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City Council Minutes - 05/14/2019 City of Tigard Tigard City Council and Town Center Development Agency Meeting Minutes GARD May 14, 2019 121 IR STUDY SESSION Council Present: Mayor Snider, Council President Goodhouse, Councilor Lueb, Councilor Newton and Councilor Anderson Staff Present: City Manager Wine,Assistant City Manager Nyland,City Attorney Rihala, Deputy City Recorder Burgoyne,Public Works Executive Manager Goodrich,Public Works Environmental Program Coordinator Wheatley,Redevelopment Project Manager Farrelly,Finance and Information Services Director LaFrance and Community Development Director Asher. A. TVF&R Chief Duyck thanked council and staff for being good partners, said his last day with TVR&R would be the end of June and that after an extensive search and interview process, the Tualatin Valley Fire and Rescue's Board of Directors selected Assistant Chief Weiss to replace him upon his retirement. Incoming Fire Chief Weiss thanked Fire Chief Duyck for his long and impressive service, said organizational changes were in the works and Tigard could expect the same or even higher service levels with the impending changes. B. Public Works Executive Manager Goodrich discussed the revisions to TMC Chapter 11.04 Solid Waste Management and Thomas Egleston,Washington County Solid Waste and Recycling Senior Program Coordinator gave a PowerPoint presentation that provided an overview of the new requirements of the Business Food Waste Cooperative Recycling Program and explained what kind of implementation support Tigard could expect. C. Mayor Snider convened the Town Center Development Agency and then closed the public meeting and went into executive session to discuss exempt public records under ORS 192.660(2)(f . D. Mayor Snider reconvened the public meeting and Redevelopment Project Manager Farrelly and the City's Development Advisor Mick O'Connell discussed the development assistance agreement for the 72nd Avenue and Dartmouth mixed-use project. Mr. Farrelly explained the agreement would provide development assistance to the redevelopment of the properties in order to make the envisioned project financially feasible. He said the Town Center Advisory Committee (ICAC) recommends the board support the development assistance request. TIGARD CITY COUNCIL and TOWN CENTER DEVELOPMENT AGENCY MEETING MINUTES - May 14, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 1 of 7 Mayor Snider reconvened the City Council. E. Council Liaison Reports: Councilor Anderson updated council on the Planning Commission meeting and said the City Attorney Rihala provided a good Land Use training to the Planning Commission. Councilor Lueb updated council on the boards and committee meetings she had attended and said they have had several candidates apply to fill board/committee vacancies. Councilor Newton said that she and Central Services Director Robinson interviewed several candidates for the vacancies currently on the Committee for Community Engagement (CCE), interviews went well and they had a good pool of candidates for the limited vacancies. She said the Tigard Youth Advisory Council (IYAC) appointed new members. Council President Goodhouse updated council on the board and committee meetings he had attended and provided a project update on the sewer work being done at Cook Park. Mayor Snider talked about key points discussed at the meetings he attended, said Tigard Transportation Advisory Committee would be meeting next month, and that the Complete Streets Policy would be coming to council soon. Administrative Items: City Manager Wine discussed current legislative items that are asking for support from Tigard. There was consensus from council to support these. 1. BUSINESS MEETING A. At 7:33 p.m. Mayor Snider called the meeting to order. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Councilor Lueb Councilor Anderson Mayor Snider Council President Goodhouse Councilor Newton C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—None. 2. CITIZEN COMMUNICATION (Two Minutes or Less,Please) TIGARD CITY COUNCIL and TOWN CENTER DEVELOPMENT AGENCY MEETING MINUTES -May 14, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov Page 2 of 7 A. Follow-up to Previous Citizen Communication—None. B. Police Update— Police Chief McAlpine updated council on police activity. She discussed current crime statistics, community concerns, department staffing information, operational effectiveness,budget, calls for service,response times and year to date code cases. She said the department currently has six vacancies for sworn officers. C. Tigard High School Envoy—John Freudenthal updated council on the speech and debate team, the comedy of errors play currently showing, and the tennis team. He said the baseball team had senior night and just wrapped up a fantastic season,he reminded people about the guitar concert on Friday in the auditorium and the upcoming international night, and said prom is Saturday, and the choir concert is on Wednesday. Councilor Anderson asked Mr. Freudenthal what he plans to do when he graduates. Mr. Freudenthal said he would be attending the University of Oregon. D. Tigard Area Chamber of Commerce—CEO Mollahan gave an update on Chamber activities. She said the Leadership Tigard group had their last class that day and they would be graduating next Tuesday evening. She said the class had chosen to do a fundraiser to raise funds for Chelsea's Closet as their class project and said she was proud of their fundraising efforts. She said chamber networking is every Thursday and the Farmers Market is now open, there is a new restaurant in downtown and gave a recap of the Chamber Gala that was held last week. She reminded council about the upcoming Art Walk happening May 21 through June 2, and listed some of the businesses that would be participating in that. D. Citizen Communication—Sign-up Sheet. Dennis Worzniak, 13493 SW 75'Place,Tigard, OR 97223,talked about a lack of code enforcement on an issue in his neighborhood and asked why the code enforcement department has not dealt with it. He explained that one house has had a negative impact on the neighborhood for several years and that he has submitted code compliance complaints to the City's Code Enforcement department. He said the city has sent letters to the homeowner that included deadlines to come into compliance, but the property owner has missed those deadlines approximately 54 times, and the city has done nothing about that. He read the form letter received from Code Enforcement. Council asked the Assistant City Manager to connect with Mr. Worzniak so that he could provide her with additional information. 3. CONSENT AGENDA: ('Tigard City Council) A. PROCLAIM EMS WEEK B. CONSIDER CONTRACT AWARD FOR FINANCIAL ADVISOR SERVICES TIGARD CITY COUNCIL and TOWN CENTER DEVELOPMENT AGENCY MEETING MINUTES -May 14, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 3 of 7 Councilor Anderson moved to approve the Consent Agenda as presented and Council President Goodhouse seconded the motion. Mayor Snider conducted a vote and the motion passed unanimously. Name Yes No Councilor Lueb Councilor Anderson Mayor Snider Council President Goodhouse Councilor Newton 4. AWARD PRIZE TO 2019 "IF I WERE MAYOR" STUDENT CONTEST WINNER Mayor Snider presented this item. "If I Were Mayor" Contest winner Stacia Nagengast was present to accept her award along with her mother Laura. Mayor Snider said Stacia is a fifth grader at Alberta Rider Elementary School and that her artwork was sent to Salem where she would represent Tigard in the Oregon Mayors Association statewide contest. 5. METRO BOND LOCAL IMPLEMENTATION STRATEGY UPDATE Associate Planner Warren presented this item. Komi Kalevor,Washington County Director of Housing Authority and Josh Crites,Washington County Assistant Director attended. Mr. Kalevor said that November of last year voters approved a Regional Housing Bond, and they expect Tigard to receive a portion of that from Washington County. He talked about who the bond will serve (low income, disabled individuals and the homeless),racial equity,local implementation strategy (LIS) and key features (autonomy, collaboration and coordination). He discussed guiding principles,plan for ongoing local community engagement, challenges in each community, strategy for advancing racial equity, the housing development plan and costs,balancing new development and acquisition,low-barrier screening criteria, and Phase II of the plan for ongoing community engagement. He said they would leverage dollars and resources maximizing use of non-competitive resources,use of private partnerships,like the one they have with Tigard, and talked about the next steps. Councilor Anderson asked if Washington County would do the screening and manage the units. Mr. Kalevor replied that may be the case in some situations,but the majority will be a public/private partnerships. Mayor Snider talked about a memo that was sent out by city staff that provided feedback and asked how many County Commissioners had seen it or are aware of their concerns, and if any of these comments are things,the County can act on. Mr. Kalevor said they are encouraging partnerships within the community and private partnerships. He replied that they are able to accommodate this as well and make sure it makes its way into the document. Mayor Snider asked about the revision TIGARD CITY COUNCIL and TOWN CENTER DEVELOPMENT AGENCY MEETING MINUTES — May 14, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tiga.td-or.gov I Page 4 of 7 language recommendation in comment three. Mr. Kalevor said they are doing this now in their outreach and that this is only the first draft. Mayor Snider asked about comment number four; Tigard's affordable housing targets. Mr. Kalevor said they would connect with staff on this. Mayor Snider asked about comment number five;Metro acquisition funds. Mr. Kalevor said Metro has not defined this yet and is still working on this. Mayor Snider asked that they make sure Tigard's comments make it into their final report and given to County Commissioners,because he would like to see these things addressed. Council agreed. Councilor Anderson asked how they plan to incorporate the ownership piece into the plan. Mr. Kalevor said they are looking at the possibility of a land trust and habitat as well as other possibilities. Mr. Warren discussed the project overview and how it was funded and said Tigard was designated as a rent-burdened city,which means 25% of residents pay more than 50% of their income to rent. He talked about past and ongoing housing efforts and the objective,project schedule, and said staff would be coming back to council in June and outlined how that would be broken out and tools needed to implement the plan. He discussed TIF, SDC exemptions for affordable housing, incentive zoning, evaluation criteria, cost to implement, feasibility, flexibility and impact. Councilor Newton said she appreciated the initial overview and asked staff if the appropriate time to get more details would be at the next meeting. Staff replied yes. 6. RECEIVE US CENSUS BRIEFING:THE ROAD TO 2020 City Manager Wine introduced this item, and Sarah Bushore,Partnership Specialist from the U.S. Department of Commerce U.S. Census Bureau presented the item and gave a PowerPoint presentation. Ms. Bushore discussed why a census is done,key issues, funding and census goal for 2020. She said with this census they are asking people to self-report either online,telephone or by sending in the paper copy. Ms. Bushore talked about the process for those who failed to meet the census deadline, and talked about what questions would be asked and said responses to census questions are private and confidential. She discussed the hard-to-count populations and said Tigard's key issues include seniors over 60 years old,people in physical isolation,mental health,people with limited or no access and ability to internet and people feeling they do not matter. Council President Goodhouse asked how they account for someone that could be counted more than once. Ms. Bushore replied that if someone responds to the census more than once,it would be flagged and sent to the problem department and looked at by an actual person. She said they only mail out census forms to physical addresses, so people who have P.O. Boxes would not be mailed a form and this could pose a problem. Councilor Lueb asked about the citizen question and what Oregon's answer to that will be. Ms. Bushore said that as a federal employee there is less trust,but community based organizations are asked to work with their community and reiterate that the census is confidential and information cannot be released. TIGARD CITY COUNCIL and TOWN CENTER DEVELOPMENT AGENCY MEETING MINUTES - May 14, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 7 Mayor Snider convened the Town Center Development Agency. 7. TCDA CONSIDERATION OF DEVELOPMENT ASSISTANCE AGREEMENT FOR 72ND AND DARTMOUTH MIXED USE Redevelopment Project Manager Farrelly presented this item. TCAC Chair Rogers said they are recommending approval of this agreement and its success would drive other developers to develop in the area. Director Goodhouse moved to approve TCDA Resolution No. 19-03. Director Newton seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution and Chair Snider conducted a vote. The motion passed unanimously. TCDA Resolution No. 19-03—A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR OF THE TOWN CENTER DEVELOPMENT AGENCY TO EXECUTE A DEVELOPMENT ASSISTANCE AGREEMENT WITH DARTMOUTH DEVELOPMENT PARTNERS, LLC FOR THE SW DARTMOUTH STREET AND SW 72ND AVENUE MIXED USE PROJECT Name Yes No Director Lueb Director Anderson Chair Snider Director Goodhouse Director Newton Mayor Snider reconvened the City Council meeting. 8. EXECUTIVE SESSION - Mayor Snider announced that the Tigard City Council would go into Executive Session under ORS 192.660 (2) (d) to discuss labor negotiations. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. The Tigard City Council will adjourn from Red Rock Creek Conference Room after the Executive Session. 9. NON AGENDA ITEMS —None. 10. ADJOURNMENT At 9:27 p.m. Council President Goodhouse moved for adjournment. Councilor Newton seconded the motion. Mayor Snider conducted a vote and the motion passed unanimously. TIGARD CITY COUNCIL and TOWN CENTER DEVELOPMENT AGENCY MEETING MINUTES — May 14, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 7 Name Yes No Councilor Lueb Councilor Anderson Mayor Snider Council President Goodhouse Councilor Newton Kelly Burgo y e, Deputy Reorder est: Jaso . Snider, Mayor Date TIGARD CITY COUNCIL and TOWN CENTER DEVELOPMENT AGENCY MEETING MINUTES - May 14, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 7 of 7