,907.78 /monthly 7/1/2020 10 $3,409.51 /monthly 1/1/2019 $3,520.32 /monthly 1/1/2020 $3,520.32 /monthly 7/1/2020 12 $4,824.23 /monthly 1/1/2019 $4;98102 /monthly 1/1/2020 $4,981.02 /monthly 7/1/2020 Final Notification Process Fee $10.00 /per instance 10/19/2016 Fire Hydrant Flow Test $400.00 /test 7/1/2018 Fire Hydrant Usage-Temporary 3"hydrant meter deposit* $650.00 9/1/2002 *Deposit is refundable if returned in good condition Hook-up service $50.00 2/27/2001 Continued use $50.00 /month 2/27/2001 Consumption Current irrigation water usage rate 9/1/2002 per 100 cubic feet of water used Fire Rates(Sprinklers) 6"or smaller $19.93 /month 7/1/2019 6"or smaller $20.58 /month 7/1/2020 8"or larger $26.36 /month 7/1/2019 8" or larger $27.22 /month 7/1/2020 Fire Service Connection $1,700 /+ 12%fee based on construction costs. 7/1/2019 Meter Disconnection Actual labor and material costs+ 10% 9/1/2002 Page 3 Department Revenue Source Fee or Charge Effective Date Meter Installation Fees 5/8"x 3/4"Meter $405.00 7/1/2018 3/4"x 3/4"Meter $463.00 7/1/2018 1"Meter $636.00 7/1/2018 1 1/2"Meter $983.00 7/1/2018 2"Meter $1,272.00 7/1/2018 3"or more Meter Actual labor&materials+10% 9/1/2011 Meter Out-of-Order Test Meter calibration cost+actual labor 9/1/2002 and material costs+10% Sanitary Sewer Service(Fee set by Clean Water Services) (City receives 20%of fees collected) Base Charge $31.61 /dwelling unit/month 7/1/2019 Use Charge $2.09 /100 cubic feet/month for 7/1/2019 individual customer winter average Tigard Sewer Surcharge $2.37 /dwelling unit/month 7/1/2019 Service Installation Fees Single Trench-Single Residential Service $3,815.00 includes labor&materials 7/1/2018 1 1/2"Meter and greater Actual labor and material costs+ 10% 10/1/2011 Storm and Surface Water(Fee set by Clean Water Services) (City retains 75%of Service Charge fees collected) (City retains 100%of its Surcharge fees collected) Service Charge $9.25 /ESU/month 7/1/2019 Tigard Stormwater Surcharge $2.00 /ESU/month 7/1/2009 Water After Hours Emergency Turn On Service* $65.00 7/1/2017 *Service Hours Outside of Monday through Friday 8:00 am-5:00 pm Water Bacteriological Quality Testing Cost per test $80.00 7/1/2018 Water Disconnection Charge for Non-payment During business hours $50.00 2/27/2001 Water Line Construction-New Development 12%of Actual Cost 2/27/2001 Water Main Extension Designed and installed by others 12%of Actual Cost 9/1/2002 Water Usage Charges Page 4 Department Revenue Source Fee or Charge Effective Date Residential Tier 1 $3.80 /100 cubic feet of water 1/1/2019 Tier 2 $5.54 /100 cubic feet of water 1/1/2019 Tier 3 $6.34 /100 cubic feet of water 1/1/2019 Page 5 Department Revenue Source Fee or Charge Effective Date l'icr 1 S3.92 /100 cubic feet of water 1/1/2020 Tier 2 $5.72 /100 cubic feet of___atcr 1/1/2020 Tier 3 /+00 cubic feet oc___ater 1/1/2020 Tier 1 $3.92 /100 cubic feet of water 7/1/2020 Tier 2 $5.72 /100 cubic feet of water 7/1/2020 Tier 3 $6.55 /100 cubic feet of water 7/1/2020 Multi-Family Tier 1 $3.16 /100 cubic feet of water 1/1/2019 Tier 2 $4.62 /100 cubic feet of water 1/1/2019 Tier 3 $5.29 /100 cubic feet of water 1/1/2019 Tier 1 $3.26 400._..b:._feet of___ater 1/1/2020 Tier 2 $1.77 1/1/2020 Ticr 3 $5.16 /100. bic feet o(water 1/1/2020 Tier 1 $3.26 /100 cubic feet of water 7/1/2020 Tier 2 $4.77 /100 cubic feet of water 7/1/2020 Tier 3 $5.46 /100 cubic feet of water 7/1/2020 Commercial Tier 1 $4.32 /100 cubic feet of water 1/1/2019 Tier 2 $6.30 /100 cubic feet of water 1/1/2019 Tier 3 $7.20 /100 cubic feet of water 1/1/2019 Tier 1 $1.16 /100 cubic fcct of water 1/1/2020 Tier 2 50 1/1/2020 Tier 3 $7.43 /+00 e bic feet oc___ater 1/1/2020 Tier 1 $4.46 /100 cubic feet of water 7/1/2020 Tier 2 $6.50 /100 cubic feet of water 7/1/2020 Tier 3 $7.43 /100 cubic feet of water 7/1/2020 Industrial Uniform Rate $6.01 /monthly 1/1/2019 $6.21 /monthly 1/1/2020 $6.21 /monthly 7/1/2020 Irrigation Uniform Rate $8.53 /monthly 1/1/2019 $&8.1 /menthly 1/1/2020 $8.81 /monthly 7/1/2020 Tiered Rate Structure Thresholds(100 cubic feet of water) Meter Size 5/8 x 3/4 Tier 1 6 ccf Tier 2 15 ccf Tier 3 over 15 ccf Page 6 Department Revenue Source Fee or Charge Effective Date 3/4 x 3/4 Tier 1 9 ccf Tier 2 22 ccf Tier 3 over 22 ccf 1 Tier 1 16 ccf Tier 2 40 ccf Tier 3 over 40 ccf Page 7 Department Revenue Source Fee or Charge Effective Date 1.5 Tier 1 48 ccf Tier 2 120 ccf Tier 3 over 120 ccf 2 Tier 1 78 ccf Tier 2 195 ccf Tier 3 over 195 ccf 3 Tier 1 137 ccf Tier 2 344 ccf Tier 3 over 344 ccf 4 Tier 1 282 ccf Tier 2 705 ccf Tier 3 over 705 ccf 6 Tier 1 300 ccf Tier 2 750 ccf Tier 3 over 750 ccf 8 Tier 1 480 ccf Tier 2 1,200 ccf Tier 3 over 1,200 ccf 10 Tier 1 938 ccf Tier 2 2,345 ccf Tier 3 over 2,345 ccf 12 Tier 1 1,350 ccf Tier 2 3,376 ccf Tier 3 over 3,376 ccf Street Maintenance Fee(TMC 15.20) Monthly Residential Rate-Single and Multi-Family $6.83 /unit 1/1/2019 ,30 J-unit 1/1/2020 $7.30 /unit 7/1/2020 Monthly Non-Residential Rate $2.24 /per min required parking space 1/1/2019 x49 :. _ :. :. 1/1/2020 $2.39 /per min required parking space 7/1/2020 Staff Review No Charge City Council Written Appeal Filing Fee $300.00 Tigard Transportation Utility Fee(River Terrace) $5.00 /month 10/1/2016 Meter Maintenance Fee(TMC 12.01) $50.00 per required service 7/1/2018 Page 8 SUPPLEMENTAL PACKET FOR 12 :iy _ 22 , L " City of Tigard (DATE OF MEETING) TIGARD Memorandum To: Honorable Mayor Snider and Tigard City Council From: Marissa Grass, Public Works Community Engagement Coordinator Re: Stormwater and Your Neighborhood One-Minute Survey Summary Date: December 10, 2019 Streams and natural areas are some of Tigard's most beloved spaces. Creeks fed by springs and rainwater help define neighborhoods, provide pristine views, and protect the health of our environment. When it rains, stormwater washes over our streets, roofs, lawns, and parking lots. Along the way, the water picks up oil, sediment, bacteria, grease, and chemicals that can pollute our creeks and the Tualatin River. Pavement, including streets, sidewalks, roofs and parking lots, causes rain to run off quickly into storm pipes and creeks. This fast, flashy stormwater can cause erosion of stream channels and local flooding. The City of Tigard recently asked residents about stormwater in their neighborhood. Fifty-four residents took the on-line survey. Following are their responses. 1. What best describes you? 99%Live in Tigard 2. Do you live by a stream or river? Almost two-thirds of respondents live by a stream or river in Tigard. 69% Yes 28% No 3% Not sure 3. To the best of your knowledge, the water quality of streams and rivers where you live is: Overall, residents think the water quality of the streams is Good/Fair(81%) 4% Excellent 37% Good 44% Fair 7% Poor 7% Not sure 4. Do any of the following issues in your neighborhood concern you? (check all that apply): The top three neighborhood issues of concern are:Runoff from yards and gardens with fertilizers,pesticides and pet waste (58%), Trash and debris blocking streams and catch basins (47%) and Rainfall-runoff from driveways, parking lots and streets with pollutants (45%). 58% Runoff from yards and gardens with fertilizers, pesticides and pet waste 47% Trash and debris blocking streams and catch basins 45% Rainfall-runoff from driveways, parking lots and streets with pollutants 30% Streambank erosion 19% Construction site erosion 17% Not sure/no significant concerns in my neighborhood 15% Flooding of property 5. How would you rank the importance of Tigard's programs to manage water quality, erosion and flooding on a scale of 1 (not important) to 5 (very important)? All of the city's programs to manage the water quality, erosion and flooding were identified as important. Responses are presented below. 4.2 Water quality investigation and spill response. 4.2 Repairing eroding stream banks that may threaten roads, trails, buildings or sewer pipes. 4.2 Enforcement of erosion control and water quality facility requirements. 4.1 Street sweeping and catch basin cleaning. 4.1 Stream and floodplain restoration. 4.1 Regular inspection and maintenance of storm pipes and culverts that carry stormwater away from streets and homes. 4.0 Maintenance and construction of stormwater detention areas and water quality facilities. 3.8 Public outreach and partnerships for pollution prevention and education. 3.8 Coordination and support of streamside tree planting events. 6. Do you have a comment or question for us about stormwater in your neighborhood? Comments were received from 17 residents. The lack of routine maintenance is a concern for some residents. Those comments focused on the need for routine maintenance of runoff, catch basins or streams. Many of the comments included specific locations for the city to follow-up. Other comments related to concerns about the impact of new development on the stormwater system. o " City of Tigard TIGARD Memorandum To: Honorable Mayor Snider and Tigard City Council From: Marissa Grass, Public Works Community Engagement Coordinator Re: Stormwater and Your Neighborhood One-Minute Survey Summary Date: December 10, 2019 Streams and natural areas are some of Tigard's most beloved spaces. Creeks fed by springs and rainwater help define neighborhoods, provide pristine views, and protect the health of our environment. When it rains, stormwater washes over our streets, roofs, lawns, and parking lots. Along the way, the water picks up oil, sediment, bacteria, grease, and chemicals that can pollute our creeks and the Tualatin River. Pavement, including streets, sidewalks, roofs and parking lots, causes rain to run off quickly into storm pipes and creeks. This fast, flashy stormwater can cause erosion of stream channels and local flooding. The City of Tigard recently asked residents about stormwater in their neighborhood. Fifty-four residents took the on-line survey. Following are their responses. 1. What best describes you? 99% Live in Tigard 2. Do you live by a stream or river? Almost two-thirds of respondents live by a stream or river in Tigard. 69% Yes 28% No 3% Not sure 3. To the best of your knowledge, the water quality of streams and rivers where you live is: Overall, residents think the water quality of the streams is Good/Fair(81%) 4% Excellent 37% Good 44% Fair 7% Poor 7% Not sure 4. Do any of the following issues in your neighborhood concern you? (check all that apply): The top three neighborhood issues of concern are:Runoff from yards and gardens with fertilizers,pesticides and pet waste (58%), Trash and debris blocking streams and catch basins (47%) and Rainfall-runoff from driveways, parking lots and streets with pollutants (45%). 58% Runoff from yards and gardens with fertilizers, pesticides and pet waste 47% Trash and debris blocking streams and catch basins 45% Rainfall-runoff from driveways, parking lots and streets with pollutants 30% Streambank erosion 19% Construction site erosion 17% Not sure/no significant concerns in my neighborhood 15% Flooding of property 5. How would you rank the importance of Tigard's programs to manage water quality, erosion and flooding on a scale of 1 (not important) to 5 (very important)? All of the city's programs to manage the water quality, erosion and flooding were identified as important. Responses are presented below. 4.2 Water quality investigation and spill response. 4.2 Repairing eroding stream banks that may threaten roads, trails, buildings or sewer pipes. 4.2 Enforcement of erosion control and water quality facility requirements. 4.1 Street sweeping and catch basin cleaning. 4.1 Stream and floodplain restoration. 4.1 Regular inspection and maintenance of storm pipes and culverts that carry stormwater away from streets and homes. 4.0 Maintenance and construction of stormwater detention areas and water quality facilities. 3.8 Public outreach and partnerships for pollution prevention and education. 3.8 Coordination and support of streamside tree planting events. 6. Do you have a comment or question for us about stormwater in your neighborhood? Comments were received from 17 residents. The lack of routine maintenance is a concern for some residents. Those comments focused on the need for routine maintenance of runoff, catch basins or streams. Many of the comments included specific locations for the city to follow-up. Other comments related to concerns about the impact of new development on the stormwater system. AGENDA ITEM No. 6 Date: December 10, 2019 TESTIMONY SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify before City Council on: LEGISLATIVE PUBLIC HEARING CONSIDER ADOPTING STORMWATER RATES This is a City of Tigard public meeting,subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Due to Time Constraints City Council May Impose A Time Limit on Testimony AGENDA ITEM No. 6 Date: December 10, 2019 PLEASE PRINT This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and available to members of the public. The names, and addresses if provided, of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Proponent—(Speaking In Favor) Opponent—(Speaking Against) Neutral Name and City you live in: Name and City you live in: Name and City you live in: Optional: Contact information Optional: Contact information Optional: Contact information (Address,phone or email)if you (Address,phone or email)if you (Address,phone or email)if you wish staff to follow-up or contact wish staff to follow-up or contact wish staff to follow-up or contact you: you: you: Name and City you live in: Name and City you live in: Name and City you live in: Optional: Contact information Optional: Contact information Optional: Contact information (Address,phone or email)if you (Address,phone or email)if you (Address,phone or email)if you wish staff to follow-up or contact wish staff to follow-up or contact wish staff to follow-up or contact you: you: you: Name and City you live in: Name and City you live in: Name and City you live in: Optional: Contact information Optional: Contact information Optional: Contact information (Address,phone or email)if you (Address,phone or email)if you (Address,phone or email)if you wish staff to follow-up or contact wish staff to follow-up or contact wish staff to follow-up or contact you: you: you: