City Council Minutes - 03/26/2019 City of'Tigard
Tigard City Council Meeting Minutes
• ,� March 26, 2019
STUDY SESSION
Council Present: Mayor Snider,Council President Goodhouse,Councilor Lueb,Councilor Newton
and Councilor Anderson
Staff Present: City Manager Wine,City Attorney Rihala and City Recorder Krager
A. Metro Councilor Dirksen was unable to attend so his Metro update will be rescheduled.
B. Council Liaison Reports:
Councilor Lueb reported on the National League of Cities Conference she attended in Washington
DC. She said she found it very worthwhile and informative. Councilor Anderson also reported on
the NLC and attended a Leading through Destruction session.The Regional Water Providers
Consortium distributed their annual report and also their proposed"dues shares." Councilor
Newton attended the Good Neighbor Center fundraiser which raised$37,000. She said there will be
a Committee for Citizen Engagement meeting on April 17. Councilor Goodhouse reported on the
NLC and asked for infrastructure requests to submit to the Federal Transportation Committee he
sits on. Mayor Snider summarized the Washington County Coordinating Committee meeting and
said Tigard's Safe Routes to School program was recommended for MSTIP grant funding. He said
Washington County is starting to discuss requiring drug manufacturers to help pay for costs
associated with the drug take-back program. City Attorney Rihala asked council if they have any
concerns with home rule if this goes forward. Mayor Snider said he did not as it is a public health
issue.
Administrative Items:
Mayor Snider asked if council concurred on sending a letter to Congressional delegations supporting
the US Conference of Mayors legislative agenda priorities.There was consensus to ask staff to
prepare the letter.
Councilor Newton expressed concern about providing enough opportunities for citizens to weigh in
on the budget this year due to the budget meeting schedule change and recommended the fifth
Tuesday (April 30) be used for council outreach. She said she went door to door while campaigning
and got into good discussions with citizens so she thought that council could take different
neighborhoods and knock on doors. A card could be printed with budget information on one side
and ways to connect and weigh in on the other. She asked if there was interest in trying this method
of engagement once a month. Mayor Snider said there are two meetings cancelled in April and those
nights might also be good. Council President Goodhouse said he likes going into the neighborhoods
and knocking on doors but also wants to hold traditional outreach events.
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Mayor Snider asked about an ice cream social. City Manager Wine mentioned that moving the ice
cream cart takes a lot of staff effort. Councilor Newton said she campaigned on weeknights at times
and people were okay with that.
Councilor Anderson said the first ever Camas Festival would be held at Dirksen Nature Park on
April 27 and he asked if there was interest in having a table with coffee or something there for a
council outreach opportunity. City Manager Wine said she will talk to public works staff to see how
that can be accommodated at the event. Staff will prepare maps and handout cards for Council door
to door outreach on April 27-
1. BUSINESS MEETING
A. At 7:30 p.m. Mayor Snider called the City Council and Local Contract Review Board to
order.
B. City Recorder Krager called the roll.
Present Absent
Councilor Newton ✓
Councilor Lueb ✓
Councilor Anderson ✓
Mayor Snider ✓
Councilor Goodhouse ✓
C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance.
D. Mayor Snider asked staff and council if they had any Non-Agenda Items.There were none.
2. CITIZEN COMMUNICATION
A. Follow-up to Previous Citizen Communication— There was none.
B Update from Police Chief McAlpine -Chief McAlpine updated council on February
statistics and highlighted several issues including business burglaries and unauthorized use of
motor vehicles.The police have noticed patterns in burglaries from construction sites,
Tigard Plaza,some convenience stores and gas stations. It is a work in progress and
promising leads have been received. She said vehicle thefts are rising. In February five
Honda CRVs were stolen and Tigard's crime analyst identified some individuals drawn to
those and at the same time Beaverton Police issued a search warrant and six CRVs were
recovered. She said 63 percent of the February workload was societal-type calls such as
drugs,disorderly conduct,trespass, family,mental health or intoxication. There are six
vacancies on staff and the department is trying to have the least impact on patrols. Chief
McAlpine shared that the department is going through Oregon Accreditation Alliance
application process and all files have been reviewed.An on-site visit was conducted. We will
find out in April if we are awarded accreditation.
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Councilor Newton mentioned she was on a police ride along Monday night. She said calls
were slow but most were of a societal nature which are very time consuming. She said she
was impressed with the officer's ability to read the situation and figure out how to help these
individuals.
Mayor Snider mentioned that the Metropolitan Mayor's Consortium is pushing quite hard
on legislation to address the uptick on auto theft which is due in part to a court ruling that
was not favorable towards prosecuting these crimes. He asked Chief McAlpine if she was
tracking what is happening with this in the Oregon Senate and House and whether she
might consider testifying. Chief McAlpine said their OACP representative is monitoring this.
Mayor Snider said this is a top priority with mayors.
Councilor Lueb said she also went on a police ride along and found staff to be incredibly
gracious with their time and patience with explaining what was going on and the challenges
they face. The Chief thanked both councilors for taking the time to learn about the police
and what they do.
C. Tigard Area Chamber of Commerce—CEO Mollihan gave an update. Leadership Tigard
learned about non-profits and boards.The Chamber's Government Affairs Policy
Committee is in full swing and one thing they did was send a letter to the legislature
regarding a paid family leave bill that would be very costly. She encouraged everyone to save
the date for the Shining Stars Community Award Gala on May 3.The Tigard Downtown
Alliance hired a new artwork coordinator and the Art Walk is scheduled for May 31 through
June 2.Tigard Farmers Market will open May 5.A new website was launched for downtown
Tigard. City Manager Wine added that the City Council will host Good Morning Tigard at
City Hall on May 30.
D. Citizen Communication—Sign-up Sheet.
Jerry Hoffman, 10950 SW 89`h Avenue Tigard,OR 97223,spoke regarding the Thornwood
development and said his house sits lowest on the block from any house in any direction of
Thorn and 89 h Avenue. He has lived there for 40 years and dealt with water problems. He
referred to comments that the water problems created from building the new homes and
asked Council if enough had been done. He said there is a retaining wall but was unsure if
there was a retention pond. He described an area where a drainage pipe dead ends right at
his property. He said builder Steve White admitted he could not mitigate for all the water.
He asked if the city could reopen the case or give drainage more consideration because more
houses are coming in.
Mayor Snider asked if he has spoken to city staff. City Manager Wine suggested that
engineering staff could look at the situation. She said if the runoff is worse the city could
look into it but may not be able to reopen the case. Mr. Hoffman invited Council to drive to
his property on a rainy day, stand and watch the water. He said he would like to see a ditch
and retention facility. City Manager Wine said she will ask staff to contact him.
John Mentesana,8835 SW Thorn Street,Tigard,OR 97223, said he has spoken previously
about the road on his property line where there are no sidewalks and several blind spots. He
said he has returned to discuss water issues. He said at the Commission meeting on Feb 27
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they said full water retention was not achieved by what was done with the ditch. This will be
worse for Mr. Hoffman and other neighbors. The meeting states it was not achieved. He
asked when it would be scheduled for a study session discussion. Mayor Snider replied that
the city has provided a robust review and response and he had read a public statement in
response to his previous questions. He noted that the water detention questions were the
only new items heard tonight and the City Manager is prepared to respond. Mayor Snider
said there will not be anything placed on a future agenda because there is no rationale to do
so.But if there are more water questions and he has factual questions like Mr. Hoffman had,
staff can respond to them,but there is no legal rationale to require a developer to do
something different after the project is built.
Mr. Mentesana said his son was almost hit by a car on the road on his property line and he is
confused at council's response to not pursue this further. Mayor Snider said Council and
staff have heard his concerns, evaluated them and he has found,along with other members
of the Council that both staff and Council have done robust due diligence on the concerns
Mr. Mentesana raised.
Councilor Anderson noted that Mr. Mentesana referred to "commissioners"in his testimony
and said that would probably be the Planning Commission for a land use hearing,not the
City Council. He guessed that would be where Clean Water Services and others weighed in
on water capacity. Mr. Mentesana asked about the item removed from the Study Session
agenda. City Manager Wine clarified that the item from the Study Session to be rescheduled
was Metro Councilor Dirksen's update as he was unable to attend tonight. She added that a
citizen communication period is offered at business meetings but not workshops.
Jamie Stasny, 17933 NW Evergreen Parkway#300,Beaverton, OR 97006 spoke about
Council Goal 2. She said her firm has been working hard with staff and submitted a grant
application to Metro and have started meeting with staff on the scope of the project for
River Terrace South. Ms. Stasny said she wanted to clarify one point in Goal 2 as the
language has changed a bit.The third bullet point talks about cost. The city wants the cost
of this project to be borne by development,partners or grants obtained. What is not
clarified is that these should be River Terrace planning project-related costs and they should
be reasonable. She said conversations have just begun and she was optimistic about future
conversations but it would be helpful to have clarification that these should be
reasonable costs and specifically related to River Terrace. She requested this clarification be
made either verbally or in the goal language itself. She noted that they want to break the
project approach into phases.
3. CONSENT AGENDA (Tigard City Council and Local Contract Review Board) Mayor Snider
read a description of typical Consent Agenda items and the list of items being considered tonight.
A. APPROVE CITY COUNCIL MINUTES
• January 29,2019
• February 5,2019
B. CONSIDER CONTRACT AWARD FOR AGENT OF RECORD SERVICES
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C. CONSIDER CONTRACT AWARD FOR RIGHT-OF-WAY MOWING SERVICES
D. CONSIDER CONTRACT AWARD FOR A BOOM/BUCKET TRUCK
E. CONSIDER CONTRACT AWARD FOR SEWER AND STORMLINE
REHABILITATION SERVICES
F. CONSIDER CONTRACT AWARD FOR ON-CALL UTILITY BUSINESS AND
RATES PLANNING SERVICES
Councilor Lueb moved to approve the Consent Agenda as presented and Councilor Newton
seconded the motion. Mayor Snider conducted a vote and the motion passed unanimously.
Yes No
Councilor Newton ✓
Councilor Lueb ✓
Councilor Anderson ✓
Mayor Snider ✓
Council President Goodhouse ✓
4. CONSIDER A RESOLUTION GRANTING EXEMPTION FROM PROPERTY TAXES
UNDER TMC 3.50 FOR NON-PROFIT LOW-INCOME PROPERTIES
Finance and Information Services Director LaFrance and Confidential Executive Assistant Lutz
presented this item. This action would approve exempting city property taxes on four low-income
properties owned and operated by Community Partners for Affordable Housing and one property
operated by Resident Resources. Tigard Municipal Code Chapter 3.5 allows organizations providing
low-income housing that meet particular criteria to apply for property tax exemption on an annual
basis. The properties completed their applications by March 1 as required. Staff recommends
approval of the resolution.
Council President Goodhouse moved to approve Resolution No. 19-09 and Councilor Newton
seconded the motion. City Recorder Krager read the number and title of the resolution. Mayor
Snider conducted a vote and the motion passed unanimously.
Resolution No.19-09—A RESOLUTION GRANTING AN EXEMPTION
FROM PROPERTY TAXES UNDER TIGARD MUNICIPAL CODE
SECTION 3.50 FOR FIVE NON-PROFIT LOW-INCOME HOUSING
PROJECTS OWNED AND OPERATED BY COMMUNITY PARTNERS
FOR AFFORDABLE HOUSING (CPAH)AND RESIDENT RESOURCES
OREGON
Yes No
Councilor Newton ✓
Councilor Lueb ✓
Councilor Anderson ✓
Mayor Snider ✓
Council President Goodhouse ✓
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5. CONSIDER RESOLUTION OF SUPPORT FOR METRO REGIONAL TRAVEL OPTIONS
(RTO) GRANT FOR SAFE ROUTES TO SCHOOLS PROGRAM
Senior Transportation Planner Roth presented this item and said this resolution will authorize staff
to submit a Metro Regional Travel Options (RTO) grant application to continue Tigard's successful
Safe Routes to School program through the 2019-22 budget years. If awarded,this grant would
enable Tigard staff to continue the program and expand to high schools,better partner with Tigard-
Tualatin School District and include busing as well as walking and biking. Councilor Newton asked
if the in-kind staff time is for the school coordinator. Senior Transportation Planner Roth said the
total program cost over three years is $315,000 which includes $60,000 of in-kind match which is
consistent with how the program has been run over the last several years.
Councilor Anderson moved to approve Resolution No. 19-10. Councilor Lueb seconded the
motion. City Recorder Krager read the number and title of the resolution and Mayor Snider
conducted a vote. The motion passed unanimously.
Resolution No. 19-10—A RESOLUTION AUTHORIZING A REGIONAL
TRAVEL OPTIONS GRANT TO CONTINUE TIGARD'S SAFE ROUTES TO
SCHOOL PROGRAM
Yes No
Councilor Newton ✓
Councilor Lueb ✓
Councilor Anderson ✓
Mayor Snider ✓
Council President Goodhouse ✓
6. APPROVE AN IGA WITH WASHINGTON COUNTY TO ACCEPT MSTIP OPPORTUNITY
FUNDS TO SUPPORT SAFE ROUTES TO SCHOOL PROGRAM
Senior Transportation Planner Roth presented this agenda item and said this IGA with Washington
County allows the city to receive and account for$40,000 in MSTIP Opportunity Funds to pay for
the match required by the Metro Regional Transit Options grant for the current Safe Routes to
School program. Mayor Snider expressed appreciation to staff for working so hard on this program.
Councilor Lueb moved for approval of the IGA with Washington County as presented. Council
President Goodhouse seconded the motion. Mayor Snider conducted a vote and the motion passed
unanimously.
Yes No
Councilor Newton ✓
Councilor Lueb ✓
Councilor Anderson ✓
Mayor Snider ✓
Council President Goodhouse ✓
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7. CONSIDER ADOPTION OF CITY COUNCIL GOALS 2019-2021
City Manager Wine presented this agenda item. She said at the goal setting session on February 12
Council came up with five goal statements for the two-year timeframe of 2019-2021. She read
them and said further discussion at the March 5 Council meeting led to some refined language to
clarify the strategic initiatives. An updated draft was included in the packet for this meeting.
Council President Goodhouse referred to earlier testimony from Jamie Stasny during Citizen
Communication and asked if other councilors felt the language addresses her concerns. City
Manager Wine said the conversation has just begun on what the project details will be and if the
city is to meet the Council goal to not have the urban growth boundary expansion planning
supplant or disrupt existing work,it will need to backfill existing staffing. She was not averse to
adding the words reasonable and project related. Councilor Newton said it seemed clear to her and
she understands it to be specific to making that development happen. Councilor Lueb agreed that it
is already specific to the project and did not think anything needed to be added to the bullet point.
Councilor Anderson said the point is that Ms. Stasny did not want overreach into any other
projects and he said he was giving verbal agreement to that.
Mayor Snider asked if there were any staff questions on Ms. Stasny's comments on phasing. City
Manager Wine said staff has begun discussions on what those phases might look like from their
perspective and understand the concept of breaking the project into phases.
Councilor Newton said under Goal 1 -Strategy 1.1, she is already working with the Committee for
Citizen Engagement on Strategy 1.1 and plans to bring something to Council in the next month or
so that would reflect that goal.
Mayor Snider summarized that the goals have been vetted robustly and in the last week he has
received positive feedback from a variety of community leaders and former council members and
he appreciated them providing that input. He said he feels confident that these goals put the City
on the right future path.
Councilor Anderson moved to approve the 2019-2021 Council Goals as presented and Council
President Goodhouse seconded the motion. Mayor Snider conducted a vote and announced that
the motion passed unanimously.
Yes No
Councilor Newton ✓
Councilor Lueb ✓
Councilor Anderson ✓
Mayor Snider ✓
Council President Goodhouse ✓
Mayor Snider thanked the Council,City Manager Wine and the community for putting forth effort
towards setting Tigard's course for the next two years.
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8. INITIAL DISCUSSION OF POTENTIAL LOCAL OPTION LEVY AND/OR BOND
City Manager Wine presented this agenda item which is an initial discussion on whether to seek a
local option levy and/or a bond measure. She said during goal setting Council identified this as a
goal for the 2020 timeframe. The goal setting session did not allow time for a lengthy discussion on
how this would be defined and she did not hear consensus on what it should be or the timeframe.
She said the Leadership Team was present,including Finance and Information Services Director
LaFrance and Communications Manager Wyatt who are available for questions. She said staff is
interested in what Council needs to know to develop a decision path. She said one thing talked
about after the unsuccessful levy last year was that if there is a focus on police and public safety,we
may want to consider adding a police facility bond.
Ms.Wine noted that staff provided a draft work plan and a draft communications plan in the
agenda packet. Staff believes that there are nine-twelve months of work to determine what should
be in a levy. Some community members said that the 2018 levy proposal was not well defined
enough and it was not clear what the community would get from that proposal so we are trying to
address that. Staff would like to hear what kind of communication and refinement through
community engagement Council would like to have.Another point of learning from the 2018 levy
is that after it is filed staff and materials created by staff must remain neutral and factual. The more
time pre-referral we have,the more we can say to the community about what this measure could
deliver.
Council President Goodhouse said he wants to see a public safety levy and a bond for a new police
facility and he would like to come to a decision soon using the data we have and then spend more
time going out into the community doing outreach. He requested a couple of options for levy
amounts and what a bond would provide.
Councilor Anderson agreed with the public safety focus on police and said a police station is badly
needed. It needs more than a renovation;it needs a scrape off and an entirely new building. He
wants staff to provide ballpark options and said the more specific,such as the number of officers
needed,the better because people want to know what they are voting on.
Councilor Lueb said she has heard concerns recently regarding streets and sidewalks and asked if
the focus on safety would include any sidewalk backlog improvements. Council President
Goodhouse agreed with the safety factor and said he asked for a sidewalk gap program when he
first came onto council. But when sidewalks were added to the recent levy try and it muddied the
message. He suggested looking at police and safety and then asking in a year or two for a sidewalk
gap bond that would take care of Safe Routes to Schools, trails and sidewalks.
Mayor Snider said when staff did the gap analysis referred to by Council President Goodhouse;the
cost came to roughly$100 million. Councilor Lueb responded that she was aware of the costs and
did not think it needed to be done at one time,but she has heard the concerns and was interested
in some options,especially with the City's walkability goal and upcoming ADA expansion. She
asked how these needs would be addressed for all community members.
Councilor Newton said she supported options based on police department services and a new
building. She said we need to start tomorrow and shop options with citizens. At the same time we
need to talk to them about what it costs and ask,"Do we fund part of it and what does that look
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like?" People need options and choices. There will also be questions about what we do with
the money we already receive. We need to be able to talk about park maintenance or library service
levels because if we are going to shift to police on our current general fund,we can't cover these
other things reasonably. Mayor Snider asked if she was willing to include street and sidewalk ideas
and Councilor Newton replied that could be an option but what she heard from talking to people is
that the more specific we can be (response time,number of officers),the better.
Council President Goodhouse recommended to keep with police and a police station. One option
could be sidewalks but more focus could be on police.
City Manager Wine said when the city went out for a levy in 2018 we asked for$1.18 and that size
of a levy would bring in roughly$8 million. She said in terms of scoping there was no intention to
go out for a levy that would entirely fund the police department but would be about enhancing or
ensuring that patrol districts are fully staffed, for example. She said we also learned in 2018 that it is
confusing to talk about having a levy fund something we are already doing. She said staff will bring
back options for services that complement,enhance or ensure services are at an adequate level in
the police department. She added that$1.18 was more than some voters were willing to vote for.
Councilor Newton said if there is concern about maintaining financial support for other functions
we need to be prepared to address that.
Councilor Anderson asked about the upcoming ADA number coming up in the budget. Finance
and Information Services Director LaFrance said a standard Council set in their goals for the next
two years is that at least 10 percent of the transportation Capital Improvement Plan goes towards
pedestrian or bike facilities,sidewalks,bike lanes and trails. Councilor Anderson said,"With that
said,we should keep chipping away at it as we are,and focus more on a police levy and facility."
Mayor Snider said he was hearing more consensus for a police levy and facility. City Manager Wine
said staff will bring back options for public safety facility and operations. She said the second
question was the timeframe. Staff agrees that the sooner,more clearly defined and the fewer
changes,the better. She said staff proposed engaging the Bond and Levy Task Force to advise
Council on what the levy and bond package should look like and asked if there were others Council
wanted to engage.
In response to a question from Council President Goodhouse, City Manager Wine said staff heard
two lines of thinking at the goal setting session. Councilor Newton suggested listening to the
public between March and July to get input on options.Then in July,seek public feedback on a
proposal which would get refined through September. Council President Goodhouse said it seemed
to him that a decision needed to be reached sooner so more time can be spent talking to the public.
He said it was not a complex bond and levy.
Mayor Snider added that there has already been more direction provided than for the 2018 levy.
He said the city wouldn't be asking if public safety is the right thing;people would be asked if
traffic enforcement is more important than school officers, for example. Councilor Newton
suggested approaching people with the question,"These are the services we are talking about,
what do you think?" She said there may be a lot of support indicated prior to July and we may be
comfortable moving ahead sooner.
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Councilor Anderson agreed with activating the Bond and Levy Task Force,noting that they would
have more narrow parameters this time. Finance and Information Services Director LaFrance said
staff will bring options to the Council meeting of April 23 to help narrow down the services and
estimate the size.
Council President Goodhouse suggested reaching out in the next week or so to former task force
members to see who is interested and available. He said a roundtable outreach session could be
scheduled for a workshop and seek a variety of business owners and community leaders.
Councilor Newton agreed it is a good idea to integrate the Bond and I evy Task Force. She said a
community in Georgia gathered citizens interested in being on a committee by going door to door
and asking if people want to get involved. She said this will also be a topic of conversation at the
Committee for Citizen Engagement meeting on April 17.
Mayor Snider agreed with reforming the Bond and Levy Task Force but suggested that Tigard has
some gifted and experienced community leaders and elected officials that have run campaigns and
he wanted to add these experienced people to the task force or have a separate group.
Councilor Anderson said as far as selling the bond goes,there is nothing more convincing than
offering open house tours of the police station. He also suggested having police leadership attend
events and outreach.
Council President Goodhouse said he and Councilor Lueb attended a facilitated conversation on
equity in the Triangle that was overseen by a moderator. He suggested the same format including
tables and a moderator at each table for a community meeting held at the high school or the library.
Mayor Snider agreed and said the Bond and Levy Task Force could be included. Councilor Newton
supported having one or two meetings with the previous task force to get their input.
Councilor Lueb said she likes the idea of the task force and supports diversifying it because only
good things can come from that. She recommended designating a certain amount of messaging to
the task force and then each of them could take control of communications,designating a certain
amount of messaging and then taking control of communication at different kinds of meetings to
meet people where they are. She said there needs to be a central group that can put together a
cohesive message. Councilor Newton added that the CCE could be included in that group.
City Manager Wine said she was not hearing major timeline changes from the council.
Communications Manager Wyatt will incorporate Council's suggestions into the communication
plan and bring back a refined plan for consideration. Council President Goodhouse reiterated that
there needs to be an education campaign and the city should respond to questions in a timely
manner and post the responses.
9. NON-AGENDA ITEMS There were none.
10. EXECUTIVE SESSION None was held.
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11. ADJOURNMENT
At 8:54 p.m. Councilor Anderson moved for adjournment. Council President Goodhouse
seconded the motion. Mayor Snider conducted a vote and the motion passed unanimously.
Yes No
Councilor Newton ✓
Councilor Lueb ✓
Councilor Anderson ✓
Mayor Snider ✓
Council President Goodhouse ✓
Carol A. Krager, City Recorder
Atte
J n B. Snider,Mayor
Date
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