12/08/1983 - Packet a
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LIBRARY BOARD - SPACE NEEDS III REVIEW COMMITTEE
AGENDA
December 8, 1983 - 7:00 P.M.
TWALITY JR. HIGH SCHOOL
14650 S.W. 97th Street
Tigard, Oregon 97223
1. Call To Order
2. Roll Call
3. Space Needs III, Review Committee discussion:
a. Extract of City Council Minutes, November 21, 1983
- Chairman
4. Public Commments
5. Process and Timetable:
a. Memorandum, Chairman
6. Priorities and Criteria, Committee Discussion:
a. Staff Comments
b. Work Sheets and Application Forms
7. Committee Discussion:
a. Space Needs I
b. Space Needs II
8. Adjournment
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11
EXTRACT FROM CITY COUNCIL MEETING MINUTES NOVEMBER 21, 1983.
SPACE NEEDS III DISCUSSION
Walt Munhall, President of Library Board requested Council make good on a promise
approx. one year ago, since the measure failed, to grant permission to do research,
to not only look just for library sites but a total facility of some kind for city
needs. He requested they be allowed to go out and report back as Council may desire.
He also urged interested citizens to do similar research and report back their
findings to Council. He continued by requesting that if possible Council come to an
unanimous decision on a future site.
Councilor Scott inquired if a.citizens advisory group was wanted. President Munhall
stated he understood they were not wanted in the 2nd citizens advisory group-
Discussion-followed between Council, Library Board members and other members in
the audience regarding .compostion of 2nd citizens advisory committee and
responsibility to be designated to this group.
During this discussion Mayor Bishop left meeting at 8:22 and returned at 8:25 P.M.
Past efforts of: the Library. Board and Citizens Committee regarding their research for
a site and recommendation were reviewed.
Bob Wyffels, 13805�S.W. 103rd noted the G.T.E. building was for sale and described
property and building. He recommended this would be adequate for city hall and police
and to have new construction, for the library on the current police department site.
City Administrator responded with costs for purchasing and or renting facilities.
Tony Maksym recommended the Council welcome the Library Boards suggestion to go out
on their own and bring back a recommendation.
Gerry Edwards from audience suggested the Library Board take the .lead and anyone
interested can attend their meetings with schedules to be well advertised in advance.
Councilor Cook suggested .Library Board come back with several recommendations and
then Council can make a decision.
Mayor Bishop read a letter from Councilor Brian suggesting a review committee be
formedandreport back to Council Jan. JO, 1984; that the Council committ to an
administration training program such as Lyle Sumek prepares and try to pull the Council
together. He further suggested that 5 members beonthe committee to review.
Discussion by Library Board members and Council regarding the review Committee.
Motion by Councilor Cook, seconded by Mayor Bishop the Committee be formed with the
Library Board acting as a review committee and all citizens and other boards be in-
volved as they see fit and that the Council and Administrative staff will be available
for information purposes only. The review Committee shall review all information
to datg_.asconsider as be to consider new information. The Space Needs Review Committ
y ._
sh 1 consider: rental, library bond and rental, build-to-suit lease-purchasei;_and
Civic Center bond options. Recommendations shall address both short-term and long.-
term -factors. The recommendation should be brought before Council no later than
January JO, 1984.
' Page 2
00 Extvact from City Council Meeting Minutes 11/21/83
Discussion followed whether the matter should be approved by unanimous vote of all
-Council members. Concensus .was the issue would go to the voters and that the. Council
tonight cannot speak for Council members not present.
Motion as stated approved by unanimous vote of Council present.
City Rec der
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T I G Av �R. dD
PUBLICPhone 639-9511
12568 SW Main•Tigard, Or. 97223 MEMORANDUM November 18, 1981
TO: Civic Center Development Committee
FROM: Tigard Library Board
SUBJECT: Library Building Criteria
After careful consideration and discussion, and following consultation with representatives
of other library districts, the Tigard Library Board respectfully submits the following
criteria for a new library for the City of Tigard:
1. Siting
a. The library should be located in order to reflect that most library activities
and pursuits are literary, cultural, and esthetic and the environment should
foster and encourage these pursuits.
b. The building must be efficient and flexible, to meet changes in needs and
technology.
C. The site should be within an area commonly traversed by patrons and away from
noisy locations such as a fire station.
2. Size and configuration
a. The library should have at least 12,000 square feet of usable area, preferably
on one floor.
b. The space should be essentially rectangular and approach a square in proportions.
C. Provision should be made for future expansion to a minimum of 20,000 square feet.
3. Access
a. Adequate and safe foot passage should be provided.
b. Public transportation should be readily available.
C. Easy auto entry and exit should be provided along with adequate parking.
d. Handicapped persons should be adequately provided for.
4. Liveability
a. Adequate heating, air conditioning, and ventilation should be provided.
b. All areas should be properly illuminated for their intended uses with some
provision for natural light.
C. Sanitary, maintenance, rest, and conference space should be separate and adequate.
d. Alternate energy systems should be incorporated.
5. Esthetics
a. The exterior of the building should be esthetic---lly pleasing.
b. The library should look like a "library".
C. Landscaping should be attractive and relatively care free.
d. Interior decoration and furnishings should be tastefully chosen and arranged.
6. Security
a. Adequate fire and access alarms should be provided.
b. Emergency access and exit should be considered.
C. Passage to employees parking should be exposed and illuminated.
d. The book drop should be incorporated in the building so that returns will go
into the building.
e. Patrons and staff should be visible when approaching and entering or leaving
the building.
POLICE FACILITIES LOCATION FACTORS
I. CONSIDERATIONS
A. MAXIMUM ACCESSIBILITY TO AREA BEING SERVED
1. Public convenience
2. Central location to area served
3. Central to other municipal facilities, courts, meeting facilities, etc!
4. Adequate ground space for expansion, and off-street parking for
future needs.
5. Designed for future needs.
(Police Administration, O.W. Wilson, 2nd edition; and Police Administration,
Wilson/McClaren, 3rd edition)
B. POLICE DEPARTMENT'S PHYSICAL LOCATION SHOULD BE AS CLOSE AS POSSIBLE
TO THE CENTER OF OPERATIONS.
1. The work center of police activities, as determined by research,
is the desirable spot for headquarters.
(Municipal Police Administration, 5th edition)
C. LOCATION SUMMARY:
(Bureau of Operations and Research/International Association of Chiefs of Police)
The site should be located somewhere near the geographical center of .the
city or in an area favoring the apparent growth direciton of the city.
Some cities are growing rapidly in a given direction and on a long-range
projection, this should be considered.
Several factors should be taken into consideration when selecting the
site including location, available land area, configuration, and relation-
ship of the site to major arteries and main highways that extend through-
out the area.
Primary consideraiton should be given to the selection of a site that
will provide maximum accessibility to the community being served. The
facility should be as close to the centers of business, industries, schools,
welfare agencies, and the courts as circumstances permit and in an area
which can be served by public transportation. Not only will this
facilitate the use of such resources, but problems in staffing are
simplified when there are not tiring and complicated daily trips to and
from the facility.
i
Residents can best be served by the central location of all criminal
justice components and activities in a centralized design concept.
A location in the "activity center" of the community is a definite
asset to the police department concerned with developing strong
citizen support.
21.
POLICE DEPARTMENT SQUARE FEET
`Police Officer 100
*Administrative Secretary 150
*Community Service Officer 150
'Clerk/Dispatcher (4) 400 _
Chief's Office 200
' Lieutenant's Office 200
Conference/Prisoner Lineup/Multi-Purpose 600
Crime Analysis 420
Detective's Office 300
Division Commander's Office 375
Equipment Storage 200
S.I. Room 400 9
Squad Room Male 650
Female 300
Shower Room Male 160
Female 80
Physical Fitness Room 500
Briefing Room 240
Patrol Division Commander's Office 200
Records Room 500
Supervisor's Office 150
Communications Center 300
Police Library 200
Report Writing Room 225 0
Records (Microfilm) 350
Supplies 430
Evidence/Property 430
Armory 200
Firearms Range - 1,440 Recommended not on premiE
Equipment Room 250
Holding Cells 480
Prisoner.Booking Room 180
Interview Rooms 300
Prisoner Dock 575 Exterior space
Reception Area 380
*Conference Room 400
Circulation/Mechanical/Janitorial/Restrooms 1,241
TOTAL: 13,656
GRAND TOTAL: 48,166
`Added to department's estimate of need
OChanged from department's estimate
21 .
CITY HALL (Cont. )
Non-Departmental Square Feet
Cashier 150
Information Specialist 125
Computer Programmer 80
Data Entry Operator (2) = 150
*Conference 300
*Copy Center 200 0
Reception 250
Mail Room 200
Planning, Building, Public Works
Planning Director 250
Assistant Planner 150
Clerk II ( .5) 100
Code Enforcement Officer 100
Building Official 150
Chief Plans Examiner 150
Building Inspector (2) 200
Clerk II 100
Code Enforcement Officer 100
Public Works Director 150
Clerk II 100
Clerk II 100
Engineering Superintendent 150
Engineering Tech. I (3) 300
Engineering Tech. II (3) 300
Engineering Tech. III (1) 100
Conference Room 225
*Conference Room II 150
*Conference Alcoves (2) 100
*Vault 150
Drafting Area 300
Storage 600
*Paper Storage 100
*Reception 300
Urban Renewal Agency
*Staff (3) 450
*Secretary 150
Circulation/Mechanical/Janitorial/Restrooms 1,340
TOTAL: 14,745
GRAND TOTAL: 47,296
*Added to Department's estimate of need
0-Changed from Department's estimate
e
20.
LIBRARY SQUARE FEET
Reference 1,150
Quiet Area 500
Adult Reading/Stacks 6,000
Audio-Visual/Periodicals 1,000
Young Adult 1,000
Children's Library 2,000
Entry & Exhibit 500
Service Desk 800
Work Room 1,400
Librarians' Offices/Small Conference Room 475
Staff Room 170
Rest Rooms 500 0
Janitor's Space 200
Meeting Rooms (2) 500 1,500
City Archives 200
Dead Storage/Utility Room 1,000 l�
TOTAL: 18,895 +
CITY HALL
Executive
City Administrator 300
Administrative Secretary 200
Administrative Aide/Assistant (2) 250
Council Chamber 2,500
*Jury Room -2-5-G—
*Judge's Chambers -2.9 .
*Court Administration 2019---
*Attorney no-,
*Secretary/Reception 200
Finance
Finance Director 250
Administrative Secretary 200
Accountant Sr. 200
Accountant 1 150
Billing Typist (2) 200
City Recorder 1253
Administrative Secretary 125
Clerk II 80
Clerk II 80
Clerk II (Bldg. ) 80
Billing Typist 80
Vault 80
*Conference Room -2- �_
Computer 300
*Reception
*Added to Department's estimate of need
0-Changed from Department's estimate