11/18/2002 - Packet •-� Library Steering Committee
Agenda
November 18, 2002
Summercreek Conference Rm, 3:OOpm
I. Review of meeting notes and follow-up
II. To Do List Review (Group)
III. Tree Moving (John)
IV. Houses' future (Bill/Margaret)
V. Schematic designs, elevation and building placement (Gus)
VI. Ownership of property (Gus/Bill)
VII. Coordination/update of park planning (John via Dan)
VIII. Weekly Project Meeting Update (Gus)
IX. Public Information (Margaret)
X. Other Issues
XI. Agenda Building
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MEMORANDUM
TO: Bill Monahan
FROM: John Roy
RE: Deposition of Houses at Library Site on Hall Blvd.
DATE: October 30, 2002
1 have listed below some of the various options that I believe we have available to us for
the above mentioned houses. Where possible, costs have been shown along with the
associated option.
One option would be to keep one or both houses for meeting use - of the two houses
the blue house is in the best condition but I understand that it is located approximately
where the new library will be sited. The white house is in very bad condition, some of
the issues in order to utilize this structure would be:
■ Upgrade the plumbing, electrical, and heating to meet current code requirements
and repair dry rot in the flooring at the exit to the rear door.
■ There is considerable sheet rock damage that would have to be replaced.
■ Several windows have been taken out or broken which would require
replacement.
■ Doors have been removed or damaged from prying locks and hasp's off the
doorframes.
The time frame to bring the white house into useable condition would be approximately
4-5 months. The time includes the hiring of architect, drawings and bid specifications,
going out to bid for the contractor, bid award, and actual construction time. The blue
house would probably take about 2 Y2 to 3 months, as its condition is not as bad. The
drawings and specifications may not be as involved as I believe would be required for
the white house. Gary Lampella will be performing an assessment of the white house
on October 31St. After he submits his findings an approximate cost can be prepared for
renovating the white house.
A second option would be to offer both houses for sale as is with the purchaser being
required to move the houses within 45 days. This option was tried before in regards to
two properties on Walnut Avenue a couple of years ago for a road project and both
properties were in better condition than the houses on the library site but we had no
offers. The time frame for selling the houses would take approximately 4-5 months.
The procedure would be to complete the necessary paperwork to go to Council to
declare the properties surplus, advertise for sale, go to Council for bid award and after
award, the 45 day limit to have the properties moved. In order for this to be successful
the purchaser must already have a property available to move the houses onto and
permits allowing such. We could find ourselves in the position of selling both or only
one.
A third option would be demolishing one or both houses utilizing City staff for this
purpose. The approximate cost of demolishing both houses would be $70,000. This
price includes labor, dump fees, track hoe and drops box rentals rock for backfilling the
basements, and other vehicle related costs. This estimate is based on the cost of
demolishing the two houses on Burnham that were less square footage than either of
the library houses. It would take staff approximately 1 month to demolish the houses
after being given the approval to take this approach. This option could also be
contracted out with the cost being estimated at approximately the same as City staff
performing the work. The only benefit to this option is that City staff would not be
involved and would be available to perform their regularly scheduled fall maintenance.
The time frame for this approach would be approximately 3 Y2 months.
Yet another option would be to demolition of one or both houses utilizing a contractor
that specializes in recycling the buildings to the fullest extent possible, including
landscaping. I have been in contact with Brian McVay of the Rebuilding Center. They
would be interested in submitting a proposal to either salvage or recycle as much of the
buildings as possible or salvaging the architectural features and demolishing the
remainder. Both houses offer some architectural features with the blue house offering
more opportunities for recycled lumber. They would submit a bill for their costs and
then a credit for the value of the recyclable. This option would give us two points
towards the LEED certification of the Library. If we chose to utilize some of the recycled
material in the construction of the Library that would qualify the City for additional points
for the LEED certification. The documentation of the salvaged and recycled materials
would be handled by the contractor. This process would take approximately 2 Y2 -3
months. This time frame would include advertising for the demolition (assuming that it
is over$25,000), bid award by Council, two weeks for salvage and demolition work after
notice to proceed.
I would recommend that we use the approach of hiring an outside contractor who
specializes in salvaging and recycling as much of the houses as possible. My
reasoning for this is:
■ It is the only option that would provide points towards the LEED certification of the
Library. Other opportunities for obtaining points through building design or
construction could be more costly.
• Option will probably be the most cost-effective approach after factoring in the recycle
value.
■ Option would provide great public relations opportunities in the community in
showing that we are responsible stewards of public property and funds.
■ The City could become a role model for future private development designs.
■ Offers the opportunity to incorporate some of the salvaged materials into the new
construction using materials for non-structural features.
At this time, I will await further direction before proceeding with any of the above
options.
FPAH PHOt IE t ti i. Hc-, 0-4 P1
EMMERT INTERNATIONAL
PROPOSAL FOR RELOCATION SERVICE
Client- City of Tigard Att Arnie
Address: 9020 SW Burnham St
City/State/Zip Tigard, Oregon 97223
Phone number: 503-639-4171 ext. 2605 fax 503-738-244,`Y
Pro ect address: Hall Blvd_
BASIC RELOCATION SERVICE includes:
0 Deliver equipment to job site
❑ Prep structure
0 Install beam pocket openings
D Build crib supports
i� install steel beams
0 Set hydraulic jacks
0 Raise structure
0 Install dollies
C Relocate structure
❑ Spot structure at new location
L3 Crib and support
❑ Lower structure onto new foundation
Pf-move steel beams and cribbing
0 Clean up
Associated cost: $28,000.00
Exclusions to basic relocation service:
0 Disconnect/reconnect utilities
❑ Wire charges (Emmert to obtain wine(barge estimates for client)
U Plans/permits
P Moving permits (F.muiert to obtain 11 loving Permik.10tell t to Pay >t)
0 Dry rot repair
0 Disposal of debris
Staking new location
FF'I=lhl F'HI II IE III. Ho-. C14 20t=12 l2''�2'FTI F'_'
EMMERT INTERNATIONAL
PROPOSAL FOR RELOCATION SERVICE
Additional Services
Foundation_
The following foundation specifications are provided as an estimate only. A set of
Engineer plans will be required to bid exact cost-
0 C/P' Lineal feet of footing C/P" x CP"
0 C/P "Thick, maximum height ofC/P", C/P' lineal feet of stem wall
0 Pier pads
0 All labor
f7 C/P Yards of concrete to complete foundation walls only.
0 Vents and standard anchoring devices, i.e., anchor bolts or MA4 or MA6
0 2 hours of hand digging for footing preparation. Any additional digging will be T&M.
Foundation cosh $C�s#omer Provide
Foundation e.xclu.si.ores:
D Pump charges, if needed.
D Rebar c .85 lineal foot#4 or .95 lineal foot#5
0 Beam pocket fill irs
0 Fireplace block ups
I Pier pad posts/Sill plate
U Backfill
❑ Plans/permits
Additional services:
For an additional cost, the following services can be estimated and provided by
Emmert.
Ci Excavation (site preparation/clearing, backfill, hand digging) backfill and compacting
will run approximately $5,000 additional cost
❑ Carpentry (postiplate, detaching & reattaching, custom work)
D Masonry (fireplace block ups, beam pocket fill ins, rebuild fireplaces)
Debris haul away
3 Flagging/Escorts
F`F'I'll PHIJI IE 111--1. I Ico 1=1-1 200-12 12:c.�'F'I'1 F'3
LI Structure modifications (eaves, roof, fireplace)
EMMERT INTERNATIONAL
PROPOSAL FOR RELOCATION SERVICE
Summary of Services
Relocate structure ---.. ....
.................. 28,000.00
Foundation................................... .................._........
.$ Customer
Additional services....................................
.....................$N/A
Total estimate. . .................................................. $ 28,00.00
(ALL ESTIMATES ARE BASED ON INFORMATION GIVEN.ESTINIATES ARE SUBJECT
TO APPROVED PLANS AND PRINTS,AND MAY CHANGE IF DIFFER. ALL ESTIMATES
ARE SU B I ECT TO APPROV AL BY MANAGENIENT-)
Emmert International is pleased to submit this proposal for services to assist you in
your structure relocation. This proposal is valid for 30 days. If you have any questions
about the contents of this proposal, please do not hesitate to contact me. Thank you
for your interest in Emmert International. We look forward to hearing from you.
I
urs�ottRambe _
Sen<<»•Project Estimnr'ar
For further inforniatiorilifirestiox,-;, please contud:
Entmet-t International
11311-S.E. Huey 212
Clackamas, Oregon 9?015
(503) 655-%191 phone
(503165.5-3933 aT