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TCDA Minutes - 09/10/2019 ,, City of Tigard Tigard City Council Meeting Minutes September 10, 2019 STUDY SESSION Council Present: Mayor Snider, Councilors Newton,Anderson,Lueb and Turley. Council Absent: Council President Goodhouse Staff Present: City Manager Wine,Assistant City Manager Nyland, City Attorney Rihala,HR Director Bennett and City Recorder Kragen A. DISCUSS CITY MANAGER PERFORMANCE EVALUATION CRITERIA HR Director Bennett led a discussion on the process and criteria for the 2019 city manager evaluation which will be conducted in December. She noted that for the 2018 process a consultant was used but in prior years the HR Director gathered the input and managed the logistics of the evaluation process. Blank forms used in city manager evaluations since 2013 were attached to the agenda item summary for discussion purposes. She requested council input on what process they wished to see. One weakness council identified was how the consultant weighted the comments. Some individual comments that may have been helpful did not appear in the group results. Councilor Lueb said it is important to make sure it is done as a group. HR Director Bennett said she will collate and send back out the 360-degree, city council and outside evaluations. HR Director Bennett distributed potential questions and noted that many external partners had left their jobs or were new hires recently. Mayor Snider suggested a question for external partners could be, "What could Tigard's City Manager do differently that would help your organization achieve its goals while working with the City of Tigard?" Councilor Lueb suggested wording that rates fostering an environment to be an approachable city to partner with. City Manager Wine said her observation is that the reason the evaluation form changed every year was that we were looking for ways to strike a balance between performance information and how she can support the goals of the city. She was not sure adding a facilitator to the process added to the value of striking that balance. Her goal is to get feedback that she can understand consistently and be able to carry out in terms of Council's expectations. In response to a question from Mayor Snider about whether having one voice would be helpful, she said it would be. TIGARD CITY COUNCIL MEETING MINUTES — September 10, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 9 Councilor Newton said she wanted to see goals that were measurable. Councilor Lueb will get her feedback and guidance and give it to HR Director Bennett by October 7. Council will review the evaluation forms in the October 22 Study Session. Councilor Newton said the city attorney could benefit from goals too and since she works closely with staff, they could help create these goals. HR Director Bennett said she will add this to the 360- degree review. Mayor Snider recommended not doing the city attorney and city manager evaluations at the same time. He suggested acting on the pay within the promised timing. HR Director Bennett said Council said they would evaluate the city attorney this time of year and act on any pay changes in December,but the evaluation could be done in January. Councilor Lueb said it would be preferable to have the evaluation and pay discussion at the same time and change the schedule in 2021. Council did not feel a consultant was necessary and will work with HR Director Bennett on the evaluation process. Council wants input from external partners and direct report staff. B. COUNCIL LIAISON REPORTS Councilor Lueb spoke about the Tigard Street Fair and Latino Festival and shared a comment overheard as a family was leaving.A little girl saw her and asked her dad if they knew her and if she was a friend. The man answered, "We live in Tigard and Tigard is a community and everybody here is our friend." She said this is reflective of the efforts we are trying to make in the community. Mayor Snider said council has been trying to create positive interactions with citizens. He said he got a lot of positive feedback at the Street Fair on where the city is going and the tone set by the council. He relayed a test message he received on Sunday, "It's easier for me to text you than figure out how to email the mayor. I just want to tell you how much I love the energy in Tigard. I really feel a different energy from our city government from the light-hearted, sometimes comical messages on the sign at City Hall, to the communications of many forms to we citizens, to the obviously strong presence of the City of Tigard and the council and mayor at so many city functions. Tigard has never had this much facetime to the public as they do now and I think it is amazing. I am not a fool. I know that you guys have a lot of big issues and items on your plate,but I love seeing how my city handles everything. Please feel free to pass this on to anyone who you think should see it." Mayor Snider said this summarizes well the feedback we're getting. He suggested the City not just rest on its laurels but stay on it and continue creating the community we want to have. Councilor Anderson said the Heritage Trail Art Selection Committee received grants equaling $35,000 for art. He noted that he has a schedule conflict on October 11 for the Regional Water Providers meeting which is on the same night as the Joint Chamber/City Council event. He will check the agenda to see if he needs to be there but will most likely attend the Chamber event. Councilor Newton reported on the Tigard Youth Advisory Committee. Emilio Calderon is their new president. Representative Doherty wants a conversation with youth and asked for topics. They identified stress/anxiety and climate change concerns. TYAC projects include Main Street cleanup, TIGARD CITY COUNCIL MEETING MINUTES — September 10, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 9 making blankets and cooking dinner for Good Neighbor Center residents. She attended the Community Roundtable and spoke on how Council is getting out in the community and the benefits received. Youth Councilor Turley said school is back in session. She said a teacher asked if the City Council could mandate personal finance classes. She directed him to the Tigard-Tualatin School District as the City Council does not control curriculum. Mayor Snider noted that he continues to receive a fair number of media inquiries regarding the SW Corridor. He said full funding is unlikely. 1. BUSINESS MEETING 12 A. At 7:30 p.m. Mayor Snider called the City Council meeting to order. B. City Recorder Krager called the roll. Present Absent Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Youth Councilor Turley ✓ Council President Goodhouse ✓ Councilor Newton ✓ C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—There were none. 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—None B. Update from Police Chief McAlpine Chief McAlpine discussed recent things happening at Washington Square Mall. There were two "flash rob"incidents where a distraction tool is created to cover a robbery. There has been some escalation in shoplifters assaulting or showing guns when contacted by loss prevention. The Commercial Crimes Unit is on top of this and coordinates the response resource. The T-Mobile and Lululemon robbers were from Washington state and others came in from Wilsonville or Portland. TIGARD CITY COUNCIL MEETING MINUTES — September 10, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 9 The Chief said they are waiting for paperwork from Conduent's photo enforcement installer. It will be staggered, starting with Hall Boulevard, 72ndAvenue and then Durham Road. It takes about two weeks to install and do the software and engineering construction. She showed a photo enforcement slide and updated Council that ODOT approved only two approaches on Durham. In response to a question from Mayor Snider, Chief McAlpine said ODOT did not approve the southbound through-movement approach towards Sherwood because the speed change was too sudden and it would be too much like a trap. She noted that all three approaches requested on Hall Boulevard were approved. One approach on 72nd Avenue was not approved because future construction will mitigate the intersection issue. Councilor Newton commented on the number of police staff at the Street Fair and Latino Fest. Chief McAlpine said they had many good discussions with citizens. She added that they were also at the Movie in the Park which is another great opportunity to hold conversations about police staffing. They received good feedback on the visual material regarding police coverage. Mayor Snider said people are shocked when minimum patrol staffing is discussed. C Taiu Area^re r''--.-ber of Co -ne-ee-CEO Mollahan will give her report at the September uv 24 council meeting. i D. Citizen Communication-Sign-up Sheet. No one signed up to speak. 3. CONSENT AGENDA (Tigard City Council) A. RECEIVE AND FILE 1. Council Calendar 2. Tentative Agenda B. PROCLAIM CONSTITUTION WEEK C. PROCLAIM DOMESTIC VIOLENCE AWARENESS MONTH Councilor Anderson moved to approve the Consent Agenda and Councilor Newton seconded the motion. Mayor Snider conducted a vote and the motion passed. Yes No Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse (Absent) Councilor Newton ✓ TIGARD CITY COUNCIL MEETING MINUTES — September 10, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 9 i i 4. CONSIDER RESOLUTION OF SUPPORT FOR DLCD (DEPARTMENT OF LAND CONSERVATION AND DEVELOPMENT) TECHNICAL ASSISTANCE GRANT Associate Planner Warren presented this item and said staff is beginning work on a project called Employment Lands Tomorrow which will make sure Tigard remains competitive for economic development opportunities. The work is being started now so the city can be prepared for impacts of the SW Corridor light rail line,potential inclusion of employment lands in the urban growth boundary expansion and the changing landscape in commerce and industry. The project will involve careful examination of the policies under Goal 9 of the Comprehensive Plan, the zoning of commercial and industrial areas and development code regulations that apply to employment lands. Statewide planning rules require certain tasks including a buildable lands inventory, and an economic opportunity analysis. Tigard staff last performed this work in 2011 and looks at these analyses not as requirements, but as opportunities. The work approach will be more innovative,with less emphasis on current data and more focus on a wholistic look at changing needs of area employers. The DLCD has released a call for technical assistance grant applications.The city is seeking a grant for$30,000 to support this work program and is providing$10,000 in matching funds from the Community Development professional services budget.This resolution of support from Council is a required submittal element for the grant proposal. Councilor Anderson asked if the grant would be used for staff time.Associate Planner Warren said it is flexible and could be used for staff time but the project proposal would use the money to hire an economic opportunity consultant to do the analysis and there are a number of firms that specialize in this work. Councilor Lueb said this is a great opportunity to get interesting information as the city continues to look at its policies and code. Councilor Newton noted that task forces were mentioned and asked if he planned to involve the business community. Associate Planner Warren said there is a proposed stakeholder wish list consisting of commercial real estate professionals,business owners, developers,and workers. In response to questions from Councilor Newton,Associate Planner Warren said$10,000 is the required match and it is budgeted. Councilor Anderson said the buildable lands inventory is very important and he was involved with the one done in 2011. He suggested looking at properties that are not serving their highest and best use as residential. There has been a lot of residential built recently and there may be gems out there that are worth looking at for other purposes. Councilor Lueb moved to approve Resolution No. 19-35 and Councilor Newton seconded the motion. City Recorder Krager read the number and title of the resolution. Resolution No. 19-35 —A RESOLUTION OF SUPPORT FOR A TECHNICAL ASSISTANCE GRANT FROM THE DEPARTMENT OF LAND CONSERVATION AND DEVELOPMENT TO CONDUCT A BUILDABLE LANDS INVENTORY AND ECONOMIC OPPORTUNITIES ANALYSIS IN SUPPORT OF THE TIGARD EMPLOYMENT LANDS TOMORROW PROJECT TIGARD CITY COUNCIL MEETING MINUTES — September 10, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 5 of 9 Mayor Snider conducted a vote and Resolution No. 19-35 was approved unanimously. Yes No Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse (Absent) Councilor Newton ✓ 5. RECEIVE UPDATE ON TIGARD ECONOMIC DEVELOPMENT Economic Development Manager Purdy gave an update and brief overview of some near-term economic development projects. He said he was pleased to be back in the Economic Development Manager position and wants to build on previous success. He said the enterprise zone,vertical housing zone, Hunziker development, the Heritage Trail and even the Taste of Tigard are examples of improved relationships between city hall and the business community. He said his goal is to reintroduce some key programs that did not have the staff to continue,in order to strengthen the local economy,build relationships and bring the private sector in to partner with the City on its strategic vision. Mr. Purdy said he will be working with other Community Development staff on projects that set a foundation for a resilient,inclusive and sustainable local economy. The planning work for Tigard Triangle sets the tone for successful economic development in the future. Mr. Purdy said he will be working with Senior Planner Shanks on the Washington Square Regional Center update. This will be different from initial economic development work because the enterprise zone the city created is up and running and returning benefits to the businesses, community and workforce.The heavy lifting phase of the Hunziker project is complete;there is only a small segment of road left to build. It produced opportunities for affordable housing and set a foundation for more private sector development. The Heritage Trail is under construction and the Vertical Housing Development Zone is paying dividends. He said he intends to reconvene the Bankers,Brokers and Builders Network and would also like to reconvene the CEO Roundtable, expanded to include more business sectors and encourage them to work together. Mayor Snider asked what he thought of the council goal that asked for the Economic Development Manager position to be brought back in order to achieve these programs. Mr. Purdy said he was pleased to see that the Council Goals supported economic development work. Mayor Snider asked if there were any goals he was concerned about. Mr. Purdy said potentially there were,but he needed to do more study on the costs of implementing some of the projects. Councilor Newton said based on what she heard on the campaign trail it is important to continue the Business Roundtable and expand the City's connection to the business community. She noted that several programs and activities that Economic Development Manager Purdy initiated have paid amazing dividends. She suggested giving the business community an opportunity and facilitated venue to weigh in on proposed state legislation they are interested in pursuing so we can work together as partners. TIGARD CITY COUNCIL MEETING MINUTES — September 10, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 9 Councilor Anderson said the Bankers,Brokers and Builders Network is a great idea. He said it is helpful to have a contact that Council can refer questions to. Councilor Lueb said it is important to support the businesses because they are an important part of our community. She said she looked forward to finding ways to continue supporting the business community. 6. RECEIVE QUARTERLY UPDATE ON CITY COUNCIL GOALS City Manager Wine said the City Council met in February of 2019 and discussed their goals for the next two years. Staff used to provide a written report but learned through conversations with Council that a better way would be to discuss the goals together and also receive a look ahead so Council will know from a work-planning standpoint what to expect. She said this format is a work in progress and requested feedback on content and ways staff can report in the future. The performance audit will be received in one month and a key recommendation is that there be greater alignment between Council goals, the strategic plan and work done within the departments. City Manager Wine presented a slide show on each goal,what has been accomplished and a look ahead. Goal 1: Ensure the City's financial stability and sustainability while providing mandated services. Seek ways to fund and increase services valued by the community. This goal is about pursuing a local option levy and/or bond in 2020.Accomplishments include progress in scoping, outreach plan,a lot of levy communication and specifying the details of the levy. The Look Ahead includes more outreach,a City Report Card,message testing, surveys and a council vote on referring a levy in January. City Manager Wine said staff will advise Council monthly on outreach progress made and input received. Councilor Newton reminded everyone that these are two-year goals. Goal 1 is very time-intensive. Some goals will move quickly and progress may not be made on others yet. A timeline may be helpful in the future for the community. Mayor Snider said he felt Goal 1 was on track and it was going well. He said Council, staff and the community are all doing their part. City Manager Wine said there will be a convergence of information on the levy and Council will be asked if there is anything in the proposal that they want to change, such as the election date. Goal 2: Invest and connect key areas of the city to promote economic growth and community vitality. City Manager Wine listed many of the projects underway including Tigard Street Heritage Trail groundbreaking,Triangle Equitable Urban Renewal Strategy,Triangle stormwater implementation, design/owner's rep for Universal Plaza,and Main at Fanno Creek Project plan approval. The Look Ahead includes the Parks System Master Plan,Main Street Green Street Phase 2, and beginning the update to the Transportation System Plan. Goal 3: Ensure Tigard grows and develops in a smart and inclusive manner. TIGARD CITY COUNCIL MEETING MINUTES — September 10, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 9 City Manager Wine said Goal 3 is all about how Tigard is going to grow,including planning for South River Terrace and River Terrace West,more affordable housing, and seeking future employment lands. She reported that negotiations are underway with the development partner for concept planning for both South River Terrace and River Terrace West. Staff reached agreement on many terms and will be coming to Council in September for approval to use staff resources to manage the project. A Metro concept planning grant was awarded. The Affordable Housing Plan was adopted in June. SDC waivers for affordable housing were approved. She noted for the Look Ahead that Tigard is likely to be seeking joint entitlement status for the Community Development Block Grant program. Councilor Newton said she understood this would not happen until early 2020. Goal 4: Enhance two-way communication to understand community priorities and involve the community in the decision-making process. City Manager Wine said this goal is about hearing from and engaging the community. She listed many engagement efforts taking place this summer. Council Connections and Your Tigard digital engagement were launched. DEI and volunteerism efforts have come from the city's strategic plan and are underway. The Look Ahead includes increasing Latinx outreach,relaunch of the Business Roundtable, the Multi-city Equity Summit in October,plans for two annexation listening sessions for Metzger and Bull Mountain and DEI training for Council. Goal 5: Enhance walkability and pedestrian connectivity City Manager Wine said objectives focus on enhancing walkability and pedestrian activity with projects that can be achieved in the next two years.The draft ADA Transition Plan was developed with focus group input. The 6-year Capital Improvement Plan exceeded the planned expenditure standard set in this goal. There were many project milestones in the Ped/Cyclist Connections project, Complete Streets, PMP improvements and others. The Metro RTO Grant award for Safe Routes to Schools will continue the program and some back to school events. SRTS projects were identified for the local option levy. The Look Ahead includes ADA Plan adoption, a sidewalk infill study, a Complete Transportation Safety Action Plan and the Transportation System Plan project kickoff. Mayor Snider suggested that advocating for Senate Bill 558 is also a part of Goal 5. City Manager Wine said Council advocated for this bill which allows cities to lower speed limits for certain roads. She said staff will be coming back to ask the Council for guidance on where they want to change the speed limits. Councilor Lueb said she wants the accomplishments to remain in the report because it shows the community that progress has been made. She commented that excellent progress has been made on a lot of goals and she thanked the staff for their work. Councilor Newton said this is a lot of information but she likes showing the accomplishments and the Look Ahead on the same page so people realize we cannot do this much on each goal each quarter. She wants to remind people how much is connected to the goals,like how it is done in the CIP. She noted that the PowerPoint was more helpful to her than the attachment format. TIGARD CITY COUNCIL MEETING MINUTES — September 10, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 9 Councilor Anderson said he liked the formatting and really appreciated the Look Ahead. Mayor Snider said getting the goal,accomplishments and Look Ahead on two slides was impressive. He liked this format and asked City Manager Wine to share with staff his appreciation for the hard work done to accomplish this much. 7. NON-AGENDA ITEMS There were none. 8. EXECUTIVE SESSION None was held. 9. ADJOURNMENT At 8:29 p.m. Councilor Newton moved for adjournment. Councilor Lueb seconded the motion. Mayor Snider conducted a vote and the motion passed unanimously. Yes No Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse (Absent) Councilor Newton ✓ Carol A. Krager, City Recorder Attest: Ja . Snider,Mayor /-�;) o� Date TIGARD CITY COUNCIL MEETING MINUTES — September 10, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 9