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City Council Packet - 10/08/2019
IIIII City of Tigard Tigard Business Meeting—Agenda TEGARD 4s :- TIGARD CITY COUNCIL&LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: October 8,2019 - 6:30 p.m. Study Session; 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available,ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated;it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-718-2419, (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments;and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-718-2410 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVE VIDEO STREAMING ONLINE: htto://www.tiRard-or.eov/city hall/council meetinR.oho CABLE VIEWERS:The regular City Council meeting is shown live on Channel 28 at 7:30 p.m.The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. III ■ City of Tigard TIGARD Tigard Business Meeting—Agenda TIGARD CITY COUNCIL& LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: October 8,2019 - 6:30 p.m. Study Session;7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223 6:30 PM •STUDY SESSION A. DISCUSS SOLID WASTE MANAGEMENT FRANCHISE 6:30 p.m. estimated time B. DISCUSSION ON POSSIBLE SOUTHWEST CORRIDOR ALIGNMENT CHANGES 7:00 a.m. estimated time •EXECUTIVE SESSION:The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. CITIZEN COMMUNICATION (Two Minutes or Less,Please) A. Follow-up to Previous Citizen Communication B. Tigard Area Chamber of Commerce C. Citizen Communication—Sign Up Sheet 3. CONSENT AGENDA: (Tigard City Council,and Local Contract Review Board) The Consent Agenda is used for routine items including council meeting calendars, appointments to boards and committees and approval of contracts or intergovernmental agreements. Information on each item is available on the city's website in the packet for this meeting.These items may be enacted in one motion without separate discussion. Council members may request that an item be removed by motion for discussion and separate action. Motion to: A. RECEIVE AND FILE: 1. Council Calendar 2. Council Tentative Agenda for Future Meeting Topics B. CONSIDER AGREEMENT WITH NORTHWEST HOUSING ALTERNATIVES C. Local Contract Review Board: CONSIDER CONTRACT FOR ON-CALL INFORMATION TECHNOLOGY SUPPORT AND OTHER RELATED SERVICES •Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council/Town Center Development Agency has voted on those items which do not need discussion. 4. CONSIDER RESOLUTION ACCEPTING A STREET PLUG TRANSFER FROM WASHINGTON COUNTY 7:40 p.m. estimated time 5. EXECUTIVE SESSION:The Tigard City Council will go into Executive Session to discuss exempt public records under ORS 192.660(2) (f). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Council will return to Town Hall at the conclusion of the Executive Session and reconvene in regular session. 7:50 p.m. estimated time 6. DISCUSSION REGARDING TIGARD'S STREET MAINTENANCE FEE 8:10 p.m. estimated time 7. NON AGENDA ITEMS 8. ADJOURNMENT 8:35 p.m. estimated time a City of Tigard Tigard City Council Meeting Agenda TIGARD October 8, 2019 CITY COUNCIL STUDY SESSION A. DISCUSSION ON SOLID WASTE MANAGEMENT FRANCHISE 6:30 p.m. estimated time Utility Manager Goodrich will present this item. B. DISCUSSION ON POSSIBLE SOUTHWEST CORRIDOR ALIGNMENT CHANGES 7:00 p.m. estimated time Community Development Director Asher will present this item. Administrative Items: • Confirm who is attending the National League of Cities Conference November 20-23 (San Antonio) • FCC Comments Council Meeting Calendar October 1* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 8* Tuesday Council Study Session&Business Meeting—6:30 p.m.,Town Hall 15* Tuesday Council Business/Workshop Meeting —6:30 p.m.,Town Hall 22* Tuesday Council Study Session&Business Meeting—6:30 p.m.,Town Hall 29 Tuesday Fifth Tuesday Council Outreach,each in patrol districts November 5* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 11 Monday Veterans Day Holiday, City offices closed, Library open 12* Tuesday Council Study Session&Business Meeting—6:30 p.m.,Town Hall 19* Tuesday Council Workshop Meeting —6:30 p.m.,Town Hall 26* Tuesday Council Study Session&Business Meeting—6:30 p.m.,Town Hall 28 Thursday Thanksgiving Holiday, City offices and Library closed December 3* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 10* Tuesday Council Study Session&Business Meeting—6:30 p.m.,Town Hall 17* Tuesday Council Workshop Meeting —6:30 p.m.,Town Hall 24* Tuesday Christmas Eve, City offices open& Library open with early closure 31 Tuesday New Years Eve, City offices open&Library open with early closure is\adm\city council\council calendar\3-month calendar word format.doc AIS-3948 A. Business Meeting Meeting Date: 10/08/2019 Length (in minutes):20 Minutes Agenda Title: Discuss Solid Waste Management Franchise Prepared For: Brian Rager,Public Works Submitted By: John Goodrich,Public Works Item Type: Update,Discussion,Direct Staff Meeting Type: Council Business Mtg- Study Sess. Public Hearing: No Publication Date: Information ISSUE Brief council on recent solid waste management rates and fees and discussion on future franchise agreement renewal. STAFF RECOMMENDATION /ACTION REQUEST Brief council on information pertaining to the solid saste management franchise,renewal,and recent cost of service analysis. Staff is requesting council direction on upcoming franchise renewal. KEY FACTS AND INFORMATION SUMMARY Staff is briefing council on several issues related to solid waste/recycling and the city's franchise agreement. These issues pertain to council questions regarding the recent cost of service analysis for"drop box" services, and citizen complaints regarding level of service. The FY2020 master fees and charges schedule was adopted in June 11,2019 and included a rate adjustment for solid waste franchise haulers (Pride Disposal and Waste Management) based on cost of service. The solid waste management franchise provisions are in TMC Title 11 —Health and Safety under Section 11.04 Solid Waste Management. Staff prepared a council memo (attached) providing more detailed information on current municipal code provisions,customer service,and the recent cost of service study pertaining to solid waste management fees and charges. Staff is presenting Council with three options regarding future actions relating to the solid waste management franchise to address rates or customer service: •Option A-Make no changes to the current franchise agreements and continue pricing based on most recent cost of service study; •Options B -Amend the current franchise agreements,and/or adjust the schedule of fees and charges based on council's policy changes; •Option C -Open the solid waste management franchise and terminate the existing agreements,under the provisions of the Tigard Municipal Code. Staff is recommending council consider options A or B. Option C is available to council,but with considerable impact to city finances based on the addition of qualified staff to support such an effort or additional budget funding for consultant services to guide the city through the process. OTHER ALTERNATIVES Not applicable. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Council was briefed on June 4, 2019 on cost of service analysis for solid waste management conducted in FY 2019. Council adopted the adjusted rates and charges on June 11,2019. Adjusted rates and charges were effective July 1, 2019. DATES OF PREVIOUS COUNCIL CONSIDERATION Council adopted the FY2020 master fees and charges schedule in June 2019. Attachments Memo to Council -" City of Tigard TIGARD Memorandum To: Honorable Mayor and City Council From: John Goodrich, Public Works Executive Manager Re: Solid Waste Franchise Information Date: October 3, 2019 Overview City Council adopted the FY 2020 master fees and charges schedule on June 11,2019,including a rate adjustment for solid waste franchise haulers-Pride Disposal and Waste Management. At that time, Council brought to staff's attention questions regarding the cost of service analysis for"drop box" services and the level of service being received from the current franchisees. This memo is intended to respond to Council's questions and seek additional direction,if warranted. Solid Waste Management Franchise The solid waste management franchise provisions are in TMC 11.04 Solid Waste Management. Pursuant to code, franchises automatically renew every seven years. Under Section 11.04.080, the city may propose amendments to this franchise. Council may also reduce rates under provisions requiring 30-day notification with accompanying justification. Cost of service studies are conducted based on aggregate profit between 8 to 12 percent, or at a minimum of every six years. Staff reviewed other jurisdictions and found they automatically renew their solid waste management franchises anywhere between 5 to 10 years. Com.arable Cities Solid Waste&Recycling Tigard Hillsboro Beaverton Tualatin Sherwood Lake Oswego Franchise Yes Yes Yes Yes Yes Yes Renewal Tenns 7 Years 7 Years 10 Years 5 Years 10 Years 10 Years Method of Establishment Municipal Code Municipal Code Municipal Code Negotiated Municipal Code Negotiated Agreement Agreement Drop Box Rates Pricing Methodology Cost of Service Proportional Proportional Proportional Flat Rate Proportional 10 Cubic Yards $168.00 $127.00 $131.00 $121.41 $135.00 $125.14 20 Cubic Yards $168.00 $127.00 $131.00 $121.41 $135.00 $125.14 30 Cubic Yards $168.00 $137.00 $146.00 $144.84 $135.00 $146.97 40 Cubic Yards $168.00 $157.00 $146.00 $175.80 $135.00 $169.34 Additional Fees Delivery Fee $78.34 $40.00 $65.00 $45.00 $73.00 $35.00 Mileage* $3.00 $1.50 $2.69 *Hillsboro-per mile from point to disposal *Beaverton-per mile in excess of 24 miles *Sherwood-per mile in excess of 5 miles Prior to the cost of service study, drop box rates were $154.38 for all four sizes of drop box (10 cu. yd.,20 cu.yd.,30 cu. yd.,and 40 cu.yd.). Prices were increased 9%based on the study. Other jurisdictions with solid waste management franchises have various pricing methodologies,but most are"proportional size, proportional cost"meaning smaller boxes are priced less than larger sized boxes. However,other fees and charges are also associated with drop box total costs for these other jurisdictions. During the city's rate study, Council chose to accept the rate consultant's recommendation to set the fee at the same amount for all size boxes. The rate consultant's recommendation is based on the cost of providing the service is not related to the size of the box,but factors like truck maintenance and mileage,box construction cost,labor, and handling equipment which are not impacted by drop box size. The current drop box fee is $168 plus delivery. The rate study findings and recommendations were presented to council on June 4,2019 and adopted on June 11,2019. Summary of Current Code Provisions Council has also expressed concerns regarding customer service complaints. While the code does not provide an express City-regulation of customer service,provisions within the municipal code protect the public interest by: • Ensuring safe accumulation,storage,and collection,transportation,disposal,or resource recovery of solid waste; • Ensuring rates that are just,fair,reasonable,and adequate to provide necessary service to the public; • Prohibiting rate preference and other discriminatory practices which benefit one customer at the expense of other customers of the service or the general public; • Eliminating overlapping service to reduce truck traffic,street wear,air pollution and noise; • Complying with the business recycling requirement set forth in Metro Regional Government Code Chapter 5.10.330. Customer Responsibilities The code contains obligations of both the franchisee and the customer. If a customer does not comply with the required provisions, the franchisee is not obligated to provide service to that customer. For the comprehensive list,please refer to TMC 11.04.The customer responsibilities include but are not limited to: • Providing safe access to the pickup point,receptacles must be in a visible location to be serviced,and within 100 feet of the street right-of-way or curb. • Maintaining all solid waste receptacles in a safe and sanitary condition. • Not disposing of any hazardous waste. Franchise Options The following are options for Council consideration: a) Make no changes to the current franchise agreements and continue pricing based on most recent cost of service study. b) Amend the current franchise agreements or adjust the schedule of fees and charges based on council's policy changes. c) Open the solid waste management franchise and terminate the existing agreements. Staff would request council to provide direction or guidance regarding: o Specific solid waste management problems or concerns to be addressed; o Measurable outcomes or achievements,i.e.lower costs,better service,single provider,etc. Based on the"Comparable Cities"information staff supports option A. Option B is available if fees and charges or customer service policy needs adjustment to meet Council's goals and objectives. If Council determines to use option C,re-opening the franchise would require significant reprioritization of staff and require solid waste management consultant resources. It may also be a lengthy process. Project costs would be sourced through the city's general fund. Tigard Solid Waste &Recycling FAQ Staff have created a website for additional information related to the City's solid waste franchising should Council have further questions: https://www.tigard-or.gov/city hall/solid waste.php Council Briefing Staff prepared an agenda item for Council on Tuesday,October 8 during study session regarding this topic. The agenda item will include briefing on the comparable cities information and provide council time to discuss and ask questions. Staff will be available to answer questions or receive further direction from Council regarding the solid waste management franchise and policy. AIS-3994 B. Business Meeting Meeting Date: 10/08/2019 Length (in minutes):30 Minutes Agenda Title: Discussion on Possible Southwest Corridor Alignment Changes Prepared For: Kenny Asher,Community Development Submitted By: Doreen Laughlin, Community Development Item Type: Update,Discussion,Direct Staff Meeting Type: Council Business Mtg- Study Sess. Public Hearing: No Publication Date: Information ISSUE The Southwest Corridor Light Rail project is nearing an important milestone with the upcoming Steering Committee vote on the alignment. The adopted Locally Preferred Alternative alignment is approximately $400 million over budget. An alternate alignment is necessary to bring the project costs in line with the project budget. Critical to the City of Tigard are two alignment decisions; 1) the reduction of travel lanes on Barbur Boulevard,and 2) the terminus location should the project not reach Bridgeport Village. STAFF RECOMMENDATION /ACTION REQUEST There is no recommendation and no action request. This is an opportunity for the council to have a discussion with Mayor Snider and staff,prior to the Mayor's vote. (Note: the Mayor indicated to the Steering Committee at its September 23rd meeting that he was not in favor of reducing travel lanes on Barbur Boulevard.) KEY FACTS AND INFORMATION SUMMARY Despite selection of an Initial Route Proposal and a Locally Preferred Alternative, the Southwest Corridor light rail project continues to require changes to its alignment. Recent cost estimates show the LPA alignment far exceeding anticipated funding. TriMet has prepared four scenarios for Steering Committee consideration. Two scenarios assume the project is able to secure an additional$200M from the state. Two scenarios assume that approximately$200M can be reduced from the project's scope--principally by narrowing the project footprint along Barbur Boulevard. One of the four scenarios,wherein both the new money and the reduced scope are achieved,allows the project to terminate at Bridgeport. In the other three scenarios,where one or both of these changes do not occur, the project stops short of Bridgeport. The Mayor represents Tigard's interest at the project Steering Committee,which will be meeting in a matter of weeks to decide whether reduced travel lanes on Barbur Boulevard should be included in the project (enabling TriMet and Metro to study the impacts in the Final Environmental Impact Statement) and where to terminate the project if it cannot reach Bridgeport. The three options that TriMet has proposed are the existing station locations at Hall Boulevard,Bonita and Upper Boones Ferry. The Tigard City Council may have questions or concerns related to the impacts of these decisions,their relationship to prior actions like prior votes in Tigard,the LPA, the Land Use Final Order, the Memorandum of Understanding between TriMet and the City, or the MOU between all the project partners related to affordable housing, After the Steering Committee decision,the project will complete the FEIS, seek approval from the FTA to enter the Engineering phase,publish a Conceptual Design Report and seek to secure the local funding through intergovernmental agreements, appropriations from the state legislature and an affirmative vote from regional voters in November 2020. OTHER ALTERNATIVES Not applicable as no action is requested. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Council Goal 2: Invest and connect key areas of the city to promote economic growth and community vitality. Strategy 2.3: Ensure the Southwest Corridor project maximizes benefits to the Tigard community and minimizes negative impacts by implementing the memorandum of understanding with Tri-Met. Ensure urban design and pedestrian connections to Tigard light rail stations is prioritized in station area access plans. DATES OF PREVIOUS COUNCIL CONSIDERATION 07/19/11: Update on the Tigard High Capacity Transit Land Use Plan 12/13/11: Briefing on SW Corridor Plan Public Involvement and Messaging 11/20/12: SW Corridor Plan Update 02/19/13: SW Corridor Plan Update 05/21/13: SW Corridor Plan Update 06/25/13: Recommendation of the SW Corridor Plan Steering Committee 10/08/13: Resolution Endorsing the SW Corridor Plan and Shared Investment Strategy 02/18/14: SW Corridor Plan Public Input Update 02/10/15: Metro IGA for Planning and Public Involvement Work-SW Corridor Plan 07/21/15: Presentation on SW Corridor Planning Progress 09/01/15: SW Corridor/Downtown Zoom-In 06/28/16: Consideration of a Resolution Approving Ballot Title language for a November SW Corridor Ballot Measure 02/14/17: Discuss SW Corridor Land Use Final Order 03/20/18: Comprehensive Update on SWC Light Rail Planning 10/30/18: Compliance of the proposed Southwest Corridor MAX Light Rail Project with state-mandated land use criteria as applicable in the City of Tigard. 11/13/18: SW Corridor preferred alternative: Informational Public Hearing: Consider MOU with Trimet and approval of preferred alternative alignment. Attachments No file(s)attached SUPPLEMENTAL PACKET FOR Concept Scenarios (DATE OF MEETING) What project could be built by 2027? . 10 • il _ . ,.. „. IA 1 B 2A 2B _ .. To Budgeport with To BonhaMBF with To Bonita/UM with To Haft with Ri-irhiir Refinements Barbar Refinements LPA Design LPA Design. N /A -S20011/44 N /A * ,t, $2013M , -) -4S400141 - A.$200M -. . sho$4 OOM •,,- * .0. -15200m ,...., ,L..„.. M. ,.irk- Eariat 440011 4.rin *mu 1,3r.0 ...L. • i..- . : y , ..! t PM*: •i f I* . T % 5011,W ' Borgra/ 1., - .1 -11400V 3, uBF b UBF _157norvil 'llrittteport '',.! Art 4 - ., 1 = ...... A' ($400M) 41101- GR ,... EAT 1ACES Note: Concept scenarios developed for discussion purposes. Corridor Details regarding funding and scope vary by option. 23 City Council Update October 2019 SUPPLEME TA.L PACKET FOR _a q Chamber Update (DATE OF M STIY NG) Leadership Tigard C "( -II 2 Pry C bl'�/Y? /7/«-h6I\ Our 4th Leadership Tigard class started October 8th and participated in the SIMSOC simulation. Education,Advocacy, & Building a Strong Local Economy • 10/17/2019—7:30 AM—Brookside Memory Care Ribbon Cutting • 10/17/2019— 1:30 PM —Gov't Affairs& Public Policy Committee Meeting • 10/22/2019—7:30 AM—From Attraction to Action • 10/30/2019—12:00 PM —New Member Orientation • 7 businesses have joined the chamber in September Promoting Community • Save the Date for Bowl-O-Rama on Saturday, February 29 at Tigard Bowl. • Save the Date for Holiday Happy Hour Tuesday 12/3/19, 6 to 8 PM at the Broadway Rose Theatre. • Save the Date for Tigard Shining Stars Community Awards Gala Friday 5/1/19, 5:30 p.m. Networking/Visibility Good Morning Tigard (GMT),Thursday A.M. Networking 7:30 a.m.—Weekly 10/10— Hosted by MorningStar Senior Living, 10/17— Brookside Memory Care, 10/24— Hosted by Key Home Furnishing, 10/31— Hosted by Shawn Gardner Dance and 11/7— Hosted by Frog Pond Farm G.E.T. Connected After Hours Networking—lzumi Japanese Steakhouse—Oct. 22 5 to 6:30 PM Health Care Affinity Group— Nov. 5 at 7:15 AM Professional Services Affinity Group— Nov. 12 at 7:30 AM Home, Garden & Design Affinity Group— Nov. 12 at 8 AM Details at http://business.tigardchamber.org/events/calendar/ follow us on Twitter @tigardchamber Tigard Farmers Market Update There are only 3 Sundays left of the market season. Rain or shine, the market is open from 9 AM to 1:30 PM in Downtown Tigard on Burnham Street. Wreath Making Class— Nov. 30 at 10 AM and 2 PM. Check out our Facebook page to learn more. TDA Downtown Updates Trick or Treat Main Street on Thursday, October 31 from 4 to 6 PM. Join us for Small Business Saturday in Downtown Tigard on November 30 for a chance to win some prizes and check out the great local businesses we have. Find us on Facebook at exploredowntowntigard and at www.exploredowntowntigard.com. Follow us on Twitter @Tigarddowntown and on Instagram at downtowntigard 10 •gid,. FA s‘/- TDA TIGARD Leadership Tigard AGENDA ITEM NO. 2 C - CITIZEN COMMUNICATION DATE: September 24, 2019 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS &PHONE TOPIC STAFF Please Print CONTACTED Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. CITIZEN COMMUNICATION I:\ADM\CITY RECORDERS\000 City Recorder-Records Resources and Policies\CCSignup\2019\2C Citizen Communication.doc AIS-4009 3.A. Business Meeting Meeting Date: 10/08/2019 Length (in minutes): Consent Item Agenda Title: Receive and File: Council Calendar and Tentative Agenda Submitted By: Carol Krager, Central Services Item Type: Receive and File Meeting Type: Consent- Receive and File Public Hearing: No Publication Date: Information ISSUE Receive and file the Council Calendar and the Tentative Agenda for future council meetings. STAFF RECOMMENDATION / ACTION REQUEST No action is requested; these are for information purposes. KEY FACTS AND INFORMATION SUMMARY Attached are the Council Calendar and the Tentative agenda for future Council meetings. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A -Receive and File Items Attachments Three-month Council Calendar Tentative Agenda INI II •r MEMORANDUM T I GARD TO: Honorable Mayor& City Council FROM: Carol A. Krager, City Recorder RE: Three-Month Council Calendar DATE: October 1, 2019 Below is a listing of council meetings for the next three months. Regularly scheduled Council meetings are marked with an asterisk (*). October 1* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 8* Tuesday Council Study Session&Business Meeting—6:30 p.m.,Town Hall 15* Tuesday Council Business/Workshop Meeting —6:30 p.m.,Town Hall 22* Tuesday Council Study Session&Business Meeting—6:30 p.m.,Town Hall 29 Tuesday Fifth Tuesday,Council Outreach,Details TBA November 5* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 11 Monday Veterans Day Holiday,City offices closed, Library open 12* Tuesday Council Study Session&Business Meeting—6:30 p.m.,Town Hall 19* Tuesday Council Workshop Meeting —6:30 p.m.,Town Hall 26* Tuesday Council Study Session&Business Meeting—6:30 p.m.,Town Hall 28 Thursday Thanksgiving Holiday,City offices and Library closed December 3* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 10* Tuesday Council Study Session&Business Meeting—6:30 p.m.,Town Hall 17* Tuesday Council Workshop Meeting —6:30 p.m.,Town Hall 24* Tucsday Council Bu3inc3s Meeting cancelled: Christmas Eve,City offices open& Library open with early closure 31 Tuesday New Years Eve, City offices open&Library open with early closure is\adm\city council\council calendar\3-month calendar word format.doc Meeting Banner 0 Business Meeting Study Session 0 Special Meeting ❑ Consent Agenda 0 Meeting is Full Q Workshop Meeting ❑ City Council Tentative Agenda 9/30/2019 3:47 PM -Updated Form Meeting Date Submitted By Meeting Type Agenda Item Title Department lnbox or Finalized • 3878 10/08/2019 Kelly Burgoyne AAA October 8, 2019 Business Meeting DEADLINE (in Marty's inbox) 9/24/2019 3948 10/08/2019 John Goodrich ACCSTUDY 1 30 Minutes—Solid Waste Management Rates and Fees Public Works Rager B, PW Director 3994 10/08/2019 Doreen ACCSTUDY 2 30 Minutes—Southwest Corridor Community Marty W,City Laughlin Development Manager Total Time:50 Minutes of 45 Minutes Scheduled—MEETING CLOSED—FULL 3959 10/08/2019 Jamie ACONSENT Consent Item—Contract Award—On-Call Information Finance and Marty W, City Greenburg Technology Support and Other Related Services Information Manager Services 4001 10/08/2019 Sean Farrelly CCBSNS Consent Item- Consider Agreement with Northwest Community Marty W, City Housing Alternatives Development Manager 3978 10/08/2019 Carol Krager CCBSNS 1 20 Minutes—Executive Session Called under ORS Finance and 08/21/2019 192.660(2)(f) Exempt Public Records—End of Meeting, Information but will go back to Town Hall afterwards Services 3977 10/08/2019 Carol Krager CCBSNS 2 25 Minutes—Discussion Regarding Tigard's Street Finance and Marty W, City Maintenance Fee Information Manager Services Total Time:45 Minutes of 100 Minutes Scheduled 3879 10/15/2019 Kelly Burgoyne AAA October 15, 2019 COMBO Workshop/Business Meeting DEADLINE (in Marty's inbox) 10/1/2019 3949 10/15/2019 John Goodrich CCBSNS 145 Minutes—Stormwater Financial Strategy Planning— Public Works Goodrich J, Division Rate Study Results Manager Wage c:\users\admini''1\appdata\local\temp\bcl technologies\easypdf 7\@bcl@2c01a6be\@bcl@2c01a6be.docx Meeting Banner ❑ Business Meeting Study Session 0 Special Meeting �❑ Consent Agenda ❑ Meeting is Full D Workshop Meeting ❑ City Council Tentative Agenda 9/30/2019 3:47 PM-Updated 3992 10/15/2019 Steve Kang CCBSNS 2 25 Minutes—Public Hearing to Consider Approval of Finance and Kang S,Sr. Mgmt. Resolution for Third Quarter Supplemental Budget Information Analyst Services 3993 10/15/2019 Steve Kang CCBSNS 3 10 Minutes—Public Hearing to Consider Approval of Finance and Kang S, Sr. Mgmt. Resolution for the FY 2020 First Quarter TCDA Budget Information Analyst Supplemental Services 3958 10/15/2019 Sean Farrelly CCBSNS 4 10 Minutes-Tigard Southwest Corridor Affordable Community Marty W, City Housing Predevelopment Project Work Plan Development Manager 3972 10/15/2019 Marty Wine CCBSNS 5 25 Minutes—Consider River Terrace South and West City Marty W, City Urban Growth Planning Agreement with Metropolitan Management Manager Land Group Total Time: 115 Minutes of 180 Minutes Scheduled 3880 10/22/2019 Kelly Burgoyne AAA October 22, 2019 Business Meeting(Marty& Kathy out at Conference) W/8/2019 3966 10/22/2019 Carol Krager ACCSTUDY 1 30 Minutes—City Manager Performance Evaluation City Bennett D, HR Criteria Discussion Management Director 3881 10/22/2019 Kelly Burgoyne ACCSTUDY 2 15 Minutes—Council Liaison Reports Central 05/21/2019 Services Total Time:45 Minutes of 45 Minutes Scheduled—Meeting Full—CLOSED 353, 10/22/2019 John Goodrich ACONSENT Consent Item—Amendment to Construction Water IGA Public Works Goodrich J, Division with Tualatin Valley Water District Manager 4003 10/22/2019 Susan Shanks ACONSENT Consent Item—Metro IGA for Washington Square Grant Community Shanks S, Senior Award Tentative#1 Development Planner 4006 10/22/2019 Joseph Barrett ACONSENT Consent Item—Contract Award—Right-of-Way Public Works Krager C, City Maintenance Recorder 4007 10/22/2019 Carol Krager CCBSNS 90 Minutes - Executive Session called under ORS Central 09/30/2019 192.660 (2) (i) Review and Evaluation of the Chief Services Executive Officer 2IPage c:\users\admini^'1\appdata\local\temp\bcI technologies\easypdf 7\@bcl@2c01a6be\@bcl@2c01a6be.docx Meeting Banner 0 Business Meeting 0 Study Session rj Special Meeting Consent Agenda 0 Meeting is Full Workshop Meeting 0 City Council Tentative Agenda 9/30/2019 3:47 PM-Updated Total Time:90 Minutes of 100 Minutes Scheduled 10/29/2019 Council Outreach Event—Details TBA 3884 11/05/2019 Kelly Burgoyne AAA November 5, 2019 Business Meeting One iOEAULINE (in Marty's inbox) 10/22/2019 4004 11/05/2019 Susan Shanks ACONSENT Consent Item—Metro IGA for Washington Square Grant Community Shanks S,Senior Award Tentative#2 Development Planner 3999 11/05/2019 Schuyler CCBSONE 130 Minutes—Consider Adoption of a Construction Community Rihala, S, City Warren Excise Tax Development Attorney Total Time:30 Minutes of 180 Minutes Scheduled 3885 11/12/2019 Kelly Burgoyne AAA November 12, 2019 Business Meeting DEADLINE (in Vlarty's inbox) 3991 11/12/2019 Marty Wine ACCSTUDY 1 10 Minutes—City Charter Treasury Provisions City Rihala, S, City Management Attorney 3886 11/12/2019 Kelly Burgoyne ACCSTUDY 2 15 Minutes—Council Liaison Reports Central 05/21/2019 Services Total Time: 25 Minutes of 45 Minutes Scheduled 3933 11/12/2019 Dave Roth CCBSNS 1 15 Minutes—Tigard Transportation Advisory Community Roth D,Sr Committee Annual Report to Council Development Transportation Planner 3952 11/12/2019 Kelly Burgoyne CCBSNS 2 30 Minutes—Joint Meeting with the Tigard Central Roth D,Sr Transportation Advisory Committee(TTAC) Services Transportation Planner 4005 11/12/2019 Sean Farrelly CCBSNS 3 10 Minutes—Consider 90-Day Extension for Community Krager C,City Development and Disposition Agreement Development Recorder 31Page c:\users\admini-1\appdata\local\temp\bcI technologies\easypdf 7\@bcl@2c01a6be\@bcl@2c01a6be.docx Meeting Banner ❑ Business Meeting Study Session 0 Special Meeting �❑ Consent Agenda 0 Meeting is Full ❑ Workshop Meeting ❑ City Council Tentative Agenda 9/30/2019 3:47 PM -Updated Total Time: 55 Minutes of 100 Minutes Scheduled 3887 11/19/2019 Kelly Burgoyne AAA November 19, 2019 Study Session Only DEADLINE (in Red Rock Conference Room Marty's inbox) 11/5/2019 3998 11/19/2019 Kelly CCWKSHOP 2 Hours — Executive Session Called Under City Krager C, City Burgoyne 192.660(2)(i) — Review and Evaluation of the Management Recorder Chief Executive Officer Total Time: 120 Minutes Scheduled—MEETING CLOSED 3888 11/26/2019 Kelly Burgoyne AAA November 26, 2019 Business Meeting DEADLINE (in Marty's inbox) 11/17./aft19 3970 11/26/2019 Kelly Burgoyne ACCSTUDY 1 15 Minutes—Council Liaison Reports Central 08/20/2019 Services Total Time: 15 Minutes of 45 Minutes Scheduled 3950 11/26/2019 John Goodrich CCBSNS 1 20 Minutes—Stormwater Financial Strategy Planning— Public Works Goodrich J, Division Adoption of Rate Study Recommendation Manager 3954 11/26/2019 Lina Smith CCBSNS 2 20 Minutes—Legislative Public Hearing: Public Facilities Community Smith L,Asst Plan (CPA2019-00002) Development Planner Total Time:40 Minutes of 100 Minutes Scheduled 3889 12/03/2019 Kelly Burgoyne AAA December 3, 2019 Business Meeting One DEADLINE (in Marty's inbox) 11/19/2019 3987 12/03/2019 Joe Patton CCBSONE 1 5 Minutes - CONSIDER RESOLUTION Community Patton J, Senior APPOINTING TOWN CENTER ADVISORY Development Administrative Sp COMMISSION MEMBERS 3989 12/03/2019 Carol Krager CCBSONE 2 5 Minutes - Consider Appointment of Tigard Community Patton J, Senior Transportation Advisory Committee Members Development Administrative Sp 3990 12/03/2019 Joe Patton CCBSONE 3 5 Minutes - CONSIDER RESOLUTION Community Laughlin D, Conf. APPOINTING PLANNING COMMISSION MEMBERS Development Exec. Asst. 4IPage c:\users\admini-1\appdata\local\temp\bcl technologies\easypdf 7\@bcl@2c01a6be\@bcl@2c01a6be.docx Meeting Banner 0 Business Meeting Study Session Special Meeting 1 Consent Agenda 0 Meeting is Full Workshop Meeting 0 City Council Tentative Agenda 9/30/2019 3:47 PM-Updated Total Time: 15 Minutes of 180 Minutes Scheduled 3890 12/10/2019 Kelly Burgoyne AAA December 10, 2019 Business Meeting City DEADLINE (in Management Marty's inbox) 11/26/2019 3975 12/10/2019 Joanne ACCSTUDY 1 30 Minutes—Quarterly Update on City Council Goals City Bengtson J, Exec Bengtson Management Asst to City Mgr 3891 12/10/2019 Kelly Burgoyne ACCSTUDY 1 15 Minutes—Council Liaison Reports Central 05/21/2019 Services 4000 12/10/2019 Liz Lutz CCBSNS 1 10 Minutes—Consider Resolution to Appoint Budget Finance and Committee Members Info Services 3967 12/10/2019 Kelly Burgoyne CCBSNS 45 Minutes—Executive Session Called Under City 08/21/2019 192.660(2)(i) Review and Evaluation of the Chief Management Executive Officer—End of Meeting Total Time:55 Minutes of 100 Minutes Scheduled 3892 12/17/2019 Kelly Burgoyne AAA December 17, 2019 Workshop Meeting DEADLINE (in Councilor Lueb-Absent Marty's inbox) 12/03/2019 3934 12/17/2019 Carol Krager CCWKSHOP 1 30 Minutes—External Financial Audit&CAFR Finance and Isaksen J,Asst. Presentation Information Finance Director Services 3986 12/17/2019 Steve Martin CCWKSHOP 2 45 Minutes—Joint Meeting with the Park and Public Works Martin S, Division Recreation Advisory Board Manager Total Time: 75 Minutes of 180 Minutes Scheduled Vacations/Conferences Marty Wine October 22 (Conference) Kathy Nyland October 22 (Conference) Councilor Lueb December 17 SIPage c:\users\admini^'1\appdata\local\temp\bcI technologies\easypdf 7\@bcl@2c01a6be\@bcl@2c01a6be.docx AIS-4001 3. B. Business Meeting Meeting Date: 10/08/2019 Length (in minutes): Consent Item Agenda Title: Consider Agreement with Northwest Housing Alternatives Prepared For: Sean Farrelly, Community Development Submitted By: Sean Farrelly, Community Development Item Type: Motion Requested Meeting Type: Consent Agenda Public Hearing: No Publication Date: Information ISSUE Consider a motion to authorize the City Manager to sign an Exclusive Negotiating Agreement with Northwest Housing Alternatives. STAFF RECOMMENDATION / ACTION REQUEST Staff recommends authorizing the City Manager to sign the Exclusive Negotiating Agreement with Northwest Housing Alternatives. KEY FACTS AND INFORMATION SUMMARY As reported at the August 13 Council meeting, staff issued a Request for Information for developers interested in building affordable senior housing on the Tigard Senior Center site. In July, three non-profit affordable housing developers were interviewed by a panel consisting of representatives from the Tigard City Council, Town Center Advisory Commission, Tigard Senior Center, and staff. The panel selected Northwest Housing Alternatives (NHA), a 501(c) 3 organization that operates 1,800 units of affordable housing in 16 Oregon counties, housing about 2,900 people. Progress to date includes a kick-off meeting with NHA and staff, NHA assembling a project advisory committee and NHA issuing an RFP for a project architect. The attached Exclusive Negotiating Agreement has been reviewed by the City Attorney and contract real estate attorney. By executing the Agreement, the City is not committing itself to a development agreement with NHA. It creates a framework for upcoming negotiations. NHA requested formal Council action as this kind of agreement is a requirement for some funding opportunities. Over the next several weeks, staff and the city's legal team will negotiate a lease and development agreement. The terms of this agreement will be brought to the Tigard City Council for approval at a future meeting. OTHER ALTERNATIVES Council could recommend changes to the agreement which could delay the project. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS Tigard City Council Goals 2019-21 Goal 2: Invest and connect key areas of the city to promote economic growth and community vitality Strategy 2.2 Continue to make Downtown Tigard a place people want to be by making substantial progress on projects that attract new residential and business investment Cultivate more relationships with future developers that share our multigenerational transit-oriented development vision. Goal 3: Ensure Tigard grows and develops in a smart and inclusive manner. Strategy 3.2: Complete an Affordable Housing Plan and adopt recommended strategies to promote the development and retention of affordable housing in Tigard. Increase advocacy at the regional level for housing that is affordable, funding strategies, and consider an excise tax. Tigard Comprehensive Plan Housing Goal 10.1: Provide opportunities for a variety of housing types to meet the diverse housing needs of current and future City residents. Special Planning Areas- Downtown Goal 15.2: Facilitate the development of an urban village. Policy 6: New housing in the downtown shall provide for a range of housing types,including ownership, workforce, and affordable housing in a high-quality living environment. Tigard Strategic Plan Goal 2: Ensure development advances the vision DATES OF PREVIOUS COUNCIL CONSIDERATION August 13, 2019: Receive Update on Senior Center Affordable Housing Project June 4, 2019: Senior Center Affordable Senior Housing Briefing Attachments Agreement Plat Sheets 1 and 2 EXCLUSIVE NEGOTIATING AGREEMENT This Exclusive Negotiating Agreement(the "Agreement") dated and effective as of October , 2019, is by and between the CITY OF TIGARD, a municipal corporation of the State of Oregon(the "City") and Northwest Housing Alternatives, an Oregon nonprofit public benefit corporation("NHA"). RECITALS WHEREAS, City owns the property at 8815 SW O'Mara St, Tigard, Oregon, as further described on Exhibit A to this Agreement(the"Property"); and WHEREAS, City desires to enter into a Disposition and Development Agreement (or similar agreement or agreements) setting forth the terms upon which the City shall transfer rights to the Property to a selected developer(collectively the "Negotiated Agreement") in order to facilitate the development of affordable senior housing in the City of Tigard(the "Housing"); and WHEREAS, City has selected NHA as the developer of the Property pursuant to the City of Tigard Senior Center Affordable Senior Housing Request for Information issued June 10, 2019 (the "RFT'); and WHEREAS,the purpose of this Agreement is to create a framework for upcoming contract negotiations,which are anticipated to begin on the effective date of this Agreement and end on Dec 31,2020 (the "Negotiation Period"). AGREEMENT The parties agree as follows: A. Negotiations. The City and NHA agree for the Negotiation Period to negotiate diligently and in good faith,the Negotiated Agreement, under which the City will transfer the Property or an interest in or certain rights to the Property to NHA or an affiliate of NHA by deed, ground lease, or other mechanism and under which NHA or an affiliate of NHA will develop, own,maintain, and operate the Housing. B. Exclusive Negotiation; Duration of Agreement 1. Exclusive. The City agrees that during the Negotiation Period,the City shall not negotiate with any other person or entity regarding the sale, lease, disposition, or development of the Property other than as necessary or appropriate in connection with the current use of the Property or any similar or related use of the Property. Nothing in this Agreement shall prevent or constrain the City from continuing the City's current use of the Property and any similar or related use of the Property during the Negotiation Period. 2. Termination of Agreement. This Agreement automatically terminates upon expiration of the Negotiation Period or execution of the Negotiated Agreement,whichever DCAPDX\3174813.v5 1 comes first. C. Limitations. By its execution of this Agreement,the City is not committing itself to or agreeing to undertake the transfer of the Property or any interest or rights therein to NHA or any affiliate of NHA. This Agreement does not constitute a transfer or other disposition of the Property or any interest or rights therein. Execution of this Agreement by the City is only an agreement to enter into a period of exclusive negotiation according to the terms of this Agreement, reserving final and complete discretion to the City Council as to the final approval of whether to enter into a Negotiated Agreement with NHA, and, if so, the terms and conditions thereof, all in the City's sole discretion. The City is not waiving or modifying any rights reserved by the City in the RFI and is not waiving any limitations on municipal liability under Oregon law. If the Negotiated Agreement is never executed, neither NHA nor its affiliates shall have any claim against the City,notwithstanding any costs and expenses NHA or its affiliates may incur or have incurred prior to, during,or after the Negotiation Period, in connection with their due diligence,the negotiation, or otherwise. D. Notices. All notices under this Agreement shall be delivered to the following addresses,which may be changed upon written notice: City: City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Attn: Sean Farrelly NHA: Northwest Housing Alternatives, Inc. 2316 SE Willard Street Milwaukie, OR 97222 Attn: Destin Ferdun E. General Provisions. This Agreement is not assignable by either party. This Agreement is governed by the laws of State of Oregon. The exclusive venue for disputes is Washington County, Oregon or the United States District Court for the District of Oregon in Portland. This Agreement constitutes the entire understanding and agreement of the parties and supersedes any prior negotiations, discussions, or previous agreements between City and NHA concerning the subject matter of this Agreement.No modification to this Agreement shall be made except by a written agreement executed by the City and NHA. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original agreement and both of which shall constitute one and the same agreement. The counterparts of this Agreement may be executed and delivered by facsimile or other electronic signature (including portable document format)by either of the parties and the receiving party may rely on the receipt of such document so executed and delivered electronically or by facsimile as if the original had been received. DCAPDX\3174813.v5 2 (Signatures on next page) IN WITNESS WHEREOF,the undersigned have executed this Agreement, to be effective as of the date entered first above, regardless of the date of signatures. CITY: CITY OF TIGARD, An Oregon municipal corporation By: Name: Martha L.Wine Title: City Manager NHA: Northwest Housing Alternatives, Inc., an Oregon nonprofit public benefit corporation By: Trell Anderson,Executive Director DCAPDX\3174813.v5 3 REGISTERED PARTITION PLAT PARTITION PLAT NO. CES NW PROFESSIONAL RECORDED AS DOCUMENT NO. LAND SURVEYOR LOCATED IN THE SOUTHEAST ONE QUARTER OF SECTION 2, PRELIMINARY TOWNSHIP 2 SOUTH,RANGE 1 WEST, OREGON WILLAMETTE MERIDIAN,CITY OF TIGARD 13190 SW 68th Parkway,Suite 150 MAY 21,2013 WASHINGTON COUNTY,OREGON Tigard,Oregon 97223 PALE 5A�NPLKSpHN DATE:6-12-2018 503.968.6655 www.cesnw.com EASEMENT DETAIL CESNW PROJ:3512 RENEWS:6/30/21 3.00' NB7•IT/2'W REFERENCES PARCEL-1 238.10' (I)-S.N.18732 _ N25°56'21"W R)-`CHELSEA HILL` _ 12721 (3)-S.N.30160 NARRATIVE: # ;I- COUNTY I (4)-PARTITION PLAT 1992-069 THE PURPOSE OF THIS SURVEY IS TO ESTABLISH THE BOUNDARIES AND PARTIRON THAT 3 00' DEED REFERENCES TRACT OF LAND DESCRIBED BY DEED IN DOCUMENT NUMBER 79-047825,WASHINGTON 10'WIDE INGRESS, N09°31'33"W DEED RECORDS. �- 1\1 39.43' (Dl)-DOCUMENT NUMBER 79.047825 EGRESS EASEMENT 1 (D2)-DOCUMENT NUMBER 2004-092852 THE BASIS OF BEARINGS IS NAD 83(2011)EPOCH 2010.00 OREGON NORTH 3601, BOOK 1007,PAGE489 [ �� (D3)-DOCUMENT NUMBER 85-049172 INTERNATIONAL FEET.A BEARING OF SOUTH e)°42'18"EAST WAS HELD BETWEEN 3.00' 50 25 0 50 (D4)-DOCUMENT NUMBER 2019-042494 MONUMENT NUMBER[102]AND MONUMENT NUMBER[104]. E=`_ 1 111 THE CENTERLINE OF S.W.OMARA STREET(CR.567)WAS ESTABLISHED BY HOLDING A 6'WIDE UNDERGROUND {/ 1 2).50' LINE FROM MONUMENT NUMBER[104]TO MONUMENT NUMBER(102]TO MONUMENT DISTRIBUTION EASEMENT _,f „� DOCUMENT NUMBER N76°35'18"W '-'7-k21- \\\ NUMBER[103]. 63-013461 N22.24'26"W 147.00' r]� \V�.-/- 50.96' THAT RESULTING UNE WAS HELD AND OFFSET 20.00 FEET NORTHERLY AND WESTERLY / _ \\ Vo BEING THE SOUTHEASTERLY CORNER OF THE SUBJECT TRACT. 3.00' \ \\�\ \\\ N35.58'23TV I ESTABLISHED THE MOST SOUTHERLY WEST UNE OF THE SUBJECT FROM A POINT THAT IS 6'WIDE UNDERGROUND \\ \\\ \\\\ 37'70 [IO/](NR) 24.79 FEET SOUTHERLY OF THE MOST SOUTHERLY NORTHWEST CORNER BEING THE DISTRIBUTION EASEMENT \ \\\ ,[1 5/B'IRT LEGIBLERPC SOUTHEASTERLY CORNER OF THE SUBJECT TRACT PER SURVEY NUMBER 18732, DOCUMENT \\\\\ 12.50' / CAP NOT WASHINGTON COUNTY SURVEY RECORDS AND BY HOLDING THE RECORD RADIUS OF DOCUMENT NUMBER \ 158.44,PER DOCUMENT NUMBER 79-047825,WASHINGTON COUNTY DEED RECORDS TO 2004-092852 \ MONUMENT NUMBER[105]. N50°18'18"W \ o 00 ry 82.67' 2 p, I ESTABLISHEDTHE MOST WESTERLY SOUTH UNE OF THE SUBJECT TRACT ASA LINE FROM 2.50• a t THE SOUTH ENND OF THE WEST LINE TA POINT 10.18 FEET NORTH OF MONUMENT NUMBER[105]. [102](3) THE WEST UNE OF THE SUBJECTTRACT ISA UNE FROM MONUMENT NUMBER[111] 5/8'IR W/YPC STAMPED THROUGH MONUMENTNUMBER[101],[106],[109]AND[Ill]ATTME DEED DISTANCE OF O EA TTY OFTGARD- 540.66 FEET PER SAID DOCUMENT NUMBER 79-047825. ,�.O AT THE NORTHWEST DOCUMENT NUMBER uqJ CORNER LOT 8, THE NORTH UNE OF THE SUBJECT TRACT WAS ESTABLISH BY HOLDING THE RECORD 56"E 01100](NR) 2019-042494 INITTAL m^ `T THE N O T ANGLE AND DISTANCE FROM THE WEST UNE PER SAID DOCUMENT NUMBER 79-047825 SHOWN ON(1) I POINT ESTABLISHING THE NORTHEAST CORNER OF THE SUBJECT TRACT. 5/8"IR 587.27'56"E 0.15' ' N87°12'18"W 19.51' S.W.OHARA STREET(C.R.567) THE EAST UNE OF THE SUBIECT TRACT ISA UNE FROM MONUMENT NUMBER[102]TO THE J . NO3°32'04"E 507.50'507.30'(01)506.96'(1} 20.00'(03) / NORTHEAST CORNER OF THE SUBJECT TRACT WHICH FIT WELL WITH THE FALLING TO •-` _ MONUMENT NUMBER(110]PER SAID SURVEY NUMBER 18732. \ 503°58'06"W 185.94' / \ • • NO2.32'04"E 20.00' (1021(3) Pr 5/B"IR W/YPC STAMPED LEGEND .1+o\ 'CITY OF TIGARD" • =FOUND 5/8'IR WITH NO CAP UNLESS OTHERWISE NOTED �.\ p =SET 5/8'%30"IR WITH ORANGE PLASTIC CAP INSCRIBED °`` NO3.58'06"E 24.79'(DI) "CESNW INC ON dO ) O =WASHINGTON NT BOX y\� SN =WASHINGTON COUNTY SURVEY NUMBER 506.OT131V 10.48'(1)(01) NR =RECORD OF ORIGIN NOT LOCATED IR =IRON ROD ID =IRONIPIPE IDC = TDIAMETER W/YPC =WITH YELLOW PLASTIC UP • W/RPC =WITH RED PLASTIC CAP W/OPC O 105)(1) W/OPC =WITH ORANGE PLASTIC CAP S/e'IR () -INDICATES RECORD VALUE PER REFERENCE NUMBER q _GREENWAY DEDICATION Wt] =INDICATES MONUMENT NUMBER A 80-046325 (1088.18')(10) =DENOTES RECORD DISTANCE PER REFERENCE NUMBER ,,RR=158.41'(D3) *04.9*'ttt.##'(#) =DENOTES MEASURED AND RECORD op PARCEL-1 L=169.67.18" =169 67'3177.61'1011 DISTANCE(HELD)PER REFERENCE NUMBER (ttt1(t) =DENOTES FOUND MONUMENT NUMBER ." 141,661 SQUARE FEET CM=161.67 168.%'(D1) AND REFERENCE NUMBER 2j4 MORE OR LESS CB=528.26'48"!S28°29'50"E(01) 9. DOCUMENT NUMBER 2004-092852 5/8"IR W /R(PC A62.30'00"(D1) STAMPED 17. 16.0090''(2) "W.L.No.L.S.808" 320.67' 87.00'(2) /(1111(3) S05°09'14"W 540.66'1 Dl 87.22• 56.00'(2) 5/8 1R W/YPC ()( ) 56.00'(2) / CAP NOT LEGIBLE (1091(2) (100)(2) 55.85' • 5/8"IR W/RPC (106](2) 11071(2)/ CAP NOT LEGIBLE 5/e"IR W/RPC 5/8"IR W/RPC 5/8"IR W/RPC STAMPED / DOCUMENT NUMBER W.L.Mc.LS.808' STAMPED STAMPED 4.03' 4P 0/ 85-049172 S84•50'46"E 0.26' `W.L.Mc L.S.808 `W.L.Mc.LS.808 Y\\J. / 10 58/•50'16"E 0.09' 6 P, 9 B 7 •04).I 5 4 3 2 50 25 0 50 SHEET 1 OF 2 PARTITION PLAT PARTITION PLAT NO. CES N W LOCATED IN THE SOUTHEAST ONE QUARTER OF SECTION 2, RECORDED AS DOCUMENT NO. TOWNSHIP 2 SOUTH,RANGE 1 WEST, WILLAMETTE MERIDIAN,CITY OF TIGARD 13190 SW 68th Parkway,Suite 150 WASHINGTON COUNTY,OREGON Tigard,Oregon 97223 503.968.6655 www.cesnw.com DATE:6-12-2018 CESNW PROJ:3419 SURVEYOR'S CERTIFICATE: APPROVALS APPROVED THIS DAY OF 2018 I,PAUL ALLEN KOHN HEREBY CERTIFY THAT I HAVE CORRECTLY DECLARATION WASHINGTON COUNTY SURVEYOR SURVEYED,AND MARKED WITH PROPER MONUMENTS,THE LANDS REPRESENTED ON THE ATTACHED MAP,BEING THAT TRACT OF LAND KNOW ALL PEOPLE BY THESE PRESENTS THAT THE CITY OF TIGARD,AN OREGON MUNICIPAL DESCRIBED BY DEED IN DOCUMENT NUMBER 79-047825,SITUATED IN CORPORATION IS THE OWNER OF THE LAND REPRESENTED ON THE ANNEXED MAP AND MORE BY. THE SOUTHEAST ONE-QUARTER OF SECTION 2,TOWNSHIP 2 SOUTH, PARTICULARLY DESCRIBED IN THE ACCOMPANYING SURVEYOR'S CERTIFICATE,AND HAS RANGE 1 WEST,WILLAMETTE MERIDIAN,CITY OF TIGARD, CAUSED THE SAME TO BE PARTITIONED AND SURVEYED INTO PARCELS AS SHOWN ON THE WASHINGTON COUNTY,OREGON,AND BEING DESCRIBED AS FOLLOWS: ANNEXED MAP IN ACCORDANCE WITH THE PROVISIONS OF CHAPTER 92 OF THE OREGON REVISED STATUTES. ALL TAXES,FEES,ASSESSMENTS OR OTHER CHARGES AS PROVIDED BY ORS 92.095 HAVE BEEN PAID BEGINNING AT THE INITIAL POINT,MARKED BY A 5/8"X 30"IRON ROD WITH ORANGE PLASTIC CAP INSCRIBED"CESNW INC AT THE MOST AS OF THIS DAY OF 20 NORTHERLY SOUTHEAST CORNER OF THE SUBJECT TRACT,SAID POINT BEING NORTH 02°32'04"EAST 20.00 FEET FROM A 5/8"IRON ROD MARTY WINE,CITY MANAGER WITH YELLOW PLASTIC CAP STAMPED"CITY OF TIGARD"AT THE CITY OF TIGARD INC. DIRECTOR OF ASSESSMENT AND TAXATION NORTHWEST CORNER LOT 8,"EDGEWOOD",WASHINGTON COUNTY (WASHINGTON COUNTY ASSESSOR) PLAT RECORDS;THENCE CONTINUING NORTH 02°32'04"EAST 507.50 FEET TOA 5/8"X 30"IRON ROD WITH ORANGE PLASTIC CAP INSCRIBED"CESNW INC"AT THE NORTHEAST CORNER OF THE ev. SUBJECT TRACT;THENCE NORTH 57°20'46"WEST 309.30 FEET ALONG THE NORTHERLY UNE OF THE SUBJECT TRACT TO A 5/8"IRON ROD WITH YELLOW PLASTIC CAP THAT IS NOT LEGIBLE;THENCE LEAVING SAID NORTHERLY LINE SOUTH 05°09'14"WEST 540.66 FEET ALONG THE WEST UNE OF THE SUBJECT TRACT TO A 5/8"X 30"IRON ROD ovED THIS DAY OF 20 WITH ORANGE PLASTIC CAP INSCRIBED"CESNW INC"AT THE MOST CITY OF TIGARD,CITY ENGINEER NORTHERLY SOUTHWEST CORNER OF THE SUBJECT TRACT;THENCE LEAVING SAID WESTERLY UNE SOUTH 87°56'48"EAST 189.56 FEET TO 5/8"X 30"IRON ROD WITH ORANGE PLASTIC CAP INSCRIBED"CESNW INC";THENCE SOUTH 06°07'13"WEST 10.48 FEET TO A 5/8"IRON By. ROD ATA POINT OF CURVATURE;THENCE 169.67 FEET ALONG THE ARC OFA NON-TANGENTIAL 158.44 FOOT RADIUS CURVE CONCAVE NORTHEASTERLY WITH A CENTRAL ANGLE OF 61°21'18"WHICH THE LONG CHORD BEARS SOUTH 28°46'48"EAST 161.67 FEET TO A 5/8"X 30"IRON ROD WITH ORANGE PLASTIC CAP INSCRIBED"CESNW INC AT THE WESTERLY RIGHT OF WAY LINE OF S.W.OMARA STREET (C.R.567);THENCE NORTH 03°58'06"EAST 24.79 FEET ALONG SAID WESTERLY LINE TO A 5/8"X 30"IRON ROD WITH ORANGE PLASTIC CAP INSCRIBED"CESNW INC";THENCE NORTH 87°42'18"WEST 19.51 FEET TO THE INITIAL POINT. ACKNOWLEDGEMENT CERTIFICATE OF COUNTY CLERK REGISTERED 1 STATE OR OREGON STATE OF OREGON ) PROFESSIONAL )SS )SS LAND SURVEYOR COUNTY OF WASHINGTON COUNTY OF ) PRELIMINARY I DO HEREBY CERTIFY THAT THIS PARTITION PIAT WAS RECEIVED FOR THIS INSTRUMENT WAS ACKNOWLEDGED BEFORE ME ON 20 RECORDING ON THIS DAY OF 20 AT O'CLOCK M. BY:MARTY WINE OREGON MAY 21,2013 PAUL ALLEN KOHN BY: 58964PLS WASHINGTON COUNTY CLERK NOTARY PUBLIC SIGNATURE RENEWS:6/30/21 NOTARY PUBLIC-OREGON PRINT NAME COMMISSION NO. MY COMMISSION EXPIRES: NOTES: 1.THIS PLAT WAS PREPARED IN ACCORDANCE WITH THE CITY OF TIGARD CASE FILE NUMBER DIR2019-00006. 2.THIS PLAT IS SUBJECT TO A MAINTENANCE AGREEMENT AND RECIPROCAL PARKING EASEMENT AGREEMENT PER DOCUMENT NUMBER 90-071253 AND RE-RECORDED IN DOCUMENT NUMBER 91-028278,WASHINGTON COUNTY DEED RECORDS. 3.THIS PLAT IS SUBJECT TO A ECOLOGICAL ENHANCEMENT AND STEWARDSHIP ACTIVITIES AGREEMENT PER DOCUMENT NUMBER 2018-005778,WASHINGTON COUNTY DEED RECORDS. SHEET 2 OF 2 AIS-3959 3. C. Business Meeting Meeting Date: 10/08/2019 Length (in minutes): Consent Item Agenda Title: CONSIDER CONTRACT FOR ON-CALL INFORMATION TECHNOLOGY SUPPORT AND OTHER RELATED SERVICES Prepared For: Jamie Greenberg Submitted By: Jamie Greenberg,Finance and Information Services Item Type: Motion Requested Meeting Type: Consent Agenda- LCRB Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Local Contract Review Board award multiple on-call Information Technology and GIS contracts? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the Local Contract Review Board award multiple contracts across an array of Information Technology areas identified below for on-call Information Technology and GIS service needs. KEY FACTS AND INFORMATION SUMMARY Information Technology On-Call Contracts The city has robust Information Technology systems that have a continual need for a wide range of consulting services associated with the maintenance and enhancements of the diverse systems.A number of projects within the IT and departmental budgets involve low-dollar, short-term consulting services. Often,the solicitation of these consultants can be time consuming and add time, cost,and resources to the project. The city is looking to create a list of on-call and of record contracts with a number of qualified firms in various Information Technology or related services that would expedite the solicitation process. This process actually involves a more robust and inclusive process than is typically used and should result in a better and more consistent product for the city while expediting workflow. The city issued a Request for Proposal (RFP) for the categories of work in July. It was the intent of the city to award contracts to multiple firms in each of the on-call categories. Categories included in the RFP were as follows: •Networking,Datacenter,Security,IT Infrastructure,and IT Consulting •Virtual Desktop Support Services •Database,Business Analysis, SharePoint,and Office 365 services •GIS Services Firms were able to submit proposals for multiple categories.The proposals for each category were scored in accordance with the criteria detailed in the RFP: General Qualifications and Responsiveness,Understanding and Project Management Approach, Category Specific Company Qualifications,and Category Specific Technical Personnel. Firms were scored and ranked in each category. In the categories for on-call services, the city is looking to contract with between two and four firms. The following lists the contractors and categories proposed to receive a contract: Networking, Datacenter, Security, IT Infrastructure, and IT Consulting •BridgeTech •Right! Systems •Zen3 Virtual Desktop Support Services •BridgeTech •Right! Systems Database, Business Analysis, SharePoint and Office 365 services •AQL •BridgeTech •Right! Systems •Zen 3 GIS Services •Geographic Technologies •Latitude Geographics •Gartrell Group These contracts are specifically targeted to smaller, short term projects under$100,000. For larger,more robust projects the city will release a formal RFP for the specific project and scope. Staff does not have a not to exceed contract total identified for work but no project will exceed $100,000. The contracts shall be for two to four years and wok will be shared over the contracts to the fullest extent possible. OTHER ALTERNATIVES The Local Contract Review Board may reject the contract awards for the on-call Information Technology and GIS services and direct staff to continue hiring these contractors as in the past. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first time the Local Contract Review Board has seen the proposed contracts. Fiscal Impact Cost: Varies Budgeted (yes or no): Yes Where budgeted?: Multiple Additional Fiscal Notes: On-Call Information Technology and GIS Services contracts The proposed contracts for on-call Information Technology and GIS Services will not have total contract not to exceed amounts as part of the contract;however,no project issued against any of them will exceed $100,000. Projects will only be issued for identified and budgeted with the departments needs. Attachments No file(s)attached AIS-4008 4. Business Meeting Meeting Date: 10/08/2019 Length (in minutes): 10 Minutes Agenda Title: Consider Resolution Accepting a Street Plug Transfer from Washington County Prepared For: Rob Murchison,Public Works Submitted By: Carol Kroger,Central Services Item Type: Motion Requested Meeting Type: Council Business Meeting Resolution -Main Public Hearing: No Publication Date: Information ISSUE Shall the Tigard City Council approve a resolution accepting the transfer of a street plug from Washington County for public right-of-way? STAFF RECOMMENDATION /ACTION REQUEST Staff recommends the City Council approve the attached resolution accepting the transfer of a street plug (Tract A) from Washington County as public right-of-way. KEY FACTS AND INFORMATION SUMMARY Washington County currently owns a small property known as "Tract A" of the "Winters Addition"plat,a street plug that was conveyed to the County when the plat was recorded in 1979. Street plugs have historically been used to control access by delineating between the dedicated right-of-way and future right-of-way that has not yet been developed. In order for an adjoining parcel to the east of Tract A in the proposed Brightwood plat to be developed, access via SW 114th Place would need to occur. The Brightwood development may not be recorded until this Tract A is conveyed by Washington County to the City and Tigard accepts a dedication to public right-of-way by deed document. Washington County approved this transfer earlier this month and the City needs to formally accept to complete the process. OTHER ALTERNATIVES Council could choose not to accept the transfer from the County,in which case the Brightwood subdivision would not be able to access 114th or record the final plat. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first time the City Council has discussed this action item. , .. , � Attachments Winters Addition Tract A Resolution CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 19- A RESOLUTION ACCEPTING THE TRANSFER OF "TRACT A" OF "WIN l'LRS ADDITION" FROM WASHINGTON COUNTY WHEREAS, Washington County currently owns a small property known as "Tract A" of the "Winters Addition"plat,a street plug that was conveyed to the County when the plat was recorded in 1979;and WHEREAS, street plugs have historically been used to control access by delineating between the dedicated right-of-way and future right-of-way that has not yet been developed;and WHEREAS, the adjoining parcel to the east of Tract A is planned to be subdivided as part of the proposed Brightwood plat and needs access via SW 114`h Place,which is a public road under the jurisdiction of the City of Tigard;and WHEREAS, the Brightwood plat may not be recorded until Tract A is conveyed by Washington County to the City of Tigard and the City accepts a dedication to public right-of-way by deed document; and WHEREAS,Washington County approved the transfer of Tract A to the City of Tigard at its October 1,2019 board meeting,and WHEREAS,the City of Tigard wishes to accept the transfer of Tract A from Washington County and dedicate the parcel by deed as public right-of-way. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The City of Tigard accepts the transfer of Tract A from Washington County and authorizes the City Manager to take all actions necessary to complete the transfer and dedication. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2019. Mayor-City of Tigard ATTEST: City Recorder-City of Tigard RESOLUTION NO. 19- Page 1 • SUPPLEMENTAL.PARK I FOR t -%. OF MEETING AgPLAT BOOK 1. PAGE '� �d L" " ' ' WINTERS ADDITION ORIGINAL PLAT S.E. I/4 SEC. 34, TIS,RIW,W.M. SURVEYOR'S AFFIDAVIT WASHINGTON COUNTY, OREGON SURVEYED 3-IS ,074 JE•+HY i MA.S. SAY •..A' ...AVC :.RN..".Y N.,MyLYE: 430 YARN(O W1TN PROPER MONUMENTS INON) INC LANDS REPRESENTED NGLE W 00D NO. 3 ON -NE MAP OF WINTERS A00.7.3h,"NAT : SE• AS THE •N:TIAL POINT A 6 IN T i IN A 24 IN. CONCRETE MON WtTN A 5/0 N .3o RI. 198 19 7 ( 196 I 93 194 1 IRON MY) R.,. '..SM' AALUMINUM ;,V: :A1• •'ENCS, SET 6•N $CUED "NE SURFACE Y THE GROUND SAID INITIAL POINT BEING ,. LEGEND1 :h -HP NoNuMENTEO NORTH OCCJP4T..3.. ;,..NE JP THE PROPERTY OESCR1$EO ANO MusaN e9'SO'SI'C 242.00 FEET FROM THE 1 O::J"P. :ENTER OP SECT'JN 34 ".3,WICM N.WAC.•AYGTJN COUNTY, 1RE..O6,ANO RUNNING THENCE S 0.05'49"C ON THE EAST ` I 0 3/✓!'.30-MON ROD W:7.1 J.SM. ALUM CAP SET ..N( J.. 'WC wNTE4S TRACT AS DESCNIIED I. SOON 640 ON PAGE 641' DEED RECOROS OP SAP CORY.. 4!5.00 FEET: THENCE ' S 49'30'51'R •.•200 PUT THENCE N 0'09 w t) O' 49" N THE WEST LINE OF SMC WINTERS TRACT 495.00 PEET TO A MONUMENT • MONUMENTS FOUND AS SHORN SET THENCE N 4!'S3..E ON THE /C.;;.PE6 MORT,. LINE Of SAC TRACT 14200 FEET TO THE SEON1N 1. 6, CONTAINING 161 1 I RECORD DATA ACRES.U!.`4C JN .ESS /CENTER OF SEC. *SAMINITIAL PONT ALSO SMOG SS*W$'W 2403.4i FT. FROM THE E.1.4 COR, OF sae SECTION 34. t (OCCu►ATION) f [IN \/\) /'+G N O' SEC E.0.3r C ip SEC 34 THS,PIR 1 I iNO , 2OR6 3 FNC 3,4-!F 5 000' W"v 53' SASIS OF BEARING S09•i0'rev/ MONUMENTEO/OCCuPAT,ON LINE CS. 40. ,4.603 I ) _ +E rEET cEPTCaryN.• Ta.3 TRACING SYKCROEO ANOSWOi1N TO 10000' 142D0' N IC SI'E FORE 1 2424.13.0.' _-I 30 r ;J . - -;; IS AN EXACT Cary JP T.IE 5448.144. MC TWIS ./' .DAY 0,40.--1-14C--.OPTS I. INITIAL PONT SET 5/6".30"I R ' O'ESo,♦G.. ' .3.47 34 WINTERS ACDITION 6 1 w/ALUM CAP M 6".6".24'CONE W/14.5141$040sir _4h0 S..RVEYvR I ''Pa• (� Q �/J 07.4 SO PT . 0-J..a.Ilf'7,4 44 .A.I;.3-il 797a.w xienA2 e.LOtLLLI� *750306 _•6.� •: z�..N 3 NOTARY PUOLIC nl AN0 POR OREGON 173/444 ; w HELEN PENRENOACHER SCALE ^`• j f NY COIMASSION EHei£s?•O'N'®. e g S4TISOs .._611 • I'•50' •___ ._ , ~ sere SO FT ,DOC DEDICATION 00 PLAT RESTRICTIONS ,o.O a UA FIVE LS)FOOT EASEMTIT 6 OCRICATED ALONG ALL FRONT Ltd KNOW AL: HIEN SY !NESE MKSENTS.TWOKYI T, JW S LORRTA WINTERS.00 NEWSY MAKE.ESTAIMI D OCCLANE THE PLAT MAP • N p•34'I,'E '7 yi, OF WINTERSIONRI ACOIT , AS OESCSED IR SURVEYORS AFFIDAVIT.TO EE A TRUE AND CORRECT MAP AND PLAT OF TN( LAND OWMEO R 43, L.9ES RM O THE CSTWICTION AID MAINTENANCE OF UTILITIES. AND LAVED OUT ST TOW.THC LOTS KMS OR THE ORRENEIONS AND NI 115 LOCATIONS SNOWN. AND 00 HERESY DEDICATE TO M USE Or TIDE PUBLIC FOREVER ALL STRUTS AND EASEMENTS SHOWN UPON SAID PLAT 11A11. TRACT 'A' STRUT PLUS IS HERESY N VALE SEIEFITf.RIGHTS AND curies Or MIOIVMCD ANO COMMON CONY[YED TO MRlHMK1'OIF cowry. JACY NO it 4ORIIdgI! IMAMS OUT NOT LOOTED TO THE USE ARID MA• ^� - 1132/40 "C 7677 SO.FT / ITEIRARIee CO M ONE HAL? STREET ttIRPROVEMD(T 4M1 '!ri o. ' '�, SAE ORIN PLACE A9 DEDICATED IN THIS PLAT SHALL SURE JOHN MINTERS R TO TIE OWNER OF EACH AND EVERY PLATTED LOT AS PLATTED AND SHALL EOP:LW NUN ANO WW1 MTH TINE OWNERSH P OF Saff lw_ • ,• e... -OVALS • Nef•s4•Ir£ G_R 4$ SMO PLATTED LOT. IN M EVENT Or FAILURE TO FULFILL "SW ! n ' OR ALL OWNS AMO RESPONSISIUTNEs Or REEPOMEMLE LOIMTTA WINTERS s q sir I.R.S 2.4'EO OIAMRitM ST M SAD LOT ORM ARM EACH OF TRIM 4111) AP/ROYEo /3 ,n7S n OR ST THE7R DT3ESATta AWI7 FOR SUCH,TIE Rano Or WASNMUTON COWRY MAMMON COMMISSION w } • 13 COMITY COISAMa H41 Of WASNMt3DM COUNTY.OR ITS SIC- . 1 I. 2 I. o 3 o A ttsfORS OR DELEGATES S HERESY GRANTED THE WAIT To SY 8 CRA01N • (y : DRORCE 290 OUTER Or REIPON$MLE OWNERSHIP.MCLUpN* 3^ 114//416 LI ,O. 4.x0 SO'T. o( V n MR NOT UNITED TO REANONARLE MAINTENANCE co1wATISLE APPROVED \ .,IRIS W *1.- t I , ' O WFTH M OTHER AREAE YD LOTS IN THE PLAT,AGAINST THE C J O 001/ESS OF SAID LOTS.JOIRLY AID SCVCRASL.Y SI AU. MEANS WASHINGTON TN NT 2 2 NIS•54'11'[ CL = ACKNOWLEDGEMENT ,�� W le 114 oo 9 PROVIDED SY LAW. ST FE f 0 O 3)97 fUW TIM! THAT MAWTEMANCE RESPCNS*ILITY OF SAID 0 STATE OF ORE60N SS *.cROVEO ��`y 3GQ ,,. S.a STRUT 1M*ROK)ENT ON 114 To PLACE,AS DEDICATED. SE COUNTY OF WASMNOTON •1�1 O - o Z -0 O • TAKEN OVEN STA •wLIC GOVERNING BODY THE MAINTENANCE WA"NOIGTDN LINTY SURVEYOR F •O O 1120 SOFT 0 O 14,$ RESPONSISLITIES OF THE OWNERS 9441.1. CEASE. TIM CENTIMES TWT ON TNgj�;AY OFa i....grt n, .. ' _ 8 E _ At KRONE ME APPEARED 40MI AND LONITTA WMTERS, TO ME w IRI A • ,• PERSONALLY 1INOWN,WIND KM DULY SWORII 50 SAY APPROVED ;JpR•Y 340 - .Isss • NSS00' , CURVE DATA THAT THE FORUMS OEDICAT ON OSTRUMENT IS A FREE 116.00' ACT ANO DEED SUSSCRIGED ANO SWORN TO BEFORE ME DR1[CTOR OF ASSESSMENT AID TAXATION 1 M• i TMS.i'6 .DAY Or MC:'a.M7S (COMITY ASSESSOR) MfHNISTON COUNTY,OIKOON 3 -'HORMION - LOT An RADIUS ALTA CHORD Iry Do..:� 9. ��,A.� iN 1116.1111/123 TRACT'A'sVW KMS I 2344' MOO' 90•2r'39' 21.30' CO'P 403.00 '4 �.�' 4990' 3e•s6'33' 3090' - Gr►.Je iJ:'s.ssu I 4 422T' 43.00' 53•49'IT' 40.75 NOTARY �H�,LIC III ANO '0*p'OOII NY CONWdSION APPROVED l'k4y c ,1971 I N 3 30.00' 45.00' WWII'50- 2945' EXPIRES 6-t8'AR 4w96NOTON COUR(TY 'WARD Or CO55SNNONERS 6 30.00' 4500' SE R C 30" 29.45• ST 4+'�•Pw� w 166T4 SO.FT :,.I N --v LOO w \\'Sia Mx1s.�p\N 1(i . ->•'/L.- 1' FRUST. STATE OF OREGON SS S T I:♦I/499 i 6/w ... O R/W COUNTY OF WASHINGTON 3.13'.-► 4-L e3' ATTEST0979 6.13' OLEO LINE ROGER THOS1EN,00 HERESY CERTIFY THAT TIIE ATA 0 OFICCTOR OF AMO ELECTIONS Irmo.3N'LP. +' ' j PM LAT WOES RECEIVED FOR RECORD 0I1 TN( 144 ON Or C COUNTY CLERK/ WASHINGTON COUNTY.OME001 MOS WCO.i9 , NW 3s'10 w. HOMO' a i1 DETAIL ISIS AT O'CLOCK 2.M,AND RECORDED oft rase M £, TT YN4.•.!!.• O I' y•• .10• - ET ,.. LION I i ' N.T.S. BOOK., "..or RECONO5 OF PLATS BA/0 COUNTY WITNESS SY Y-�i -IF, t x.76'; �"-1" NAND HEILtfSNTO SET AND SEAL Or OFFICE AFFIXED TMS OLEO LIE .4*A0' 'I e - __ 81 DAY OF .1 A.D. $73 SUM Dr OREGON SS t00.00* tM.p' Q ,..u_- .469.42 21 _.2. .5FNp._IRON RAR ROGER TNOMSSEM, DIRECTOR COUNTY OF 11MStIMIGTOM I ORO!' "§ 34'10'E g �- IWLO REWR ANO EL T1911 # q�4F. oast* TwoossiaL oinceT0R or RecoR0f AND ELECTKIN[.RI S.W. NORTH DAKOTA STREET CR. *452 R` pjj/ ((�C / - �b AND FOR SAID COUNTY YD STATE D0 HERESY CERTIFY TONT eY L�ta.e.�F. 1..: a .pJ,r - 'l' at.C.34 NAP.CON. .. - ':. L e^'4�r t NAVE COMPARED THE MMN PLAT wRN M ORIGINAL THERE- BRASS CAP END. LINE JOHN 1.. MICRON IN 0.4C.1FS4 fIAiy 1 3 . ,,e;.-;Ai• • Of,TWAT M SAME 0 A MILL,TIM,AND CONNECT TIIMI CRIPT 13'DEEP • • THERE FROM ANO TIDE TIRREOF Af TR SAME APPEARS 3 ?�, • :0 OF RECORD IN PLAT WOOK 7 ►AGF THEREOF.WRNe5$ 1.'7,, ;: .•4. FM HAND N[RJ(u_w.r0 SET AND SEAL OF OFFICE AFFIXED THIS:/ .�jIoAY Or(((j-"y A.D. 49r! `~- '.•,.� ROGER MO//�S5EN,,DIREC/�jp** RECOPIOS AND ELECTIONS SY I' L.4F.4A. Cr CAA.PAAL DEPUTYH JERRY S.MARLS I = 0 .1 5 CONSULTING SURVEYOR PLATEOF AIS-3977 6. Business Meeting Meeting Date: 10/08/2019 Length (in minutes):25 Minutes Agenda Title: Discussion Regarding Tigard's Street Maintenance Fee Prepared For: Toby LaFrance,Finance and Information Services Submitted By: Carol Krager, Central Services Item Type: Meeting Type: Council Business Meeting -Main Public Hearing: Publication Date: Information ISSUE Staff is seeking direction from Council regarding Tigard's Street Maintenance Fee. STAFF RECOMMENDATION /ACTION REQUEST Staff is recommending that Council direct staff to: 1) Explore the impact of changing the basis for charging the Street Maintenance Fee from required parking spaces to trip generation and report to Council on the impact by the end of the fiscal year. 2) Staff further recommends Council instruct staff to delay implementation of removal of the cap on the number of parking spaces used to calculate the monthly fee to large customers until Council is able to consider the change to trip generation. This delay means that the impacted businesses only have one change to their bill. KEY FACTS AND INFORMATION SUMMARY Staff recently undertook a review of the Street Maintenance Fee (SMF) that is used to fund the city's Pavement Management Program (PMP). The PMP is the program that annually provides slurry seal and pavement overlays to Tigard's roads and has slowly raised the city's average pavement condition. To calculate the SMF, the cost of the PMP is first allocated between residential and commercial customers. For the commercial customers, their portion is divided by the total number of parking spaces that is required by city code,resulting in the calculated cost per space for funding the PMP. Parking spaces are used as a proxy for the number of trips the business creates on Tigard's streets. The more trips,the more wear and tear on the roads,and the higher their share of the cost of maintaining those streets. Each commercial customer has a number of required parking spaces assigned based on the type and size of the business. They are then billed based on the fee per space and their number of spaces. In reviewing the SMF, staff identified two issues with the commercial fee: 1) Recent changes to code regarding required parking spaces makes this methodology for calculating the SMF administratively difficult and may cause equity issues across the city. 2) In 2016, Council passed Ordinance 16-07,changing the code that governs the SMF (TMC 15.20). Previously,businesses that had more than 250 required parking spaces only had to pay for a capped amount of 250 spaces. The change in 2016 removed that 250 space cap from code. The staff review of the SMF found that the cap has not been removed from Tigard's utility billing system and 29 businesses that should have had the cap removed have been paying for only 250 spaces for the last 3.5 years. To address these issues, staff is recommending: 1) Staff undertake a study to review the impact of using trip generation as the basis for calculating the SMF. This would remove the identified problems with using required parking as the calculation basis and trip generation is used by other jurisdictions. While this study wouldn't impact the commercial sector's total share of the costs for PMP,it would result in some individual businesses paying more and others paying less. 2) In light of the first recommendation and the impact it could have on individual businesses, staff recommends minimizing the number of impacts to businesses. Removing the cap in parking spaces, followed by the potential for further change caused by moving to trip generation will cause two changes in a short period of time. Staff is not recommending that Tigard impact these businesses twice. To accomodate a single impact, staff recommends that Council instruct staff to retain the 250 space cap until Council has time to consider the results from the first recommendation. OTHER ALTERNATIVES Council could: 1) Instruct staff to keep required parking as the basis for calculating the SMF. 2) Instruct staff to implement the removal of the 250 space cap. If Council chooses this route, staff will reach out to the impacted businesses to inform them of the change to their utility bill. Staff would recommend delaying implementation to January 1,2020 to provide staff time for outreach and businesses time to budget for the increase. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Goal 1: Ensure the City's continued financial stability and sustainability while providing mandated services. Seek ways to fund and increase services valued by the community. DATES OF PREVIOUS COUNCIL CONSIDERATION Calculation of the Street Maintenance Fee was last considered on March 22,2016 with the passage of Ordinance 16-07. Fiscal Impact Fiscal Information: Attachments No file(s)attached AgendaQuick©2005-2019 Destiny Software Inc.,All Rights Reserved