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11/28/2001 - Packet Gus Duenas City Engineer City of Tigard MEMORANDUMA!& CITY OF TIGARD CITY OF TIGARD OREGON TO: New Tigard Library Construction Committee FROM: Margaret Barnes, Library Director DATE: November 19, 2001 SUBJECT: Library Construction Committee Meeti - ovember 28, 2001 C: Bill Monahan, City Manager This memo is written notice for the upcoming New Tigard Library Construction Committee meeting. The meeting is scheduled for Wednesday, November 28 at 6:30 p.m. in the Puett Room of the Library. The focus of this meeting will be: • Update on the Property for the new library • Discussion of the project cost estimate • Discussion of the bond measure language • Discussion of presentations scheduled for the community (please remember to bring your calendars for this discussion) • Discussion of the model display schedule • Discussion of meetings for the Site Master Plan • Discussion of City Council meetings: December 11 and 18, 2001 1 am enclosing for your review the notes from the November 5 meeting. Please reserve the following dates: • City Council meeting - Tuesday, December 11 at 7:30 p.m. • City Council meeting - Tuesday, December 18 at 7:30 p.m. • City Council meeting - Tuesday, January 8, 2002 at 7:30 p.m. If you have any questions, please contact me at 503-684-6537 ext. 263 or Connie Martin at 503-684-6537 ext. 279. Thank You Enclosures 13125 SW Hall Blvd., Tigard, OR 97223 (503)639-4171 TDD (503)684-2772 New Library Construction Committee Meeting Notes Monday November 5, 2001 The meeting convened at 6:30 p.m. The Committee members present were Kathy Sleeger, Lonn Hoklin, Brian Douglas, Joyce Patton, George Burgess, and Elaine Heras. Staff present were Gus Duenas and Margaret Barnes, Bill Monahan arrived part way through the meeting. Vice-Chair Lonn Hoklin asked the Committee to review the meeting notes from the October 22 meeting. A motion was made by George Burgess and a second by Kathy Sleeger to approve the notes. The Committee approved the notes. Councilor Patton abstained from voting. The Committee reviewed the schedule of presentations that have been scheduled throughout the community. The Committee discussed scheduling the model at Washington Square in January. The Committee also reviewed the latest edition of the PowerPoint Presentation that the Committee will use for the next month. There was discussion of the Site Master Plan and the scheduling of meetings for community input in early 2002 after the option on the property is secured. The Committee also discussed the letter from Art Resources of Tigard. Lonn Hoklin agreed to respond to the letter. The Committee also reviewed the preliminary cost estimates for the proposed new library. City staff will be working with BML Architects to develop a complete project cost estimate. City Manager, Bill Monahan updated the Committee on the proposed site. The City is still in negotiations with the property owner. Bill Monahan, Gus Duenas and the City Attorney will be meeting with Mr. Fields later this month. There was discussion about the different options for a road. There was also discussion about when the bond measure may be placed before the voters. There is concern that there will be enough time between the securing of the option, the formulation of the bond measure and the May 2002 election date. It is believed by the end of November or early December that the option on the property will be completed. Sample bond measure language was distributed to the Committee. City Staff will take photographs of the different comparable libraries to have the Committee review at their next meeting. The photographs will illustrate the different levels of quality of the different buildings. The meeting adjourned at 8:40 p.m. The next meeting of the Committee is scheduled for Wednesday, November 28 at 6:30 p.m. BML Architects November 5, 2001 Comparing the Proposed Tigard Library to other Buildings Below are listed several existing buildings as comparisons of quarity of construction and finish with the newly proposed Tigard Library. Midland Library—Multnomah County This building is comparable to our proposal in terms of finish and overall quality. An exception would be the extent of applied art included as part of the exterior walls. Internally, the finish for walls, floors, ceilings, the kind of lighting fixtures, wood trims, etc compares fairly equally to what is proposed for Tigard. The cost per square foot will be similar to the Tigard estimate at around $150/sf. .-,a- Woodstocka rM-a Beaverton Libraries —Multnomah County At the high end, both the Woodstock and Beaverton represent finishes and construc`:cn beyond what we contemplate. The wood structure and paneling (at Beaverton), the staircase, the large volume of space contribute to the higher cost. The square foot cost for these buildings is around $200/sf. Stevens Center at George Fox University Just completed, this building is a successful exercise in trying to do a good building, energy conserving with sustainable design for a very low budget. The structure and the open volume of the design solution contribute effectively to a lower cost. In addition lighting fixtures are modest but are pendant mounted for reflected light and ceiling finishes are held away from structure to save cost. As a feature in the atrium space, wood panels modestly detailed and acoustic wood slat panels were made by the general contractor at a priceless that one third of any other bidder for that part of the work. In fact, the contractor must be credited with playing a large role in keeping the budget on target. The cost for this effort was $125/sf. Kaiser Permanente Interstate South Building While this is not a library building, the finishes in public spaces are very close to the spirit of what is proposed for the Tigard Library. Floors, Ceilings Walls, some wood paneling will be similar as will the large glazed wall of the lobby area. This building cost$145/sf. Tigard Public Library November 28,2001 Tigard Library Exist Library New Building Kaiser Camas Woodstock Beaverton Owner costs Concept Quality George Fox U Interstate Library Library Library $140.96 $110/sf $125/sf $142/sf $172/sf $190/sf $200/sf Building Only Building Only Building Only Building Only Building Only Building Only Building Only Real Estate/Acquisition $ 2,500,000 $ 2,500,000 $ 2,500,000 $ 2,500,000 $ 2,500,000 $ 2,500,000 $ 2,500,000 Direct Construction Costs On Site Improvements $ 788,772 $ 828,211 $ 828,211 $ 828,211 $ 828,211 $ 828,211 $ 828,211 Off Site Improvements $ 549,702 $ 163,501 $ 163,501 $ 163,501 $ 163,501 $ 163,501 $ 163,501 Building Construction $ 6,695,480 $ 5,225,000 $ 5,937,500 $ 6,745,000 $ 8,170,000 $ 9,025,000 $ 9,500,000 Subtotal: $ 8,033,955 $ 6,216,712 $ 6,929,212 $ 7,736,712 $ 9,161,712 $ 10,016,712 $ 10,491,712 Permit/Agency I Development Fees Pre-application Conference $ 240 $ 240 $ 240 $ 240 $ 240 $ 240 $ 240 Planning&Development Fee $ 6,500 $ 6,500 $ 6,500 $ 6,500 $ 6,500 $ 6,500 $ 6,500 Traffic Impact Fee $ 173,332 $ 173,332 $ 173,332 $ 173,332 $ 173,332 $ 173,332 $ 173,332 ODOT Inspection Fee $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 Water Resources Review-Type 2-add to P&D Fee $ 30 $ 30 $ 30 $ 30 $ 30 $ 30 $ 30 Sensitive Lands Review-Type 2-for storm outfall $ 149 $ 149 $ 149 $ 149 $ 149 $ 149 $ 149 Sewer Connection Fee $ 32,200 $ 32,200 $ 32,200 $ 32,200 $ 32,200 $ 32,200 $ 32,200 Parks SDC $ 4,292 $ 4,292 $ 4,292 $ 4,292 $ 4,292 $ 4,292 $ 4,292 Erosion Control Review Fee $ 1,640 $ 1,640 $ 1,640 $ 1,640 $ 1,640 $ 1,640 $ 1,640 Erosion Control Inspection $ 2,520 $ 2,520 $ 2,520 $ 2,520 $ 2,520 $ 2,520 $ 2,520 Site Fire Life Safety Review Fee $ 1,606 $ 1,190 $ 1,190 $ 1,190 $ 1,190 $ 1,190 $ 1,190 Site Permit Review Fee $ 2,610 $ 1,934 $ 1,934 $ 1,934 $ 1,934 $ 1,934 $ 1,934 Site Permit $ 4,015 $ 2,975 $ 2,975 $ 2,975 $ 2,975 $ 2,975 $ 2,975 Building Permit $ 20,086 $ 15,675 $ 17,813 $ 20,235 $ 24,510 $ 27,075 $ 28,500 Building Permit Review Fee $ 13,056 $ 10,189 $ 11,578 $ 13,153 $ 15,932 $ 17,599 $ 18,525 Building Fire Life Safety Review Fee $ 8,035 $ 6,270 $ 7,125 $ 8,094 $ 9,804 $ 10,830 $ 11,400 Demolition Permit-Included in General conditions $ - $ _ $ _ $ $ _ $ $ Plumbing Permit-Included in Construction Cost $ - $ _ $ $ _ $ _ $ _ $ Mechanical Permit-Included in Construction Cost $ - $ _ $ $ _ $ $ _ $ Electrical Permit-Included in Construction Cost $ - $ _ $ _ $ _ $ _ $ _ $ State Surcharge 8%combined permit fees $ 1,928 $ 1,492 $ 1,663 $ 1,857 $ 2199 $ 2,404 $ 2,518 Other $ _ $ $ $ $ $, $ Subtotal: $ 351,240 $ 261,628 $ 266,181 $ 271,341 $ 280,446 $ 285,910 $ 288,945 Design Fees Entitlement Services $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 Design Fees $ 750,000 $ 750,000 $ 750,000 $ 750,000 $ 750,000 $ 750,000 $ 750,000 Reimbursable Expenses $ 37,500 $ 37,500 $ 37,500 $ 37,500 $ 37,500 $ 37,500 $ 37,500 Owner's Reprsentation $ 150,000 $ 90,000 $ 90,000 $ 90,000 $ 90,000 $ 90,000 $ 90,000 Attorneys Fees $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 FF&E Selection included included included included included included included ALTA survey $ 9,000 $ 9,000 $ 9,000 $ 9,000 $ 9,000 $ 9,000 $ 9,000 Soils Enginering $ 7,500 $ 7,500 $ 7,500 $ 7,500 $ 7,500 $ 7,500 $ 7,500 Level 1 &2 Haz Mat Survey $ 12,000 $ 12,000 $ 12,000 S 12,000 $ 12,000 $ 12,000 $ 12,000 Topo Survey $ 16,000 $ 16,000 $ 16,000 $ 16,000 $ 16,000 $ 16,000 $ 16,000 Subtotal: $ 1,047,000 $ 987,000 $ 987,000 $ 987,000 $ 987,000 $ 987,000 $ 987,000 Testing/Inspection Materials-UBC Required $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 Other $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 Subtotal $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 Moving Expenses Move-in $ 65,000 $ 65,000 $ 65,000 $ 65,000 $ 65,000 $ 65,000 $ 65,000 Other $ _ $ _ $ $ $ $ $ Subtotal $ 65,000 $ 65,000 $ 65,000 $ 65,000 $ 65,000 $ 65,000 $ 65,000 Owner Construction,Furn.&Equip. Furniture $ 430,000 $ 430,000 $ 430,000 $ 430,000 $ 430,000 $ 430,000 $ 430,000 Shelving $ 220,000 $ 220,000 $ 220,000 $ 220,000 $ 220,000 $ 220,000 $ 220,000 Appliances $ _ $ _ $ _ $ _ $ $ $ Other $ _ $ _ $ $ _ $ _ $ $ Subtotal $ 650,000 $ 650,000 $ 650,000 $ 650,000 $ 650,000 $ 650,000 $ 650,000 Project Sub-Total $ 12,677,195 $ 10,710,340 $ 11,427,393 $ 12,240,053 $ 13,674,158 $ 14,534,622 $ 15,012,657 .v - Project Contingency @ 8% $ 1,014,176 $ 856,827 $ 914,191 $ 979,204 $ 1,093,933 $ 1,162,770 $ 1,201,013 Total Project Cost $ 13,691,371 $ 11,567,167 $ 12,341,584 $ 13,219,257 $ 14,768,091 $ 15,697,392 $ 16,213,670 DRAFT Caption: (10 Words) Authorize General Obligation Bonds to Design, Build, Furnish New library Question: (20 Words) Shall the City be authorized to sell up to $ in bonds to finance the construction of a new City Library? If the bonds are approved, they will be payable from taxes on property ownership that are not subject to the limits of sections 11 and 1 lb,Article XI of the Oregon Constitution. Summary: (175 Words) The existing Library at SW Hall and Burnham constructed in 1986 was built to meet the City's library service needs for ten years. The present City Library is inadequate to meet the needs of the City for library services. This bond measure would fund the construction, equip and furnish a new City Library and the acquisition of a new site for the Library. The new library will include for more books and more patrons, specialized rooms for study and meetings, and better handicap access. The bonds would be repaid by the levy of property taxes over a period of up to 20 (twenty) years. The first year tax rate for repayment of the bonds is estimated to be_ per$1,000 of assessed value.