12/16/2002 - Packet Library Steering Committee
Agenda
December 16, 2002
Summercreek Conference Rm, 3:OOpm
I. Boundary Map with Site Plan (Gus)
II. Tree Moving/Mitigation Decision (Group)
III. Abandoning of wells Update (John)
IV. IRS Code and Private Business in Library (Craig)
V. Building Construction Grant Possibilities (Gus)
VI. ODOT Status —Wall Street (Gus)
VII. Weekly Project Meeting Update (Gus)
VIII. Public Information (Margaret)
IX. Cancel December 23rd Meeting?
X. Other Issues
XI. Agenda Building
LIBRARY PROJECT
"TO DO" LIST
ESTIMATED
DATE RESPONSIBLE COMPLETION
ADDED ITEM PERSON DATE COMPLETED COMMENTS
8/19/02 Environmental Assessment of property Greg December Yes Hahn &Associates has submitted assessment
to attorneys.
8/26/02 Hire Biologist Greg 9/16/02 Yes Contract has been signed.
8/26/02 Site Plan Gus December No Gus will talk to architects about getting site plan
done before December.
8/26/02 Land Use Permit Schedule Jim/Greg ? No Dependant upon site plan.
8/26/02 Budget for library project Tom/Craig 9/9/02 Yes
8/26102 Obtain house keys from property owner Gus 9/23/02 Yes Received. In Margaret's possession.
8/26/02 Email addresses for Digging in the Dirt Group 9/9/02 Yes Group decided that this item should be
completed.
9/9/02 Clean up of property by Public Works crew John October Yes Clean up is underway and should be completed
by the second week of October.
9/23/02 Tree Inventory Margaret/Matt 9/30/02 Yes Matt sent a completed tree inventory to SRG
Stine
9/23/02 Wall St intersection - ODOT approval Greg 11/30/02 No Greg to contact Rittleson for an ODOT
schedule.
9/23/02 Purchase of white house by citizen Bill/Craig ? No Margaret will contact the woman once the City
decides what to do with the house.
9/23/02 LEED Business Energy Credit Craig ? No
Not enough information at this time to proceed.
Need results of Earth Advantage study.
11/4/02 LEED - Green building project/registration Gus ? No Project has been registered. Contracted with
PGE to create a model.
9/23/02 Biologist Report Greg 10/18/02 Yes Greg distributed the Biologist Report.
9/23/02 Notify Mr. Fields about habitat issues and Gus 10/7/02 Yes Gus left detailed voice mail messgae for Mr,
buffer problems-Wall St Fields. Hadn't heard back yet.
9/30/02 Access to Library Site from Wall-minimum Greg 10/7102 Yes Minimum distance needed for stacking lane is
distance 200 feet.
9/30/02 under Development Conditions of Gus/Jim 10/7/02 Yes Zander development will have to incorporate
Approval Wall St. alignment.
9/30/02 Surplus Real Property-code revision Craig/Gus 11/4/02 Yes It was determined that a code amendment
would not be required to dispose of the houses.
10/14/02 Cash Flow Craig/Gus 11/18/02 Yes Gus and Charlie provided Craig with a
completed cash flow