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TCDA Minutes - 06/11/2019 City ofTigard Tigard City Council Meeting Minutes June 11, 2019 BIB STUDY SESSION Council Present: Mayor Snider, Council President Goodhouse,Councilor Lueb,Councilor Newton and Councilor Anderson Staff Present: City Manager Wine,City Attorney Rihala,Deputy City Recorder Burgoyne and Assistant City Manager Nyland A. Council Liaison Reports: Councilor Newton talked about the Tigard Youth Advisory Council ('IYAC) election of new officers and said they plan to refocus the spotlight on kids in middle school and high school,and are looking to form a new committee. She discussed the Community Development Block Grant (CDBG),Metro housing presentation and other events she had attended around town. Council President Goodhouse talked about Greater Portland,Inc.,where business trends are shifting and other events he had attended around town. Councilor Anderson talked about the Tigard Chamber Government Affairs and Public Policy Committee meeting,and the Regional Water Advisory Consortium meeting, said he had been appointed again to the board,and said the Planning Commission would not be meeting this month due to lack of items. Councilor Lueb said she went on the water tour with Public Works Utility Operations Manager Goodrich and that she has her first Water Board meeting tomorrow. She briefed council on the Parks and Recreation Board interviews and said the Library Board would be interviewing applicants on Thursday. Mayor Snider said he was appointed to the ODOT Region 1 Area Commission on Transportation, explained why they exist and projects they are working on for 2021-2024,and updated council on the SW Corridor Steering Committee meeting. Administrative Items: City Manager Wine asked council about the outreach plan for July 30 and if they wanted to hold this at Summerfield. Council agreed and asked if staff could create information cards for council to have as talking points. Ms.Wine reminded council that the August 6 meeting would be cancelled due to TIGARD CITY COUNCIL—June 11, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov ( Page 1 of 12 National Night Out,and said Communications Manager Wyatt would be contacting council about the Balloon Festival. 1. BUSINESS MEETING A. At 7:30 p.m. Mayor Snider called the meeting to order. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—None. 2. CITIZEN COMMUNICATION (Two Minutes or Less,Please) A. Follow-up to Previous Citizen Communication—None. B. Police Update—Police Chief McAlpine was not in attendance and there was no police update given. C. Tigard High School Envoy—John Freudenthal was not in attendance and there was no Tigard High School update given. Mr. Freudenthal would return to another meeting and provide an update to council. D. Tigard Area Chamber of Commerce—Tigard Chamber CEO Mollahan updated council on current things happening at the Chamber and the Farmer's Market. She reminded council about the upcoming Farm to Table event on August 2 and the Latino Festival happening on September 7. She said the Downtown Alliance Art Walk was a success and the Taste of Tigard allowed for a lot of community engagement. E. Citizen Communication—Sign-up Sheet. Valerie Jolie asked for zoned parking at the southern corner of Tallwood Drive due to overflow parking from tenants of Scholl's Village, speeding along Bluestein Land and Tallwood Drive and risk of accidents. She said they would be installing a speed bump but asked for zoned parking in this neighborhood. Mayor Snider asked if there is a traffic engineering study on this location. City Wine said they are working with the police department and would be doing an engineering study. TIGARD CITY COUNCIL—June 11, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 2 of 12 3. CONSENT AGENDA: (Tigard City Council) A. CONSIDER RESOLUTION APPOINTING HEMENDRA MATHUR TO BE A VOTING MEMBER OF THE TOWN CENTER ADVISORY COMMITTEE Resolution No. 19-18—A RESOLUTION APPOINTING HEMENDRA MATHUR AS A VOTING MEMBER OF THE TOWN CENTER ADVISORY COMMISSION B. LCRB CONSIDERATION OF CONTRACT AWARD—FANNO CREEK SLOPE STABILIZATION OF SW ARTHUR COURT C. LCRB CONSIDERATION OF CONTRACT AWARD—CULVERT REPLACEMENT AT 124TH AVENUE AND ANN COURT D. PROCLAIMATION CONGRATULATION TIGARD CHAMBER CEO DEBI MOLLAHAN E. RECEIVE AND FILE: a. Council Calendar b. Council Tentative Agenda for Future Meeting Topics F. CONSIDER RESOLUTION ACKNOWLEDGING AND COMMENDING JOHN FREUDENTHAL FOR HIS SERVICE AS TIGARD HIGH SCHOOL ENVOY TO THE CITY OF TIGARD Resolution No. 19-19—A RESOLUTION ACKNOWLEDGING AND COMMENDING JOHN FREUDENTHAL FOR HIS SERVICE AS TIGARD HIGH SCHOOL STUDENT ENVOY TO THE CITY OF TIGARD Councilor Anderson motioned to approve the consent agenda as presented. Council President Goodhouse seconded the motion. Motion passed unanimously. Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider 4. CONSIDER A RESOLUTION APPOINTING PARK AND RECREATION ADVISORY BOARD MEMBERS Public Works Division Manager Martin presented this item and provided council with background information. TIGARD CITY COUNCIL—June 11, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov, I Page 3 of 12 Councilor Newton asked if these are 4-year terms. Mr. Martin replied yes. Council President Goodhouse motioned to approve Resolution No. 19-20. Councilor Newton seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution. Motion passed unanimously. Resolution No. 19-20—A RESOLUTION TO APPOINT WAYNE GROSS AND SEAN ERNES AS VOTING MEMBERS AND DARLENE DICK AND NATALIE OFFENBECHER AS ALTERNATE MEMBERS OF THE PARK AND RECREATION ADVISORY BOARD Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider 5. CONSIDER RESOLUTION ADOPTING TIGARD COMPLETE STREETS POLICY Sr. Transportation Planner Roth presented this item,gave an overview of the Complete Streets Policy,discussions with internal and external stakeholders, said the Tigard Town Center Advisory Committee (TTAC) and the Tigard Complete Streets Work Group had both approved the policy and talked about previous meetings this had been before council. Councilor Lueb said she is excited about this and is happy it is accessible to many people and thanked staff. Councilor Newton said they did not use to have these tools in place when she worked for the city and is happy now they do. She would prefer that it be called something else,but is ok with it. Council President Goodhouse said it is a big plus. Councilor Lueb motioned to approve Resolution No. 19-21. Council President Goodhouse seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution. Motion passed unanimously. Resolution No. 19-21 —A RESOLUTION ADOPTING A COMPLETE STREETS POLICY FOR THE CITY OF TIGARD Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider TIGARD CITY COUNCIL—June 11, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 12 6. CONSIDER RESOLUTION ACCEPTING JURISDICATIONAL TRANSFER OF RIGHT OF WAY ADJACENT TO 99W City Engineer Faha presented this item, explained this would provide access for properties in the area and a pathway connection to Bull Mountain Road,and that ODOT had already taken action on this. She said the jurisdictional transfer would support the City's Strategic Plan and vision by providing maintenance and connectivity. Councilor Newton asked about the anticipated workload and if it would be maintained to the extent, it was now. Ms. Faha replied yes. Council President Goodhouse motioned to approve Resolution No. 19-22. Councilor Lueb seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution. Motion passed unanimously. Resolution No. 19-22—A RESOLUTION ACCEPTING JURISDICTIONAL TRANSFER OF A SECTION OF RIGHT OF WAY ADJACENT TO 99W FROM THE OREGON TRANSPORTATION COMMISSION Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider 7. LEGISLATIVE PUBLIC HEARING: CONSIDER ORDINANCE TO REVISE TMC 11.04 SOLID WASTE MANAGEMENT A. Mayor Snider opened the public meeting. B. Hearing Procedures—Mayor Snider announced that anyone may offer testimony. C Public Works Division Manager Goodrich presented this item, said this is similar to the paper-recycling program only with food scraps and that Metro had adopted the new requirement for local governments and food service businesses back in 2018. As a result, the city needs to adopt an enforceable policy that implements those regional requirements by July 31,2019. He discussed the key elements of the policy and said council had received an update at a recent study session. D. Public Testimony—Mayor Snider called upon those who have signed up to testify. None. E. Response to testimony by staff. None. F. Mayor Snider closed the public hearing. TIGARD CITY COUNCIL-June 11, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 5 of 12 G. Council Discussion and Consideration: Ordinance No. 19-06 Councilor Newton said the discussion last week was helpful to help understand how this is going to be implemented and thanked staff. Council President Goodhouse motioned to approve Ordinance No. 19-06. Councilor Newton seconded the motion. Deputy City Recorder Burgoyne read the number and title of the ordinance. Deputy City Recorder Burgoyne conducted a vote. Motion passed unanimously. Ordinance No. 19-06—AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 11.04 REGARDING THE CITY'S BUSINESS FOOD WASTE MANAGEMENT REQUIREMENTS Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider 8. CONSIDER RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES Finance and Information Services Director LaFrance and Sr. Management Analyst Kang presented this item. Mr. LaFrance summarized key phrases discussed during the budget process and said this allows the city to provide the best services they can with the resources they have. He said that over the course of the next fiscal year council would be considering a local option levy that would help with budgetary resources and improve service levels. He discussed the Master Fees and Charges and said council discussed this last week. In order to receive these funds the city needs to certify the city provides at least four required services,and said the city does. Councilor Lueb motioned to approve Resolution No. 19-23. Councilor Anderson seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution. Motion passed unanimously. Resolution No. 19-23—A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider 9. CONSIDER RESOLUTION DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUE SHARING TIGARD CITY COUNCIL-June 11, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 6 of 12 Finance and Information Services Director LaFrance and Sr. Management Analyst Kang presented this item,and reminded council that in order to receive state revenue sharing,the city had to levy property taxes in the preceding year,which the city has done. Council President Goodhouse motioned to approve Resolution No. 19-24. Councilor Newton seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution. Motion passed unanimously. Resolution No. 19-24—A RESOLUTION DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUE SHARING Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider 10. INFORMATIONAL PUBLIC HEARING: CONSIDER ADOPTION OF MASTER FEES AND CHARGES SCHEDULE REPLACING RESOLUTION NO. 18-33 AND SUBSEQUENT AMENDMENTS A. Mayor Snider opened the public hearing. B. Hearing Procedures—Mayor Snider announced that anyone may offer testimony. C Finance and Information Services Director LaFrance and Sr. Management Analyst Kang gave the staff report,explained that as part of the budget process,council has the opportunity to adjust fees and charges related to city services and discussed key changes. Mr. Kang addressed two specific changes that include;an adjustment to the solid waste rate study,changing to a cost of service method where residential or commercial customers are not subsidizing the other,and changes to the right-of-way fee schedule in relation to small wireless facilities. Council President Goodhouse asked staff to provide an update on how the food waste fee would be calculated during the first year of the program. Mr. LaFrance talked about council's last discussion and said the rates for the first year are included in the rates proposed. Councilor Newton asked staff to point to the licensing fees that were added. Mr. Kang replied they are on page six. D. Public Testimony—Mayor Snider called upon those who signed up to testify. None. TIGARD CITY COUNCIL—June 11, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 7 of 12 E. Response to testimony by staff. None. F. Mayor Snider closed the public hearing. G. Council Discussion and Consideration: Resolution No. 19-25 Councilor Anderson motioned to approve Resolution No. 19-25. Council President Goodhouse seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution. Motion passed unanimously. Resolution No. 19-25—A RESOLUTION ADOPTING THE CITYWIDE MASTER FEES AND CHARGES SCHEDULE WHICH REPLACES RESOLUTION NO. 18-33 AND ALL SUBSEQUENT AMENDMENTS TO DATE Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider 11. INFORMATIONAL PUBLIC HEARING:ADOPTION OF THE BUDGET,MAKING APPROPRIATIONS,DECLARING THE AD VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED A. Mayor Snider opened the public hearing. B. Hearing Procedures—Mayor Snider announced that anyone may offer testimony. C Finance and Information Services Director LaFrance and Sr. Management Analyst Kang gave the staff report. Mr. LaFrance explained the Budget Committee had approved the budget and that budget law requires the budget be adopted by City Council. Mr. LaFrance said they received clarification from the state department stating that the city cannot have money in a contingency fund that is not for the purpose of operations,and discussed other technical adjustments to operations as well as the carryforward adjustments to the Capital Improvement Plan (CIP). He confirmed that none of the technical adjustments would increase expenditures over 10%in any funds. D. Public Testimony—Mayor Snider called upon those who have signed up to testify. None. E. Response to testimony by staff. None. F. Mayor Snider closed the public hearing. G. Council Discussion and Consideration: Resolution No. 19-26 TIGARD CITY COUNCIL-June 11, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 12 Councilor Newton asked what the name of the project is for the CIP project listed as 93057. Mr. Kang responded it is the East Derry Dell project. Councilor Lueb motioned to approve Resolution No. 19-26. Council President Goodhouse seconded the motion. Councilor Newton said they added a few things back to the budget,like the Economic Development Manager position,and wanted the public to be aware of that. Mr. LaFrance asked if they needed to include in the motion the staff technical adjustments. City Attorney Rihala replied yes;the motion should reflect exactly what is being done. Mayor Snider asked if someone would like to amend the motion. Councilor Lueb moved to amend the motion to include"technical adjustments". Council President Goodhouse seconded the motion. Mayor Snider took a roll call vote on the amendment to the motion. Motion passed unanimously. Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider Mayor Snider said they would now vote on the original motion and asked Deputy City Recorder Burgoyne to read the number and title of the resolution. Deputy City Recorder Burgoyne read the number and title of the resolution and took a roll call vote. Motion passed unanimously. Resolution No. 19-26—A RESOLUTION OF THE CITY OF TIGARD ADOPTING THE APPROVED BUDGET,WITH ADJUSTMENTS,MAKING APPROPRIATIONS, DECLARING THE AD VALOREM TAX LEVY,AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2020 TO INCLUDE TECHNICAL ADJUSTMENTS Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider Mayor Snider convened the Town Center Development Agency TIGARD CITY COUNCIL-June 11, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov Page 9 of 12 12. TCDA INFORMATIONAL PUBLIC HEARING:ADOPT THE TCDA FY 2020 BUDGET WITH ADJUSTMENTS,MAKE APPROPRIATIONS,AND IMPOSE AND CATEGORIZE TAXES A. TCDA Chair Snider opened the public hearing. B. Hearing Procedures—TCDA Chair Snider announced that anyone may offer testimony. C Finance and Information Services Director LaFrance and Sr. Management Analyst Kang presented this item. Mr. LaFrance said the Town Center Development Agency Budget Committee reviewed the budget at their May 18,2019 and the committee approved the proposed budget. Oregon Budget Law requires the budget be adopted by the Town Center Development Agency and gives the governing body the authority to make certain changes in the approved budget prior to adoption as long as the increase in a fund does not exceed 10% of the total fund expenditures. D. Public Testimony—TCDA Chair Snider called upon those who have signed up to testify. None. E. Response to testimony by staff. None. F. TCDA Chair Snider closed the public hearing. G. Council Discussion and Consideration: TCDA Resolution No. 19-06 Director Goodhouse motioned to approve TCDA Resolution No. 19-06. Director Anderson seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution. Deputy City Recorder took a roll call vote. Motion passed unanimously. TCDA Resolution No. 19-06—A RESOLUTION ADOPTING THE FISCAL YEAR 2019-2020 BUDGET,WITH ADJUSTMENTS,MAKING APPROPRIATIONS,AND IMPOSING AND CATEGORIZING TAXES Name Yes No TCDA Director Goodhouse TCDA Director Newton TCDA Director Lueb TCDA Director Anderson TCDA Chair Snider 13. TCDA UNIVERSAL PLAZA PRE-DESIGN KICKOFF Community Development Director Asher presented this item. Gehl Studios Project Manager Sofie Kvist also attended and gave a PowerPoint presentation. Mr.Asher explained for people who have not been following along,that the residents of Tigard have for a long time been asking for a downtown public space that would be a large public gathering spot to host events like the Farmer's Market,concerts and a place for children to play. He said they have a conceptual design that TIGARD CITY COUNCIL—June 11, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 10 of 12 includes an educational space that teaches about the elements of the universe,air,water, fire and the earth. He said funding is in place for planning and for the project and that staff hopes to select a design firm later in the year. He said before a design firm is selected the city has engaged Gehl and Associates to help the city better understand how public space and life is happening in the downtown area and to help determine what a design team will need to include as part of the RFP. Ms. Kvist provided background on how they got here and what distinguishes Gehl and Associates from other urban design firms. She explained Gehl and Associates believes in people first, investigating life through the analysis of public life,quality of the built environment,urban strategy, active engagement and process leadership and understanding what makes a good habitat for humans. She said observing community and life is at the core of what they do and explained how they design public spaces. She told council that she and her colleagues would be walking around Tigard in the next few days to see how the public use open spaces. Councilor Anderson asked if this is just the study phase and if a contractor would then take over. Ms. Kvist replied yes and said they would also be making sure the city is asking the right things when selecting a contractor. She said they would be producing insight to the project that is data driven and would then create the design from that. Councilor Newton asked if they are focused on the universal plaza concept. Ms. Kvist replied yes, and said they would also observe other areas in downtown to make sure this public space is connected to activity in the surrounding areas. Council President Goodhouse said there are many aspects that take people out of Tigard so it is good to see why people are going elsewhere to do what. Mayor Snider said he is excited about the concept and what could be the result is exciting. Councilor Lueb said this is interesting and is excited about all the information that will come out of this. Mr.Asher said this is going to be a long journey,but an educational one,and in the end,it would be a beautiful and engaging public space. He thanked council for their support. Mayor Snider reconvened the City Council meeting 14. NON AGENDA ITEMS 15. EXECUTIVE SESSION -Mayor Snider announced that the Tigard City Council would go into Executive Session under ORS 192.660 (2) (I) to review and evaluate the performance of the chief executive officer. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. The Tigard City Council adjourned from Red Rock Creek Conference Room after the Executive Session. TIGARD CITY COUNCIL—June 11, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov I Page 11 of 12 16. ADJOURNMENT At 11:01 p.m. Councilor Lueb motioned to adjourn the meeting. Council President Goodhouse seconded the motion. Motion passed unanimously. Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider Kelly Burgoyn Deputy Ciq Re order Att t: Jason B. er,Mayor Date: �� ( ?> /3 ►� TIGARD CITY COUNCIL—June 11, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov I Page 12 of 12