11/18/2002 - Minutes Library Steering Committee
Meeting Notes
November 18, 2002
Members Present: Margaret Barnes, Greg Berry, Gus Duenas, Jim Hendryx, Craig
Prosser, and John Roy.
Members Absent: Bill Monahan
Review of meeting notes and follow-up: Greg distributed a map showing the
contaminated area; part is in the buildable area. Need the site plan before determining
the ramifications of the contaminated area on the project.
Once a site plan that includes a grading plan is received, Greg will then be able to
determine what requirements, permits, etc. will be necessary.
SRG has received a copy of the map showing the contaminated area.
Greg stated that initial testing shows that the contaminant is in the first two feet of soil.
It is most likely that the contaminated soil will be removed during grading.
Greg noted that permits maybe needed for disposing of the contaminated soil. The
permits will be dependent upon the concentration and volume of contaminated soil.
The next steps are to do additional testing to finalize the area of contamination. Hahn &
Associates will be doing the testing. Greg stated that Hahn & Associates should be
providing a proposal in the next two to three weeks. Hahn & Associates will be making
recommendations on the best way to proceed. Greg noted that any additional testing
would be coordinated through the City Attorney's office as this is part of the
environmental assessment.
Greg will give an update on Hahn & Associates schedule, testing and
recommendations at the November 25 meeting.
The group wants the contaminated area information conveyed to SRG even though it is
highly unlikely that it will effect the placement of the building.
Gus provided a map showing the alignment of Wall Street. The map shows a proposed
easement to Mr. Fields in the event that Wall Street does not go through. Gus stated
that the library's portion of the road does impact the wetland area. The full portion of
the road is not being shown on the land use application as the library construction
project only includes the temporary access driveway. If/when the final access driveway
is built, DeHaas will be responsible for applying for wetland permits.
To Do List Review: Craig stated that Gus and Charlie had provided him with a
completed cash flow. This item can be shown as done.
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Tree Moving: John stated that Matt Stine had sent a memo to Bill, a couple of weeks
ago, regarding the use of tree mitigation funds for moving the trees off of the library site.
Neither John nor Matt has received a response yet. The group discussed the rules
governing when a developer must pay for removing trees or replant. Margaret noted
that the trees marked for moving are below the caliber size for tree mitigation. Jim
stated that he wanted to review the tree mitigation codes before any decisions are
made. Jim will report his findings to the group on November 25.
Houses' Future: This item was held over until November 25, since Bill was not at the
meeting. Bill will be updating the group on whether or not Ed or Liz wants the houses.
John stated that the minimum cost of moving one house is $28,000.
John stated that he had asked Howard to estimate the cost of City staff deconstructing
the two houses. Howard had estimated that it would cost $70,000 to deconstruct both
houses. These estimates are based on the actual cost of deconstructing the houses on
Burnham.
Besides deconstructing the houses, the wells on the property will also have to be
abandoned. There are three wells on the property. The issues of whether to contract
out or have City staff abandon the wells and the effect the options would have on the
Aquifer Storage program were discussed. Gus will talk to Dennis Koellermeier
regarding the abandoning of wells and the Aquifer Storage program.
Schematic Design, Elevation, and Building Placement: Gus stated that SRG would be
presenting this information to the New Library Resource Team tonight, November 18.
Also, SRG will be presenting the same information to Council on November 19. Gus
noted that SRG did not leave copies of this information with him, so he didn't have
anything to distribute.
Margaret will provide copies at the November 25 meeting.
Ownership of Property: The City took ownership of the property as of November 15,
2002. The group discussed the issue of liability and insurance. Gus will talk to
Loreen about the property purchase, insurance, and liability.
Coordination/Update of Park Planning: John stated that he had spoken to Dan briefly
about the park plan. Council has awarded the park planning bid to Murasi &
Associates. The preliminary site design for the library park area will be completed by
February. John will ask Dan about public meeting schedules.
The group determined that Murasi & Associates would eventually need to be told about
the contaminated areas.
Weekly Proiect Meetinq Update: Gus stated that the Project Team would be meeting
this week.
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Gus will ask Charlie to add the entire Steering Committee as recipients of Project
Team meeting notes.
Gus noted that the City still does not have a signed contract with Hoffman Construction.
Currently, the City is not paying Hoffman.
Public Information: Margaret stated that the next public meeting is scheduled for
December 11t . At this meeting, the schematic design will be presented to the public.
The Art contest is up and running. This is only a PR piece and contest winners designs
will not have an effect on the actual library design.
Since there is no money budgeted for art in the new library, staff has been investigating
funding possibilities for art in library. Margaret noted that some kind of fundraising
activities would have to be pursued.
Margaret noted that there are currently 70 people on the Digging in Dirt email list.
The Library is sponsoring a give away contest. Contestants fill out a form and drop it
into a box to win tickets to the Broadway Rose Christmas show. Any email addresses
listed on the forms will be added to the Digging in the Dirt email group.
Other Issues: None
Agenda Building: John will invite Dan Plaza to the November 25th meeting to
discuss the Park Plan.
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