City Council Minutes - 02/20/1984 �r l � - Ll
CITY OF TIGARD
CITY COUNCIL MINUTES
FEBRUARY 20, 1984
City Hall
The meeting was called to order by President Ken Scheckla at 7:32 p.m. Roll
Call: John Cook, Ken Scheckla, Ima Scott, Wilbur Bishop (7:34), Tom Brian.
An Executive Session was immediately called. Council reconvened at 8:12 p.m.
Staff: R. Jean, J. Widner, I. Ertell, B. White, K. Hawes
Guests: L. Allen, B. Wyffels, P. Ober, W. Munhall, R. Appleman, R. Bendixsen,
J. Miller, G. Ball.
Press: J. Mitchell, Oregonian and C. Weslund, Tigard Times
1. City Hall Lease Extension: Ken Scheckla moved to authorize the City
Administrator to sign a lease agreement with Jerry Crow for City Hall
facilities. Ima Scott seconded. Vote: 5/0 passed.
2. Library Lease Extension: John Cook moved to authorize the City
Administrator to sign a lease agreement with Otto Sorg Estate for the rental
of the Library building, subject to City Attorney approval. Ima Scott
seconded. Vote: 5/0 passed.
3. Space Needs III Report: W. Munhall urged Council to continue the momentum.
Mayor Bishop wanted to know what the cost difference was between Sturgis and
Air King. The Air King site would require the installation of an elevator.
Ralph Appleman reviewed the schematic of the Sturgis site. It would allow
mid-range space needs: 10,400 sq. ft.-police; 12,750 sq. ft.-library; 11,400
sq. ft.-City Hall. The facility will provide 87 public parking spaces and 64 '
spaces for staff. He also explained how the facility could be expanded in the
future. The design has flexibility with the heating and venting system and its
doesn't have bearing walls.
R. Jean reminded Council that we have not yet selected a project architect.
Mr. Appleman was asked to produce a conceptual picture of what the building
would look like. What other ways to save money--down design will not save
that much. Mr. Appleman stated that materials could be an area of savings,
however, it has been his experience that replacement costs sometimes eat up
any initial savings. Mr. Appleman also stated that he would like to get the
bid for the project when the time comes.
Tom Brian stated that he did not want to ask the voters for more money than
was requested in November. He recommended no more than $2.2 million be on the
measure. The land cost of between $550,000 and $600,000 would be subtracted
leaving a balance to construct a new building to house police, library and
City Hall.
A discussion followed regarding the merits of bids from architects etc. ,
ending with the suggestion that the request for proposal be on a fixed fee
with incentive for savings basis.
Tom Brian moved to adopt the resolution in the packet with the following
changes: First page-Resolution 84-12, fill-in election date of March 27,
1984, Pacific Standard Time, amount to be $2,200,000 and replace in the
question "a city" with "land and". Second page-$2,200,000 to be filled-in in
both yes and no sections; Section 3 & 4. March 27, 1984; passed 20th day of
February, 1984. Exhibit "A" and "B" same changes where appropriate. The
title to include the word Land after City. Ima Scott seconded.
Discussion followed regarding what was included in the bond measure. The bond
measure will pay for the purchase of land and the construction of a building.
Furnishings will be paid from other sources i.e. , sale of old City Hall and
Pinebrook lots, interest earnings from bond proceeds.
The vote: 5/0 passed.
Discussion followed regarding the cost per $1,000 to taxpayers. This
information was provided in a table form. The average will be .11¢ over 25
years. Wilbur stated that he will support this measure, although he feels the
City could be getting a better buy and this is not the least expensive way to
go.
Tom Brian stated that by capping the bond at $2.2 million and with a design
for efficiency the City will be getting a good value for its money.
John Cook stated that anytime you build to suit you are going to come out
ahead. He also told the library board how much he appreciated their hard work
in this endeavor. He also thanked Ken Scheckla and Tom Brian for carrying
through with the negotiations with Mr. Sturgis.
Walt Munhall stated that the City has never built a structure and this is the
beginning.
R. Jean stated there were two related items to take care of before adjournment.
Ken Scheckla moved to authorize the Mayor to sign the earnest money agreement
with Mr. Sturgis. John Cook seconded. Vote: 5/0 passed.
John Cook moved to authorize Tom Brian and Ken Scheckla to select an
independent appraiser to appraise the Sturgis site. Ima Scott seconded.
Vote: 5/0 passed.
Ralph Appleman recommended that a soils test be done.
The meeting was adjourned at 9:20 p.m.
ting City Recorder - City of Tigard
ATTEST:
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Mayor - City of Tigard
(JW/0202F)