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City Council Packet - 04/23/2019 1111 $ • City of Tigard TIGARD Tigard Business Meeting—Agenda 0 TIGARD CITY COUNCIL& TOWN CENTER DEVELOPMENT AGENCY MEETING DATE AND TIME: April 23,2019 - 6:30 p.m. Study Session; 7:30 p.m.Business Meeting MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available,ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less.Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated;it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting.Please call 503-718-2419, (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). Upon request,the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments;and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-718-2410 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA I VIEW LIVE VIDEO STREAMING ONLINE: I htto://www.tigard-or.gov/citv hall/council meeting.oho CABLE VIEWERS:The regular City Council meeting is shown live on Channel 28 at 7:30 p.m.The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. I '' City of Tigard Tigard Business Meeting-Agenda TIGARD TIGARD CITY COUNCIL& TOWN CENTER DEVELOPMENT AGENCY MEETING DATE AND TIME: April 23,2019 - 6:30 p.m. Study Session; 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 6:30 PM •STUDY SESSION A. TCDA CONSIDERATION OF DEVELOPMENT ASSISTANCE REQUEST FOR 72ND AND DARTMOUTH MIXED USE 6:30 p.m. estimated time B. COUNCIL LIAISON REPORTS 6:50 p.m. estimated time •EXECUTIVE SESSION:The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. CITIZEN COMMUNICATION (Two Minutes or Less,Please) A. Follow-up to Previous Citizen Communication B. Tigard Area Chamber of Commerce C. Citizen Communication—Sign Up Sheet 3. CONSENT AGENDA: (Tigard City Council) The Consent Agenda is used for routine items such as approval of minutes,receipt of council meeting calendars,proclamations, appointments to boards and committees and approval of contracts or intergovernmental agreements with partner agencies.Detailed information on each item is available on the city's website in the packet for this meeting and in a binder at the front of Town Hall.Approval may be enacted in one motion without separate discussion.Anyone may request that an item be removed by motion for discussion and separate action. Motion to: A. RECEIVE AND FILE:MUNICIPAL COURT ANNUAL REPORT B. APPROVE CITY COUNCIL MINUTES: •March 5,2019 •March 19,2019 •March 26,2019 •April 2,2019 C. PROCLAIM APRIL 2019 AS ARBOR MONTH D. PROCLAIM MAY 2019 AS BIKE MONTH •Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council/City Center Development Agency has voted on those items which do not need discussion. 4. JOINT MEETING WITH THE TIGARD LIBRARY BOARD 7:40 p.m. estimated time 5. CONSIDER RESOLUTION OF SUPPORT FOR WASHINGTON COUNTY'S DRUG TAKEBACK PROGRAM 8:10 p.m. estimated time 6. CONSIDER ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 6.01 8:20 p.m. estimated time 7. DISCUSS LOCAL OPTION LEVY AND FACILITY BOND ALTERNATIVES 8:30 p.m. estimated time 8. NON AGENDA ITEMS 9. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 10. ADJOURNMENT 9:00 p.m. estimated time City of Tigard Tigard City Council/TCDA Meeting Agenda TIGARD April 23, 2019 TOWN CENTER DEVELOPMENT AGENCY/CITY COUNCIL STUDY SESSION A. TOWN CENTER DEVELOPMENT AGENCY CONSIDERATION OF DEVELOPMENT ASSISTANCE REQUEST FOR 72ND AND DARTMOUTH MIXED USE 6:30 p.m. estimated time Redevelopment Project Manager Farrelly will give the staff report and there is a PowerPoint. Developer Nick Diamond will be present. B. COUNCIL LIAISON REPORTS 6:50 p.m. estimated time The Tigard City Council may go into Executive Session. If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Sessions may be held for the purpose of taking any final action or making any final action or making any final decision. Executive Sessions are closed to the public. Administrative Items • Tualatin Basin Joint Project—City Manager Wine • Look for a briefing memo in the weekly newsletter about Complete Streets Policy from Senior Transportation Planner Roth Council Meeting Calendar April 2* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 9* Tuesday Council Business Meeting 6:30 p.m.,Town Hall Cancelled 16* Tuesday Council Workshop Meeting 6:30 p.m.,Town Hall Cancelled 23* Tuesday Council Business Meeting—6:30 p.m.,Town Hall May 7* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 14* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 18 Saturday Budget Committee Meeting—8:30 a.m.-5 p.m.,Town Hall 21* Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall 23 Thursday Budget Committee Meeting—6:30 a.m.-9 p.m.,Town Hall 28* Tuesday Council Business Meeting—6:30 p.m.,Town Hall June 4* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 11* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 18* Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall 25* Tuesday Council Business Meeting—6:30 p.m.,Town Hall Regularly scheduled Council meetings are marked with an asterisk(*). AIS-3802 A. Business Meeting Meeting Date: 04/23/2019 Length (in minutes): 20 Minutes Agenda Title: Development Assistance Request: 72nd and Dartmouth Mixed Use Submitted By: Sean Farrelly,Community Development Item Type: Update,Discussion,Direct Staff Meeting Type: Town Center Development Agency Public Hearing Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Receive a background briefing and provide preliminary input on a request for Tigard Triangle Re/Development Assistance for a mixed use project at SW 72nd Avenue and SW Dartmouth Street.A formal request will be made at a TCDA Board meeting,likely next month. STAFF RECOMMENDATION /ACTION REQUEST This is a background briefing,with presentation from staff and developers. Staff will report the outcome of the April 17th TCAC meeting and any recommendations made.The TCDA Board is requested to provide questions and comments.A formal development assistance request will be made at the May 28 TCDA Board meeting(tentative). KEY FACTS AND INFORMATION SUMMARY Developers Diamond Investment Group and ScanlanKemperBard (SKB) have proposed a new mixed use building at the corner of SW 72nd Ave and SW Dartmouth Street in the Tigard Triangle.The proposed project consists of two six-story buildings totaling 296,000 square feet,with 212 residential units, 6,500 SF of ground floor retail,and 243 parking spaces.The development costs are estimated at$61 million,including$5M for SDC's and permit fees.The site is within the Vertical Housing Development Zone and the project will be eligible for the 10-year partial tax abatement. The project is also within a Federally- designated Opportunity Zone which provides Federal income tax benefits for qualified projects. The developers'pro forma shows a gap of$1.5 million to meet their targeted rate of return. The Agency's real estate advisor,Mick O'Connell,reviewed the pro forma and found it to be consistent with current market conditions. The developers have made a request for$1.5 million in financial assistance under the Re/Development Assistance program to make the envisioned project financially feasible. Representatives of Diamond Investment Group and SKB attended the March 13 Town Center Advisory Commission meeting to present their proposed project and request for redevelopment assistance. The TCAC did not make a final decision,but requested additional information. The TCAC was interested in linking any financial assistance to the provision of affordable (leases below market) commercial space.This would help further one of the TCAC's goals to encourage"equitable business development." The developers are scheduled to attend the TCAC's April 17 meeting. The outcome of the meeting,including any recommendation,will be reported at the April 23 Study Session with the Board of the Town Center Development Agency. Members of the development team will also attend the April 23 meeting to make a presentations and answer questions. A formal request for the financial assistance,including an agreement to memorialize the developer commitments,would be brought to a May meeting of the Board of the Town Center Development Agency, with a request to take action. OTHER ALTERNATIVES The Board of the TCDA can request that staff explore other alternatives. COUNCIL OR TCDA GOALS,POLICIES,MASTER PLANS 2019-2021 Tigard Council Goals Goal 2: Invest and connect key areas of the city to promote economic growth and community vitality. Strategy 2.1: Ensure that Tigard Triangle urban renewal investments promote equitable development and create a vibrant,walkable, and connected district. Tigard Triangle Urban Renewal Plan Goal 5—Provide financial and technical assistance to new and existing businesses and housing developments that contribute to the Area's diversity and vitality and help it transform into a mixed-use and pedestrian-oriented district. DATES OF PREVIOUS CONSIDERATION This is the first time the TCDA Board will discuss the item. Fiscal Impact Cost: $1,500,000 Budgeted (yes or no): no Where Budgeted (department/program): TCDA Additional Fiscal Notes: A financial model for Tax Increment Financing(TIF) income in the Tigard Triangle Urban Renewal District is being developed and is in draft form.The draft model shows that for the next 2 years the district's TIF income could support a borrowing of between$2.5 and$3 million. If the proposed $1.5 million in Redevelopment Assistance is approved, that would leave$1M- 1.5M in capacity.About$430,000 in urban renewal financial commitments have already been made and the city loan in FY2018-2019 to the Triangle will need to be repaid,leaving about$0.4K to$0.9 M available to fund other Triangle urban renewal projects through Fiscal Year 2020-2021. • Attachments No file(s)attached - - 1)41/4# 4it , ,,.. ..,...,,'" '4 '1 •.All * ,„,,,.,'•,5 e , Aftrip,i; , „,„„410 ......,„..........„ '..... 411111111111111-Arikit- 1.004.1.-11 lm% igh k„ , ., # ....„„•••••'(, - • _,--„r-c,140,--11,1g „ V 4,_----•-....4_ 4, Ad , 1 — –''''''' yr ill tojr_ _ , „ I., 9 „, , , , 1ir -.' .', .41. ' 4- iitp.„-,,,,,! ortg0 0,1410000,60"ittli 466... 4 ji "'Ia.-1441i liLwall-111111,pinwa'-''II"' iiip' --- ,,,,,e,,,,,,„:., ....:„..,,,,, ro 6.7-owiliwo• 1 ...-",.............._ 4,.;s '1111111111.a. '44‘',.A' * . III ,• 111E4i .14 "Wel Ifq11,5114 ‘,100 11011/10 , ,,,'" ,;, ir ''''' "i4P:.'1 .141111111:...alltfil 6 ..N. • ". :tik' 111 ''1 IIII 1 0 ::11. 411;1* gill,, , •"Z",...."!;a140,44., ppow"•Irit I ^..'''',.`-':' ...--- ----.: r....0.1,11;„. r.„..w...- pip. -04,1 of446„,44filhk„ .‘.''' 1,149%, !' „4,, 0 ,:1i , , ,.. ..t.illi I: I,- 4111141---------„,w, ---- ;!.:T„ii-ji .i.i.t4,wir c . . 1 -..... ,iii A .. 47.•, -,''' i Zi,- k p, .: lip . . 4 . .., „.. , ••,,Aito .,.. ' ,', filfi,..ff 4.,,_. 114,,,,,,IA' 14:''' +4. II*" t '••.,. ,::, i ;,;•.. 444 40/.• '.,;',1 .-',.' it " , q ',is $0,- •., „ pr.,. ,,,4„ , ,,,, 11,, ,, -,„ .„;ii, .,1,4 ...:. ii „,- „, , :4 ;.• I.% .40.,„, V j 44, 0. , 4 p , i 1 ht,, ,:." 14, .itlt, ...I.:4 .b.- l•-- ir-.;--- , - ''' 0_, V X •`' 41°•• ' - 16.. ' ,-, r 1 .•:-.- i*• ,t. _I liEs , ,,,j, iof: .Iii .1: ,, Tr 0..., _ • _ ''----- A f v fi +11,4 1 ! 141"*,`'• /••••.:?...-t: ' ''.".•/1``0•:°'' it' I ' ', 041r Al ' 11 if. 1,41141 !j;i PI • . ., 1 W ,'0° 4 i .........," „.„--- * st4 .. ....ji. _....... .____ ......._7 72nd & Dartmouth F (7/ MEETING)Pi‘CKE SUPPLEMENTAL0R3 ?at 4. (DsALEfOs.F.I.e.ise. 1,0 mixed - use Developmen Dartmouth Development Partners A Diamond Investment Group & SKB Joint Venture SKB /\ DIAMOND ‘D/ INVESTMENT \ GROUP 4-+ C NC V N G! 0 m CO +6 c6 v L ate' v IN Q 4-1 fp +-+ n 0 V) ro CD U (1) Elmo cu N RS n tw I �O —0 V' N Li— C -0 N Cr) rC3 N E N N c/I) (7) 4- O0 L. N U CLO Q) v L N V lQ.) CC O O C }' CO •- }' —O c 2 C co -1-+_ O (� v COc/ _I ) c./) — Cl- I— N LO N N W t/) • • • • • • C,\ L'a-i i: ta,:x1 .;\ 411,(0,'-';-: se, ,, '4411.041,44.- . t� \ N,07% �' _ co ..4;i:'• 3 s ham"„ —\�\ , .4,-.„, , _ • . . ��/`a- ...„ „:„.,,,... ra ...:.-i:',--..;:, -t.t..--,7,;(-:•.:, -.4, .., ',..-:-.,-_, Ti,. /I/iitifiiiiiii. 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I ;` '41;id } ,;l,'; 'jiRrij '.i y :,� ,,,, .,�f ,,, i I n (i I P ft Y 4.�•/ a 110 ! it 1.t^^ 1 IU .r..111, ''I1 0,0 :itj...*if*i:p it117la� 1 01 I [tea *�` 'tl rl E,1.s :, �o;II. 1 r!s �` ` / �\ DIAMOND \/ INVESTMENT SKB :; ✓" GaCUP SKB r"' ., „ 1 ..r""""' :a - r -- LEVEL 1 - - --- rLEVEL 2 Lfr ' [yw..R : 1 t I� t t. a :. !, IKe. tecrWGL/A/_p,t, ' 1 % 'fes -: 111111IIflFl +fl }I1fiFTf� [Ltr .2, i{ r il t Ir. —, IIIIIIIIIIIIIIIIIII !Irs-- -";•-i' *'' 11111r°1';'111-111.1111111) ill i ' " ._.______ maw i:d Amanill Min.1110 , .i." '' I Mill I al Pive go ' ' fZZS / x f23-7' rr� —. Nal ._1 ; 3... mug1-9 Plans :_� NM j LIE - '' m , ........ .,. _ iiiiiiim ::raim 4. _ . rr lit- I OM MI 44/ IIII ME •r MI A-1l/v --ve MINCI I .......„011/ \ • ii ---1 I al .'".".... ... r 60 IIIIIIIIIIIIIIII p., ...,\ 'IL . : .__ \ • i 1 14, �6pf_. SwaOR „\ DIAMOND \�� G E MENT SKB 4 LEVELS 3-6 'A . = �� � r- - Clinton St „s ` i, , , , 4 ', - �I, 1 1, 1p_, .ITevel 6 ---- - . TL-- ps • I I I I I 1 411-7F1114-1=1-1111-1=14 11 FFF� �. .,Illiot. i z1 . illI I 1 i�L tff_f11:. :a:: 1I f 1.10 / Ell r1 -, _ 1/11aa ti:':-rj Irk. I� MIR , 1. • _ LiI.,1,'';411 n , .1 a a).:,.: 11lw,___ti:,,,n, / LI ma 1 . . :..,_:i iw Inv . i..._. um . . , ril3 . ■■i .4_ ,. • Plans xII: ' s •I :■. z:11 • S' i .. morl :: r ,..„• fra J r • I in Erl • ■. *It Ill- 06 !it Ira 11111111111111: 111 1 1E1 u: 7. T , E i. y: ■. /\ DIAMOND \/. G CUPMENT SKB 5 ,L 0:Benefits to � na = ,," +f_ Triangle „,,,...,,,,,‘„„co ,. ,, Foons 4.,, • "' ' Y ` '-.. 4.- .It t , d I , ' t .��F' • Setting Stage for Walkable " � Neighborhood Environment s ,;: - � � ' ' ' ' ig 1 ."' .•V —, :<- _ - liv r .114, — --. .; `,g ', d 'ili. • Spurs Further Economic .;, , II- -li;;i -, a killIll i #• , ft..,4���t. '.. ,��j, i ;' `i NEW AT .,-. t. �` SII. ' "i"^; a,�' lip rt,J.,..-',:+�' � i a Development .. i* t 410 11 1 11%t , y4►-' �`m �1!, ..+=• t l y r;. 6 it �%,, l i� �'4 t:r1 fir" ,. 1 6, ' � '.1 - +,� Cit il� .��1 � i� 4.011 .i • Early Preparation for Light Rail ,: , ,, -ti 141-o'-' I iliI '' ,lit I' •,►l., a�..111 t ,-,;1' c • Establishes a Mixed-Use - ,,,� ;,ib �, i i'�� -IP ' I 01` : ' ' ;ti 4 • r � , ,,,,,. Precedent 1 , �t —j- l',�' °' • Continued Demonstration of , lI/ e'ro° i -i r, Public Private Partnership ,,.., . a* ___ / Success t f .,.►''''� ...4 ,u i A .--- ---.,---------'- - 1 /\ DIAMOND I OUo ME r:v SKB yr]! ,s.m r p_ . Achieving iWCIP I* ! uw�• 4 !" n 1 . Urban Renewal Objectives ,,, x ; 71 Meaningful Involvement ;. . iirta m It. rowan,MR ••ippL iii Project meets City's new Tigard Triangle :3 ., ,.,,.,,.. ..„„�, , Code. We enjoy working closely with City .,.ill. of Tigard to make project a reality.-11.'' e ' t 't C:"")..j... I ' 1-----1 ----,,,..,„„.. i i , Safe & Effective Transportation s ' • All modes of transportation improved at ""``"" �i epicenter of the Triangle. Pedestrian -1 -.44'4,4..1 ! , Aft Orientated Streetscape, Mixed Use tl-�If $ i enhances commercial activity. 4 7- ! 1' ' M '� 'a Public Utility Improvements 4' IIID 1. N.., 11�,;,�,,1,lUnn. ,s li,�.„ -0,,;, ` , _ ,.�,G �� ,,,, ,.,.:01.;; ., ,,,; `r y Stormwater & water mains along major �., � ;:; ' 4 �' ;��'� � , streets within the Triangle (Dartmouth & 1 ; ''..14!I.1-kir, •+ +.rr > % 72nd). Improved Streetscape along high .,-', i profile corridors. \\ OcAMOND SKB ��• IN VESTM K '. Achieving el §ate z^ ''` V. �' , ,,, , , ._ , , Urban Renewal Objectives ,11 , ' . , 'oph 'IVO : — • , �=a fir '"` ��° ` , Live, Work, Shop, Eat & Play 0 ` �- Mixed-use shopping proximity & fast Il� ;'° •IIiiiiiiI, access to 1-5, 99W & OR217 expands the ' _ Triangle's appeal to a wide range of i ;,`.: Itlr ' t. ;;�s ..tri •i v '• ,I i'l' ,t, residents and businesses. tr' !till r 'lii 1 Nli, �``>� ���► { "ti14 oL, I. I iliil ii, iiii--, ll'jwil :0 1ill 1 iill• " 'k 11111 Ilial.-uto:1 r � ?. 4.'"�'4 ;�� + At Using Natural Features/View Corridors �`° Views for the residents will enhance the living experience of the residents. ,M4 , . - ' r ....„..„..„, ,,, ::-...,' jNVES N HET \)� GROUP SKB , . ,, 4 -, ....._, vi-T 'IP' ' ' 2tfe-;.,-,1-i-Fri, _ ..--• 14,1x„,..:.,, ,,ig, "..-V''',,,:j,„:1.-'77,,,7%t,:::.,-;.e..: 2,,,,:r: :06°H, :,'1-.-, i ii;g p ! 4,, ' 4, ; ',•-\ ''. iii.,., , ,„..., ... PORTLANDYOUTHBUILDERS - -_ _ mii • . . . . . .41111111111113".' , ''.1,00'. Founded in 1995, Portland . ... 10- .011 • ,. 0.110r9..... ' * . • . • I 11 ,... '..° . 1111:f; YouthBuilders is a non-profit .. . , SOCIATES ... a--- organization committed to -- providing long term support for -- , i - ' , , ,,to 4 -I 1 is , • I 0. li .. . ." low .o. r'41114 14 NEW RT ,income youth. i •, - - • , lii, 1:10. Iiiiik.,..:,"rhita• 11.,1,1.4 t-4/•—••4,__, , t..-eariTif::::,..11 ,,...,1: 1 • I ;It.,,,„;F ftiir 4r% ti it 1'111 ".• " , . 11 la* - .- - - iii° ' itt-).:. li , .441i Each year, we provide education, ,..„ „ ,-.,,,, . ,,,,,,I :z. it-,i liltf. ,41J i !'Ii :„g1( /-.1-ii -":„':iikilior F. vocational training, and I, 0 (-t- . ip ;;.- 4 ;f! 110 L' '. .4' ' ellqi. f 146k 1,11 1:444,101 o'..41-1 1p4,1,1- . ....:%Ak leadership development services f 11 • -‘ ,„,, 0111 ..., 4, 11411 •Eli tip, 1 • 4 i ' ' .1.0 %I 4444 i!,011• 7 -1111. I " Ir ,*. '. ' for over 200 young people I :.! et:„ ...:•.. 4,...›, - .„c-ett ,. , , rit , . ,.- .. it i in riii- it ,.., ' . 11 ' between the ages of 17 and 24 A ,.. iti 1 ,Lio , . , -i who have not completed high .---. ...- school and who face significant , barriers to success. http://pybpdx.org/ l , , . , •., e ' 4 , , SKB .....--- , Total Projected Cost: $61.5M Financial Total Projected NOI: $3.6M Su m ma ry (Includes VHTC) Projected Return on Cost: 5.85% (Includes VHTC) URA Minimum Deal Return Threshold: 6.0-6.25% Investment Financial Gap & TCAC Request:** Request - $1.5M : 6.0% Deal Return TCAC Recommended Development Assistance: - $1M **Key Assumption: 1. Traffic Impact Underway to determine off-site improvement requirements. (No offsite improvements in Projected Cost). 2. Streetscape Standards 3. Other Unforeseen Conditions • INVESTMENT SKB Public— Private Partnership Return on Investment a • $61M being invested in a single-project ' .� ramValWines 3o" ,,, u., .in the Tigard Triangle. • $5M+ of SDC & Permit Fees ., :w • Elevating the overall property values $� . , .._ rrularr¢asNn ATES.... rouu1PTAFe resulting in increased tax revenues. — C .,/ �.,�RN AF(Gll OFYf 104NFNl • Facilitates TIF for future redevelopment ,' *�4 . n`; ` " • Even with VHTC substantial property tax revenue ii_„.....,, ,,..4....„, lic,,H,...,,,......,,,.,t _ ..:„1,,,,,..,..,...,' ' ' .' .--- -- , n'. ,--t-,.....1 .*,,.. , ,,,....,,, _,,,,,---- .• - --ii,_.,-,ii- iii"-"i filild,:',, . ' "IR, - " ': "''' , - - __ '' i....--Vikt,'Ii _ r !`,i ►1401.1. ---7-ii`1 yI I" : 1 i 11 "F rC pt 14 i 1ql a4i..l e� I '-..-1::', t,,Vi r -41',"4' ...40 ; w r,,7-. ',',Ii. Io . � 1111.: if y �,1 d , .. �.-/ t., 4r1 I i j ,4* f alUf �il!v A�1 u�6 4'i.::,,.: *�4 rl � � � � �u ii ..,::-,_:,,'I:i.iiii!!!•,'0'i E..„,1141.1:6,,i..4, : ,,_ ,A%,404,0,„ : IL., 4,,,,,,,,,,_ l\ DIAMOND R • `� ..,` M 4 �'- . �. ) r1�',---...=, . -- yy„ .6 INVESTMENT SKB ';, a C,-si•.. Y / , I. Total Projected Cost: $6L5M Financial Summary Project SDC Fees: $5M+ URA Investment Current Property Taxes: $8, 255/yr Request 35-Year Total: $529,511 Project's 35-Year Tax Revenue: Y1-10 (VHDZ): $835,866 Y11-35: $15,887,079 35 Year Total : $16,722,945 • °wo°�EN, SKB 35-Year Property Tax Revenue Annual Property Tax Revenue $18,000,000 $1,000,000 $16,000,000 $900,000 SKB-DIG $800,000 Project, $14,000,000 $885,788 a) C c $700,000 c v CU $12,000,000 ./ ^ vX cc $600,000 X I I- 12$10,000,000 CD >, L $500,000 ....,ja) 45 N so_ ca- $8,000,000 o NJ L- 7-0 n $400,000 a `° � $6,000,000 c c $300,000 c U'1 Q Q $4,000,000 $200,000 Current, $23,925 $2,000,000 $100,000 529,511 $- $- N Lfl 00 c-1 d- N O CO O61 N Lr �+ N Ni N M M M Ln Lf) O O O O O O O O O O O O 35-Year Property Tax Revenue N N N N N N N N N N Ni N Current Pro'ect Annual taxes $ 8,758 $ 72,913 8x 10-Year Taxes $ 100,398 $ 835,866 8x • INVESTMENT SKB 35-Year Taxes $ 529,511 $ 16,722,945 32x a ' , 41, ,- _. ,„.,....,,,, a IS' ' '''''''''''''' 4.' 1. 1h. Al: (1{ 'i((j 1'�r iPy,. W-1641 L .i k I11 0 r . .�� ! q ' 1� r�+"ry 4J1:2"14 1 r . 044 g , 1` Ill �B r.1„,,,,", l ��. 04',.0'.4040$4! �,�./, ; .0$,, lwri it !!!�� pQ { y■� % 00 Mr th I �►� {gy Fi ^l N; ! ria �' .. 4 11ra �{I... 1, 1 or ' ili�__ _ �, 1,1 ..r , -1.0,1}f r ilk-4.. co ,.# '42. /� „ .-.0 .,� � ti ,1*}� vitt 11; `„ it !mow t r 1"`I 1 ';j E;;,."����,' I� --1,;!..,!. tJ •" r +,+ %V..i , iii,, 4 r. �.„ ;� 4 i ! • 1 i .iii 1.'1 'a: V 40 - � Vri. • � ,r�, r'�.r ro 'ii�I r 11.11 ' _ ���• PI --- # N. " " Vit, itN.. 0 :; r,i ��11 uI wA Sit "MD it,. tr R f i s l�1III 1'?4iJ". i" ° ( - 104'4 �•• 1 flit !4° { Nicholas G. Diamond John Olivier ndiamond@reig.com jolivier@skbcos.com (503) 222-2655 (503) 552-3594 Dartmouth Development Partners _ A Diamond Investment Group & SKB Joint Venture \ DIAMOND SKB „„,,p,„ G OUpM Tualatin Basin ,46/n/1 i1 i5`7��ry/r 44ho.,,, Joint Project 1 -fent DAM SAFETY•WATER SUPPLY Congressional Support Letter Instructions April 15, 2019 Thank you for your continued support of the Tualatin Basin Dam Safety & Water Supply Joint Project(Tualatin Joint Project). Washington County/Clean Water Services Chair Kathryn Harrington, Tualatin Valley Irrigation District Chair Jim Love and staff from CWS and the Joint Water Commission will be traveling to Washington DC May 13-16 to meet with congressional and federal agency representatives in support of the Tualatin Joint Project. Your continued assistance in demonstrating our region's broad-based support for this project is essential. We would be grateful for an updated letter of support. Please find, enclosed, a draft letter for your organization's review. We would like to have these letters completed and returned to Project staff by close of business May 6,2019 so that the Chair can deliver them to the Committee during her May 13-16 trip to Washington, DC. Please: 1. Review and customize draft letter. 2. Place letter on organization's letterhead and have the senior elected official or organization director sign it. 3. E-mail the letter as a pdf attachment to: Mark Jockers Clean Water Services Email: JockersM@CleanWaterServices.org 4. Project staff will assemble the letters and deliver them to the Congressional delegation, Bureau of Reclamation and committee staff. If you have any questions,please contact Government Affairs Manager Mark Jockers at 503.681.4450 or Shannon Huggins at 503.681.3694. [Please place on business or organization letterhead and fax and/or email a PDF to Mark Jockers who will coordinate the delivery of the letters] [Date] The Honorable Ron Wyden The Honorable Jeff Merkley United States Senate United States Senate 321 Dirksen Senate Office Building 313 Hart Senate Office Building Washington, D.C. 20510 Washington, D.C. 20510 The Honorable Suzanne Bonamici House of Representatives 2231 Rayburn House Office Building Washington, D.C. 20515 RE: Support for Tualatin Basin Dam Safety& Water Supply Joint Project Dear Senators Wyden and Merkley and Congresswoman Bonamici, On behalf of[insert your city or constituent group], I am writing to express our appreciation of your support for the Tualatin Basin Dam Safety& Water Supply Joint Project(Tualatin Joint Project). [insert your city or constituent group]supports your legislative efforts to ensure that the Bureau of Reclamation's Safety of Dams Program funding is adequate to advance the Tualatin Joint Project on schedule and include Joint Project report language in the FY2020 Energy & Water Appropriations bill. Protecting public safety and securing our region's primary water source is central to ensuring the long-term economic vitality and environmental health of the Tualatin Basin. Hagg Lake/Scoggins Dam, a federal facility, is Washington County's primary water source and a major regional asset. The 52,000 acre-foot reservoir: • Irrigates 17,000 acres of the some of the state's most productive farmland • Provides drinking water for 400,000 residents • Supports 283,000 jobs at more than 18,000 businesses including Intel,Nike and Genentech • Restores flow to the Tualatin River to improve water quality and provide critical habitat for fish and wildlife • Is a major regional recreation destination with more than 900,000 visitor days annually Scoggins Dam must be modified to reduce the risk of failure in a major earthquake in order to protect public safety, secure our region's water supply, and meet future needs. [Insert information about your city or constituent group here] I greatly appreciate the steps you have taken to ensure the Safety of Dams program budget for the Tualatin Joint project is properly funded and remains on schedule. Thank you for prioritizing this critically important initiative and for your leadership in helping our region plan for a secure water future for Oregon. Sincerely, Name Title WASHINGTON Ai 0 Tualatjn B a1' Ike •Portland -11. Tualatin Watershed WATER SUPPLY PROJECT OkELION Sustaining the economic a'itality and ena'ironmental health ofOregon In the next 20 years, the Portland metro region will need new, safe and secure water supplies to ensure Oregon's long-term economic viability, environmental health and sustainability. Water '. needs in the Washington County's Tualatin Basin „ alone are projected to double by 2050. The Tualatin Basin Water Supply Project is aAP basin-wide, integrated water resource managementAiv project that will secure the region's water supply; ,. help ensure we are able to respond to anticipated climate change and reoccuring drought cycles; and - �., meet the 50-year water supply needs for: • Water quality and critical habitat improvements Hagg Lake in the Tualatin River and its tributaries • Cities, industry and economic development Doing nothing is not an option: Scoggins Dam • Agriculture must be modified to protect the public and secure our future Fueling Oregon's Economic Engine The Bureau of Reclamation has identified Scoggins Hagg Lake/Scoggins Dam—a federal facility—is Dam as one of the most seismically threatened the central component of Washington County's dams in the U.S. Scoggins Dam must be modified water supply and a major regional asset. Water to reduce the risk of failure in a major earthquake from Hagg Lake supports nearly 250,000 jobs; in order to: provides drinking water for more than 400,000 • Protect public safety residents; irrigates 17,000 acres of cropland; and sustains water quality in the Tualatin River to ' Help assure the public health and economic protect fish and wildlife habitat. The safety, security vitality of Washington County by securing the and reliability of Hagg Lake are essential to County's primary water supply Oregon's economic health. • Help meet the future water needs of the region Project Supporters • Washington County • Joint Water Commission • Portland Metro Homebuilders Association • Clean Water Services • Tualatin Valley Irrigation District • Tualatin Riverkeepers • City of Hillsboro • Oregon Water Resources Congress • Tualatin River Watershed Council • City of Beaverton • Intel Corporation • City of Forest Grove • City of Forest Grove • Greater Hillsboro Chamber of Commerce • City of Sherwood • City of Tigard • Westside Economic Alliance • Portland Business Alliance • City of Tualatin • Oregon Business Association • Tualatin Soil&Water Conservation District • Tualatin Valley Water District • Portland General Electric • Oregon Council of Trout Unlimited APRIL 2016 SUPPLEMENTAL PACKET City Council Update April 2019 FOR Chamber Update (DATE OF MEETING) Leadership Tigard Government day was held this month. Class learned about City of Tigard Budget, water system, re- meandering of Fanno Creek, toured Clean Water Services, discussed and learned about SW Corridor Light Rail Project. Applications now open for 2019-2020 class beginning in October. Education,Advocacy, &Building a Strong Local Economy • GAPP Committee Meeting was held 4/18/19 reviewed different revenue generating bills • Invest in U—Panel Discussion on Preparing to Hire was held this morning @Broadway Rose • 5 businesses joined the chamber in March, and 5 so far in April Networking/Visibility Good Morning Tigard (GMT),Thursday A.M. Networking 7:30 a.m.—Weekly • 4/25/19—Hosted by Tigard Farmers Market • 5/2/19— Hosted by Beaverton Kangen Water • 5/9/19—Hosted by ADT Security • 5/16/19— Hosted by NON LA Vietnamese Cuisine G.E.T Connected 4/16/19—Hosted by Beach Hut Deli, great turnout,join us monthly for after hours South Metro Young Professionals @ Oregon Golf Club—4/25/19 Affinity Groups—Meet Monthly, Health &Wellness group and a B2B group Join us for Tigard Shining Stars Community Awards Celebration— Friday May 3 rd, 530-9 p.m. Award winners announced! Watch our social media on Twitter, Facebook and our blog. Details at http://business.tigardchamber.org/events/calendar/follow us on Twitter @tigardchamber Tigard Farmers Market Update • Tigard Farmers Market opens Sunday May 5th. Save the date and come join us. Still accepting vendors, sign up for the community booth or to perform music at the market and more. Thank you to Tigard Liquor, Tigard Tap House, B&B Print Source and Beach Hut Deli for your support. TDA Downtown Updates • Save the Date for Downtown Tigard Artwalk May 31St—June 2nd in Downtown Tigard. • This years Art Walk Coordinator is Kelly Marks. She can be reached at artwalk@exploredowntowntigard.com • TDA has launched a new website. Very excited about this. We were able to do this cost effectively due to a 15th anniversary non-profit promotion by Edge One Media. Find us on Facebook at exploredowntowntigard and at www.exploredowntowntigard.com. Follow us on Twitter @Tigarddowntown and on Instagram at downtowntigard I • TIGARD Leadership Tigard F RSMARKET TDA a,cMeta cc coµMeact Building leaders.Growing Community. k<,. <:,„t<.".t. AGENDA ITEM NO. 2-C - CITIZEN COMMUNICATION DATE: April 23, 2019 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses ofpersons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF Please Print .5e_e_ Acx„,0„4.5CONTACTED Name: n k kA. 1 Also,please spell your name as it sounds,if it will 1 7 (1 . Med- help the presiding officer pronounce: " �oott1� cv� t & I ( d1"' Y Lb`+-+ Address 9g S .; (Ann i ljq City `T; (-�• t O 1� o✓Esq(nt,J Ind- p ��2 3 C4Ct k,.tee. Pc State OR Zi "Thor c f Phone No. ��� � '3 ( 7 Z , l rc>0".- ''IQOc "ie r'A Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. CITIZEN COMMUNICATION I:\ADM\CITY RECORDERS\000 City Recorder-Records Resources and Policies\CCSignup\2018\citizen communication 181204.doc Thornwood meadows, New elderly home and Oak street apartment additional water overflow to be put in writing that 100% of additional water overflow from there developments has been c?- e-A .: ,� , SUPPLEMENTAL PACKET (DATE OF MEETING) Hi, Just checking in on this and wanted to ask for the Oak street apartments and New elderly home that are currently being built to confirm in writing that they have detained 100% of the additional overflow water that their developments are adding to our neighborhood as well. I welcome these developments and I don't want additional water overflow to our neighborhood without it being 100% detained. John Mentesana On Apr 4, 2019, at 3:35 PM, John Mentesana <jamentesana@gmail.com> wrote: Khoi and Marty, Looks like a asphalt bump was installed near the corner of the street, the worker said this to help with water flowing into properties. Is this the temporary fix until 100% of additional overflow water has been attained for the neighborhood from the Thornwood Meadows Development? Please confirm in writing that full water detention has or has not been attained from the additional overflow water caused by the Thornwood Meadows development? Mayor Snider- In regards to the question you asked about sewage at the 4-2-2019 city council meeting....) don't feel I responded fully to that question in the meeting. What happens is the storm water over flows into the people of the neighborhoods yards and under there houses along with overflowing into the sewage system causing flooding of property and human feces/toilet paper to go into neighbors yards and on the street. Do you have anymore questions? Again I am fully on board with development in our neighborhood and I also want it done right in efforts to not add to existing issues....I heard you say that staff is going to look at this as a whole in addressing neighbor hood water/overflow issues Thanks John Mentesana AIS-3817 3.A. Business Meeting Meeting Date: 04/23/2019 Length (in minutes):Consent Item Agenda Title: RECEIVE AND FILE:MUNICIPAL COURT ANNUAL REPORT Submitted By: Brenda Annis,Central Services Item Type: Receive and File Meeting Type: Consent- Receive and File Public Hearing: No Publication Date: Information ISSUE Shall Council receive the Municipal Court's 20th Annual Report? STAFF RECOMMENDATION / ACTION REQUEST N/A KEY FACTS AND INFORMATION SUMMARY As in past years, the large majority of the court's caseload in 2018 consisted of minor traffic violations. The caseload increased 22% from a slower year in 2017.The court continues to provide verbal,written,and electronic information to customers and the public in order to enhance efficiency and reduce recidivism within the community. The judge's "Rules of the Road" column continues to appear monthly in the Cityscape newsletter. Traffic safety programs continue to be a popular option for eligible defendants with a success rate of 90% for 2018.Due to changes in Oregon's cellphone law, cellphone offenders are no longer eligible for dismissal of the violation. However,a Distracted Driver Avoidance Course is being offered statewide which upon successful completion, discharges the$265 fine. Of the participants during 2018, 88%successfully completed the requirements. The recruitment efforts in 2018 resulted in filling two new Clerk II positions. One clerk is training now and the other will be onboard next month.The court is excited that both positions have been filled with bilingual individuals,speaking Spanish and English.These individuals will staff the increased workload that will result from the development of the Tigard Police Department's photo enforcement program contracted in October 2018.The enforcemnt of red light violations,or Failure to Obey a Traffic Control Device,will be implemented this year. The judge and staff attended various educational conferences sponsored by professional associations. The presiding judge is currently serving as Vice President of the Oregon Municipal Judges Association and is a member of its Board of Directors.As always,the court will continue to closely monitor developments in upcoming legislative sessions. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION Carol will do. Attachments Municipal Court Annual Report City of Tigard ■ T►V A R A Memorandum To: Honorable Mayor and City Council From: Michael J. O'Brien,Presiding Judge OF Brenda Annis, Court Operations Supervisor Re: 20th Annual Report from Tigard Municipal Court Date: April 23,2019 We are pleased to submit our 20th annual review of Tigard Municipal Court operations to Council and the City Manager. 1.Highlights of 2018: • Caseload increased 22%compared to CY 2017.As in past years,the caseload largely consists of citations for traffic violations under state statute. • In coordination with the Tigard Police Department and a vendor, the court developed and implemented plans to accommodate the projected large increase in caseload from photo enforcement at traffic lights during 2019. Court offices and customer-service windows were relocated to the remodeled Utility Billing area in City Hall. • Recruitment and staffing additions: Recruitment efforts in 2018 resulted in filling a Clerk II position in February 2019,with a second position to be filled in May. Both new members of court staff are bilingual in English and Spanish. 2. Caseload: The court's total caseload increased by 22%in 2018,reversing a slow decline in recent years. Annual Court Caseloads CY 2014-18 2018 6,015 2017 4,927 2016 5,672 2015 5,990 2014 6,675 3. Four most common types of traffic violations: Violation types 2018 2017 Speeding 2,401 1,530 Cellphones 653 225 Traffic control* 402 622 Driver's licenses** 685 638 Total 4,141 3,015 %of caseload 69% 61% *Traffic signals and stop signs **Dritring W While Suspended and No Operator's License Cellphone violations increased by nearly 200% following the latest revisions to Oregon's cellphone statute (ORS 811.507). Depending on the implementation schedule,the court's 2019 caseload is expected to triple or quadruple when red-light photo enforcement begins. Photo enforcement of speed limits at intersections would also result in an increase in the court's annual workload. 4. Traffic safety programs: Diversion continues to be a popular option for eligible defendants. Those who enroll in the program are required to complete a class and pay the relevant fees within 120 days. Upon completion,the citation is dismissed and no record of a conviction will appear on the driving record. Standard Diversions Compliance Total Participants Rate 2018 1,094 90.3% 2017 1,156 91.5% 2016 1,314 86.6% Due to changes in Oregon's cellphone law as previously mentioned, cellphone offenders are no longer eligible for any form of diversion that would result in dismissal of the citation. Instead,a Distracted Driver Avoidance Course (DDAC) is now being offered to defendants statewide.The$265 presumptive fine is discharged for those who successfully complete the course at their own expense,within 120 days. The program has been very popular in our court: 427 defendants elected to participate and 88% successfully completed its requirements last year. 5.Legislative update:In Oregon and other states,litigation has been filed to challenge policies and practices of local jurisdictions concerning fines and fees for traffic violations and misdemeanors. In limbs v. Indiana(2019), the U.S. Supreme Court recently upheld one such challenge to a civil forfeiture statute,ruling that the 8`h Amendment's prohibition on "excessive fines"applies to the states. In response to concerns about disproportionate financial penalties for minor offenses,Oregon legislators are considering two bills (SB 776 and HB 2614) that would eliminate the ability of state and local courts to suspend drivers'licenses for failure to appear or pay fines on low-level traffic citations.' I ORS 137.286(3)(a) already requires courts to consider,in imposing penalties,the"financial resources of the defendant and the burden that payment of the minimum fine will impose,with due regard to the other obligations of the defendant."Courts routinely offer payment agreements under the same statute. These bills,if enacted,could restrict judicial enforcement of judgments for various fines and fees. On the other hand, the statutory changes could reduce hardships for low-income defendants and place more licensed and insured drivers on Oregon's highways. Based on a 2018 measure,persons whose right to drive has been suspended for failure to appear or comply may now be eligible for hardship permits that would allow them to drive to work and for other specified purposes. 6. Case dispositions Disposition types Percent Guilty by judge 23 Guilty by clerk 32 Guilty by default 16 Acquit/Dismiss* 24 Pending/Deferred* 3 Other 2 *Includes diversions 7. Staff development The judge and court operations supervisor attended the annual judicial education program sponsored by ODOT in March.The judge also attended the annual judicial education conference sponsored by the Oregon Justices of the Peace Association in September. He now serves as Vice President of the Oregon Municipal Judges Association and a member of its Board of Directors. Each court clerk was able to attend an OACA (Oregon Association of Court Administrators) conference during 2018. Last year's recruitment efforts resulted in the appointment in February of an experienced Court Clerk II who is bilingual in English and Spanish. An additional bilingual Clerk II will be added in May. This will enable the court to provide a higher level of service to Spanish-speaking customers. Finally,we wish to acknowledge the hard work and professionalism of court staff in responding to the challenges of relocation and planning for large increases in our caseload during 2019.We are pleased that the court continues to offer a high level of service to its customers,witnesses,police officers,and others who utilize court processes. We are available to respond to your questions concerning court policies and operations. AIS-3833 3. B. Business Meeting Meeting Date: 04/23/2019 Length (in minutes):Consent Item Agenda Title: Approve City Council Meeting Minutes Submitted By: Carol Krager,Central Services Item Type: Motion Requested Meeting Type: Consent Agenda Public Hearing: No Publication Date: Information ISSUE Approve City Council meeting minutes. STAFF RECOMMENDATION / ACTION REQUEST Approve minutes as submitted. KEY FACTS AND INFORMATION SUMMARY Attached council minutes are submitted for City Council approval: •March 5,2019 •March 19,2019 •March 26,2019 •April 2,2019 OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments March 5,2019 Minutes March 19,2019 Minutes March 26,2019 Minutes April 2,2019 Minutes City ofTigard Tigard City Council Agency Meeting Minutes TIGARD March 5, 2019 E 1. BUSINESS MEETING A. At 6:34 p.m. Mayor Snider called the meeting to order. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Councilor Anderson Mayor Snider Council President Goodhouse I Councilor Newton Councilor Lueb C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—None. 2. CITIZEN COMMUNICATION (Two Minutes or Less,Please) A. Follow-up to Previous Citizen Communication—None. B. Citizen Communication—Sign-up Sheet. John Mentesana, 8835 SW Thorn Street,Tigard,OR 97223,talked about the new development in his neighborhood and lack of sidewalks and safety concerns with his son. He asked council to vote on the street proposal he submitted. Mayor Snider thanked Mr. Mentesona and summarized what staff and council have done in regards to his complaints. He discussed interactions staff has had with him and said he is satisfied with how staff has handled their research regarding his concerns. Last Saturday he and Councilor Newton took a site visit to the location and he has concluded staff conclusions are reasonable. Mr. Mentesana asked if this could be revisited. Mayor Snider replied that he could certainly send a request in an email. Jamie Stasny,Director of Long Range Planning and Community Partnerships,Metropolitan Land Group,LLC, 17933 SW Evergreen Place,Beaverton,OR 97006, said she had talked with staff about the planning process in the urban reserve area. They would like the opportunity to plan this TIGARD CITY COUNCIL MEETING MINUTES—March 5, 2019 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 12 area in a way that makes sense as long as they are able to secure the resources to do so. They are interested in changing some of the language in council goals that would allow for eternal funding sources. She explained they are currently working with staff in securing a grant from Metro that would fund a large portion of this planning work. 3. CONSIDER RESOLUTION TO ESTABLISH THE WA 1'hR ADVISORY BOARD Public Works Executive Manager Goodrich presented this item and said this would create a water advisory board that meets the revisions of the agreement between Durham,Tigard Water District and Tigard. He said that under the agreement City Council needs to establish a Water Advisory Board that will make recommendations on water issues,water rates, fees,proposed CIP plans, budget committee expenses,policy rules and regulations and proposed issuance of bonds for the water system. He explained the resolution creates the bylaws for the board and said the city attorney has reviewed it. Councilor Lueb asked for clarification under section five of the bylaws and if the board would be meeting once every two months or twice a month. Mr. Goodrich replied they would be meeting once every two months. Councilor Newton asked staff to summarize the changes. Mr. Goodrich explained when the document was created there was a section needing minor grammatical corrections. He said there were some clarification corrections to the bylaws and the addition of section 12 that recognizes the agreement between the parties. Mayor Snider asked about the composition and if we had received any feedback from the other partners. Mr. Goodrich said King City reached out to staff to request that a representative from King City serve in the at-large position if possible. Mr. Goodrich recommended the governing bodies meet,review the bylaws and then move forward with recommendations for the at-large position. He said the agreement requires that one member reside outside Tigard and one member reside inside Tigard. Mayor Snider stated he wants to make sure King City does not feel excluded from this agreement. Mr. Goodrich agreed and said once the governing bodies meet they will be able to move forward with recommendations for the at-large positions. Council President Goodhouse motioned to approve Resolution No. 19-07. Councilor Lueb seconded the motion. Motion passed unanimously. Resolution No. 19-07—A RESOLUTION CREATING A WATER ADVISORY BOARD (WAB)TO ACT AS AN ADVISORY BODY TO THE TIGARD CITY COUNCIL AND STAFF TO CONTINUE TO WORK TOGETHER WITH THE CITY OF DURHAM AND TIGARD WATER DISTRICT AS GOOD STEWARDS OF A FULLY INTEGRA[ED WATER SUPPLY SYSTEM FOR CURRENT AND FUTURE WATER SYSTEM USERS WITHIN THE TIGARD WATER SERVICE AREA TIGARD CITY COUNCIL MEETING MINUTES—March 5, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 2 of 12 Name Yes No Councilor Anderson Mayor Snider Council President Goodhouse Councilor Newton Councilor Lueb 4. CONSIDER A RESOLUTION TO AMEND CITY COUNCIL GROUNDRULES, SUPERSEDING RESOLUTION NO. 17-01 City Manager Wine explained Council had reviewed their Groundrules at the February 13 meeting and discussed amendments. She talked about the changes discussed,what those included,and said,once adopted,the Mayor and Councilors would need to sign a Certificate of Acceptance of the Code of Conduct as defined in the Groundrules. Councilor Newton asked if as part of the resolution in the compensation section,they should include some form of documentation that outlined their time as they have done in the past. She said it was her understanding that on page five,they would delete the section that talks about council spending casual time together. City Manager Wine said it has been reworded to reflect what was discussed,but council can remove that section if they want, and explained they can amend the Groundrules to reflect how they want this section to read. Regarding council compensation and duties, she explained that dating back to at least 2010,council has passed a resolution annually spelling out how City Council pay would be set,which was then approved through a budgetary action. However, staff received advice from OBEC that this process is not appropriate and creates a conflict for council to set its own pay. She said council would need to resolve this and make sure that it is in line with City Code. Staff would need guidance on how to move forward and would then bring this back to council. Mayor Snider asked if this would include an outline of what kind of documentation is required. Ms.Wine replied yes. Council Lueb motioned to approve Resolution No. 19-08. Council President Goodhouse seconded the motion. Motion passed unanimously. Resolution No. 19-08—A RESOLUTION AMENDING THE COUNCIL GROUND RULES AND SUPERSEDING RESOLUTION NO. 17-01 Name Yes No Councilor Anderson Mayor Snider Council President Goodhouse I Councilor Newton Councilor Lueb 5. APPROVE TIGARD CITY COUNCIL BOARD AND COMMITTEE LIAISON ASSIGNMENTS TIGARD CITY COUNCIL MEETING MINUTES —March 5, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 3 of 12 City Manager Wine explained that at their February 13 meeting,City Council discussed and determined Council liaison assignments for Tigard boards and committees,and talked about liaison roles. Council President Goodhouse motioned to approve Tigard City Council Board and Committee Liaison Assignments. Councilor Anderson seconded the motion. Motion passed unanimously. Name Yes No Councilor Anderson Mayor Snider Council President Goodhouse 4 Councilor Newton Councilor Lueb 6. CONSIDER ADOPTION OF CITY COUNCIL GOALS 2019-2021 City Manager Wine said every two years, council sets goals they want to focus and take action on for the next two years. She discussed the criteria for setting goals and recommended changes discussed at the meeting. She said council could adopt the goals tonight or recommend changes and then staff would bring those changes back for adoption;she then discussed the attached goals. Mayor Snider said council would discuss each individual goal. Goal 1: Mayor Snider commented that regarding strategy 1.3,he remembers being the only person who said this and wanted to acknowledge there was not consensus from the rest of council to include this. Council President Goodhouse agreed to keep this as part of strategy 1.3 to pursue a local option levy and/or bond and to remove public safety. Councilor Lueb also agreed. Councilor Newton said she is excited about this goal and sees this as an opportunity for council to go out and have discussions with the community. She talked about what she heard while she was campaigning,and that it would be a good test to see how the community feels about a potential levy. One of the things she heard from people is that they would have liked an opportunity to weigh in during the development of the levy. She thinks that strategy 1.1 should state, "develop and implement a communications plan",and is concerned that saying the city will be ready with a specific levy by May 2019,may not be the case. There is a little work still to do,especially reinstituting the Levy and Bond Task Force. Mayor Snider reminded council that one of the contributors last time with the levy was that they did not move fast enough to define something clearly,did not allow enough time for communication or education or allow adequate time to run a successful campaign around support of the levy. He does not believe they can wait to do strategy 1.3.1,and if they do,it will be too late. Council President Goodhouse agreed that getting something out in May would give them a year to get feedback from the community. Councilor Newton is concerned they will not know exactly what is needed by May. She thinks they need to put something out there,but concerned the community will feel they have not had an opportunity to weigh in. TIGARD CITY COUNCIL MEETING MINUTES—March 5, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 4 of 12 Mayor Snider said it is a good comment, especially since the rest of council wants to remove the words "public safety" from strategy 1.3,but the only way the May timeline works,is if they focus and do the work now to define what that looks like. Councilor Lueb said to Councilor Newton's point,it is important to make sure citizens are involved and understand what is needed. She is not opposed to the May option,but also wants to make sure they receive enough input from all sides. Council President Goodhouse said one point they learned from before is that there is a learning curve to discussing with the public what the details are. As a city,they know what the needs of the community is and where the shortfalls are. He said this would be an easier process if they can be more specific about what they are asking for. Councilor Anderson asked how many meetings they would have with the task force by May. Councilor Newton replied they have not reformed them yet. She thinks they do need to take something out for public safety for people to digest,but is not sure they will not get down the process and have people say what they are asking for is still too much. She does not want to spend a lot of time asking what people want,but talking to people to get their feedback so they can tweak it. Councilor Anderson believes that section 1.3.1 will not tie them to a specific number,but is just a starting point. City Manager Wine said council asked staff to bring back a work plan related to the levy,and staff's goal is to do this by the end of the month so they can start working on the Levy and Bond Task Force. Mayor Snider said that two years ago he felt less like he knew what the citizens wanted. Since running his campaign in the fall,he is now more aware and has a better perspective of how people feel. Mayor Snider said Councilor Newton would like to add,"develop and implement a communication plan"in strategy 1.1 and that 3 Councilors would like to strike"public safety" from strategy 1.3. He asked if this is correct and if there were any other edits. Councilor Newton would like to leave public safety in. Council President Goodhouse preferred to leave it out. Councilor Anderson said leave it. Councilor Lueb said she believes they will end up here,but would like to cast a larger net. Mayor Snider confirmed the words "public safety"would stay out for now. Goal 2: Council President Goodhouse asked if it was necessary to have the word "equitable"in strategy 2.1. He wants to make sure the word means the same thing to each of them. Mayor Snider asked City Manager Wine for clarification. Ms.Wine said the intent of the word is to be inclusive to all in the community when it comes to development.Community Development Director Asher added that the intent is to make development equitable,ensuring that development is happening to everyone and not just one class of people. He said it is important to include in TIGARD CITY COUNCIL MEETING MINUTES —March 5, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 5 of 12 this goal.He said the city's urban renewal spending plan is being prepared with an equity lens that will have equity built into it. Mayor Snider asked council if the word could stay. Council agreed. Councilor Anderson said equitable development is a word used a lot in affordable housing. Councilor Newton asked if they could change the wording in strategy 2.3 to say, "ensure urban design and pedestrian connections." Mayor Snider said the second sentence in strategy 2.4 should say, "develop a project plan" and not begin a project plan. Towards the end, he thinks it should state"with a range of price points" instead of at a range of price points. The remainder of his suggestions focus on Downtown Tigard,under strategy 2.2 that include: • Cultivate more relationships with potential future developers that share our multigenerational transit oriented development visions. • Create an inventory of sites with high potential for transit oriented development housing redevelopment. • Reevaluate the size and scope for the current urban renewal area and expand as appropriate to meet our objectives. • Ash Street Crossing to improve circulation. • Update the 2007 Leland report with focus on the SW Corridor and transportation. • Support and participate in a branding effort for the Down Town and perhaps the Tigard Triangle. Councilor Anderson said the Ash Street Crossing is kind of out of the city's hands. Mayor Snider agreed and said they should add the word"pursue"in front of it, so they do not lose track of the city's vision for this area. Councilor Anderson agreed. Council President Goodhouse asked about Ash Street Crossing. Mr.Asher agreed with the additions and said the Ash Street Crossing is part of the Memo of Understand (MOU) the city's engineering department is working on,and is associated with an ODOT discussion that has yet to fully take off. Mr.Rager said ODOT has not been very receptive to the concept presented by staff,and said there is still quite a bit of work to be done on this. Mr.Asher agreed this was the right list,but wants to check with council's expectations about the level of quality staff is able to give to accomplish these goals. He reminded council they have one person on staff who is dedicated to the Tigard downtown redevelopment and his plate is full. He said with existing staff,they could;cultivate more relationships,create an inventory,re-evaluate, support and participate in branding,plus all the items in black. However,this would be a shallow dive on all of it with existing staff. He asked council if they would like to have a deeper level of staff participation,that council consider adding an additional staff person during the budget discussion. He said they could do a light analysis on each of these areas. TIGARD CITY COUNCIL MEETING MINUTES —March 5, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 6 of 12 Council President Goodhouse said they should look at adding either a part-time or full-time economic development position that would help with these goals. Councilor Newton agreed these are great goals but shares Mr.Asher's concern about being able to accomplish all of these with the quality they can appreciate without additional resources. Councilor Anderson agreed these goals are the intent and aspiration of council,and if money were no object then they would have the economic staffing resources needed,but with budget constraints,he would not push this on staff right now. He likes Mr.Asher's idea of doing a low- level analysis on each,and including them in council goals is indicative and they should remain on the list. Councilor Lueb agreed these are great goals. She worries about the stress added to staff,and asked where they should direct their focus. She said if the product produced would not be high quality and would not be reflective of where council wants the city to be, than it may not be a good idea. She would like to be responsible of staff's time. Council President Goodhouse suggested adding these into a subsection of strategy 2.2. He agrees they need to look at these,but maybe not on the same level as the other ones. Mayor Snider feels like they are not investing in these types of things and not figuring out how to get the resources they need. They need to figure out how to be more aggressive with these things;it is the difference between communities that are moving at a faster pace vs those who are not. If they do this right,these things could be paying for the additional staff person within five years. He said this could be a temporary position and maybe only a two or three year assignment. This may be an uncomfortable place to be,but good things come from uncomfortable places. Council President Goodhouse agreed with keeping these on the list and said if they brought back the economic manager position,it could eventually pay for itself. Mayor Snider asked Mr.Asher to develop a better idea of what resources it would take to add these to the list. Mr.Asher said he would and that he too prefers to have them included. He wants to make sure everyone is clear about what the challenges are. Mr.Asher said the first three bullets are things staff could get to with current resources,however, the remaining items staff would not be able to spend as much resources on and the outcome may not be as rich as council would like. Councilor Newton and Mayor Snider suggested the additional resources needed to get these items done should be the first white paper presented to the budget committee. Mayor Snider suggested staff take a closer look and may need to rewrite some of these. Council agreed to include the content and have staff rewrite as needed. Goal 3: Councilor Newton talked about strategy 3.3 and said it is important to think about how they are going to do the study, how they expand and to think about including employment land. She talked about South River Terrace and issues that need to be addressed and is concerned about the request to expand this area. There is a sense from staff that there are not enough resources now. She said an affordable housing plan is important and did not recall discussing this at goal setting. Mayor Snider asked if everyone is agreeable with the affordable housing plan strategy. TIGARD CITY COUNCIL MEETING MINUTES —March 5, 2019 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 7 of 12 Mr.Asher replied that the affordable housing plan is underway and heard council say they would like to grow in an inclusive manner. He said staff tried to write the goal to reflect the work that is happening. He explained the city was awarded a grant to start the plan because Tigard is considered a rent-burdened city. Staff is working with Washington County on the Metro Housing Bond proceeds in order to steer some of these funds to Tigard. There are several affordable housing things happening already,and staff wanted to write this goal to reflect that. Assistant Community Development Director McGuire said this helps with the city's pursuit of the urban growth boundary request with Metro,and helps the city with the Title I application for that. Council President Goodhouse asked about strategy 3.2 and if they had decided to implement the excise tax or if it was something, they were going to look at. Councilor Anderson had mentioned it to staff and asked them to see what other cities were doing. Council President Goodhouse said there is a difference between looking into it vs implementing it. Mayor Snider suggested changing it to funding of strategies and consider an excise tax. Council agreed. Council President Goodhouse said he would like to change some of the language in strategy 3.1 to say, "expanding the city's urban growth boundaries" and change the funding section to say it would be funded through different sources so the city is not limited when applying for grants. Mayor Snider suggested saying private sectors partners and grants. Council President Goodhouse asked about not defining South River Terrace. Mayor Snider asked if there is a way to revise this section in a clearer way so the development community and staff can work to allow for efficient planning to happen in the West River Terrace area even if the city is not planning to pursue this in the next two or even four-year cycle. He acknowledged the challenging issues. Councilor Anderson agreed they should not bring the west side area in,but asked if it would make sense to do a high-level concept plan for the west side. Mayor Snider wanted to make sure staff concerns are managed and staff does not feel added pressure from the developers. Community Development Director Asher said he disagrees that it would be more efficient for the city and the community to combine the two areas. He said the two areas are well separated and their infrastructure systems are not contiguous. The efficiency you gain would be from the consultant contracts. He explained that planning and development are different and the city manager asked for a response from staff regarding the MLG language. He does not want to start planning an area the city does not intend to annex and develop. There are a number of reasons staff did not include this in the goal language. He said staff is not keen about concept planning an area that has not been brought into the city for development. He said it is possible they could do a concept plan for the West River Terrace area in the future. He explained the city's interest and the TIGARD CITY COUNCIL MEETING MINUTES—March 5, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 8 of 12 developers interests are not perfectly aligned around this and the coordination of this partnership is going to be complicated no matter what. Mayor Snider asked if there was anything that would preclude the development community from acting on their own Mr.Asher replied he did not believe anything would preclude them from doing that, except the risk they would be taking because they would not be able to move any of that forward without the city's active participation. Council President Goodhouse said they would have to bring the West River Terrace area in at some point because of that area expanding,and he does not see a problem with this as long as the city is clear about this and the developer is willing to pay the costs. Councilor Anderson suggested keeping it as is, since there is not a lot of efficiency saved. Councilor Lueb agreed and said the focus should be on South River Terrace. Councilor Newton agreed. Mayor Snider asked if everyone is ok with adding the word"grants." Councilor Newton asked if applying for grants is cumbersome to staff and if they are worried about that. Mr.Asher said he is not concerned about this. He wants this goal to be written in a way that is transparent to everyone. Councilor Newton asked if the term"funded by private sector partners"meant they could not apply for grants. Mr.Asher replied it does not,but that typically they are not eligible. Council President Goodhouse said including"private sector and grants" opens it up to more funding options. Mr.Asher said the costs are going to be provided by private sector partners;the city does not care how those funds are raised,and could include grant funds. Mayor Snider suggested saying"and grants prepared at the expense of the private sector partnerships." Council and staff agreed. Mayor Snider asked if council would like to invite Ms. Stasny with Metropolitan Land Group,LLC up to answer a few questions about the amount of efficiency in dollars they estimate in planning both areas. Council agreed. Jamie Stasny,Metropolitan Land Group,LLC, said she has not done the analysis on the two separate areas,but they believe they are somewhere around $240,000 for planning both areas at the same time. She explained that if they pull one area out of the equation,many of the same costs remain, and if they go back later, they could be duplicating some of those costs. She shared that recently the City of Hillsboro had done concept planning for an area that was being developed,but included additional planning for some of the surrounding area in that development to see where the roads would connect later. She understands staff's concerns and agrees that perception is critical, but the hope is for the partnership to be open and an agreement in place outlining the details. They do not want to preclude the efficiency in their planning,and to get as much information as they can with the resources already being put forward. TIGARD CITY COUNCIL MEETING MINUTES —March 5, 2019 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 9 of 12 Mayor Snider asked Ms. Stasny if the goal the way it is currently written precludes this. Ms. Stasny said they need full coordination and cooperation of city staff to do this process. She explained that when doing this,public outreach is important and the public needs to be involved,and in her opinion, they cannot properly do this unless city staff is supporting and coordinating this. Councilor Newton asked Ms. Stansy to clarify their needs for the outreach portion,because she hears staff saying they would not be doing this. Ms. Stasny said there needs to be some coordination with city staff in getting the community engaged and coming out to things like open houses. She said they have not determined how this partnership would work,but the notifications that go out to homeowners would need to come from the city. Councilor Lueb asked Ms. Stasny if their desire is to plan both West and South River Terrace knowing the city will only move forward with South River Terrace. Ms. Stasny said yes, she hears what council is saying,and said their preference is that the city will keep their options open. Councilor Newton said she is concerned about focusing on broader areas. She may feel differently if council had strategy 3.3 completed,and agrees the way this is currently written,does not preclude them from looking at the area to the west. Council President Goodhouse asked what harm it does if a private entity is looking at the plan. Mayor Snider asked if they could support adding"secure external resources to expand the city's urban growth boundary and the South River Terrace area and allow initial planning efforts in West River Terrace"to strategy 3.1. Mr. Asher said staff could live with what council wants. He said they are working on a set of assumptions that there will not be any disagreements between MLG and the city when it comes to costs. The harm with enlarging the scope is the risk of agreeing about paying for additional staff and legal services,as well as other indirect costs to the city. He asked if they could make a little more progress with MLG in regards to the partnership and agreement before council expands the scope and budget of this. Mayor Snider said this just allows for the initial concept planning and if MLG or the development community objects to these things,they would not concept plan the area. Mayor Snider said the additional language just allows for moving forward if both parties can agree on things. He reiterated the city would not be paying for this,but would be doing some of the work. Mr.Asher said he believes it will be more difficult and confusing to the public to concept plan an area council does not intend to put on par with the other area they plan to develop. Councilor Newton does not believe the existing language precludes planning,and is concerned the additional language is confusing. Councilor Anderson agreed with Councilor Newton. Councilor Lueb said she does not have strong feelings about the language one way over the other. TIGARD CITY COUNCIL MEETING MINUTES —March 5, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 10 of 12 Mayor Snider asked staff to confirm their feelings on the current language not precluding this. Mr.Asher confirmed the language as written does not preclude a third party from concept planning West River Terrace. Councilor Anderson said they should allow for concept planning of West River Terrace. Councilor Lueb agreed with Councilor Anderson. Councilor Newton still thinks it is confusing,but agreed to have staff look at rewording it to make it clearer. Council President Goodhouse agreed. Consensus to have staff bring back additional language so it is less confusing. Councilor Newton said she is excited about this goal and being the liaison to the Community Engagement Committee (CEC). She wants to work on strategies with the CEC and Council on how they engage with the community. She feels a lot of their work should be talking to the community about services and a potential levy. She would like council to go door to door in the community to do as much outreach as they can. In her eyes,strategy 4.4 fits under everything and hopes that it informs everything they do. Councilor Lueb suggested changing the language in strategy 4.1 to say, "develop and implement strategies." Council President Goodhouse suggested including language in strategy 4.2 that initiates "listening" meetings. Something that suggests council will hold a regular set of listening type meetings in the community. City Manager Wine said that staff is working on an update of the strategic plan associated with strategy 3,and to have council and the community involved in that process. Goal 5: Councilor Anderson said council left this goal very vague in their meeting and said staff did a good job making it less vague and likes the way it is. Councilor Lueb agreed. Mayor Snider suggested taking out the word"cost"in strategy 5.2. City Manager Wine suggested adding"planned expenditures." Council agreed. Mayor Snider suggested adding strategy 5.6 to advocate for local control of reduced speed limits in residential neighborhoods. Ms.Wine said staff would bring these back to council for adoption. 7. NON AGENDA ITEMS -None. 8. EXECUTIVE SESSION -None. TIGARD CITY COUNCIL MEETING MINUTES —March 5, 2019 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov ( Page 11 of 12 9. ADJOURNMENT At 8:39 p.m. Council.President Goodhouse motioned to adjourn the meeting. Councilor Lueb seconded the motion. Motion passed unanimously. Name Yes No Councilor Anderson Mayor Snider Council President Goodhouse Councilor Newton Councilor Lueb Kelly Burgoyne,Deputy City Recorder Attest: Jason B. Snider,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES —March 5, 2019 City of Tigard ( 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 12 of 12 1114 , Il City of Tigard Tigard Workshop Meeting Minutes TIGARD March 19, 2019 •El IEI 1. WORKSHOP MEETING A. At 6:30 p.m. Mayor Snider called the City Council workshop meeting to order. B. City Recorder Krager called the roll. Present Absent Councilor Lueb V Councilor Anderson V Mayor Snider V Council President Goodhouse V Councilor Newton V C. Mayor Snider asked those attending to stand with him for the Pledge of Allegiance. D. Mayor Snider asked Council and staff for Non-Agenda items. 2. RECEIVE UPDATE FROM WASHINGTON COUNTY COOPERATIVE LIBRARY SERVICES Acting Library Co-Directors Halsted Bernard and Teresa Ferguson presented this item and introduced WCCLS Manager Lisa Tattersall. Ms.Tattersall discussed the partnership between WCCLS and the 13 member libraries. WCCLS represents the county, nine cities and three nonprofit organizations. Two-thirds of the funding comes from Washington County's general fund and one-third comes from a local option levy, expiring in 2021. WCCLS provides 59 percent of the library's annual funding of$6,237,420. WCCLS Manager Tattersall listed some county-wide statistic and said there are 1.7 million items in the shared collection,including books,movies and music.There are 15 million searches in the catalog and 11.2 million checkouts, of which one million are digital books. There were 3.7 million library visits and 133,675 volunteer hours. Acting Library Co-Director Bernard gave some Tigard Public Library statistics. There are 230,000 items in the collection, 1.2 million checkouts and 100,000 of those are digital books. There were 340,000 library visits and 300 volunteers contributed 15,000 hours. She noted that a library volunteer was present in the audience. People unable to come to the library can use Linda.com, etc. and other digital resources such as the New York Times subscription. TIGARD CITY COUNCIL MEETING MINUTES — March 19, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 1 of 6 WCCLS Manager Tattersall discussed examples of programs for all ages. A program for in-home daycare providers brings books to them and provides instruction on what skills young children need to learn to read. The children can keep books after graduating from the program. In the summer volunteers go out to migrant farmworkers and bring books, deliver books to homebound people not able to come to the library, take calls and requests and mail out books to those living in care centers. Ms. Bernard said Tigard Public Library offers online tutoring and 600 programs per year including 375 Story Times. The Dogs and Tales program encourages young readers to read out loud to emotional support animals, connecting kids to the act of reading aloud and building their confidence in reading out loud. Tigard Public Library offers adult services such as dance, ukulele concerts, egg decorating and summer reading programs with prizes. WCCLS Central Services provides library materials distribution and moves 1.7 million items, sorting 10,000 items per day. The Tigard Public Library has "Oscar," the automated materials handler (AMH) which helps sort over 1 million items per year. Books fed into the machine are moved on a conveyor, sorted electronically and arrive back on the shelf sooner. This allows more staff time spent at public service desks. Tigard Library patrons checked 460,000 items on their own in 2018 by using the AMH. This is 24-36 hours faster for both removing an item from patron records and getting items returned to the shelves. County-wide digital collections are kept at the county level. Linda.com is a video resource for classes on business skills, technical skills and online language learning.WCCLS now provides online library card sign up,which gives immediate access to digital materials. They provide broadband for pubic internet access and wi-fi. Council President Goodhouse asked how many items are downloaded each month and Ms.Tattersall said she would get that number for him. Mayor Snider asked about the digital collection and if Ms. Tattersall had a sense if providing digital content is cheaper. She replied that the cost per digital book is complicated as up front they cost more than print books. The biggest cost for print books is the personnel. Mayor Snider asked if a digital book can be kept in perpetuity and Ms. Tattersall said it depends. There are many different publishers and some prefer a model for the use of 26 digital books simultaneously but this changes. WCCLS has one person in charge of digital content.The budget is 1.6 million. She said there were 1 million digital checkouts in 2018. Council President Goodhouse asked if someone goes to the website and purchases a digital book, could the Library get some kind of payback or credit. Ms. Tattersall said this was possible. It would be an interesting way to raise money. She said their levy passed in 2015 expires in June of 2021. The next levy cycle is 2021-2026 and renewal of the current levy rate will be on the ballot in 2020 in May or November. Councilor Newton asked for historical information on website visits vs. library visits and Ms. Ferguson said she would research that for her. 3. RECEIVE UPDATE ON PROPOSED AMENDMENTS TO URBAN FORESTRY MANUAL Assistant Community Development Director McGuire and Assistant Planner Smith presented this item. Mr. McGuire said overall the program is working fairly well. Two areas will be addressed TIGARD CITY COUNCIL MEETING MINUTES — March 19, 2019 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 6 tonight. Planning Commission may be interested in meeting with council on Tree Code policy issues. The area that is not working well now is the Tree Grove policy. We put together a public process to create incentives for maintaining tree groves but other than one development in River Terrace who protected tree groves, staff is not seeing anyone take advantage and it is not resulting in tree preservation. There are also sites where we are losing some important large trees because developers are cutting down large sequoia or oak trees because they have control over where trees are in the development. Planning Commission may want to consider if there is a certain size or tree species that should have protection. Councilor Newton asked if a permit was needed for removal of an existing tree.Assistant Community Development Director McGuire said usually not, except in sensitive lands. He said street trees require a replacement but backyard trees do not. Assistant Planner Smith presented a PowerPoint and gave some background on the Urban Forestry Manual which was approved in 2013. It is implemented by Administrative Rules which cover the details of urban forestry code provisions in the Tigard Municipal Code and the Community Development Code. Staff has kept a log of issues with the current Urban Forestry Manual and changes that are needed for consistency with the updated Community Development Code. Changes include updating terminology and outdated numerical Code references, changing canopy requirements and clarifying tree bonding requirements. She said staff needs direction on whether to move forward with an administrative rule public notice. After public comments the City Manager will approve, modify or reject the proposed amendments. Mayor Snider noted that the staff recommendation calls for the City Manager to make the decision. In response to a question from Councilor Lueb regarding other code changes going to the City Manager for approval, Mayor Snider said most code amendments come to Council and once they take policy action, the more detailed operations matters go to the City Manager for approval. Two areas handled in this way are water and urban forestry. Councilor Anderson commented that there had been a backlog of litigation with builders and asked if that had been cleared up yet. Assistant Community Development Director McGuire said it had all been resolved. Councilor Anderson said these were good amendments and he was supportive. Mayor Snider asked if any councilor was not in favor of allowing the city manager to approve these changes and no one disagreed with that process. 4. RECEIVE QUARTERLY CAPITAL IMPROVEMENT PLAN UPDATE City Engineer Faha said the engineering division is working on over 40 capital projects. Their function is to implement the Capital Improvement Plan (CIP), oversee design and construction and do the permitting for public infrastructure projects so we know they are done well and the City has long-lasting infrastructure. She presented a PowerPoint of each project and its budget and discussed each project and its budget and schedule status. TIGARD CITY COUNCIL MEETING MINUTES— March 19, 2019 City of Tigard I 13125 SW Hall Blvd., Tigard, OR 97223 www.tigard-or.gov I Page 3 of 6 Highlights included: Parks Dirksen Nature Park—Cattle are coming in May to help in the process of restoring the oak savannah because elk cannot be brought in. The cattle will graze for two-three weeks and will be fenced in at the northern part of Dirksen Nature Park. The Nature Play Area is nearing completion and the Interpretive Shelter/Restroom is complete. Tigard St. Heritage Trail—It has been challenging working with the railroad agencies and comments are still being received. Mayor Snider offered the help and involvement of local politicians and City Engineer Faha said City Manager Wine has been very helpful in breaking through the logjam. Streets Upper Boones Ferry Adaptive Signals—Progress continues to be slow because it was delayed so long figuring out impacts of the ADA lawsuit with ODOT. A Pavement Management project manager will be hired. The slurry seal contract is ready for bid and the Durham Road overlay design is underway. Hunziker Industrial Core—Councilor Newton mentioned that she went on a ride along on Tech Center Drive and was impressed with the construction. The North Dakota bridge project has started. The RFP for design will occur over the next few months and will be managed by ODOT. Water Water projects are underway and needs are coming up sooner because of increased growth. In response to a question from Councilor Newton, City Engineer Faha said Lake Oswego just completed their water master plan and Tigard and Lake Oswego are working together on a conservation plan. The water rate and SDC study will follow the master plan. There is a desire to understand future rate and SDC needs for all utilities and staff will be scheduling a Council discussion on storm water and water rate studies. Red Rock Creek Waterline Relocation—This is being phased to coordinate with other projects and design and construction are underway. Sanitary Sewer East Fork Derry Dell Creek—This project will be designed and permitted for stream restoration and sewer line protection. Fanno Creek Sanitary Siphon Repair—The final design is complete but construction is delayed to spring/summer of 2019 or later due to permitting and easement acquisition. The sanitary sewer master plan will begin next year. TIGARD CITY COUNCIL MEETING MINUTES — March 19, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 4 of 6 Storm Water The Arthur Creek bank stabilization of Fanno Creek will be constructed this summer. There is an undersized culvert under 124`h Avenue that is undermining the street. Staff will replace this and fill a sidewalk gap at the same time. Kruger Creek—This project will restore the creek channel. This is the creek that runs under Gaarde and Benchview. Other Projects City Engineer Faha will be back to council in May or June regarding the ADA Transition Plan. The initial draft was prepared and meetings are being held with staff. Many City assets will need to be repaired or replaced to meet requirements. The Public Works Facility is looking for new space to take care of future equipment and personnel and moving the function out of the downtown area. City Engineer Faha showed a map of the slurry seal program for the summer of 2019. The pavement overlay is scheduled for Durham Road from Summerfield Drive east to the high school this year. City Engineer Faha said there is much to celebrate with many Fanno Creek projects being worked on including a Scholls Ferry Road signalized crossing at the flood location. Council President Goodhouse asked about putting in a wall along Fanno Creek and City Engineer Faha replied that solution would reduce the capacity of the underpass to cross creek flows which would just create problems elsewhere. Videos are available on the website promoting the April 27 Camas Festival at Dirksen Nature Park and the fairy drawers being installed on sequoia logs in the Nature Park as a tribute to a lost City colleague. Mayor Snider said the CIP update was very much appreciated and the positive impact of these projects on the community is huge. 5. NON-AGENDA ITEMS There were none. 6. EXECUTIVE SESSION None was scheduled. TIGARD CITY COUNCIL MEETING MINUTES — March 19, 2019 City of Tigard I 13125 SW Hall Blvd., Tigard, OR 97223 www.tigard-or.gov I Page 5 of 6 7. ADJOURNMENT At 7:56 p.m. Council President Goodhouse moved for adjournment. Councilor Lueb seconded the motion. Mayor Snider conducted a vote and all voted in favor. Yes No Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Carol A. Kruger, City Recorder Attest: Jason B. Snider,Mayor Date TIGARD CITY COUNCIL MEETING MINUTES— March 19, 2019 City of Tigard 113125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 6 City of Tigard Tigard City Council Meeting Minutes TIGARD March 26, 2019 STUDY SESSION Council Present: Mayor Snider, Council President Goodhouse,Councilor Lueb,Councilor Newton and Councilor Anderson Staff Present: City Manager Wine, City Attorney Rihala and City Recorder Krager A. Metro Councilor Dirksen was unable to attend so his Metro update will be rescheduled. B. Council Liaison Reports: Councilor Lueb reported on the National League of Cities Conference she attended in Washington DC. She said she found it very worthwhile and informative. Councilor Anderson also reported on the NLC and attended a Leading through Destruction session.The Regional Water Providers Consortium distributed their annual report and also their proposed"dues shares." Councilor Newton attended the Good Neighbor Center fundraiser which raised$37,000. She said there will be a Committee for Citizen Engagement meeting on April 17. Councilor Goodhouse reported on the NLC and asked for infrastructure requests to submit to the Federal Transportation Committee he sits on. Mayor Snider summarized the Washington County Coordinating Committee meeting and said Tigard's Safe Routes to School program was recommended for MSTIP grant funding. He said Washington County is starting to discuss requiring drug manufacturers to help pay for costs associated with the drug take-back program. City Attorney Rihala asked council if they have any concerns with home rule if this goes forward. Mayor Snider said he did not as it is a public health issue. Administrative Items: Mayor Snider asked if council concurred on sending a letter to Congressional delegations supporting the US Conference of Mayors legislative agenda priorities.There was consensus to ask staff to prepare the letter. Councilor Newton expressed concern about providing enough opportunities for citizens to weigh in on the budget this year due to the budget meeting schedule change and recommended the fifth Tuesday(April 30) be used for council outreach. She said she went door to door while campaigning and got into good discussions with citizens so she thought that council could take different neighborhoods and knock on doors. A card could be printed with budget information on one side and ways to connect and weigh in on the other. She asked if there was interest in trying this method of engagement once a month. Mayor Snider said there are two meetings cancelled in April and those nights might also be good. Council President Goodhouse said he likes going into the neighborhoods and knocking on doors but also wants to hold traditional outreach events. TIGARD CITY COUNCIL MEETING MINUTES —March 26, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 1 of 11 Mayor Snider asked about an ice cream social. City Manager Wine mentioned that moving the ice cream cart takes a lot of staff effort. Councilor Newton said she campaigned on weeknights at times and people were okay with that. Councilor Anderson said the first ever Camas Festival would be held at Dirksen Nature Park on April 27 and he asked if there was interest in having a table with coffee or something there for a council outreach opportunity. City Manager Wine said she will talk to public works staff to see how that can be accommodated at the event. Staff will prepare maps and handout cards for Council door to door outreach on April 27. 1. BUSINESS MEETING A. At 7:30 p.m. Mayor Snider called the City Council and Local Contract Review Board to order. B. City Recorder Krager called the roll. Present Absent Councilor Newton ✓ Councilor Lueb V Councilor Anderson V Mayor Snider V Councilor Goodhouse V C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance. D. Mayor Snider asked staff and council if they had any Non-Agenda Items. There were none. 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication— There was none. B Update from Police Chief McAlpine -Chief McAlpine updated council on February statistics and highlighted several issues including business burglaries and unauthorized use of motor vehicles.The police have noticed patterns in burglaries from construction sites, Tigard Plaza,some convenience stores and gas stations. It is a work in progress and promising leads have been received. She said vehicle thefts are rising. In February five Honda CRVs were stolen and Tigard's crime analyst identified some individuals drawn to those and at the same time Beaverton Police issued a search warrant and six CRVs were recovered. She said 63 percent of the February workload was societal-type calls such as drugs,disorderly conduct, trespass, family,mental health or intoxication. There are six vacancies on staff and the department is trying to have the least impact on patrols. Chief McAlpine shared that the department is going through Oregon Accreditation Affiance application process and all files have been reviewed.An on-site visit was conducted. We will find out in April if we are awarded accreditation. TIGARD CITY COUNCIL MEETING MINUTES —March 26, 2019 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 2 of 11 Councilor Newton mentioned she was on a police ride along Monday night. She said calls were slow but most were of a societal nature which are very time consuming. She said she was impressed with the officer's ability to read the situation and figure out how to help these individuals. Mayor Snider mentioned that the Metropolitan Mayor's Consortium is pushing quite hard on legislation to address the uptick on auto theft which is due in part to a court ruling that was not favorable towards prosecuting these crimes. He asked Chief McAlpine if she was tracking what is happening with this in the Oregon Senate and House and whether she might consider testifying. Chief McAlpine said their OACP representative is monitoring this. Mayor Snider said this is a top priority with mayors. Councilor Lueb said she also went on a police ride along and found staff to be incredibly gracious with their time and patience with explaining what was going on and the challenges they face. The Chief thanked both councilors for taking the time to learn about the police and what they do. C. Tigard Area Chamber of Commerce—CEO Mollihan gave an update.Leadership Tigard learned about non-profits and boards. The Chamber's Government Affairs Policy Committee is in full swing and one thing they did was send a letter to the legislature regarding a paid family leave bill that would be very costly. She encouraged everyone to save the date for the Shining Stars Community Award Gala on May 3.The Tigard Downtown Alliance hired a new artwork coordinator and the Art Walk is scheduled for May 31 through June 2.Tigard Farmers Market will open May 5.A new website was launched for downtown Tigard. City Manager Wine added that the City Council will host Good Morning Tigard at City Hall on May 30. D. Citizen Communication—Sign-up Sheet. Jerry Hoffman, 10950 SW 89th Avenue Tigard,OR 97223, spoke regarding the Thornwood development and said his house sits lowest on the block from any house in any direction of Thorn and 89th Avenue. He has lived there for 40 years and dealt with water problems. He referred to comments that the water problems created from building the new homes and asked Council if enough had been done. He said there is a retaining wall but was unsure if there was a retention pond. He described an area where a drainage pipe dead ends right at his property. He said builder Steve White admitted he could not mitigate for all the water. He asked if the city could reopen the case or give drainage more consideration because more houses are coming in. Mayor Snider asked if he has spoken to city staff. City Manager Wine suggested that engineering staff could look at the situation. She said if the runoff is worse the city could look into it but may not be able to reopen the case. Mr. Hoffman invited Council to drive to his property on a rainy day, stand and watch the water. He said he would like to see a ditch and retention facility. City Manager Wine said she will ask staff to contact him. John Mentesana, 8835 SW Thorn Street,Tigard, OR 97223, said he has spoken previously about the road on his property line where there are no sidewalks and several blind spots. He said he has returned to discuss water issues. He said at the Commission meeting on Feb 27 TIGARD CITY COUNCIL MEETING MINUTES —March 26, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 3 of 11 they said full water retention was not achieved by what was done with the ditch. This will be worse for Mr.Hoffman and other neighbors. The meeting states it was not achieved. He asked when it would be scheduled for a study session discussion. Mayor Snider replied that the city has provided a robust review and response and he had read a public statement in response to his previous questions. He noted that the water detention questions were the only new items heard tonight and the City Manager is prepared to respond. Mayor Snider said there will not be anything placed on a future agenda because there is no rationale to do so. But if there are more water questions and he has factual questions like Mr. Hoffman had, staff can respond to them,but there is no legal rationale to require a developer to do something different after the project is built. Mr. Mentesana said his son was almost hit by a car on the road on his property line and he is confused at council's response to not pursue this further. Mayor Snider said Council and staff have heard his concerns,evaluated them and he has found,along with other members of the Council that both staff and Council have done robust due diligence on the concerns Mr. Mentesana raised. Councilor Anderson noted that Mr. Mentesana referred to "commissioners"in his testimony and said that would probably be the Planning Commission for a land use hearing,not the City Council. He guessed that would be where Clean Water Services and others weighed in on water capacity. Mr. Mentesana asked about the item removed from the Study Session agenda. City Manager Wine clarified that the item from the Study Session to be rescheduled was Metro Councilor Dirksen's update as he was unable to attend tonight. She added that a citizen communication period is offered at business meetings but not workshops. Jamie Stasny, 17933 NW Evergreen Parkway#300,Beaverton,OR 97006 spoke about Council Goal 2. She said her firm has been working hard with staff and submitted a grant application to Metro and have started meeting with staff on the scope of the project for River Terrace South. Ms. Stasny said she wanted to clarify one point in Goal 2 as the language has changed a bit. The third bullet point talks about cost. The city wants the cost of this project to be borne by development,partners or grants obtained. What is not clarified is that these should be River Terrace planning project-related costs and they should be reasonable. She said conversations have just begun and she was optimistic about future conversations but it would be helpful to have clarification that these should be reasonable costs and specifically related to River Terrace. She requested this clarification be made either verbally or in the goal language itself. She noted that they want to break the project approach into phases. 3. CONSENT AGENDA (Tigard City Council and Local Contract Review Board) Mayor Snider read a description of typical Consent Agenda items and the list of items being considered tonight. A. APPROVE CITY COUNCIL MINUTES • January 29,2019 • February 5,2019 B. CONSIDER CONTRACT AWARD FOR AGENT OF RECORD SERVICES TIGARD CITY COUNCIL MEETING MINUTES —March 26, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 4 of 11 C. CONSIDER CONTRACT AWARD FOR RIGHT-OF-WAY MOWING SERVICES D. CONSIDER CONTRACT AWARD FOR A BOOM/BUCKET TRUCK E. CONSIDER CONTRACT AWARD FOR SEWER AND STORMLINE REHABILITATION SERVICES F. CONSIDER CONTRACT AWARD FOR ON-CALL UTILITY BUSINESS AND RAPES PLANNING SERVICES Councilor Lueb moved to approve the Consent Agenda as presented and Councilor Newton seconded the motion. Mayor Snider conducted a vote and the motion passed unanimously. Yes No Councilor Newton V Councilor Lueb V Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ 4. CONSIDER A RESOLUTION GRANTING EXEMPTION FROM PROPERTY TAXES UNDER TMC 3.50 FOR NON-PROFIT LOW-INCOME PROPERTIES Finance and Information Services Director LaFrance and Confidential Executive Assistant Lutz presented this item. This action would approve exempting city property taxes on four low-income properties owned and operated by Community Partners for Affordable Housing and one property operated by Resident Resources. Tigard Municipal Code Chapter 3.5 allows organizations providing low-income housing that meet particular criteria to apply for property tax exemption on an annual basis. The properties completed their applications by March 1 as required. Staff recommends approval of the resolution. Council President Goodhouse moved to approve Resolution No. 19-09 and Councilor Newton seconded the motion. City Recorder Krager read the number and title of the resolution. Mayor Snider conducted a vote and the motion passed unanimously. Resolution No. 19-09—A RESOLUTION GRANTING AN EXEMPTION FROM PROPERTY TAXES UNDER TIGARD MUNICIPAL CODE SECTION 3.50 FOR FIVE NON-PROFIT LOW-INCOME HOUSING PROJECTS OWNED AND OPERATED BY COMMUNITY PARTNERS FOR AFFORDABLE HOUSING (CPAH)AND RESIDENT RESOURCES OREGON Yes No Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ TIGARD CITY COUNCIL MEETING MINUTES —March 26, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 5 of 11 5. CONSIDER RESOLUTION OF SUPPORT FOR METRO REGIONAL TRAVEL OPTIONS (RTO) GRANT FOR SAFE ROUTES TO SCHOOLS PROGRAM Senior Transportation Planner Roth presented this item and said this resolution will authorize staff to submit a Metro Regional Travel Options (RTO) grant application to continue Tigard's successful Safe Routes to School program through the 2019-22 budget years. If awarded, this grant would enable Tigard staff to continue the program and expand to high schools, better partner with Tigard- Tualatin School District and include busing as well as walking and biking. Councilor Newton asked if the in-kind staff time is for the school coordinator. Senior Transportation Planner Roth said the total program cost over three years is$315,000 which includes $60,000 of in-kind match which is consistent with how the program has been run over the last several years. Councilor Anderson moved to approve Resolution No. 19-10. Councilor Lueb seconded the motion. City Recorder Krager read the number and title of the resolution and Mayor Snider conducted a vote. The motion passed unanimously. Resolution No. 19-10—A RESOLUTION AUTHORIZING A REGIONAL TRAVEL OPTIONS GRANT TO CONTINUE TIGARD'S SAFE ROUTES TO SCHOOL PROGRAM Yes No Councilor Newton V Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ 6. APPROVE AN IGA WITH WASHINGTON COUNTY TO ACCEPT MSTIP OPPORTUNITY FUNDS TO SUPPORT SAFE ROUTES TO SCHOOL PROGRAM Senior Transportation Planner Roth presented this agenda item and said this IGA with Washington County allows the city to receive and account for$40,000 in MSTIP Opportunity Funds to pay for the match required by the Metro Regional Transit Options grant for the current Safe Routes to School program. Mayor Snider expressed appreciation to staff for working so hard on this program. Councilor Lueb moved for approval of the IGA with Washington County as presented. Council President Goodhouse seconded the motion. Mayor Snider conducted a vote and the motion passed unanimously. Yes No Councilor Newton V Councilor Lueb V Councilor Anderson V Mayor Snider V Council President Goodhouse ✓ TIGARD CITY COUNCIL MEETING MINUTES — March 26, 2019 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov Page 6 of 11 7. CONSIDER ADOPTION OF CITY COUNCIL GOALS 2019-2021 City Manager Wine presented this agenda item. She said at the goal setting session on February 12 Council came up with five goal statements for the two-year timeframe of 2019-2021. She read them and said further discussion at the March 5 Council meeting led to some refined language to darify the strategic initiatives. An updated draft was included in the packet for this meeting. Council President Goodhouse referred to earlier testimony from Jamie Stasny during Citizen Communication and asked if other councilors felt the language addresses her concerns. City Manager Wine said the conversation has just begun on what the project details will be and if the city is to meet the Council goal to not have the urban growth boundary expansion planning supplant or disrupt existing work,it will need to backfill existing staffing. She was not averse to adding the words reasonable and project related. Councilor Newton said it seemed clear to her and she understands it to be specific to making that development happen. Councilor Lueb agreed that it is already specific to the project and did not think anything needed to be added to the bullet point. Councilor Anderson said the point is that Ms. Stasny did not want overreach into any other projects and he said he was giving verbal agreement to that. Mayor Snider asked if there were any staff questions on Ms. Stasny's comments on phasing. City Manager Wine said staff has begun discussions on what those phases might look like from their perspective and understand the concept of breaking the project into phases. Councilor Newton said under Goal 1 -Strategy 1.1, she is already working with the Committee for Citizen Engagement on Strategy 1.1 and plans to bring something to Council in the next month or so that would reflect that goal. Mayor Snider summarized that the goals have been vetted robustly and in the last week he has received positive feedback from a variety of community leaders and former council members and he appreciated them providing that input. He said he feels confident that these goals put the City on the right future path. Councilor Anderson moved to approve the 2019-2021 Council Goals as presented and Council President Goodhouse seconded the motion. Mayor Snider conducted a vote and announced that the motion passed unanimously. Yes No Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse V Mayor Snider thanked the Council,City Manager Wine and the community for putting forth effort towards setting Tigard's course for the next two years. TIGARD CITY COUNCIL MEETING MINUTES —March 26, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 7 of 11 8. INITIAL DISCUSSION OF POTENTIAL LOCAL OPTION LEVY AND/OR BOND City Manager Wine presented this agenda item which is an initial discussion on whether to seek a local option levy and/or a bond measure. She said during goal setting Council identified this as a goal for the 2020 timeframe.The goal setting session did not allow time for a lengthy discussion on how this would be defined and she did not hear consensus on what it should be or the timeframe. She said the Leadership Team was present,including Finance and Information Services Director LaFrance and Communications Manager Wyatt who are available for questions. She said staff is interested in what Council needs to know to develop a decision path. She said one thing talked about after the unsuccessful levy last year was that if there is a focus on police and public safety,we may want to consider adding a police facility bond. Ms.Wine noted that staff provided a draft work plan and a draft communications plan in the agenda packet. Staff believes that there are nine-twelve months of work to determine what should be in a levy. Some community members said that the 2018 levy proposal was not well defined enough and it was not clear what the community would get from that proposal so we are trying to address that. Staff would like to hear what kind of communication and refinement through community engagement Council would like to have.Another point of learning from the 2018 levy is that after it is filed staff and materials created by staff must remain neutral arid factual. The more time pre-referral we have, the more we can say to the community about what this measure could deliver. Council President Goodhouse said he wants to see a public safety levy and a bond for a new police facility and he would like to come to a decision soon using the data we have and then spend more time going out into the community doing outreach. He requested a couple of options for levy amounts and what a bond would provide. Councilor Anderson agreed with the public safety focus on police and said a police station is badly needed. It needs more than a renovation;it needs a scrape off and an entirely new building. He wants staff to provide ballpark options and said the more specific, such as the number of officers needed, the better because people want to know what they are voting on. Councilor Lueb said she has heard concerns recently regarding streets and sidewalks and asked if the focus on safety would include any sidewalk backlog improvements. Council President Goodhouse agreed with the safety factor and said he asked for a sidewalk gap program when he first came onto council. But when sidewalks were added to the recent levy try and it muddied the message. He suggested looking at police and safety and then asking in a year or two for a sidewalk gap bond that would take care of Safe Routes to Schools, trails and sidewalks. Mayor Snider said when staff did the gap analysis referred to by Council President Goodhouse;the cost came to roughly$100 million. Councilor Lueb responded that she was aware of the costs and did not think it needed to be done at one time,but she has heard the concerns and was interested in some options, especially with the City's walkability goal and upcoming ADA expansion. She asked how these needs would be addressed for all community members. Councilor Newton said she supported options based on police department services and a new building. She said we need to start tomorrow and shop options with citizens. At the same time we need to talk to them about what it costs and ask,"Do we fund part of it and what does that look TIGARD CITY COUNCIL MEETING MINUTES—March 26, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov Page 8 of 11 like?" People need options and choices.There will also be questions about what we do with the money we already receive. We need to be able to talk about park maintenance or library service levels because if we are going to shift to police on our current general fund,we can't cover these other things reasonably. Mayor Snider asked if she was willing to include street and sidewalk ideas and Councilor Newton replied that could be an option but what she heard from talking to people is that the more specific we can be (response time,number of officers), the better. Council President Goodhouse recommended to keep with police and a police station. One option could be sidewalks but more focus could be on police. City Manager Wine said when the city went out for a levy in 2018 we asked for$1.18 and that size of a levy would bring in roughly$8 million. She said in terms of scoping there was no intention to go out for a levy that would entirely fund the police department but would be about enhancing or ensuring that patrol districts are fully staffed, for example. She said we also learned in 2018 that it is confusing to talk about having a levy fund something we are already doing. She said staff will bring back options for services that complement, enhance or ensure services are at an adequate level in the police department. She added that$1.18 was more than some voters were willing to vote for. Councilor Newton said if there is concern about maintaining financial support for other functions we need to be prepared to address that. Councilor Anderson asked about the upcoming ADA number coming up in the budget. Finance and Information Services Director LaFrance said a standard Council set in their goals for the next two years is that at least 10 percent of the transportation Capital Improvement Plan goes towards pedestrian or bike facilities, sidewalks,bike lanes and trails. Councilor Anderson said,'With that said,we should keep chipping away at it as we are,and focus more on a police levy and facility." Mayor Snider said he was hearing more consensus for a police levy and facility. City Manager Wine said staff will bring back options for public safety facility and operations. She said the second question was the timeframe. Staff agrees that the sooner,more clearly defined and the fewer changes, the better. She said staff proposed engaging the Bond and Levy Task Force to advise Council on what the levy and bond package should look like and asked if there were others Council wanted to engage. In response to a question from Council President Goodhouse, City Manager Wine said staff heard two lines of thinking at the goal setting session. Councilor Newton suggested listening to the public between March and July to get input on options.Then in July, seek public feedback on a proposal which would get refined through September. Council President Goodhouse said it seemed to him that a decision needed to be reached sooner so more time can be spent talking to the public. He said it was not a complex bond and levy. Mayor Snider added that there has already been more direction provided than for the 2018 levy. He said the city wouldn't be asking if public safety is the right thing;people would be asked if traffic enforcement is more important than school officers,for example. Councilor Newton suggested approaching people with the question, "These are the services we are talking about, what do you think?" She said there may be a lot of support indicated prior to July and we may be comfortable moving ahead sooner. TIGARD CITY COUNCIL MEETING MINUTES— March 26, 2019 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov Page 9 of 11 Councilor Anderson agreed with activating the Bond and Levy Task Force,noting that they would have more narrow parameters this time. Finance and Information Services Director LaFrance said staff will bring options to the Council meeting of April 23 to help narrow down the services and estimate the size. Council President Goodhouse suggested reaching out in the next week or so to former task force members to see who is interested and available. He said a roundtable outreach session could be scheduled for a workshop and seek a variety of business owners and community leaders. Councilor Newton agreed it is a good idea to integrate the Bond and Levy Task Force. She said a community in Georgia gathered citizens interested in being on a committee by going door to door and asking if people want to get involved. She said this will also be a topic of conversation at the Committee for Citizen Engagement meeting on April 17. Mayor Snider agreed with reforming the Bond and Levy Task Force but suggested that Tigard has some gifted and experienced community leaders and elected officials that have run campaigns and he wanted to add these experienced people to the task force or have a separate group. Councilor Anderson said as far as selling the bond goes,there is nothing more convincing than offering open house tours of the police station. He also suggested having police leadership attend events and outreach. Council President Goodhouse said he and Councilor Lueb attended a facilitated conversation on equity in the Triangle that was overseen by a moderator. He suggested the same format including tables and a moderator at each table for a community meeting held at the high school or the library. Mayor Snider agreed and said the Bond and Levy Task Force could be included. Councilor Newton supported having one or two meetings with the previous task force to get their input. Councilor Lueb said she likes the idea of the task force and supports diversifying it because only good things can come from that. She recommended designating a certain amount of messaging to the task force and then each of them could take control of communications,designating a certain amount of messaging and then taking control of communication at different kinds of meetings to meet people where they are. She said there needs to be a central group that can put together a cohesive message. Councilor Newton added that the CCE could be included in that group. City Manager Wine said she was not hearing major timeline changes from the council. Communications Manager Wyatt will incorporate Council's suggestions into the communication plan and bring back a refined plan for consideration. Council President Goodhouse reiterated that there needs to be an education campaign and the city should respond to questions in a timely manner and post the responses. 9. NON-AGENDA ITEMS There were none. 10. EXECUTIVE SESSION None was held. TIGARD CITY COUNCIL MEETING MINUTES —March 26, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 10 of 11 11. ADJOURNMENT At 8:54 p.m. Councilor Anderson moved for adjournment. Council President Goodhouse seconded the motion. Mayor Snider conducted a vote and the motion passed unanimously. Yes No Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Carol A. Kroger, City Recorder Attest: Jason B. Snider, Mayor Date TIGARD CITY COUNCIL MEETING MINUTES —March 26, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 11 of 11 el City ofTigard • . Tigard City Council Meeting Minutes TIGARD April 2, 2019 1. BUSINESS MEETING A. At 6:32 p.m. Mayor Snider called the meeting to order. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—City Manager Wine explained that due to the cancellation of the city council meeting on April 9 and 16,city staff needed to have two resolutions passed by council in order to apply for a Metro Community Development Grant that has a deadline of April 19. 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—None. B Citizen Communication—Sign-up Sheet. John Mentesana,8835 SW Thorn Street,Tigard, OR 97223, said he has spoken previously about his safety and water detention concerns related to development on Thornwood Street and understands the city is not going to have the Planning Commission revisit this. He then read from Planning Commission minutes regarding the approved development and water run-off. He asked what the city is going to do moving forward about water and safety concerns. He submitted the Planning Commission minutes and his correspondence for the record. Mayor Snider explained staff is still following up with the homeowner regarding the water detention questions that were previously raised. He said it is important to note that if the Planning Commission approved the project then the land use criteria was met and probably did not require full water detention. TIGARD CITY COUNCIL-April 2, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 1 of 8 Mr. Mentesana said he is also concerned with the build-up of feces and paper in the road from the water run-off. Mayor Snider asked him if he is now talking about there being a sewer issue and not a stormwater issue. Mr.Mentesana replied it is both and explained what is happening. He asked if building permits would be issued. City Manager Wine explained that in her email to him earlier,she said that if the conditions have been met,then building permits would be issued. She is unaware of any issues regarding feces in the road. Mr. Mentesana asked what he should do moving forward. Mayor Snider replied the last item being followed up on is regarding the questions that were raised by Mr.Hoffman about the stormwater run-off. He said staff is still following-up on this. Mr.Mentesana asked if they could add his concerns about his house getting flooded and him having to replace the ducting in his home because of the flooding. Mayor Snider responded the stormwater review by staff encompasses the entire neighborhood and is not isolated to just Mr. Hoffman. 3. CONSENT AGENDA (Tigard City Council and Local Contract Review Board) A. PROCLAIM NATIONAL COMMUNITY DEVELOPMENT WEEK B. PROCLAIM PLAY BALL MONTH C. APPROVE CITY COUNCIL MINU 1'FS • February 19,2019 • D. LOCAL CON TRACT REVIEW BOARD CONSIDERATION OF CONTRACT AWARD—UTILITY'TRUCK BOX FABRICATION E. LOCAL CON TRACT REVIEW BOARD CONSIDERATION OF CONTRACT AWARD—MICROSOFT ENTERPRISES LICENSE AGREEMENT Council President Goodhouse motioned to approve the consent agenda as presented. Councilor Newton seconded the motion. Motion passed unanimously. Name Yes No Council President Goodhouse 4 Councilor Newton q Councilor Lueb 4 Councilor Anderson Mayor Snider 4 TIGARD CITY COUNCIL-April 2, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 2 of 8 4. INFORMATIONAL PUBLIC HEARING: CONSIDER RESOLUTION TO AMEND MAS 1'ER FEES AND CHARGES FOR THE PARKS AND RECREATION FEE A. Mayor Snider opened the public hearing. B. Mayor Snider read the hearing procedures and announced that anyone may offer testimony. C. Finance and Information Services Director LaFrance and Management Analyst Kang gave the staff report and provided background. D. Public Testimony Marc Woodard, 10093 SW Woodard Lane,Tigard,OR 97223,commended council on the additional fee and hopes that council will come together and make this a dedicated fund. City Manager Wine said staff received a letter from Michael Brewin regarding the increase in fee and this was submitted into the record. E. Mayor Snider closed the public hearing. F. Council Discussion and Consideration: Resolution No. 19-11 Council President Goodhouse motioned to approve Resolution No. 19-11. Councilor Lueb seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution.Motion passed unanimously. Resolution No. 19-11—A RESOLUTION AMENDING THE CITYWIDE MASTER FEES AND CHARGES SCHEDULE RELATED TO PARK AND RECREATION FEE WHICH IS ADOP 1'ED UNDER RESOLUTION NO. 18-33 Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider 5. INFORMATIONAL PUBLIC HEARING: CONSIDER APPROVAL OF RESOLUTION FOR THIRD QUARTER SUPPLEMENTAL BUDGET A. Mayor Snider opened the public hearing. B. Mayor Snider read the hearing procedures and announced that anyone may offer testimony. C. Management Analyst Kang gave the staff report,provided background,discussed changes that will include a citywide performance audit, credit card fees,refund of SDC fees for public improvements,increase of city staff in recreation that will allow for reinstatement of TIGARD CITY COUNCIL-April 2, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 3 of 8 eliminated programs,and the water service agreement. D. Public Testimony—None. E. Mayor Snider closed the public hearing. F. Council Discussion and Consideration: Resolution No. 19-12 Councilor Anderson motioned to approve Resolution No. 19-12. Councilor Goodhouse seconded the motion. Motion passed unanimously. Councilor Lueb asked what the reason was why the city chose not to charge credit card fees for utility bills. Finance and Information Services Director LaFrance explained that because Visa considers utility bills as a government service rather than a business service,the city could only charge a flat fee for utility bills rather than a percentage of the charge. So everyone,no matter if they are commercial or residential,the same flat fee would be charge. Council discussed this last fall and decided this was regressive and to move ahead with credit card fees for System Development Charges since those are based on a percentage of the charge. Council President Goodhouse asked if council would revisit this. Mr.LaFrance replied that the last direction staff received from council was to move forward as they are doing,and to revisit if Visa changes their policy and allows utility bills to be charged a percentage based fee. Resolution No. 19-12—A RESOLUTION TO ADOPT THE FY 2019 THIRD QUARTER BUDGET SUPPLEMENTAL INCLUDING BUDGET ADJUSTMENTS TO PUBLIC WORKS,POLICY AND ADMINISTRATION AND COMMUNITY SERVICES Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider 6. QUASI-JUDICIAL PUBLIC HEARING: CONSIDER ORDINANCE FOR 95Th AVENUE ZONE CHANGE A. Mayor Snider opened the public hearing. B. The City Attorney read a statement regarding hearing procedures. C. Mayor Snider asked Council if they have any conflicts of interest. There was none. D. Mayor Snider asked Council if they have any ex parte contact. There was none. E. Mayor Snider asked the audience if there is any challenge to the participation of a council • member. There was none. TIGARD CITY COUNCIL-April 2, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 4 of 8 F. Project Planner Pagenstecher summarized the staff report,provided background from the Planning Commission and recommendation,went over the zone map,density,existing zoning and adjacent development, discussed the removal of the Oregon White Oak trees that were on site,talked about the planned development overlay,ensuring development is compatible and that natural systems are protected,and staff's recommendation. Councilor Anderson asked if this would be a planned development. Mr. Pagenstecher said yes. G. Public Testimony-Mayor Snider called upon those who signed up to testify. Applicant Representative Brian Cobb,Infinite Architecture,PO Box 664,Donald,OR 97020, talked about the proposed development,parking and sidewalk conditions. He discussed the trees on the property the owner had removed just prior to the previous city council meeting, and said while the owner had the right to remove the trees he did leave more than half. He said according to the arborist,several of the trees were damaged,and it was recommended they be removed due to safety concerns. He agreed the removal of the trees was not done in the most transparent way,and was not meant to be done just prior to the previous council meeting,however, that is how the timing of the removal of trees happened. Councilor Newton asked the applicant if they received a report from the arborist regarding the damaged trees. Mr. Cobb replied they did not. They did not feel it was necessary to pay the arborist for the report. H. Staff response to testimony. None. I. Mayor Snider closed the public hearing. J. Council Discussion and Consideration: Ordinance No. 19-02 Council President Goodhouse asked the City Attorney if the removal of the trees plays into council's decision. City Attorney Rihala said the trees only come into consideration when related to applicable criteria,and staff has recommended that as part of the planned development overlay, the remaining trees on site be preserved. However,in terms of the removal of the trees just prior to the last council meeting when this was scheduled,then no, they do not. Councilor Anderson agreed with the Planning Commission's recommendation of R-7 and not R-12,and is ok with the comprehensive and planned development overlay plan. Councilor Newton agreed and said it is more compatible at R-7 and it may yield better for parking. Councilor Lueb agreed with the R-7 designation and thanked the Planning Commission for their work. TIGARD CITY COUNCIL-April 2, 2019 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 8 Councilor Lueb motioned to approve Ordinance No. 19-02. Councilor Anderson seconded the motion. Deputy City Recorder Burgoyne read the number and title of the ordinance. Deputy City Recorder Burgoyne conducted a vote and the motion passed unanimously. Ordinance No. 19-02—AN ORDINANCE ADOPTING COMPREHENSIVE PLAN AMENDMENT CPA2018-00003 AND ZONE CHANGE ZON2018-00004 TO AMEND THE TIGARD COMPREHENSIVE PLAN DESIGNATIONS AND ZONING DISTRICTS MAP FROM R-4.5 TO R-7 (PD) ON TAX LOTS 1S135DC 03600,03700 AND 03800 Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider 7. CONSIDER A RESOLUTION ESTABLISHING A PROGRAM FOR YOUTH CITY COUNCILOR City Manager Wine presented the item and explained that the resolution would establish a program for a selected youth from the Tigard Community to sit on City Council as a non-voting member. Councilor Newton said this is a great idea and is supportive of the resolution. Councilor Lueb is excited at the potential of having someone from the youth community on council. She is interested in having their perspectives and ideas. Council President Goodhouse asked if there is an age range. Mayor Snider said it would be an incoming junior or senior that would be eligible. Council President Goodhouse asked if they were under the age of 18 if that would require a chaperone attend the National League of Cities (NLC) conference with them. Ms. Wine said whoever is in the city staff role as Senior Management or Assistant City Manager would attend as the chaperone. She said the funding for this is part of the travel budget and is part of their responsibilities. Council President Goodhouse proposed reevaluating this role after a year. Mayor Snider suggested a two-year trial. Council agreed. Council President Goodhouse asked about policy regarding attendance. Mayor Snider said they may want to consider designating an alternate for situations of attendance issues. Councilor Lueb motioned to approve Resolution No. 19-13. Councilor Newton seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution. Motion passed unanimously. TIGARD CITY COUNCIL-April 2, 2019 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 8 Resolution No. 19-13—A RESOLUTION ESTABLISHING A PROGRAM FOR STUDENT REPRESENTATION ON THE TIGARD CITY COUNCIL AND ESTABLISHING CRITERIA FOR A YOUTH CITY COUNCILOR Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider 8. NON-AGENDA ITEMS City Manager Wine presented two resolutions, each for a Metro Community Development Grant. Hard copies of each resolution along with a summary memo from staff was available to council prior to the meeting. Councilor Newton said she realizes why this is before council tonight because of cancelled upcoming meetings. She stated her concern about the added workload to staff and asked if they are worried about this. Assistant Community Development Director McGuire said they are not and they are are still in negotiations;however,the grant is critical to getting the concept planning done and without it, the first step will not be completed. City Manager Wine said Tigard would proceed with the Grant. Council President Goodhouse motioned to approve Resolution No. 19-14. Councilor Lueb seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution. Motion passed unanimously. Resolution No. 19-14--A RESOLUTION APRPOVING AN APPLICATION FOR A METRO 2040 PLANNING AND DEVELOPMENT GRANT TO FUND THE WASHINGTON SQUARE REGIONAL CEN 1'hR UPDATE PROJECT Name Yes No Council President Goodhouse Councilor Newton 1� Councilor Lueb Councilor Anderson Mayor Snider Council President Goodhouse motioned to approve Resolution No. 19-15. Councilor Anderson seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution. Motion passed unanimously. TIGARD CITY COUNCIL-April 2, 2019 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 7 of 8 Resolution No. 19-15—A RESOLUTION APPROVING AN APPLICATION FOR A METRO 2040 PLANNING AND DEVELOPMENT GRANT TO FUND THE WEST AND SOUTH RIVER TERRACE URBAN RESERVES CONCEPT PLANNING PROJECT Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider 9. EXECUTIVE SESSION:Mayor Snider announced that the Tigard City Council would go into Executive Session to discuss labor negotiations under ORS 192.660(2) (d).All discussions are confidential and those present may disclose nothing from the Session.Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. City Council adjourned from Red Rock Creek Conference Room after the Executive Session. 10. ADJOURNMENT At 8:00 p.m. Councilor Newton motioned to adjourn the meeting from the Red Rock Conference Room. Council President Goodhouse seconded the motion. Motion passed unanimously. Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider Kelly Burgoyne,Deputy City Recorder Attest: Jason B. Snider,Mayor Date: TIGARD CITY COUNCIL-April 2, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 8 of 8 AIS-3836 3. C. Business Meeting Meeting Date: 04/23/2019 Length (in minutes):Consent Item Agenda Title: Proclaim Arbor Month Prepared For: Joanne Bengtson, City Management Submitted By: Joanne Bengtson, City Management Item Type: Receive and File Meeting Type: Proclamation Public Hearing: No Publication Date: Information ISSUE Should Mayor Snider proclaim April as Arbor Month in Tigard? STAFF RECOMMENDATION / ACTION REQUEST N/A KEY FACTS AND INFORMATION SUMMARY In Oregon, the first week of April is known as Oregon Arbor Week. In Tigard,the City Council encourages citizens to celebrate trees during the entire month of April. An Arbor Day observance and proclamation are one of four standards established by the National Arbor Day Foundation to qualify for Tree City USA.Tigard has received this recognition annually since 2001 and continues its proud history of commitment to preserving, enhancing and maintaining its urban forest.The city's trees provide an important backdrop for life in Tigard. OTHER ALTERNATIVES COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION The Mayor has issued this proclamation every year since 2001. Attachments Arbor Month Proclamation , ::.'4.7il II ___J ti (), 1(octomoxitc)n ,_:, r ii,1 11,-:., , k , r ,_ „ .1 ,.., _ city ofTigrrd _ • ARBOR MONTH 14 I G 0 i.Whereas, In 1872,Arbor Day, a special day set aside for the planting of trees, was 6,i , .f- ' , first celebrated in Nebraska; and ` ' ..,......1. i' }Il Whereas,Tigard's urban forest is part of a larger ecology that spans from mountains I} to ocean and is integral to our region's environmental quality; and (' ,t, Whereas, our urban forest includes a diversity of public and private trees that grace .f� our streets, yards, parks and greenways, provide habitat for wildlife, soften i.- = ' hardscapes, clean the air, protect water resources, and ensure that everyone can ; Ilia...40: experience natural beauty where we live,work and play; and ".io Whereas,the City of Tigard recognizes that our urban forest is a necessity and is an !¢` integral part of the city's infrastructure; and �, Whereas,we are committed to providing resources to maintain and enhance the urban forest; and ;r iti Whereas, people of all ages and backgrounds, including citizens, civic organizations, "'r businesses, and government agencies, have formed partnerships to participate actively in the stewardship and caretaking of Tigard's urban forest. NOW THEREFORE BE IT RESOLVED that I,Jason B. Snider, Mayor of the City of 1 Tigard. Oregon,do hereby proclaim the entire month of April 2019 as, ARBOR MONTH i, '; in Tigard. Oregon and encourage people throughout the city to become more H` ='- ' involved with the planting and stewardship of the urban forest throughout 2019. Dated this day of ,2019 ' !9 IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Tigard to be affixed. Imo`' ;;i-1 .' (; ..! Jason B. Snider, Mayor ,. City of Tigard Attest: 1 =( Carol Krager, City Recorder AIS-3827 3. D. Business Meeting Meeting Date: 04/23/2019 Length (in minutes):Consent Item Agenda Title: PROCLAIM MAY AS BIKE MONTH Submitted By: Carol Krager,Central Services Item Type: Motion Requested Meeting Type: Consent Agenda Public Hearing: No Publication Date: Information ISSUE Shall Mayor Snider proclaim May 2019 as Bike Month? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends approval of proclaiming May as Bike Month. KEY FACTS AND INFORMATION SUMMARY May is National Bike Month,sponsored by the League of American Bicyclists and celebrated in communities coast to coast. Established in 1956,National Bike Month is a chance to showcase the many benefits of bicycling and encourage more people to give bicycling a try. Local events include a Bike Rodeo at Charles F. Tigard Elementary on May 4, Walk+Roll to School Day on May 8, and the Walk+Roll to School Challenge on May 1-31. City of Tigard staff participate in the Bike More Challenge during the month of May,last year riding more miles than the distance between Portland and Columbus, Ohio. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION The last Bike Month proclamation was approved in April of 2018. Attachments Proclamation ;; ,, ; A, i - si i., f s 'I b f •�,~ •I el 3 CityofTi d '. . Bike Month - May 2019 ,s WHEREAS, the bicycle is an economical, healthy, viable and environmentally I l sound form of transportation, as well as an excellent tool for recreation and , 'E: ='I: enjoyment of Tigard's many trails; and :°i° WHEREAS, many Tigard residents and visitors will experience the joys of _.. bicycling this spring and summer through educational programs, commuting ":1 events, trail rides, helmet promotions and other bicycle events; and , WHEREAS, creating a walk and bicycle-friendly, interconnected community ' has shown to improve citizens' health, well-being and quality of life, growing local economies, improving traffic safety, supporting student learning outcomes, reducing pollution and congestion; and r WHEREAS, the national nonprofit League of American Bicyclists has declared the month of May as National Bike Month for each of the last 63 �{'' ' I years, and has done so again in 2019; and IrhS WHEREAS, during May several cities, businesses, schools, organizations ' `5 and civic groups throughout Oregon will be promoting bicycling as a '. ". transportation and recreation activity, as well as promoting greater public 0i4 li awareness of bicycle operation and safety education in an effort to reduce `1 collisions, injuries and fatalities. NOW THEREFORE BE IT RESOLVED THAT I, Jason B. Snider, Mayor of the City of Tigard, Oregon, do hereby proclaim May 4 as the day of the Bike Rodeo at Charles F. Tigard Elementary, May 8 as Walk+Roll to School Day, le May 1-31 as Walk+Roll to School Challenge, May 13-19 as Bike to Work i- Week, May 17 as Bike to Work Day, and May 2019 as Bike Month. r� k I. Dated this day of , 2019. I .:i IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal -rt-'`•j of the City of Tigard to be affixed. ,:- ..i 4. .: . , . ".."; ,lotl1,440. i '; Jason B. Snider, Mayor • City of Tigard Attest: City Recorder s AIS-3780 4• Business Meeting Meeting Date: 04/23/2019 Length (in minutes):30 Minutes Agenda Title: JOINT MEETING WITH THE TIGARD LIBRARY BOARD Prepared For: Halsted Bernard,Library Submitted By: Margaret Reh,Library Item Type: Joint Meeting-Board or Other Juris. Meeting Type: Council Workshop Mtg. Public Hearing: No Publication Date: Information ISSUE Shall the council hear an update on Library operations and Library programs from the Tigard Library Board? STAFF RECOMMENDATION / ACTION REQUEST This is an update only,and no action is requested. KEY FACTS AND INFORMATION SUMMARY The Tigard Library Board will meet with the Tigard City Council to discuss the current operations of the library and to discuss planning for future library services to our community members. OTHER ALTERNATIVES COUNCIL GOALS,POLICIES,APPROVED MASTER PLANS Meet with various Boards. DATES OF PREVIOUS COUNCIL CONSIDERATION The Council last met with the Library Board for a joint meeting on Library operations on April 17,2018. Attachments No file(s)attached. SUPPLEMENTAL PACKET 41110 FOR Y a.3-a / (DATE OF MEETING) /19t$neht- //gym /l/ Tigard Public Library Board Presentation 40 to City Council • 0 April 23, 2019 City of Tigard TIGARD Respect and Care I Do the Right Thing I Get it Done 0 Last fiscal year, patrons checked out over 1,100,000 physical items like books, DVDs, books on CD, music CDs, and more. They also checked out 97,877 digital items like e-books and e-audiobooks. 0 N i--1 LO cyoo O 0 0 0 I-1 O Ui I-1 = 00 0 As of right now, 38 patrons are waiting to check out one of the library's 11 new mobile hotspots. These hotspots are part of the new Library of Things collection, which also includes electric engravers, electricity usage monitors, and e- book readers. O I-1OLTI I-1 00 .4. 90 I-1I-A I-A N t, Librarians answered 58,712 patron questions last fiscal year. Patrons used the public computers and wireless network 101,171 times. 0 0 There were 31,364 attendees at 966 library programs in the last fiscal year ! These totals include programs for kids, teens, and adults — including story times six days a week. YEAR IN REVIEW TIGARD PUBLIC LIBRARY ,, F40174 , 1 FY 2017-18 ATA GLANCE II III :: x' 3L ' ØTE� rRAlr €rC ";U ESTiONS ``�"'. SESSIONS VISITS TO THE LIBRARY . _ANSWERED IN • 966 364 601 -; , .nn, NEW ITEMS ADDED PROGRAMS14004,4,. PROGRAM ATTENDANCE 1.1 •11. ITEMS million CHECKED OUT Ili k " 31K 01,171 c ACTIVE BORROWERS Rei BLIt C'' 1 '1 8, TURNOVER WIFI SESSIONS RATE 98.0% ,' PATRON SATISFACTION E-BOOKS !�l 4`elAPD�l3OLL`�EPS CHECKED OUT New Catalog centiv Added • Interactive: reflects library as a commons ,;�;sTaL . 7 LIFE , ... ` • Better search 111141 terCO , • Easy ways to browse: 11/ STATE new titles, recommended reads, award winners, and more Aimi, New Catalog •vailable at this location • Personalized Total Copies:25 Available:17 On Hold:0 On the shelves now at: experience: custom Tigard Public Library v usernames, shelves to Collection: Fantasy/Science Fiction VI Call#: FSF MANDEL•E. track yo u r next reads Availability by Location > • One-click holds & Place aHold library staffifi ForLater recommendations Fny,�itill" 0 Help Log In/My WCCLS 0 Washington County Search by Ct Cooperative Library Services Advanced Search Home Explore v Locations Library Card Events Digital Library Research Services Recent Staff Lists E�" 4,,,, . ouloteuus 41. j I IED iUUJfCfti Q .y,(,�z, Epolz �id��� �j U 1 Z Y 6lJ y� f.7 • t Ell ':t 2019 Oregon Book Awards» Single-Sitting Speculative Thank You.Earth!» Easy,Breezy,Beautiful-- by H Isboro Rob: Fiction:Fantasy&Sci-Fi...» by Beaveron Er daS Cover Squirrel!» TOPIC GUIDE by Hillsboro Elenac GENERAL RECOMMENDATIONS by Beaverton Brenda$ GENRE GUIDE GENERAL RECOMMENDATION'S Recently Reviewed Books IAS Egt. .'.ata 2 EMI New Catalog Demonstration New Teen Space: Why? • Provide welcoming and a . . - jlic a 1 relevant space for teens a • Support families I,I' pp by h 1Iv`4 111 keeping children and F. teens in adjacent spaces on the first floor • Promote lifelong literacy and learning New Teen Space: How? • Brainstormed with our Teen Librarian, staff, and Teen Library Council • Asked for feedback from teens, staff, Library Board, Friends • - of the Library, and the ` °' public • Leveraged existing resources \itt l Y i'p A � i � a ti r.4i� - ellh) . 1 t , ;‘ \y, J. .... ": \-, o. 41a1abUo�hc a ) 0 1 n. ._....._ _...----,.-'% ,if'ii,1 • I FF17H • e0 NYATPB i n '1 F.„ ',„0 • Oftk y ,.fix _."� a ""'111 a r/14"x , Jr ra x Teen Library Council writ , a1 „4x11 A. -.. d1► • „ _-mak , .•, .1 ,"Sj, .t a”' _ 1 . T y r •R 14". 1 •r-6-•- may. W♦ 1 i. •A. • �'..i.! .'7.-,- •,. . 11 • `» w' 1_. _ �'� f, ¢ fit • ,_ t 1 ____ ' ga. w y + i fir*1 i . 4 1 _., h x�r r j 1 Gy :�_ ,: �� 5 I 11 Ga,� PI r P" 4i - a �G2 y1 , \ -...r. e -1>F Fr Ate'. - — .� s r • .� _ • t Thank you! AIS-3825 5. Business Meeting Meeting Date: 04/23/2019 Length (in minutes): 10 Minutes Agenda Title: CONSIDER RESOLUTION OF SUPPORT FOR WASHINGTON COUNTY'S DRUG TAKEBACK PROGRAM Prepared For: Marty Wine,City Management Submitted By: Carol Krager, Central Services Item Type: Motion Requested Meeting Type: Council Business Meeting Resolution -Main Public Hearing-Informational Public Hearing: No Publication Date: Information ISSUE Shall the City Council approve a resolution supporting Washington County's drug takeback program? STAFF RECOMMENDATION / ACTION REQUEST Approve the resolution of support. KEY FACTS AND INFORMATION SUMMARY Washington County requests city support for a countywide drug take-back program.The county ordinance would require drug manufacturers to create a plan to have places where people can take their unwanted drugs to dispose of them (or mail them in for free) and for the manufacturers to pay for the cost of the program and disposal. It would require all producers of a covered product to implement a program as a condition of selling or offering for sale the product in the county. The basis for authority of this proposed ordinance is the County sitting as the Local Public Health Authority. ORS 431.415 is the statute that allows for the Local Public Health Authority to adopt ordinances related to public health matters. The Local Public Health Authority covers the entire county. The program's purpose is public safety and environmental health, to get unwanted drugs out of people's homes,and avoid having them become part of the water or waste streams.The County's proposed ordinance is modeled after county ordinances in Washington and California,in which kiosks are placed in pharmacies. This ordinance allows for periodic collection events sponsored by law enforcement or for law enforcement agencies to be an approved collector and requires the drug producers to dispose of the drugs that are collected at such events. Pharmaceutical producers will be required to design,manage,collect, and fund takeback programs;provide a minimum number of collection sites to residents;and offer education and outreach.Washington County Public Health will approve stewardship plans and provide oversight and enforcement. The County would collaborate with the Oregon Board of Pharmacy. The Board would advise the pharmacies' programs and provide oversight along with Clean Water Services or Health Department. OTHER ALTERNATIVES Tigard could take a neutral or opposing view of Washington County's proposed program. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION Mayor Jason Snider informed the council of the proposal at Council Liaison reports of March 26,2019. Attachments Drug takeback resolution Drug takeback fact sheet CITY OF TIGA.RD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 19- A RESOLUTION SUPPORTING WASHINGTON COUNTY'S DRUG TAKEBACK ORDINANCE, NO. 848,AND ACCEPTING ITS EFFECT IN THE CITY OF TIGARD WHEREAS, Washington County, acting as the Local Public Health Authority,is proposing to adopt a Drug Takeback Ordinance, No. 848 (the "County Ordinance"), requiring the manufacturers of drugs to create and pay for a program to take back drugs from the residents of Washington County at no cost, at convenient locations,and to offer a free mail back program;and WHEREAS, the County Ordinance is intended to provide for drug manufacturers to pay for the removal of drugs that are taken by residents to local law enforcement locations for disposal;and WHEREAS,by Washington County acting as the Local Public Health Authority,the County Ordinance will be effective countywide,including within the city limits of Tigard;and WHEREAS,Washington County has sought input from affected cities,including Tigard,as well as support for the County Ordinance. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The City of Tigard City Council supports Washington County's Drug Takeback Ordinance, No. 848,and accepts that the County Ordinance will be effective within the City of Tigard. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2019. Mayor-City of Tigard ATTEST: City Recorder-City of Tigard RESOLUTION NO. 19- Page 1 AN WASHINGTON COUNTY Drug Takeback Ordinance (Proposed) OREGON What is the ordinance? Washington County's proposed drug takeback ordinance would require drug manufacturers that sell their products in Washington County to provide and fund a safe and convenient way to dispose of unused medications. This would decrease the amount of unused medications available for misuse, diversion and accidental ingestion. It will also protect the environment. The ordinance would use an Extended Producer Responsibility(EPR) model that follows similar initiatives to deal with old and unused paint, eliminate amalgam from the dental waste stream, and recover electronic equipment from the waste stream. The model reduces the negative impacts to public health and the environment over the lifecycle of products. It is the power and duty of local public health authorities to enact a public health program or activity that is considered necessary to protect the public health and safety. Therefore, the ordinance would apply to all of Washington County. Why does Washington County need a drug takeback program? • The National Drug Control Strategy (January 2019) includes the reduction in the availability of illicit drugs in the United States to increase the success of prevention and treatment efforts. It supports deliberate, sustained, and well-coordinated education and prevention efforts to reduce the number of Americans who initiate illicit drug use, including expanding drug takeback. • Oregon has one of the highest rates of prescription opioid misuse in the nation. In 2015, 413,000 opioid prescriptions were filled in Washington County, with an average of 3.3 prescriptions per patient. Unused prescription drugs in a home's medicine cabinet can present a significant public health and safety concern.These medications, if not properly disposed of, can lead to abuse and accidental poisonings. • There are not enough opportunities for the public to dispose of medications in Washington County. The county's current system for collecting unwanted prescription drugs relies heavily on law enforcement agencies and single-day events. The public is often unaware of disposal opportunities or finds them inconvenient to use routinely. • Flushing pharmaceuticals and their metabolites can lead to water pollution and can negatively affect aquatic ecosystems. What medicines would be covered? The ordinance would apply to both prescription and over-the-counter human and pet medicines. The ordinance does not include sharps disposal. How would a countywide ordinance work? • Drug manufacturers will design, fund and implement a plan to manage drug collection. • Drug manufacturers will securely collect unwanted medicines from the public. • Drug manufacturers will increase access to drug collection kiosks by providing a minimum number of collection sites to residents. • Drug manufacturers are required to offer education and outreach to consumers on the safe and secure storage of medications as well as the inherent risks of improperly storing or disposing of opioids, and to discourage disposal of covered drugs in the garbage or sewer system. • Pharmacy and law enforcement involvement is voluntary. • Washington County Public Health will provide oversight. v.2/11/2019 Will the ordinance be effective? We have every reason to believe so. Similar ordinances have been adopted by three states (Washington, California and New York), seven counties in Washington, 12 in California, and Cook County, Illinois. These programs have resulted in increased collection of medications. For example, a program established in San Francisco, California has resulted in pharmacies collecting 80,437 pounds, compared to law enforcement collection of 4,095 pounds during the same timeframe. They are also more cost-effective than voluntary drug takeback programs. When will the ordinance be presented to the Board of Commissioners? The first reading of the ordinance is tentatively scheduled for April 2, 2019. The first public hearing is tentatively scheduled for April 23, 2019. How can I get more information? Contact Wendy Gordon, Washington County Health and Human Services' public information officer, at 503- 846-3634 or wendy gordon@co.washington.or.us. v.2/11/2019 AIS-3826 6. Business Meeting Meeting Date: 04/23/2019 Length (in minutes): 10 Minutes Agenda Title: CONSIDER ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 6.01 Prepared For: Shelby Rihala,City Management Submitted By: Tom McGuire,Community Development Item Type: Motion Requested Meeting Type: Council Business Meeting Ordinance -Main Public Hearing-Legislative Public Hearing: Yes Publication Date: Information ISSUE Shall Council amend Tigard Municipal Code Chapter 6.01 to allow for joint and severable liability for nuisance violations? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends adoption of the proposed amendment. KEY FACTS AND INFORMATION SUMMARY Chapter 6.01 of the Tigard Municipal Code contains the City's general nuisance provisions. Here, the code defines a "responsible party" to include the property owner,owner's agent,lessee,or the person who committed the acts or omissions that gave rise to the nuisance or allowed the nuisance to continue. This means there could be multiple responsible parties for a given nuisance. However,in these cases, the code does not address how to allocate responsibility for the costs or abatement of the nuisance. By clarifying that responsible parties are jointly and severally liable for a nuisance violation,this means that each responsible party is individually liable to the City for fully abating the nuisance or for the full cost incurred by the City in abating the nuisance. OTHER ALTERNATIVES Council could choose to not amend TMC 6.01. COUNCIL GOALS,POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION Not previously considered by Council. Attachments Ordinance CITY OF TIGARD, OREGON TIGARD CITY COUNCIL ORDINANCE NO. 19- AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE 6.01 TO PROVIDE FOR JOINT AND SEVERAL LIABILITY FOR NUISANCE VIOLATIONS WHEREAS, Tigard Municipal Code Chapter 6.01 contains the penalty provisions for violations of Title 6, relating to nuisances;and WHEREAS,while the definition of"responsible party"in TMC 6.01 includes persons with an interest in the property or persons responsible for the nuisance,the code does not address how to allocate responsibility;and WHEREAS, the City wishes to clarify that a responsible party is jointly and severally liable for any nuisance violation. NOW,THEREFORE,THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: Chapter 6.01.040 of the Tigard Municipal Code is amended as follows (additional language is shown in underline and deleted text is shown in met ). A. A violation of this title shall constitutes a Class 1 civil infraction, which shall will be processed according to procedures established in Chapter 1.16 of this code. B.Each violation of a provision of this tide smell constitutes a separate infraction,and each day that a violation of this title is committed or permitted to continue shall constitutes a separate infraction. C. If more than one person is a responsible party. they are jointly and severally liable for abating the nuisance or for the costs incurred by the city in abating the nuisance. DE.A finding of a violation of this title shall does not relieve the responsible party of the duty to abate the violation. Penalties imposed by this title are in addition to and not in lieu of any remedies available to the city. ED. Each violation of a provision of this title is subject to the specific penalty or administrative fee established in Chapter 1.16 of this code. SECTION 2: This ordinance shall be effective 30 days after its passage by the council, signature by the mayor,and posting by the city recorder. PASSED: By vote of all council members present after being read by number and title only, this day of ,2019. Carol A. Kroger,City Recorder ORDINANCE No. 19- Page 1 APPROVED: By Tigard City Council this day of ,2019. Jason B. Snider,Mayor Approved as to form: City Attorney Date ORDINANCE No. 19- Page 2 AGENDA ITEM No. 6 Date: April 23, 2019 PLEASE PRINT - This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Proponent—(Speaking In Favor) Opponent—(Speaking Against) Neutral Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone o. Name,Address&Phone No. CejV \\1. v ,+ Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. AGENDA ITEM No. 6 Date: April 23, 2019 TESTIMONY SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify before City Council on: Legislative Public Hearing — CONSIDER AMENDMENT TO TMC CHAPTER 6.01 TO PROVIDE FOR JOINT AND SEVERAL LIABILITY FOR NUISANCE VIOLATIONS This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Due to Time Constraints City Council May Impose A Time Limit on Testimony AIS-3816 7. Business Meeting Meeting Date: 04/23/2019 Length (in minutes):30 Minutes Agenda Title: Discuss Local Option Levy and Facility Bond Alternatives Prepared For: Marty Wine, City Management Submitted By: Marty Wine,City Management Item Type: Update,Discussion,Direct Staff Meeting Type: Council Business Meeting -Main Public Hearing: No Publication Date: Information ISSUE Council discussion about the scope of a local option levy and/or facility bond. STAFF RECOMMENDATION / ACTION REQUEST Further refine the scope of a local option levy and facility bond for May 2020 election. KEY FACTS AND INFORMATION SUMMARY On March 26,Council gave guidance that the city would seek a local option levy and facility bond that would be focused on public safety services at the May 2020 election. Specifically, Council discussed that the services to be included in a proposed levy and/or bond would be for Police,and a request to the Police Chief to identify and confirm needs. Outlined below is an alternative for Council's discussion that includes a description of the services to be provided by the levy and the cost and impact of those services. Staff recommends a core levy proposal focused on police patrol services with the possibility of adding to the proposal to support outreach to homeless persons. Levy proposal:A public safety levy for police patrol services •Fund eight police officers focused on police patrol.Takes the city from three patrol officers serving the five patrol districts to patrol coverage for all five patrol districts every day and shift. The focus of the proposal is to reduce response times for Priority 1 &2 calls from over six minutes to five minutes. •Improve Community Policing concept by assigning officers to the same district so officers get to know their area to improve relationships, problem solving, and address chronic issues. •Establish a two officer Homeless Outreach Team (HOT) that will proactively address transient, homeless,houseless issues working with service providers and code enforcement to address illegal encampments in a timely manner. Creates the ability to proactively address other chronic issues such as drug houses,high crime areas. Officers will use foot and bike patrol methods on paths and trails throughout the City. •Ensure all officers receive 40 hours of advanced crisis intervention and de-escalation training. •Can be accomplished for less than half of what was asked in May 2018: 45 cents per thousand AV. •Other messages,including(to be developed) oThe public safety levy would raise$_ million per year to provide patrol and homeless outreach services oThe levy would cost the typical home in Tigard that currently pays $ in property taxes, $ more per year,or a %increase in taxes paid by the homeowner. For example,if with a levy rate of$0.55/$1,000 and using the 2017-18 tax rolls,a typical home in 2020 will have an assessed value of$260,000 (RMV of$400,000) and will pay$4,470 in property taxes (depending which tax district they live in). That home will pay$143 for the public safety levy,an increase of 3 percent over their current property tax bill. Bond for Police and EOC Facility •Advancing a police facility proposal needs significantly more definition to bring an issue before voters. Staff are drafting an RFP to take long-range facility plan concepts to site design and facility program planning. •2013 Police Facility Needs Assessment suggested the current facility is undersized, crowded and inefficient. Major capital improvements would be needed in the next 10 years to city facilities,including addressing seismic and parking deficiencies. •In 2018,Tigard completed the Civic Center Long Range Facilities Plan.All three concepts for long-term development of the Civic Center envision a Phase 1 investment in a new,resilient police facility that includes an Emergency Operations Center and IT server room of 52,000 square feet. •Assumes that Tigard would develop a facility on city-owned land at the current civic center, and not incur costs of acquisition.Tigard may want to consider that a site that is not in the current urban renewal area might make future redevelopment of the current civic center available for other future opportunities than public uses. •Significant refinement of the plan is needed to include confirming siting, confirmation of the facility concept,parking considerations and refined cost estimates. •Is it possible to do that refinement work in a timeframe that works for 2020 election? •2018 study estimated a Police/EOC facility would cost$31 million,including PD parking. Preliminary cost estimates are already out of date and major escalation fees should be considered.Assume facility costs are$40 million at least. •Additional study is needed regarding funding a Police/EOC facility. Early concept for funding a facility might be possible without increasing tax rates and with existing resources oAbout$20 million could be paid for by renewing voter approved tax rate for bonds when current bonds for library retire. o Remainder of funding would need to be assembled. One concept is that non-voted debt could be issued and paid for from revenue in excess of program expenditures from Photo Red/Speed through Intersection programs,still ensuring no cost increase to voters. Next steps •Convene Levy and Bond Task Force in May and June and invite additional members to advise who have campaign,voter funding and community knowledge.Ask the Task Force to confirm the need, recommend services, facility,and rate. •Work with Committee for Community Engagement to confirm outreach approaches •Secure contract with survey and research firm to help answer questions such as what specific services and cost voters will support •Begin communication planning now,including one-time focus groups and moderated conversations that can be leveraged to begin talking about a levy proposal at summer events OTHER ALTERNATIVES The goal for this discussion is to define an initial proposal enough to begin to communicate with the public about an upcoming proposal. Council could suggest other public safety-related services that could be included in a levy, or a suggested levy amount. Options can be tested in upcoming surveys. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION March 26, 2019 Attachments No files)attached AgendaQuick©2005-2019 Destiny Software Inc.,All Rights Reserved SIJPPIENTAL PACKET (DATEQF MEETING) City of Tigard 2020 Levy & Bond Proposal : Council Guidance from March 26th Meeting • Start now • Clearly defined levy and/or bond • Single focus on police services • Levy for services, bond for police facility • Communicate now • Next: what is the need? (;ilk 0/ I 1;1<t1(1 Council Discussion & Guidance • Determine levy alternative • Bond measure proposal elements • Levy and Bond on the same election? • Can a bond (facility) proposal be ready in time for May 2020? What's the Service Need? City of Tigard Local Option Lfor Police Services • / r Oyi�E • ^ 0 City of "Tigard Current Patrol Staffing Minimum number of officers required : Day shift: Three (3) Officers Swing shift: Four (4) Officers Graveyard shift: Three (3) Officers M-Th, Sun Four (4) Officers Fri-Sat. Currently have 6 police officer positions vacant. In 2018 we operated at minimums 40% of the time. Staffing: Day Shift 0700 - 1700 City of Tigard Police Districts 1_17-±:-7 I oma° t II Cnof Trod Or.Qon 5 - � w —_ , Minimum Staffing Level: _ _ =r �l ' _ first Three officers, seven ®' ' ,s«,ct 11 days per week .. M„ I 25DD / �.�' DbtrlU ' i -_..ly s., -1-- \ °` , , .. l G - 4 -, do..orn a g R jOverlaps allow for lunch Wm' _, ..- D trict..c.r .'2200breaks, report writing, s 1 � directed policing, and ..6 t - - '. , training activities =_— - :.:•.•II • `'� Staffing: Swing Shift 1400 - 2400 City of Tigard Police Districts "' �C T r '5° � { mil Minimum Staffing Level: Ger of Tarud,Ong= Li".°'..L:. -' J OF y if` ! I ,, 4 officers 7 days weekLifikiEZ„„ ' - ,� 2 - ire ,,,.r - Olstrl / ... A. -- a w�"'" _ ' 2500 ± / I : _ . M i f_ � 2100 • r._ 3 y . DI DI,yr,I,,R .. .. f ''4 'f r Overlaps allow for lunch ���. 1�, '- Dht, .., -- 1 p,.,.Q._tsss�sT.��i In/ _ ..2200 , breaks, report writing, -s + ® ' -..- . I ii'' ''''' ^,I directed policing, andaik. r_ fr w >r; training activities Staffing : Night Shift 2200 - 0800 City of Tigard Police Districts �•. I, "r••�— '' \--% i � i—`y i Minimum Staffing Levels: QPo�•a..... , i A.L r- NI ,-�. - • Three (3) Officers Sun — Thu =, Distrld l :SDD • Four (4) Officers Fri - Sat F... DIstrict j = k _ -- x Distrl District r+` i 5; — 1 II ir' Overlaps allow for lunch �_ --• 2200 breaks, report writing, "-' , "��• — ' • _titi n,; i I ') directed policing, and training 41,� �- r.. -A i - '1 11 ' ;,4,e�Y activities. 1 t w .--..„:„..._-_-s„,_,,,,..„,„,..,,...„ .r.i City of Tigard Time of Day 2012 2013 2014 2015 2016 2017 2018 0 494 511 508 492 455 494 523 1 387 389 378 385 339 395 402 2 303 291 331 325 301 291 350 3 217 207 246 260 239 252 267 4 174 181 161 197 204 207 197 5 171 198 202 204 207 214 237 6 249 293 325 317 295 331 385 7 403 460 451 472 450 526 666 Graveyard/dayshift 8 605 685 655 718 811 811 1060 overlap 9 811 819 848 905 982 1104 1200 10 923 921 919 972 1110 1190 1340 Red: highest call volume by 11 1000 921 999 1160 1130 1280 1430 12 1030 1070 1070 1170 1220 1300 1490 hour of day 13 1096 1010 1140 1160 1270 1330 15 14 1166 1190 1200 1280 1380 1660 16 15 1275 1230 1350 1310 1420 1480 1 16 1260 1160 1310 1360 1440 1480 16 17 1203 1210 1250 1240 1330 1320 1480 18 1090 1110 1160 1150 1170 1160 1310 _ 19 966 960 912 1020 1040 1040 1130 20 922 936 942 916 954 1000 1050 Swings/Graves 21 885 804 863 898 856 887 966 overlap 22 824 819 796 759 755 744 900 23673 663 632 628 610 652 671 City of Tigard Busiest Day of the Week for Public Demand Calls For Service 2013 2014 2015 2016 2017 2018 SUN .,2067W." 12036 2028 2400 2590 MON 2067 2072 2091 3000 2890 3480 TUE 2066 2069 2085 2087 3030 3330 WED 2067 2068 2074 3020 3210 3260 TH U 2068 2067 2082 2093 3100 3320 FRI 2088 2097 2091 3024 3370 3340 SAT 2049 2063 2071 2063 2770 2980 Base Levy Proposal : Add 8 officers City of Tigard Police Districts — r o�'° Future staffing model goal: All .of= .do.e�, ; L. r I - 1- districts are staffed 24/7 365 days , _ 571k,___,_ F ,',I Benefits: i _ !_ ` ` :. , District+ F� • Decrease in response time to ..... t° .- / Distr d - Priority l & 2 calls due to -___,7,/,_.,,,,,T i `d. , ' 4 reduced travel distanc } 11, ``f f •T,i�� II�—� 4 •' \1Dlstri �•- • Current P1&2 Response Timeb-44U `a 6.23 goal with increased q .. 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' - '...- ,'''':--'' T-.,.+4...4.14tt,21:7'' :.-7,1.1,t'INT.';'%4•.7. --1, 4.•!..”.7T• ; Add : Police Crisis Intervention & De-escalation City of Tigard Tra i n i n • • Would fund advanced training in crisis intervention and de- escalation strategies for officers working with those in : t emotional or mental health crisis. sr • Studies show officers who receive the training are more likely to refer or transport an individual to mental health services and less likely arrest. Oki fi • Trained officers are significantly more likely to report verbal engagement or negotiation as the highest level of forced used as reported by American Psychiatric Association. • How an officer responds to the behavior is often the key to defusing it. Add : Safe Routes to School City of Tigard Add : Safe Routes to School • Continue the program • Action plans for all schools • Prioritize safe crossings and walking/biking connections near schools to be built in early levy years • Fund more of bike/pedestrian priorities in CIP City of Tigard Typical Home in Tigard Real Market Value. $437 000 ° 0^7..,-"4:1P.:)17-1,4.,,. . 4` i_. • Assessed Value: 271 890 4 • �t X� 1 f ' Y AC ."', ffr. .. J� s,44-,4,-...t.2;,-,• t �. w Countywide assessed value is „ ..; � � y� } ' �„-- - - - 61% of real market value � , I � . .:_ � � il 44! 0 v Lt. � 1: �'t "°' .; . . L.ILIL-ILILiLILlt_IULILI L " ,: It.1:i.." 4 xL Il pLILIL LIULILILILi: Property tax is based on assessed LI.'".. _ _ value. � ?` � 4 City o/ Tigard PropertyTax for a Typcal Home Typical Home Where dowawa Property Tax Dollars go? Real Market Value $ 437,000 ri,u, � � n � g 12i Assessed Value $ 271,890 I Example Total Property Tax $ 4,677 '" 80354275 4F j) • ° r 'LI Z 4 Amount to City of Tigard 803542754E '=., 1 2 -- 2 illi $ A_�� iT�. ,��: � %, Operations 683 170 City of Tigard —1 Bonds $ 91 Paco,Parka 8 Recreation library Infrastructure Schools/Other Jurisdictions $ 3,903 c r v w ,._. =r. n... nme m .. j: City of Tigard Typical Home Paying Total Change in Property Tax Homeless Safe Routes Deescalation Patrol Outreach to School Training Total Levy Rate/$1,000 Assessed Value $ 0.34 $ 0.08 $ 0.03 $ 0.01 $ 0.46 Cost to Typical Home $ 92 $ 22 $ 8 $ 3 $ 125 % Increase to Total Property Tax Bill 2.0% 0.5% 0.2% 0.1% 2.7% Total increase in the property tax bill would be less than 3%. The community would receive at least five officers who patrol the city 24/7/365 and faster response time, plus public safety services highlighted in the above table. Proposed Bond for Police Facility City of Tigard 2018 Civic Center Visioning Study • Study provided a long term facilities plan for city campus. • Three phased, concepts were developed. • Phase 1: Police Station, Emergency Operations Center, secure server room, and secure police parking • Cost estimate from the study: $31M for 52,000 sq. ft facility • Cost estimates likely outdated; assumed $40M • Assumes new police facility is developed on city-owned property (in urban renewal area) • Refinement of the facility study needed for Council to make a decision on whether to refer to May 2020 ballot. City of Tigard Long Term Facilities Plan : New Police Station Would Be Phase 1 Phase I Components rhAtpt , • Police Station (located at current location of police parking lot or IT building) tl J. • Emergency Operations Center Witt ; • Information Technology Server Room rod' 4d63#11"..—Ir 404sit. • Access Off Burnham Street t �, * r M' City of Tigard Potential for Police Facility Financing 1. Ask voters to "renew" current bond levy A. $20 - $22 Million B. Would not raise current property tax rates C. Must be done by May 2022 2. Bond against traffic safety revenues from Photo Red and Speed on Green : $10 - $12 Million 3. If needed, additional financing from larger voter approved bond or funding intended for services Questions & Discussion City of Tigard Council Direction & Next Steps Direction Needed from Council : • Decide the planned composition of services for a local option levy. • Provide direction on if and when for a facilities bond. Next Steps: • Finalize and implement communications plan. • Complete polling to determine support for planned composition of services for a levy and facility bond. • Convene Levy & Bond Task Force. • Engage Committee on Community Engagement.