01/13/2003 - Minutes Library Steering Committee
Meeting Notes
January 13, 2003
Members Present: Margaret Barnes, Greg Berry, Gus Duenas, Jim Hendryx, Bill
Monahan and John Roy.
Members Absent: Craig Prosser.
Fanno Creek Park Update: No update was given as Dan Plaza had nothing to report.
Dan requested to be invited to give an update in late February or early March. The first
public meeting for Fanno Creek Park will be held in mid-Februpry.
Follow-Up: Greg reported that the utilities (lights) will remain on at the houses. This
was recommended by the insurance company. Additional fencing around the houses
will not be installed as it will be too expensive and the houses should hopefully be
removed in the next couple of months.
The site plan will be completed on January 17, 2003.
A decision about the wells has still not been made. Gus has checked with the
consultants and they see no need to keep the wells. Irrigation will be needed during
planting only. Once the plants are established, irrigation will not be necessary.
Building Construction Grant Possibilities: Gus reported that Charlie Bahlman is
arranging for someone to speak with Gus, Liz, Craig and Margaret about grant
possibilities. Gus will work with Charlie to set up the meeting.
Tree Disposition: Jim Hendryx and Ed Wegner met with the architects to finalize which
trees will stay and which will be removed. There is a possibility that some of the trees
will be kept in the staging area to be replanted later. The tree disposition issue has
been resolved.
Zander Property: The elevation for the center line of Wall Street will be 149 feet. This
is slightly higher than the City had wanted, but will not dramatically affect the library
project. This elevation level will be part of the Conditions of Approval for the Zander
project and must be met. Zander project will be required to donate and protect soil for
use on Wall Street. The reuse of soil from the Zander project will provide savings to the
City and the Zander project.
Access Driveway: There was concern that the temporary access driveway was going to
raise wetland issues during the land use process. Jim stated that the temporary access
driveway is not near the wetland area and will not initiate wetland approval/mitigation
requirements. The land use application will show the temporary access driveway on
paper only. The final driveway will be part of the Wall Street application.
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Once construction has begun, a minor modification will need to be done to change the
-'` placement of the driveway to the desired final location. The necessary permits will need
to be obtained before the final access driveway can be built. The Wall Street
application will be responsible for obtaining the wetland mitigation permits.
Bill stated that this strategy needs to be shared with the Tualatin Riverkeepers in the
near future. Both access driveways need to be shown on the site plan. The City needs
to make it very clear that the final access driveway will be built whether or not Wall
Street is built.
Design Development Update: Margaret reported that she and her staff have had a
series of meetings with the architects. Design development will be completed on
January 28, 2003. On January 27th, an updated floor plan and site plan will be provided
on disk, so the information can be uploaded to the website.
Weekly Project Meeting Update: Gus stated that at the last project meeting, they had
discussed and agreed to push the deadline for the land use application submittal to
January 21, 2003. The earlier submittal date will provide planning staff with enough
time to do a thorough review and still allow for construction to begin in June 2003.
Project team met with Dan Plaza, Murase & Associates, and the landscape group to
discuss the park plan and long-term maintenance of library landscaping and the park
--. area.
There was some discussion regarding the parking requirements for the new library. The
City Hall parking can be used to help meet those requirements. Bill asked if the
reciprocal parking agreement with the church on O'Mara should be rewritten to allow for
overflow parking from the new library. After much discussion, it was agreed that the
reciprocal parking agreement should be updated to include the new library. Bill will
talk to Liz about having the agreement updated.
Public Information: Margaret reported that the December Community Meeting is still
being aired on TVTV.
A new item will be added to the website, Bright Ideas. The library will solicit ideas from
the public on how rooms should be used, types of chairs they would like, questions, etc.
The library will be looking soon for fundraising ideas for the brick courtyard and art for
the library.
Margaret stated that she had attended the Eugene library's grand opening and got
several ideas for Tigard library's grand opening. Margaret noted that the Eugene
library's automatic book drop was not being used at the level that was anticipated. This
might be due to the back log of books that have not yet made it to the shelves for check-
out.
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Other Issues: The group discussed the need for them to meet weekly. It was decided
that the group would start to meet every two weeks. On February 10 h, the group would
again evaluate its meeting needs and possibly go to monthly meetings.
Margaret asked who would be responsible for assigning an address to the new library.
Gus responded that addressing is an engineering issue. Margaret stated that she
would like some possible addresses for the building and would like to decide what the
address is going to be. Gus stated that he would work with Brian Rager to get
some address options for Margaret to review.
There was a discussion regarding a lot line adjustment on new library site. For the land
use application to be approved, some of the lots will need to be consolidated into one lot
as land use applications cannot encompass multiple lots. The lot line adjustment will
need to take into account several factors including Conditions of Approval and future
use of the undeveloped areas. Further review will be necessary before the lot line
adjustment occurs.
A decision about the white house has still not been made. Bill stated that it will most
likely be torn down. A decision will hopefully be made in February.
John stated that the TVF&R had contacted him about using either one or both houses
for their Burn to Learn program. Bill stated that the City needs to look into this issue
further before making a decision. Questions regarding responsibility, timing, and impact
on Hall Blvd traffic need to be settled before a decision can be made.
Agenda Building
• Land Use Update
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