City Council Minutes - 03/05/2019 City ofTigard
Tigard City Council Agency Meeting Minutes
. March 5, 2019
1. BUSINESS MEETING
A. At 6:34 p.m. Mayor Snider called the meeting to order.
B. Deputy City Recorder Burgoyne called the roll.
Name Present Absent
Councilor Anderson
Mayor Snider
Council President Goodhouse
Councilor Newton
Councilor Lueb
C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance.
D. Call to Council and Staff for Non-Agenda Items—None.
2. CITIZEN COMMUNICATION (Two Minutes or Less,Please)
A. Follow-up to Previous Citizen Communication—None.
B. Citizen Communication—Sign-up Sheet.
John Mentesana, 8835 SW Thorn Street,Tigard,OR 97223,talked about the new development in
his neighborhood and lack of sidewalks and safety concerns with his son. He asked council to vote
on the street proposal he submitted.
Mayor Snider thanked Mr. Mentesona and summarized what staff and council have done in regards
to his complaints. He discussed interactions staff has had with him and said he is satisfied with
how staff has handled their research regarding his concerns. Last Saturday he and Councilor
Newton took a site visit to the location and he has concluded staff conclusions are reasonable.
Mr.Mentesana asked if this could be revisited. Mayor Snider replied that he could certainly send a
request in an email.
Jamie Stasny,Director of Long Range Planning and Community Partnerships,Metropolitan Land
Group,LLC, 17933 SW Evergreen Place,Beaverton, OR 97006, said she had talked with staff
about the planning process in the urban reserve area. They would like the opportunity to plan this
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area in a way that makes sense as long as they are able to secure the resources to do so. They are
interested in changing some of the language in council goals that would allow for eternal funding
sources. She explained they are currently working with staff in securing a grant from Metro that
would fund a large portion of this planning work.
3. CONSIDER RESOLUTION TO ESTABLISH THE WATER ADVISORY BOARD
Public Works Executive Manager Goodrich presented this item and said this would create a water
advisory board that meets the revisions of the agreement between Durham,Tigard Water District
and Tigard. He said that under the agreement City Council needs to establish a Water Advisory
Board that will make recommendations on water issues,water rates, fees,proposed CIP plans,
budget committee expenses,policy rules and regulations and proposed issuance of bonds for the
water system. He explained the resolution creates the bylaws for the board and said the city
attorney has reviewed it.
Councilor Lueb asked for clarification under section five of the bylaws and if the board would be
meeting once every two months or twice a month. Mr. Goodrich replied they would be meeting
once every two months.
Councilor Newton asked staff to summarize the changes. Mr. Goodrich explained when the
document was created there was a section needing minor grammatical corrections. He said there
were some clarification corrections to the bylaws and the addition of section 12 that recognizes the
agreement between the parties.
Mayor Snider asked about the composition and if we had received any feedback from the other
partners. Mr. Goodrich said King City reached out to staff to request that a representative from
King City serve in the at-large position if possible. Mr. Goodrich recommended the governing
bodies meet,review the bylaws and then move forward with recommendations for the at-large
position. He said the agreement requires that one member reside outside Tigard and one member
reside inside Tigard.
Mayor Snider stated he wants to make sure King City does not feel excluded from this agreement.
Mr. Goodrich agreed and said once the governing bodies meet they will be able to move forward
with recommendations for the at-large positions.
Council President Goodhouse motioned to approve Resolution No. 19-07. Councilor Lueb
seconded the motion. Motion passed unanimously.
Resolution No. 19-07 —A RESOLUTION CREATING A WATER ADVISORY BOARD
(WAB) TO ACT AS AN ADVISORY BODY TO THE TIGARD CITY COUNCIL AND
STAFF TO CONTINUE TO WORK TOGETHER WITH THE CITY OF DURHAM
AND TIGARD WATER DISTRICT AS GOOD STEWARDS OF A FULLY
INTEGRATED WATER SUPPLY SYSTEM FOR CURRENT AND FUTURE WATER
SYSTEM USERS WITHIN THE TIGARD WATER SERVICE AREA
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Name Yes No
Councilor Anderson
Mayor Snider
Council President Goodhouse
Councilor Newton
Councilor Lueb
4. CONSIDER A RESOLUTION TO AMEND CITY COUNCIL GROUNDRULES,
SUPERSEDING RESOLUTION NO. 17-01
City Manager Wine explained Council had reviewed their Groundrules at the February 13 meeting
and discussed amendments. She talked about the changes discussed,what those included,and
said, once adopted,the Mayor and Councilors would need to sign a Certificate of Acceptance of
the Code of Conduct as defined in the Groundrules.
Councilor Newton asked if as part of the resolution in the compensation section,they should
include some form of documentation that outlined their time as they have done in the past. She
said it was her understanding that on page five, they would delete the section that talks about
council spending casual time together.
City Manager Wine said it has been reworded to reflect what was discussed,but council can
remove that section if they want,and explained they can amend the Groundrules to reflect how
they want this section to read. Regarding council compensation and duties, she explained that
dating back to at least 2010, council has passed a resolution annually spelling out how City Council
pay would be set,which was then approved through a budgetary action. However, staff received
advice from OBEC that this process is not appropriate and creates a conflict for council to set its
own pay. She said council would need to resolve this and make sure that it is in line with City
Code. Staff would need guidance on how to move forward and would then bring this back to
council.
Mayor Snider asked if this would include an outline of what kind of documentation is required.
Ms.Wine replied yes.
Council Lueb motioned to approve Resolution No. 19-08. Council President Goodhouse
seconded the motion. Motion passed unanimously.
Resolution No. 19-08—A RESOLUTION AMENDING THE COUNCIL GROUND
RULES AND SUPERSEDING RESOLUTION NO. 17-01
Name Yes No
Councilor Anderson
Mayor Snider
Council President Goodhouse
Councilor Newton
Councilor Lueb
5. APPROVE TIGARD CITY COUNCIL BOARD AND COMMITTEE LIAISON
ASSIGNMENTS
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City Manager Wine explained that at their February 13 meeting, City Council discussed and
determined Council liaison assignments for Tigard boards and committees,and talked about
liaison roles.
Council President Goodhouse motioned to approve Tigard City Council Board and Committee
Liaison Assignments. Councilor Anderson seconded the motion. Motion passed unanimously.
Name Yes No
Councilor Anderson
Mayor Snider
Council President Goodhouse
Councilor Newton
Councilor Lueb
6. CONSIDER ADOPTION OF CITY COUNCIL GOALS 2019-2021
City Manager Wine said every two years, council sets goals they want to focus and take action on
for the next two years. She discussed the criteria for setting goals and recommended changes
discussed at the meeting. She said council could adopt the goals tonight or recommend changes
and then staff would bring those changes back for adoption; she then discussed the attached goals.
Mayor Snider said council would discuss each individual goal.
Goal 1: Mayor Snider commented that regarding strategy 1.3,he remembers being the only
person who said this and wanted to acknowledge there was not consensus from the rest of council
to include this. Council President Goodhouse agreed to keep this as part of strategy 1.3 to pursue
a local option levy and/or bond and to remove public safety. Councilor Lueb also agreed.
Councilor Newton said she is excited about this goal and sees this as an opportunity for council to
go out and have discussions with the community. She talked about what she heard while she was
campaigning,and that it would be a good test to see how the community feels about a potential
levy. One of the things she heard from people is that they would have liked an opportunity to
weigh in during the development of the levy. She thinks that strategy 1.1 should state,"develop
and implement a communications plan", and is concerned that saying the city will be ready with a
specific levy by May 2019,may not be the case. There is a little work still to do, especially
reinstituting the Levy and Bond Task Force.
Mayor Snider reminded council that one of the contributors last time with the levy was that they
did not move fast enough to define something clearly,did not allow enough time for
communication or education or allow adequate time to run a successful campaign around support
of the levy. He does not believe they can wait to do strategy 1.3.1, and if they do,it will be too
late.
Council President Goodhouse agreed that getting something out in May would give them a year to
get feedback from the community.
Councilor Newton is concerned they will not know exactly what is needed by May. She thinks
they need to put something out there,but concerned the community will feel they have not had an
opportunity to weigh in.
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Mayor Snider said it is a good comment, especially since the rest of council wants to remove the
words "public safety" from strategy 1.3,but the only way the May timeline works,is if they focus
and do the work now to define what that looks like.
Councilor Lueb said to Councilor Newton's point,it is important to make sure citizens are
involved and understand what is needed. She is not opposed to the May option,but also wants to
make sure they receive enough input from all sides.
Council President Goodhouse said one point they learned from before is that there is a learning
curve to discussing with the public what the details are. As a city,they know what the needs of the
community is and where the shortfalls are. He said this would be an easier process if they can be
more specific about what they are asking for.
Councilor Anderson asked how many meetings they would have with the task force by May.
Councilor Newton replied they have not reformed them yet. She thinks they do need to take
something out for public safety for people to digest,but is not sure they will not get down the
process and have people say what they are asking for is still too much. She does not want to
spend a lot of time asking what people want,but talking to people to get their feedback so they
can tweak it.
Councilor Anderson believes that section 1.3.1 will not tie them to a specific number, but is just a
starting point.
City Manager Wine said council asked staff to bring back a work plan related to the levy,and
staff's goal is to do this by the end of the month so they can start working on the Levy and Bond
Task Force.
Mayor Snider said that two years ago he felt less like he knew what the citizens wanted. Since
running his campaign in the fall,he is now more aware and has a better perspective of how people
feel.
Mayor Snider said Councilor Newton would like to add,"develop and implement a
communication plan"in strategy 1.1 and that 3 Councilors would like to strike "public safety"
from strategy 1.3. He asked if this is correct and if there were any other edits.
Councilor Newton would like to leave public safety in. Council President Goodhouse preferred to
leave it out. Councilor Anderson said leave it. Councilor Lueb said she believes they will end up
here,but would like to cast a larger net. Mayor Snider confirmed the words "public safety"would
stay out for now.
Goal 2: Council President Goodhouse asked if it was necessary to have the word"equitable"in
strategy 2.1. He wants to make sure the word means the same thing to each of them.
Mayor Snider asked City Manager Wine for clarification. Ms.Wine said the intent of the word is
to be inclusive to all in the community when it comes to development. Community Development
Director Asher added that the intent is to make development equitable,ensuring that development
is happening to everyone and not just one class of people. He said it is important to include in
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this goal. He said the city's urban renewal spending plan is being prepared with an equity lens that
will have equity built into it.
Mayor Snider asked council if the word could stay. Council agreed.
Councilor Anderson said equitable development is a word used a lot in affordable housing.
Councilor Newton asked if they could change the wording in strategy 2.3 to say, "ensure urban
design and pedestrian connections."
Mayor Snider said the second sentence in strategy 2.4 should say, "develop a project plan" and not
begin a project plan. Towards the end, he thinks it should state "with a range of price points"
instead of at a range of price points. The remainder of his suggestions focus on Downtown
Tigard,under strategy 2.2 that include:
• Cultivate more relationships with potential future developers that share our
multigenerational transit oriented development visions.
• Create an inventory of sites with high potential for transit oriented development housing
redevelopment.
• Reevaluate the size and scope for the current urban renewal area and expand as
appropriate to meet our objectives.
• Ash Street Crossing to improve circulation.
• Update the 2007 Leland report with focus on the SW Corridor and transportation.
• Support and participate in a branding effort for the Down Town and perhaps the Tigard
Triangle.
Councilor Anderson said the Ash Street Crossing is kind of out of the city's hands. Mayor Snider
agreed and said they should add the word"pursue"in front of it, so they do not lose track of the
city's vision for this area. Councilor Anderson agreed.
Council President Goodhouse asked about Ash Street Crossing.
Mr.Asher agreed with the additions and said the Ash Street Crossing is part of the Memo of
Understand (MOU) the city's engineering department is working on,and is associated with an
ODOT discussion that has yet to fully take off.
Mr. Rager said ODOT has not been very receptive to the concept presented by staff,and said there
is still quite a bit of work to be done on this.
Mr.Asher agreed this was the right list,but wants to check with council's expectations about the
level of quality staff is able to give to accomplish these goals. He reminded council they have one
person on staff who is dedicated to the Tigard downtown redevelopment and his plate is full. He
said with existing staff, they could;cultivate more relationships,create an inventory, re-evaluate,
support and participate in branding,plus all the items in black. However, this would'be a shallow
dive on all of it with existing staff. He asked council if they would like to have a deeper level of staff
participation,that council consider adding an additional staff person during the budget discussion.
He said they could do a light analysis on each of these areas.
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Council President Goodhouse said they should look at adding either a part-time or full-time
economic development position that would help with these goals.
Councilor Newton agreed these are great goals but shares Mr.Asher's concern about being able to
accomplish all of these with the quality they can appreciate without additional resources.
Councilor Anderson agreed these goals are the intent and aspiration of council,and if money were
no object then they would have the economic staffing resources needed,but with budget
constraints,he would not push this on staff right now. He likes Mr.Asher's idea of doing a low-
level analysis on each,and including them in council goals is indicative and they should remain on
the list.
Councilor Lueb agreed these are great goals. She worries about the stress added to staff, and asked
where,they should direct their focus. She said if the product produced would not be high quality
and would not be reflective of where council wants the city to be,than it may not be a good idea.
She would like to be responsible of staff's time.
Council President Goodhouse suggested adding these into a subsection of strategy 2.2. He agrees
they need to look at these,but maybe not on the same level as the other ones.
Mayor Snider feels like they are not investing in these types of things and not figuring out how to get
the resources they need. They need to figure out how to be more aggressive with these things;it is
the difference between communities that are moving at a faster pace vs those who are not. If they
do this right, these things could be paying for the additional staff person within five years. He said
this could be a temporary position and maybe only a two or three year assignment. This may be an
uncomfortable place to be,but good things come from uncomfortable places.
Council President Goodhouse agreed with keeping these on the list and said if they brought back
the economic manager position,it could eventually pay for itself.
Mayor Snider asked Mr.Asher to develop a better idea of what resources it would take to add these
to the list. Mr.Asher said he would and that he too prefers to have them included. He wants to
make sure everyone is clear about what the challenges are. Mr.Asher said the first three bullets are
things staff could get to with current resources,however, the remaining items staff would not be
able to spend as much resources on and the outcome may not be as rich as council would like.
Councilor Newton and Mayor Snider suggested the additional resources needed to get these items
done should be the first white paper presented to the budget committee.
Mayor Snider suggested staff take a closer look and may need to rewrite some of these. Council
agreed to include the content and have staff rewrite as needed.
Goal 3: Councilor Newton talked about strategy 3.3 and said it is important to think about how
they are going to do the study,how they expand and to think about including employment land. She
talked about South River Terrace and issues that need to be addressed and is concerned about the
request to expand this area. There is a sense from staff that there are not enough resources now.
She said an affordable housing plan is important and did not recall discussing this at goal setting.
Mayor Snider asked if everyone is agreeable with the affordable housing plan strategy.
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Mr.Asher replied that the affordable housing plan is underway and heard council say they would like
to grow in an inclusive manner. He said staff tried to write the goal to reflect the work that is
happening. He explained the city was awarded a grant to start the plan because Tigard is considered
a rent-burdened city. Staff is working with Washington County on the Metro Housing Bond
proceeds in order to steer some of these funds to Tigard. There are several affordable housing
things happening already,and staff wanted to write this goal to reflect that.
Assistant Community Development Director McGuire said this helps with the city's pursuit of the
urban growth boundary request with Metro,and helps the city with the Title I application for that.
Council President Goodhouse asked about strategy 3.2 and if they had decided to implement the
excise tax or if it was something, they were going to look at.
Councilor Anderson had mentioned it to staff and asked them to see what other cities were doing.
Council President Goodhouse said there is a difference between looking into it vs implementing it.
Mayor Snider suggested changing it to funding of strategies and consider an excise tax. Council
agreed.
Council President Goodhouse said he would like to change some of the language in strategy 3.1 to
say, "expanding the city's urban growth boundaries" and change the funding section to say it would
be funded through different sources so the city is not limited when applying for grants.
Mayor Snider suggested saying private sectors partners and grants.
Council President Goodhouse asked about not defining South River Terrace.
Mayor Snider asked if there is a way to revise this section in a clearer way so the development
community and staff can work to allow for efficient planning to happen in the West River Terrace
area even if the city is not planning to pursue this in the next two or even four-year cycle. He
acknowledged the challenging issues.
Councilor Anderson agreed they should not bring the west side area in,but asked if it would make
sense to do a high-level concept plan for the west side.
Mayor Snider wanted to make sure staff concerns are managed and staff does not feel added
pressure from the developers.
Community Development Director Asher said he disagrees that it would be more efficient for the
city and the community to combine the two areas. He said the two areas are well separated and
their infrastructure systems are not contiguous. The efficiency you gain would be from the
consultant contracts. He explained that planning and development are different and the city
manager asked for a response from staff regarding the MLG language. He does not want to start
planning an area the city does not intend to annex and develop. There are a number of reasons staff
did not include this in the goal language. He said staff is not keen about concept planning an area
that has not been brought into the city for development. He said it is possible they could do a
concept plan for the West River Terrace area in the future. He explained the city's interest and the
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developers interests are not perfectly aligned around this and the coordination of this partnership is
going to be complicated no matter what.
Mayor Snider asked if there was anything that would preclude the development community from
acting on their own Mr.Asher replied he did not believe anything would preclude them from
doing that,except the risk they would be taking because they would not be able to move any of that
forward without the city's active participation.
Council President Goodhouse said they would have to bring the West River Terrace area in at
some point because of that area expanding,and he does not see a problem with this as long as the
city is clear about this and the developer is willing to pay the costs.
Councilor Anderson suggested keeping it as is, since there is not a lot of efficiency saved.
Councilor Lueb agreed and said the focus should be on South River Terrace.
Councilor Newton agreed.
Mayor Snider asked if everyone is ok with adding the word"grants."
Councilor Newton asked if applying for grants is cumbersome to staff and if they are worried about
that. Mr.Asher said he is not concerned about this. He wants this goal to be written in a way that
is transparent to everyone.
Councilor Newton asked if the term"funded by private sector partners"meant they could not
apply for grants. Mr.Asher replied it does not,but that typically they are not eligible.
Council President Goodhouse said including"private sector and grants" opens it up to more
funding options. Mr.Asher said the costs are going to be provided by private sector partners; the
city does not care how those funds are raised,and could include grant funds.
Mayor Snider suggested saying"and grants prepared at the expense of the private sector
partnerships." Council and staff agreed.
Mayor Snider asked if council would like to invite Ms. Stasny with Metropolitan Land Group,LLC
up to answer a few questions about the amount of efficiency in dollars they estimate in planning
both areas. Council agreed.
Jamie Stasny,Metropolitan Land Group,LLC, said she has not done the analysis on the two
separate areas,but they believe they are somewhere around$240,000 for planning both areas at the
same time. She explained that if they pull one area out of the equation,many of the same costs
remain,and if they go back later, they could be duplicating some of those costs. She shared that
recently the City of Hillsboro had done concept planning for an area that was being developed,but
included additional planning for some of the surrounding area in that development to see where the
roads would connect later. She understands staffs concerns and agrees that perception is critical,
but the hope is for the partnership to be open and an agreement in place outlining the details. They
do not want to preclude the efficiency in their planning,and to get as much information as they can
with the resources already being put forward.
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Mayor Snider asked Ms. Stasny if the goal the way it is currently written precludes this. Ms. Stasny
said they need full coordination and cooperation of city staff to do this process. She explained that
when doing this,public outreach is important and the public needs to be involved,and in her
opinion, they cannot properly do this unless city staff is supporting and coordinating this.
Councilor Newton asked Ms. Stansy to clarify their needs for the outreach portion,because she
hears staff saying they would not be doing this. Ms. Stasny said there needs to be some
coordination with city staff in getting the community engaged and coming out to things like open
houses. She said they have not determined how this partnership would work,but the notifications
that go out to homeowners would need to come from the city.
Councilor Lueb asked Ms. Stasny if their desire is to plan both West and South River Terrace
knowing the city will only move forward with South River Terrace. Ms. Stasny said yes, she hears
what council is saying, and said their preference is that the city will keep their options open.
Councilor Newton said she is concerned about focusing on broader areas. She may feel differently
if council had strategy 3.3 completed, and agrees the way this is currently written,does not preclude
them from looking at the area to the west.
Council President Goodhouse asked what harm it does if a private entity is looking at the plan.
Mayor Snider asked if they could support adding"secure external resources to expand the city's
urban growth boundary and the South River Terrace area and allow initial planning efforts in West
River Terrace" to strategy 3.1.
Mr. Asher said staff could live with what council wants. He said they are working on a set of
assumptions that there will not be any disagreements between MLG and the city when it comes to
costs. The harm with enlarging the scope is the risk of agreeing about paying for additional staff
and legal services,as well as other indirect costs to the city. He asked if they could make a little
more progress with MLG in regards to the partnership and agreement before council expands the
scope and budget of this.
Mayor Snider said this just allows for the initial concept planning and if MLG or the development
community objects to these things,they would not concept plan the area.
Mayor Snider said the additional language just allows for moving forward if both parties can agree
on things. He reiterated the city would not be paying for this,but would be doing some of the
work.
Mr.Asher said he believes it will be more difficult and confusing to the public to concept plan an
area council does not intend to put on par with the other area they plan to develop.
Councilor Newton does not believe the existing language precludes planning,and is concerned the
additional language is confusing.
Councilor Anderson agreed with Councilor Newton.
Councilor Lueb said she does not have strong feelings about the language one way over the other.
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Mayor Snider asked staff to confirm their feelings on the current language not precluding this.
Mr.Asher confirmed the language as written does not preclude a third party from concept planning
West River Terrace.
Councilor Anderson said they should allow for concept planning of West River Terrace.
Councilor Lueb agreed with Councilor Anderson.
Councilor Newton still thinks it is confusing,but agreed to have staff look at rewording it to make
it clearer.
Council President Goodhouse agreed.
Consensus to have staff bring back additional language so it is less confusing.
Councilor Newton said she is excited about this goal and being the liaison to the Community
Engagement Committee (CEC). She wants to work on strategies with the CEC and Council on
how they engage with the community. She feels a lot of their work should be talking to the
community about services and a potential levy. She would like council to go door to door in the
community to do as much outreach as they can. In her eyes, strategy 4.4 fits under everything and
hopes that it informs everything they do.
Councilor Lueb suggested changing the language in strategy 4.1 to say,"develop and implement
strategies."
Council President Goodhouse suggested including language in strategy 4.2 that initiates "listening"
meetings. Something that suggests council will hold a regular set of listening type meetings in the
community.
City Manager Wine said that staff is working on an update of the strategic plan associated with
strategy 3, and to have council and the community involved in that process.
Goal 5: Councilor Anderson said council left this goal very vague in their meeting and said staff did
a good Job making it less vague and likes the way it is. Councilor Lueb agreed.
Mayor Snider suggested taking out the word"cost"in strategy 5.2.
City Manager Wine suggested adding"planned expenditures." Council agreed.
Mayor Snider suggested adding strategy 5.6 to advocate for local control of reduced speed limits in
residential neighborhoods.
Ms.Wine said staff would bring these back to council for adoption.
7. NON AGENDA ITEMS -None.
8. EXECUTIVE SESSION -None.
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9. ADJOURNMENT
At 8:39 p.m. Council President Goodhouse motioned to adjourn the meeting. Councilor Lueb
seconded the motion. Motion passed unanimously.
Name Yes No
Councilor Anderson
Mayor Snider
Council President Goodhouse
Councilor Newton
Councilor Lueb
b�
Kelly Burgoyn ,Deputy Ci Recorder
Atte<D'f]
Jason B der,Mayor q
Date:-- a 3I 1
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