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05/24/2001 - Packet New Library Construction Committee May 24, 2001 6:30 p.m. AGENDA 1. Review and acceptance of the notes from the April 9 meeting. 2. Acceptance of the "Building Program Report for the new Tigard Library." 3. Discussion of the three representative sites. 4. Discussion regarding the Committee's scheduled June 19 presentation to the City Council. 5. Discussion about the feasibility of a one-story or two-story structure. 6. Discussion about the education of the community about the new Tigard Library project. April 25, 2001 CITY OF TIGARD OREGON Dear Construction Committee Members, Once again I wish to thank everyone for the great presentation that was made to the City Council at the April 17 workshop meeting. They were pleased with the well-thought out presentation that the Committee made that evening. The Council is clearly very supportive and interested in our project. They accepted in concept the recommended 47,000 square feet for a new library. As you may recall,the Council instructed staff to proceed with exploring the availability of the three representative sites. These representative sites present possible options for a new library either in the downtown area or close proximity to downtown. The City staff will now begin this process and possibly have information to share with the Committee in May. We have contacted BML Architects about the preparation of a conceptual drawing or a model. BML will be sending a proposal to the City that will outline the necessary work required. The Committee is next scheduled to meet on Thursday,May 24 at 6:30 p.m. in the Puett Room at the Library. The focus of this meeting will be: ♦ Discussion about the three representative sites ♦ Acceptance by the Committee of the"Building Program Report for the new Tigard Library." ♦ Discussion about the feasibility of a one-story story structure or a two-story structure ♦ Discussion about the Committee's next presentation to the City Council Please note: This presentation is scheduled for the June 19 workshop meeting of the Council ♦ Discussion about the"Fact Sheets" and the education of the community about the new Tigard Library project I am also enclosing the notes from the April 9 meeting for your review. 13126 SW Hall Blvd., Tigard, OR 97223 (503)639-4171 TDD(503)684-2772 If you have any questions,please contact me at 503-684-6537 ext. 263 or City Manager, Bill Monahan at 503-639-4171 ext. 306. Thank you to all of the Committee members for your commitment and support of the new Tigard Library project. Finally, I want to share with you the comments of Curtis Tigard as he spoke to the City Council on behalf of his late sister Grace T. Houghton: "a library is the stepping stone and foundation to an educated society." In addition he encouraged the Council to "strongly support any action necessary to provide a new and enlarged library for the benefit of the present and future residents of Tigard and surrounding community." Sincerely, Margaret Barnes Library Director Enclosure New Tigard Library Construction Committee Meeting Notes Monday April 9, 2001 The meeting convened at 6:30 p.m. The Committee members present were: David Chapman, Joyce Patton, Brian Douglas, Sue Carver, Kathy Sleeger, Jim Funk, Lonn Hoklin and Elaine Heras. Rich Brooks from BML Architects and Cynthia Ripley from Ripley Architects. Staff present were Bill Monahan and Margaret Barnes. Chairperson David Chapman asked the Committee to review the meeting notes from the April 2 committee meeting. After the notes were amended to note that Elaine Heras was present at the meeting of April 2, a motion was made by Patton and a second by Hoklin. The Committee approved the notes as amended. Chairperson Chapman introduced the consultant, Cynthia Ripley to the Committee. The Committee introduced themselves to the consultant, Cynthia Ripley. Ripley presented an overview of the "Building Program Report." Using the Space Adjacency Diagram from the Report, the consultant explained the different points of service within the plan. She also reviewed with the Committee the different key components of the plan. The main parts of the plan are Public Meeting Space, Entrance Area, Lobby/Circulation, Adult Section, (including the Reading Room and Local History Room), Children/Youth Services and Staff Areas. This Program plan accounts for growth of the service population of the library and allows for future growth of the collection. The consultant also mentioned the importance of creating public awareness about the need for a new library in order for a bond measure to be successful. She also stated that with an informational campaign it is helpful to have a champion who is not generally associated with the Library to promote the idea of a new library to the community. It is also helpful to have the Friends Group or Foundation raising money for such a project so that not all of the funds are public. Councilor Patton suggested the idea of"Fact Sheets" in a question and answer format to highlight the critical points of the Program Report. These sheets could be distributed to the public and also posted on the web. This information could also point out the benefits a new library would bring to the community. One example of potential benefit to the community would be the meeting room space. The Committee also spoke about doing a direct mailing to inform the community about this project. There was also a discussion about the possibility of contracting with BML for concept drawings or a rendering/model of a proposed building. The Committee stated they were supportive of May 2002 as a possible date for the bond measure to be placed before the voters. The Committee would like to have an 8-9 month window to inform the community about this project. The Committee discussed their presentation to Council, which is scheduled for Tuesday, April 17, 2001 at 8:00 p.m. The Committee has tentatively scheduled their next meeting for Thursday, May 24. The meeting adjourned at 8:30 p.m.