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City Council Packet - 07/23/2019 1114 City of Tigard TIGARD Tigard Business Meeting—Agenda TIGARD CITY COUNCIL,TOWN CENTER DEVELOPMENT AGENCY& LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: July 23,2019 - 6:30 p.m. Study Session;7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard -Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available,ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated;it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-718-2419, (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). Upon request,the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-718-2410 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVE VIDEO STREAMING ONLINE: htto://www.tigard-or.eov/citv hall/council meeting.oho CABLE VIEWERS:The regular City Council meeting is shown live on Channel 28 at 7:30 p.m. The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. City of Tigard Tigard Business Meeting—Agenda TIGARD TIGARD CITY COUNCIL,TOWN CENTER DEVELOPMENT AGENCY & LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: July 23,2019 - 6:30 p.m. Study Session;7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 6:30 PM •STUDY SESSION A. DISCUSSION ON A CITIZEN REQUEST TO NAME A PARK 6:30 p.m. estimated time B. REVIEW GATEWAY ART COLOR RECOMMENDATION 6:45 p.m. estimated time C. COUNCIL LIAISON REPORTS 6:55 p.m. estimated time •EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. CITIZEN COMMUNICATION (Two Minutes or Less,Please) A. Follow-up to Previous Citizen Communication B. Citizen Communication—Sign Up Sheet 3. CONSIDER RESOLUTION APPROVING APPOINTMENT OF TIGARD LIBRARY BOARD MEMBERS AND ALTERNATES 7:40 p.m. estimated time 4. CONSIDER A RESOLUTION CONCURRING WITH WASHINGTON COUNTY FINDINGS REGARDING VACATION OF PUBLIC SLOPE EASEMENT IN RIVER TERRACE 7:45 p.m. estimated time 5. LEGISLATIVE PUBLIC HEARING: CONSIDER ORDINANCE AMENDING TIGARD MUNICIPAL CODE 7.48,SPECIAL EVENTS PERMIT 7:55 p.m. estimated time 6. LEGISLATIVE PUBLIC HEARING: CONSIDER ORDINANCE AMENDING TIGARD MUNICIPAL CODE 10.16.085 RELATED TO BLOCKING STREETS 8:05 p.m. estimated time 7. LEGISLATIVE PUBLIC HEARING TO CONSIDER AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE 10.32 RELATED TO PARADE PERMITS 8:10 p.m. estimated time 8. LEGISLATIVE PUBLIC HEARING TO CONSIDER AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE 10.36 RELA FED TO RIDING ON CERTAIN SIDEWALKS AND RACING ON PUBLIC WAYS 8:15 p.m. estimated time 9. LOCAL CONTRACT REVIEW BOARD: CONSIDER CONTRACT AWARD FOR TIGARD STREET HERITAGE TRAIL CONSTRUCTION 8:20 p.m. estimated time 10. NON AGENDA ITEMS 11. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 12. ADJOURNMENT INI mi ., City of Tigard Tigard City Council Meeting Agenda TIGARD July 23, 2019 CITY COUNCIL STUDY SESSION A. DISCUSSION ON A CITIZEN REQUEST TO NAME A PARK 6:30 p.m. estimated time Parks Manager Martin will present this item. B. REVIEW GATEWAY ART COLOR RECOMMENDATION 6:45 p.m. estimated time Redevelopment Project Manager Farrelly will present this item. C. COUNCIL LIAISON REPORTS 6:55 p.m. estimated time Administrative Items 7:20 p.m. estimated time • Logowear taxes • Summerfield event,July 30, 6-8 at Clubhouse covered area • Sewer lateral claim Council Meeting Calendar July 2* Tucsday Council Bu3incs3 Meeting 6:30 p.m.,Town Hall Cancelled 4 Thursday 4th of July Holiday, City offices and Library closed 9* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 16* Tuesday Council Study Session—6:30 p.m.,Red Rock Creek Conference Room 23* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 30 Tuesday Council Outreach at Summerfield—6-8 p.m. August 6* Tucsday Council Buancs3 Meeting Cancelled-National Night Out 13* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 20* Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall 27* Tuesday Council Business Meeting—6:30 p.m.,Town Hall September 2 Monday Labor Day Holiday- City offices and Library closed 3* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 10* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 17* Tuesday Council Study Session—6:30 p.m., Red Rock Creek Conference Room 24* Tuesday Council Business Meeting—6:30 p.m.,Town Hall Regularly scheduled Council meetings are marked with an asterisk (*). AIS-3908 A. Business Meeting Meeting Date: 07/23/2019 Length (in minutes): 15 Minutes Agenda Title: Discussion on a Citizen Request to Name a Park Prepared For: Steve Martin,Public Works Submitted By: Steve Martin,Public Works Item Type: Update,Discussion,Direct Staff Meeting Type: Council Business Mtg- Study Sess. Public Hearing: No Publication Date: Information ISSUE Staff will he seeking Council direction regarding a park naming request. STAFF RECOMMENDATION / ACTION REQUEST Provide staff with direction. KEY FACTS AND INFORMATION SUMMARY In accordance with the 2013 City of Tigard Naming and Recognition Policy, State Representative Courtney Neron sent a letter to the Parks Manager to present to the Council. Council will receive a brief overview of the policy at the beginning of this discussion. Representative Neron has requested that a park be named after Nancy Tracy, a resident of Washington County,who taught at Metzger Elementary School and was a frequent user of Tigard parks. (Note: At the time of preparing this AIS it was unknown if Ms. Tracy was a resident of the City of Tigard.) Communication has been initiated with the family of Ms. Tracy to confirm that the family is supportive of the request. Ms. Tracy had advocated to the Tigard Park and Recreation Advisory Board (DRAB) for the purchase of a Tigard park in her neighborhood following the 2010 park bond approval by voters;however, that wish did not get fulfilled at the time. Council can decide if naming Metzger School Park or a feature of that park after Ms. Tracy is appropriate. Naming the Metzger School Park or features in the park would also need the approval of the Tigard Tualatin School Board,the owner of the property. Council could recommend another park or park feature might be appropriate to be named. One other such location could be the Steve Street property- a future neighborhood park. OTHER ALTERNATIVES Council could choose not to give direction for naming a park or park feature at this time. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Naming parks or major park features is outlined in the 2013 City of Tigard Naming and Recognition Policy, approved by the Tigard City Council. DATES OF PREVIOUS COUNCIL CONSIDERATION Council has not considered this issue before. __ — Fiscal Impact Fiscal Information: Park signage and the staff resource to install it would make up the city's costs of naming a park or feature. Typically, these costs are less than $1,000 per sign, and there are usually no more than two signs required. The funds to cover this work would come from the Parks Maintenance budget. Attachments Recommendation Letter Naming Policy COURTNEY NERON STATE REPRESENTATIVE • HOUSE DISTRICT 26 -�. :at'}�.a.e:N HOUSE OF REPRESENTATIVES May 24, 2019 Mr. Steve Martin Park&Facilities Manager City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Dear Mr. Martin, It is with great hope and fond memories that I write to you today to suggest that Tigard designate one of its newest parks "Nancy Tracy Park". I would like to share a little bit about my connection to Nancy Tracy, in hopes that the City of Tigard can see what an impact she had on one person and consider her impact on our community as a whole. Ms. Nancy Tracy has long been one of my heroes in life. As my second-grade teacher at Metzger Elementary in the 1980s, she inspired me to be aware of environmental injustices and fight for what is right in the world. Her optimistic,nurturing energy offered all her students loving and unconditional support. She believed in kids and, in turn, instilled in us the belief that we could have a positive impact on the world. One of my favorite life memories is of a walk I took in Cook Park in the early 2000s. Alone in nature was how I recharged, and, as I walked along the Tualatin Rivers, surrounded in green, suddenly,there she was, doing the same, coming toward me on the path. Her vibrancy, love of the natural world,and deep compassion for all living things shined as bright as ever. We exchanged contact information and began our years of letter writing. When I became a new mom, she sent me a copy of a documentary titled"The Dimming of the Sun", and when I let her know how deeply saddened I was by the realities of climate change and the many predictions made in the film, she took the very generous step of signing me up for YES! Magazine, an optimistic publication"for people building a better world."That's the kind of person she was—tackling problems with wisdom and hope. When my daughter Lucy was 3 years old, I came across a plaque with the name"Nancy Tracy" at a community garden in SW Portland. As my young daughter darted among the rows of garden beds, I admired Ms. Tracy's ability to grow vegetables. I could see that her green thumb was as well developed as her teacher-heart. Years after that first reunion, I again unexpectedly ran into her. With my infant son in a front pack and my daughter swinging from the monkey bars at the Metzger Centennial celebration, I reconnected with her and was amazed by her advocacy work on behalf of parks, her participation in dragon-boat teams, and her wonderful ability to connect with my children so many years later. Capitol Address:900 Court St.NE,Salem,OR 97301-Office:(503)986-1426 rep.courtneyneron@oregonlegislature.gov-www.oregonlegislature.gov/neron COURTNEY NERON STATE REPRESENTATIVE HOUSE DISTRICT 26 ;',*•• .t , :. 43 ':: HOUSE OF REPRESENTATIVES The last time I saw her healthy was when she came to my swearing-in ceremony at the State Capitol,in what was a sort of culmination of our lifelong friendship. It meant the world to me to have this woman, who was so influential to me, witness such an important milestone in my life. Her smile from above me in the gallery filled me with so much gratitude. The very causes that she had opened my eyes to as an eight-year-old were the very motivations that had inspired me to run for office: quality education,environmental stewardship, and creating a brighter future for our children. Two months later, Ms. Tracy's daughter reached out to me to tell me that her mother had been diagnosed with an aggressive lymphoma and didn't have much longer. I made one last visit a priority. We sat together,looking out at her birdfeeders and talking about our unrealized dream of writing a children's book together. I admired her dining room,which was literally covered wall to wall in snapshots from her life that showed that the treasures she valued were nature and her children. We took a walk around her garden so she could show me the pond that she and her son had built years ago. The forest-like oasis surrounding her longtime home is teeming with life and has a magic that verifies her ability to make living things grow and establish roots when planted in her proximity. Her daughter and sons lovingly cared for her during her final weeks, days, and hours. She passed on April 3, surrounded by her three children, close to nature outside her window. Knowing how hard she worked against pro-development policies that destroy wetlands and create park deserts in our communities, I began to wonder if Tigard might be able to honor her life's work for children and our natural world by dedicating a park in her honor. The property directly behind her house is one that she unsuccessfully fought to safeguard against development. While it is currently undeveloped and has important habitat and drainage considerations, it has been purchased and is planned to house 16 units,unless the City intervenes. Recently, I learned that there is a community garden and natural play space to be built on the very land that she taught on for so many years at Metzger Elementary. Her daughter agrees that dedicating such a space to her memory would be"completely fitting". She writes, "Those two things: growing vegetables and nature play are just perfect, and at the school where she was part of the community for so long... It's really the perfect tribute to her." I hope that you will consider this suggestion to dedicate park space to her legacy. Please know that I stand by as a partner and supporter of this effort. Many community members hold her memory in their hearts right now and have already considered ways to honor her life and life's work. I echo her daughter's words and can think of no better tribute than to honor the many things she loved-her community, children,and nature -with a park in our wonderful Metzger community. Please be in touch with further actions and appropriate people to connect with to advance this idea. I would be happy to attend any planning meetings to help see this idea come to fruition. 2 Capitol Address:900 Court St.NE,Salem,OR 97301 -Office:(503)986-1426 rep.courtneyneron@oregonlegislature.gov-www.oregonlegislature.gov/neron e COURTNEY NERON STATE REPRESENTATIVE +it HOUSE DISTRICT 26 • HOUSE OF REPRESENTATIVES Thank you for your consideration. I look forward to hearing from the City and, hopefully, one day visiting"Nancy Tracy Park". Sincerely, Representative Courtney Neron 3 Capitol Address:900 Court St.NE,Salem,OR 97301 -Office:(503)986-1426 rep.courtneyneron@oregonlegislature.gov-www.oregonlegislature.gov/neron gyp' 71 City of Tigard Naming & Recognition Policy TIGARD Effective September 3, 2013 A. Purpose The purpose of this policy is to provide consistent standards and procedures to: • Name city key features, buildings and property. • Install items on city property to recognize an individual,group or event. B. Naming Criteria for City Key Features, (such as open-air shelters, sports fields, gardens, rooms, trails, etc.), Buildings and Existing Property, Including Parks 1. All requests to name city key features, buildings and existing property must be reviewed by the parks manager and approved by formal action of the City Council. 2. To assist the public in identifying and locating key features, buildings and property, proposed names should be descriptive in nature or should contain a descriptive element, such as the Fanno Creek House, Dirksen Nature Park, IVoodruff Bridge or John Anderson Baseball Fields. 3. Proposed names shall recognize one or more of the following: - A physical, historical, or unique characteristic of the key feature, building or existing property. - An event that had a significant impact to the city. - An individual or individuals, living or dead (memorial),who made a significant contribution to the city, either historically, financially or through civic duty. - A group or groups that made a significant contribution to the city, either historically, financially or through civic duty. - A property owner(s) who donates or sells property to the city. C. City-Initiated Requests to Name City Key Features, (such as open-air shelters, sports fields, gardens, rooms, trails, etc.), Buildings and Existing Property, Including Parks 1. The process to consider a city-initiated request is as follows: a. A city councilor or designee, city board or committee, or city staff member, "City Requestee," interested in naming a key feature, building or property must submit a written request—including specific information as to the purpose,proposed location (if applicable) and significance of the name—to the parks manager. b. The parks manager will prepare a recommendation,including a cost estimate to implement the name. c. The request and recommendation will be placed on a council agenda for informal discussion by the City Council. d. At the discussion the council will either: - Direct the parks manager to prepare a resolution to formally adopt the name. If applicable, staff will assist the council in identifying and selecting a city funding source to implement the name. - Determine that a majority of the city councilors do not support the name, and the request will not move forward. e. With council support, a resolution naming the feature, building or property will come before council for formal action. f. If the resolution is adopted, the parks manager will implement the name. D. Non-City-Initiated Requests to Name City Key Features, (such as open-air shelters, sports fields, gardens, rooms, trails, etc.), Buildings and Existing Property, Including Parks 1. The process to consider a non-city-initiated request is as follows: a. An individual or organization, "Requestee," interested in naming a key feature, building or property must submit a written request—including specific information as to the purpose, proposed location (if applicable) and significance of the name—to the parks manager at the following address: Parks Manager City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 b. When applicable, and if the name is intended to recognize an individual(s), group(s) or event, the parks manager will attempt to verify that the recognition is acceptable to the individual(s),group(s) or event, or the appropriate representative of the individual(s),group(s) or event. c. The parks manager will review the request and prepare a recommendation and cost estimate to implement the name. d. The request and recommendation will be placed on a council agenda for informal discussion by the City Council. e. At the discussion the council will either: - Direct the parks manager to prepare a resolution to formally adopt the name. Under this option, the council will also need to determine whether the Requestee or the city will be financially responsible for the costs to implement the name,including a plaque or signage (if desired). If the city assumes the costs, staff will assist the council in identifying and selecting a city funding source to implement the name. - Determine that a majority of the city councilors do not support the name, and the request will not move forward. f. With council support, a resolution naming the feature, building or property will come before council for formal action. g. If the resolution is adopted, the parks manager will work with the Requestee to implement the name. E. Changing the Name of City Key Features, (such as open-air shelters, sports fields, gardens, rooms, trails, etc.), Buildings and Existing Property, Including Parks 1. Irrespective of how the existing name was initiated or funded (city/non-city), the City Council has the authority to change the name of any city key feature, building or property. 2. The process to change the name of a previously named key feature, building or property is as follows: a. A city councilor or designee, city board or committee, or city staff member, "City Requestee," interested in changing the name of a key feature, building or property must submit a written request—including specific information as to why the name should be changed and the purpose and significance of the new name—to the parks manager. b. The parks manager will prepare a recommendation,including a cost estimate to implement the name change. c. The request and recommendation will be placed on a council agenda for informal discussion by the City Council. d. At the discussion, the council will either: - Direct the parks manager to prepare a resolution to formally change the name; if applicable, staff will assist the council in identifying and selecting a city funding source to implement the name change. - Determine that a majority of the city councilors do not support the name change, and the name will not be changed. e. With council support, a resolution changing the name will come before council for formal action. f. If the resolution is adopted, the parks manager will implement the name change. F. Naming Requests for Properties under Acquisition, Including Parks 1. For tracking and record keeping purposes, the City Council recognizes it is preferable to name a property early in the acquisition process, typically as a part of the real property transaction discussed in executive session. 2. The city's Property Acquisition Workbook acknowledges that naming rights are frequently desired by those selling property to the city. After consulting council, staff may use naming rights as a non-monetary negotiation tool when attempting to purchase property. 3. During acquisition, the process to name a property is as follows: a. The parks manager will prepare a list of potential names for council consideration. The names will be generated by city staff involved in the acquisition and—when feasible as part of an executive session discussion on real property transactions— by: - The Park and Recreation Advisory Board (for park and open space properties). - The City Center Development Agency (for Downtown or urban renewal properties). - Other appropriate city agencies, boards or committees that play a role in the acquisition of city property. b. In correspondence or as part of the City Council's executive session discussion on real property transactions to purchase the property, the parks manager will provide the council with a list of potential names developed under this section. City councilors may also propose names for the property. c. During the City Council's executive session discussion on real property transactions to purchase the property, the City Council will direct staff to incorporate a property name into the purchase agreement (or comparable document). d. The council will take formal action on the name when it takes action on the purchase agreement (or comparable document) at a council business meeting. e. If the purchase agreement (or comparable document) is approved by council, the parks manager will implement the name. G. City-Initiated Requests to Install Recognition Items, (such as benches, picnic tables, trees and shrubs) 1. The process to consider a city-initiated request is as follows: a. A city councilor or designee, city board or committee, or city staff member, "City Requestee," interested in having the city install an item must submit a written request—including specific information as to the purpose, proposed location, significance and type of item requested—to the parks manager. b. The parks manager will prepare a recommendation, including a cost estimate to purchase and install the item. c. The request and recommendation will be placed on a council agenda for informal discussion by the City Council. d. At the discussion, the City Council will either: - Direct the parks manager to install the item on behalf of the city. (No formal council action required.) If applicable, staff will assist the council in identifying and selecting a city funding source. - Determine that a majority of the councilors do not support the request, and the item will not be installed. e. If so directed, the parks manager will install the item. H. Non-City-Initiated Requests to Install Recognition Items (such as benches, picnic tables, trees and shrubs) 1. All items installed on city property must be approved in advance by the parks manager. The parks manager has sole discretion regarding the approval of the installation of all items submitted under this section. 2. The process to consider a non-city-initiated request is as follows: a. An individual or organization, "Requestee," interested in installing an item must submit a written request including specific information as to the purpose, proposed location, significance and type of item requested—to the parks manager at the following address: Parks Manager City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 b. When applicable, and if the item is intended to recognize an individual(s), group(s) or event, the parks manager will attempt to verify that the recognition is acceptable to the individual(s), group(s) or event, or the appropriate representative of the individual(s), group(s) or event. c. The parks manager will review and approve or decline the request. d. If the request is approved, the parks manager will: - Notify the Requestee. - Collect payment from the Requestee to purchase and install the item. Requestees are financially responsible for all costs associated the item, including a recognition plaque (if desired). Specific information on plaques is outlined below. -Will work with the Requestee to install the item. e. If the request is declined, the parks manager will attempt work with the Requestee to amend the request so it is acceptable to both parties. If no agreement can be reached, the item will not be installed. 3. The parks manager will allow the following types of items: a. Benches must be contoured style or another approved style, designed for outdoor use and constructed of materials approved by the parks manager. Once approved, benches must be purchased through a Parks Division-approved manufacturer. A brass or bronze plaque, no larger than 2 1/2 x 6 inches, may be affixed to the bench. b. Picnic Tables must be an approved style, designed for outdoor use and constructed of materials approved by the parks manager. Once approved, tables must be purchased through a Parks Division-approved manufacturer.A brass or bronze plaque, no larger than 2 1/2 x 6 inches, may be affixed to the table. c. Trees and Shrubs must be a size and species approved by the parks manager. Plaques for trees and shrubs: - Must be made of bronze. - Can be no larger than 8 1/2 x 11 inches. - Cannot be free standing, but must be affixed to a concrete, aggregate rock or boulder foundation. The parks manager will review the design of the proposed plaque and foundation and can provide examples of acceptable plaques. 4. The installation of comparable items, (other than those specifically mentioned listed in this section),may be proposed by the Requestee and will be considered by parks manager. 5. The parks manager may alter the proposed location of the item to ensure ease of maintenance and to prevent conflicts with other park features. AIS-3928 B. Business Meeting Meeting Date: 07/23/2019 Length (in minutes): 10 Minutes Agenda Title: Review of Gateway Art Color Recommendation Submitted By: Sean Farrelly, Community Development Item Type: Update,Discussion,Direct Staff Meeting Type: Town Center Development Agency Public Hearing: No Publication Date: Information ISSUE Review color choice for Tigard's downtown gateway art. STAFF RECOMMENDATION / ACTION REQUEST Staff recommends proceeding with the TCAC-recommended color scheme. KEY FACTS AND INFORMATION SUMMARY The two gateway sculptures at either end of Main Street were installed in 2015. They are named"Corylus," the scientific name for hazelnut tree,a reference to the hazelnut orchards that were once widespread in the Tigard area. The pink paint on the sculptures has begun to fade. Staff decided, and at the request of several on Council, to explore modifying the color of the sculptures. A subcommittee of the Town Center Advisory Commission (TCAC),including representatives of the Tigard Downtown Affiance,was formed to consider new color schemes. This process is similar to the original concept review and color selection at the time the sculptures were installed. The committee met onsite to consider the context of the sculptures and discussed their ideas with Corylus artist Brian Borrello. Mr. Borrello was charged with creating four options for a new color scheme and he presented the options at the subsequent meeting. The subcommittee preferred a two-tone option,light green on the exterior and a light pinkish white in the interior (see attached). The subcommittee preferred this scheme because: •The two-tone scheme would give the sculpture added depth,particularly the light interior which would pick up the changing lights that shine on the piece at night. •This color had a closer connection to nature and the hazelnut blossom. •The color would still be eye-catching from Highway 99W. The full membership of the TCAC endorsed the choice at its May meeting. To ground-truth the color choice, the scale replica of Corylus (which had been displayed in front of a Main Street Business) was painted the recommended colors. This painted sculpture was recently delivered and will be brought to the Board meeting. If the Board concurs with the recommended choice,a painting contractor will be engaged. The artist has provided recommendations on durable paint, surface preparation, and application. OTHER ALTERNATIVES The Board could direct staff to explore other options, and the project would be delayed. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS 2019-2021 Tigard City Council Goals Goal 2 Invest and connect key areas of the city to promote economic growth and community vitality. Tigard Downtown Streetscape Design Plan DATES OF PREVIOUS COUNCIL CONSIDERATION March 3,2015 Art/Gateway Update September 2,2014: Main Street Gateway Art Update January 7,2014: Consider Approval of the CCAC/Public Art Subcommittee Recommended Gateway Art Concept October 1,2013 July 23,2013 May 7,2013 March 6,2012 Attachments Recommended color , , • • , ,. ... . -,-.- . . • ' .. _.... „ ,..,. , . . i . , ,. • ,_ 44.,. ... ,,• . ...i.„ , .. 111 j .1111‘ . '..• - . .....-, ., • . / • . .. .4 . , .„tr. ,. .: ...-1 iik .- • 410. i , •.._ . . , . _ la . . . .- • • _. .. . . . .„., - -'4 i-..•:VP), ,.. . . II... ... . .. . . 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" '''''''•' -.' .n"7- -,".--.. ,. --3- - f -f--x . , _ myperfectcolor. corn myperfectcolor.com AGENDA ITEM NO. 2 B - CITIZEN COMMUNICATION DATE: July 23, 2019 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. CITIZEN COMMUNICATION I:\ADM\CITY RECORDERS\000 City Recorder-Records Resources and Policies\CCSignup\2019\2C Citizen Communication.doc AIS-3905 3. Business Meeting Meeting Date: 07/23/2019 Length (in minutes): 5 Minutes Agenda Title: Consider Resolution Approving Appointment of Tigard Library Board Members and Alternates Prepared For: Halsted Bernard,Library Submitted By: Margaret Reh,Library Item Type: Motion Requested Meeting Type: Council Business Meeting Resolution -Main Public Hearing: No Publication Date: Information ISSUE Shall the Council consider approving resolution recommending the Mayor's Appointment Advisory Committee's choices for Tigard Library Board Members and Alternates? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends approval of the attached resolution. KEY FACTS AND INFORMATION SUMMARY The Appointment Advisory Committee met on Thursday,June 13 and Tuesday,July 2,2019 to interview 16 applicants for the open Library Board positions.Their recommendations for approval were submitted to Mayor Snider for consideration of appointment. Those recommendations are now before the Council for adoption by resolution. See attached biographies. OTHER ALTERNATIVES Not Applicable COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS Not Applicable DATES OF PREVIOUS COUNCIL CONSIDERATION City Council previously approved the appointment of new Board members and alternates for the Tigard Library Board on July 24,2018. Attachments Resolution:Appoint Library Board Bios of New Library Board Members CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 19- A RESOLUTION APPOINTING SHIRLEY EDWARDS, KATE RISTAU,AND CHRISTOPHER ALLEN TO THE TIGARD LIBRARY BOARD FOR A 'TERM OF FOUR YEARS, EFFECTIVE JULY 23, 2019 THROUGH JUNE 30, 2023; AND APPOINTING SUZANNE SIKORA TO THE TIGARD LIBRARY BOARD FOR THE COMPLETION OF A 'PERM OF ONE POSITION VACA 1'ED MID-'PERM, EFFECTIVE JULY 23, 2019 THROUGH JUNE 30, 2021; AND APPOINTING GAIL S'1'EPHENS AS AN ALTERNATE FOR A TWO YEAR'TERM,EFFECTIVE JULY 23, 2019 THROUGH JUNE 30, 2021; AND APPOINTING ALICIA TURNER AS AN AL'1'ERNA 1'E FORA ONE YEAR TERM,EFFECTIVE JULY 23,2019 THROUGH JUNE 30,2020. WHEREAS, one mid-term resignation was received from Library Board Member Lonn Hoklin;and WHEREAS,a position for four Members and two Alternates for the Tigard Library Board are open; and WHEREAS,Kate Ristau,Shirley Edwards,Christopher Allen,Suzanne Sikora,Gail Stephens and Alicia Turner were interviewed by the Mayor's Appointment Advisory Committee on Thursday,June 13,2019 and Tuesday,July 2,2019 respectively. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Shirley Edwards is hereby appointed to the Tigard Library Board as a Member for a four-year term,effective July 23,2019 through June 30,2023;and SECTION 2: Kate Ristau is hereby re-appointed to the Tigard Library Board as a Member for a four- year term,effective July 23,2019 through June 30,2023;and SECTION 3: Christopher Allen is hereby appointed to the Tigard Library Board as a Member for a four-year term,effective July 23,2019 through June 30,2023;and SECTION 4: Suzanne Sikora is hereby appointed to the Tigard Library Board as a Member to complete a vacated position,effective July 23,2019 through June 30,2021;and SECTION 5: Gail Stephens is hereby appointed to the Tigard Library Board as an Alternate for a two- year term effective July 23,2019 through June 30,2021;and SECTION 6: Alicia Turner is hereby appointed to the Tigard Library Board as an Alternate for a one- year term effective July 23,2019 through June 30,2020;and SECTION 7: This resolution is effective immediately upon passage. RESOLUTION NO. 19- Page 1 PASSED: This day of 2019. Mayor-City of Tigard A'1"1'LST: City Recorder-City of Tigard RESOLUTION NO. 19- Page 2 2019-20 New Library Board Members' Bios MEMBERS: Shirley Edwards has lived and worked in Oregon over 40 years - the last 8 years in Tigard. Her first career was with General Telephone, on Main Street in downtown Tigard. She is now retired from her second career as a travel agent owner and has traveled the world. Ms. Edwards was a member of the Beaverton Chamber of Commerce from 1970-1980. Shirley was the fifth woman to become Royal Rosarian in 1993. She is one of the Goodwill Ambassadors for the City of Portland. She has volunteered at the Pittock Mansion and is a member of the American Society of Travel Advisors. She served on the Library Board as an Alternate this past year. Shirley is a resident of the Summerfield community in Tigard. Kate Ristau is the executive director of Willamette Writers and a lifelong book lover. She has written five books herself and loves helping writers and readers find the right words.While she taught in the Oregon University System for eight years,you can now find her in the children's section. Kate has been a resident of Tigard for eleven years. Christopher (Chris) Allen volunteered with the Tigard Town Center Advisory Commission. He is very excited to be joining the Library Board. He lives and works in Tigard. His family bought a house in 2017 that is within walking distance of downtown and they spend many weekends walking to the park/ library / farmer's market / etc. in Tigard. He is a funeral director /embalmer with Autumn Funerals / Crown Memorial Center and finds fulfillment in serving the community in times of need. He moved from the Seattle area where he volunteered with People for Puget Sound and various other organizations that helped clean up some of the Superfund sites. His previous career was working for a large non-profit that supported adults with developmental disabilities to live and be included in their communities. He is looking forward to bringing his perspective and experience to the Board meetings. Suzanne Sikora has a life-long passion for books and understands the importance of libraries for children, families, and the community. She relocated to Tigard in September 2018 with her family; including three Old English Sheepdogs. Suzanne looks forward to working with the Tigard library staff and Board Members to continue and build on the success of the programs currently in place. Suzanne's professional experience is in management/IT consulting and business operations. She has founded a corporate socially responsible program to foster and support local and national communities.Additionally, Suzanne has been on the Boards of The League of Women Voters and the YMCA, and has volunteered with Habitat for Humanity, Second Harvest, and numerous other organizations that enrich the lives of children and families. Suzanne has an undergraduate degree from The University of Michigan and an MBA from Loyola University Chicago. ALTERNATES Gail Stephens is married and has raised two children in Tigard. She has been a resident of Tigard for 26 years. Gail is a retired RN. She has worked and volunteered at Randall Children's Hospital. Gail has been a volunteer at the Tigard Library for the last six years. Her hobbies include reading, gardening, traveling and quilting. She has a lifelong love of reading and is so proud to be part of the library. Alicia Turner Alicia Turner captured the hearts of millions throughout her professional career as a national TV host and beauty brand ambassador on the most premier TV shopping channels in the world like HSN, QVC and Evine Live to name a few. Since relocating to Oregon, she still dabbles in the TV world from time to time but is now a very proud Stay-at-Home Mom. In fact, bringing her little one to weekly story time is what ignited her interest in getting more involved with the Tigard library. Alicia has many hobbies that include exploring Oregon's great outdoors,practicing yoga,spending as much time as possible with her family and volunteering in her community. Alicia has been a resident of Tigard for 6 years and her husband has owned a company in Tigard for over 30 years called Closets To Go. AIS-3911 4. Business Meeting Meeting Date: 07/23/2019 Length (in minutes): 10 Minutes Agenda Title: Consider a Resolution Concurring with Washington County Findings Regarding Vacation of Public Slope Easement in River Terrace Submitted By: Lori Faha,Public Works Item Type: Motion Requested Meeting Type: Council Business Meeting Resolution -Main Public Hearing: No Publication Date: Information ISSUE Shall the City of Tigard approve a resolution concurring with the Washington County Board of Commissioners' findings as to the vacation of a public slope easement along SW Scholls Ferry Road and SW Roy Rogers Road (Vacation No. 555)? STAFF RECOMMENDATION / ACTION REQUEST Approve the resolution concurring with the findings. KEY FACTS AND INFORMATION SUMMARY Council is being asked to consider a resolution concurring with a decision made by the Washington County Board of Commissioners. The Commissioners received a petition to vacate a slope easement located along SW Scholls Ferry Road and SW Roy Rogers Road. The area to be vacated is in the process of being developed as part of River Terrace. Washington County staff reviewed the request and determined the proposed vacation is in the public interest and the easement area is no longer necessary for public use. This easement is in the city limits of Tigard,and pursuant to ORS 368.361(3), the city must,by resolution,concur with the findings of the county for the vacation to be completed. Attachments include the proposed City of Tigard Resolution in addition to the Washington County Resolution and Order with attached vacation report,legal description and map. OTHER ALTERNATIVES Council could choose to deny the resolution which would result in conflicts with the proposed development of the surrounding area. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Promotes implementation of the River Terrace Community Plan. DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first time the council will address this matter. Attachments Resolution Vacation of Slope Easement Resolution Attachment Vacation Report County R&O CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 19- A RESOLUTION CONCURRING WITH WASHINGTON COUNTY FINDINGS REGARDING VACATION OF A PUBLIC SLOPE EASEMENT ALONG SW SCHOLLS FERRY ROAD AND SW ROY ROGERS ROAD WHEREAS, Washington County Board of Commissioners Resolution and Order No. 19-41 (the Order) ordered the vacation of a public slope easement situated in the northeast One-quarter of Section 6,T2S, RIW, W.M.,Washington County,Oregon,as described and shown in the attached Vacation Report;and WHEREAS,after receiving notice of the proposed vacation and prior to the County adoption of the Order,the City of Tigard reviewed the proposed vacation and concurs with the findings of the County;and WHEREAS,ORS 368.361 (3) provides that a county body may vacate property that is under the jurisdiction of the county,and that is entirely within the limits of a city,if the city concurs with the findings of the county. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Based upon the above findings,which are incorporated herein by reference, the City Council concurs with the findings of Washington County as specified in Washington County Board of Commissioners Resolution and Order No. 19-41. SECTION 2: A copy of this Resolution shall be provided to the Washington County Surveyor's Office. SECTION 3: This resolution is effective immediately upon passage. PASSED: This day of 2019. Mayor-City of Tigard A I ST: City Recorder-City of Tigard RESOLUTION NO. 19- Page 1 DEPARTMENT OF LAND USE & TRANSPORTATION REPORT ON VACATION NO. 555 May 7, 2019 VACATION OF A PUBLIC SLOPE EASEMENT A request for vacation proceedings has been received by the staff for the Board of County Commissioners to vacate a public slope easement, said easement being granted in Deed document number 97-093197, and more particularly described in Exhibit A and shown on Exhibit B, attached hereto. The owners of the property abutting the easement to be vacated are: 2S106AC, TL 350 & 351 Polygon WLH, LLC 703 Broadway Street#510 Vancouver, WA 98660 2S106DA, TL 16500 Portland General Electric Company 121 SW Salmon Street Portland, OR 97204 CRITERIA FOR EVALUATION OF ROAD VACATION REQUEST 1) Conformance with the County's Comprehensive Plan The public easement proposed to vacated is not required by the Transportation Plan. 2) Use of the Right-of-Way The public slope easement proposed to be vacated was originally granted in 1997 to facilitate the re-design of the SW Scholls Ferry Road and SW Roy Rogers Road intersection. The Engineering and Construction Services division has reviewed this vacation proposal in conjunction with future needs of the intersection. Based upon this review, the adjacent property owner has dedicated additional right-of-way and granted public utility easements thereby making the public slope easement no longer necessary for public use. 3) Impact of Utilities and Emergency Services There are no adverse impacts to public utility providers or emergency services. 4) Limits of Vacation and Evaluation of Public Road" Status The public slope easement, proposed to be vacated, is not needed for public use as a result of the subdivision being developed on the adjacent property. The easement is within the city limits of Tigard and, pursuant to ORS 368.361(3), the city must concur with this vacation proceeding for it to become finalized. The limits of the easement proposed to vacated are logical and justifiable. Vacating this easement will not have any adverse impacts on the abutting properties or utilities. Based on the above statements, it is recommended that the Board of Commissioners grant the vacation of the right-of-way proposed herein, as it is in the public interest. Ybunkl Joe ns, P. . Interim Washington County Engineer PACIFIC ( Ui►►►►►►1►►it\ I)('Nitn EXHIBIT A February 12, 2019 LEGAL DESCRIPTION Job No. 395-061 Vacation of Permanent Easement for Slopes An easement defined as Parcel 5 in Document No. 97-093197, Washington County Records located within Parcel 3 of Partition Plat No. 2016-038, Washington County Plat Records, in the Northeast Quarter of Section 6, Township 2 South, Range 1 West, Willamette Meridian, City of Tigard, Washington County, State of Oregon. REGISTERED PROFESSIONAL LAND SURVEYORL.. OREGON JULY 9, 2002 TRAVIS C. JANSEN 57751 RENEWS: 6/30/2019 Page 1 of 2 12564 SW Main Street,Tigard, OR 97223 • [T1 503-941-9484 [Fl 503-941-9485 tea, fo .....4100041 �� ♦ YYOO o�o RR �.��.....5675.-�v -- s* 0 �i � r- : /k PARCEL 5 - PERMANENT G� EASEMENT FOR SLOPES PER DOCUMENT NO. 97-093197 `00 c', Al,G1,:w '' PARTITION PLAT ►` O. ��P NO. 2016-038 PARCEL 3 A kiL 4.._+. . . _ . . . . . . . . Npapi.......__ _ _ ... .. . _ _ . _ . .. .. . ,:. ..- b 0 1 So (CR 3282T/J)♦•♦•♦•♦•�♦�♦�•�♦�♦�♦�,�•�•�♦�♦`•�♦♦•♦♦, SW FRIENDLY LANE o in Q ��+�.�.�.�.�♦�.�.�.� ��.♦��; o MCr - •-1rMrV. s`tis�ia�s _ �o $ 86 c.2 al ol� W W N m DOCUMENT NO. cr 2010-011206 ix A 'Li55.00' tcr rr G ___ ("I2 I S- s EXHIBIT A g VACATION OF PERMANENT EASEMENT FOR SLOPES g. DRAWN BY: GPS DATE: 2/12/19 $ REVIEWED BY: ICJ DATE: 2/12/19 12564 SW Main St PROJECT NO.: ass-os1 ]'SIC I I i c Tigard, OR 97223 C0111111111111\ [T] 503-941-9484 SCALE: 1"=60' ] )� �i� 11 [F] 503-941-9485 Z PAGE 2 OF 2 • 1 IN THE BOARD OF COUNTY COMMISSIONERS 2 FOR WASHINGTON COUNTY, OREGON 3 In the Matter of the Vacation of a Public ) RESOLUTION AND ORDER Slope Easement, situated in the northeast ) No. lei - 41 4 One-quarter of Section 6, T2S, R1 W, W.M., ) VACATION NO. 555 Washington County,Oregon ) 5 The above entitled matter having come regularly before the Board at its meeting May 7, 6 2019; and 7 It appearing to the Board that a petition has been filed to vacate the public slope easement 8 situated in the northeast One-quarter of Section 6,T2S, RI W, W.M., Washington County, Oregon, 9 as described and shown in the attached Vacation Report. The petition was signed by owners of 10 100%of the property to be vacated,pursuant to ORS 368.351; and 11 It appearing to the Board that said petition did describe the easement proposed to be 12 vacated,the names of the parties to be particularly affected thereby,and set forth the particular 13 circumstances of the case; and 14 It appearing to the Board that the easement,proposed to be vacated, is under the 15 jurisdiction of Washington County and entirely within the corporate limits of the City of Tigard, 16 Oregon, as described in ORS 368.361(3); and 17 It appearing to the Board that the easement proposed to be vacated is no longer needed for 18 the use of the public; and 19 It appearing to the Board that the County Road Official did examine the area proposed to 20 be vacated and hereby submits to the Board the Vacation Report attached hereto, and by this 21 reference made a part hereof, in accordance with ORS 368.351(1); it is therefore 22 Page 1 -RESOLUTION AND ORDER ( ) WASHINGTON COUNTY COUNSEL 161 NW ADAMS AVENUE,SurrE 305,MS#24 HILLSBORO,OR 97124 PHONE(503)846-8747-FAX(503)846-8636 1 RESOLVED AND ORDERED that the easement,proposed to be vacated and more 2 particularly described in the attached Vacation Report, is hereby vacated as it is in the public 3 interest. This vacation shall become final upon the formal concurrence of the City of Tigard by 4 either resolution or order pursuant to ORS 368.361(3); and it is further 5 RESOLVED AND ORDERED that the County Surveyor of Washington County,Oregon, 6 be and hereby is authorized and directed to mark the vacated easement on the plats and records of 7 Washington County, Oregon; and it is further 8 RESOLVED AND ORDERED that the County Surveyor of Washington County, Oregon, 9 be and hereby is authorized and directed to have this order of vacation recorded in the records of 10 Washington County, Oregon, and cause copies of this order to be filed with the Director of 11 Assessment and Taxation and the County Surveyor's Office in accordance with ORS 368.356(3). 12 13 DATED this 7th day of May,2019. 14 BOARD OF COUNTY COMMISSIONERS 15 FOR WASHINGTON COUNTY, OREGON AYg NAY MINT ba * 16 HARRINGTON_,/ �1 CHAIR 17 SCHOUTEN TREECE likvarevt.o. 18 ROGERS RECORDING SEcn! Y 19 WILLEY 20 21 Approved as to form 22ej '��,'r-�-- CortIvey D. Duke-Driessen Assistant County Counsel Date: y/tut /t Page 2 -RESOLUTION AND ORDER ( ) WASHINGTON COUNTY COUNSEL 161 NW ADAMS AVENUE,SUITE 305,MS#24 HILISBORo,OR 97124 PHONE(503)846-8747-FAx(503)846-8636 AIS-3915 5. Business Meeting Meeting Date: 07/23/2019 Length (in minutes): 10 Minutes Agenda Title: Legislative Public Hearing: Consider Ordinance Amending TMC 7.48, Special Events Permit Prepared For: Shelby Rihala Submitted By: Kelly Burgoyne, Central Services Item Type: Ordinance Meeting Type: Council Public Hearing-Legislative Business Meeting- Main Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall Council repeal and replace Tigard Municipal Code Chapter 7.48 to create a code for special events permits? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends approving the ordinance. KEY FACTS AND INFORMATION SUMMARY Tigard Municipal Code (TMC) 7.48 is currently limited to public assemblies. The code generally defines a public assembly as a gathering of over 1,000 people for a period of more than 10 hours. Because this code's application is so limited, there is a gap in the City's ability to regulate other types of gatherings on City property or within City right-of-way. The result has been different permits issued by different City departments, depending on the type and location of the proposed event,and no clear criteria for approval of such events. This ordinance proposes to repeal the existing TMC 7.48 and replace it with a code that will apply to all special events occupying public right-of-way or taking place on City-owned property. To ensure consistency between departments and equal treatment of applicants, the City will develop one process for reviewing all special event applications. The new code also includes the ability of the City to impose conditions on applicants in order to protect the City's interests, such as requiring insurance or a refundable security deposit. The new code also includes an appeal process if an applicant is denied a permit. OTHER ALTERNATIVES Council could leave the existing code as-is or propose other amendments. COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS DATES OF PREVIOUS CONSIDERATION None. Attachments Ordinance Exhibit A CITY OF TIGARD, OREGON TIGARD CITY COUNCIL ORDINANCE NO. 19- AN ORDINANCE REPEALING AND REPLACING TIGARD MUNICIPAL CODE 7.48 RELAYED TO SPECIAL EVENTS PERMITS WHEREAS, Tigard Municipal Code (TMC) 7.48 currently only regulates public assemblies—defined as gatherings of over 1,000 people for a period of more than 10 hours—which leaves a significant gap in the City's ability to regulate other types of gatherings on City property or within the City right-of-way;and WHEREAS, the City's current practice is inconsistent between departments in terms of how special events are permitted and there are no clear criteria for approval of such an event;and WHEREAS,the City has assembled an inter-departmental group to develop a new process and code for handling special event applications;and WHEREAS, this ordinance proposes to repeal the existing TMC 7.48,limited to public assemblies, and instead replace it with a code that will apply to all special events occupying public right-of-way or City-owned property, as defined in the ordinance. NOW,THEREFORE,THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: Tigard Municipal Code Chapter 7.48 is hereby repealed in its entirety and replaced with the text attached as Exhibit A. SECTION 2: This ordinance shall be effective October 1, 2019. PASSED: By vote of all council members present after being read by number and title only,this day of ,2019. Carol A. Krager,City Recorder APPROVED: By Tigard City Council this day of ,2019. Jason B. Snider,Mayor Approved as to form: City Attorney Date ORDINANCE No. 19- Page 1 Exhibit A TIGARD MUNICIPAL CODE Chapter 7.48 USE OF CITY PROPERTY 7.48.020 Time, Place, and Manner AND PUBLIC RIGHT-OF-WAY FOR Limitations on Special Events. SPECIAL EVENTS. The city may restrict the date and duration of Sections: event proposals that are shown to conflict with other permitted events. 7.48.010 Permit Required; Scope. 7.48.020 Time, Place, and Manner 7.48.030 Permit Application. Limitations on Special Events. 7.48.030 Permit Application. A person who seeks to use public right-of-way 7.48.040 Standards for Approval. or city property for a special event must apply for 7.48.050 Conditions. a permit on the form provided by the city and 7.48.060 Appeal of the Permit Decision. include any applicable fees. The city-provided 7.48.070 Enforcement. form will require, at a minimum,the following: 7.48.010 Permit Required; Scope. A. The proposed date,time,place,and hours for the special event; A. No person may occupy public right-of- way or city-owned property for a special event B. The area of public right-of-way or city without a current, valid city permit for the event. property to be occupied for the applicant's use; As used in this chapter, a special event is an assembly or gathering of persons for entertainment, C. The location of any streets or recreation,the display or sale of goods or services, intersections where the applicant proposes to or other common purpose to be undertaken by a restrict access by pedestrians or vehicles and a person other than the city that may involve use or traffic control plan. The traffic control plan must closure of public right-of-way or city-owned address likely traffic impacts resulting from the property, control over vehicle and pedestrian proposed special event and demonstrate access to the special event location, use of sound compliance with the requirements of the amplifying devices, use of public personnel or Americans with Disabilities Act; resources for emergency response, or any combination of those elements. D. Provisions for emergency response services for the event; B. A special event permit is not required for events consisting solely of rentals of park E. The proposed type and location of structures or sport fields. facilities for on-site food preparation and consumption and for mobile food sales, if any; C. The issuance of a special event permit confers the right to control and regulate activities F. Provisions for waste disposal and for within the special event venue consistent with the toilet facilities; terms of the special event permit only. G. Whether there will be a fee, charge, or cost imposed for participation in the special event; 7-48-1 Exhibit A TIGARD MUNICIPAL CODE H. The names, addresses, and telephone The policy must also contain a provision that the numbers of the persons applying as organizers and city will be notified at least 10 days prior to any the primary contact for the special event on the day cancellation of such insurance. The permittee must of the event. maintain the insurance for the term of the permit issued. Failure to maintain the insurance results in 7.48.040 Standards for Approval. automatic revocation of the permit. The city may approve the issuance of a special B. If the applicant requests police or public events permit where compliance with the following works services for the special event, the permit standards is demonstrated or found to not be must include an agreement to reimburse for such applicable: services or to provide up-front payment. The agreement will be on a form approved by the city. A. The permit application provides adequate information about the event as required C. The city may require a refundable by TMC 7.48.030. security deposit to guarantee payment of the cost to the city to clean and restore the site if applicant fails B. The proposed special event will ensure to do so. access of emergency response services to the event. D. For street closures, the city may require C. The proposed special event use will not the event organizer to notify residents and create a significant adverse impact to the public businesses in the surrounding area as to where and health, safety, and welfare of the community. when the event is to occur.When notice is required by the city, the event organizer must inform D. The location is available for use and the residents and businesses in writing at least 14 days event will not conflict with another permitted prior to the date of event and provide the city with event. proof that notice has been issued. 7.48.050 Conditions. E. If alcohol will be sold, consumed, or possessed, the applicant must show compliance The city may attach any conditions to the with all applicable OLCC regulations and obtain issuance of the permit that are reasonably related to liquor liability insurance in an amount determined ensuring compliance with this chapter, other by the city. applicable city codes and ordinances, and protection of the public interest. F. As required by the city, applicant will agree to indemnify, defend, and hold harmless the A. When the city determines that the city, its elected officials, and all officers, proposed special event may subject the city to employees or agents against any and all damages, potential liability, the city may require the claims, demands, actions, causes of action, costs applicant to obtain appropriate liability insurance and expenses of whatsoever nature which they or and file a certificate of insurance with the city from any of them may sustain by reasons of the acts, an insurance company acceptable to the city. The conduct or operation of the permittee, the policy will name the city, its officers, agents, and permittee's agents, or employees in connection employees as additional insureds. The amount of with the special event or approved permit. the insurance policy will be determined by the city. 7-48-2 Exhibit A TIGARD MUNICIPAL CODE 7.48.060 Appeal of the Permit Decision. 7.48.070 Enforcement. A. An applicant may appeal a staff decision Violation of the terms or conditions of a denying a special event permit to the City Council. special event permit or operation of a special event The applicant may initiate the appeal process by without a valid permit is punishable by a fine of not filing a notice of appeal within five business days more than $500. of the date of the challenged decision. B. The notice of appeal must include at least the following: 1. The name, contact information, and signature of the applicant. 2. A statement explaining why staff erred in concluding the standards in TMC 7.48.050 have not been met and identifying any evidence relied upon to support the claim of error. 3. An appeal fee established by resolution of the City Council. C. Within seven business days after a notice of appeal is received, the staff will determine whether it contains the information necessary to process. If not, the appeal may be dismissed without review by the City Council. D. A hearing on an appeal of a special events permit will be scheduled within 30 days after the notice is filed or, if after 30 days, at the next scheduled City Council meeting. The appellant will be provided notice of the appeal hearing date at least 14 days before the scheduled hearing.No additional written or oral evidence may be presented at the hearing. The City Council will make its decision based on the record,including the notice of appeal filed by the applicant. At the conclusion of the hearing, the Council will affirm or reverse the decision under appeal, with or without conditions or changes. 7-48-3 AGENDA ITEM No. 5 Date: July 23, 2019 TESTIMONY SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify before City Council on: LEGISLATIVE PUBLIC HEARING ON AMENDING TIGARD MUNICIPAL CODE 7.48, SPECIAL EVENT PERMITS This is a City of Tigard public meeting,subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Due to Time Constraints City Council May Impose A Time Limit on Testimony AGENDA ITEM No. 5 Date: July 23, 2019 PLEASE PRINT This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Proponent—(Speaking In Favor) Opponent—(Speaking Against) Neutral Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name, .\dclress&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. AIS-3916 6. Business Meeting Meeting Date: 07/23/2019 Length (in minutes): 5 Minutes Agenda Title: Legislative Public Hearing: Consider an Ordinance Amending Tigard Municipal Code 10.16.085 Related to Blocking Streets Prepared For: Shelby Rihala,City Management Submitted By: Kelly Burgoyne, Central Services Item Type: Motion Requested Meeting Type: Council Business Meeting Ordinance -Main Public Hearing- Legislative Public Hearing: Yes Publication Date: Information ISSUE Shall Council amend Tigard Municipal Code 10.16.085 to clarify authority for blocking streets? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends adopting the ordinance. KEY FACTS AND INFORMATION SUMMARY As a result of the City's initiative to update and improve its process for handling special events permits,other related code provisions were also identified for amendments. Tigard Municipal Code (TMC) 10.16.085 currently prohibits blocking any street or hindering traffic without proper authority, but it does not define what constitutes "proper authority." This ordinance revises TMC 10.16.085 to remove the phrase "proper authority" and instead clarifies the section by specifying a street may not be blocked except in an emergency or when authorized by state law or city ordinance. This will eliminate any potential conflict with existing code by allowing streets to be blocked if pursuant to a permit issued under TMC 7.48, Special Events, or TMC 15.04,Work in the Right-of-Way, among other examples. It will also cover police community caretaking(ORS 133.033) or any emergency repairs in the right-of-way. OTHER ALTERNATIVES Council may leave the code as-is or offer additional amendments. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION None. Attachments Ordinance CITY OF TIGARD, OREGON TIGARD CITY COUNCIL ORDINANCE NO. 19- AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE 10.16.085 RELA I hD TO BLOCKING STREETS WHEREAS, Tigard Municipal Code (TMC) 10.16.085 currently prohibits blocking any street or hindering traffic without proper authority;and WHEREAS, additional clarification is needed as to what situations constitute "proper authority," including to allow for emergencies or other situations expressly authorized by state law or city ordinance. NOW,THEREFORE,THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: Tigard Municipal Code Chapter 10.16.085 is hereby amended as follows (additional language is underlined and deleted text is shown in-atliket-hreugh): 10.16.085 Blocking Street And Hindering Traffic Prohibited. No person may Shall, without proper authority,block any street or place anything in or upon any street which will hinder traffic and travel thereon, except in an emergency or as authorized by state law or city ordinance. SECTION 2: This ordinance shall be effective 30 days after its passage by the council, signature by the mayor,and posting by the city recorder. PASSED: By vote of all council members present after being read by number and tide only, this day of ,2019. Carol A. Krager,City Recorder APPROVED: By Tigard City Council this day of ,2019. Jason B. Snider,Mayor Approved as to form: City Attorney Date ORDINANCE No. 19- Page 1 AGENDA ITEM No. 6 Date: July 23, 2019 TESTIMONY SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify before City Council on: LEGISLATIVE PUBLIC HEARING ON AMENDING TIGARD MUNICIPAL CODE 10.16.085 RELATED TO BLOCKING STREETS This is a City of Tigard public meeting,subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Due to Time Constraints City Council May Impose A Time Limit on Testimony , AGENDA ITEM No. 6 Date: July 23, 2019 PLEASE PRINT This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses ofpersons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Proponent—(Speaking In Favor) Opponent—(Speaking Against) Neutral Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. AIS-3917 7. Business Meeting Meeting Date: 07/23/2019 Length (in minutes):5 Minutes Agenda Title: Legislative Public Hearing: Consider an Ordinance Amending Tigard Municipal Code 10.32 Related to Parade Permits Prepared For: Shelby Rihala, City Management Submitted By: Kelly Burgoyne,Central Services Item Type: Motion Requested Meeting Type: Council Business Meeting Ordinance -Main Public Hearing- Legislative Public Hearing: Yes Publication Date: Information ISSUE Shall Council amend Tigard Municipal Code 10.32 related to parade permits? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends adoption of the ordinance. KEY FACTS AND INFORMATION SUMMARY Tigard Municipal Code (TMC) 10.32 currently requires a parade permit from the police department for all parades or processions on City streets,with the exception of funeral processions and military processions. With the updating of TMC 7.48, creating special events permits for the use of City property or right--of-way, the need for a separate parade permit is eliminated. For consistency and efficiency, future parades will require a special events permit pursuant to TMC 7.48. Additionally,as most military parades are in conjunction with civilian-organized events which would require a permit, the exemption for military processions has been removed. Funeral processions will continue to be exempt from the permit requirement. OTHER ALTERNATIVES Council could leave the code as-is or adopt other amendments. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION None. Attachments Ordinance CITY OF TIGARD, OREGON TIGARD CITY COUNCIL ORDINANCE NO. 19- AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE 10.32 RELA LLD TO PARADE PERMITS WHEREAS,Tigard Municipal Code (TMC) 10.32.070 currently requires a permit from the chief of police for parades on city streets;and WHEREAS,with the Council-adopted revisions to TMC 7.48,creating special events permits for the use of city property or right-of-way, separate parade permits are no longer necessary and all such events will require a permit pursuant to TMC 7.48. NOW,THEREFORE,THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: Tigard Municipal Code Chapter 10.32.070 is hereby amended as follows (additional language is underlined and deleted text is shown in strikketlifeligh): 10.32.070 Permits Required for Parades No procession or parade, except a funeral procession, .-- : -- .- - -' - • -- - - --- - -; . - --... ; ; -- . .-. - , shall may occupy, march, or proceed along any street except in accordance with a permit issued pursuant to TMC 7.48. - : ;. • ••, •• _• __ = •• : ; : , .rcach of the pcacc, cau3c damage inhabitant3 of this city. .•. . SECTION 2: This ordinance shall be effective 30 days after its passage by the council, signature by the mayor,and posting by the city recorder. PASSED: By vote of all council members present after being read by number and title only, this day of ,2019. Carol A. Krager,City Recorder APPROVED: By Tigard City Council this day of ,2019. Jason B. Snider,Mayor Approved as to form: City Attorney Date ORDINANCE No. 19- Page 1 AGENDA ITEM No. 7 Date: July 23, 2019 TESTIMONY SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify before City Council on: LEGISLATIVE PUBLIC HEARING ON AMENDING TIGARD MUNICIPAL CODE 10.32 RELATED TO PARADE PERMITS This is a City of Tigard public meeting,subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Due to Time Constraints City Council May Impose A Time Limit on Testimony AGENDA ITEM No. 7 Date: July 23, 2019 PLEASE PRINT This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Proponent—(Speaking In Favor) Opponent—(Speaking Against) Neutral Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. AIS-3918 8. Business Meeting Meeting Date: 07/23/2019 Length (in minutes): 5 Minutes Agenda Title: Legislative Public Hearing:Consider an Ordinance Amending Tigard Municipal Code 10.36 Related to Riding on Certain Sidewalks and Racing on Public Ways Prepared For: Shelby Rihala, City Management Submitted By: Kelly Burgoyne, Central Services Item Type: Motion Requested Meeting Type: Council Business Meeting Ordinance -Main Public Hearing-Legislative Public Hearing: Yes Publication Date: Information ISSUE Shall Council approve the amendments to Tigard Municipal Code 10.36 regarding riding on certain sidewalks and permits for bicycle racing? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends adoption of the ordinance. KEY FACTS AND INFORMATION SUMMARY Two amendments are being proposed to Tigard Municipal Code (TMC) 10.36. These changes were identified as part of the overall code review related to updating the special events process for the City. The first change is to eliminate TMC 10.36.100. This section prohibits riding bicycles or other wheeled vehicles on any sidewalk adjacent and parallel to SW Main Street. This puts bicycle riders on the Tigard Street Heritage Trail in direct conflict with this provision because the trail is accessed from such a sidewalk on SW Main Street. Additionally,state statute currently penalizes unsafe operation of a bicycle on a sidewalk, so repealing this section does not lessen the City's ability to enforce against dangerous conduct. The second change is to eliminate the requirement for a bicycle racing permit from the police department and instead require a special events permit pursuant to TMC 7.48. This streamlines the City's application process and ensures consistency. OTHER ALTERNATIVES The Council could leave the code as-is or offer other amendments. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION None. Attachments Ordinance 4 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL ORDINANCE NO. 19- AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE 10.36 RELATED TO RIDING ON CERTAIN SIDEWALKS AND RACING ON PUBLIC WAYS WHEREAS, Tigard Municipal Code (TMC) 10.36.100 prohibits riding any wheeled vehide, excepting wheelchairs and electric personal assistive mobility devices, on any sidewalk adjacent and parallel to SW Main Street;and WHEREAS, access to the Tigard Street Heritage Trail in downtown requires bicycles to use the sidewalk on SW Main Street,in conflict with this city ordinance;and WHEREAS, state statute already penalizes unsafe operation of a bicycle on a sidewalk, thereby preserving the city's enforcement abilities against dangerous conduct in the absence of TMC 10.36.100;and WHEREAS,TMC 10.36.120 prohibits bicycle racing on public property without a permit from the city police department;and WHEREAS,with the Council-adopted revisions to TMC 7.48,creating special events permits for the use of city property or right-of-way, separate bicycle racing permits are no longer necessary and all such events will require a permit pursuant to TMC 7.48. NOW,THEREFORE,THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: Tigard Municipal Code Chapter 10.36.100 is hereby repealed as follows (additional language is underlined and deleted text is shown in strireugk): any wheeled vehicle, excepting whccichair3 and electric personal aa3i3tivc mobility devices, on any sidewalk adjacent and parallel to S.W. Main Street; and provided further, that any person riding any wheeled vchidc, excepting wheelchairs, on any sidewalk in the City shall SECTION 2: Tigard Municipal Code Chapter 10.36.120 is hereby amended as follows (additional language is underlined and deleted text is shown in*riket-hretgh): 10.36.120 Racing On Public Ways— Permit Required. No person may shall engage in, or cause others to be engaged in, any bicycle racing upon the streets or other public places in the City, except in accordance with a permit issued pursuant to TMC 7.48. under a permit from and under the supervision of the City police department. SECTION 3: This ordinance shall be effective 30 days after its passage by the council, signature by the mayor,and posting by the city recorder. ORDINANCE No. 19- Page 1 PASSED: By vote of all council members present after being read by number and title only,this day of ,2019. Carol A. Krager,City Recorder APPROVED: By Tigard City Council this day of ,2019. Jason B. Snider,Mayor Approved as to form: City Attorney Date ORDINANCE No. 19- Page 2 AGENDA ITEM No. 8 Date: July 23, 2019 TESTIMONY SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify before City Council on: LEGISLATIVE PUBLIC HEARING ON AMENDING TIGARD MUNICIPAL CODE 10.36 RELATED TO RIDING ON CERTAIN SIDEWALKS AND RACING ON PUBLIC WAYS This is a City of Tigard public meeting,subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Due to Time Constraints City Council May Impose A Time Limit on Testimony AGENDA ITEM No. 8 Date: July 23, 2019 PLEASE PRINT This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses ofpersons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Proponent—(Speaking In Favor) Opponent—(Speaking Against) Neutral Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. AIS-3921 9. Business Meeting Meeting Date: 07/23/2019 Length (in minutes): 25 Minutes Agenda Title: Consider Contract Award for Tigard Street Heritage Trail Construction Prepared For: Joseph Barrett Submitted By: Joseph Barrett, Public Works Item Type: Motion Requested Meeting Type: Local Contract Review Board Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Local Contract Review Board award a contract for the Tigard Street Heritage Trail construction project to Lee Contractors,LLC? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the Local Contract Review Board award a contract for the Tigard Street Heritage Trail construction project to Lee Contracting for$1,253,752 and direct the City Manager to take the steps necessary to execute the contract. KEY FACTS AND INFORMATION SUMMARY Project Details Tigard has entered into a lease for the use of the inactive railroad corridor from Tiedeman Avenue to Main Street. The city has designed a 3/4 mile, 12'wide multi-use pathway with amenities including fencing,lighting, landscape,and art features at the location. The project will also create a public open space adjacent to Main Street and the Tigard Chamber of Commerce building. This project is related to LQC 98009 which used porous paving material to create a temporary pathway in advance of the full project. The City was awarded Connect Oregon VI and Washington County MSTIP funding to assist with the development project. This project supports the vision statement in the city's Strategic Plan to be "The most walkable community in the Pacific Northwest..." Contract Details/Process The city issued an Invitation to Bid for project in late May and published notices in the Daily Journal of Commerce and in The Times. At closing, the city received a bid from a single contractor: •Lee Contractors - $1,253,752 •Engineer's Estimate-$1,127,384 A second contractor submitted their bid after the 2:00 pm deadline and, as required by Tigard's Public Contracting Rule 30.080,will not be considered and will remain unopened. Staff has reviewed the bid submitted by Lee Contractors and found it a responsible bid. Lee Contractors has no Oregon Contractor Construction Board violations that would preclude them from being awarded the bid and they are not on the Bureau of Labor and Industries ineligible list for Prevailing Wage Rate projects. As such, staff recommends an award for the city's Tigard Street Heritage Trail construction contract go to Lee Contractors in the amount of $1,253,752. Project Funding Sufficient appropriations for this work are not yet within the FY 2020 budget. The project was originally planned for FY 2019 but railroad permit coordination delays forced the start of the project into this fiscal year. Unfortunately,due to Oregon Budget Law details,appropriation carry-forwards were not possible for a number of the funding sources at budget adoption. These funds will need to be moved during the first quarter supplemental budget slated for September or October. Unfortunately, the project cannot handle such a delay and needs to break ground as soon as possible to meet grant considerations. The city has received two grants for the Outdoor Museum, a component of the overall trail concept,and conditions tied to at least one of the grants requires installation prior to December 31,2019. Work must begin on the trail construction as soon as possible to meet this date. The project requires additional funding. The current funding sources are: •Urban Renewal Fund; •Parks SDC Fund; •Connect Oregon VI Grant; and •Washington County MSTIP. Additional funding from the Urban Forestry Fund is also expected during the first quarter supplemental to assist with tree planting. The total amount of these funding sources,including projected carry-forwards and the Urban Forestry Fund contribution,is $1,107,000. In addition, staff would like to add a small amount of contingency to the project for unforeseen construction issues. In all, the project requires just over$230,000 in additional funds to complete the construction (including contingency that will only be spent if needed and approved by the project manager). Of these aforementioned funding sources,no additional funds are available from the Connect Oregon VI Grant or Washington County MSTIP,leaving the Urban Renewal Fund and Parks SDC Fund for addressing the shortfall. At the time of this agenda item summary draft, staff has not determined the path for funding this shortfall from these funds. One reason for this is the need to wait until preliminary FY 2019 numbers are in to determine what a more accurate beginning fund balance will be for each fund. Staff does have a number of options for the funding source and they are as follows: 1.Unanticipated Beginning Fund Balance - If either the Urban Renewal Fund or Parks SDC Fund have unappropriated beginning fund balance once FY 2019 is closed out, these resources could be applied to this project. 2.Reduction in funding for Universal Plaza for FY 2020-This project has appropriations from both the Urban Renewal and Parks SDC funds. This project's phasing could be slightly adjusted, freeing up some funds for the Heritage Trail project. 3.Reduction in funding for Park Land Acquisition for FY 2020 -This project has Parks SDC funds allocated to it for FY 2020. This project could be reduced in size,meaning acquisition of fewer planned parcels,and these appropriations could be applied to the Heritage Trail project. 4.Additional project(s) could be reduced in size for FY 2020 that have funding from these sources but were not found by staff to be as viable as the aforementioned. 5.Any combination of the above. The preferred option for staff is option #1 but numbers will not be available for a number of weeks. Staff is seeking Council approval to award this contract and direction to return with a first quarter supplemental request that fully funds the project. OTHER ALTERNATIVES The Local Contract Review Board may reject this contract award and direct staff to resolicit the project, rescope the project, or cancel the project. Any alternative to contract award will delay the project to the point the city will lose at lease one grant associated the Outdoor Museum project and will likely jeopardize a second. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS This project supports the vision statement in the city's Strategic Plan to be "The most walkable community in the Pacific Northwest..." DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first time the Local Contract Review Board has reviewed this potential contract award. Fiscal Impact Cost: $1,253,752 Budgeted (yes or no): Partial Where budgeted?: Parks Capital Fund Additional Fiscal Notes: This contract is roughly 80% funded with current or planned carryforward appropriations. Please see the body of the AIS for full details on the funding surrounding this project including alternatives to fully fund the work. Attachments No file(s)attached. AgendaQuick©2005-2019 Destiny Software Inc.,All Rights Reserved