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Quality Counts ~ C200025 CITY OF TIGARD - CONTRACT SUMMARY & ROUTING FORM Contract Overview Contract/Amendment Number: C200025a2 Contract Start Date: 08/29/2019 Contract End Date: 08/31/2024 Contract Title: On-Call Traffic Count Services Contractor Name: Quality Counts, LLC Contract Manager: Courtney Furman Department: PW Contract Costs Original Contract Amount: $100,000.00 Total All Previous Amendments: n/a Total of this Amendment: n/a Total Contract Amount: $100,000.00 Procurement Authority Contract Type: Personal Services Procurement Type: Intermediate Quotes $10K<=$150K Solicitation Number: n/a LCRB Date: n/a Account String: Fund-Division-Account Work Order – Activity Type Amount Contracts & Purchasing Approval Purchasing Signature: Comments: Extend end date DocuSign Routing Route for Signature Name Email Address Contractor Ryan Groesbeck rgroesbeck@qualitycounts.net City of Tigard Joe Wisniewski joew@tigard-or.gov Final Distribution Contractor Ryan Groesbeck rgroesbeck@qualitycounts.net Project Manager Courtney Furman Courtney.furman@tigard-or.gov Project Manager Shauna Large shaunal@tigard-or.gov Buyer Toni Riccardi tonir@tigard-or.gov CITY OF TIGARD-CONTRACT SUMMARY&ROUTING FORM Contract Overview Contract/Amendment Number: C200025 Contract Start Date: 08/29/2019 Contract End Date: 08/31/2023 Contract Title: On-Call Traffic Count Services Contractor Name: Quality Counts,LLC Contract Manager: Courtney Furman Department: PW Contract Costs Original Contract Amount: $100,000.00 Total All Previous Amendments: Total of this Amendment: n a Total Contract Amount: $100,000.00 Procurement Authority Contract Type: Personal Services Procurement Type: Intermediate Quotes $10K<=$150K Solicitation Number: LCRB Date: Account String: Fund-Division-Account Work Order—Activit):1=e Amount Contracts & Purchasing Approval Purchasing Signature: Comments: Update project manager and extend end date DocuSign Routing Route for Signature Name Email Address Contractor Ryan Groesbeck rrgroesbeckkqualitycounts.net City of Tigard Steve Rymer stever e tigard-or.gov Final Distribution Contractor Ran Groesbeck rgroesbeckkquahtycounts.net Project Manager Courtney Furman Courtney.furmanti and-or.gov Project Manager Shauna Large shaunal ti and-or. ov Buyer Toni Riccardi tonir ti and-or. ov DocuSign Envelope ID: BE26D541-8285-4042-814D-07000AAD8CE8 CITY OF TIGARD,OREGON AMENDMENT TO CONTRACT ON-CALL TRAFFIC COUNT SERVICES C200022 AMENDMENT #1 The Agreement between the City of Tigard,a municipal corporation of the State of Oregon,hereinafter called City, and Quality Counts,LLC, hereinafter referred to as Contractor, entered into on the 29`' day of August, 2019,is hereby amended as follows: 1. EFFECTIVE DATE AND DURATION Section 2 of the Contract is amended to provide that the expiration date is August 31, 2023. 10. METHOD &PLACE OF SUBMITTING NOTICE, BILLS AND PAYMENTS All notices,bills and payments will be made in writing and may be given by personal delivery,mail, or by fax. Payments may be made by personal delivery, mail, or electronic transfer. The following addresses will be used to transmit notices,bills,payments, and other information: WCEITY OF TIGARD UALITY COUNTS,LLC Attn: Christina Zel4 er Courtney Furman Attn: Ryan Groesbeck man Franz Address: 13125 SW Hall Blvd Address: 7409 SW Tech Center Dr Tigard, OR 97223 Tigard, OR 97223 Phone: (503) 718-2468 2442 Phone: 208-683-2188 Email: _ Email: _ Courtney.furmanktigard-or.gov dfranz qualitycounts.net Except as expressly provided in this contract amendment, all other terms remain unchanged IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized undersigned officer and Contractor has executed this Amendment upon signature and date listed below. CITY OF TIGARD QUALITY COUNTS,LLC LV DCCT 91F�1 IYfDF... 90Da1as0�fEtRR.— Signature Signature Steve Rymer Dan Franz Printed Name Printed Name 8/30/2022 8/30/2022 Date Date "-.F.I City of Tigard August 25, 2020 Quality Counts, LLC Attn: Ryan Groesbeck 7409 SW Tech Center Dr Tigard OR 97223 REF.: On-Call Traffic Count Services Period: September 1, 2020 through August 31, 2021 CONTRACT NOTICE OF AWARD— RENEWAL Contract# C200025 Dear Ryan Groesbeck, The City of Tigard has determined that your company has performed in accordance with the requirements of our Agreement. Therefore, the City of Tigard, pursuant to the renewal/extension clause contained in the terms and conditions of the Agreement, desires to exercise its first (1) one- year extension to the Contract effective from September 1, 2020 through August 31, 2021. This renewal period shall be governed by the specifications, pricing, and the terms and conditions set forth per the above referenced Contract. Please acknowledge acceptance of this renewal by signing this document in the space provided below and returning it to me within ten (10) days. You may keep a copy for your records. The City looks forward to doing business with Quality Counts,LLC. Sincerely, Jamie Greenberg Purchasing Specialist 503-718-2492 jamie@tigard-or.gov I/We hereby acknowledge acceptance of this Contract renewal, and agree to be bound by all requirements, terms,and conditions as set forth in the above refere ed/Contract. Company: Quality Counts LLC Signed: Date: 8/25/2020 Printed: Ryan Groesbeck CITY OF TIGARD OREGON-CONTRACT SUMMARY FORM (THIS FORMMUSTACCOMPANYEVERYCONTRACT) L2L Contract Title: On-Call Traffic Count Services Number: Contractor: Quality Counts Contract Total: NTE$100,000 Contract Overview, On-call contracts for UtQy�traffic counting services:Traffic'volume counts, taring movement counts,and pedestrian and bicycle counts with approach summaries.' Initial Risk Level: ❑ Extreme F] High Moderate Low Risk Reduction Steps: Risk Comments: Risk Signature: Contract Manager: Christy Zellmer Ext: 2468 Department: PW/Engineering Type: Z Personal Svc ❑ Professional Svc Architectural'Agr Q Public Imp ❑ General Svc Engineering Svc ❑ Other: Start Date: 8/29/2019_End Date: 8/31/2020 Quotes/Bids/Proposal: FIRM AMOUNT/SCORE Key-Data-Network 1 Quality Counts 1 All Traffic Data 3 Account String: Fund-Division-Account Work Order—Activity Type Amount FY PO will determine FY FY FY FY Approvals - LCRB Date: Department Comments: Department Signature: Purchasing Comments: F Purchasing Signature: City Manager Comments: City Manager Signature: After securing all required approvals, forward original copy to the Contracting and Purchasing Office along with a completed Contract Checklist. Contract Number CITY OF TIGARD,OREGON PERSONAL SERVICES CONTRACT ON-CALL TRAFFIC COUNT SERVICES THIS AGREEMENT made and entered into this 29th day of August,2019 by and between the City of Tigard,a municipal corporation of the State of Oregon,hereinafter called City,and Quality Counts, LLC,hereinafter called Contractor. RECITALS WHEREAS, the City's 2020 fiscal year budget provides for services related to traffic counts; and WHEREAS,City has need for the services of a company with a particular training,ability,knowledge, and experience possessed by Contractor,and WHEREAS, City has determined that Contractor is qualified and capable of performing the professional services as City does hereinafter require,under those terms and conditions set forth, THEREFORE, the Parties agree as follows: 1. SERVICES TO BE PROVIDED Contractor will initiate services immediately upon receipt of City's notice to proceed together with an executed copy of this Agreement. Contractor agrees to complete work that is detailed in Exhibit A,incorporated herein by reference. 2. EFFECTIVE DATE AND DURATION This Agreement is effective upon the date of execution and expires on August 31,2020,unless otherwise terminated or extended. All work under this Agreement must be completed prior to the expiration of this Agreement. The City and Contractor may agree to four(4) additional mutual option years. The Contract may submit revised pricing prior to the mutual acceptance of any option year. The total fife of the contract will not exceed either five (5) years in length or a total value exceeding One Hundred Thousand Dollars ($100,000.00) 3. COMPENSATION The City agrees to pay Contractor in accordance with the fee schedule outlined in Exhibit A. All work will be based on a per assigned project basis. The total amount paid to the Contractor by the City may not exceed One Hundred Thousand and No/100 Dollars($100,000.00)under the terms of this Agreement. Payments made to Contractor will be based upon the following applicable terms: A. Payment by City to Contractor for performance of services under this Agreement includes all expenses incurred by Contractor, with the exception of expenses, if any, identified in this Agreement as separately reimbursable. B. Payment will be made in 'installments based on Contractor's invoice, subject to the approval of the City Manager,or designee,and not more frequently than monthly. Unless otherwise agreed, payment will be made only for work actually completed as of the date of invoice. C. Payment by City releases City from any further obligation for payment to Contractor for services performed or expenses incurred as of the date of the invoice. Payment may not be considered acceptance or approval of any work or waiver of any defects therein. D. Contractor must make payments promptly, as due, to all persons supplying labor or materials for the performance of the work provided for in this Agreement. E. Contractor may not permit any lien or claim to be filed or prosecuted against the City on any account of any labor or material furnished. F. Contractor will pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.167. G. Contractor will pay all contributions or amounts due the Industrial Accident Fund from the contractor or any subcontractor. H. If Contractor fails,neglects, or refuses to make prompt payment of any claim for labor or services furnished to Contractor or a subcontractor by any person as such claim becomes due, City's Finance Director may pay such claim and charge the amount of the payment against funds due or to become due the Contractor. The payment of the claim in this manner does not relieve Contractor or their surety from obligation with respect to any unpaid claims. 1. Contractor will promptly, as due, make payment to any person, co-partnership, association,or corporation,furnishing medical,surgical,and hospital care or other needed care and attention, incident to sickness or injury, to the employees of Contractor, of all sums that Contractor agrees to pay for the services and all moneys and sums that Contractor collected or deducted from the wages of employees pursuant to any law, contract,or agreement for the purpose of providing or paying for services. J. Contractor and its employees, if any, are not active members of the Oregon Public Employees Retirement System and are not employed for a total of 600 hours or more in the calendar year by any public employer participating in the Retirement System. K. Contractor must obtain,prior to the execution of any performance under this Agreement, a City of Tigard Business License. The Tigard Business License is based on a calendar year with a December 31 st expiration date. New businesses operating in Tigard after June 30th of the current year will pay a pro-rated fee though the end of the calendar year. L. The City certifies that sufficient funds are available and authorized for this Agreement during the current fiscal year. Funding during future fiscal years is subject to budget approval by Tigard's City Council. 4. OWNERSHIP OF WORK PRODUCT Cirvis the owner of and is entitled to possession of any and all work products of Contractor which result from this Agreement, including any computations, plans, correspondence, or FY 2020 PSA—On-Call Traffic Counts 2 pertinent data and information gathered by or computed by Contractor prior to termination of this Agreement by Contractor or upon completion of the work pursuant to this Agreement. 5. ASSIGNMENT/DELEGATION Neither party may assign, sublet or transfer any interest in or duty under this Agreement without the written consent of the other and no assignment has any force or effect unless and until the other party has consented. If City agrees to assignment of tasks to a subcontract, Contractor is fully responsible for the acts or omissions of any subcontractors and of all persons employed by them. Neither the approval by City of any subcontractor nor anything contained herein creates any contractual relation between the subcontractor and City. The provisions of this Agreement are binding upon and will inure to the benefit of the parties to the Agreement and their respective successors and assigns. 6. STATUS OF CONTRACTOR AS INDEPENDENT CONTRACTOR Contractor certifies that: A. Contractor acknowledges that for all purposes related to this Agreement,Contractor is an independent contractor as defined by ORS 670.600 and not an employee of City. Contractor is not entitled to benefits of any kind to which an employee of City is entitled and is solely responsible for all payments and taxes required by law. Furthermore, in the event that Contractor is found by a court of law or any administrative agency to be an employee of City for any purpose, City is entitled to offset compensation due, or to demand repayment of any amounts paid to Contractor under the terms of this Agreement, to the full extent of any benefits or other remuneration Contractor receives (from City or third party) as a result of said finding and to the full extent of any payments that City is required to make (to Contractor or to a third party) as a result of said finding. B. Contractor is not an officer,employee,or agent of the City as those terms are used in ORS 30.265. 7. CONFLICT OF INTEREST The undersigned Contractor hereby represents that no employee of the City, or any partnership or corporation in which a City employee has an interest, has or will receive any remuneration of any description from Contractor, either directly or indirectly, in connection with the letting or performance of this Agreement,except as specifically declared in writing. If this payment is to be charged against Federal funds,Contractor certifies that he/she is not currently employed by the Federal Government and the amount charged does not exceed his or her normal charge for the type of service provided. 8. INDEMNIFICATION City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement. Contractor represents that all of its work will be performed in accordance with generally accepted professional practices and standards as well as the requirements of applicable federal, state, and local laws, it being understood that acceptance of a Contractor's work by City will not operate as a waiver or release. FY 2020 PSA—On-Call Traffic Counts 3 1 11 Contractor agrees to indemnify and defend the City, its officers, employees, agents, and representatives and hold them harmless from any and all liability, causes of action, claims, losses, damages, judgments, or other costs or expenses, including attorney's fees and witness costs (at both trial and appeal level,whether or not a trial or appeal.ever takes place including any hearing before federal or state administrative agencies),that may be asserted by any person or entity which in any way arise from, during, or in connection with the performance of the work described in this contract, except liability arising out of the sole negligence of the City and its employees. Such indemnification will also cover claims brought against the City under state or federal worker's compensation laws. If any aspect of this indemnity is found to be illegal or invalid for any reason whatsoever, such illegality or invalidity does not affect the validity of the remainder of this indemnification. 9. INSURANCE Contractor and its subcontractors must maintain 'insurance acceptable to City in full force and effect throughout the term of this contract. Such insurance must cover risks arising directly or indirectly out of Contractor's activities or work hereunder, including the operations of its subcontractors of any der. The policy or policies of insurance maintained by the Contractor must provide at least the following limits and coverages: A. Commercial General Liability Insurance Contractor will obtain,at Contractor's expense, and keep in effect during the term of this contract,Comprehensive General Lability Insurance covering Bodily Injury and Property Damage on an "occurrence" form (CG 2010 1185 or equivalent). This coverage must include Contractual Liability insurance for the indemnity provided under this contract. The following insurance will be carried: Coverage Limit General Aggregate $3,000,000 Products-Completed Operations Aggregate $2,000,000 Personal&Advertising Injury $1,000,000 Each Occurrence $2,000,000 Fire Damage (Any one fire) $50,000 B. Commercial Automobile Insurance Contractor must also obtain, at Contractor's expense, and keep in effect during the term of the contract, Commercial Automobile Liability coverage including coverage for all owned, hired, and non-owned vehicles on an "occurrence" form. The Combined Single Limit per occurrence may not be less than$2,000,000. If Contractor uses a personally-owned vehicle for business use under this contract, the Contractor will obtain, at Contractor's expense, and keep in effect during the term of the contract,business automobile liability coverage for all owned vehicles on an"occurrence" form. The Combined Single Limit per occurrence may not be less than$2,000,000. FY 2020 PSA—On-Call Traffic Counts 4 1 g c C. Workers' Compensation Insurance The Contractor, its subcontractors, if any, and all employers providing work, labor, or materials under this Contract that are subject employers under the Oregon Workers' Compensation Law must comply with ORS 656.017, which requires them to provide workers' compensation coverage that satisfies Oregon law for all their subject workers. Out-of-state employers must provide Oregon workers' compensation coverage for their workers who work at a single location within Oregon for more than 30 days in a calendar year. Contractors who perform work without the assistance of labor of any employee need not obtain workers' compensation coverage. All non-exempt employers must provide Employer's Liability Insurance with coverage limits of not less than $1,000,000 each accident. D. Additional Insured Provision All required insurance policies, other than Workers' Compensation and Professional Liability, must name the City its officers, employees, agents, and representatives as additional insureds with respect to this Agreement. E. Insurance Carrier Rating Coverages provided by the Contractor must be underwritten by an insurance company deemed acceptable by the City. All policies of insurance must be written by companies having an A.M.Best rating of"A-VII"or better,or equivalent. The City reserves the right to reject all or any insurance carrier(s) with an unacceptable financial rating. F. Self-Insurance The City understands that some contractors may self-insure for business risks and the City will consider whether such self-insurance is acceptable if it meets the minimum insurance requirements for the type of coverage required. If Contractor is self-insured for commercial general liability or automobile liability insurance, Contractor must provide evidence of such self-insurance. Contractor must provide a Certificate of Insurance showing evidence of the coverage amounts on a form acceptable to the City. The City reserves the right in its sole discretion to determine whether self-insurance is adequate. G. Certificates of Insurance As evidence of the insurance coverage required by the contract, Contractor will furnish a Certificate of Insurance to the City. No contract is effective until the required Certificates of Insurance have been received and approved by the City. The certificate will specify and document all provisions within this contract and include a copy of Additional Insured Endorsement. A renewal certificate will be sent to the below address prior to coverage expiration. H. Primary Coverage Clarification The parties agree that Contractor's coverage is primary to the extent permitted by law. The parties further agree that other insurance maintained by the City is excess and not contributory insurance with the insurance required in this section. FY 2020 PSA—On-Call Traffic Counts 5 1 1, �1 I. Cross-Liability Clause A cross-liability clause or separation of insureds clause will be included in an general liability,professional liability,pollution,and errors and omissions policies required by this Agreement. A certificate in form satisfactory to the City certifying to the issuance of such insurance will be forwarded to: City of Tigard Attn: Contracts and Purchasing Office 13125 SW Hall Blvd. Tigard, Oregon 97223 At the discretion of the City, a copy of each insurance policy, certified as a true copy by an authorized representative of the issuing insurance company, may be required to be forwarded to the above address. Such policies or certificates must be delivered prior to commencement of the work. The procuring of such required insurance will not be construed to limit Contractor's liability hereunder. Notwithstanding said insurance, Contractor is obligated for the total amount of any damage, injury, or loss caused by negligence or neglect connected with this Agreement. 10. METHOD &PLACE OF SUBMITTING NOTICE,BILLS AND PAYMENTS All notices,bills and payments will be made in writing and may be given by personal delivery, mail,or by fax. Payments may be made by personal delivery,mail,or electronic transfer. The following addresses will be used to transmit notices,bills,payments,and other information: Attn: Christina Zellmer Attn: Ryan Groesbeck Address: 13125 SW Hall Blvd Address: 7409 SW Tech Center Dr Tigard, OR 97223 Tigard, OR 97223 Phone: (503) 718-2468 Phone: (503) 223-0000 —Email: christ,LLLLL-or. ov Email: et Notice will be deemed given upon deposit in the United States mail,postage prepaid,or when so faxed,upon successful fax. In all other instances,notices,bills and payments will be deemed given at the time of actual delivery. Changes may be made in the names and addresses of the person to who notices, bills, and payments are to be given by giving written notice pursuant to this paragraph. 11. SURVIVAL The terms, conditions, representations, and warranties contained in this Agreement survive the termination or expiration of this Agreement. FY 2020 PSA—On-Call Traffic Counts 6 1 1 12. MERGER This writing is intended both as a final expression of the Agreement between the parties with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement. No modification of this Agreement will be effective unless and until it is made in writing and signed by both parties. 13. TERMINATION WITHOUT CAUSE At any time and without cause, City has the right in its sole discretion to terminate this Agreement by giving notice to Contractor. If City terminates this Agreement pursuant to this paragraph,City will pay Contractor for services rendered to the date of termination. 14. TERMINATION WITH CAUSE A. City may terminate this Agreement effective upon delivery of written notice to Contractor, or at such later date as may be established by City, under any of the following conditions: I) If City funding from federal, state, local, or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services. This Agreement may be modified to accommodate a reduction in funds. 2) If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this Agreement. 3) If any license or certificate required by law or regulation to be held by Contractor,its subcontractors, agents, and employees to provide the services required by this Agreement is for any reason denied,revoked, or not renewed. 4) If Contractor becomes insolvent,if voluntary or involuntary petition in bankruptcy is filed by or against Contractor,if a receiver or trustee is appointed for Contractor,or if there is an assignment for the benefit of creditors of Contractor. Any such termination of this agreement under paragraph (A) will be without prejudice to any obligations or liabilities of either party already accrued prior to such termination. B. City, by written notice of default (including breach of contract) to Contractor, may terminate the whole or any part of this Agreement: 1) If Contractor fails to provide services called for by this Agreement within the time specified,or 2) If Contractor fails to perform any of the other provisions of this Agreement, or fails to pursue the work as to endanger performance of this Agreement in accordance with its terms, and after receipt of written notice from City, fails to correct such failures within ten (10) days or such other period as City may authorize. The rights and remedies of City provided above related to defaults (including breach of contract) by Contractor are not exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. If City terminates this Agreement under paragraph (B), Contractor will be entitled to receive as full payment for all services satisfactorily rendered and expenses incurred, FY 2020 PSA—On-Call Traffic Counts 7 provided, that the City may deduct the amount of damages, if any, sustained by City due to breach of contract by Contractor. Damages for breach of contract include those allowed by Oregon law, reasonable and necessary attorney fees, and other costs of litigation at trial and upon appeal. 15. ACCESS TO RECORDS City will have access to such books, documents, papers and records of Contractor as are directly pertinent to this Agreement for the purpose of making audit, examination, excerpts and transcripts. 16. HAZARDOUS MATE Contractor will comply with all federal Occupational Safety and Health Administration (OSHA) requirements and all Oregon safety and health requirements. In accordance with OSHA and Oregon OSHA Hazard Communication Rules,if any goods or services provided under this Agreement may release,or otherwise result in an exposure to,a hazardous chemical under normal conditions of use(for example,employees of a construction contractor working on-site), it is the responsibility of Contractor to provide the City with the following information: all applicable Safety Data Sheets,the identity of the chemical/s,how Contractor will inform employees about any precautions necessary,an explanation of any labeling system, and the safe work practices to prevent exposure. In addition, Contractor must label, tag, or mark such goods. 17. FORCE MAJEURE Neither City nor Contractor will be considered in default because of any delays in completion and responsibilities hereunder due to causes beyond the control and without fault or negligence on the part of the parties so disenabled, including but not restricted to, an act of God or of a public enemy, civil unrest,volcano, earthquake, fire, flood, epidemic, quarantine restriction, area-wide strike, freight embargo, unusually severe weather or delay of subcontractor or supplies due to such cause;provided that the parties so disenabled will within ten (10) days from the beginning of such delay, notify the other party in writing of the cause of delay and its probable extent. Such notification will not be the basis for a claim for additional compensation. Each party will,however,make all reasonable efforts to remove or eliminate such a cause of delay or default and will, upon cessation of the cause, diligently pursue performance of its obligation under the Agreement. 18. NON-WAIVER The failure of City to insist upon or enforce strict performance by Contractor of any of the terms of this Agreement or to exercise any rights hereunder should not be construed as a waiver or relinquishment to any extent of its rights to assert or rely upon such terms or rights on any future occasion. 19. HOURS OF LABOR,PAY EQUITY In accordance with ORS 279B.235, the following are hereby incorporated in fun by this reference: A. Contractor may not employ an individual for more than 10 hours in any one day, or 40 hours in any one week,except as provided by law. For contracts for personal services, as FY 2020 PSA—On-Call Traffic Counts 8 1 '13 a . defined in ORS 279A.055,Contractor must pay employees at least time and a half pay for all overtime the employees work in excess of 40 hours in any one week, except for employees who are excluded under ORS 653.010 to 653.261 or under 29 U.S.C. 201 to 209 from receiving overtime. B. Contractor must give notice in writing to employees who work on a public contract,either at the time of hire or before commencement of work on the contract, or by positing a notice in a location frequented by employees, of the number of hours per day and days per week that the employees may be required to work. C. Contractor may not prohibit any of Contractor's employees from discussing the employee's rate of wage,salary,benefits or other compensation with another employee or another person and may not retaliate against an employee who discusses the employee's rate of wage, salary, benefits or other compensation with another employee or another person. D. Contractor must comply with the pay equity provisions in ORS 652.220. Compliance is a material element of this Agreement and failure to comply will be deemed a breach that entitles City to terminate this Agreement for cause. 20. NON-DISCRIMINATION Contractor will comply with all federal,state,and local laws,codes,regulations,and ordinances applicable to the provision of services under this Agreement,including,without limitation: A. Title VI of the Civil Rights Act of 1964; B. Section V of the Rehabilitation Act of 1973; C. The Americans with Disabilities Act of 1990, as amended by the ADA Amendments Act (ADAAA) of 2008 (Pub L No 101- 336); and D. ORS 659A.142,including all amendments of and regulations and administrative rules, and all other applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. 21. ERRORS Contractor will perform such additional work as may be necessary to correct errors in the work required under this Agreement without undue delays and without additional cost. 22. EXTRA (CHANGES)WORK Only the City's Project Manager for d-:tis Agreement may change or authorize additional work. Failure of Contractor to secure authorization for extra work constitutes a waiver of all right to adjust the contract price or contract time due to such unauthorized extra work and Contractor will not be entitled to compensation for the performance of unauthorized work. FY 2020 PSA—On-Call Traffic Counts 9 1 1 1 23. WARRANTIES Contractor will guarantee work for a period of one year after the date of final acceptance of the work by the owner. Contractor warrants that all practices and procedures,workmanship and materials are the best available unless otherwise specified in the profession. Neither acceptance of the work nor payment therefore relieves Contractor from liability under warranties contained in or implied by this Agreement. Any intellectual property rights delivered to the City under this Agreement and Contractor's services rendered in the performance of Contractor's obligations under this Agreement, will be provided to the City free and clear of any and all restrictions on or conditions of use, transfer, modification, or assignment, and be free and clear of any and all liens, claims, mortgages, security interests,liabilities,charges,and encumbrances of any kind. 24. ATTORNEY'S FEES In the event an action, suit of proceeding, including appeal, is brought for failure to observe any of the terms of this Agreement, each party is responsible for that party's own attorney fees, expenses,costs and disbursements for the action, suit,proceeding, or appeal. 25. CHOICE OF LAW,VENUE The provisions of this Agreement are governed by Oregon law. Venue will be the State of Oregon Circuit Court in Washington County or the U.S.District Court for Oregon,Portland. 26. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES Contractor will comply with all applicable federal, state and local laws, rules and regulations applicable to the work in this Agreement. 27. CONFLICT BETWEEN TERMS In the event of a conflict between the terms of this Agreement and Contractor's proposal,this Agreement will control. In the event of conflict between a provision in the main body of the Agreement and a provision in the Exhibits,the provision in the main body of the Agreement will control. In the event of an inconsistency between Exhibit A and Exhibit B, Exhibit A will control. 28. AUDIT Contractor will maintain records to assure conformance with the terms and conditions of this Agreement and to assure adequate performance and accurate expenditures within the contract period. Contractor agrees to permit City, the State of Oregon, the federal government, or their duly authorized representatives to audit all records pertaining to this Agreement to assure the accurate expenditure of funds. 29. SEVERABILITY In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any court of competent jurisdiction,the validity of the remaining terms and provisions will not be impaired unless the illegal or unenforceable provision affects a significant right or responsibility, in which case the adversely affected party may request renegotiation of the Agreement and,if negotiations fail,may terminate the Agreement. FY 2020 PSA—On-Call Traffic Counts 10 1; ai 30. COMPLIANCE WITH TAX LAWS Contractor represents and warrants that Contractor is, to the best of the undersigned's knowledge,not in violation of any Oregon tax laws including but not limited to ORS 305.620 and ORS Chapters 316,317,and 318. Contractor's failure to comply with the tax laws of this state or a political subdivision of this state before the Contractor executed this Agreement or during the term of this Agreement is a default for which the City may terminate this Agreement and seek damages and other relief available under the terms of this Agreement or applicable law. IN WITNESS WHEREOF, City and Contractor have caused this Agreement to be executed by their duly authorized officials. CITY OF TIGARD QUALITY COUNTS,LLC /I By: By: Name: MA�40- Wty\c- Name: \ , Do Cc( rl Tide: Title: V Date: C)t Date: FY 2020 PSA—On-Call Traffic Counts 111 P EXHIBIT A SERVICES To BE PROVIDED The Contractor will perform traffic volume counts, turning movement counts, and pedestrian and bicycle counts with approach summaries (according to the spec sheet in Attachment A). Contractor can elect to use either video/sensor,manual counts,or other technology as long as the data requested is sufficiently captured. Type of counts may include: • Traffic volume • Turning movement • Pedestrian and bicycle counts with summary The City has annual pedestrian and bicycle counts in the spring at approximately 45 locations around the city, with one additional site counted quarterly. The City would like to have these sites ideally counted the same day (except for seasonal count site), however if that is not feasible it is acceptable to have them done at other listed dates at the same time of day (see Attachment A). Quarterly Count: A 4-hour count (2-6 PM divided and summarized into 2 count IDs (2-4 and 4-6 PM) in August, November, February and May at 99W/Greenberg-Main (Station ID 36) conducted on a fair weather mid-week weekday (Tuesday,Wednesday, or Thursday). Traffic volume and turning movement counts would be requested on an as-required basis, along with any additional pedestrian and bicycle counts. Deliverables: • For traffic volume and turning movement counts, count data must be delivered in electronic format(PDF and/or Excel/CSV). • For Pedestrian and Bicycle counts, compiled count data must be delivered in electronic format (Excel/CSV). The spreadsheet must have each record identified by its Station ID and Count ID. A field name data dictionary must be provided to translate field names to the attribute list in Attachment A. FY 2020 PSA—On-Call Traffic Counts 12 1 il EXHIBIT B CONTRACTOR'S PROPOSAL Traffic Counts On-Call Services July 11, 2019 d r x Submitted by: Quality Counts, LLC 7409 SW Tech Center Drive, Suite 150 Tigard, OR 97223 QuaLity (971) 223 — 0000 Def 7-HAT DIRI,ESCO MMUMT,'Es QuAlity Counts DATA"T DRrVCS COMMUNMES July 11,2019 City of Tigard—Public Works Attn:Joe Barrett, Business Manager 8777 SW Burnham Street Tigard,OR 97223 Re:Traffic Counts On-Call Services Dear Joe Barrett, On behalf of Quality Counts(QC),I am pleased to submit this proposal to provide Traffic Counts Cin-Call Services.We understand the importance and the need for accurate traffic data information to forecast future traffic levels throughout the City of Tigard and that reliable data is essential to advance your transportation programs,particularly in the area of pedestrian and bicycle management. We will work with you to provide that dependable data,as we have done for you since 2016.We value our relationship with the City and stand ready to continue to serve as your effective and reliable transportation data collection partner.We will bring our knowledge of your processes,our local team and equipment inventory,and our unmatched data collection experience to ensure we deliver accurate data on schedule,as we have before. Knowledge of the City of Tigard—We want to help you in the next phase of your program by utilizing our specific knowledge of your processes,procedures,expectations and challenges to ensure there are no delays implementing your program.We will rnobili7e quickly to service the City based on our lessons learned and best practices developed over the past three years of servicing the City's data collection needs.Communication between our team and yours will continue to be efficient,clear,and responsive.Selecting QC as your partner ensures a seamless transition into your new five-year program. Local Team-QC has a trusted,local team of data collection experts in Tigard,OR only two miles away from Tigard City Hall.Our local presence allows us to deliver all components of the project,including on-call work,at any time without sacrificing accuracy or service.I will serve as Project Principal,representing QC in any negotiations.Ryan Groesbeck will serve as Project Manager and will be directly responsible for the management of this data collection effort.Ryan has extensive experience and familiarity with the City's count program,including the unique Pedestrian and Cyclist Count Specification and collection program completed each spring. Experience®Our team brings a robust background in providing successful traffic data collection services throughout Oregon and the Portland Metropolitan area,We understand the area and local traffic patterns from our previous work with the City and its engineering partners.That our staff live in or commute to Tigard also gives us a unique insight into the City's transportation network, as well as events,construction projects,and other activities that may impact data collection tasks,This deeper understanding of our community,paired with other relevant experience outlined in our proposal,position QC as.a proven and capable data collection firm for the City of Tigard and other agencies In the region. We have been deliverirt accurate,efficient traffic data collection for more than 15 years.These efforts directly impact the quality of life within communities and are vital to Improving the vast transportation network within the City of Tigard.We appreciate the opportunity to submit this proposal for your consideration and we look forward to delivering traffic count services for you. If you have any questions,please call me at 971,223,000 or email me at cffranz@qualitycounts.net. Sincerely, Dan Franz Director of Operations Quality Counts, LLC 7409 SW Tevi Center Delve,Suite I SO,rtprd.OR 97223 P,971,2 2 1 o; 3 t r:SO)62OAS45 qualitycounts.net Ir I CITY OF TIGARD 1 TRAFFIC COUNTS ON—CALL SERVICES Bicycle and Pedestrian Counts,City of Tigard,O -In 41 P'el 2014, the City of Tigard,a bustling suburb of Portland, adopted a strategic plan to become the most walkable community in the Pacific Northwest,focusing on improving existing infrastructure and connecting local pedestrian and bicycle trails into a cohesive network.Since 2016,we have partnered with them to help achieve that plan through pedestrian and bicycle counts at approximately 50 targeted intersections throughout the City.These counts separate bicyclists, pedestrians,and other transit modes (such as skateboards and wheelchairs) based on their approach to an intersection to help the City understand in support of the City of Tigard's strategic plan,we performed how their network is being used by the community.These targetedcounts thatseparaate bicyclists,pedestrians,and other intersections have been shifted every year to cover transit modes(such as skateboards and wheelchairs)based on different parts of the city. For the 2017 effort,we also their approach to an intersection to help the City understand how their Network is being used by the community. collected more detailed information at approximately half of the intersections which identified which leg pedestrians Annual Traffic Counts,City of Hillsboro,OR-QC has been and cyclists arrived at the intersection, and which leg they under contract with the City of Hillsboro to conduct their departed on. annual traffic count program since 2015. Each year, QC PB T, Bicycle&Pedestrian, Portland,OR—Since 2017, QC collects vehicle volume, classification, and speed data by has partnered with the City of Portland to do annual direction at more than 150 locations throughout the City. monitoring of their new dedicated pedestrian/bicycle The purpose of this effort is to support engineering and travel lane along Better Naito.We have also collected data planning activities.Since 2017,these counts have also relating to how cyclists use various types of bicycling included bidirectional bicycle volumes at each location. infrastructure the City has deployed to manage demand, Pedestrian&Bicycle Counts,Washington County,OR-QC including blue lights and green cycle boxes. has worked with the Washington County Pedestrian Lane Council Government,Traffic Counts,Eugene,OR—In Bicycle Coordinator since 2011 (and annually since 2015) 2018,QC assisted the Lane Council of Government in to collect bicycle approach data at twenty benchmark providing manual video verification of approximately two intersections throughout the County to better understand dozen permanent bicycle counters they had installed how bicycle traffic moves and develops throughout the around the City of Eugene.This helped them to forecast region. and model bicycle traffic in the region. a: 21 Page QuaLity Counts . CITY OF TIGARD I TRAFFIC COUNTS ON-CALL SERVICES Understanding Project Understanding - Quality Counts is more than just our company name. Quality is the essential thread we interweave with every step of our project lifecycle. From the moment a task order is conceived, our carefully crafted standards and processes will be catered to your unique and varying needs.We ensure unparalleled and consistent accuracy, communication, and compliance with your expectations, and proprietary software to transcribe and validate every allowing your team to enjoy the ease of partnering with a project requirement.Our team recommends appropriate transportation data collection vendor. non-intrusive technology such as cameras, radars,tube We recognize the City of Tigard's need for a reliable data counters, Bluetooth Class/Bluetooth Low Energy/WiFi collection partner that is supported by innovative collectors,and other passive collection devices best suited technology and a robust quality assurance framework.The to certain roadway and traffic conditions.All projects professional data collection firm will be tasked with adhere to proven and secure collection, processing, and performing traffic volume,turning movement counts,and data storage protocols compliant with relevant industry pedestrian and bicycle counts with approach summaries rules and guidebooks.These include rules prescribed by using either video/sensor, manual counts, or other ODOT, FHWA,AASHTO,the MUTCD, IMSA,ATSSA, and technology that sufficiently captures data. While traffic other transportation and safety organizations. volume and turning movement counts are requested on an QC is the only firm with experience in Tigard that takes a as-needed basis,the City's pedestrian and bicycle count holistic approach to data reporting. In addition to program will be issued regularly each spring.The program supplying the requested traffic data,our team will look consists of data collection at 45 locations collected on the beyond each intersection and midblock location to report same day.This set of locations is supplemented by a unusual traffic patterns or interruptions that impact typical quarterly data collection site surveyed in August, signal operations.We will pay special attention to November,and February.Additional pedestrian and cyclist residents utilizing the new sharing economy of count locations may be requested at any time. Transportation Network Companies(i.e. Uber, Lyft) and Our management,field, and processing staff are well- emerging bike-share and scooter-share companies that versed in the City of Tigard's count protocols, including the make up Tigard's modern, multi-modal transportation detailed attribute list required for all pedestrian and cyclist system, and are willing to work with the City on a count locations.We understand the importance of monitoring program of that activity if it is of interest. Our collecting all locations,especially for the seasonal cyclist team firmly believes that a holistic approach to traffic and pedestrian counts,on the same fair-weather day.We reporting, including reporting abnormalities and the assure the City that this request is feasible for our team. impacts of new types of roadway users, is integral to the Concurrent collection is a burgeoning industry standard; safe and efficient operation of our roadways.We will QC led the way in implementation before video collection shape our approach to reflect the City's goal to improve was the norm by investing in more than one thousand quality of life for our neighborhoods. Efficient,transparent easily deployable, proprietary camera systems. We will data collection services for every roadway, bike path, and allocate the staff and resources necessary to comply with sidewalk commuter is the cornerstone of our effort. the same-day collection requirement,just as we have in Innovations and Resources previous years for the City of Tigard. QC offers the most flexible suite of services and QC employs numerous quality assurance practices and applications in the transportation data collection industry. follows a strict set of procedures when handling count Our diverse programs and technologies allow for nearly data. We confirm accuracy through repeated verification unlimited schemas and detailed trajectories to convey a steps from project kick-off through report delivery.To complete picture of your network's behavior. QC stays on ensure superior data quality is provided,we use a the cutting edge of data collection methods and tools, combination of highly trained Data Reduction Technicians testing nearly every portable device and powerful analytics a: 31 Page CITY OFTlGARD / TRAFFIC COUNTS ON-CALL SERVICES tool that comes tomarket. QCwill dedicate the following Our team members can fast forward, pause,and reverse devices and programs toyour program: any timestarnpedvideo ofany size orfile type atdifferent Video Cameras speeds.The customizable playback rate feature allows Data Reduction Technicians totabulate ataspeed Our inventory includes more than 1,0O0video recording amenab|eto�rafficf|ovvra�esandthere|advecomp/ex�ty systenns. All carnerasare light-weight and inconspicuous ofthe assigned tabulation protocol. with neutral-colored enclosures to not draw attention from the commuting public.They are designed for easy installation and removal totaling less than 10 minutes per device.This allows one staff member tosafely deploy dozens mfcameras inasingle day without impeding the flow oftraffic.The systems record continuously inany weather conditions for uptu8Ohours. Tube Counters Our equipment inventory includes more than 75O pneumatic tube counters from trusted manufacturers Jamar Technologies and Diamond Traffic. DCtests, maintains,and repairs the counters beyond the When completing complex projects comprised ofhighly manufacturer recommended guidelines. unique schema orheavy traffic volumes,the application Counters are tested monthly using]AK4ARTechnologies allows counts tobesplit among multiple staff members "Traffic Counter Tester"that simulates vehicles passing and combined upon completion.The resulting files can be over pair of road tubes.This test allows us to verify that converted to excel, Pdf, c»»'and ppd formats.We also all air switches and equipment firmware are operating regularly supply]AK8ARPetra and Pe1raProfiles(i.e. PDF properly prior to deployment. If any sensor deficiencies and PPD outputs).Ai|fi/es may be customized further for are recognized,our in-house RepairDepartment compatibility with MS2mrsimilar traffic count databases. immediately replaces the pieaoair sensors inthe counter. MERLIN 4naiy'01cs Replacement organic lithium batteries are also installed Manual spot testing onasmall portion ofdata for each when facto ry-insta|}ed batteries fall below DOY6capacity. individual count isacommon quality assurance process The device /sthen thoroughly cleaned ofany moisture or throughout the industry.While itcan beeffective onapep debris, hasamoistureindicotorandahigh\yabsorbent count basis,this does not always tell the whole story across molecular sieve desiccant packet installed, and isresealed dozens ofsites inaproject area.VVeutilize both micro-and with anoutdoor siliconizedacrylic adhesive sealant. macro-level verification techniques inanoptimized, Hannah Rubber road tubes are utilized for volume, speed, customizable,and comprehensive process toprovide superior and classification counts. Each road tube is tested after the quality assurance.You will receive aproduct from experts that completion ofasurvey toverify the integrity ofthe tube understand how intersections should function independently and its ability toaccurately record data.Anair compressor and in a dependent network. isattached tothe open end ofthe tube and activated to VVedesigned MERLIN,our proprietary QA/QC analytics check that the full length oftubing maintains an software,toempower our Quality Assurance Specialists 10 impermeable hermetic seal uptoatleast 4DPSI. take aholistic view ofyour projects.This amounts toan Our Portland office also maintains adedicated number of analysis oflocation-specific data trends that are used to ]AMARCyc|esMuscounters which can accurately collect long- detect, inspect, reject,and report errors. Data patterns term bicycle screenhnedata,ifdesired bythe City. flagged include, but are not limited to: 0 Incomplete data inone orall movements TurnCountSofLvvare 0 Unusually high orlow intervals Our Data Reduction Technicians use QC's proprietary 0 Low heavy vehicle total asapercentage oftotal TurnCountsoftware totabulate data from collected video. vehicles This command line application pairs with VLCMedia Player * Movements considered immpossib|e/i/legal based on torecord individual keystrokes for each unique data point. intersection geometry ���� 41Pege QuaUty Counts CITY OFTIGARDiTRAFFIC COUNTS ON-CALL SERVICES • Expected traffic flow between time periods for agiven classification distributions,abrupt changes intraffic flow, location spikes in specific classes,and a myriad mfother data • Presence ofunexpected orabsence ofexpected Right abnormalities, Custom flags can also becreated that Turn on Red (RTOR)or U-Turns. compare newly collected data 10historical records. Whether acustom set offlags isneeded for aspecific Micro and Macro Verification Techniques project orfor all tube counts across your agency,the Micro Approach- Every individual location undergoes delivered data |sguaranteed toadhere toall your multiple sequences ofautomated validity checks across standards. location metadataand ineach five minutes interval. U�in�thesemepropri�taryframexvork' OCcanrun M#ac*mApproach-&4ERUNhas afully customizable customizable summary statistics reports This a||mxvsfor Anaphi�a|unerin�ed�c� (�U|)d�s�QnedforviexvinQthe � quickandeasyvievvin8ofK-fac�o��ruckpercenta�e' or entire network ofruadvxaysand intersections.VViththis otherrequeytedstatiydcsforoQroupofcountyinasinQ|e too[ our Quality Assurance Speda|istscan easily identify and correct corridor balancing issues.This becomes a document. vessel for verifying traffic flow consistency and proper nnyQ[ Web Portal intersection orientation. Our team developed the myQCweb portal totransfer tube dataandotherfi�esdirect|ytoyourdesk1o�. Fi|es�re MERLIN produces optional note reports that convey any submi�ted1hrou�hands�oredindefiniie�yonthi�doud- speda| circumstancesencmunteredthroughoutthequa|ity based system, protected by Amazon Web Services' robust �ssurance �rocessThesec�nbeprovidedtuthe[ityupon request for any standard intersection count. information security framework.This information is accessible through a username and password, and login Tube Flag Application credentials maybe created for any number ofagency Since the company's inception in2OU2' 0[has conducted employees.The myQCportal will beavailable tothe City of thousands mfpneumatic tube counts. Our quality control Tigard unacontinuous basis even beyond the contract framework has been modeled after the systems used by term,at no additional cost. If the City requires another numerous public agencies including PennDOlCSCDOT' means ufvideo ordata retrieval,xveare happy to N[DOT,TxDOT' NYSDQT, VVSDDl[ Ca|Trans,and FHVVA. accommodate those requests. QCgenerates summary statistics and programmatically Program Management Approach flags and addresses possible issues before data reaches Our system of project management was designed to our clients.[ustomizab|eformulas are run against the provide prompt and reliable service tothe City ofTigard. volume, speed,and classification data from each count Projects are managed according tothe following list of location tocheck for unusual intervals,changes in tasks below: PROJECT MANAGEMENT APPROACH Our Management Team Data collection will beexecuted QCwill process data and All deliverables will be will hold ameeting from our nearby Tigard off ice perform quality assurance/ generated and undergo with relevant City staff and will involve technical staff quality control measures additional qua|itycontrol ot tofinalize details ofthe with the necessary training and unanongoing basis our VPC before submittal, scope,turnaround times, credentials.Our Management throughout the project. Changes tpthis process fi|eformats,fie|ddata Team will meet weekly toensure All data will be reviewed may beimplemented sheets,and any other milestones are met. rnanua||yand byQC's as'needed.based un items required for each prophetaryMEAUN adjustments tothe City's supplemental agreement. ana|yszicssoftware,if Data Collection Protocols. appropriate. a: 5 1 page CITY OF TIGARD I TRAFFIC COUNTS ON-CALL SERVICES Data Coltection Approaches . Field work practices, processing steps, QA/QC procedures, and data compilation steps vary by the technology our team uses for field work.The procedures are described on the fallowing pages.The protocols are customizable and serve as a descriptive basis for our rate table.They may be negotiated at any time during the contract term due to changes in City project requirements. Turning movement and pedestrian/cyclist counts have Quality Counts has conducted hundreds ofstudiesinvolving bicycles been combined due to similarities in field work approach. and pedestrians across the country,most often inurban and However,we recognize and have noted the differences in congested areas. their unique count specifications.Turni . Data Processing edes Movement and Video camera systems are collected from the field after Ld Work Pr y st Counts the survey period has ended.All video is transferred F�eEd t�lorlt Praet�ces through the cloud to our Video Reduction Center(VRC) in When conducting field wank for TMCs or pedestrian/cyclist Tampa, FL.The quality of the video footage is reviewed by counts, QC Field Technicians mount cameras to traffic Data Reduction Technicians who provide detailed feedback signal poles, street signs, or trees. For larger intersections, on field data sheets, camera angles,environmental two angles on opposing corners of count locations are conditions, and traffic flow.The exact movements and used to ensure accurate collection of the City's approaches to process are also verified for each location requirements.Cameras are set up to record an and count type. For TMC count requests,the data includes unobstructed view of all vehicles, pedestrians,and cyclists passenger vehicles,trucks, pedestrians, and cyclists and angled downward to prevent the effects of sun glare.As tabulated separately.Additional classifications may be an initial step in the QA/QC process, Field Technicians will separated as requested. observe vehicles,cyclists,and pedestrians perform all possible movements to verify that the site is fully within the Pedestrian and Cyclist Counts camera's field of observation. The Pedestrian Bicycle Count Specifications include a unique list of count attributes including cyclists, pedestrians, Approaches are also captured to allow for upstream traffic wheelchair users,and other mode of travel. Each mode is reporting;this includes queues, unusual traffic behavior, distinguished by gender or will be tabulated as"unknown". and accidents.These set-up procedures allow for a holistic Our video reduction team will program TurnCount to reporting of traffic conditions that enhances data accuracy and minimizes confusion from data flow abnormalities accommodate this data protocol. Data Reduction among collection locations. Technicians will easily tabulate this data like any other traffic count. Intersection locations will be counted by At every location, Field Technicians are tasked with approach. Road and/or trail segments will be counted as completing field data sheets with any requested site data. users cross the cut line as described in the count list. These data sheets include: • A detailed map of the count location, including per .A/( C Procedures lane movement diagrams The MERLIN application will be used for all turning ® General weather,temperature, and other movement counts. If historical data is available,our environmental conditions Quality Assurance Specialists will compare it to newly • GPS coordinates of the collection device collected data to ensure that it falls within a reasonable growth range. Processed data is further subject to a strict � Land use observations and nearby addresses internal quality control process conducted by senior VRC � Traffic control devices and posted speed limits staff.This includes a test count of three randomly selected, ® The presence of nearby construction or incidents that consecutive five-minute intervals per peak period. impact the reliability of traffic count data a: 6I r a g e C`ualty Counts CITY OFTlGARDITRAFFIC COUNTS ON-CALL SERVICES Data CoOM 'iadonaDdSUbn0itta( variety Vffile formats. During the download process,the Upon completion ofthe QA/QC process,the data is sent to software analyzes the quality ofdata collected by Ryan Groesbeck, Project Manager,with processing and displaying the exact1imestamps of air pulses detected by MERLIN notes for each site. Ryan will perform asecond each sensor. |fthe data shows noapparent anomalies such review ofall data, notes,and final reports before submitting aomissing air pulses orrecord gaps that require an to the City of Tigard. immediate recount,the data files are sent toour Final data and diagrams will beprovided tmthe City asPDFs Operations Support team.The Operations Support team and Excel files.ShapefUes,CVs, PPDs,and other common file digs deeper into each datasetusing QC's Tube Flag formats may berequested atany time.Copies mfthe video program. may also beprovided for digital download oronaportable � QA/QC Procedures flash drive. QC's Operations Support personnel are trained to compare TrafficVoiunne Counts count data toexpected conditions and identify potential FieidVV0Fk Practices malfunctions, such as consecutive periods with zero Using predetermined set-up locations, Field Technicians volumes, high percentages ofundassed vehicles, and will install tube counter equipment according 10 sudden shifts imclass distributions during specific intervals. manufacturer specifications and Q[policies for each This team has processed tens ofthousands oftube counts, collection device.Such parameters include but are not and their specialization provides anunmatched level of limited tosynchronizing device clocks,ensuring proper expertise inidentifying problematic orinaccurate data. tube spacing,setting classification bins,entering station Any data not successful captured is not billed to the City of information, performing test calibration counts,and Tigard. Our team will immediately notify the City ofany properly securing all devices.After the tubes and counters errors and will reattempt collection. have been installed and programmed,our Field Technicians perform amanual test count asaninitial Graph Showing Accurate Tube Data QA/[lCstep. By comparing hits registered tnthe actual number ofcars passing over aset oftubes,our Field Technicienscan determine whether the device is collecting In accurate data. At every location, Field Technicians are tasked with completing field data sheets with any requested site data. These data sheets include: w Adetailed diagram ofthe count location • Tube labeling byport number onthe traffic counter � Tube layout diagram and spacing measurements • Directionality oftraffic flow over the tubes, per each Graph Showing Inaccurate Air Pulse Data lane mftraffic collected • Weather and environmental notes w GPS coordinates ofthe collection device � Land use observations and nearby addresses IN w The presence of traffic control devicesIn T- • Posted speed limits w The presence ofnearby construction orincidents that impact the reliability oftraffic count data Data Processing 8efmreprocessing pneumatic tube data, all counters are collected from the field and downloaded using computers equipped with counter data processing software such as ��t� Connpi(�U8n and Submittal Tnaxpru, ViAS, orD{mmun� Centurion.Thesu#xvare Data vviUbedeUveredinPDF and Excel formats. Repo�s converts the data from traffic counting devices into a may be requested in five, 15, or 60-minute intervals.We ����� 7 1 P a g CITY OFTQARD ITRAFFIC COUNTS ON-CALL SERVICES can also provide Shapef|es,CSV,TF2, orany other 1. Mapping all locations using our online mapping tools common file type. All data will becollected and delivered Z. Reviewing each location using Google Street View o/ directionally per facility. Per vehicle data reports may also on-site visits beprovided when requested. l Determining and annotating equipment requirements SchedU[iOg and optimal placement On-Call Task Orders � 4 Preparing site and survey-specific field data sheets QChas predetermined processing turnaround times based on 5. Designing optimal field work routes 5 Adding equipnnentsetupand pickup dates to Field hom/many houoofvideo coUectionare induded)nasingle ' task order.This turnaround isdescribed inthe table below. Technician schedules 7. Discussing anticipated video/data transmittal schedules with VR[staff `20 48. Scheduling final project delivery dates m/iththose same 30_49' »'^ �°=-^"^'"'�� ' parties, based on City requirements He|dworktayksw/iUcommencethe�ntavai|ab|etai� ' 1 weather mid-week day, asmutuaUyagreed upon byL�� and1heCit/sdesignatedcoondinator. OurteamvviA TubeCounts | 3 deploy all cameras atall locations during this time period sothat!ncadons are collected concurrently. Exact VVeunders�ndthat�heCitymayrequireexpedited turnaroundw/iUbeca|cu|otedandcommunicz1edasthe de|iverytm ��pond1o�dminiriradue, |eQidadve, and C�yspedMesits�na| Ostofcount|ocationc |findement pub|icdemands�OurVR[ispveparedto |evera8eits4,OD0 xveathersuddenly arises ortraf�cinddentsoccur that are hourpexvveehca�adtytomee�anyreason�b|eexpeditiun requests the City may issue. believed toimpact traffic data,the City will benotified immediately. Q[iswilling torecollect any impacted Spring Pedestrian and Cyclist Data Cn[iecdnn locations atnoadditional cost. Program The table below describes our tentative schedule for Our team will plan and schedule the pedestrian and cyclist collecting the 4Slocations for the Z'6PK4period described counts based onthe schedule described below. Upon inyour|RFP The Mna|deliverables vviUbespUtinto tvvo executionofatoskonde� 0yanvviUbegintheppepeotion ' counts(Z-� 4-6)asrequested The yeaproundlocation vxiU procerstocoUec±therequesieddataunthesamedaythe � fall under our standard on-call task order turnaround task order isissued.These preparation steps include: � Task Order Received Planning Field Survey Video Precheck Data Reduction Deliverable Creation Delivery � �_ 8 PaQe CITY 0PTlGARD | TRAFFIC COUNTS ON-CALL SERVICES Or�����^zat^������ Chart team ofexpehenuedRe|dTechnicians&rcomplete on-site — We believe that quality data starts with maintaining a well- survey tasks, led byMike Frakes. Dan Franz will be trained, dedicated, and motivated staff.Our team is solely available at all times to support Ryan's efforts. He will dedicated tnthe collection, processing,and delivery of reallocate equipment, staff, and any other necessary traffic data. Since weare not distracted by completing resources 1oTigard as needed tmensure timely completion project analyses and preparing technical engineering of all requested data collection. reports, vvespend more time training our staff,verifying VVeunderstand that data |sused tomake important the absolute precision ofour data, ensuring equipment decisions that affect the safety and effectiveness ofour and software tools are best in class and properly local roadways and infrastructure and have direct impact calibrated,and responding thoroughly and quickly toall of onour local communities and economies. Our Managers our clients' inquiries. and Technicians are always available 10address changes Our local team inTigard, ORisready and eager tmservice that may occur during aproject orcontract.VVetake pride the City ofTigard"straffic count needs.Ryan Groesbeck, inour willingness toadapt tmthe individual needs ofour our Tigard Operations Manager,will lead QC's local team clients. QC will provide all work onthis contract, Our aaProject Manager. Hewill betasked with managing field organizational chart below illustrates the reporting re}ationahipsamonQour steffand theCityofTi�ard s1af[ provid�n�mi|eutoneupdatestothe[itKand ' submitting deliverables. Ryan will beaccompanied bya ��� 9 Poge CITY OF TIGARD I TRAFFIC COUNTS ON-CALL SERVICES Cost Proposal Manual anual Vid eo Count Volume FF Manual Video Count $185 $90 Pedestrian Bicycle Approach Count $100 $20 ............. MENEM Volume Studies 1-3 Lane Roadway $85 $35 4+Lane Roadway $120 $35 Volume/Speed/Classification Studies 1-3 Lane Roadway $105 $35 4+Lane Roadway $135 $35 Volume MENEM OEM; 9 mm�� Studies $500 $50 1 Volume/Speed/Lane Utilization Studies $600 $LO�Lj mmmm1mm IN m- mmmi Moro= Parking Lot,Trip Generation, Delay,Saturation Flow, etc. $60 N WII I i I The total life of the contract shall not exceed $100,000. a: 101 P a g E QuaUty Counts CITY OF TIGARD } TRAFFIC COUNTS ON-CALL SERVICES References We are pleased to present references to the City of Tigard that best illustrate our traffic data qualifications.All projects listed below were delivered on-time and to each client's satisfaction. r PBOT, Pedestrian&Bicycle Counts f:. Oliver Smith,� iver.Smithj aortlandore on. ov, 503.823.7846 s Washington County,Annual Bicycle Count Program �r Shelley Oylear,shelle olear co.washion.or.us, 503.846.7819 KAI,Parking Studies Matt Bell, rrmbellportlandoreg*on. ov, 503.535.7435 City of Tigard,Annual Pedestrian &Bicycle Station Counts Preston Beck, Preston z Lard-or. ov, 503.718.2404 11I Page QuaUty Counts ATTACHMENT A Tigard Pedestrian Bicycle Count Specs -Spring 20XX Count Time Condition Location S ecs Locations See Ma and Location Description List Target Dates Mid May Time Periods (See Attachment B for time periods) Generally 2-4,4-6 pm Tuesday,Wednesday,or Thursday Time Period for Quarterly 2-6 PM on a Tuesday,Wednesday,or Thursday Recurring Site Duration See Attachment B Weather Fair to Sunny. If rainy day, reschedule Data to Collect Attribute Description Station ID As per spreadsheet Attachment B and map Attachment C Count ID Unique count identifier provided by vendor Location Description If different than specified location description General weather conditions Temperature Count Date Start time Stop time Bike Facility at count site Bike Lane,Bike Path-Trail,Shoulder,Bike Boulevard Sidewalk on Both Sides, Sidewalk on One Side,No Sidewalk, Ped Facility at count site Trail-Path Bike two hour total Bike percent male Bike percent female Bike percent unknown -ender Bike total major street (if at intersection) Bike total minor street (if at intersection) Pedestrian two hour total Pedestrian percent male Pedestrian percent female Pedestrian percent unknown gender Pedestrian total major street (if at intersection) Pedestrian total minor street (if at intersection) Wheelchair two hour total Wheelchair percent male WheelchaiE_Eercent female . Wheelchair percent unknown gender Wheelchair percent major (if at intersection) street Wheelchair percent minor (if at intersection) street Other two hour total Other being electronic scooters,skateboards,or other similar type Other percent male Other percent female Other percent unknown gender Other total major street (if at intersection) Other total minor street (if at intersection) Data collector initials Any applicable surveyor notes (e.g.,accident, signal problems,or Survey comments other factors impacting count survey Count Types Defined Intersection Count all peels/bikes/other that enter the defined intersection. Direction of travel is not needed Road and/or Trail Segment Count all peds/bikes/other that cross the cut line as described in the count list Delivery of Count Data Must be spreadsheet file (Excel/CSV) containing the above identified attribute data by Site 1D and Count ID. Include a data dictionary to explain any field names to the above spec list.