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04/11/2018 - Packet City of Tigard 41- Town Center Advisory Commission Agenda MEETING DATE/TIME: April 11, 2018 — 6:30 to 8:05 p.m. MEETING LOCATION: Red Rock Creek Con£ Room, 13125 SW Hall Blvd.,Tigard, OR 97223 1. CALL TO ORDER Kate 6:30 2. CONSIDER MINUTES Kate 6:35 3. PUBLIC COMMENT Kate 6:40 4. TIGARD LEVY BALLOT MEASURE Kenny Asher 6:45 5. SW CORRIDOR DOWNTOWN STATION STATUS Kenny Asher 7:00 6. EXECUTIVE SESSION TRAINING Shelby Rihala, City Atty. 7:30 7. EXECUTIVE SESSION* Sean 7:50 8. UR IMPROVEMENT COMMITTEE ASSIGNMENT Kate 8:00 Action Item 9. LIAISON DISCUSSION Kate 8:05 10. LIAISON REPORTS Kate 8:15 11. NON-AGENDA ITEMS All 8:25 12. ADJOURN BUSINESS MEETING Kate 8:30 *EXECUTIVE SESSION:The Tigard City Center Advisory Commission may go into Executive Session to discuss real property transaction negotiations under ORS 192.660(2) (e).All discussions are confidential and those present may disclose nothing from the Session.Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision.Executive Sessions are closed to the public. Upcoming meetings of note: Monday,April 23,6:30 p.m.,Budget Committee Meeting#1,Public Works Auditorium Monday,May 7, 6:30 p.m.,Budget Committee Meeting#2,Public Works Auditorium Wednesday,May 9,6:30 p.m., Regular TCAC Meeting,Red Rock Conference Room Monday,May 21,6:30 p.m.,Budget Committee Meeting#3,Public Works Auditorium Tuesday,May 29, 6:30 p.m.,Budget Committee Meeting#4 (if needed),Public Works Auditorium TOWN CENTER ADVISORY COMMISSION AGENDA—Apri111, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.dgard-or.gov I Page 1 oft CITY OF TIGARD TOWN CENTER ADVISORY COMMISSION Meeting Minutes April 11,2018 Members Present: Carine Arendes,Lucas Brook (Alternate), Scott Hancock, Kelsey Parpart, Gloria Pinzon Marin,Tom Murphy,Tim Myshak,Kate Rogers, Ryan Ruggiero, and Faez Soud. Members Absent: N/A. Staff Present: Community Development Director Kenny Asher, Redevelopment Project Manager Sean Farrelly, City Attorney Shelby Rihala,Administrative Specialist Joe Patton. Others Present: Council TCAC Liaison Councilor John Goodhouse. 1. CALL TO ORDER Chair Rogers called the meeting to order at 6:30 pm. The meeting was held in the Tigard Town Hall, at 13125 SW Hall Blvd.Joe recorded the roll call. 2. CONSIDER MINUTES Commissioners Arendes, Hancock,Parpart,Pinzon Marin,Myshak,Ruggiero,and Soud approved the March 14, 2018 TCAC Minutes with additions from Commissioner Arendes. Commissioners Brook,Murphy, and Rogers abstained. 3. PUBLIC COMMENT—None. 4. TIGARD LEVY BALLOT MEASURE Kenny shared some handouts and gave a presentation on the operating levy ballot measure including the background and proposed cuts if it fails. Kate stated that the Levy and Bond Advisory Task Force voted unanimous to recommend the operating levy be referred to voters and that a PAC formed in support of the levy. 5. SW CORRIDOR DOWNTOWN STATION STATUS Kenny gave a presentation on the SW Corridor including the timeline and the Initial Route Proposal (IRP). The selected route is not ideal but it minimizes residential impacts. Commissioners noted that the IRP excludes a stop in the Downtown URD but it avoids the property in the Triangle URD purchased recently for an affordable housing project. The IRP will convert into a Locally Preferred Alternative (LPA) with a Steering Committee recommendation coming this summer before ratification by the different jurisdictions. Mayor Cook is the Tigard representative on the Steering Committee. Council will receive a options to strengthen Tigard's affordable housing policies and to enable more affordable housing types. A Metro representative is slated to present at the May TCAC meeting. 6. EXECUTIVE SESSION TRAINING Shelby briefly discussed Executive Sessions as outlined in her memo and highlighted the importance of keeping Executive Session information confidential. Page 1 of 2 TOWN CENTER ADVISORY COMMISSION April 11, 2018 7. EXECUTIVE SESSION The regular meeting was recessed at 8:10 pm for an Executive Session to discuss real property transactions in accordance with ORS 192.660(2)(e). The Executive Session was closed and the regular meeting reconvened at 8:38 pm. 8. UR IMPROVEMENT COMMITTEE ASSIGNMENT Kate summarized the memo from Sean and asked if any Commissioners are willing to serve on the UR Improvement Grants Joint Committee. Tim volunteered to serve. 9. LIAISON DISCUSSION Liaisons will monitor the agendas for the various boards and committees and attend if topics related to downtown appear. The liaisons are: Budget—Kate,Kelsey;CCE—Gloria,Kelsey;Planning Commission—Lucas, Faez;PRAB —Ryan, Carine;TTAC—Tom. 10. LIAISON REPORTS A. The Bond and Levy Task Force is meeting on April 19 to discuss the Bond. 11. NON-AGENDA ITEMS The DEIS will have a 45 day comment period once released. The DEIS and IRP are important for TCAC to review as they have a major impact on both URDs. The May meeting will include a detailed SW Corridor IRP map and a discussion with a Metro representative to discuss the DEIS and IRP. The June meeting will include drafting the TCAC response to the DEIS. Downtown Oregon City won the 2018 Great American Main Street Award. Tom will coordinate with Kate and Gloria to draft a congratulatory letter. 12. ADJOURN BUSINESS MEETING The meeting adjourned at 8:55 pm. JoPpatton,TCAC Meeting Secretary ATTEST: Kate R o ers, Chair Page 2of2 4. FANNO CREEK TRAIL PROJECT Mike McCarthy distributed the Fanno Creek Trail Improvements maps and briefly discussed the plans. Commission members provided input on potential for trail materials to enhance safety and accessibility of the trail. 8. GOAL IMPLEMENTATION CALENDAR Sean distributed and reviewed the Goal Implementation calendar listing the goals and implementation dates. Commission members identified topics suitable for future briefings, such as connectivity and walkability, as well as eduit�:. 10. REVIEW ROTARY PLAZA 60% PLANS Sean briefly reviewed the 60% design drawings for the Plaza. The parking area surface was changed from concrete to asphalt due to potential stains from vehicle engine fluids. Staff were encouraged to find other ways to connect the parking space with the larger plaza space through design or materials choices. 12. LIAISON REPORTS A.Joe shared the March TTAC Minutes and operating levy handouts. Carine stated there is a meeting March 21 at the Library regarding the levy. B. Gloria noted the new TriMet proposed SW Corridor alignment was introduced at the March Steering Committee meeting and is available on Tigard's website. Carine remarked the SWC CAC March meeting was postponed so she does not have information about how the route was selected eft-4 to share. H -ƒty o igard $ _ @ _ ■ ■ _ ■ _ @ _ gM - � % N. - . 4 - ' . � ■ - a -WW - �` %. , - ■ . ` ' • e a 0 - � 40� ff - ,� ■ a � � � - % � � � ' � � • - • _ � � � - � � � % � � �_ It ' , . - » . ■ . , . . _& . T.F OWN e IA k. . % .. .j . � a , ¥ . - Presented ■ - department] Date Chart 3 Tigard residents are satisfied Tigard Residents Satisfied with Services Overall with the services they receive from the City. Ad 6° v Source: DHM Research, January 2017 TIGARD IS GROWING GROWTH = HIGHER Between 2008 and 2017, DEMAND FOR SERVICES Tigard's population went Examples: from 46,715 people to 51,253 Since 2012, Emergency people — an increase of 9.7 response times are up by percent. 20%, from 5. 18 minutes to 6.23 minutes. R The number of parks acres per staff has increased from 43 to 55 since 2008. 1 Consideration of local Option levy Referral Background / Past several proposed budgets have demonstrated that service levels are eroding. / City is unable to maintain current levels of service. Why? State law limits property tax rate increases. Tigard's property tax rate is $2.51 per $1,000 of the assessed value of a property. * Tigard is growing, increasing the demand for those same services. Continuing on this path makes service erosion more evident. / 2016-17 Budget Committee recommended exploring a local option levy. EFFICIENCIES OTHER SOLUTIONS • Total number of city • Drawn from emergency staff has gone up less reserves. than 1% (one position) • City Council has since 2008. determined that other • Sworn officers have sources (local fees, decreased from 74 to taxes, and rate 72 since 2008. increases) are not • Asked city employees sufficient to pay for the to contribute to health city's service needs. insurance costs . • Deferred needed repairs. NEXT TWO YEARS: PROPOSED BUDGET CUTS Change in Service Level 0.01 2 2019 2020 2021 2022 2023 2024 2025 2025 2027 2025 -5.01 10.090 15.090 -20.01 -25.090 -30.01 -35.01 Service Level-Current Trajectory -Service Level-Alternate Trajectory • Service levels projected to decrease over the next ten years (blue) • Cuts now aim to mitigate the long-term impacts (red) CUTS WOULD MEAN REDUCTIONS IN SERVICE POLICE SERVICES Police will prioritize emergency response, reducing: / Investigative specialists for crimes like elder abuse, drug and human trafficking, cyber-crime and identity theft; p / School Resource Officers, peer court, and youth o u t programs; ro rams; : - / Patrols in residential areas ; / Enforcement of speeding and traffic violations in school zones. CUTS WOULD MEAN REDUCTIONS IN SERVICE OTHER ANTICIPATED SERVICE IMPACTS / No continued funding for programs that support safe walking and biking to schools; BONITA / Reduction in library programs and hours; - r ' ' TIGARD CITY OF/ Reduced maintenance of parks, • � trails, and sports fields; / Reduction or elimination of recreationalae . . �- opportunities; / Elimination of the Community Emergency Response Team (CERT) program; / Reduction in economic development and support for small businesses Local Option Levy Referral Background / Levy and Bond Task Force Members are Tigard residents and stakeholders. Reviewed Tigard's financial situation, including forecasts, expenses, revenues, and tax structures. Considered options to correct the concerns about revenue and expenses, as well as the impact cuts or improvements could have upon the community. / In December 2017, the Task Force unanimously recommended Tigard seek a levy option. ' --�, / The Task Force stressed the need f for accountability & transparency. f Local Option Levy Referral Background / Council referred a local option levy to the ballot on Feb. 20, 2018. / On May 15, voters will consider an operating and capital levy to maintain and increase city services such as police, park maintenance, library programs, and sidewalks. / The levy rate would be $1. 18 per $1,000 of assessed value. Local Option Levy Referral Background / City Council directed, in the approved ballot title, that "accountability of funds will be provided through annual performance and efficiency audits and oversight committee." / The City has considered local fees, taxes, and rate increases to address the shortfall. / City Council has determined that these other sources are not sufficient to pay for the city's service needs. Local Option Levy Core Elements Levy Elements: Police Operations FUNDING: $1.4 million per year PRIORITIES / Reduce police emergency response times to under six minutes by o�tc adding six officers on patrol during peak times; / Increase neighborhood patrols for community policing and crime prevention. Local Option Levy Core Elements Levy Elements: Police Operations FUNDING: $1.4 million per year r Celebrating 37 years'. PRIORITIES / Retain school resource officer program, q .� peer court, and youth programs; / Maintain investigative specialists for ?, elder abuse, drug and human r pi - trafficking, cyber-crime, and identity theft; / Increase traffic enforcement by adding two officers to the Traffic Safety Unit. Local Option Levy Core Elements L Levy Elements: Parks Maintenance FUNDING: $300,000 per year PRIORITIES _ f r / Maintain parks, trails, f �--. I playgrounds, and natural areas; / Provide irrigation and , maintenance for sports fields; - ;" = --�•� .. 1 Address graffiti and vandalism. ►�- Local Option Levy Core Elements Levy Elements: Library FUNDING: $435,000 per year PRIORITIES ` / Maintain current program schedules and open hours at the library; / Increase the number of library programs and events for children and u seniors; / Expand the library collection. Local Option Levy Core Elements Levy Elements: Recreation Program FUNDING: $250,000per year PRIORITIES / Increase the number of recreation programs, activities, - and events like the egg hunt and concert in the park. ` " ~ Local Option Levy Core Elements Levy Elements: Sidewalks & Safe Routes : t FUNDING: $750,000 per year PRIORITIES / Construct new sidewalks and features for crosswalk visibility; - / Construct projects from the JL Safe Routes to School priorities list. - s ,- Local Option Levy Core Elements Levy Elements: Community Emergency Response Team (CERT) FUNDING: Up to $40,000 per yea r , PRIORITIES _ � __ - , ice; ► / Retain the CERT (Community Emergency Response Team) r tea. Program, which : Assists with responses to s � emergencies in Tigard; Improves community resiliency. Consideration of a Local Option Levy Referral Levy Elements: Community Services FUNDING: $700,000 per year PRIORITIES / Continues economic development, community development, internships and fellowships, facilities maintenance, public records support, and code compliance. / Continues the Social Service and Community Event Grant program. Consideration of a Local Option Levy Referral Levy Elements: 10-year Levy Rate Stability Fund FUNDING: $3.8M PRIORITIES / Continue economic development, community development, facilities maintenance, public records support, code compliance; / Ensure that the levy tax rate is unchanged for the next decade; / Service costs and the community grow over time, so the annual amount held in the fund starts higher and decreases over time; / Provide transparency for use of levy funds for dedicated purposes. C I T Y O F T I G A R D 1 f ' y K A. vc Comparative Property Tax Rates By General Government Assessment - Highest to Lowest Rank City: General Education Bonds Total w/levy w/o levy Portland 12.1349 7.3080 2.9331 22.3760 1 1 Be ave rto n 10.8073 6.2710 3.3128 20.3911 2 2 Hillsboro 10.0132 5.3336 3.0760 18.4228 3 3 Sherwood 9.7021 4.6464 4.6116 18.9601 4 4 Tigard w/levy $1.18 9.0271 6.386 2.8442 18.2573 5 Wilsonville 8.9988 5.7459 3.4157 18.1604 6 5 Forest Grove 8.8406 5.308 3.5213 17.6699 7 6 Lake Oswego 8.5644 6.2638 2.8571 17.6853 s 7 Tigard w/o levy 7.8471 6.386 2.8442 17.0773 s Cornelius 7.6996 5.4115 2.7847 15.8958 9 9 Tualatin 7.5607 6.4258 2.7165 16.7030 10 10 General Includes: City, County, Metro, Aquatic/Recreation Districts, Fire, Soil & Water District, and related LE C I T Y D F T I G A R D FIND OUT r � i. • CITY OF ' 1 Respect • Care Do the Right Thing G e t it Done M-- Southwest Corridor Project Tigard Team Update Town Center Advisory Commission I April 11, 2018 The purpose of the Southwest Corridor light rail project is to directly connect Tualatin, downtown Tigard, Southwest Portland, and the region's central city with light rail, high quality transit and appropriate community investments in a congested corridor to improve mobility and create the conditions that will allow communities in the corridor to achieve their land use vision . • SWC or Southwest Corridor: basically the Barbur LPA or Locally Preferred Alternative: The final Boulevard/Hwy 99 corridor between Portland and light rail route, recommended by the project Sherwood including those two cities, Tigard, Steering Committee, endorsed by participating Tualatin, King City, Durham, and portions of governments, and adopted by the Metro Council. unincorporated Washington County. • LUFO or Land Use Final Order: The statutory • DEIS or Draft Environmental Impact Statement: a authority granted by Metro, under Oregon federally required study that discloses the statute, to TriMet, to construct the project across impacts and benefits of possible route options for multiple local land use authorities. light rail in the corridor. • TOD or Transit Oriented Development: • FEIS or Final Environmental Impact Statement: a Development that typically follows the opening of study that will address the set of benefits, light rail, close to stations and characterized by a impacts and mitigations for those impacts for a mixture of uses in single buildings and lower than final alignment once selected. typical parking ratios. • IRP or Initial Route Proposal: An FTA-required, 0 CAC or Citizen Advisory Committee: A Metro- proposed light rail alignment, to be included in appointed committee of citizens from affected the DEIS for public comment and review. jurisdictions to review project information and make recommendations to the project Steering Committee on key decisions. • FTA or Federal Transit Administration: The federal agency responsible for reviewing, rating, funding and overseeing the design, development, construction and operation of light rail projects nationwide. Southwest Corridor light rail schedule 11127117 Draft final Public and Advanced agency review & Funding Preferred alternative selected Regional Construction funding vote Federal funding Opening Schedule is subject to change. agreement Mar ah 2018 i Initial Route POOM1YR "DN 6.crossings 7% �- PF Proposal ( IRP) u+ DOWNTOWN •` TIGARD i r f•� Z � r xusoxu i a i !n i • 5 � MULTNOMAH 4yp N 1l�LLJYEiE ° ■ KRUSE w� WAY 9oni� ��~TRANSIT �i CENTER fi ry — PWd mute Mntl mmtl N r...r ❑ElS aptlOn • S=.n o nh Proposed route Modification BRIDGEPORT warE VILLAGE comes DEIS option Station Station with park and ride -" DOWNTOWN i TUALATIN oowRTnMm TuxaTiN PERMITTING FRAMEWORK • • Tigard (local land use authority) Washington County Regional • TriMet • Metro (regional land use authority) • Oregon Legislature • Land Conservation and Development Commission deral • Federal Transit Administration Fe • National Environmental Protection Act LOCAL LAND USE POLICY FRAMEWORK "maintain , "focus Downtown as the employment r C-1 ty's primary transit r growth and high- center" density housing in the Triangle and Y Downtown" "ensure that Downtown is not dominated by park- - � and-ride activity;" `promote the efficient utilization of employment and industrial lands" *I 0* LAND USE DOWNYGAN Na s WAY BUSINESSBUSINESS IMPACTS s WAY 0 URBAN DESIGN _ Mo�Sed Foute on Modification 9RVILLAPGR '. DFISopticn in Station S EQUITY AND HOUSING ° Paaknd"tle TRAFFIC, TRANSPORTATION & INFRASTRUCTURE COMMUNITY ENGAGEMENT LAND USE Promising Direction ... / Provides improved circulation and access in Triangle / Minimizes park & ride impacts in Triangle / Minimizes industrial impacts south of downtown LAND USE Questions & Concerns... / How will the downtown station support the city's land use vision and the Metro 2040 Growth Concept? / Will the downtown station and other light rail improvements help "unlock" the employment potential of the industrial lands in this area or will a different land use vision be needed ? M E -�. r oolpl'r0C+rwr U U.1-2 A♦ y� - MUR-1 R-1 v' P.,o.r t LaLU n d MLLE s R^. 5 D :. Lake R-4'5R-1 PD y UE (PD) _ Oswego (P-D)— — ` + R-3.5 R-4.5 4-- af �, , z KRUSE WAY R=l- 1] - �} ` , in MEADOWS R. 4- �� • ooG' lT°4,'Iwo _ h 1 �z Portland WLU ' C9 1 �S �.� 1 ~� rM 1 Qy' � SLI T 5 7 a 000 am el41 uj LiCUT� y9�r 2•``FR Rp o � `� LU ` Tigard3 � - -NIF MeLposesT Lake�� r ` ■ Oswego= SW MCDbNALp ST , � r 0 1[RUSE W x ap MEADOWS Rt) C I T Y D F T I G A R D ....'rr1 n.111:. ■r IlL —:: '�MEM 1�■• �� -Axl.■-� _ ■ ° = �,�•_- ■ IBM 01 �- _ ._r ■ ■nom_ _ FI 0 III on 1 I■.. 1' ! r1 .■ Elm w u ui a ui r r - ■ i ~ i -•� nn■ON roe I Ilk� u -i•• ■� r °._: ;_ 11 � 11111 'r== �� _ j n ■ 11 Inl III - ■ ■ � •■• ��.•• •11■■ ■-yrs i6t 1 Hunziker Industrial fore: 1' frastructure& Employment +� Y Hunziker Industrial[pre lab acres industrial armed prppnrty 118-star Tramme14 C—Property - r Prnp—d Oelopnnt 225,0 square feet e.St'+001 BL ` Est mated$22 million inveslmertt Rail r :��pa.a. .� Fes• 5wilchln8 :k rgraF Nn'[wi i,..,ca.. ' + '-•} Yard t - •�n�.r� Wall Street IrdnildFucture Road 5 3,803,000 P-0-1.—p- Water Water 660,000 - .?,a� m Storm$ 767,825 °'� �'r '• -,r. Sewer$ 291,950 11 SCl TOTAL 55.5 ml on Nn FlultlxkNorlY Sltc Speslhc lnfnserunure incetl]n L; - _ nc.ra. BUSINESS IMPACTS Promising Direction ... / Potential for increased employment density through redevelopment of underutilized land (Employment Transit-Oriented Development district). 0I BUSINESS IMPACTS o • PCC 27---' 17 i SYLVANIA Questions )OWNTOWN an Concerns. .. TIGAR+ TI 1gard Triangle .. '•. 7 firms / Loss of firms / employees 217 Hunziker . - / Loss of industrial land KRUSE 29 firms WAY / Tax base reduction M / Jeopardizes Hunziker Core 0 Infrastructure Strategy ' BRIDGEPORT VILLAGE Q DOWNTOWN TUALATI N TRAN ITA E shorten S CC SS Promising Direction ... DOWNTGWN TIGARD r / No branching KRUSE / Downtown service as WAY Be nita Proposed route Modfflcatlon BRIDGEPORT VILLAGE *+*r■ GEIS option qp Statlon 5 { Statlon with park and ride DOWNTOWN TUALATIN TRANSIT ACCESS Questions & Concerns.. . ---- A -- R� � R / Downtown station location Bus routes? k Walking time? z Ease of transfers? r Tigard 3 _w URBAN DESIGN Promising Direction ... / Placemaking opportunities in the Triangle on new 70th Avenue and with introduction of new, prominent structures URBAN DESIGN Questions & Concerns... / Design treatment/budget for all structures (e.g. parking structures, retaining walls, bridges, O&M facilities, new transit center, support buildings) / Station area development near the downtown station / Transit "experience" for people considering downtown as a future residence or business location EQUITY AND HOUSING Promising Direction ... / Initial route proposal without station in downtown core would result in fewer residents physically displaced / SW Corridor Equitable Housing Strategy has recommendations to address market displacement of residents of "naturally occurring affordable housing" EQUITY AND HOUSING Questions & Concerns... / Initial route proposal would not create opportunity for developing protected affordable housing on TriMet owned remnant parcels in the downtown core / Station outside of downtown core could result in less transit oriented housing development where city wa nts it / Downtown's many transit dependent residents, could have less convenient service TRAFFIC, TRANSPORTATION & INFRASTRUCTURE crossingsshorten 1-5 e_ DO , O� k w KRUSE `� y00 t WAY , G �Y o Tigard BRIDGEPORT ` VILLAGE Q ` 5 DOWNTOWN TUALATI N TRAFFIC, TRANSPORTATION & INFRASTRUCTURE Promising Direction ... / Possible Station adjacent to 99W and 68th Parkway provides opportunity to connect with more riders / Opportunity to partner with TriMet to find location for new Tigard Public Works facility TRAFFIC, TRANSPORTATION & INFRASTRUCTURE Questions & Concerns... / Hwy 217 cross-over should include at least bike and pedestrian facilities / Downtown Tigard station needs to mitigate traffic and safety impacts on Hall Blvd. / Upper Boones Ferry Road crossing traffic impacts need mitigation and determine who pays COMMUNITY ENGAGEMENT Outreach Activity in Tigard l 2017 1 February - SW Corridor Kick-Off Event 1 Spring - Mailer to those along the alignment t7 - and mail-route 1 May - Business Outreach and Presentation Breakfast May-September - Tabling at local events y 2018 1 February - Underserved and minority t outreach at St. Anthony's COMMUNITY ENGAGEMENT o : Upcoming Timeline of Events: 217 g / March - Business Outreach and DOWNTOWN TIGARD . Presentation Breakfast (possible =o '••� 217. mitigations) / Spring - Mailer to those along the WAY WAY alignment and mail-route o / April - Underserved and minority outreach at St. Anthony's o / May 29*: Southwest Corridor Workshop BRIDGEPORT (D E I S) VILLAGE Q / June 6: Southwest Corridor Workshop 5 (DE IS) DOWNTOWN TUALATIN I T Y 0 F ƒ G A R D do A2 & • . gig y�� err � � . r .—. w, z � �. pf � | . !l - \ , _ � ■ `/� ��/ City of Tigard Memorandum To: Tigard Town Center Advisory Commission From: Shelby Rihala, City Attorney Re: Agenda Item 6: Executive Session Training Date: April 11, 2018 I. Executive sessions are closed meetings,but still public meetings. II. Executive sessions may only be held for limited permissible purposes. a. Real property transactions: i. Deliberate with persons designated by the governing body to negotiate real property transactions. This includes purchase and sale, as well as long-term leases. ii. Limited to discussions of negotiations regarding specific real property and may not include discussion of a public body's long-term space needs or general policies concerning lease sites. b. Exempt public records: i. Consideration of information or records that are exempt by law from public inspection. ii. Often paired with attorney-client privilege. III. No final decisions may be made in executive session. IV. Media is allowed in most executive sessions. a. Media may not report on the content as long as the chair so directs when convening the executive session. b. Media is under no obligation to keep confidential any independently acquired information or information not properly within the scope of the executive session. City of Tigard Memorandum To: Chair Rogers and the Town Center Advisory Commission From: Sean Farrelly, Redevelopment Project Manager Re: Agenda Item 8: UR Improvement Grants Joint Committee Assignment Date: April 5, 2018 Currently the Urban Renewal Improvement Grants program is overseen by the UR Improvement Grants Joint Committee. The committee is made up of two members of the Board of the Town Center Development Agency and two members of the Town Center Advisory Commission (plus one TCAC alternate). The committee makes recommendations to staff on grant applications. Currently there is one opening on the Joint Committee, due to the resignation of Commissioner Richard Shavey. Commissioner Carine Arendes, the alternate TCAC member has been attending meetings. She is willing to continue serving, but wanted to offer the opportunity to other members. The committee meets on an as needed basis,when as applications come in. The meeting usually (but not always) occur on Tuesdays from 5:00 PM to 6:00 PM. Current members: John Goodhouse—TCDA Board Tom Anderson—TCAC Board Kate Rogers- TCAC Carine Arendes —TCAC (alternate) Agenda Item 9 Tigard Boards and Committees (relevant to TCAC� BUDGET COMMITTEE Meetings: Approximately six meetings throughout the year,with the majority of those in late April/May. The Committee schedules meetings for 3-4 consecutive Monday evenings to review and hear discussion on the proposed budget for the next fiscal year. Purpose: The Budget Committee reviews the proposed budget from the City Manager with citizen committee members. Staff Liaison: Toby LaFrance, Finance Director 1 503-718-2406 1 tob T a,tigard-or.gov Liz Lutz, Confidential Exec. Assistant 1 503-718-24871 lizbeth e,tigard-or.gov COMMITTEE FOR CITIZEN ENGAGMENT Meetings: 3rd Wednesday of every Quarter at 7 p.m. in the Public Works Building. Members: Resolution No. 11-02 creates NIC and adopts new bylaws, superseding Res. No. 07-61. Membership comprised of one representative from each of the city's 14 neighborhood areas. Purpose: Reviews the form and process of two-way communication between the city and its residents through the Neighborhood Network Program. Staff Liaison: Rudy Owens, Communications Strategist 1 503-718-2758 1 Rudy@tigard-or.gov PARK & RECREATION ADVISORY BOARD Purpose: To advise and advocate for park and recreation opportunities for a growing Tigard. Meetings: 2nd Monday, 7:00 p.m., Public Works Auditorium Terms: Seven persons, appointed by the City Council,not more than two of whom may be non-residents of the city. Staff Liaison: Steve Martin, Parks &Facilities Manager 1 503-718-2583 1 steve9tiggrd-or.gov PLANNING COMMISSION Purpose: Assist the City Council to develop,maintain,update and implement the city's Comprehensive Plan, to formulate the Capital Improvements Program, and to review and take action on development projects and development code provisions. Meetings: 1 st and 3rd Monday, 7:00 p.m.,Tigard City Hall Terms: Nine members, not more than two of whom may be nonresidents of the city, to be appointed by the Council to serve a term of four years. TMC 2.08.020 Staff: Tom McGuire,Assistant Community Development Director Agenda Item 9 TIGARD TRANSPORTATION ADVISORY COMMITTEE Purpose: Provides a venue for citizen involvement opportunities in transportation matters and increased community awareness of transportation issues that affect the City of Tigard. Meetings: First Wednesday, 6:30 p.m.,Library 2nd Floor Conference Room Staff Liaisons: (vacant) Sr.Transportation Planner Mike McCarthy, Sr. Project Engineer 1 503.718.2462 1 MikeMgTigard-or.gov BIKE & PEDESTRIAN SUBCOMMITTEE (ofTrAC) Purpose: Identifying and prioritizing projects to address gaps and key connections in the city's pedestrian and bicycle transportation system. Providing input on project design and planning issues related to walking and cycling. Helping city staff understand the needs of walkers and cyclists who travel in and around Tigard. Meetings: Typically meets 3'Thursday from 5 to 6:30 p.m. in the Red Rock Creek Conference Room at City Hall. As some meetings get cancelled,it is best to call 503-718-2462 or e-mail mikerngtigard-or.gov before attending. Staff Liaison: Mike McCarthy, Sr. Project Engineer 1 503.718.2462 1 MikeM°,Tigard-or.gov