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City Council Packet - 03/26/2019 11 s City ofTig;ard Tigard Business Meeting-Agenda TIGARD TIGARD CITY COUNCIL Revised 3/21/19 to remove item 2A from the Study Session. Item 2A will be rescheduled at a date and time to be determined. MEETING DATE AND TIME: March 26,2019 - 6:30 p.m. Study Session; 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available,ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated;it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-718-2419, (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). Upon request,the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-718-2410 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA ,_ .m..... .� VIEW LIVE VIDEO STREAMING ONLINE: htto://www.tieard-or.aov/citv hall/council meetine.oho CABLE VIEWERS:The regular City Council meeting is shown live on Channel 28 at 7:30 p.m.The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. 11111 City of Tigard Tigard Business Meeting—Agenda TIGARD TIGARD CITY COUNCIL Revised 3/21/19 to remove item 2A from the Study Session. Item 2A will be rescheduled to a date and time to be determined. MEETING DATE AND TIME: March 26,2019 - 6:30 p.m. Study Session; 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223 6:30 PM •STUDY SESSION A. RECEIVE METRO UPDATE FROM COUNCILOR DIRKSEN B. COUNCIL LIAISON REPORTS 6:50 p.m. estimated time •EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. CITIZEN COMMUNICATION (Two Minutes or Less,Please) A. Follow-up to Previous Citizen Communication B. Update from Police Chief McAlpine C. Tigard Area Chamber of Commerce D. Citizen Communication—Sign Up Sheet 3. CONSENT AGENDA: (Tigard City Council) The Consent Agenda is used for routine items such as approval of minutes,receipt of council meeting calendars,proclamations,appointments to boards and committees and approval of contracts or intergovernmental agreements with partner agencies. Detailed information on each item is available on the city's website in the packet for this meeting and in a binder at the front of Town Hall.Approval may be enacted in one motion without separate discussion.Anyone may request that an item be removed by motion for discussion and separate action. Motion to: A. APPROVE CITY COUNCIL MINU TES: *January 29,2019 •February 5,2019 B. CONSIDER CONTRACT AWARD FOR AGENT OF RECORD SERVICES C. CONSIDER CONTRACT AWARD FOR RIGHT-OF-WAY MOWING SERVICES D. CONSIDER PURCHASE AWARD FOR A BOOM/BUCKET TRUCK E. CONSIDER CONTRACT AWARD FOR SEWER AND STORMLINE REHABILITATION F. CONSIDER CONTRACT AWARD FOR ON-CALL UTILITY BUSINESS AND RATES PLANNING SERVICES •Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council/City Center Development Agency has voted on those items which do not need discussion. 4. CONSIDER A RESOLUTION GRANTING EXEMPTION FROM PROPERTY TAXES UNDER TMC 3.50 FOR NON-PROFIT LOW INCOME PROPERTIES 7:40 p.m. estimated time 5. CONSIDER RESOLUTION OF SUPPORT FOR METRO REGIONAL TRAVEL OPTIONS (RTO) GRANT FOR SAFE ROUTES TO SCHOOL PROGRAM 7:50 p.m. estimated time 6. APPROVE AN IGA WITH WASHINGTON COUNTY TO ACCEPT MSTIP OPPPORTUNITY FUNDS TO SUPPORT SAFE ROUTES TO SCHOOL PROGRAM 7:55 p.m. estimated time 7. CONSIDER ADOPTION OF CITY COUNCIL GOALS 2019-2021 8:00 p.m. estimated time 8. INITIAL DISCUSSION OF POTENTIAL LOCAL OPTION LEVY AND/OR BOND 8:15 p.m. estimated time 9. NON AGENDA ITEMS 10. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 11. ADJOURNMENT 8:45 p.m. estimated time IIII I" City of Tigard Tigard City Council Meeting Agenda T I G A R D March 26, 2019 CITY COUNCIL STUDY SESSION A. —REG-EWE METRO UPDATE- - i ., . _ ., . e . P. _ ,. Councilor Dirksen is unable to attend tonight. His update will be rescheduled. B. COUNCIL LIAISON REPORTS 6:30 p.m. estimated time The Tigard City Council may go into Executive Session. If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Sessions may be held for the purpose of taking any final action or making any final action or making any final decision. Executive Sessions are closed to the public. Administrative Items • Letter to Congressional delegations supporting US Conference of Mayors legislative priorities—Mayor Snider • April 30th Council Outreach—Councilor Newton • Camas Festival—Councilor Anderson Council Meeting Calendar March 5* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 12* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 19* Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall 26* Tuesday Council Business Meeting—6:30 p.m.,Town Hall April 2* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 9* Tuesday Council Busincsa Meeting 6:30 p.m.,Town Hall Cancelled 16* Tuesday Council Workshop Meeting 6:30 p.m.,Town Ilall Cancelled 23* Tuesday Council Business Meeting—6:30 p.m.,Town Hall May 7* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 14* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 18 Saturday Budget Committee Meeting—8:30 a.m.-5 p.m.,Town Hall 21* Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall 23 Thursday Budget Committee Meeting—6:30 a.m.-9 p.m.,Town Hall 28* Tuesday Council Business Meeting—6:30 p.m.,Town Hall Regularly scheduled Council meetings are marked with an asterisk (*). Jason Snider From: Tom Cochran <actionalert@usmayors.org> Sent: Monday, March 18, 2019 6:54 AM To: Jason Snider Subject: Action Alert - Mayors' Infrastructure Priorities for the 116th Congress Action Alert-Mayors'Infrastructure Priorities for the 116th View this email in your browser Congress SCONp THE UNITED STATES CONFERENCE OF MAYORS q • tei 1620 EYE S1 REE I NORTHWEST Gtt © WAASHPNC I'ON:D C 20306 t: '1 TELEPIIONE(202) 93-7330 "x9r. /, FAX(202)293-2352 �� GRL.:�eww.uxiiaacors.arg TO: The Mayor FROM: Tom Cochran, CEO and Executive Director Through the leadership of our President, Columbia Mayor Steve Benjamin and our Infrastructure Task Force, chaired by Los Angeles Mayor Eric Garcetti, the Conference of Mayors has identified five major Infrastructure priorities for the 116th Congress. These priorities include: Transportation,Water, Energy, Community, and Tax Incentives. Click here for a more detailed summary of these priorities. We are asking all mayors to immediately contact their Representatives or write a letter of support for these priorities to their Congressional delegations and to transmit the summary document to them. Click here for a sample letter. Legislatively, our infrastructure priorities could take the form of a special infrastructure bill, or appear as higher FY 2020 appropriation levels for existing infrastructure programs. As a result,we are working on a dual track of 1 targeting both relevant authorization committees and all Appropriations Committee members. Whatever scenario unfolds,the Appropriations Committee will play a pivotal role. Click here for a list of Appropriations Committee members. If you have an Appropriations member,please convey to them how important USCM infrastructure priorities are to your city and the need for these programs to be funded in FY 2020. It is too early to tell how the infrastructure issue will play itself out in the 116th Congress,but conventional wisdom says early action is needed before the Presidential election season gains full speed. We anticipate action will be taken between now and mid-year. If you have any questions, please feel free to contact our infrastructure team below: • Dr. Rich Anderson, randerson cz usmayors.org(Water, Energy, EECBG) • Dave Galton, dgatton@ usrnayors.org(Ports, CDBG, EECBG) • Larry Jones, ljones@usmayors.org(Taxes, Bonds) • Gene Lowe glove@'usmayors.org(CDBG) Kevin McCarty kmcartynusmayors.org (Transportation,Aviation, EECBG) • Judy Sheahan jsheahan@ usmayors.org(Brownfields, Water, EECBG) 2 Copyright O 2019 The United States Conference of Mayors.All rights reserved. To change your contact information, please visit https:/tcommunity.usmayors.org/. Our mailing address is: The United States Conference of Mayors 1620 I,St., N.W. 4th Floor Washington, DC 20006 Add us to your address book Want to change how you receive these emails? You can update your contact information, update your preferences or unsubscribe from this list 3 5744 ,,,,c1,s-/o'i- ,, - dai 7 Regional Water Providers Consortium Dues Share e0(, , i ,14 /�D� FY 2019/20 Budget - Proposed 2018 Dues 2018 Dues Total Customer % of Funding Average % of Funding Consortium Participants Accounts Total Share Wtr Dmd Total Share Share Beaverton 18,374 4.04% $18,922 7.50 4.60% $21,587 $40,510 Clackamas RW 12,635 2.77% $13,012 5.53 3.39% $15,917 $28,929 Gladstone 3,562 0.78% $3,668 1.41 0.87% $4,058 $7,727 Gresham 17,089 3.75% $17,599 6.50 3.99% $18,709 $36,308 Hillsboro 25,345 5.57% $26,101 17.25 10.59% $49,651 $75,752 Forest Grove 6,541 1.44% $6,736 2.81 1.72% $8,088 $14,824 Lake Oswego 12,507 2.75% $12,880 5.24 3.22% $15,082 $27,963 Milwaukie 7,004 1.54% $7,213 2.08 1.28% $5,987 $13,200 Sunrise Water Auth. 15,575 3.42% $16,040 _ 5.51 3.38% $15,860 $31,899 Oak Lodge 8,625 1.89% $8,882 3.13 1.92% $9,009 $17,891 Portland 185,578 40.76% $191,114 52.10 31.98% $149,961 $341,075 Raleigh WD 1,018 0.22% $1,048 0.53 0.33% $1,526 $2,574 Rockwood PUD 13,568 2.98% $13,973 6.52 4.00% $18,767 $32,739 Sandy 3,870 0.85% $3,985 1.29 0.79% $3,713 $7,698 Sherwood 5,957 1.31% $6,135 1.96 1.20% $5,642 $11,776 South Fork WB 17,220 3.78% $17,734 7.00 4.30% $20,148 _.,$37,882 !r Tigard 19,515 4.29% $20,097 6.00 3.68% $17,270 $37,367 Tualatin 7,014 1.54% $7,223 4.55_ 2.79% $13,096 '$20,320 Tualatin Valley WD 63,249 13.89% $65,136 22.29 13.68% $64,158 $129,294 West Slope WD 3,222 0.71% $3,318 1.24 0.76% $3,569 $6,887 Cornelius 3,129 0.69% $3,222 1.00_ 0.61% $2,878 $6,101 Troutdale 4,727 1.04% $4,868 1.47 0.90% $4,231 $9,099 SUB TOTAL 455,324 100.00% $468,908 162.91 100.00% $468,908 $937,816 Grand Total $937,815 Data collected directly from the Participant entity NOTE: The actual proposed Consortium Budget is $979,515 reduced by$41,700 in carryover from FY 2017/18 viiiit,i.,..r.,, ..',..,:...',,,; '-.-**,,,,,I.'"..,',,,,,.6:1 . . , 1 •4,, - . ,, .. .., „....., ,. ,... .—-- - - .•:',,..1,...1"*:...7.. .....'" */,.....!,' : : i'...: ,, 77. ,.t:+1.*i-,A.:44:: -: 1 i A ., ..' ,.., ,RI LI. ;,4!.,4:. „''' ' ,,,,,,'"° .`.,, ''''''' 7/0,4.' ' • ",1-Y!0",14-:. ,.;,11.I.,,,,!..41",k.c.. , ".1 ‘", c, '' : ,,,,,'; ,. '. , *;•-4.;- • .., -. ,.,.., . . , . ‘. .., ,.. , fq:4. *::74,;,:, .. ..., ,.... , . :)" ' A ) `,73.i44.:`!!'. .:... ''''' '1*::., .1!,-,4 .i' : 1.. ,•• ..ii ..,",:t.74-„.L.;,:if: . .,, ..,...• ...:'. ..':,..-.._,4*,,„'.:„,,,,,:4,,,,.:-•;,,,i c, .t 4'A , ':. ''''',.;*,, -', .-...,,i'.,r,',.1:g.'n'1 ,.,. • ,,,:s'-„t.:,-.: !. t,, es. . . • 1,-!1. ; ''' ' - - ',', ....e.',./Y,Se..., ,• . , '17'7 . ,. . , ,N ..• . . -,, Z i tn \' -4—) ,€ ^ Si. 0 €, • • , -S- a) '... ..: . ?., .cfo- vox, Ct ' , 1. . .. ,, Imis % r0 Z 0- .i. .. D -'- r- : (\I,...1 < --) °, —AMMO —111101/4A:' I'. .'.. FAO NAL yq . .. - r ♦ ¢f ,---- 0 I r 04 7OfRs cOa" Beaverton,City of November 2018 Clackamas River Water Cornelius,City of Forest Grove,City of I am pleased to present the FY 2017-18 Annual Report for the Regional Water Gladstone,City of Providers Consortium. After last year's celebration of our 20-year anniversary, Gresham,City of this year was spent reflecting on what the future of the organization will look Hillsboro,City of like.With the help of our Board, managers, committees, and staff,the Lake Oswego,City of Consortium strategic updated itsplan.This allowed us the Milwaukie,City of p g opportunity to take a Oak Lodge Water Services new look at our mission and values and refine our priorities for the next five Portland,City of years. Raleigh Water District Rockwood Water PUD The Consortium has also undergone a minor facelift to make our materials more Sandy,City of inviting and easy to read. I welcome you to read this report and learn about the Sherwood,City of many projects the Consortium and its members worked on this past year.Thank South Fork Water Board you to our members and excellent staff who have worked together and Sunrise Water Authority supported each other to make this another successful and exciting year. Tigard,City of Troutdale,City of Tualatin,City of Tualatin Valley Water District West Slope Water District Sincerely, Rebecca Geisen, Project Manager •r s 1120 SW 5th Avenue,Suite 600 =' Portland,OR 97204 503-823-7528 www.regionalh2o.org RegionalwaterProvidersConsortium Consortium Staff(left to right): Rebecca Geisen-Managing Director Katy Asher-Program Specialist M ConserveH2Org Patty Burk-Management Assistant Bonny Cushman-Program Coordinator Regional Water Providers Introduction Consortium Members FY17/18 City of Beaverton The Regional Water Providers Consortium (Consortium) is a collaborative and coordinating organization that works to improve the planning and management of Clackamas River Water municipal water supplies in the greater Portland, Oregon metropolitan region. Formed in 1997,the Consortium works with its members in emergency preparedness,water City of Forest Grove conservation, and regional coordination. City of Gladstone The work of the Consortium is driven by the three major focus areas included in its City of Gresham Strategic Plan: City of Hillsboro • Meeting water needs City of Lake Oswego • Emergency preparedness and resiliency • Strengthening regional partnerships City of Milwaukie The work completed this year by the Consortium demonstrates how the organization Oak Lodge Water Services continues to build on its strength of leveraging collective knowledge and resources to City of Portland communicate the value of water, be prepared for emergencies, and be good stewards of our water resources. By working together,Consortium members ensure that the region Raleigh Water District has a long-term, reliable,efficient,and safe water supply for years to come. Rockwood Water PUD The FY17/18 Annual Report highlights the major accomplishments of the Consortium City of Sandy and provides a summary of its budget and workplan. City of Sherwood Summary of Accomplishments South Fork Water Board Sunrise Water Authority The primary accomplishments for FY 2017-18 are highlighted below: City of Tigard • Completed update of the Consortium's Five-Year Strategic Plan. City of Tualatin • Welcomed two new member cities,Troutdale and Cornelius,to join the Consortium Tualatin Valley Water District starting July 2018. West Slope Water District • Implemented three successful multimedia campaigns that focus on indoor conservation, outdoor conservation, and personal preparedness. • Conducted a table top exercise utilizing the updated regional interconnections geodata base. • Expanded Spanish language outreach efforts by publishing two Spanish language e-newsletters through a partnership with KUNP television and adding two Spanish language landing pages on www.regionalh2o.org. • Distributed 650+water conservation and emergency preparedness kits to Consortium member customers through three promotions. REGIONAL WATER PROVIDERS CONSORTIUM 1 Administration Consortium staff provided program management, administrative,technical, and financial staff services to the Consortium through an Intergovernmental Agreement (IGA)with the Portland Water Bureau. Staff provided financial management and accounting services, coordinated meeting logistics, and prepared summaries of meetings for the Board, and Executive and Technical committees. Staff also managed programs, supported committee work, and implemented the annual work plan. Financial management and accounting services for the Consortium included the calculation and collection of yearly participant dues, issuance of invoices, and payment of Consortium financial obligations. Consortium staff also prepared tri- annual fiscal reports on Consortium expenditures for personnel, professional services, materials, and other services. Consortium Board and Committees The Consortium IGA established three primary working bodies responsible for Consortium Board meeting the purposes and objectives of Makes policy and decisions the organization.They include the Consortium Board, Executive Committee, and Technical Committee. In addition,the Emergency Planning and Conservation committees assist Executive Committee with implementation of the Emergency Recommends policy and Preparedness and Conservation budget actions to the Board programs, respectively. The Communicator's Network provides a forum for communicators within the Consortium to discuss and identify emerging issues, develop unified Technical Committee messaging where appropriate,share Oversees implementation of the materials, and support each other's annual work plan and budget; work. recommends actions to the Executive Committee and Board � I Emergency Communicator's Conservation Planning Network Committee Committee (Public Information Coordinates Implements the Staff) implementation Emergency Shares outreach of the Preparedness information Conservation Program and resources Program ANNUAL REPORT JULY 2017-JUNE 2018 2 Adopted Budget and Expense Fiscal Year 2017-18 Work Plan and Budget This year's budget was slightly reduced to off-set the departure of Metro as a member of the Consortium. Funding was provided to help develop the Consortium Five-Year Strategic Plan and overall,the work plan continued to support the Consortium's role in regional coordination, emergency preparedness,and implementing a regional conservation program. The adopted budget for each year is a record of anticipated costs for the fiscal year. The budget for FY 2017-18 was $912,350 which includes carryover funds of$22,500 from FY 2016-17.There was an additional carryover of funds of $58,500 from FY 2015-16 that was used to reduce dues. This resulted in the dues-collected amount of$831,350. Approximately 67 percent of the budget, $612,000,was allocated for regional coordination,emergency preparedness and planning, public outreach,and administrative support.The remaining 33 percent of the FY 2017-18 budget, $300,350,was allocated to implementing a regional conservation program which included the associated materials,services,and personnel costs. Emergency Preparedness 19% Regional Coordination 10% Contingency 1% Conservation 33% Overhead 15% Administration/Public Involvement 22% Expense reports were completed bi-monthly and showed line-item expenditures and percentages. In FY 2017-18, approximately 95%, $870,659,of the budget was expended. The remaining 5%,$41,691, of the budget will carry over and is traditionally used to off-set future dues.The FY 2017-18 work plan and final expense report can be found on the Consortium website at www.regionalh2o.org/about-us. REGIONAL WATER PROVIDERS CONSORTIUM 3 * 9 __ a _4; Y e 4* .. :r0! it <' iii i MilF as1i; .7 '. - �_ _ ..„„ - . ,_.4.......:' ' (Iv= app,.** 0 :- ::J$ - t r e, . I' _`.„ '''''''': s1"" '0011V ikP Ant Regional Coordination The Consortium is built on partnerships and provides a forum for members to work together on projects of mutual interest that make sense to do collectively.This enables the group to speak with one voice on policy and program matters,and to achieve economies of scale. Projects in the regional coordination portfolio provide opportunities to collaborate, develop regional tools, and provide consistent information to the public and Consortium members. Five-Year Strategic Plan Update Over the course of the year, all members of the Consortium, including elected officials and staff engaged in the development of an updated strategic plan.The Executive Committee lead the effort with strong support from the Consortium Technical Committee and all three working committees.The Board spent time at each of their meetings engaging on the strategic plan through facilitated discussions and break-out groups.The final document includes an updated mission statement,core values,and provides a road map for the next five years. Of note is the Consortium's commitment to broaden its messaging to reach more diverse audiences,grow its core programs, and increase member and partner engagement. Drinking Water Advisory(DWA)Tool This was the DWA tool's 4th year of operation.When not activated for a drinking water advisory,the tool serves as a "who's my water provider" look-up tool. The Consortium completed its fourth update of the water system boundary map to ensure the DWA tool reflects the most accurate drinking water service area boundaries. Fortunately, no members had to activate the tool for a drinking water advisory during this fiscal year. ANNUAL REPORT JULY 2017-JUNE 2018 4 Source Water Protection Strategy The Consortium completed a Source Water Protection Strategy that describes the current source water protection efforts being undertaken by water providers and other organizations to protect our regional water sources.The Strategy also provides specific actions for the Consortium to undertake including legislative advocacy, partnerships,grants, studies, conservation, and education. Regional Curtailment,Coordination and Communication Plan and Tool Kit The Curtailment, Coordination and Communication Plan (C3 Plan)was developed to help improve regional communication and coordination among water providers during water shortages.As part of the plan implementation, a tool kit was developed for members to use that includes best management practices,talking points,frequently asked questions,social media posts,website content,graphics, and updated descriptions of the region's water systems and how they respond to drought. This summer one of the C3 Plan best management practices was put into action.The Consortium Technical Committee participated in two summer supply meetings to share information about their respective sources and identify any emerging issues that might require coordination. Population and Household Estimates and Forecast Project The Consortium renewed its Intergovernmental Agreement with Portland State University's Population Research Center (PRC)to prepare population, housing unit and household estimates, and forecasts for all Consortium members. This year, the PRC completed and released the 2017 population, housing units,and household estimates for all members. 2018 Legislative Session The Oregon State Legislature had a short session in 2018 with very few water related bills. Of interest were bills on carbon emissions,clean diesel,contracting,and agency budgets.The Consortium weighed in on rulemaking related to seismic assessments for water utilities and the licensing of landscape contractors. New Member Outreach The Consortium welcomed two new members this year.The cities of Troutdale and Cornelius signed the Consortium Intergovernmental Agreement to become members. Board members and staff met with city representatives to share information and resources and to answer questions. Both cities officially began their membership on July 1, 2018.The Consortium is excited to have both cities on-board. REGIONAL WATER PROVIDERS CONSORTIUM 5 i+ Strategic Initiatives for �511111.0 -\ v g....0Emergency Preparedness and �•. Resiliency c • Educate public about ,-- E � "L emergency preparedness A' " '3 �� and the importance of water „misi 0'1 ;NCI.° ' 40, k- � • Obtain and develop is �\ I )y.,,� t„. resources that will help J 1 members and the region 1'' rf ®i support preparedness goals •41a Air 1" and requirements 4,i • Facilitate planning,projects, r ��--- and training opportunities 1 that strengthen members' ability to plan for,respond to,and recover from extreme ! ,qq % y '£ events • Collaborate with state and regional stakeholders to Emergency Preparedness Program improve regional communication,emergency preparedness,response and The emergency preparedness program supports Consortium members in their own recovery emergency preparedness efforts, provides an opportunity for members to train together, cultivates partnerships and provides outreach to the public. Members share • Support each other through their experiences, knowledge, and technical information with each other to collectively data and resource sharing make the region stronger and more resilient. and mutual aid Multimedia Campaign See page 10 for a summary of the emergency preparedness outreach campaign. Interconnections Geodatabase The Consortium completed its first update of the regional interconnections geodatabase using Urban Area Security Initiative funds and Consortium funds. The update concluded with a day-long tabletop exercise with 43 staff from 13 water providers.The exercise utilized the updated interconnections geodatabase with the objective of evaluating its effectiveness as an emergency management tool, promoting water provider staff knowledge and understanding of regional water system operations and connectivity, and increasing water provider staff awareness of the tool and its capabilities.One outcome of the exercise was the creation of a new work group made up of water provider GIS staff to help manage future geodatabase updates. ANNUAL REPORT JULY 2017—JUNE 2018 6 g e%t{ tr„ x3M ` .'.'--;,---f-'- ''''-'7.,',.'::.r.itv-i-,•;--;‘,:—'y‘,„. -iti '..11•1.1-%tek•:Atr,,t.f:r-,: -... ',. '-t.-',P -.''.. ' 'ittirr'.*:, *c:'';' -'. ' . 4. - :. , • rS.,_ `s F �,�„ --✓ 3$' �`' , %3 r We w . - c y, 'v.",rr"J ""T`" Cil .. 3..,�.. !. '. cA ._ em , L .. li ' NCYWATER '' %.arth . __ `` ` ► Jr ter~ ..,:_, .t ,s`t %. ' . I 1 P j 4 4,- i } �_ m IA $.' �- _ { Regional Resilience Regional Disaster Preparedness Organization (RDPO):Staff continues to participate in the RDPO Steering Committee,the Emergency Management,and Public Works committee meetings representing the interests of regional water providers. Staff also participates on a regional messaging task force to ensure that regional messaging around emergency preparedness is coordinated and organizations are providing consistent messaging to the public. Grant Funding and Emergency Equipment:Three Consortium members (City of Gresham, City of Milwaukie,and South Fork Water Board which serves the cities of Oregon City and West Linn) received mobile water treatment systems(MWTS) during this reporting period.This brings the total number of MWTS to seven in the greater Portland metro area. Each MWTS can treat up to 30,000 gallons of water per day and can be used in conjunction with the region's nine emergency water distribution systems or on their own to provide safe drinking water during an emergency. The systems were funded through Urban Area Security Initiative grants. Mutual Aid Consortium members Beaverton,Clackamas River Water, Gresham, Portland, and Tualatin Valley Water District sent their emergency water distribution systems to Salem during their water advisory that first started on May 29, 2018.The systems, along with distribution systems from the National Guard and the Eugene Water and Electric Board, helped with the critical distribution of potable water to the public for the duration of the event, which lasted into July. Lessons learned from that event will help inform the future deployments of the distribution systems. Community Events and Workshops See page 14 for a summary of the emergency preparedness-focused events and workshops. REGIONAL WATER PROVIDERS CONSORTIUM 7 < -- sem i; w Strategic Initiatives for f,, ', .`' "- Conservation and Meeting '; a _ �.-,__ ...:, �s, �- - Water Needs: °g `,. _, "..i"-, -i, _ : -- _r • Make best use of available r ...s' `s' water resources and partnerships to meet ,' regional water needs as x r ,,CM-: J outlined in the Regional r .a -b' r' Water Supply Plan. .Y• ?,a.. yr .. s- 4. • Provide programs and ,,3. -,,, 4 r \ resources that help water 1.4 providers meet water . 'O ?IL- conservation requirements. r • Provide public education and rte. outreach materials that 4.k .�, promote conservation, source water protection,and value of water. • Anticipate and respond to Conservation Program changes in demand, population,and The Consortium is also recognized as a valuable partner in the region's water customer/public conservation efforts.The conservation program helps the region use its water resources expectations. more efficiently, provides tools to the public, and allows providers to deliver a consistent • Increase accessibility of regional message about the importance of water.The Consortium is a member of the messaging and outreach Alliance for Water Efficiency,the Irrigation Association, and the Oregon Landscape materials to diverse Contractors Association. audiences and stakeholders. Multimedia Campaign See page 11 for a summary of the conservation outreach campaigns. School Assembly Program The Consortium partnered with Mad Science again to provide 3,800 kindergarten—2nd grade students with its"Where's the Water,Watson?"school assembly show and accompanying activity booklet during the 2017-18 school year. Over the life of the contract the Consortium provided more than 11,200 students from throughout the metro region with the show and copies of the"Water and You" activity booklet.The Consortium will go out to bid for a new school assembly contract in 2019. Community Events and Workshops See page 14 for a summary of the conservation-focused events and workshops. ANNUAL REPORT JULY 2017-JUNE 2018 8 Public Outreach Multimedia Campaigns The Consortium ran three multimedia outreach campaigns during the 2017-18 program year. The emergency preparedness campaign ran for 12 weeks from August-October 2017,the indoor conservation campaign ran for six weeks from February-March 2018,and the outdoor conservation campaign ran for 12 weeks from June-August 2018. (The outdoor campaign spans across two fiscal years but is included in this report in its entirety.)The Consortium was able to double its investment through in-kind media from its campaign partners. Campaign Summary TOTAL IN-KIND TOTAL ON-AIR ADS REACH CAMPAIGNS RWPC COST RECEVIED VALUE INTERVIEWS • KATU $68,500 $135,450 $203,950 12 804 92%reach and 6.5 frequency (channel2) (Indoors) 97.2%reach and 17.5 frequency(outdoors) • KUNP $18,500 $26,825 $45,325 4 553 320,000 viewers or 80%of (Univision Spanish Hispanic population in metro Language) area • Garden Time $2,800 $12,000 $14,800 6 8 20k viewership • Alpha Media Radio $34,000 $67,710 $101,710 2 2,404 9,7 million impressions or (KBFF,KINK,KUFO, 79.4%reach of 18+ KUPL,KXL,KXTG and KWEE) KPAM Radio 0 $1,000 0 1 0 - (News Talk 860) TriMet Bus Ads $21,240 $36,030 $57,270 - 24 10 million impressions 4.45 frequency KGW $13,800 $11,950 $25,750 2 131 4.7 million impressions • (Channel 8) 57%reach of 18+ Totals $158,840 $290,965 $448,805 27 3,924 KEY: • conservation emergency preparedness REGIONAL WATER PROVIDERS CONSORTIUM 9 i iv' ir LIt- !:� sEy 4:17 it , ...- ,„ ,. ., :.°1 c. ii?''' Y e 13 iJfi � r , Sl 7 '''' ' -,r.z.—IFrajAal ."----,...A',.:5-'.'7...'::.:i_..,:1:14.111 ' ---.' -11116t-,,,"it, , IiiiitraTh -4111 A iiiulj 1 - t 3..� ` . a"3 °..' , Emergency Preparedness Campaign The Consortium's emergency preparedness-focused public outreach efforts grew in September 2017 to include a month- long television campaign with KGW.The campaign continued to include a three-month TriMet bus ad campaign (ads on 24 busses from August-September covering the tri-county area)for a third year, and the#14Gallons Challenge on social media for a second year. Campaign accomplishments also included: • 29 individuals and 36 agencies, organizations, and community groups participated in the#14Gallons Challenge either by taking the challenge or helping to promote it; • 10 emergency preparedness-focused social media ads posted on YouTube, Facebook, &Twitter that reached approximately 30k people and resulted in 12.5k ad post engagements (likes, shares, comments); and, • Three bonus media interviews secured (one print article with the Green Living Journal, one on-air interview on Garden Time television, and one on-air interview with KPAM radio). ANNUAL REPORT JULY 2017-JUNE 2018 10 ,14.4441414 ' _ t � w , .... . A _ 1.4,40/4. ...,.-.: i r...., : ,t .1,„.zt. .5 t s a lbw 1 I df r ` t , ' \ .a s VW 4 _ - - l I fir'.. tOie is r iikiI I" k .. i I , . , 1f ' , „.,. k Conservation Campaign The Consortium's conservation-focused campaigns remained strong in 2018.The Consortium's six-week indoor campaign with KATU television focused on finding and detecting indoor leaks and water efficient fixtures and appliances.The Consortium partnered with Alpha Media Radio and KATU, KUNP,and Garden Time television to deliver its outdoor-focused campaign.The outdoor messaging presented in English and Spanish,focused on preparing your watering system for summertime use,five tips to use water efficiently outdoors,and how to shop for and use water efficient plants in your landscape. Campaign accomplishments also included: • Six new conservation-focused television ads developed (three each :15 and :30 second)featuring KATU's weather talent; • Two earned media coverage for the Children's Clean Water Festival from KUNP and KATU television and five bonus on- air interviews with Garden Time earned; and, • Two Spanish language e-newsletters distributed through a partnership with KUNP television.The conservation issue was sent in July 2018 and resulted in a 16.4%open rate(4,094 of 25,000 recipients)and 2.2%click thrus (549 recipients).The emergency preparedness issue was sent September 2018 and resulted in a 17.7%open rate(4,431 of 25,000 recipients)and 2.54%click thrus (636 recipients). REGIONAL WATER PROVIDERS CONSORTIUM 11 On-line Outreach The Consortium has a strong online presence which includes two websites,a Facebook page, a Twitter account, and a YouTube channel. Here is a summary of the online accomplishments for 2017-18: Website Traffic Conserveh2o.org Regionalh2o.org 57,600 pageviews from 30,800 visitors 18,100 pageviews from 5,200 visitors Regionalh2o September Issue—Focus: November Issue—Focus: Preparedness Water Projects Around the Region Newsletters Recipients: Open rate: Click thrus: Recipients: Open rate: Click thrus: 885 35%(306) 15%(46) 883 32%(274) 10%(26) January Issue—Focus: March Issue—Focus: New Year's Resolutions Finding& Fixing Household Leaks Recipients: Open rate: Click thrus: Recipients: Open rate: Click thrus: 878 35%(302) 23%(69) 872 35%(300) 10%(30) May Issue-Focus: July Issue—Focus: Preparation Makes a Difference Summer Irrigation Recipients: Open rate: Click thrus: Recipients: Open rate: Click thrus: 878 38%(326) 22%(71) 908 34%(304) 13%(39) Weekly Watering More than 1,200 people received the Weekly Watering Number each week during the 2018 Number watering season. Consortium Facebook Twitter Social Media 242 new followers 45 new followers (Facebook's metric for people who"Like"and/or 2,232 profile visits "Follow"our page) Posts: Engagements: Impressions: Reach: Tweets: Engagements: Impressions: 473 4,827 160,525 23,663* 430 75 124,245 Notes: Facebook:Engagements are likes,comments,and shares.Impressions are the number of times the Consortium's posts entered a person's screen.Reach is the number of people who had a Consortium post enter their screen.*Facebook only started offering reach measurements during the February-June 2018 reporting period. Twitter:Engagements are mentions,retweets,and likes. ANNUAL REPORT JULY 2017-JUNE 2018 12 #111: ,iikit....„ „.,-. Illa x tit • 7 1 • r hi xµ. 1. How-to Videos Instructional how-to videos continue to be an important outreach tool for the Consortium.The videos are posted on the Consortium's two websites, Facebook page,and YouTube Channel.This year,the Consortium added two new videos to its collection bringing the total to 16(three emergency preparedness-and 13 conservation-focused).The conservation- focused video shows the viewer how to switch out their bathroom aerator to a high efficient model.The emergency preparedness-focused video shows the viewer four common ways to treat water and the items you will need for each. Kit Promotions The Consortium offered three kit promotions during the 2017-18 program year.The kits were advertised to Consortium member customers through the Consortium's website, e-newsletter,and paid advertising on social media.Several members also promoted the kits to their customers through their own newsletters.The Consortium sent a total of 650+ water conservation and emergency preparedness kits to Consortium member customers. REGIONAL WATER PROVIDERS CONSORTIUM 13 system and prevent run-off. . leaks. k V ' „„„ -4.,, 41 ''''' 141S-'. k . X n n ilk 1'jsin tee m c r GET , � � , YOUR A,_ F F FE i WATERING GAUGES" ..+1 `, . ....... .,..x.„,,,20. Community Events and Workshops Each year, the Consortium participates in several large, regional events as part of its public outreach efforts.These range from one hour-long workshops presented at the American Red Cross Prepare Out Loud Events to the multi-day Spring Home and Garden Show which draws about 25,000 participants.The Consortium distributed 4,055 outreach materials (print and conservation devices)at eight community events during the 2017-18 program year. American Red Cross' Prepare Out Loud Events: The Consortium joined the Red Cross and other community partners at three Prepare Out Loud events in September 2017. More than 800 community members attended the hour-long presentations to learn about how to be more prepared for emergencies.The Consortium distributed information on storing water and how to get water from your water heater in an emergency.A total of 83 attendees entered a drawing to win one of three seven-gallon emergency water containers and received an email from the Consortium encouraging them to sign up for the e-newsletter,follow along on social media,and engage with online emergency preparedness resources. Oregon Landscape Contractors Association(OLCA) EXPO: The Consortium has partnered with the landscape professional community for 17 years to provide workshops and other hands-on learning opportunities that increase attendees' understanding of the important role that they play in assisting ANNUAL REPORT JULY 2017-JUNE 2018 14 water providers with efficient summertime water resources management. In December 2017,the Consortium provided two one hour-long workshops to approximately 100 attendees at the OLCA EXPO. Portland Spring Home and Garden Show Each year,the Consortium participates in a large, residential landscaping event with the goal of connecting customers with information and resources to help them use water efficiently in their home gardens and landscapes. In February 2018, the Consortium tabled at the Portland Spring Home and Garden Show which drew approximately 25,000 attendees over a three-day period. Children's Clean Water Festival In March 2018, approximately 1,500 fourth graders attended the 25th annual Children's Clean Water Festival which was held at the University of Portland.The Consortium co-sponsored the event again this year, and many of the conservation committee staff participated in the event as classroom guides, presenters,and in the exhibit hall. (KATU & KUNP television also covered the event). Garden Workshops and Tours The Consortium partnered with Portland Nursery to provide a presentation to 20 attendees on "Seven Steps to Waterwise Gardening" in March 2018. In early July 2018,the Consortium partnered with the Hardy Plant Society of Oregon to provide water efficient gardening information and devices at their annual garden tour which was attended by more than 300 participants. Presentations and Conferences Consortium staff attended the Oregon Emergency Management Association conference and presented at the Washington State Emergency Management Association's (WSEMA)Annual Conference.The WSEMA presentation highlighted the Consortium's emergency preparedness efforts. Katy Asher, Consortium Program Specialist, attended the Government Social Media Conference and attended a variety of presentations on social media strategies, analytic and success measurements, using social media during a disaster,and steps for developing a social media plan. Bonny Cushman, Program Coordinator, presented at the American Water Works Association's(AWWA)Sustainable Water Management Conference in Seattle, WA in March 2018 on the Consortium's personal preparedness outreach program and other emergency preparedness projects. Rebecca Geisen,Consortium Managing Director,attended the Pacific Northwest Section(PNSW)AWWA annual conference and co-presented on the Consortium's regional interconnections study and geodatabase,focusing on project elements and collaboration. REGIONAL WATER PROVIDERS CONSORTIUM 15 1 I 1 1 i i 1 1 F�`„NAL,-.,../,.., `,4 A� P I , S' i0G � tj /MFRS CO 1120 SW 5th Avenue,Suite 600,Portland,Oregon 97204 503-823-7528 www.regionalh2o.org �l Ge resGh z c✓u (d AIS-3775 ------A. Business Meeting Meeting Date: 03/26/2019 Length (in minutes):20 Minutes Agenda Title: RECEIVE METRO UPDATE FROM COUNCILOR DIRKSEN Submitted By: Carol Krager, Central Services Item Type: Update,Discussion,Direct Staff Meeting Type: Council Business Mtg- Study Sess. Public Hearing: No Publication Date: Information ISSUE Metro Councilor Dirksen will give Council an update on Metro activities. STAFF RECOMMENDATION / ACTION REQUEST N/A KEY FACTS AND INFORMATION SUMMARY Metro Councilor Dirksen periodically meets with city councils in Metro District 3 to discuss current and upcoming programs at Metro. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION The last update from Councilor Dirksen was on October 24,2017. Attachments PowerPoint SUPPLEMENTAL PACKET FOR - G -2.01 1 (DATE OF MEETING) * �t)Iles,iI�' Tigard PD Strategic Dashboard For February 2019 .. f� 2018 Population Estimate 53,697 (Adopted Budget FY 2018-19) ��I.4 *-1•-:1‘''''1 c Small numbers cause large percentage increases and decreases. ,.naps • .,, i.',it,:1 t_ti,>tip 1 tniz2ti.,c. Feb 2018 l ch 2019 c Clig 2018 Y I'D 2019 YTD 'if)Clig Person Crime 43 33 5 -23.26% 70 69 1 -1.43% Assault 32 26 i -18.75% 54 56 5 3.70% Robbery 4 4# 0.00% 6 8 5 33.33% Property Crime 151 1461 -3.31% 415 325 '_ -21.69% Burglary-Residential 5 3; -40.00% 9 8 0 -11.11% Burglary-Business 8 7 i -12.50% 10 12 5 20.00% Burglary- Other 1 2• 100.00% 2 3 5 50.00% UUMV 10 15 5 50.00% 20 23 5 15.00% Theft 79 81 0 2.53% 203 189 5 -6.90% Vandalism 14 19 35.71% 76 50 5 -34.21% Societal Crimes 57 52 -8.77% 110 128 1 16.36% DUII 16 7 -56.25% 25 23 5 -8.00% Drug Offense 3 7 133.33% 27 18• -33.33% Disorderly Conduct 11 3 -72.73% 20 12 -40.00% Calls for Service Feb 2018 Feb 201' 0 Chg 2018 YTD 2019 YTD %Chg Dispatched Calls 1841 1611 -12.49% 3633 3408 0 -6.19% Self Initiated Calls 1523 1295 -14.97% 3466 2672 0 -22.91% Response Time Priority 1 &2 5.87 5.83 -0.68% 5.7 5.9 0 3.51% Priority 3 8.55 9.65 t 12.87% 9.02 10.4 0 15.30% Priority 4 + 8.25 9.48 i` 14.91% 8.23 9.47 0 15.07% Community Snapshot Community i...,;,,_;, *Parking complaints (high school) Community Outreach and Events Upcoming Events *Landlord forum(2/13) *Community Dinner(2/4) *Landlord Forum(3/13) *Summerfield appreciation event(2/4) *Lanlord Form(2/13) *Tigard Egg Hunt(4/20) *Breakfast Rotary K9 donation presentation(2/19) *Drug Turn In event(4/27) *American Legion Dinner Officer of the Year(2/19) * Leadership Tigard Public Safety date(5/14) Polar Plunge (2/23) *CPR demo at Washington Sq(2/23) *Shred Event(6/1) *Person Crime-Assault,Homicide,Robbery,Kidnap,Forcible/Non-Forcible Sex Offense *Property Crimes-Arson,Bribery,Res Burglary,Bus Burglary,Oth Burglary,Forgery,Vandalism,Embezzle,Fraud,Theft,UUMV,Bad Check *Societal Crimes-Drug Offense,Prostitution,Weapons,Curfew,DisCon,DUII,Family Offense,Liqour Laws,Peeping Tom,Trespass *The data is National Incident Based Reporting System(NIBRS)compliant and not Uniform Crime Report(UCR)compliant and cannot be compared to any report using that standard. 1 .,..,\07,----;-;--,,, ,,.>,-,`'' `l Tigard PD Strategic Dashboard * For February 2019 uk `, �., ,wA�;n t 2018 Population Estimate 53,697 (Adopted Budget FY 2018-19) plovee Snapshot Department Staffing Information ,s4i.0 <Svuf ct .. liixttget Sworn 64.0 69.0 93% Non-Sworn 15.0 16.5 91% Total Number of Personnel 79.0 85.5 92% Patrol Officer Staffing 33 I Personnel Unavailable for Work Patrol All Other Overall # of Recruits in Pre-Academy - _ _ #of Recruits in Academy - - - #of Recruits in FTEP - - - #of Personnel on Extended Sick Leave/FMLA - 1 1 # of Personnel on Military Leave - - - # of Personnel on Light Duty 2 - 2 #of Personnel on Administrative Leave 1 - 1 Total Personnel Unavailable to Work during some Period during the Month 3 1 4 Total Officers Available to work PATROL some period during the Month 30 Operational Effectiveness Snapshot Budget Information is based on the best available data. FY 2017-2015 FY 2018-19 Budget Budget Percent YTD — Status Percent YTD Status Department Budget Actual Budgeted Actual Budgeted Administrative 57% 67%e -10% 62% 67% -5% Operations 60% 67% -7% 61% 67% ;> -6% Services 66% 67% 0% 62% 67% ,, -5% Total Department Budget 62% 67% z -5% 62% 67%e . -5% Budget Information is based on the best available data. FY 2017-2018 FY 2018-19 Percent YTBudget Percent YTD Budget Status Status Department Overtime Actual Budgeted ActualBudgeted Administrative 61% 67%0 -6% 24% 67%4 -43% Operations 38% 67%It -29% 42% 67%0 -24% Services 67% 67% 0% 37% 67% a i} -30% Total Overtime 45% 67%d :, -21% 40% 67%ft -27% 2 Tigard PD Strategic Dashboard For February 2019 # - r 11;;114° f , 2018 Population Estimate 53,697 (Adopted Budget FY 2018-19) Public Demand Self Initiated AVERAGE CI AVERAGE Ell PEB-19 ;a 1E8-19 JAN-19 DAPI-19 OEC 41111 DEC NOV " " NOV ;,;.. OCT a* OCT SEP. 5#, .. SEPT Alit. Asmaggisimminimaggiumuji AUG 04 f JUL, c' 2Q1 JULY - .:JJ a, AAR C A 5928 JUNE s MA __ _ .. ram MAY Alli N1AR ,1AR FE6 ',-EB1111111111111111111/119111111 r -.-.r....v�...til. C i .. 150 .._ _ _5N) _. 11111111111111 Response Times - 5 Year Trend Airk Aiiik 1 PRIORiTV 1 &2 fi PRIORITY 3 109 'i11,• ;5117 2018 2019 2015 'J1t; 1017 %018 2131' PRIORITY 4 Priority 1= Priority 3= Imminent threat to life :®4.63--,4 q7 , Urgent call where crime "� prevention is needed Priority 2 = Immediate threat to life,occuring now Priority 4+ = Cold crimes or public assistance 3 V1 7 11Tigard PD Strategic Dashboard /tib f . / ' �� For February 2019 t2018 Population Estimate 53,697 (Adopted Budget FY 2018-19) !G c .6`*'T'L^' lls FO , i a,;.ice - By Month I FEBOUARY DiSPA'1f " to 'r .. �r 1841 J �`1611 1938 1257----1307 1.450 •--1478 1677 y�1695---- 1697 153"�.- 1295 2014 2015 2016 2017 2018 2019 2014 �� 2016 2017 2018 2019 Tracking Code Cases - Year to Date The tracked counts of these have all ' Overdose 0 1 2 7 4 increased. Each involves multiple POH 18 22 20 38 23 officers,evidence processing,and trips to hospitals in some cases. Suicide 1 2 1 2 1 Att. Suicide 7 8 10 17 6 DHS Refer 89 69 77 94 91 DHS referrals and cases of allegations of Vulnerable Adult 5 6 10 5 19 abuse to an elderly or mentally challenged victim end up in the caseload Dom Viol 20 9 19 24 29 of Detectives and SROs. / DV No Crime 3 20 16 20 26 / ORC Theft 4 5 4 7 12 Domestic Violence reports have / Graffiti 45 18 6 40 6 doubled in 5 yep, .rt BHI - Transient I Total Calls Logged: 226 #of Calls -BHI 154 #of Calls Transient 121 #of Calls Dispatched 187 #of Calls Self Initiated 39 Total Time Spent 228:55:30 (hr:min:sec) 4 SUPPLEMENTAL PACKET FOR .---3-_a -ao! *`tilvrxsyr�� DATE OF MEETING) +01-ICS ll�,�'., �* . * Tigard PD Strategic Dashboard ,, -,1 ,., p/., *`T, ,,c,. For February 2019 Selected Group A Offenses Feb 2018 Feb 2019 % Chg 2018 YTD 2019 YTD % Chg Person Crime 43 33• -23.26% 70 69 0 -1.43% Assault 32 26• -18.75% 54 56• 3.70% Robbery 4 4• 0.00% 6 8• 33.33% Property Crime 151 146• -3.31% 415 325 0 -2169% Burglary-Residentia 5 3• 40.00% 9 8• -11.11% Burglary-Business 8 7• -12.50% 10 12• 20.00% Burglary- Other 1 2• 100.00% 2 3• 50.00% UUMV 10 15• 50.00% 20 23• 15.00% Theft 79 81 • 2.53% 203 189• -6.90% Vandalism 14 19• 35.71% 76 50• -34.21% Societal Crimes 57 52• -8.77% 110 128• 16.36% DUII 16 7• -56.25% 25 23• -8.00% Drug Offense 3 7• 133.33% 27 18• -33.33% Disorderly Conduct 11 3• -72.73% 20 12• -40.00% Calls for Service Feb 2018 Feb 2019 %Chg 2018 YTD 2019 YTD %Chg Dispatched Calls 1841 1611• -12.49% 3633 3408• -6.19% Self Initiated Calls 1523 1295• -14.97% 3466 2672• -22.91% Response Time Priority 1 &2 5.87 5.83• -0.68% 5.7 5.9• 3.51% Priority 3 8.55 9.65• 12.87% 9.02 10.4• 15.30% Priority 4+ 8.25 9.48• 14.91% 8.23 9.47• 15.07% 14 j\DERskti, `"V 0LICt ti '� Tigard PDStrategic Dashboard 64,t� °1" OSS cx,*1.L.,?,\\ I or February 2019 FEBRUARY Call Type Dispatched #of R1's cleared % R1s to calls % of workload Societal 1012 19% 63% Person 183 64 35% 11% Property 252 172 16% Traffic 164 63 38% 10% Total calls 1611 490 30% lDERSl„ ,. v EO • .., • , ,,,,,, P , ,,:-4 Tigard PD Strategic Dashboard % ,,r,\lrr, / '"„�; ,,1:1 LIS: For February 2019 BEHAVIOR HEALTH CALLS 153 154 142 I 17()-119........... / 112 )i \ 99 r17/ I \ /89 78�..75 I69_ I 7 I '.t, r I lul Aug Sep cit t NUS Dec lan 19 f Pn CALLS DUE TO HOMELESS ISSUES 125 127�` 126'--128 / ` 7 119.�,�115 / 108 104 ��121 _^105 88 1 \ -+93 86 1 foo Mar Apr May lun Jul Aug Sep 011 Nov 1)et Lan 19 Ieb 1: KET City Council Update March 2019 SUPPLEE£ A O '' FOR .� Chamber Update (DATE OF MEETING) Leadership Tigard Non Profit and Boards day was held earlier this month. Class learned about different types of non- profits, boards roles, how non-profits are funded, met 10 different local non-profits who are seeking board member/volunteers and toured the Real Life Exhibit at Medical Teams International. Education,Advocacy, &Building a Strong Local Economy • Gov't Affairs and Public Policy Committee Meeting,was held last week,chamber sent feedback to the capitol on behalf of business on paid family leave house bills that would have significant cost to business. • 19 businesses joined the chamber between January and February Networking/Visibility Good Morning Tigard (GMT),Thursday A.M. Networking 7:30 a.m.—Weekly • 3/28/19—Hosted by Life Changing Dinners at their location • 4/4/19—Hosted by Studio 7 including Ribbon Cutting at their location • 4/11/19— Hosted by Body& Balance Wellness Center at their location Affinity Groups—Meet Monthly, Health & Wellness group and a B2B group Save the Date for Tigard Shining Stars Community Awards Celebration—Friday May 3rd, 530-9 p.m. Award winners selected, announcements beginning! Watch our social media on Twitter, Facebook and our blog. Details at http://business.tigardchamber.org/events/calendar/follow us on Twitter @tigardchamber Tigard Farmers Market Update • Tigard Farmers Market opens Sunday May 5th. Save the date and come join us. Still accepting vendors, sign up for the community booth or to perform music at the market and more. Thank you to Tigard Liquor,Tigard Tap House and Beach Hut Deli for your ongoing support. TDA Downtown Updates • Save the Date for Downtown Tigard Artwalk May 31St—June 2nd in Downtown Tigard. • This years Art Walk Coordinator is Kelly Marks. She can be reached at artwalk@exploredowntowntigard.com • TDA has launched a new website, please bear with us as we update our content. Very excited about this. We were able to do this cost effectively due to a 15th anniversary non-profit promotion by Edge One Media. Find us on Facebook at exploredowntowntigard and at www.exploredowntowntigard.com. Follow us on Twitter @Tigarddowntown and on Instagram at downtowntigard VII • TIGARD Leadership Tigard �� TDA C,,AMBER Of COMMERCE `! blinding leaders. Growing ammunity. AGENDA ITEM NO. 2 D - CITIZEN COMMUNICATION DATE: March 26, 2019 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name:_ EzirZ_'i t-} i. � �-r�— Also,please spell your name as it sounds,if it will Vl. help the presiding officer pronounce: 1 0 Address ►C 9 sn 5;� . Ci ' T ► �4 r� 11. State OR— Zip C 2'2-5 Phone No. 5471 mac,q /c 6z (2:74e-i2- Name4'k A A1d2/0'E,€3t1E/l CI051.krc 61bP C �4 Also,please spell your name as it sounds,if it will I ��V'� f?pC� i��i �j � � A� help the presiding officer pronounce: Alk 5e,(1 (p^c—ari l/('' I Address S S41 \ °r&54- �t C @ .k - t. City --T Cf. State 0 ku Zip Ck—i `� L—C Phone No. ib"�" ( -7? �� % UA) w W v�'`l ''''41)1 �r a� t-- Name: ‘14 F15 Also,please spell your name as it sounds,if it will 71 /(Z ctr-f1- 14''x.4. help the presiding officer pronounce: ��c J 701 Address 3 NW E;trP e r- (i�'c�en prk / City ae,,LvZr+W' J l VLC /�J6�J LAT7- 011-64- J State 0 RZip ?W It Phone No. (c .3) 5 G - S 961 CITIZEN COMMUNICATION AIS-3811 3.A. Business Meeting Meeting Date: 03/26/2019 Length (in minutes):Consent Item Agenda Title: Approve City Council Meeting Minutes Submitted By: Carol Kroger, Central Services Item Type: Motion Requested Meeting Type: Consent Agenda Public Hearing: No Publication Date: Information ISSUE Approve City Council meeting minutes. STAFF RECOMMENDATION / ACTION REQUEST Approve minutes as submitted. KEY FACTS AND INFORMATION SUMMARY Attached council minutes are submitted for City Council approval: •January 29,2019 •February 5,2019 OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments January 29,2019 Minutes February 5,2019 Minutes City of Tigard Tigard City Council Meeting Minutes TIGARD January 29, 2019 Ii STUDY SESSION Council Present: Mayor Snider, Councilors Anderson, Goodhouse,Newton and Lueb Staff Present: City Manager Wine, City Attorney Rihala,Public Works Director Rager, Utility Manager Goodrich,Revenue Manager Quach and City Recorder Krager RECEIVE PUBLIC WORKS RA 11, STUDIES OVERVIEW Public Works Utility Manager Goodrich said the City is at the end of the five-year drinking water rate program. The last increase was effective January 1,2019. He gave some history on recent water rate increases. A major rate study was done in 2010 and based on that water rates were increased significantly on January 1,2011. Two months later an increase to the Water SDC was released,and phased in over a three-year period based on a recommendation from the Home Builders Association. In 2014 staff came back to Council to discuss another rate increase to fund purchasing an additional $20 million of capacity from the Lake Oswego-Tigard Water Partnership. It is now the end of that rate structure and he wanted to discuss challenges with the upcoming rate review. Staff released an RFP for business services and rate planning and a single proposer,FCS Group, responded. This contract is different in that on-call service is included so there will be someone on board for any additional work or responses to Council questions as needed for five years. He noted that the contract for FCS Group will be on the agenda for February 19. Utility Manager Goodrich said in 2010,2011 and 2012 staff received a lot of phone calls from the public but the number of phone calls has significantly dropped. However,there was a lot of customer feedback regarding the one-inch meters. When rate study recommendations came out in 2011, the City moved from being a water"renter" to being an"owner." Part of ownership is distributing the cost,especially the large debt service, spreading it out proportionally based on capacity. The larger the water meter,the higher the fixed cost,which is a fair and equitable way to ensure that the right customers are paying their fair share and contributing capital towards debt service. In hindsight,it may have been better if there had been a single rate for the residential class customer, spreading the costs evenly across the 5/8-inch, 3/4-inch and one-inch meters. It may have saved staff a lot of calls from concerned citizens. He said a question for Council to be considering is whether something should be done regarding one- inch water meter cost structure in the residential class compared to the 5/8-inch and 3/4-inch meters. Other utility fees and charges will also need a review. The stormwater fee is created by Clean Water Services and the City adds as additional surcharge. Out of the recent Stormwater Master Plan came a list of capital improvements that need to be made over the next 20-30 years. Current rates will not cover this need. TIGARD CITY COUNCIL MEETING MINUTES --January 29, 2019 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 1 of 10 There is also sanitary sewer aging infrastructure. Clean Water Services also sets this charge. The City collects this fee and gets to keep 20 percent. Tigard also has a nominal ($2.27 in 2019) surcharge put into place in 2025 or 2016 to help make up some operations and maintenance costs but does not address capital improvement projects. The Parks and Recreation fee and the Street Maintenance fee are others that Council will be giving input on in the future. Utility Manager Goodrich asked Council how they want staff to approach them on recommendations as they work through the rate studies. He asked if there should first be a workshop on Utility Rates 101 or did they feel they had what they need to bring recommendations to a single workshop and then a business meeting for public comment. Councilor Goodhouse said he would like the 101 review and to see the whole picture of each utility category addressing priority,cost of delay,and suggestions from staff on phasing implementation. He asked that a public communications plan be developed so they understand the priorities and the 20-year timeline. Councilor Newton said she was interested in the capital improvement strategy and knowing what staff feels is imminent and that might require more upfront financing. She noted that she was familiar with the calls that came in about the one-inch meters and asked if it was true that some users were not using all of their capacity. Mr. Goodrich said staff has studied the revenue generated by different sized meters and one-inch meters bring in a lot.Taking them down to the 5/8-inch size level would create a deficit of$876,000 in lost revenue based on last year's data. If the$876,000 was spread evenly over the three meter sizes,there would be an additional cost of$2.34 for 5/8-inch meters.The 3/4-inch and one-inch would end up paying less. Tigard's largest meter group is the 5/8-inch customers. If the amount was added to Tier 2 and Tier 3,it would be an impact of 20 to 25 cents more per unit. Councilor Goodhouse asked if 5/8-inch meter customers were currently getting a discount and Mr. Goodrich said no. The infrastructure to deliver to one-inch meters is greater. Mayor Snider said he has heard about this issue multiple times from the public and unless staff can demonstrate to him that people with one-inch meter actually use more water on average,it is impossible for him to support this. He asked if people are not using that much water,why even put one-inch meters in. Utility Manager Goodrich said it is a State plumbing code based on the number of fixtures in the home. Mayor Snider said he was willing to look at the data. Councilor Newton said that could be addressed with Tier 2 and 3 costs. Councilor Lueb said she understood that people who were getting the one-inch meters had larger houses and we are required to provide the infrastructure but she did not think that their greater cost should be spread to those who do not have that space. She said she could agree with charges based upon usage. Councilor Anderson said he had a one-inch meter for a family of four but during the holidays they had twelve guests staying there so he was sure they used that capacity. He said he did not think it was a big issue. Finance and Information Services Director LaFrance said there is a reason to have both a base charge and a user charge.The city issues $170 million in bonds and a stable and reliable income level is needed in order to pay those bonds. He said the base charge and Tier 1 will handle operations and maintenance. TIGARD CITY COUNCIL MEETING MINUTES -January 29, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 2 of 10 The capital costs are essentially paid for by Tier 2 and Tier 3 users. Utility Manager Goodrich said the economist will look at this issue and provide data and analysis for Council. He acknowledged that the pricing level is complex but has served the city very well and from a financial standpoint has met all the requirements. Mayor Snider asked when the City would start saving for replacement of the Lake Oswego/Tigard Water Partnership system. Utility Manager Goodrich said that would be part of the study with a few scenarios and one percent had been discussed by the Oversight Committee. Mr. Goodrich said there is a situation in River Terrace where the builder put in separate fire suppression systems in townhomes which would normally have a 5/8-or 3/4-inch meter but due to the fire suppression system require a one-inch meter. So those residents are paying$66 per month for fire suppression, or an additional$43.92 extra per month. For residential customers fire suppression is generally covered in the hydrant so we take a portion of cost structure,identify what it costs for one year and then spread it out over all residential users. Staff is receiving many calls from the townhome residents questioning why their bill is so high.A city in Washington has the same situation and they created an ordinance that reduced that meter charge by one step. He did not feel this would have a large impact on Tigard's financial stability and staff could wait until the rate study is complete to bring it to council separately with either an ordinance or administrative rule. Councilor Anderson asked if the builder is aware of this and suggested the information is passed on to homebuyers. Mayor Snider asked what different the builder had to pay in SDCs and Mr. Goodrich replied that they paid 3/4-inch for a one-inch because we allow a credit for fire suppression system. He said staff will bring things forward on a future workshop agenda. COUNCIL LIAISON REPORTS Councilor Newton reported on a Burdick/Doherty/Williamson Open House held on January 12. Topics discussed included rent control,gun legislation,LNG and fracking,paying for education, revenue reform,a vacancy tax (vacant homes),and a state bank for marijuana businesses. She attended the January 17 Affordable Housing meeting and a SW Corridor meeting on January 24. She said people were not in support of light rail going to Bridgeport because of impacts on businesses. There was some support for another stop in downtown Tigard. She attended the CPO4B meeting which featured a presentation from Portland State Population Center on changing demographics. Council President Goodhouse attended the Beaverton State of the City. He was on the CDBG project selection committee and it looks like Tigard's sidewalk project will be funded.A Willamette Intake Facility meeting discussion was on structural integrity during earthquakes.The Westside Economic Alliance discussed the Willamette Water project and building processes and materials that will be long- lasting and earthquake damage resistant. That project is scheduled to be on schedule. Councilor Anderson reported on the Water Consortium and he was added to the board. Their budget was approved. He has been added to the Tigard Chamber Government Affairs Committee. He attended a League of Oregon Cities meeting in Salem. Councilor Lueb attended the League of Oregon Cities Elected Essentials training which was interesting and informative. She attended the Chat with the Chief and heard residents' concerns about the photo red light program. She attended Tigard Walks on Saturday and enjoyed talking with citizens about what they liked about living in Tigard. TIGARD CITY COUNCIL MEETING MINUTES —January 29, 2019 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 3 of 10 Mayor Snider reported on topics discussed at the Washington County Coordinating Committee meeting, such as improvements to I-5 through the auxiliary lane and ODOT is now eager to add an auxiliary lane to relieve congestion on Highway 217. Governor Brown's transportation agenda was presented and the SW Corridor was mentioned with one-time funding recommended. Councilor Newton requested a copy of the meeting report. He attended the US Conference of Mayors in Washington DC. They are committed to pushing the"3I's" -Inclusion,Infrastructure and Innovation in the next year. He will copy council with information. He plans a future discussion on E-sports. One talk focused on the great impact lighting can have on an outdoor space. He said lighting projects attract visitors and creative lighting could change the face of downtown Tigard. He attended the Metropolitan Mayors Consortium press conference for the upcoming legislative session today in Salem. The mayors have prioritized the following for legislative action: Qualifications-Based Solicitations (QBS),reducing car thefts,housing assistance programs,mental health, carbon and 5G in the rights of way. Administrative Items: City Manager Wine mentioned that the Council Goal Setting is scheduled for February 12 from 6-8 p.m. at the Public Works Auditorium and the Council Groundrules discussion will be on February 13 from 6-8 p.m. at the Fanno Creek House. Jeff Aprati from Jensen Strategies will schedule individual interviews to discuss Council's goal priorities. He will be facilitating both sessions. Council is invited to host the Chamber's Good Morning Tigard and there are open dates at the end of March. Due to some council liaison commitments it was decided to look for dates later on in the spring. City Manager Wine said a Fifth Tuesday opportunity is hosting an outreach event jointly with Chamber members. 1. BUSINESS MEETING A. At 7:33 p.m. Mayor Snider called the City Council and Local Contract Review Board to order. B. City Recorder Krager called the roll. Present Absent Councilor Newton ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance. D. Mayor Snider asked staff and council for any Non-Agenda Items. None. 2. INAUGURATION OF COUNCILOR HEIDI LUEB At 7:35 p.m.Judge O'Brien called Heidi Lueb to come forward and administered her oath of office. New Councilor Lueb then joined the other councilors at the dais. TIGARD CITY COUNCIL MEETING MINUTES —January 29, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 4 of 10 3. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—There was none. B. Tigard High School Student Envoy Freudenthal gave an update on THS activities. The choir's benefit concert at the end of December raised over$7,000 for Paradise High School in the California town devastated by wildfire. The guitar and jazz ensemble hosted an Evening of Musical Desserts. The STUD (Stop Tigard Underage Drinking) Club held a week-long event to bring awareness to the problems caused by underage drinking and drug use.The girls'basketball team is ranked number one in the state and the boys'basketball team is ranked number seven. Unity Month begins this month and all students and families are encouraged to donate toiletries and other household necessities for refugee households in our area. The Senior Citizens Prom will be on Sunday,February 10 from 1-3 p.m. C. Police Chief McAlpine provided Council with the December statistics and presented an end of year report.A copy of her report and PowerPoint have been added to the packet for this meeting. Councilor Newton asked if officers would benefit from additional training or alternate resources to help with contacts with the homeless or those with behavioral issues. Chief McAlpine replied that they send one or two at a time but she would really like to have the entire department receive training. Council President Goodhouse asked if staff tracked where the calls are coming from in the GIS system to see which sector of Tigard initiates more calls. He suggested this information would be helpful in planning substations. Chief McAlpine said they do and it shows a lot of activity along Highway 99W, for example. She will bring this map to the next monthly update. D. Tigard Area Chamber of Commerce—Jessica Love gave an update on Chamber of Commerce activities. Leadership Tigard completed Business and Economy Day in December and Communications and Media Day in January. The Shining Stars Community Awards will be on Friday,May 3 from 5-9 p.m. at Embassy Suites -Washington Square. High school senior scholarship applications are now open and include anyone going to a trade school,professional training,2-year college or 4-year university.Vendor applications for the 2019 Farmers Market season are being accepted.There will be a succulent garden class on February 16 at Model Institution. E. Citizen Communication—Sign-up Sheet. John Mentesana,8835 SW Thorn Street,Tigard, OR 97223,asked that the new half-bulb street at the end of Thorn Street be dosed due to safety hazards.The road was just opened for the Thornwood Meadows development and is right on his property line.There is a blind spot on both sides of the street;one is a power pole and the other a large gate.There are no sidewalks on either side or prior to the development, there was no traffic going beyond his property because it was the end house. The road is reduced in size due to not having enough room to meet the Fire Marshal's width requirements and to allow the developer to build. TIGARD CITY COUNCIL MEETING MINUTES -January 29, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 5 of 10 Mr. Mentesana said the combination of safety hazards is putting his son in danger of getting hit by a car or hurt as he needs code-compliant conditions to stay safe. His son was born with a body sensory disability which impacts vision, speech,body regulation and all senses. His son has a service dog for support and needs code-compliant conditions to stay safe. 4. CONSENT AGENDA: (Tigard City Council) — A. RECEIVE AND FILE: 1. Council Calendar 2. Tentative Agenda B. APPROVE CITY COUNCIL MINUTES • November 27,2018 • December 4,2018 • December 11,2018 • December 18,2018 • January 8,2019 • January 15,2018 C. PROCLAIM JANUARY AS SCHOOL BOARD APPRECIATION MONTH D. CONSIDER CONTRACT AWARD WITH VMWARE FOR ENTERPRISE LICENSING E. CONSIDER IN 1'ERGOVERNMENTAL AGREEMENT WITH WASHINGTON COUNTY FOR 121ST AVENUE IMPROVEMENTS F. CONSIDER APPOINTING A CHIEF NEGOTIATOR G. CONSIDER CONTRACT AWARD FOR PERFORMANCE AUDIT SERVICES H. CONSIDER RESOLUTION WAIVING'TEMPORARY SIGN PERMIT FEE FOR TIGARD METRO BABE RUTH BASEBALL Resolution No. 19-01 —A RESOLUTION WAIVING $276 IN'TEMPORARY SIGN PERMIT FEES FOR SOUTHWEST METRO BABE RUTH BASEBALL Councilor Anderson motioned for approval of the Consent Agenda. Councilor Goodhouse seconded the motion. Mayor Snider conducted a vote and the motion passed unanimously. Yes No Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ TIGARD CITY COUNCIL MEETING MINUTES —January 29, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 6 of 10 5. QUASI-JUDICIAL PUBLIC HEARING: CONSIDER ORDINANCE FOR SW 95TH AVENUE ZONE CHANGE (CPA1018-00003 &ZON2018-00004) A. Mayor Snider opened the public hearing. B. City Attorney Rihala read the hearing procedures. C. Mayor Snider asked Council if they had any conflicts of interest. Councilor Newton said she drove by the site yesterday but this would not affect her impartiality in this case. D. Mayor Snider asked Council members if they have had any ex parte contact.There was none. E. Mayor Snider asked the audience if there was any challenge to the participation of any Council member. There were no challenges. F. Project Planner Pagenstecher summarized the staff report and memo informing Council of changes in the site conditions. The agenda packet includes material in support of a Comprehensive Plan change from low-density residential to medium-density residential, and the proposed zone change from R-4.5 to R-7 on a 1.6-acre property located south of Greenburg Road between 95th Avenue and Tangela Street. He said however,staff was made aware yesterday that Mr. Chapman,who submitted a written comment letter for the record, said there was a change in circumstances due to tree removal. This was documented in a memo to council dated January 29,2019. The tree removal changes the facts of the case and the finding that relied on those facts. This changes the basis for the Planning Commission recommendation to Council. He said staff therefore recommends that Council act to remand the case back to the Planning Commission for review and consideration of the changed circumstances. He said the applicant and property owner are represented in the audience by Brian Cob and concur with the recommendation to remand and are waiving the 120-day timeline for the zone change to facilitate it. He said if the Council votes to remand,the Planning Commission could hear this on February 25,2019 at 7:00 p.m. Mayor Snider clarified that the staff recommendation is to remand back to the Planning Commission. In response to a question from Councilor Newton on whether the 120-day waiver had been received in writing from the applicant,Project Planner Pagenstecher said it was. Councilor Goodhouse asked if there was a discussion about what happened and why the trees were cut down. Mr.Pagenstecher said there has not been a discussion. G. Mayor Snider closed the public hearing. H. Council Consideration Councilor Anderson said he was in favor of the zone change but if Council wants to remand to the Planning Commission it should be sent back. Mayor Snider agreed and said the conditions and findings from the Planning Commission are essentially moot now and we cannot preserve things that were cut down. Project Planner Pagenstecher said the Planning Commission has discretion about public values and the tree canopy is certainly one of those and the tree canopy is gone. There are other public values such as open space and pocket parks that could be considered. Council President Goodhouse moved to remand this item to the Planning Commission. Councilor Lueb seconded the motion. TIGARD CITY COUNCIL MEETING MINUTES —January 29, 2019 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 7 of 10 Mayor Snider asked if there was any further discussion. Councilor Anderson asked if it was correct that the removal of the trees was not illegal. Project Planner Pagenstecher said that was correct. Councilor Goodhouse clarified that while it was not illegal to remove the trees, it changed a condition of approval so it needs to go back to the Planning Commission. Mayor Snider conducted a vote and the motion passed unanimously. Yes No Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Mayor Snider thanked everyone in the audience for coming and for their interest in the case. He said Council just voted to remand to the Planning Commission and that is the only action Council would be taking up tonight. Any interested party wanting to testify on the merits of the application is encouraged to attend the Planning Commission hearing which is set for February 25,2019 at 7:00 p.m.in Tigard Town Hall. 6. INFORMATIONAL PUBLIC HEARING: CONSIDER APPROVAL OF RESOLUTION FOR SECOND QUARTER BUDGET SUPPLEMENTAL A. Mayor Snider opened the public hearing. B. Mayor Snider said that anyone may offer testimony and there was a sign-up sheet at the front of the room. C. Senior Management Analyst Kang gave the staff report and described the key items in the supplemental budget as listed in the attachments to the Agenda Item Summary. Staff proposed to hire consultants to perform community outreach and community preference testing for a future election. Finance is requesting an Accounting Assistant position to help answer customer needs in a timely manner,as the amount of customers has increased by 20 percent. IT has requested to use one-time funds granted from the Metropolitan Area Communications Commission (MACC) to update the audio/visual equipment in City Hall and the Library Community Room. The Library received one-time funding from Washington County Cooperative Library Services (WCCLS) to perform repairs and maintenance in public spaces in the Library. The Police Department has identified the need for a Traffic Sergeant position to oversee the Photo Enforcement program. Even though this is a General Fund service,the program revenues will support the expenditures. The Supplemental Budget also contains several grants in Police and Engineering to assist in traffic and pedestrian safety. One Public Works request is to add a Pavement Management Program Project Manager to implement a more robust program including management of right-of-way maintenance contracts,Americans with Disabilities Act(ADA) projects and a street maintenance fee audit. TIGARD CITY COUNCIL MEETING MINUTES—January 29, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 8 of 10 Senior Management Analyst Kang said grants are recognized in the Capital Improvement Plan budget from the National Endowment for the Arts and the Washington County Visitor Association for the Tigard Street Heritage Plaza Outdoor Museum in downtown Tigard. Overall, the 2019 Second Quarter Supplemental Budget increases the City's FTEs by 3.3 but none are materially supported by the General Fund.The City's budget will increase by $2.3 million across 11 City funds.Expenditure increases are largely supported by development,grants and some use of additional fund balances and contingencies.The Supplemental does not impact the reserves of the City. Staff recommends approval of the resolution. D. Public Testimony-No one signed up to testify. E. Mayor Snider closed the public hearing. F. Council Discussion and Consideration: Councilor Newton referred to the failed levy in May and asked staff to talk about the funding sources and lack of impact on the General Fund as funds are adjusted for changing service demands. Senior Management Analyst Kang said they are using some unanticipated fund balances,intergovernmental grants and$340,000 of the contingency.The$340,000 is a loan to the Town Center Development Agency. In response to a question from Councilor Anderson,Mr. Kang said the Pavement Management Program Manager is a new position. Councilor Lueb asked about the time period for the TCDA loan to be paid back and City Manager Wine said over the course of a fiscal year staff ensures that funding loaned from the General Fund to the TCDA gets repaid. Mayor Snider said in this particular case it would be dependent on some utilities providing accurate information to the tax assessment office but he did not think the City could independently do it correctly. City Manager Wine agreed and said it was also correct that the City cannot recover funding not received in the first year of tax increment financing. She said this action is correcting it for future years. G. Council Discussion and Consideration: Resolution No. 19-02 Councilor Goodhouse moved for approval of Resolution No. 19-02. Councilor Newton seconded the motion. City Recorder Krager read the number and title of the resolution. RESOLUTION No. 19-02—A RESOLUTION TO ADOPT THE FY 2019 SECOND QUARTER BUDGET SUPPLEMENTAL INCLUDING BUDGET ADJUSTMENTS TO PUBLIC WORKS,POLICY AND ADMINISTRATION, AND COMMUNITY SERVICES TIGARD CITY COUNCIL MEETING MINUTES —January 29, 2019 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov Page 9 of 10 Yes No Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Mayor Snider conducted a vote and the motion to approve Resolution No. 19-02 passed unanimously. 7. NON-AGENDA ITEMS There were none. 8. EXECUTIVE SESSION At 8:12 p.m. Mayor Snider made the following announcement: The Tigard City Council will enter into an Executive Session to discuss labor negotiations under ORS 192.660(2) (d).All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. He said the City Council will adjourn from Red Rock Creek Conference Room after the Executive Session. 9. ADJOURNMENT At 8:39 p.m. Councilor Goodhouse motioned for adjournment. Councilor Newton seconded the motion. Mayor Snider conducted a vote and the motion passed unanimously. Yes No Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson V Mayor Snider ✓ Council President Goodhouse ✓ Carol A. Krager,City Recorder Attest: Jason B. Snider,Mayor Date TIGARD CITY COUNCIL MEETING MINUTES —January 29, 2019 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 10 of 10 City ofTigard Tigard City Council & Town Center Development aII Agency Meeting Minutes TIGARD February 5, 2019 1. BUSINESS MEETING A. At 6:33 p.m. Mayor Snider called the meeting to order. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Council President Goodhouse j Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—None. 2. CITIZEN COMMUNICATION (Two Minutes or Less, Please) A. Follow-up to Previous Citizen Communication—City Manager Wine mentioned that council had received feedback about issues related to the road network in the River Terrace neighborhood. She said this issue could be coming forward to council in the future as a land use matter. B. Citizen Communication—Sign-up Sheet. Ahsha Miranda, 11675 SW 90th Avenue,Tigard, OR 97223,asked council to press the pause button on the consideration of amending the lease with Ferguson Enterprises and providing relocation assistance in order to move toward construction of the Universal Plaza. Ms. Miranda said she is concerned about the amount of money for relocation assistance and worried this location may not be best suited for such a plaza. She asked council to consider alternative sites that provide for more community engagement and accessibility. TIGARD CITY COUNCIL & TOWN CENTER DEVELOPMENT MEETING MINUTES —February 5, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 1 of 14 3. TCDA JOINT MEETING WITH TOWN CENTER ADVISORY COMMISSION Redevelopment Project Manager Farrelly presented this item and members of the Town Center Advisory Commission in attendance were Renette Hier,Tom Murphy,Faez Soud,Kate Rogers, Tim Myshak, Gloria Pinzon,and Ryan Ruggiero. TCAC Chair Rogers discussed the 2018 TCAC goals,walkability,and connectivity across both Urban Renewal Districts,TCAC's recommendations and opportunities to collaborate with developers and agencies for affordable housing,acquiring land in the Tigard Triangle for public spaces and other sources of funding like grants. She discussed their 2019 goals for Downtown, Tigard Triangle, SW Corridor,affordable housing and equitable business development. TCAC Member Ruggiero talked about the SW Corridor project and said they are trying to take this project to the next level and help staff activate areas around the SW Corridor. They want to look at stations around the Tigard Triangle as a place to bring activity and mixed use development. He said they are excited about the SW Corridor and excited to explore opportunities. TCAC Member Pinzon talked about the importance of continuing to focus and build on affordable housing in Tigard and said the TCAC wants to help support the city with this. TCAC Chair Rogers explained the committee's key focus is education, equitable business development and making their goals all action goals. She discussed planned activities,their agenda for next year,and asked council if there are any activities they should concentrate more on then others. She would like the council to use them as a resource. Chair Snider invited the TCAC to come before council again before the end of the year if they feel they need to,and said their actionable items are great. Director Anderson said they are on the right path and he knows that some of these items,the committee has been working on for a while. Director Newton was pleased to see them focusing on affordable housing in context with the two districts,and doing work on Hall Street Station so they can do what they can to connect this to the Downtown area. Director Goodhouse said it would be great if they could present even smaller items in the Downtown area in a report to council. Director Lueb thanked the committee for their service and said their goals are headed in the right direction. Chair Snider asked the TCDA if there is anything on their list that should be done sooner rather than later. Director Anderson said the station in the SW Corridor area is important. TIGARD CITY COUNCIL& TOWN CENTER DEVELOPMENT MEETING MINUTES —February 5, 2019 City of Tigard f 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 2 of 14 TCAC Chair Rogers said they would be ratifying these goals at their next meeting and will let council know if they would like to meet again. TCAC Member Pinzon said they would like to hear from the business community and asked council to encourage people to attend their meetings. Chair Snider asked staff how they could be more deliberate about this. Mr. Farrelly said staff does invite the business community within these two areas to come to meetings, but that they could do some more outreach. 4. URBAN RENEWAL BEST PRACTICES Redevelopment Project Manager Farrelly and Elaine Howard,Elaine Howard Consulting,LLC gave a PowerPoint presentation and held a discussion on Oregon Urban Renewal Best Practices. Ms. Howard talked about relationships between advisory committees and agencies, opportunities for improvements,redevelopment and funding sources,and said urban renewal is one source that can bridge the gap. She explained how property tax revenues work,what happens when these taxing districts grow,and how urban renewal funds can be used. She showed how cities in the Portland Metro area use urban renewal funds,discussed blighted areas,how an urban renewal area functions,how urban renewal leverages the city's tax rate,urban renewal calculation,distribution and collection and urban renewal's impact to taxing districts. She talked about urban renewal's indirect impact to local schools,state limitations on urban renewal,including maximum indebtedness not allowing for more than a 20%increase,and how an urban renewal plan is adopted. She discussed pending legislation and talked about the Tigard Triangle Urban Renewal area and the City Center Urban Renewal area;when each of them were approved,total acres, term of each plan,assessed value and goals. Mr. Farrelly talked about completed and current projects in each district and explained which ones were partially and fully funded through urban renewal dollars. Director Newton said it is difficult to explain to people what the term"blighted"means,and asked Ms. Howard to explain this. Ms.Howard said the Tigard Triangle is a good example of this. This area has a large amount of undeveloped land that allows the city to help guide what the development will look like. She said if nothing is done then the city could end up with a developed area that does not further the goals council established for the city. If the area developed on its own,there is a possibility the city could have less dense development and uses that do not activate the area. Urban renewal helps address and manage development that gives amenities that allow for a better quality of life. Director Newton said it also provides more tax revenue in the end. TCAC Chair Rogers asked if there are any other restrictions on how the money in these districts could be used. Ms. Howard said within ORS 457,which governs urban renewal, there is a section TIGARD CITY COUNCIL & TOWN CENTER DEVELOPMENT MEETING MINUTES — February 5, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 3 of 14 that lists the types of projects that can be funded through urban renewal dollars. TCAC Member Murphy asked if urban renewal bonds have a duration beyond the life of the urban renewal plan. Ms. Howard explained that the city's urban renewal has specific language that addresses this. TCAC Member Ruggiero asked if public space areas are not subject to the public building debate. Ms. Howard said right now,the definition does not include parks and plazas;it only includes buildings. TCAC Member Myshak asked how funding and planning of a district is affected due to the current assessed value being lower than the base. Ms.Howard explained it does affect it because there is no money to spend until the city receives tax increments out of that area. She explained that until the tax increment goes above the frozen base,the city would not receive any money. Mr. Farrelly said staff is currently working with the Washington County Tax Assessor and individual utility companies,and staff is confident this will not be an issue next year. City Manager Wine reminded the TCDA that in the second quarter supplemental budget,the city provided general fund money to urban renewal,so as not to interrupt the urban renewal budget. 5. TCDA CONSIDERATION OF AMENDMENT#7 TO THE CITY CEN 1'ER URBAN RENEWAL PLAN MINOR AMENDMENT Redevelopment Project Manager Farrelly presented this item. He discussed the project,added requirements in the plan the board must approve and said this is a top priority of the TCAC. Director Newton asked if the city's parks staff would maintain this. Mr. Farrelly replied yes. Director Anderson motioned to approve TCDA Resolution No. 19-01. Director Goodhouse seconded the motion. Motion passed unanimously. TCDA Resolution No. 19-01 —A RESOLUTION FINDING THAT BUILDING A PUBLIC RESTROOM IN THE ROTARY PLAZA BENEFITS THE CITY CEN 1'ER URBAN RENEWAL AREA AND APPROVING A MINOR AMENDMENT TO THE CITY CEN VER URBAN RENEWAL PLAN Name Yes No Director Goodhouse Director Newton Director Lueb Director Anderson Chair Snider TIGARD CITY COUNCIL& TOWN CENTER DEVELOPMENT MEETING MINUTES — February 5, 2019 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 14 6. TCDA CONSIDERATION OF LEASE AMENDMENT AND RELOCATION ASSISTANCE Redevelopment Project Manager Farrelly presented this item. He talked about the plaza and explained all parties involved had negotiated the terms in executive sessions. The current tenant has found another facility that is much larger for their business,and this payment is to help with those costs. He explained these funds are provided through urban renewal,and if approved they could begin construction on the plaza in 2021. Director Goodhouse said they have had a difficult time locating a site for the downtown plaza and this location will serve that purpose. He said citizens have wanted a plaza in the downtown area that bring families together and that hold events. Chair Snider said the city owns the building. Director Newton said when they acquired park property they also wanted to acquire a location in the downtown area. Director Anderson said currently, there are not a lot of opportunities for the tenant to move into a larger building. Director Goodhouse motioned to approve TCDA Resolution No. 19-02. Director Lueb seconded the motion. Motion passed unanimously. TCDA Resolution No. 19-02—A RESOLUTION APPROVING THE THIRD AMENDMENT AND RELEASE FOR THE LEASE WITH FERGUSON ENTERPRISES,INC.,WITH RELOCATION ASSISTANCE Name Yes No Director Goodhouse Director Newton Director Lueb Director Anderson Chair Snider Mayor Snider convened the City Council meeting. 7. CONSIDERATION OF RESOLUTION CONCURRING WITH WASHINGTON COUNTY FINDINGS REGARDING VACATION OF PUBLIC RIGHT OF WAY IN RIVER TERRACE Public Works Director Rager presented this item,discussed the location of the right-of-way,and said the county passed an ordinance vacating it and that the city needs to concur with what the county passed. TIGARD CITY COUNCIL & TOWN CENTER DEVELOPMENT MEETING MINUTES — February 5, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov ( Page 5 of 14 Councilor Anderson motioned to approve Resolution No. 19-03. Councilor Goodhouse seconded the motion. Motion passed unanimously. Resolution No. 19-03—A RESOLUTION CONCURRING WITH WASHINGTON COUNTY FINDINGS REGARDING VACATION OF PORTIONS OF SW SCHOLLS HIGHWAY 210, SW SCHOLLS FERRY ROAD,AND SW ROY ROGERS ROAD (VACATION NO. 535) Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider 8. DISCUSSION ON INCREASE TO THE PARKS AND RECREATION FEE Public Works Director Rager,Asst. Public Works Director Wright and PW Division Manager Martin presented this item. Mr. Rager talked about parks staff being unable to keep up with current park maintenance due to limited staffing. He said staff takes pride in what they do,but they are having a difficult time keeping up with current park maintenance and that over time,this can take a toll and become demoralizing for staff. He discussed areas of park maintenance,park signage and areas within existing parks that have deteriorated. He said staff is worried about being able to keep up with park maintenance in areas like the River Terrace Park,Universal Plaza,Dirksen Nature Park and the Fanno Creek Trail.He talked about the recreation service level and said it is currently not a sustainable model. There is no back up to the one full-time recreation employee,as well as recent reductions to the programs being offered. He said staff recommends council consider an increase to the Parks and Recreation Fee (PARF) in order to fund the program. Wayne Gross,PRAB Chair, 12862 SW Sevilla,Tigard, OR 97223,appreciated council following through on this and said he would like to see the parks and recreation program back to the level it was a few years ago,because the program contributes to the quality of life in Tigard. The committee is pleased to hear staff has recommended an additional full-time employee to the budget,but feels they still need additional staff. He explained they have created partnerships with other entities that help cover some of the programming fees,but that increasing the PARF is realistic. Mayor Snider thanked Mr. Gross for his input. Marc Woodard,former City Councilor, 10093 SW Woodard Ln,Tigard, OR 97223,said it is important to keep the 5-year Parks and Recreation plan,that he supports the increase,and said the TIGARD CITY COUNCIL & TOWN CENTER DEVELOPMENT MEETING MINUTES — February 5, 2019 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov Page 6 of 14 additional funds would provide a lot of good in the community. He said planned recreation brings families together. Council President Goodhouse asked if the additional increase of$0.52 is based on 2.35 full-time employees (FTE). Mr. Rager replied that it is based on additional 1.35 FTE. Council President Goodhouse asked if this increase is enough to maintain what the city is already doing. Mr. Rager said they are behind approximately two FTE's,and this would enable them to take care of what we have now,and anything more will require an additional increase. Council President Goodhouse asked how staff is taking into account the new homes in River Terrace and how their PARF will factor in, and if that amount will close the gap. Finance and Information Services Director LaFrance said when they worked with public works staff on this forecast they took into consideration current homes and included an estimate of new homes. Council President Goodhouse asked how they account for apartments. Mr. LaFrance replied they consider each apartment one unit. Councilor Lueb said she enjoys using the parks and the maintenance workers do a great job. She asked if the city has some assistance or something else in place for someone who is experiencing financial hardship and would have difficulty paying the Parks and Recreation Fee. Mr.LaFrance replied there is a form they can submit to lower the PARF they pay. Councilor Newton asked Mr. LaFrance about other proposed fees and if they will be available with the budget. Mr.LaFrance said not at this time. Council.President Goodhouse said he would like to see a comparison of surrounding communities that have a Parks and Recreation Fee,how much parkland they have and how much they spend on park maintenance. Councilor Newton explained how difficult this decision is for her. She agrees park maintenance and recreation is important in the community,but she is concerned about the condition of the general fund and being able to sustain it with the failed levy last May. She is concerned about raising additional fees now when they are talking about raising other fees,and what message that sends to the community. Council President Goodhouse said the best thing for a community is to have a vibrant recreation program and he is concerned,because he hears that people are going to other communities for their recreation activities. He is in favor of the$0.52 increase for parks and recreation and the additional$1.02 for parks maintenance. They need to maintain city parks and provide recreation opportunities in the community. Councilor Lueb agreed with Council President Goodhouse and stated that parks and recreation provide a place for people to go and things to do. She sees many people taking advantage of the parks and agrees it is important to invest in what they have. She is in favor of restoring the parks program and getting it back to a sustainable level. TIGARD CITY COUNCIL & TOWN CENTER DEVELOPMENT MEETING MINUTES — February 5, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 7 of 14 Mayor Snider asked if Councilor Lueb was in support of the $0.52 and the additional$1.02. Councilor Lueb replied yes. Councilor Anderson said finding general fund money to reinstate the full-time employee in the recreation department really helps. He said people expect us to keep up our parks and offer recreation programs like Beaverton and Lake Oswego,and this is a minor way to do it. He said he is in favor of both increases. Councilor Newton agreed with everything that has been said,but is concerned about the timing. She supports the request and funding the services, she is just not comfortable moving something forward right now. Mayor Snider said they could be proactive and pay for small community investments now or pay a lot more for things like law enforcement and lack of community investment later. He received a lot of feedback from citizens when campaigning about the importance of parks and recreation, and letting the recreation program continue to die a slow death is a pennywise pound-foolish decision,and attendance at city events is quite large. Mayor Snider agreed with Councilor Newton in regards to the timing,but given the totality of this,he would like to see the$0.52 per EDU for the recreation program move forward tonight and then find out from the community how important parks maintenance is to them. Councilor Newton replied that her biggest concern is with parks maintenance and does not believe they are maintaining them to a level they should be and asked why tonight? Mayor Snider said the program is continuing to fall apart and from his perspective,in order to prevent a continued free fall,the council needs to intervene,otherwise, failing to act could result in a continued decline. Council President Goodhouse said they have known for years the parks have been getting worse and one thing he tends to emphasize on is;the more they let something go,it will take much longer and more money to bring something back to what it was. City Manager said staff brought this forward tonight in part because of a request from the Parks and Recreation Advisory Board and the concern of losing the recreation program.Additionally, staff is looking to get guidance from council on how to provide these two services. Ms.Wine said the city is able to fund the existing program with the one full-time employee with the upcoming budget,however, even with this the program would be very limited. Ms. Wine said staff is not proposing the recreation program be eliminated,but in order to offer programs they need to be able to fill positions and need guidance about the service level they want and how they want to fund it. Mayor Snider pointed out that the Parks and Recreation Advisory Board Chair asked and recommended the council approve the$0.52 per EDU. TIGARD CITY COUNCIL & TOWN CENTER DEVELOPMENT MEETING MINUTES—February 5, 2019 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 14 Council President Goodhouse motioned to direct staff to prepare and look at the $0.52 for the recreation program and$1.02 increase for existing parks inventory for the Budget Committee. Councilor Lueb seconded the motion. Mayor Snider asked for discussion. Councilor Newton asked if this was not going to go into effect now,but is just something that would be asked during the budget process. Council President Goodhouse replied his motion is proposing staff prepare something and bring this to the Budget Committee for discussion. Mayor Snider asked that if they are not intending this to be what they plan to do and will not be acting on it tonight,then what is really being proposed. Mr. LaFrance asked that whatever fee level council wished to go with that they instruct staff to come forward at the next available time with a change to the master fees and charges,and then at the next supplemental budget meeting,they come with suggestions regarding the amount of money needed at the end of this fiscal year. He explained that part of running a recreation program is the planning and the sooner they can get staff on board, the more robust the recreation program will be this summer. Councilor Newton asked when the fee would take effect. Ms.Wine replied that is up to council. Mayor Snider stated he is prepared to support the$0.52 per EDU increase for recreation tonight. Mayor Snider asked if there was an amendment to the motion on the floor or if council wanted to vote on the motion currently on the floor. Council President Goodhouse amended his motion to say the increase would be part of the budget packet if approved as part of the budget process. Councilor Newton seconded the motion. Mayor Snider said he does not know what kind of action they would be taking tonight if they were just kicking the decision down the road to the Budget Committee. Councilor Lueb said what she understood Mr.LaFrance saying is that if council wants a recreation program this summer,council needs to take action before the budget goes into place,because it is important to do the planning and prep work. She believes this is something that can be tackled tonight so the recreation programs are funded for the summer and then talk about maintenance as part of the budget process. Both do not have to be done at the same time. Council supported this option. Council President Goodhouse withdrew his earlier motion. Council President Goodhouse motioned to approve tonight,an increase of$0.52 to restore the recreation program. Councilor Lueb seconded the motion. Motion passed with a majority vote. TIGARD CITY COUNCIL & TOWN CENTER DEVELOPMENT MEETING MINUTES — February 5, 2019 • City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 9 of 14 Name Yes No Council President Goodhouse q Councilor Newton Councilor Lueb '1 Councilor Anderson Mayor Snider q Council President Goodhouse motioned to direct staff to prepare a$1.02 increase to maintain the existing inventory for parks maintenance for the budget hearing. Councilor Anderson seconded the motion. Motion passed unanimously. Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider Council President Goodhouse asked staff to bring comparisons on parks maintenance from other cities to the budget meeting. Mr. Rager said staff can do that and had done something like this in their first report a couple years ago,but will update the information. Councilor Newton thanked staff for their work and said it is not that she is not supportive,but is concerned about the timing of it. 9. INFORMATIONAL PUBLIC HEARING: CONSIDERATION OF AN AMENDMENT TO THE MASTER FEES AND CHARGES SCHEDULE RELA 1'ED TO RIGHT OF WAY LICENSES AND PERMIT FEES A. Mayor Snider opened the public hearing. B. Hearing Process: Mayor Snider announced that anyone may offer testimony. Public Works Director Rager gave the staff report,provided background information, acknowledged written concerns that were submitted, discussed the proposed fees and provided staff's opinion on the written concerns submitted. He said staff feels confident that what they are presenting is a reasonable assessment of the city's costs and discussed comparisons from other cities that were listed in the report. Council President Goodhouse asked why the City of Hillsboro fees were drastically more. Mr. Rager said he did not know. TIGARD CITY COUNCIL& TOWN CENTER DEVELOPMENT MEETING MINUTES — February 5, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 10 of 14 Councilor Anderson asked if there are any design standards. Mr. Rager said yes,and said over time, things happen in the right-of-way. He said staff would be out there making sure it is all working,as it should. Council President Goodhouse asked if the$270 amount is nationwide. Mr. Rager replied it is a nationwide amount. City Attorney Rihala explained that based on comments received from the industry,the Federal Communications Commission (FCC) determined this was a reasonable amount. She said it is a safe harbor number and that a city or county could go higher if it is reasonable. C. Public Testimony:Mayor Snider called upon those who have signed up to testify. Karen Manske,representing AT&T, 12005 SW Poppy Drive Gaston,OR 97219,requested the city reevaluate the fees proposed. She said there is no cost analysis included that shows how the fees got to where they are,and what staff considered when putting together their proposal,especially since they are higher than the presumptively reasonable rate. She said the new planning review fee looks good at face value. However,just by eliminating the word"small"it does not mean that it is not applied to other improvements that are similarly situated competitors in the right-of-way. She said if it is not being applied to the cable and utility providers,then it is discriminatory if only being applied to carriers installing small wireless facilities. Mayor Snider asked if they are suggesting they prefer to go through the same process as other types of utilities as opposed to this. Ms. Manske replied that the process the city developed already, specific to small wireless,is different than what the city would do for other facilities because the FCC order has shot-clock times. For the most part a small wireless facility is not going to take as much time for deployment than what a cable system would in the right-of-way. Councilor Newton asked whether she is saying they are similarly situated competitors or not. Ms.Manske said they are because they are all using the right-of-way to provide services to the community. Steve Coon,representing Verizon Wireless, 19950 NW Tanasbourne Drive,Hillsboro, OR 97124, said he agreed with much of what Ms.Manske said. He said the impacts for small wireless are more in line with routine maintenance or repairs that do not alter or disturb the right-of-way. Small cells are essential to adding network capacity to the community and a means to provide 5G when it becomes commercially available,and having high costs will hinder the ability to have 5G in the community. He talked about the cost associated with the proposed PFI permitting fee being different in the staff report then it is in the master fees and charges schedule. He said they did not have a chance to talk with staff about costs, or how staff had come up with fees,and asked council not to vote on this tonight. TIGARD CITY COUNCIL & TOWN CENTER DEVELOPMENT MEETING MINUTES — February 5, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 11 of 14 D. Response to testimony by staff. Mr. Rager said to Ms. Manske's testimony regarding a thorough analysis of fees, staff could come back with an analysis of those fees if council so directs staff to do so. In regards to the PFI fee,he explained that while he understands the concern,this is an existing structure. He said regarding the planning review fee and if it is discriminatory;other utilities like PGE or NW Natural Gas do not require a planning review,that there is a specific chapter in the development code. He said staff stands behind their recommendation for the planning review fee. Mr. Rager disagreed with Mr. Coon's statement about the installation of small wireless facilities just being routine maintenance, and said that based on the information he has read and seen and advice from other cities,it would require quite a bit more than routine maintenance,and sometimes can involve replacing an entire pole. Mayor Snider asked if this is time sensitive. Mr. Rager said that although staff has yet to receive any right-of-way applications,he knows there are carriers that would like to start installing. Mayor Snider asked if Mr. Rager has a recommendation. Mr. Rager replied that staff could come back with clarifications to the next council meeting if needed. City Attorney Rihala clarified that staff has done a cost analysis which is how they arrived at the $650. It was not a number that was made up. The spreadsheet includes the hourly rate, number of hours in which staff would be working on these projects,and they looked at what in the FCC the city is allowed to recover costs for. It includes costs of processing applications,maintaining the right-of-way,maintaining structures in the right-of-way, and other related fees. She said staff is confident in their recommendations of costs. E. Mayor Snider dosed the public meeting. F. Council Discussion and Consideration: Council President Goodhouse and Councilor Lueb agreed the only thing that may need to be looked at again and brought back to council for review is in regards to the calculation of the PFI fee. Councilor Anderson said for him the numbers add up and he is ready to act tonight. Councilor Newton asked the City Attorney if the similarly situated competitor situation is an issue or not. Ms. Rihala replied that it is not how she interprets similarly situated competitors. She said they do not fall under the same small wireless standards and are not regulated the same way pursuant to State and Federal Laws. Council President Goodhouse asked for clarification on the percentage of cost. Mr. Rager said it reads a two-percent plan review fee plus five-percent of the estimated cost of public TIGARD CITY COUNCIL & TOWN CENTER DEVELOPMENT MEETING MINUTES — February 5, 2019 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 12 of 14 improvement with a$300 advance deposit. The way that is being applied is that the two- percent is being applied on the same number,which is the estimated cost for work in the right-of-way, and effectively, combining the two fees,it is seven-percent. Council President Goodhouse asked if this was a realistic number. Mr. Rager said yes, from the standpoint of how they apply it to everything else that is put in the right-of-way. It is applied the same to any other utility that goes into the right-of-way in which a permit is issued. Mayor Snider said part of what council is struggling with is the way the FCC has chosen to set the rules,and because of that,it has made it very difficult to comply with in regards to what actual costs are,especially since they have not had a chance to analyze it prior to actually doing it. He said this is a mess every city has to deal with. City Attorney Rihala said in regards to the PFI calculations,they have analysis going back for all sorts of projects and the seven-percent is an accurate representation. She said staff would keep track of this,come back to council next year at budget time,and look at the fees again to make sure they are complying with this difficult piece of legislation. Council President Goodhouse motioned to approve Resolution No. 19-04. Councilor Newton seconded the motion. Councilor Anderson asked if they wanted to take the word"small" out. Councilor Anderson amended the motion to take out the word"small." Council President Goodhouse seconded the motion. Motion passed unanimously. Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider Mayor Snider said they would now vote on Resolution No. 19-04. He asked Deputy City Recorder Burgoyne to read the number and title of the resolution. Resolution No. 19-04—A RESOLUTION AMENDING THE MAS 1'RR FEES AND CHARGES TO ADD FEES RELATED TO RIGHT-OF-WAY LICENSE AND WIRELESS FACILITIES AS AMENDED City Attorney Rihala clarified it is both small and non-small and should not be in the title of the resolution. TIGARD CITY COUNCIL & TOWN CENTER DEVELOPMENT MEETING MINUTES — February 5, 2019 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov Page 13 of 14 Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider 10. NON AGENDA I l'EMS -There was none. 11. EXECUTIVE SESSION -There was none. 12. ADJOURNMENT At 9:23 p.m. Councilor Newton motioned to adjourn the meeting. Council President Goodhouse seconded the motion. Motion passed unanimously. Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider Kelly Burgoyne,Deputy City Recorder Attest: Jason B. Snider, Mayor Date: TIGARD CITY COUNCIL & TOWN CENTER DEVELOPMENT MEETING MINUTES —February 5, 2019 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov Page 14 of 14 AIS-3784 3. B. Business Meeting Meeting Date: 03/26/2019 Length (in minutes): Consent Item Agenda Title: CONSIDER CONTRACT AWARD FOR AGENT OF RECORD SERVICES Prepared For: Joseph Barrett Submitted By: Joseph Barrett,Public Works Item Type: Motion Requested Meeting Type: Consent Agenda- LCRB Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Local Contract Review Board award a contract to Brown and Brown Northwest for Agent of Record services? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the Local Contract Review Board authorize a contract with Brown and Brown Northwest for Agent of Record services for up to five years and authorize the City Manager to take the necessary steps to execute the contract. KEY FACTS AND INFORMATION SUMMARY The city's Risk Management Division is responsible for securing insurance and loss control services in order to protect the city. The city obtains a broad range of insurance such as property,auto,workers' compensation, cybersecurity, earthquake, to protect against the specific risks we face. Agent of record services are a key element to our successful insurance and risk management program at the city. Some of the key services provided by the agent of record and their team include: •Serve as an advisor to the city,without ties to specific insurance carriers,provide recommendations on risk treatment strategies including purchase of insurance,excess coverages,and self-insurance for certain risks. The impartiality of the agent,who solely represents the city's interest,is an important factor in choosing to utilize agent of record services. •Provide recommendations on different insurance carriers, the pros and cons of different options, including an analysis of the cost compared to the coverages offered. •Reviews and makes recommendations on contract language when questions related to insurance coverages and/or indemnification clauses arise. Offer strategies to mitigate contractual risk through other means where possible. •Offer loss control services to assist with the citywide safety program as well as review of specific risk threats,and options for mitigation,transfer and avoidance. *Provides training to city employees on safety issues. •Act as an advocate for the city with insurance carriers when issues arise such as whether or not certain claims are covered by the policy, financial reserves,and proposed settlements. Assures that the overall claims process is running smoothly. •Provides transactional services such as the issuance of certificates of insurance and additions/ deletions from insurance schedules. The purchase of insurance is a significant annual cost to the city. The city's Property&Casualty Insurance is over$500,000 annually and Workers Compensation is $300,000 annually. Expert advice is critical to making the best choices for the city. The city issued a Request for Proposals for the proposed services in December of last year with proposal due in early January. The city received two proposals upon closing: •Brown and Brown Northwest •WHA Insurance A selection committee was formed and the proposals were scored on the the following criteria that were detailed in the Request for Proposal: •Firm and team qualifications (30% of overall score) •Service understanding and approach (40%) •Fee structure (30%) After the review and scoring of the proposals, the selection team found that Brown and Brown Northwest submitted the proposal that best meets the city's needs for the project. As such,staff is recommending the Local Contract Review Board award a contract for agent of record services to Brown and Brown Northwest. OTHER ALTERNATIVES The Local Contract Review Board may direct staff to examine the over all cost of changing the insurance agent of record compensation to a commission based service. This would likely result in a higher cost at first glance. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first time this proposed contract award has been presented to the Local Contract Review Board. Fiscal Impact Cost: $42,000 Budgeted (yes or no): Yes Where budgeted?: Central Services Fund-Risk Division Additional Fiscal Notes: The city has paid its insurance agent a fee for service rather than a commission on insurance premiums for the last ten years and experienced great savings over a traditional percentage of premium commission which is common in the industry. In Fiscal Year 2019, the insurance agent has been paid a fee of$41,417 while a traditional percentage of premium based commission would have been$69,150. The proposed contract with Brown and Brown is $583 higher than the agent fee for Fiscal Year 2019 and still well below the traditional percentage-based commission rate. There is a 3% escalation for the agent fee during the life of the contract. This escalation rate lags behind our typical increases in insurance cost, confirming the fee basis structure serves us better than a traditional percentage-based commission rate would. The agency fee is offset by the risk management credit in the cost of our insurance,offered only to members who engage agency services,which in Fiscal Year 2019 was $59,879. Our agency fee structure keeps our agency cost below the insurers risk management credit,resulting in an overall savings on insurance cost to the city. The difference between the agent fee and the risk management credit will result in an savings of over$20,000 for combined insurance and agent cost. Attachments No file(s)attached AIS-3786 3. C. Business Meeting Meeting Date: 03/26/2019 Length (in minutes): Consent Item Agenda Title: Consider Contract Award for Right-of-Way Mowing Services Submitted By: Joseph Barrett,Public Works Item Type: Motion Requested Meeting Type: Consent Agenda- LCRB Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Local Contract Review Board award a contract for right-of-way mowing services to Chorak Mowing? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the Local Contract Review Board award a contract for the city's right-of-way mowing services to Chorak Mowing for roughly$50,000 annually for a potential lifetime (5 years) amount of$250,000 and authorize the City Manager to take all necessary steps to execute the contract. KEY FACTS AND INFORMATION SUMMARY The city has roughly 30,000 linear feet of right-of-way areas along ditch lines,railroad tracks,and other like areas that require routine maintenance like mowing and weed removal. These areas are typically mowed or weeded five or six times per year via contracted services. The contract will be responsible as well for all appropriate traffic control equipment,including flagging if required. The city issued a Request for Proposal for the work in December with a closing date in January. Upon closing,the city received proposals from three firms: •Chorak Mowing, •Pacific Landscape Services, and •Keeping up with the Jones A review and selection team was assembled and scored the received proposal based on the following criteria that were in the Request for Proposal: •Firm and Team Qualifications 40% (of overall evaluation total) •Project Understanding and Approach 30% •Cost Structure 30% Based on the selection team's recommendation, staff recommends Chorak Mowing be awarded the contract as the best and most responsible firm for the work. Chorak has been the city's contractor for the work over the past ten years and continue to provide excellent service. The contract will be for a possible five years with an estimated$50,000 per year for a total potential lifetime (no more than five years) total not to exceed $250,000. OTHER ALTERNATIVES The Local Contract Review Board may reject all proposals and direct staff to reissue the Request for Proposal. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first time the Local Contract Review Board has been presented this potential contract award. _ _ ._ _ . � .. Fiscal Impact Cost: $250,000 Budgeted (yes or no):Yes Where budgeted?: Streets Operations (Gas Tax Fund) Additional Fiscal Notes: This potential contract will be for roughly$50,000 annually and budgeted in the Streets Division's operating budget (Gas Tax Fund). If in any year the budget allocation is not approved, the City would terminate the contract. Attachments No files)attached AIS-3788 3. D. Business Meeting Meeting Date: 03/26/2019 Length (in minutes): Consent Item Agenda Title: CONSIDER PURCHASE AWARD FOR A BOOM/BUCKET TRUCK Prepared For: Joseph Barrett Submitted By: Joseph Barrett,Public Works Item Type: Motion Requested Meeting Type: Consent Agenda- LCRB Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Local Contract Review Board award a purchase of a Terex boom/bucket truck from Utility One Source,Forestry for use by various utility divisions in Public Works? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the Local Contract Review Board award the purchase of a Terex boom/bucket truck from Utility One Source,Forestry for use by various utility divisions in Public Works in an amount not to exceed $125,500 and direct the City Manager to take the steps necessary to finalize the purchase. KEY FACTS AND INFORMATION SUMMARY The city has a need to replace its 1997 boom/bucket truck as it is outdated and past its useful life. This truck serves the Public Works department with tasks such as signal and light maintenance,vegetation clearing,and other tasks where height of the work is an issue. The current truck has old hydraulic and air brake systems which are becoming harder to service because of their age. The vehicle also has difficulty performing the intended service requirements because of limited towing capacity and the inability to haul chippings. The purchase of the new vehicle will allow crews to safely tow the department's tree chipper and will be capable of hauling the chipped debris rather than needing a second vehicle to haul the debris. The new vehicle will be a Terex 2018 Dodge 4x4 LT40 Forestry truck. The new truck will have 6.7L I-6 Cummins Turbo Diesel and will have a working height of just over 45'. It will also have a 5 year/100,000 mile Powertrain&Cummins Diesel warranty. Under the city's membership with Sourcewell, a cooperative purchasing body eligible to government agencies, the city is able to make a purchase of the Terex truck from Utility One Source,Forestry through the use of a permissive cooperative procurement agreement. Under both Tigard's Public Contracting Rule 10.085 and Oregon Revised Statute 279A.215,the city is eligible for such a permissive cooperative procurement. This form of procurement allows the city to recognize bulk-pricing discounts without conducting a full formal request for proposal. The price to Tigard for the Terex truck is$125,500. If the Local Contract Review Board approves this purchase,a purchase order incorporating any terms required under the Sourcewell agreement will be issued for the truck. OTHER ALTERNATIVES The Local Contract Review Board may reject the use of a permissive cooperative purchase and direct staff to conduct a full request for proposal. This will likely lead to an increase in the cost of the truck. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first time the Local Contract Review Board has discussed this purchase. Fiscal Impact Cost: $125,500 Budgeted(yes or no):Yes Where budgeted?: Gas Tax Fund-Streets Division Additional Fiscal Notes: The Fiscal Year 2019 Gas Tax Fund has appropriations for this purchase in the Street Maintenance division of$150,000 which allows for this purchase. Attachments No file(s)attached. Staff has reviewed the bids and determined that Spartan Environmental Services,LLC (Spartan Environmental) has submitted the lowest responsible bid. Spartan Environmental has no State of Oregon Contractor Construction Board violations and is not on the Bureau of Labor and Industries ineligible list. Therefore, staff recommends an award for the city's sewer and stormline rehabilitation contract to Spartan Environmental in an amount not to exceed$131,196. OTHER ALTERNATIVES The Local Contract Review Board may reject this contract and direct staff to resolicit the work. This would likely lead to higher costs as we enter into the heavier construction season. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first time the Local Contract Review Board has discussed this potential contract. Fiscal Impact Cost: $131,196 Budgeted(yes or no): Yes Where budgeted?: Sanitary and Stormwater Funds Additional Fiscal Notes: Funding for this work will be split amongst three separate projects and programs that are currently in the Capital Improvement Plan (CIP). Appropriations from the following will be used for this work: •Sanitary Sewer Major Maintenance (Sanitary Sewer Fund) •Storm Drainage Major Maintenance (Stormwater Fund) •Bridgeport Distribution Stormline Replacement(Stormwater Fund) The proposed contract is for$131,196 and between the three funding projects more than enough appropriations are available for the work. Attachments No file(s)attached. AIS-3795 3. F. Business Meeting Meeting Date: 03/26/2019 Length (in minutes): Consent Item Agenda Title: CONSIDER CONTRACT AWARD FOR ON-CALL UTILITY BUSINESS AND RATES PLANNING SERVICES Prepared For: Joseph Barrett Submitted By: Joseph Barrett,Public Works Item Type: Motion Requested Meeting Type: Consent Public Hearing-Informational Agenda- LCRB Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Local Contract Review Board award a contract for on-call utility business and rate planning services for the Public Works Department to FCS Group? STAFF RECOMMENDATION /ACTION REQUEST Staff recommends the Local Contract Review Board award a contract for on-call utility business and rate planning services for the Public Works Department to FCS Group and authorize the City Manager to take the necessary steps to execute the contract. KEY FACTS AND INFORMATION SUMMARY The Public Works Department has a growing need for on-call services related to utility business financial planning,utility rate review,utility rate studies, system development charges updates and methodology review. Additional on-call service needs which may arise include projects related to asset management,continuous improvement, tactical planning,utility services benchmarking or performance measures. For continuity, the city is seeking to contract with a single firm to provide the array of services as they arise. Each project assigned under the proposed on-call contract will require negotiation on scopes of work and budget. The city issued a request for proposal for the on-call service at the end of 2018. Proposals were due in early 2019 and the city received a single proposal upon closing. FCS Group,a firm used by the city a multitude of times for various projects,was the lone submitting firm. A selection team reviewed the proposal based on the following criteria: •Services Understanding and Approach •The Firm's Project Experience •The Project Team's Experience •Rate Structure •References AIS-3790 3. E. Business Meeting Meeting Date: 03/26/2019 Length (in minutes): Consent Item Agenda Title: CONSIDER CONTRACT AWARD FOR SEWER AND STORMLINE REHABILITATION Prepared For: Joseph Barrett Submitted By: Joseph Barrett,Public Works Item Type: Motion Requested Meeting Type: Consent Agenda- LCRB Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Local Contract Review Board award a contract for sewer and stormline rehabilitation at various locations in Tigard to Spartan Environmental Services,LLC? STAFF RECOMMENDATION I ACTION REQUEST Staff recommends the Local Contract Review Board award a contract for sewer and stormline rehabilitation at Scoffins Street,Terrace Trails,and Bridgeport to Spartan Environmental Services,LLC in the amount of $131,196 and authorize the City Manager to take the necessary steps to execute the contract. KEY FACTS AND INFORMATION SUMMARY A number of sanitary and storm lines throughout the city are in need of maintenance. These lines have bottoms that have eroded or rusted away. This has made cleaning and inspecting the lines very difficult. Failures may occur at these locations if not addressed which would result in more substantial repair costs. For the lines under this project,a cured-in-place pipe (CIPP) process will be used for the repair. A CIPP process is a trenchless rehabilitation used to repair existing pipelines. The CIPP process involves a resin type liner that is placed within the pipe. The liner is then cured resulting in a tight-fitting form,jointless and corrosion resistance liner for the pipe. The liner will also increase the structural integrity of the pipe which will extend the service life of the pipe. This process has the added benefit of limiting traffic disruption compared to traditional dig and replace pipe repair methods which are also more expensive. The city issued an Invitation to Bid for the project in late February and received bids from four firms: •Spartan Environmental Services,LLC -$131,196 •Michels Corporation-$146,674 •Insituform Technologies,LLC - $157,714 •Iron Horse,LLC - $165,056 After a review of the proposal,the selection team found that FCS Group submitted a sound and responsible proposal and could provide the array of services need by the Public Works Department. While receiving a single proposal is not an ideal result from a request for proposals,the city's prior experience with FCS Group on an array of the services that will be covered,alleviates a large portion of the concern. FCS has provided solid consulting work for the city and would likely be awarded contracts for a significant portion of the future needs even without an on-call contract. The proposed contract will simply serve to streamline the process and provide desired continuity. The proposed contract will be for one year with four additional one-year mutual options. The consultant's rates will be firm for the first year and may be adjusted in accordance with an annual consumer price index (CPI) for each of the option years if they are enacted. OTHER ALTERNATIVES The Local Contract Review Board may reject this proposed contract award and direct staff to conduct a new request for proposal process for the services. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first time the Local Contract Review Board has reviewed this potential contract award. Fiscal Impact Cost: As needed Budgeted (yes or no): As needed Where budgeted?: Various Additional Fiscal Notes: The proposed contract is for on-call professional services to assist with various project needs that arise in the Public Works Department. Each of the projects that will assigned under the proposed contract will have their own budget in the appropriate funds which will be requested as part of the overall annual budget process. The consultant's rates shall be stable for the first year of the contract and a consumer price index (CPI) adjustment will be possible for each of the mutual option years if they are enacted. Attachments No file(s)attached AIS-3755 4. Business Meeting Meeting Date: 03/26/2019 Length (in minutes): 10 Minutes Agenda Title: Consider a Resolution Granting Exemption from Property Taxes Under TMC 3.50 For Non-Profit Low Income Housing Properties Prepared For: Liz Lutz Submitted By: Liz Lutz, Finance and Information Services Item Type: Resolution Meeting Type: Council Business Meeting- Main Public Hearing Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall four low-income housing projects owned and operated by Community Partners for Affordable Housing (CPAH) and one property operated by Resident Resources be exempted from City of Tigard property taxation for 2019? STAFF RECOMMENDATION /ACTION REQUEST Staff recommends approval of this resolution. KEY FACTS AND INFORMATION SUMMARY Tigard Municipal Code 3.50 allows certain organizations providing low-income housing to be exempted from Tigard property taxation upon completion of their application by March 1 of each year and a demonstration of compliance with certain criteria listed in the code. Community Partners for Affordable Housing owns and operates Greenburg Oaks located at 11875 SW 91st Avenue in Tigard.They also own Village at Washington Square,located at 11157-11163 SW Hall Blvd. in Tigard;The Knoll at Tigard, 12291 SW Knoll Drive;and a single family house at 9330 SW Tangela Court in Tigard. Resident Resources owns and operates Hawthorne Villas at 7705 SW Pfaffle St.in Tigard. These properties are operated as low-income housing and meet all criteria listed in the Tigard Municipal Code. Community Partners for Affordable Housing submitted four applications for exemption from 2019 property taxes by the March 1 deadline. Resident Resources submitted their application for Hawthorne Villas by the March 1 deadline as well. These applications were reviewed by staff in the city's Community Development Department and staff determined that the requested tax exemptions are consistent with the applicable Tigard Municipal Code and also the adopted City Housing Policy. The attached resolution gives consent from the City of Tigard for this tax exemption. OTHER ALTERNATIVES Do not approve this resolution. COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS NA DATES OF PREVIOUS CONSIDERATION NA Attachments Resolution CPAH Application Resident Resources Application Fiscal Graph CPAH CD Staff Report Resident Resources CD Staff Report CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 19- A RESOLUTION GRANTING AN EXEMPTION FROM PROPERTY TAXES UNDER TIGARD MUNICIPAL CODE SECTION 3.50 FOR FIVE NON-PROFIT LOW-INCOME HOUSING PROJECTS OWNED AND OPERATED BY COMMUNITY PARTNERS FOR AFFORDABLF HOUSING (CPAH) AND RESIDENT RESOURCES OREGON. WHEREAS,Tigard Municipal Code (TMC) section 3.50 provides procedures for application and consideration on non-profit corporation low-income housing project exemptions from property taxes;and WHEREAS,the TMC requires application for exemption be filed with the city by March 1;and WHEREAS,Community Partners for Affordable Housing is a qualified non-profit organization, filed a request dated February 25, 2019 for exemption from property taxes for four low-income housing projects, and meets all the applicable criteria for exemption in TMC 3.50,and WHEREAS, Resident Resources Oregon filed a request dated February 25, 2019 for exemption,and meets all the applicable criteria for exemption in TMC 3.50;and WHEREAS,upon review of the application it was found granting the exemptions would be consistent with the applicable Tigard Municipal Code and also with the adopted city housing policies. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The applicants, Community Partners for Affordable Housing and Resident Resources Oregon qualified for the exemption set forth in Tigard Municipal Code Section 3.50. SECTION 2: The Finance and Information Services Director is directed to certify to the Assessor of Washington County that the five properties that received exemption in the prior year: a. Village at Washington Square, 11157-11163 SW Hall Blvd.,Tigard b. Single-family house located at 9330 SW Tangela Court,Tigard c. Greenburg Oaks, 11875 SW 91st Avenue,Tigard d. The Knoll @ Tigard, 12291 SW Knoll Drive,Tigard e. Hawthorne Villas,7705 SW Pfaffle,Tigard SECTION 3: The Finance and Information Services Director is directed to certify to the Assessor of Washington County that the City of Tigard has not added any new properties receiving exemption of property taxes this year that did not receive exemption in the prior year. SECTION 4: The Finance and Information Services Director is informing the Assessor of Washington County that the City of Tigard has not dropped exemption of property taxes for any properties that received exemption in the prior year: SECTION 5: This resolution is effective immediately upon passage. RESOLUTION NO. 19- Page 1 PASSED: This day of 2019. Mayor-City of Tigard ATTEST: City Recorder-City of Tigard RESOLUTION NO. 19- Page 2 COMMUNITY PARTNERS 4,411110 ,55 FOR AFFORDABLE HOUSING, INC. Ai gaup' PO Box 23206•Tigard OR 97281-3206•Tel:503-293-4038•Fax:503-293-4039•www.cpahinc.org• info@caahinc.org� City of Tigard Application for Tax Abatement February 22,2019 Tangela Single Family Rental Home 9330 SW Tangela, Tigard, OR IA. Property Description 13. Project's Charitable Purpose IC. Certification of Resident income Levels ID. How Tax Exemption Wilt Benefit Residents B. Tax Exempt Status F. Verification of information [G. IRS Letter A. Property Description Community Partners for Affordable Housing,Inc.acquired the single family`Tangela House" at 9330 SW Tangela in Tigard, on December 31, 1999, with assistance from the Washington County CDBG program and an original loan from Washington Mutual Savings Bank which Is now with Banner Bank. The Tangela home is located just two blocks from CPAH's multifamily project, Greenburg Oaks Apartments and Is overseen by the site manager at Greenburg Oaks, The two story 1,916 square foot house sits on a 5,450 square foot lot and is zoned R-7 residential. CPAH converted an upstairs bonus room into a 5th bedroom and completed other necessary repairs after the initial acquisition as well as additional upgrades after the first turnover, in 2013, CPAH replaced the furnace and plans to re-roof and re-paint the home in the next two years, The first residents lived In the home from early 2000 until late 2006 when they moved out of the area. The current residents have been In the home since February 2007 and remain in the home today. We consider these tenancies as very successful outcomes providing a stable neighborhood environment to raise families that had previously experienced transient and sub-standard housing. Legal Description: Barbee Court, Lot 1,Tigard,County of Washington, State of Oregon. Tax Lot 1 S135DC-05300. S. Project's Charitable Purpose Community Partners for Affordable Housing,Inc.(CPAH)createsand maintains safe, healthy,and sustainable housing with services for diverse residents Including families, seniors,and people with disabilities in Washington County and SW Portland. CPAH acquired the single family home in order to assist the County and the Good Neighbor Center Shelter in meeting a"replacement unit"requirement triggered by the Uniform Relocation Act when the shelter acquired its current site and demolished a single family home housing a low- income family. CPAH completed needed repairs and upgraded the Tangela home to a five- bedroom dwelling, in order to provide a rare opportunity in our community—an affordable single- family rental house for a very large family. The home is proximate to CPAH's Greenburg Oaks property,where management and resident services are available to the household. These services include a computer center,community room,neighborhood watch, Individual Development Account grants,and other programs.The resident services coordinator and property management staff visit the home on a regular basis to ensure that the property is well managed and to maintain an ongoing relationship with the residents, The home is located within a census tract(309)which has a higher than average concentration of low-income rental households. The number of residents without a,high school diploma is notably higher than for Tigard as a whole. This area boasted the second highest conceptration of children under 9 of the eight census tracts in Tigard. While this area represents 9%of.Tigard's population base, it is home to nearly 16%of the city's minority households. C. Certification of Resident Income Levels Resident income level is verified upon application,and must be less than 60%of the area's median income. Income is recertified annually. We certify that all residents served by this property earned at or below 60%of the AMI, APPLICATION FOR TAX ABATEMENT PAGE 2 OF 3 z: Q How Tax Exemption VIfiII Benefit Residents 100%of the property tax exemption is passed on as a direct subsidy for the residents. Every dollar reduction in operating costs results in a reduction in the scheduled rents. Some costs,such as the cost of operating our youth programs, must be funded from outside sources. Without property tax abatement,we would have to shift some of our fundraising efforts from developing sources for these programs and use them instead to cover basic operations. It can be argued that using property tax revenues to subsidize well managed affordable housing results in a net savings of public resources. Fewer and less-severe police calls,healthier students, and stably housed social service consumers, all provide a direct reduction in the demand for government funded services. E. Tax Exempt Status CPAH is direct owner of the Tangela property and is a nonprofit 501(c)(3) organization. Our operations are audited annually to, among other things, confirm that we are incompliance with our charitable status and with requirements of the County grant and Banner Bank lean documents. F. Verification of information I hereby certify that the information in this application for tax abatement is accurate and complete to the best of my knowledge. Income Property Management Company performs day-to-day management of the property and is responsible for certifying income levels of residents for compliance with progra uiidellnes. 1\ \k / . \ ' 1 • ,'..'..' . ..,) I , "iffy Jilian uaage Housing Develttoment Director Date APPLICATION FOR TAX ABATEMENT `PAGE 3 OF 3 COMMUNITY PARTNERS FOR AFFORDABLE HOUSING, INC. �� • - r 417.454 PO Box 23206•Tigard OR 97281-3206•Te1:503.-293-4038•Fax:503-293-40390 www.cpahi.ic.org• info@cpahmc.org City of Tigard Application for Tax anent February 22,2019 Vliage at Washington Square 11157-11163 SW Hall Boulevard, Tigard A. Property Description ria. Project's Charitable Purpose C. Certification of Resident Income Levels ID. How Tax Exemption Will Benefit Residents E. Tax Exempt Status [F. Verification of information J G. IRS Letter A. Property Description Village at Washington Square is located at 11157-11163 SW Hall Boulevard,between SW Spruce and SW Pfeifle in Tigard. The site is located within the Washington Square Regional Center and is proximate to employment opportunities as well as public transportation and other services. The Village at Washington Square includes three residential buildings with a total of 26 dwelling units, and a community building, all arranged around a central courtyard/play yard. The project includes one studio, seven one-bedroom, five two-bedroom, seven three-bedroom and six four-bedroom units. Eleven of the units are traditional apartment flats,while the other 15 are two-story townhomes with bedrooms above the main floor living space. The total site sits on.84 acres. In 2012,Village at Washington Square received exterior caulking and painting as part of the on-going focus on quality maintenance. Some additional landscaping was completed in 2013. Legal Description: Partition Plat 1998-038,Lot 1 and Partition Plat 1998-038, Lot 2 in the City of Tigard, County of Washington, State of Oregon Tax Lot 1 S135DA(04600&04700) B. Project's Charitable Purpose Community Partners for Affordable Housing, Inc. (CPAH) creates and maintains safe, healthy, and sustainable housing with services for diverse residents including families, seniors,and people with disabilities In Washington County and SW Portland:. When it opened in 2002,The Village at Washington Square was the first addition of affordable units to the Tigard housing stock in a decade. The 26 units are priced to be affordable to very low, low, and moderate-income residents. The project is subject to an extended use agreement to keep the rents affordable for 60 years,effectively the full life of the project This covenant is recorded with the title of the property and requires that rents will be affordable to households at 30%;45%and 60%of area median income and significantly below market rents. Half of the units'are three and four bedroom apartments serving larger families who are often unable to find affordable rental opportunities in Tigard. CPAH maintains active partnerships with the Tigard Police Department, Tualatin Valley Fire & Rescue,Tigard Libraries,and the Tigard School District to enhance the safety and quality of life for residents and to ensure that our programs are well-coordinated with other community resources. CPAH works closely with Community Action and other agencies to provide information and referral as well as emergency services such as food boxes as well as rent and utility assistance. Coordination agreements with social service programs such as Lutheran Community Services and Community Action Organization,enhance ongoing case management and link stable housing with successful program outcomes. CPAH offers a variety of programs for youth including after school and summer programs as well as adult services including Neighborhood Watch,classes in support of parenting skills;budgeting and other financial literacy skills,and nutritional shopping and cooking. The Village at Washington Square is located within a census tract(309)which has a higher than average concentration of low-income rental households. The number of residents without a high school diploma is notably higher than for Tigard as a whole. This area has the second highest concentration of children under 9 of the eight census tracts in Tigard. While this area represents 9% of Tigard's population, it is home to nearly 16%of the city's minority households. APPLICATION FOR TAX ABATEMENT PAGE 2 OF 3 C. Certi ication of Resident Income Levels Resident income levels are verified upon application for tenancy and at annual re-certification. Residents may remain in their units as long as they Income qualify at entry. Rents are well below the market for the area. We certify that all apartments in this project are targeted to and remain affordable to households earning at or below 60%of the AMI. Compliance with income restriction requirements is audited annually by the State of Oregon Department of Housing and Community Services and Washington County Office of Community Development. D. How Tax Exemption Will Benefit Residents 100%of the property tax exemption is a direct subsidy for the residents(lower rents) as operating costs are lower due to tax abatement. Some costs,such as the cost of operating our youth programs, must be funded from outside sources. Without property tax abatement,we would have to shift some of our fundraising efforts from developing sources for these programs and use them instead to cover basic operations. It can be argued that using property tax revenues to subsidize well managed affordable housing units results in a net savings of public resources. Fewer and less-severe police calls, healthier students,and stably housed social service consumers,all provide a direct reduction in the demand for government funded services. E. Tax Exempt Status CPAH Is the general partner of the Village at Washington Square Limited Partnership,a single entity asset CPAH's IRS Determination Letter is attached. CPAH undergoes full audit of Its books annually,as does the Village at Washington Square. The State of Oregon Housing and Community Services Department and the U.S. Department of Housing and Urban Development review the project and resident files annually. F. Verification of lnk miation I hereby certify that the information in this application for tax abatement is accurate and complete to the best of my knowledge. Income Property Management Company performs day-to-day management of the property and is responsible for certifying Income levels of each resident for compliance with program guidelines. :hliar Viurageetton, owing Dey iopment Director Date � ,. APPLICATION FOR TAX ABATEMENT PAGE 3 OF 3 COMMUNITY PARTNERS i:' _ . . FOR AFFORDABLE HOUSING, INC. IMAM PO Box 23206•Tigard OR 97281-3206•Tel.503-293-4038•Fax 503-293-4039•www.cpehinc.org• irstoakffliiirx_og City of Tigard Application for Tax Abatement Feimay22,2019 The Knoll at Tigard 12291 SW Knoll Drive Tigard, Oregon 97223 A. Property Description [13. Project's Charitable Purpose C. Certification of Resident Income Levels D. How Tax Exemption Will Benefit Residents E. Tax Exempt Status F. Verification of Information IRS Letter PAGE 1 OF 3 A. Property Description The Knoll at Tigard is located at 12291 SW Knoll Drive in Tigard (on Hall Boulevard between SW Knoll and SW Hunziker). The Knoll is a prime example of urban development,perched on the edge of the developing downtown of the City of Tigard, walking distance to the library, senior center, transportation, shopping and a variety of other amenities. Previously,three parcels of land totaling 1 acre supported only 3 single family residences. Following the recent zone change,and consistent with the long range goals of the City development plans, The Knoll at Tigard brings this density to nearly 50 units per acre. The design takes advantage of a site with an established infrastructure of utilities, adjacent transportation and services. The Knoll receives a `very walkable" rating from Walkscore.com. The Knoll at Tigard is a 45,000 square foot, 48-unit apartment building along with common rooms and meeting space, providing active living for independent, low-income seniors. Streetscape improvements were required on all 3 street frontages, including development of sidewalks,planting strips with street trees and below-grade utilities. Public spaces including entry courtyards and site walks are well lit. The Knoll at Tigard Is a secure access building with a surveillance system. The total site contains.98 acres. Legal Description: see attached Exhibit A Tax Lot R458454, R458436, R458445 S. Tito{ s Charitable Purpose Community Partners for Affordable Housing, Inc. (CPAH) creates and maintains safe, healthy, and sustainable housing with services for diverse residents Including families, seniors,and people with disabilities in Washington County and SW Portland. The Knoll at Tigard Is CPAH's first affordable units for seniors in Tigard and compliments CPAH's affordable units for seniors in Hillsdale, The 48 units are affordable to very low and low income residents on a permanent basis(The Knoll at Tigard provides affordable housing for a minimum of sixty(60)years,with maximum rents regulated by covenants on the property).Rents are affordable to households at 30%to 60% of area median income and below market rents.45 of the units are one bedroom units and 3 of the units are two bedroom units(1 of which for the on-site manager). 12 of the one bedroom units are Project Based Section 8 units through the Washington County Housing Authority and are set-aside for Veterans. CPAH has expanded Its community partnerships with the Tigard Police, the Tigard Library and the Veteran's Administration.The common areas include a living room and kitchen for residents'use as well as a computer center. The community room is available for resident potlucks, holiday events and other activities. C. Certification of Resident Income Levels Resident income levels are certified upon application. The seniors at The Knoll may remain in their units as long as they income qualify at entry. Rents for the one bedroom units average $707/per month for the one-bedroom apartments(25%+below average market rates). Rents are$810 per month for the two-bedroom apartments. Water,sewer and trash are included in the monthly rental. PAGE 2 OF 3 :r"-' I How Tax Exemption Will Benefit Residents The property tax exemption is a direct savings for the residents,allowing for reduced operating costs which results in reduced rents for the seniors at The Knoll. For both the initial development,and long term operations of the project,full tax abatement is essential. The project pro forma allowed for the construction of The Knoll which meets all City and State design requirements along with affordable rents for our seniors. The Knoll includes financing through Washington County HOME and CDBG funds,State of Oregon Trust Fund and Tax Credits. JPMorgan Chase is the private lender with Enterprise Neighborhood Partners as the investor(under the tax credit program). Tax abatement was critical in meeting lender and investor requirements while keeping rents affordable for The Knoll at Tigard and is key to long- term sustainability of the project operating with affordable rents for seniors. E. TtLx Exempt Status CPAH, an Oregon non-profit, is the general partner of The Knoll at Tigard Limited Partnership, a single asset entity. CPAH's IRS Determination Letter is attached. CPAH undergoes full audit of its books annually, as does The Knoll at Tigard. Mark Schwing of Markusen&Schwing in Beaverton currently provides audit services for CPAH and CPAH's single asset properties.The State of Oregon Housing and Community Services Department and the U.S. Department of Housing and Urban Development both inspect and audit the project annually. The tax credit investor(Limited Partner) also monitors and inspects the project as does Washington County. F. Verification of information I hereby certify that the information in this application for tax abatement is accurate and complete to the best of my knowledge. Income Property Management acts'as the property management agent providing the day-to-day management of the property and is responsible for certifying income levels of each resident for complrancp with program guidelines. 2 l 1 r ' Jiliar1'Ssurage Feeltan, Housing Development Director Date PAGE 3 OF 3 COMMUNITY PARTNERS ,, ,, • FOR AFFORDABLE HOUSING, INC, iiev, i a i PO Box 23206 • Tigard OR 97281-3206 •Tel:503-293-4038 •Fax:503-293-4039 • www.cpahinc.org • info@cpahinc.org City of Tigard Application for Tax Abatement February 22,2019 Greenburg Oaks (formerly Villa La Paz)Apartments 11875 SW 91st Avenue, Tigard A. Property Description B. Project's Charitable Purpose C. Certification of Resident income Levels [0. HOW Tax Exemption Will Benefit Residents E. Tax Exempt Status Verification of Information [G. IRS Letter IL Property Description Greenburg Oaks Apartments (Tax account# R-276472), 11895 SW 915r Avenue, is just off Greenburg Road,near Pacific Highway. The site sits on 3.01 acres and consists of 84 units in four buildings: 12 one-bedroom/one-bath 564 square foot units, 60 two-bedroom/one-bath 839 square foot units, and 12 three-bedroom/one-bath 1,007 square foot units. In 1998,CPAH added the now much used Community Center to the complex. The Community Center houses a computer center, library,multipurpose room and property management office. In 2005/2006,CPAH completed a 53.5 million dollar rehabilitation of the apartment interiors,budding exteriors and project site Highlights of the rehab included:replacing all building siding and windows,re-configuring and repaving the parking lot,replacing all landscaping, upgrading the recreation facilities, upgrading site lighting and signage. Interior work included replacing all waterlines and drains, replacing all cabinets, countertops, light fixtures and most appliances(refrigerators, dishwashers, hot water heaters)with Energy Star rated devices,replacing all window coverings and many carpets,re-texturing and repainting all apartment interiors. The rehab project featured energy saving appliances, compact fluorescent light fixtures, better insulation,and low volume plumbing fixtures, all of which have reduced tenant energy costs. The rehab work was done without displacing any tenants and with very minimal rent increases. As a testament to the quality of the rehab work, vacancies generally average under 5%, accounts payable are current and annual cash flow is positive.In 2011,CPAH completed exterior re-caulking and exterior painting as part of on-going quality maintenance at Greenburg Oaks. Financing for the project came from a number of public and private grants and low income housing tax credit investments. No new debt was taken on. Approximately $10,000•of the funding was provided by the City of Tigard Affordable Housing Fee Assistance'program. Other funding came from the Meyer Memorial Trust, the Paul Allen Foundation, the Oregon Community Foundation, Washington County Office of Community Development through the CDBG and HOME investment programs,and the State of Oregon. Key Bank increased its investment by over$2•milliondollars. Legal Description: The site is located in the southeast%of Section 35,Township i South,Range 1 West(Willamette Meridian). Tax Lot: The Washington County Map shows the site as tax lot 23-74-2000, Parcels I,11,and 111, B. Project's Charitable Purpose Community Partners for Affordable Housing, Inc. (CPAH) creates and maintains safe, healthy, and sustainable housing with services for diverse residents including families, seniors,and people with disabilities in Washington County and SW Portland. CPAH's acquisition and renovation of the complex has ensured that the previously neglected property is professionally managed as safe, decent, and affordable housing. Greenburg Oaks has significantly reduced the housing cost burdens of our families. The efficient delivery of our services improves the health and prospects for all household members, and serves to help break the multi- generational cycles of poverty. CPAH's commitment to 40 years of affordability for those at 50 and 60%of median income guarantees that these apartments will be'affordable effectively for the life of the buildings. CPAH maintains active partnerships with the Tigard Police Department, Tualatin Valley Fire & Rescue,Tigard Libraries,and the Tigard School District to enhance the safety and quality of life for residents and to be sure that our programs are well-coordinated with other community resources. Partnerships with Community Action, Good Neighbor Center, Luke-Dorf, Neighborhood House, APPUCATION FOR TAX ABATEMENT PAGE 2 OF 4 Lifeworks NW and other organizations to provide information and reserral as well as emergency services like food boxes and rent and utility assistance. Coordination agreements with these agencies enhances ongoing case management and provides a fresh start to many families facing significant barriers moving from homelessness to permanent housing. Several families each year are being reunited with their children as a result of receiving a housing opportunity at Greenburg Oaks. Three of the apartments are reserved for low income families with at least one member in active recovery from alcohol or drug addiction and an additional two apartments are set-aside for clients of the LukeDorf Housing Team. The Community Center at Greenburg Oaks is the focal point for support, skill building, and community building activities offered by CPAH through its resident services program which includes after-school and summer youth programs as well as the annual winter coat distribution and holiday event. CPAH's on-site computer learning center is used by youth for homework, research, e-mail, and educational games; and by adults for job search activities and Internet access. The Tigard Library has twice obtained grant resources to purchase children's material for our on-site library. CPAH offers a variety of adult services as well. The Community Center is also host to a number of general community activities including rent readiness courses, HopeSpring parenting classes, financial literacy classes, parenting safety skills and budget and nutrition classes. The Community Center hosts weekly meetings for AA, NA, and Alanon groups. Food distributionseare also held in the Community Center for both the residents at Greenburg Oaks and others in the surrounding community. C. Certification of Resident Income Levels Resident income levels are verified upon application for tenancy and are recertified each year. CPAH has covenants with the state and with Washington County to use the property exclusively for low income rentals for a period of at least 40 years. These covenants require that all households have earnings at or below 60%of the area median income. Some units are restricted to households earning at or below 50%. Compliance with these covenants is monitored by the State of Oregon Department of Housing and Community Services and by the Washington County Office of Community Development. We certify that all apartments in this property are targeted to and remain affordable to households earning at or below 60%of the Area Median income. D. How Tax Exemption Will Benefit Residents 100%of the property tax exemption is a direct subsidy for the residents. Evetydollar reduction in operating costs is passed on as a reduction in the scheduled rents. Some costs,such as the cost of operating our youth programs, must be funded from outside sources mostly through fund raising. Without property tax abatement, we would have to shift some of our fundraising efforts from developing sources for these programs and use them instead to cover basic operations. it can be argued that using property tax revenues to subsidize well managed affordable housing units results in a net savings of public resources. Fewer and less-severe police calls, healthier students, and stably housed social service consumers, all provide a direct reduction in the demand for government funded services. E. Tax Exempt Status CPAH is general partner of the Villa La Paz Limited Partnership,.a single asset entity established for the purpose of acquiring the apartments and qualifying for low-income housing tax credits. CPAH's IRS Determination Letter is attached. CPAH undergoes a full independent audit of its books annually, as does Villa La Paz, LP. Both the State of Oregon Housing and Community Services Department and the U.S. Department of Housing and Urban Development review the project and resident files annually. APPLICATION FOR TAX ABATEMENT PAGE 3 OF 4 F. Verification of information I hereby certify that the information in this application for tax abatement Is accurate and complete to the best of my knowledge. Income Property Management Company performs day-to-day management of the property and is responsible for certifying income levels of each resident for compliance with program guidelines. /:1,.? I Ji ll an aaurage l lton,Housing Development Director Date 1 • APPLICATION FOR TAX ABATEMENT PAGE 4 OF 4 NONPROFIT ARTICLES OF INCORPORATION OP COMMUNITY PARTNERS FOR AFFORDABLE HOUSING ARTICLE I The name of the corporation is Community Partners for Affordable Housing and it shall not have members. ARTICLE II The corporation' is a public benefit corporation. The corporation is organized exclusively for religious, charitable, scientific, literary or educational purposes within the meaning of Section 501(c) (3) of the Internal Revenue Code. Among the charitable and educational purposes for which the corporation is organized are: a. to develop, stimulate and facilitate the provision, ownership and management of housing for low and moderate • income individuals and families in Washington County. b. to assist and facilitate the purchase and rental of real property by low and moderate income persons. c. to eliminate discrimination in the acquisition, disposition and rental of real estate by undertaking educational and other activities which will assist in the implementation of Federal, State and local Fair Housing Laws. d. to undertake housing, community development and community self-help projects which serve the needs of low and moderate income persons in Washington County. e. to administer housing as a community 'service' regardless of race, color, religion, sex, disability, marital or familial status, sexual orientation, age or 'national origin. The corporation may engage in other lawful activities for which corporations may be organized pursuant to the Oregon Nona.Profit Corporation Law; provided, however, that none of such activities be for profit and that no substantial portion of the corporation's activities shall be in furtherance of any purpose other than one of the exempt charitable purposes for which the corporation is organized. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these Articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under, Section 501(c) (3) of the Internal Revenue Code, or (b) by a corporation, contributions to which are deductible under Section 170(c) (2) of the Internal Revenue Code, or corresponding section of any future federal tax code. • ARTICLE III The name of the registered agent is Margaret Ann Jozsa and the address of the registered agent is 14980 S.W. 103, Tigard, Oregon 97224. ARTICLE IV The directors will be elected or appointed after incorporation as follows: At each annual meeting of directorsthe directors then in office will elect directors for the succeeding year. Vacancies on the board of directors, whether created by resignation or by increase in the size of the board, will be filled by affirmative vote of the remaining director or directors, though less than a quorum. ARTICLE V The mailing address where the Division may send notices is as follows: Community Partners for Affordable Housing c/o Neighborshare 12750 S.W. Pacific Highway Suite 123 Tigard, Oregon 97223 r ARTICLE VI Upon dissolution of the corporation, its assets shall be distributed for one or more exempt purposes within the meaning of Section 501(c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Upon dissolution of the corporation, the board of directors shall, after paying or making provision for the payment of all liabilities of the corporation, dispose of all the assets of the corporation by transferring them to such other organization or organizations then qualifying as exempt organizations under Section 510(c) (3) of the Internal Revenue Code or corresponding section of any future federal tax code, as the board of directors shall determine. Any assets not so disposed of shall be disposed of by the court which has general jurisdiction for the county; in which the principal office of the corporation is located, exclusively for such purposes or to such organization or organizations operated exclusively for such purposes, as said court shall determine. ARTICLE VII Provisions for regulation of internal affairs of the corporation: (a) The corporation shall be a non-membership organization and shall be managed by its board of directors. (b) No part of the net earnings of the corporation shall , inure to the benefit of, or be distributable to, itg .directors, officers or any other private persons, except that the corporation shall be authorized and empowered to make reasonable compensation for services rendered and to make payments and distribution in furtherance of the purposes set forth in Article 2 hereof. (c) The directors and officers of the corporationshall be entitled to indemnification from the corporation to the full extent allowed by the-Oregon Non-Profit Corporation Law. (d) The personal liability of the directors and uncompensated officers of the corporation to the corporation for monetary damages for conduct as director or officer is hereby eliminated to the fullest extent allowed by law. The undersigned President of Community Partners for Affordable Housing certifies that the board of directors of the corporation has approved and adopted the foregoing articles pursuant to the ' resolution adopted at a meeting on October 7, 1993.' Date: October 7, 1993 Mary wintek President 09/21/2004 11:17 FAX 5033784381 CORP DIVISION ei002 suhmltwaetigNU 1. .�OPSTATE T*I Oita I011 ms UN CMV end snanwSPY t rr • RagbagHumber: ' , �- IN sin MED ,/ VARY Of on ARTICLES OF INCORPORATI NeMPRifiaimisimaammium ARflCLE 1: Name of the corporagon; Community Parpere fQr Af f_rdaDle Housing, ARTICLE 2: Type of*monition(check one only): ® Pubic benefit © Mutual benefit O Religious ARTICLE 3: Name of the Initial registered agent: $araaret Ann Jozsa Residence or ofice address of registered agent(mug be a etresl IMAM In Oregon); 14980 S.N. 203 Ti gird 97224 street aria member laird Zip cods ARTICLE 4: Principal efts addrsse: c/o Neigbborcare 1 12750' S.W. Pacific SighvayClty Stats Suite 123 Tigard, OR 97223 Streefand maser Zip Code ARTICLE 5: Indicate if corporation will have members: 0 Yes al No . ARTICLE 6: Distribution of assets on dssokition or final liquidation: upon di saolut ion of the corporation, its assets shall be distributed for• one or mare exempt purposes within the moaning of section 501(c)(3), or corresponding section of any future federal tax code, or shill be distributed to the federal government, or to a state or local government. a public purpose. 99209301983 831.219 28.a2 1 NP.1(7,91) �• i 09/21/2004 11:17 PAZ 5033784381 CORP DIVISION 2003 minas,OF INOORPORAMON NONPROFITrt ORPORATION Page I corporation 1 Now 0! _1_�:_� � � - • � d Ron IARTICLE 7: Name and address a each dreesor le optional. • (If the acomciria brio}public� you mei Set the or more directors and theirHazy sxintek - 9915 S.M. Freeing St. S23 Titard, OR 97223 Loran Kerko[f - 9905 $.W. PI Kosesio Tigard, OR 97223 ��wn+.rw ■ .mow uYw...rrrw.r■r f Margaret Ann Jesse 14980 S.W. 103 Tigard. OR 97'224 ARTICLE 8: in Each director named has consented to this appointment. ARTICLE 9: Optional provisions: None. • ARTICLE 10: Name end address of the Incorporator: trf:inw Addn �ta ral aret agn Noa �q�8is S.W. 103 //lard, OR 97224 ExectetioT1; Margaret Ann Jozsa ince r re Printed name Title Person to conta about the ting: Margaret Ann Jozsa 288-5995 Name Daytime phone numbeer doodled,moles me Cotpondion DM5105. Sotontt the compMted tame and toe to:Colperatloo DI5IMOu. aui mein Regally,1551101 SIAM NE.g 4 aseon et3100210. NF l 17191) 09/21/2004 11:17 FAX 5033784381 CORP DIVISION 1004 r 1 (VO .47%.,(,)J64404.00 w submit pin myna o� a cRETMV OF SATE, vafat►ia a Oahu tyt arae mad OO °.c•Pr , p MOO �� .f.��, cowmen ama+ �� a Svoiess Re .F G c7 RsoOy Number: i L�'y i ! .'a; 1E4 12Ui Street � `� 7�7 eal.nt,OA nsraoato � ;305301-8p r.4; 09/21/2004 11:18 FAL 6033784381 CORP DIVISION qb0005 Freirs":" 3C530l--big z. PPP,. ARTICLE 41 0!0 reTabrlf.inaecific ot Highway aait� 122 Tigard, ARTICLE 7: LOrsr ;WWI • • i a 09/21/2004 11:18 FAX 5033784381 CORP DIVISION rote w , &It1h*the edged A INV rAO!POR eIMEM 0,83 Ord IMO Na aopy ;• �= +� Corpondlc'OlVIOhl'BIMYISN AaSNuy monA > Pubic Sento'Ming Repay NumberA y 251 Capel Wee le, Bails 1S1 `Ln t, Balm OA 9731d.i 7 - . c �U - �/��• ; (sos)MOOS Feaiflloa(SOS)3104111M I E E D • JAN 2 4 1995 ARTICLES OF AMENDMENT . Secretary of State Nonprofit Corporal on • PLEASE TYPE OR PRINT LEGISLY IN SLACK IrrK 1. Name of the corporation prior to amendment Community Partners for Affordable Housing 2. On a separate sheet,please state tie article number(*)end set forth the artide(s)as N is amended to read. 3. The arrwndmlant(s)was adopted on 13-la , 1t Le (H mors than one amendment was adopted,identify the date of adoption of each amendment. 4. Check the appropriate statement C7 Membership acv was not required. The amend/rungs)was appmv.d by a sufficient vote of the board of directors or incorporators. • Q Membership approval was required. The membership vote was as follow Clas etas)ensued Number at nwebets Number of robe Number(Ayala Runt*of yelp • to vole *OW to vote waled b be cast oast for mei Rpalnel • _ • EX6cuuon; • Margaret Ann Jone a ..President mune Person to oontaot about this fid Margaret Ann Jozea 503.288.5995 ams nee r MAKE VHECK8 PAYABLE TO T EO RPORATION Dimon OR usCWDR TOUR INIA OR INLITERCARD rwwaaa MO EXPIRATION DATE - •, .,w• , I . Sonar THE COMPLETED Mos AND PEE TO INE ABOVE ADDRESS 0R FAX TO Pon 37.43811- t22 S-4BdI.t22 01125501320E 031.219 less 09/21/2004 11:18 FAX 6033784381 CORP DIVISION W1007 3e530 r - iSV , QQ1aMZTZ UMW 1oa MOM= HOMING Ameadasats to read as follow t .ARTTSQLI =2 • The corporation is a public benefit corporation. The corporation is organized exclusively for charitable and educational purposes within the meaning of Section S01(c) (3) of the Internal Revenue Code. Among the charitable and educational purposes for which the corporation is organised are: a. to develop, stimulate and facilitate the provision, ownership and managerent of housing for low and moderate income individuals and families in the cities of Tigard and Tualatin. b. to assist and facilitate the purchase and rental or real property by low and moderate income persons. a. to elfsinate discrimination in the acquisition, ' disposition and rental of real estate by undertaking educational and other activities whichwill assist in the implementation of Federal, State and local Fair Housing . Laws. . d. to undertake housing, community developsent and community self-help projects which serve the needs of low and moderate income persons in the cities of Tigard and Tualatin. a. to administer horsing as a community service regardless of race, color, religion, sex, disability, sarital or familial status, sexual orientation, age or national origin. The corporation say engage in other lawful activities for which corporations may be organized pursuant to the Oregon Non-Profit ;' Corporation.Law; provided, however, that none of such activities be e for profit and that no substantial portion of the corporation's i activities shall be in furtherance of any purpose other than one of G the exempt charitable purposes for which the corporation is organized. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attesting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of stataments) any political campaign on behalf of or in opposition to any candidate for public office. ltotwithstaTiding any other provision of these Articles, the corporation ehall not 1 carry on any other activities not persittel to be carried on (a) -by t a corporation exempt from federal income tax under Section 501(0) (3) of the Internal Revenue Code, or corresponding section of F any future federal tax cods, or (b) by a corporation, contributions r to which are deductible under Section 170(0) (2) of the Internal Revenue Code, or corresponding section of any future federal tax I code. i ••i 09/21/2004 11:19 FAX 6033784381 CORP DIVISION • X008 1 COMM01ITT =TIM NOR 11POSDARLI *0UI210 Page s Amemdsents to seed as fellows' ART/CRS R upon dissolution of the corporation, its assets shall be distributed for one or more exempt purposes within the meaning of Section 501(c) (3) of the Internal Revenue Code, or corresponding • section of any future federal tax cods, or shall be distributed to thel federalegovernment, or to a stats or local government, for e pub purpose. Upon dissolution of the corporation, the board of directors shall, after paying or saucing provision for the payment of all liabilities of the corporation, dispose of all the assets of the corporation by transferring them to such other organisation or organisations then qualifying as exempt organisations under Section 510(c)(3) of the Internal Revenue Code or corresponding section of any future federal. tax code, as the board of directors shall determine. Any assets not so disposed of shall be disposed of by the court which has general 3uriediation for the county in which the principal office of the corporation is located, exclusively for such purposes or to such organisation or organisations operated exclusively for such purposes, as said court shall determine. ARMORS It Provisions for regulation of internal affairs of the corporation' (a) No part of the net earnings of the Corporatibr 'shall • inure to the benefit of, or be distributable to, its directors, officers or any other private persons, except that the corporation shall be authorized and empowered to make reasonable compensation for services rendered and to make payments and distribution in furtherance of the purposes set forth in Article 2 hereof. (b) The directors and officers of the corporation shall be entitled to indemnification from the corporation to the full extent allowed by the Oregon Ron-Profit Corporation Law. (c) The personal liability of the directors and uncompensated offiasrs of the cors oration to the corporation for monetary damages for conduct as director or officer is hereby eliminated to the fullest extent allowed by law. 09/21/2004 11:19 PAZ 5033784381 CORP DIVISION �m -' X 008 *le'21t`i Pim 8�14114137 lip ottlpaObawas*! cowatMadm ial «a �OOPPORATIOM` y. ,� .CRi .*11.4144471: ils FILED aarkyhlw�r; s_•y+4444 JAN 2 4 al MLS Plow Tipp RilLett il OEOREGON aSCREPTARY OF VP 17;t �a1lboRTOANMoanr a Iir<Y Ote pOeffircali riN Ammoai1►asrUiiiatm 1 esurw bliso rowasmor,J Nd.end 4..and r Mal 111 eandlon 3) tbn Ar1twilnwdowns Cas 2N.a Oblimbible ow arembi a Ahme, Rod*d ondaw*i pi 41 OnounsitamarimuSTARMIOR W QOM u8Mrwwl l AIMOH,, 0 SParelvider Mks IMO waist swami to wamarnonti,TIN IN M4+r~pro netwll+r.a.The w.eenw,ry+w. rob au astanat Yyparedbys O w: �� 1 Sake gel.a►as.�Of Iota a• rem sumweirIrgal Q foam no ouniat The aumbin iM war>wi• MEI lam liallWZ 847.4111t*1E1E11 , Ell avanamlbs)VMS adEgtederawbawd arOman Wed ellambblar*MIL 0 Themanew Ing nal IMAM myosin o►atnR asonuoide. ROM MY Mb new M Melt M M sbo Mb aMMOMMII ion MOM Ilylho frobbotalom fr 6,rib bold a IIIMNENEW 4) 4bTeil Mao Nan. 115. Melo Anrerr,it 4,tt,4, Gam4) TIN 7) caw=Nonabannalimonnaman—laccaananaaaCyy ' Shope OrosnlimpFink S0346$4724 , ., FEES 9101411ft MOW ProrWurbstimmialimetle MINIMINsaur Is WWI WM wl O-I%aMAiesnN solain die*MI Ilesibisie••wwM4or„v QVM4ti H var�o,, e-3 _ _ 1 09/21/2004 11:19 FAX 5033784381 CORP DIVISION 1010 ( , s\P 3t NI } ) PARTNERS .e „ N • FOR MONDANI.' 1fORlflfa, INC f ; ' _ r � ` PO Vox 33201. i 0821921-8308 e 1 SOLSSO.2T94 0 Ai rSOf.So/.asm•wewcsaiaurs•l u ,C as SIP 53°/"86 Amendment to Articles of incorporation to read as follows, the changes • are italicized: ARTICLE II a. to develop, stimulate and facilitate the proviaioo, ownership and management of housing for low and moderate income individuals and families in the Tigard.Tualatin.area and contiguous portions of southwest Portland. d. to undertake housing, ccanunity development and coavunity self-help projects which serve the needs of low and moderate income persons is the Tigard-Tualatin area and contiguous portions of southwest Portland. Article it! The name of the registered agent 1s Sheila Greenlaw-Pink end the address of the registered agent is 1313? J.Ar. Pacific Highway, Tigard, Oregon, $7?23. • • �n .Articles of Amendment-Non ruit { . _ Corporation DMs(on-255 • '�: :, Secretary Capitol stNE,SuPoe16t-3eiem,t>t29?'3!0.1397- r ,��, �tllnplrrOregoncora•Phone;(503)966.2200 REGISTRY NUMBER: iWe must naccordance with ase Rewced Settee 192A10-192.490.the Intonation on this application Is public fiord. information to at paries upon',quest and It will be posted on our website. Please Type or Print Legibly in Black Irk Por dicetus on 1) ENTny NAME: Community Partners for Affordable Housing, Inc. 2) STATE THE ARTICLE NUMsER(a):and set fors me adicle(s)es i is amended to read(Abut a MAI2 a b ( separate sheet if necessary.) dWlan,admiral,and raearab he provision,awwshp nod rnannpenintld housing blow and moderate beam NdNidtwk and tunas In Eaebn N4eerneion County and seeks*M Patty/ Areola 2 d)u+nde,tdb eomap,manna*derdopnentand aoawardgr aad+Mp pulsars which serve fie needs of brand madwab Wants mom In radon w+rnrpbn Corny endSoehwx Portland. /ride 3:The name of the registered agent Is Sheila Greentawflnk end the address of the registered agent is 6380 SW Capitol Highway,#151,Portland,OR 97239. 3) THE Ammo um was ADOPTED ON: November 29,2011 or more than one amendment was adopted,identify the date of adoption of each amendment) 4) CHECK THE APPROPRIATE STATEMENT: ®Membership approval was not required.The amendment(s)was approved by a stent vote of the board el directors or incorporators. ❑Membership approval was required, *Tim membership vote was as follows: • . Classvote(toes) Number of members Number of votes entitled Number of votes cast Number of votes cast entitled to vote to be cast FOR AGAINST 5) ExEcUTtoN:(Must be shed by at least one officer or director.) Byymypisignature,I declare as false hes been examined by me and le,to the best of my knowledge and belief,brie. cartei,tures agaktst the law and maybe penalized by fines,knprlsonment or both. Printed Names Tifw • ' ' ' ' S het la Gre. {ct J- E+•t,Z.1 ._ E)ce_cukNre ');112.-t;k-nr CONTACT NAME:(To resolve questions with this filing.) i r` E$ "ate' FE Sheila Greenlaw-Fink Requhd Praoa.tng $50 #SS 4"2 PHONE NUMBER:(Include area code.) C eoiatee Cow(0 '. $6 503-293-4038 Iaf:erorNoaperilTr>1em twFee b�ctdesa • Processing Fees are nonrefundable. Please make chedc paysbio b.Corpaaton Witte :ann�:--�•.---�..—,s:��sw-asap:vuc. �,:�.*_gramaraa: 31-Rrtictes ofAmendment-Nonprofit(0!!1O) INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY DISTRICT DIRECTOR • P. 0. BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Date: - 93-1155559 DLN: 17053030720009 COMMUNITY PARTNERS FOR AFFORDABLE Contact Person: HOUSING THOMAS E O'BRIEN ID# 31187 PO BOX 23206 Contact Telephone Number: TIGARD, OR 97281-3206 (877) 829-5500 Our Letter Dated: ' February 1995 Addendum Applies: No Dear Applicant: This modifies our letter of the above date in which we stated that you would be treated as an organization that is not a private foundation until the expiration of your advance ruling period. Your exempt status under section 501(a) of the Internal Revenue Code as an organization described in section 501(c) (3) is still in effect. Based on the information you submitted, we have determined that you are not a private foundation within the meaning of section 509(a) of the Code because you are an organization of the type described in section 509(a) (1) and 170(b) (11 (A) (vi) Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if you lose your section 509(a) (1) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial or material change on the .part of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notice that you would no longer be classified as ar.section 509(a) (1) organization. If we have indicated in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Because this letter could help resolve any questions about .your private foundation status, please keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown above. Sincerely yours, A411:100/ District Director Letter•1650 (DO/CG) Resident Resources www.residentresourcesoregon.org 4800 SW Meadows Rd#300 Lake Oswego,Oregon 97035 Phone 503-534-3777 Fax 503-482-7430 To: City Of Tigard February 19,2019 13125 SW Hall Blvd Tigard,Oregon 97223 Attn:Toby LaFrance Finance and Information Services Director Application for Tax Abatement Hawthorne Villas Located at 7705 SW Pfaffle Street Tigard, Oregon 97223 A. Property Description B. Project's Charitable Purpose C. Certification of Resident Income Levels D. How Tax Exemption Will Benefit Residents E. Tax Exempt Status F. Attachments G. Verification of Information A. Property Description Hawthorne Villa Apartments is located at 7705 S.W.Pfaffle Street in the City of Tigard.The property Is set on 4.76 Acres adjacent to Pacific Highway.The Property is composed of eight apartment buildings with a single family home in front that is currently used as managers home and office with some space used for the community room,See Attachment#1 site plan. In these eight buildings there are one hundred eighteen separate apartments consisting of sixty two one bedroom apartments that are approximately six hundred five square feet,twenty one,one bedrooms that are approximately six hundred eight five square feet,five two bedrooms one bath at approximately seven hundred ninety square feet and thirty studio apartments that are three hundred sixty square feet.The property is restricted to low income families who make 60%of the average medium income for Washington County. The project has been purchased by a respected nonprofit (Resident Resources) and local property owner who plans to maintain the affordability component to the property. His name is Rajiv Jain. He (Rajiv) collectively owns and manages over eight hundred apartments in several states. Over three hundred of those apartments participated in section 42 restricted rent housing program. He resides in Portland and is committed to socially responsible ownership of all his properties. He has partnered with Resident Resources to create a safe and secure environment for these valued individuals whom need affordable housing.All the properties that Mr. Jain owns are well maintained with responsible management employees who are compassionate about what they do. 14A1.1\t. Resident Resources The property being located within walking distance to many local employers and employment sectors makes it an ideal location for those seeking affordable housing.The transportation needs of the Residents is well met as there are numerous transportation hubs within walking distance including Pacific Highway,the 217 and 5 freeways,bus routes and local rail transportation close by. The residents enjoy that there is adequate vehicle parking(171 parking stalls).This relieves them of the high cost of parking a vehicle.This can foster a sense of independence. The Apartments business name is Hawthorne Villas Apartments,it is considered a section 42 affordable housing complex also known as Low Income Housing Tax Credit(LIHTC).It is a federal Program created in 1986 under the Federal Tax Reform Act. It accounts for over 90%of the affordable housing in the United States.The nature of the property and location make it an ideal property to receive this tax abatement. For your records the tax parcel is R282429 in Census Tract 306.00 with a Zoning of R-12. The lot is over 207,000 square feet with multiple garden areas and courtyards.It has several laundry rooms for residents to do their own laundry. B. Projects Charitable Purpose Resident Resource's mission is to enable low income families of Oregon find and keep affordable housing.Through our resident service plan (RSP)we strive to create an environment in which families feel safe to seek additional assistance in education,employment and health services. We have an open door policy in which all are welcome. Each Resident whom resides or wants to reside at Hawthorne Villas has an appointment with a staff member who helps identify potential needs relating to our core values of affordable housing,continued educational opportunities, employment referral services.We offer mediation assistance with the ownership/management to prevent evictions that may lead to homelessness.Our many health and social services contacts and referrals are a great resource for the residents with a focus on confidential assistance. Our commitment to the Citizens of Tigard and around the state of Oregon has been to maintain an dignified approach to foster a confidential yet friendly approach to the housing needs of families who may need affordable housing. Many Residents face other significant challenges that can be softened with the right approach.This is done while maintaining the integrity of the property both materially and physically.Creating a safe environment for all Residents is our highest Priority. Hawthorne Villas Ownership has made a significant commitment to fund Resident Services to a level where each resident can have a personal touch that will encourage them to use our services if needed.The tax abatement will go a long way to helping these fine Citizens of Tigard. C. Certification Of Resident Income Levels Hawthorne Villas is a rent restricted apartment complex that will only rent to individuals or families whom make at 60%or below of Washington County Area Medium Income.This compliance is achieved with our advertising,application process,verification process.A second oversight to insure our compliance we have partnered with expert Alexia Consulting whom is approved by the State of Oregon.They are experts in compliance and monitoring in this area, overseeing each and new Resident as well as a yearly audit of each Resident File and our record keeping.The property will rent restricted for at least the next 12 years.See Attachment#4 4.11\t„ Resident Resources D. How Tax Exemption will Benefit Residents With this tax exemption we are able to maintain the low income and affordability component to this property.The Tax exemption also allows us to fund Resident Resources thus reducing Homelessness in the City of Tigard as well as providing valuable services for some families who most need it.Through our efforts and management style we have consistently reduced police contacts with Residents which reduces costs to the City.The tax exemption allows us to staff a position which takes some of the burden off of the City of Tigard's resources.The exemption is used to create a safer,healthier more stable environment for Low Income Families. E. Tax Exempt Status Resident Resources is a Domestic Non Profit Public Benefit Corporation Registered in the State of Oregon.Registration#118973395 Certificate of Existence attached as attachment#3 Our Non Profit is formed in the State of Oregon and follows federal guidelines for 501(c) (3). Our EIN number is #81-1513248 Our Corporation is organized exclusively for charitable,religious educational or scientific purposes Including for such purposes the making of distributions to organizations that qualify as exempt by the Internal Revenue Service,or the corresponding section of any future federal tax code.Resident Resources is a general partner with Hawthorne Villa,an Oregon General partnership and co manages the property. F. Attachments 1. Site Survey a. Building A b. Building B c. Building C d. Building D First floor e. Building D Second floor f. Building E g. Building F 2. Oregon Certificate of Existence 3. State of Oregon Amended Annual Report 4. Certification of Low Income Housing Restriction 5. IRS Certificate of 501 3 (c) 6. Articles of Incorporation Resident Resources G. Verification of Information All the information provided above including attachments below are accurate and complete. Hawthorne Villa an Oregon General partnership is co-managed by Hawthorne Villa GP LLC and Resident Resources an Oregon Nonprofit Corporation. I do so attest to its truthfulness and certify it. William S.Maxwell Presid t Resident Resources Date County jiva--3 ki rl This record was acknowledged before me on(date)rek /g .20_4_by (name(s))of individual(s) / 1.1.4(,t YY) tA"`-„, Notary Public State of Oregon Signature rfr I`--r Official Seal Name 40;11,7:,, OFFICIAL STAMP .., AU FAKIH .-1" ;NOTARY PUBLIC-OREGON ;-• COMMISSION NO.953954 MY COMMISSION EXPIRES AUGUST 31,2020 0-1 II . L, . . I; i. . P i i �,, 1 --7L— �srouWn ill -' 11- kl, MIFUIH -b� _ Iii . I e k 1:--: -_ 1 —• 0 4:a 1 Q ° �LRii. � _ ,> ,,,.i . dill 4 `_ -- ' ---,4 dig ,„ ;_ . ._ 1 ,.. .. Q I{ , a ,I ! ' -- if 7i !II it S __ I J trill ° Ili I 1 I. � _ II :: % I 11 Oji I-- '�' - ...,1e10.• y, !•l.IIII„• a ` 1H1 l• 1111 II .. °` ii; ll 14ll;taa'f!TIRO '1 Iri li t % i .d' i 1 i �L_ sl BJP�a�_ H lilt.' did , , 7 wilt —_ . I I- 1 iJ�lj'11' I Fp '' d "j�'ti !i SII i 111 ( I ri) Ili1J] . ri:r......:_t. '11 tit= _ IA 1 � a%�1` . .l .'NWit—- '' !A . sr "AMU 7 a: — c v�,aQI. r�° l �i$i 1 aIi� I�aty; �t if x4IVII 111 illag€ 6 qi iii...... State of O OFFICE OF THE SECRETARY OF STATE Corporation Division Certificate of Existence 559V806W6 I,JEANNE P. ATKINS,SECRETARY OF STATE, and Custodian of the Seal of said State, do hereby certify: RESIDENT RESOURCES is a Nonprofit Corporation under the laws of The State of Oregon and is active on the records of the Corporation Division as of the date of this certificate. In Testimony Whereof 1 have hereunto set my hand and affixed hereto the Seal of the � ,;�� State of Oregon. pp., c ,x.14t , i*C'd�r'iYf pl�_� _ � , , , ,' . r4 Sksit.4.-w-C. c i,:,-,i..1. / +kt • Jr *, * th_.... JEANNE P. ATKINS, SECRETARY OF STATE 2/26/2016 AMENDED ANNUAL REPORT r.....0 `ae E-FILED p Corporation Division r, Feb 13,2019 wvtw.filin inor on.com 9 e9 OREGON SECRETARY OF STATE REGISTRY NUMBER 118973395 REGISTRATION DATE 02/19/2016 BUSINESS NAME RESIDENT RESOURCES BUSINESS ACTIVITY RESOURCE PROFESSIONAL SERVICES THAT ASSISTS TENANTS IN THE FINDING AND KEEPING AFFORDABLE HOUSING.TO ASSIST TENANTS IN REDUCING RENTAL AND LIVING EXPENSES.TO MEDIATE POTENTIAL TEANT EVICTIONS. MAILING ADDRESS 4800 SW MEADOWS RD #300 LAKE OSWEGO OR 97035 USA TYPE DOMESTIC NONPROFIT CORPORATION PRIMARY PLACE OF BUSINESS 4800 SW MEADOWS RD #300 LAKE OSWEGO OR 97035 USA JURISDICTION OREGON REGISTERED AGENT WILLIAM MAXWELL 4800 SW MEADOWS RD #300 LAKE OSWEGO OR 97035 USA If the Registered Agent has changed,the new agent has consented to the appointment. PRESIDENT WILLIAM S MAXWELL 4800 SW MEADOWS RD #300 LAKE OSWEGO OR 97035 USA . ' ., r0 Corporation Division i'„ pi 9 9 r' www.filin inore on.com OREGON SECRETARY OF STATE SECRETARY ANDY K TREVINO 248 GREENRIDGE DR LAKE OSWEGO OR 97035 USA I declare as an authorized signer, that this filing has been examined by me and is, to the best of my knowledge and belief,true, correct, and complete. Making false statements in this document is against the law and may be penalized by fines, imprisonment, or both. By typing my name in the electronic signature field, I am agreeing to conduct business electronically with the State of Oregon. I understand that transactions and/or signatures in records may not be denied legal effect solely because they are conducted, executed, or prepared in electronic form and that if a law requires a record or signature to be in writing, an electronic record or signature satisfies that requirement. ELECTRONIC SIGNATURE NAME WILLIAM MAXWELL TITLE PRESIDENT DATE SIGNED 02-13-2019 • 001011 OF OIM70oN OmlieyotM9 a* $e • Doo 197029492 &act: 104119 011.00 04/09/3997 04103:99pm If 1-- t5 AIM WIEUMCOR000,MAIL . t abkohOrigem SAM 101801P.Move nacMeowroa aecoxomt's us OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT I 1 LOW-INCOME HOUSING TAX CREDIT DECLARATION OF LAND USE RESTRICTIVE COVENANTS 'MIS ?1ON OP LAND USE RESTRICTIVE COVENANTS,(this"Declaration"),dated a of,„ r---• rel I .3997,by and 11111=010010 end 001{11110 *00.00,')is given a a condition precedent to the allocation of low-Income housing credits by the Ell •� Oregon Roud*and Corammity Services Department,a govenaner al agency of the State of Oregon,together with Oro►successor to its tights,dudes,lad oblgadone,Obi"Depemaak'). —; WITNESSE /It *rte 117 credit KGand s a� ma "'°n°� I WHEREAS,the Owner is or slid be the owner of a(n)112 u development„emsaaaegabueir located on leads In the City°Med,County ofd Stale ofOregon,more partiatludy described in MU --J A hereto,ksoa►a sear to be Mown v HATHORIOLYILL&MARTMENES(the"Put eot"k and WHEREAS,the Deportment ha been designated by the Governor of the Stets of Oregon as the housing credit agency Sr the State a:Oregon Por the allocation of low-income housing tax credit dollars(the*Crean and 1 i WHEREAS,the Owner hes applied to the Department and entered Into a Dation Letter and Agreement for NA dictating of Crest to the Project in an motile not to exceed ltrickundutglghttonsikugudjauteugologo daRere(5151.143)of talasupaiadjmugtfift low-income housing credit allocation;and WHEREAS,the Depettenatt ha agreed to issue a Form 8609 to the Owner upon the execution and recording of — _ this Declaration width constitutes pert of the Determinatba Letter and Agreement;and WHEREAS,the Omahas represented to the Daps/Went is 0wa& Low-Income Housing Tax Credit Application (the'AppSadon')dated twreh zit. 19517_that Owner shell leashed 100 percent of the tants in the Projeos to Individuals or Dollies whose income is 60 puma or lea of the area Scaly adjusted median grow boom ("Low-Income Temente")a detastthed In accordance with Section 42 of the lttlmlSum5ue oda(the'IAC"); •• and I 1 WHEREAS,the Department has determined the Prc act would,equina Credit allocation in 160 amount of O&M of fuguinpacadheogratth tax credit donation to be Saencidy feasible;and WHEREAS,the Owner has represented to the Department rent restrictions it will maintain for the period tithes as specified In the Dutsradantioa Letter and Agreement;end t DECLARATION OF LAND USE RESPAICTIVE COVENANTS LI/ITC PROJRCT NUMBER OR%-4 ca PAGE 10110 yr •C • WHEREAS,the IRC requires as a condition precedent to the allocation of the Credit that the Owner execute,delve' and record this Deduation in the officW land deed records of the county in which the Project le located in order to creels outdo totems rtuedr4 with the lend for the purpose of enordng the requirements of IRC Seddon 42 and the Departments Occupancy Restrictions found in Section S hereof by regulating and restricting the nu,ocpuPanoy and tre ntdhr attire Project as set lbrtb beret end WIIDRBAS,the Owner,under this Declaration,Wends,declares,and covenants diet the regulatory and metrtedw ._ covenants let forth herein governing the use, ,and transfer of the Project shall be end are running with the Project lend for the term stated ba binding upon all subsequent owners of the Presject land for such tens and are not merely personal covenants&the Owner, NOW,THEREFORE,in consideration of the promises and covenants hereinafter set forth and ofother Nhrnble consideration,the receipt and sufficiency et which Is hereby acknowledged,the Owner end the Dunt egretsas Mime SECTION I-DEI►INITIONS MI the words and phases used to this Declaration shall have the same meaatng as when used In IRC Section 42, Treaany Thee Departmenttins or Notices ng and e L>rbmulgated p to IRC Section 42,Department Adndntalrative&rbc,and Development Com")Regulations unless the context requtroe otherwise. — 1 SECTION 2-RECORDING AND PILIMGi COVENANTS TO RUN WITH THE LAND (a) Upon execution oflids Declaration by the Owner and the Department,the Owner shell cause this Declaration and all amendments hereto to be recorded and tiled in the offdel public land deed records of the county In which the Project is located,and shall pay all*es end charges Incurred in connection therewith. Upon recording,the Owner shell bnmedlately transmit to the Department an executed original or certified copy of the recorded Declaration showing the date,deed book and page numbers ofrecord. The Owner under tends and agrees that the Department will not issue the Internet Revenue Service Perm$609 cormikuting heal hof the Credit unless and until the Department has received the recorded executed*hal of this (b) The Omer intends,declares,and covenants,on behalf of itselfand all ibture Owners and operators of the —i Project dorb g the term ofthb Declaration,that this Declaration and the covenants and restrictions set forth El In thio Declaration regulating and restricting the use,occupancy and transfer dike Project(I)shall be end are covenants runrdag with the Project had,encumbering the Project for the tens ofthia Declaration,binding upon the Owner's suocereors in title and all subsequent Owners and Operators of the Project(II)are not -, merely personal cements of the owner,and(tl)shall bind the Owner(and the bengal shah inane to the Department and any put,present or prospective tenant of the Project)and its respective successors and el assigns during the term of this Declaration. The Owner hereby agrees that any and all requirements of tine laws ofthe State of Oregon to be satisfied in order for the provisions of this Declaration to erose deed middens and mop *testaterivileges intendedwitshelf be or nerd a r se,that an Elul,and that may has been treated to insure that these restrictions ran whit in the r the ionser that equitable e e it is claimed or the tern of this Decleratioa,each and everymat. ser the of the period We Credit executed conveying the Paled or portion thereof s1aS e deed or h other hereafter expressly provide that arch conveyance Is subject to DECLARATION OF LAND 118E RZSTRIC IVI COVENANTS IHrC PRwScr NUMR$R ORN-i4Y3 PAM 3 OF 1* • • • • • • • • r' ' ii q Ms Plodded,homer,the covenants contained herein shall survive and be teaks i of whether well contact,deed,or other instrument ban alar wooed conveylag the Project or portiw thereof provides that such conveyance le object to this Declaration. (a) Tie Owner oovesaatipi to obtain theorised deny pilot recorded beholder on the Project to this Dedaratioa and such consent shall be a condition precedent to the issuance of Internal Revenue Stake Fen 1609 oonstitutbtg Sod doglike otthe Credit. SECTION 3•REPRIMMITAThIONS,COVENANTS AND WARRANTIES OF THE OWNHE The Owner hereby represents,cements,and warrants a*Rows: (a) The Owner(I)la a kabcdnedineble duly organised under the laws of the State oakum and IN quaMsd to transact builrae under the laws of the State of Oregon,(II)has the power and authority to own its preperdes sad assets sad to cony on its business as now being conducted,cad(III)has the lid Iegd right, . power and authority to execute and deliver this Dedaradon. i (b) The execution and perfirarnoe otthIa Declaration by the Owner m will eat violate Or,as mot violated ally provides of law, rale or regrdatton, or any order of any court or other bW. �� way or governmental body,(II)will not violate or,es epplosbis,has not violated any provision otany indenture, agreement,mortgage,mortis.note,or other instrument to which the Owner is the Aalect Is bound,and not result in the emotion or tion a party or cu whish s or M,MUM imposition deny prohibited etaranbreaps of SIM (o) The Owner*at the time denotation and delivery retitle Declaration,have good and marketable title to !., the premises conedtuthtg the Project free and car ofany lien or encumbrance(subject to encumbrances Illi created purenent to this Declaration, any Loan Documents relating to the Project or other Permitted eacumbrances). WI (d) Thae is no action,act,or proceeding at law or in equity,or by or bctbre any govemmemai butramentalitt, 7 oaproperties other agency w ,to the knowledge optic Owner,threatmetal*rataned against or a or sting it, any i conducted(a d would metaimpair ha tight to cavy on OdomOdomI �►a abet Its 601110101 condition. byrids Declaration)orwadi materially adversely (e) The Prolect constitute,or will constitute a qualified low-income budding or qualified low-Income prefect, ----- a applicable,a defined in IRC Section 42 end applicable negulatioos. (f) Bach wit is the Projet cowing complete&Ades for livigp,sleeping,eating,amides and sanitation(un hem die Prefect pedlus m a Aegis-room eearpancy prgject or transitional housi g for the homeless)which are to be used on other than a transient bash. ,_..,.,.... (g) Dudgg the Term of Ws Declaration,all units sualdeot to the Credit shall be leased,rested or made available to meaabera edam general publics who quail&es Low-home Tenants(or othawlae gwfy ibr occupancy ofthhe low-income waits)under the applicable election specked In Section 42(g)of she IRC. (b) The Owner agrees that talent and third parties will be edible to Wine IRC Section 42 entidemmes a _. DECLARATION OF LAND USE RESTRICTIVE COVENANTS , r LiHTC PROJECT NUMBER ORFS-4.012 (,i PAGE 3 OF IS t 1 1--r rm . • iseLl • provided by the Fair housing Act,ne amended, s► ' (i) During the term of this De iratloo,the'Owner covenant,agree,and warrants that each low400cme udt 111 is and will remelt habtttablei! 0) Subject to the requirements of IRC Section 42 abd this Dedaradon,the Owner may sell,traadir,or =champ the entire Pnject at any time,but the Owe shd aolf'in writing end obtain the agnomen afar buyer or successor or other paean acquiring the Project orany Intend therein that such acquisition Is ndrject to the requirements ofthls Dedeation and to the requirements of=Section 42 and applicable regulations. • Tile provision shell not act to waive any other restriction on ale,trendir,or exchange oftbe project or any low.itaome portion of the Project. The Owner agrees that the Department may veld soy see,tris r,or eaelangeofthe ProJeeifthe buyer or successor or other person titins to mune in writing the requirements of this Declaration and the regnbwnants of IRC Section 42. Notwithstanding the ibreger%the owner shall not dispose of tiny portion of a building which constitutes a Fenton of the Project and to white tide De daatbn apples unless the entire building is deposed oho such person. (ir) The Owner agrees to tot*the Department in writing prior to any ate,trenatbr,or nohow of the entire Project or any low-inmate portion of the Project. (I) The Owner will provide certified financial documentation acceptable to the Deportment to eiWy the ealenledon ora quad oonbset and to begin the one year peabd for finding a buyer be aeoordstoe whin TRC ameba 420)0)',desired. I (et) The Owner shall not demote h any part of the Project property of the Project,or permit the use of coy Redondo! subtractsubstantially kr ant tram cry teat thanor reperntal housing during the term(Chia Decimation unlees required by law or unless any other tarsi per,written comma has giver its (ft) The Owner represents,warrants,and agrees that If the Project, or any part thereof,shall be damaged, destroyed,tial be condemned,or acquired for public use,the Owner%Ai use its best a flbsts,subject to the II eights deny metgsgee,to ripE sad restore the Project to subatentially the same condition as existed prior to the went causes arch damage or the eere and R°nattar to operate accordance withthe termsdestruction, 11 MIMI (o) The Owner warrants that it has not and wil not execute any other Dedaretion with pnovhloas { to,of is opposition to the providona hereo4 and that in any event,the its of this Derived= • paramount and controls' as to the rights std obligations herein set Porth and supersede any other mai• raquka neebs ht amide ct herewith. (p) The applicable*action For each building of the Project during the term ofthis Agreement shell not be less than the applicable emotion specified ht the Low-Income Housing Tax Credit floe Letter end — Agreement(the"Agreement")executed by the Owner as liD peroeet. [Sec IRC Section 42000)043 (a) The De peri sent may require the Owner to reduce rents changed for low-income units if property taxes unposed upon the Project em reduced because ofa change le Oregon law. Any reduction in rent requited bh►dre&PAMIR*shell not exceed the reduction it property taxes„tuba$into account any replacenam taxes oreguivelentdur es, end shell further takeinto account prevailing operating or debt coverage requirements of the Project a iender(s;. DEQ INATION OF LAND USE RESTRICTIVE COVENANTS vj ► Luny r oacr NUMSER OR96.44102 C PAGE 4OFT0 J r ' _ y; I 3 (t)' it the stew it Income L baits teed t0 dMermine rent Enke aro reduced to meant kr a reduedoa in property hates luyosed on the Prcdect because ore change is Oregon law or Wraith nue otheeewlie reduced by Moldy subddiud.houdng udstance programs or comparable program to account kr a rediae in propwty edImposed on eProject�se oOreDeportment decokes gon reducedto charged low-Income units a doge Prapii tand y reflectsthe reduction property tens,then Section 3(q)of Oh De:Au ntbn slid not apply. (a) Thu owns wlr not mime to lease to a holder of a voucher or certificate of sMgtblty tinder Section I dike United States Routh;Act of 1997 because of the status of the prospective tenant as such a holder. (t) The owner agrees to fit out and sign Part II afthe Form 1609 required to be aoattpleled by the 6414 owner kr the first year of the credit period and min=a Cnpv(without Schedules end other supporting doeumv.$)to the Department Aar the purposes of aoapBm oe monitoring. N) The Depaeterent raveling a reaonabis Ate comparable to has charged by the Department kr moattorlag -- I activities in accordance with Section 1(d)of this Declaration for rent reviews and dstsnniesio s made plummet to Sections 3(q)and 3(r)of this Deohaatioe. SECTION 4-INCOME RXSTRICfONSt RENTAL RESTRZCTTONB The Owner represents,warrants.and covenants that*am and atter Initial occupancy and througliont the remaining terra Odds Decimation and In order to esti*the requirements of IRC Sedation 42 Motion 42 Occupaacy Restriction that; (Cited appliable percentage election) (a) (1)_ At least 20 wont or more of the raldentW units la the Project will be both teat-re>frlated and occupied by Ins* ub whom Wane is 50 percent or less of Dmfy adjusted area median income. (2)1.At least 40 percent or mere((the residential units iA the Project will be both rant-resoicted and occupied by Individuals whose income is 60 percent or lam of ihmuly adjusted area median income. (b) The Departmentntgyrequire that the Atomisation of whether a tenant meets the low-income regdrematt be made by the Owner or Ile deslgmbd agent at lent annually on the beds of the current Income dm* Law-Income Tenant' •1 SECJON I-DEPARTMENTS OCCUPANCY RESTRICTIONS The Owner represents,warrants and covenants throughout the terns of this Declaration that (a) Project rants will not erased the gross rent allowable under IRC Secdon 42. (Check b through e,If.ppYoabh) (b).,L The Income and rental restrictions of IRC Section 42 Aar 1S years atter one close TFthe complimice DECLARATION OF LAND USE RESTRICTIVE COVENANTS L1MTC PROnECT NUMBER 0110 64-002 PAGE 5 OF 10 z (0).j. Rayed/ass ofaay providotl in this Declaration to the comely,the Department's Occupancy Restriction provided by lhb Section shaltremdn in glues fbr a period of an years or until Jeue y' ?moi except In the nee oNbnelosure or deed in lieu of threclosure of a prior recorded lien to this Declaration as provided in Section S(bXI)bet subject to Section 6(o)ofthis Declaration. (Greek appreable*Mimi (d) (1) The Owner Win SAX the reshot date upon which the Owner tow request the Department to mid in hang a qualified contract for the acquisition of low4r,00nie portion which a a part of the Prober to after year 14,from the year the project was pieced hi service (i).,.. (a).- Operating reserves when released Ikon restricted use shad be wholly used to subsidize Wont rents consistent with'Wallace prescribed by,'he Depar went. o=V RO a•ITER Or DECLARATION (a) Except as hereinafter provided,this Declaration and the IRC Section 42 Occupsicy Resnlotons apecmad herein shall common with the first dey in the Prgbet period on which arty building which is pan of the Project � placed in service and chap end on the date which is 13 years after the close of the compliance period. (b) The Owner shall comply with the requirements of IRC Section 42 relating to the extended we period, �however,this Declaration and the extended use period for any building which Is pert artists Project (1) On the date the building is acquired by foreclosure or instrument In lieu offbraotosurw or (2) On the lest day oldie one-year period specified is ZRC Section 42(hX6)(1),if the Owner has prepedy requested la accordance with IRC Section 42 that the Department assist In procuring a qualified contract tbr the ion of the low.iacome portionof any budding which is a pert of the Prt#ect, b theDrpon andttheDepartment is and the Omer e agreed upon the terms of sale as specified In Section 3(1)otitis written reg the terms dude. a qualified within one year otreaehtag (c) Nhotwhiatsnding subsection(b)above,IRC Section 42 rant requirements shall continue fort period of three years Mowing the termination of the extended use requirement pursuant to the procedures specified in subregion(b)above for those tenants existing as of the date of terminaion. During such three-year period, the Owner shed not evict or terminate the tenancy ore n existing tenant any low-income unit other than Swansdown and shell not increase the roes rent above the maximum stowed under the iRC with respect to such how4eoame teak. (d) the Owner has agreed to optional Department's Occupancy Restriction/as reflected in Section S ofthis Declaration,neither this Declaration nor the extended use period shall terminate until the tine period for Saloncomplince nth sudtDepartmenk Osxwrpancy ReatrkUons has expired subject to earlier termination ander gill)above. DECLARATION OP LAND USE RESTRICTIVE COVENANTS LWTC PROJECT NUMBER OR96.4.002 PAGE 6 OF 15 • • d SECTION 7-ENFORCEMENT OF DEPARTMENT'S OCCUPANCY RESTRICTIONS (a) The Owner shall perndt, during normal business hours and upon reasonable mince,at duty suttoefed tepreetedive ofta Department,to hyped any books and records of the Owner regarding the Project with rupee to the Booms of Low-Income Taunts which pertain to camp/lance with the Deparbneat!a Occupaaay*eutdctbm spudded In this DecLeation. (b) The Owner shag submit any other ktfbr adore,documents,or certification requested by the Department which the Department shall deem reasonably necessary to substantiate the Owner's condone compi itce with the provisions of the Department's Occupancy Restrictions specified in this Declaration. SECTION 0-Er4FOIRCEMENT OF SECTION 42 OCCUPANCY RESTRICTIONS (a) The Owner covenants that it will not knowingly take or permit any action that would remit in a*Moe of the?equlremesta of IRC Section 42 end applcsbie regulatesm of this Deciarnlos. Moreover,Owner covenants to take any iawdtt action(iacludity amendment of this Dealmetfoa u may be necaaary,in the opinion of the Deportment)to comply fitly with the IRC and with all applicable rules,miles,pollelee, procedures,regulations or other official statements'promulgated or proposed sad published by the United States Department unite Treasury,the Internal Revenue Service,or HUD from time to time pertaining to Owner's obligations under MC Sulks 42 and aftiotng the Project. (b) The Owner aelmowledges t �frequiring compliance by the Owner with restrictions d ht this Deciaratios is to assure p Project and the Omer with IRC Section 42 and the applicable reguMdoar,AND BY REASON THEREOF,THE OWNER IN CONSIDERATION FOR RECEIYINOLOW-INCOME HOUSINGTAXCRBD1TSFOR THIS PROJECT HEREBY AGREES AND ®1 CONSENTS THAT THE DEPARTMENT AND ANY INDIVIDUAL WHO MEET!THE INCOME ggi • LIMITATION APPLICABLE UNDER SECTION 42 R PROSPECTIVE, PRESENT OR —. FORMER OCCUPANT)SHALL BE ENTITLED,FOR ANY BREACH OP THE PROVISIONS HEREOF, AND IN ADDITION TO ALL OTHER REMEDIES PROVIDED BY LAW OR IN EQUITY, TO ENFORCE SPECIFIC PERFORMANCE BY THE OWNER OF ITS OBLIGATIONS UNDER THIS DECLARATION IN A STATE COURT OP COMPETENT JURISDICTION. The Owner hereby Briber speoi Belly aaknowledgea that the beneficiaries onto Owner's obligations hereunder anent be adequately commented by monetary dumps In the event of any delimit hereunder. (o) TheOwnerhereby agrees that the representations and covenants set fbrtr heroin may be retied upon by the Department and all persons interested in Project compliance under IRC Section 42 end the applicable . (d) The Owner agrees to take any and erg actions reasonably required by the Department to aabslantiate the Owner's coraplance with occupancy restrictions of IRC Section 42 as now condp+ted or s b equendy amended and other occupancy restrictions dile Department as now constituted or subsequently adopted and will ply a reasonable he to the Department tar the Department's monitoring ottha Owners compliance based upon the Depaetmes*'a nm akodng costs, (e) lids Declaration and the Determhsdoa Latter and Agreement of which it is a part may be enflamed by the Department or is designee In the event the Owner IWs to sad*any oldie requirements herein. In addition, DECLARATION OF LAND USE RESTRICLTVE COVENANTS LIRTC PROJECT NUMBER O106.4-002 PACE 7 OF 10 ' lideDederation rhea be deemed a of the DedKdloa ear contractaeafizrcasbis by one or more Tenants u 1Nrd.pet�,braeAeialer tion Litter stir Agri. In the went the Dither Adie to Mk*the ' to luheneetr ofgde Decimation or tit Daamina{ott Letter sed Armenia and least cow me lemnred by tate Daps or one or more of the karts or becefciedes,such legal costs,'whiles attorney hes and court acts(haeka tleg coats Cfeppeell'sre the responsibility of,and may be recovered tom,the Owner, SECTION 9 eEXTEDED LOW.1 NCOA ROUSING COMMITMENT;�� .. • g . -= *Y.-• - has fbeen entered into with Tualatin�h�Option An mss..,. **agrees to waft h ��toe"qualified nonprofit orgmdradon tae defined in DGC 42(b) acceptable to the Owner,the • Department and the mortgage lander after the end oldie calender •.• - Ing yew after the imam dim Parra 1609 kr the Project,w as soon thereafter u the on be J ..,. - on the f1owlg tonna: (1) •condderatfen kr the tr asskr shell be to socordsece with the fbrnxds to 1 < . 42(hx6)(lt) I equal to the nen of(a)the paindpel amount of outstanding PP • theserated Investor equity ha thepisi ,and other •. • • • scarred_by sted the lathe deserked above,rehaoed by cash Asn(. • .able kr disirlb• dice Rom) (2) Owner dal be - . obligation to freer the Project qualified orgeolestke la the seem that the 7�'idling 7 '•`, I , 1 'po s doer be t. the sad of ' ti609 kr the Pagjeot, "i (3) in determination o -tea, - ali&d nonpnoAt ori first right dream& given to (4) Any ►tasted to the;-. •• the aaaafhree emittedorgtrstsetott shellbe Kaki by 1 arbitration pursuant to the rvl • the -.can Arbitration Association. (b) Owner futLereminent,to use t ben effort- , assure the,at the time cabs trsus ir, (0 the .,r the Prelim is generating • - flow to service Project ,�- and pay Project operating expenses;ead(1) qty). • good physical condition((be a ti-Qamfly apartment project of Its age end (c) No provision o .1 section shell prevent any lender loaning Pada .-- � ,, — a the � � , by�Pngject ttom Aandoshng �' y or otherwise exercising its fWI right as a Mader. In the - . of a bondde i nelosurs or z _ Moir. • -Poke to a leader by a died to lieu of fbrec10 the , -- ., , rid take fits • Project tee , clear of's*obliption to trendy the Projeee to a=viola o = ,.. .. to operate the project housing except as provided kr in MC Section 42. The Depaartraem • as assigns tel have SECTION I.-MISCELLANEOUS (s) The tithe rerasinigg pow thy e dame,pert,or provision of thisDeoleration nisi not edict the validity DECLARATION OF LAND USE RESTRICTIVE COVENANTS L®TC PROJECT NUMBER OR96.4.oOz PAGE a OF II _iminiiinammummiumm I = r i •(b) deft AI notices to be skew pursuant to this Decimation shad be V wilting and shad be deemed gives, when tualed by Milled or registered mall,return receipt requested,to the parties berm at the ultimo at huh below,or to such other place v a party may tom time to time destines is veld* To the Department: Oregon Louski d Services Department ATT1600 Stats Street Salem,Oregon 97610-0161 To the Owner tat01 sly ISM AVBNTm ptiuLM4O OR 97224 TheDuartment,and the Owner,may,by nodes given hereunder,demote say Maw ordM inns addreeuae to which subsequent notices,certlfceta or other communications shall be seat (e) fit. The Omar agrees that it will tilted madam neoeesary to abet amendment of this Dedaradon as may be naoee say to comply with the IRC,any sad all applicable rules,regulations,pollcle%,procedures, ridings,or other officio'statements pertaining to the Credit. The Department,together with Owner,may execute and record any amendment or mod$Catlan to this Declaration and such amendment or modification dial be Medias on t lyd.parties granted rights under this Declaration. (d) gdiardkudowiencidindon. This Declaration and the restrictions hereunder are subordinate to the muse loan and lona documents ore the Project in an original principal amount not to exceed WW2, except lnsoflhr u IRC Section 42(h)(6)(E)otherwise requires. The Department may subordiaata this , Declaration to other Financing,in Its sok discretion and such subordination del be binding on e6 third. parties gemmed dams under this Daolaratba, (e) &wars ip Law, This Declaration anal be governed by the laws of the State of Oregon and,,where applicable,the laws of the United States of America. W figadabgagiatk a The ebligatoa afthe Owner as set forth herein and in the Application shall survive the allocation of the Credit and shall not be deemed to terminate or merge with the swardhhg of the Smeaton. I DECLARATION OF LAND INI1 RISTRICTIVI commas / -- IABTC PROI!T MOM 0196.4402 (o PACE 9 OF 10 G r 3 I LN WITNESS WHEREOF, the Owner hes caused tills Declaration to be *odd by its dely aasthadsed ivplesentadvea,u*fibs day and year fat vnrhten Above. JM OWNER • { Nsuthorne Vi l tad Partnership By: �? Nene G• Ildet Paid Villa HPC Inc., Partner Df Hawthorne Associate/ Limited Partnership, a General Partner STATE OF OREGON County of Nestl.nston Tho Indnteseut wu noknovAedged beim nis this g't- dad of 0,0 41 4195Zby._... G. David Sebastian,_President NOTARY PUBLIC POEON My Commission Expires: f_ I A t 90D0 , r.• ikkemettpyr.daltr sL motfp it eh.; r•• ki( .r✓ Edam : p.taw nal tiuttSaeltMaran/IarMraMtrr RwMtesn • I • DECLARATION OF LAND USE RESTRICTIVE COVENANTS JI LWTC PROJECT NUMBER OR96.4402 PAGE 10 OF 10 • • r t - _. • • . _ • • i U . , igilliiii ail I ililliiiiililliii aii 1 114141)ti pia a 1 alf pgill liti pi! ; I wris lit If - iiiisliwgw Pi -pir - 5w 111 ilitiglirifiti la 011;11 ..4 �• s,. " 'IIUH. 4 . . . . .-:. . cOlittift III egfillag?."m II/ [AI f141111 ill Iv!i ! I 11, 11111411W . ri4511 [ -gags& i r 9:;11 f F 11,;- siligeliftilff -11J -- --- '' - ' - g a�• il d 11 ;1 . .. KAM 11 01 Mile slisitli 14 I firif410 Ilf 410111301111 II; 11 inn - III I In I _. _... 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WNW 81.0 test to the tees potato!'bagionia, of the bowels dos rihed presisest theses centianiug h n &7' Want, 66.0 feat to a peL t ea the Mask floe or said Osman trea /It.O these*e*loath tom,o°i loath 0111# tuft, said Moat lieu, 00.0 bot, thanes Perth IOU' Feat, 90.0 toot to!ho tees swim abet/Jain. -- Tor el the emeage blest seaattea Lead due L dthe Manama quartet of the Sceth a4t to the stirredtaetoast= of ur 'gyp 1 Tooth, Mande 1 Wast of the V'"—tte Y tel3ewL nand, coiner of xaahie0le0 mnae 4 Nall of Oregon, darlW 8svTslt0 et tine ooetirept scones of tate 111/ sashes ii. Onematiea Lad ells L 1 Scott, Waage 1 levet,, l biliesette ma dfan lid the Carat of Nabinghoa end State of Oregon, and rn'.thi theme South Woo, k 1017.6 bet to a point oa the Mbetbse:ly beuadagr line of said 0oeattaa Loaf leases Seett 0013' Nab, 1010.36 deet to a golat on the Dint liar at that toast is Laarad N. mea, at as, aaaeadad r 26, 10f0. la Mede 177, la e 139,lbed 21 of trarhiall as onane7, Meg the leeterly Moaeaneet curet of that tient la *stooge se000ded comber 29. 1960, is Nook 722, Pate 120, sassed* of VoAei dusty and the tree jolat asakillima throw soot M017• Maas 111.1 feat, throve forth 0iinut,t 50..0 Jute thence soerride uth $017' lash, 41.0 diet to a pilot oa the sant lime et said omen tseot, awes Mobs 6021' Meat ft add Let lima, 171.36 bb to a pointe thous) Meath NNOa7' Mab, 68.0 task to a pelmet tholes Booth Oil, won.Net to a peist their/int lien 7of0said oaeas point/Stet to a , steno lath 600111' a Wart. �d toad least 31ae, 111.36 feet to tee tore point of keliandso. 1 / • - 0 a MI •-' I f ( �i�aii i i • t I .' . '.. 18111111111 lluuiI!Ijll! ! EC C = i Rs0ib lit 14lietitipoilizi --1 I P. • 11108:0Ws Wit ! 10111111;11111 "ai iil 1 I oa 4 4 i l1 1 .,firi � � bii ft igtalliaN1N FtI1 (d!liJ1; , iIPI. 'mil. F , . . - iiiiirial Iii gig Iill Iii illIIIIS, r wnil/ !NW 4-riAlliiiiiiit .--tipi - dryelimpi ill ii mill 1111 lipii Ili ft i! . . .. : „_:-. .. :--_- filloil fa loll:* 1 1 tioh.g1.- 11 lei rof 31 fit IC * 'grill i t jolitilia ~ F tid HI iRs ' � 6 g 1111111'M1 1 ��er 1 11 t 11 11 i h' 1 a � � hf•sii! . 112c/trill" • - hi• • " III !Ili:4/1VA • . i'iiiij !i'! I ! hilhhiiiii . INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 Employer Identification NU mber: Date: ,.. . 81-1513248 .016 DLT: 26053478001966 RESIDENT RESOURCES Contact Person: 4900 SW MEADOWS RD SUITE 300 CUSTOMER SERVICE ID# 31954 LAKE OSWEGO, OR 97035-5277 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 170(b) (1) (A) (vi) Form 990/990-58/990-N Required: Yes Effective Date of Exemption: February 19, 2016 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(a) (3) . Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or 2522. This letter could help resolve questions on your exempt status. Please keep it for your records. Organizations exempt under IRC Section 501(c) (3) are further classified as either public charities or private foundations. We determined you're a public charity under the IRC Section listed at the top of this letter. If we indicated at the top of this letter that you're required to file Form 990/990-88/990-N, our records show you're required to file an annual information return (Form 990 or Form 990-ES) or electronic notice (Form 990-N, the e-Postcard) . If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization; go to www.irs.gov/charities. Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements. Letter 5436 internal Revenue Service Department of the Treasury P. O. Box 2508 Cincinnati,OH 45201 Date: March 3, 2017 Person to Contact: Mr. Molloy—ID#0203248 Toll Free Telephone Number: 877-829-5500 WILLIAM MAXWELL 4800 SW MEADOWS RD STE 300 LAKE OSWEGO OR 97035 Dear Sir or Madam: This is in response to your letter of January 30, 2017, requesting copies for Residents Resources. Enclosed are the copies you requested. If you have any questions, please call us at the telephone number shown in the heading of this letter Sincerely, Jeffrey I. Cooper Director, Exempt Organizations Rulings and Agreements Resident Resources Articles of Incorporation EIN 81-1513248 Resident Resources A Oregon Non-profit Corporation ARTICLES OF INCORPORATION ARTICLE I NAME 1.01 Name The name of this corporation shall be Resident Resources.The business of the corporation may be conducted as Resident Resources. ARTICLE II DURATION 2.01 Duration The period of duration of the corporation is perpetual. ARTICLE III PURPOSE 3.01 Purpose Resident Resources is a non-profit corporation and shall operate exclusively for Educational and charitable purposes within the meaning of Section 501 (c) (3) of the Internal Revenue Code, or the corresponding section of any future Federal tax code. This nonprofit is formed to assist low income families who seek to and reside in low income housing.The form of assistance will be in referrals to low income housing providers, educational opportunities, social services providers and employment resources. Our nonprofit will offer mediation between Resident and Landlords of low income housing to alleviate homelessness. We will also provide coordination to facilitate community gardens that will offer free food to the communities we serve. Page 1 of 6 Resident Resources Articles of Incorporation EN 81-1513248 3.02 Non-Profit Resident Resources is designated as a non-profit corporation. ARTICLE IV NON-PROFIT NATURE 4.01 Non-profit Nature Resident Resources is organized exclusively for charitable and educational purposes including,for such purposes,the making of distributions to organizations that qualify as exempt organizations under section 501(cX3) of the Internal Revenue Code, or corresponding section of any future federal tax code.No part of the net earnings of Resident Resources shall inure to the benefit of,or be distributable to its members, trustees, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof. Notwithstanding any other provision of this document,the corporation shall not carry on any other activities not permitted to be carried on (a)by any organization exempt from federal income tax under section 501 (c)(3)of the Internal Revenue Code,corresponding section of any future federal tax code,or(b)by an organization,contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code,or corresponding section of any future federal tax code. Resident Resources is not organized and shall not be operated for the private gain of any person. The property of the corporation is irrevocably dedicated to its educational and charitable purposes. No part of the assets,receipts,or net earnings of the corporation shall inure to the benefit of,or be distributed to any individual. The corporation may, however, pay reasonable compensation for services rendered,and make other payments and distributions consistent with these Articles. 4.02 Personal Liability No officer or director of this corporation shall be personally liable for the debts or obligations of Resident Resources of any nature whatsoever,nor shall any of the property or assets of the officers or directors be subject to the payment of the debts or obligations of this corporation. 4.03 Dissolution Upon termination or dissolution of the Resident Resources any assets lawfully available for distribution shall be distributed to one (1) or more qualifying organizations described in Section 501(cX3) of the Internal Revenue Code of 1986 (or described in any corresponding provision of any successor statute) which organization or organizations have a charitable purpose which, at least generally,includes a purpose similar to the terminating or dissolving corporation. The organization to receive the assets of the Resident Resources hereunder shall be selected by the discretion of a majority of the managing body of the Resident Resources and if its members cannot Page 2 of 6 Resident Resources Articles of Incorporation EN 81-1513248 so agree,then the recipient organization shall be selected pursuant to a verified petition in equity filed in a court of proper jurisdiction against the Resident Resources by one (1) or more of its managing body which verified petition shall contain such statements as reasonably indicate the applicability of this section.The court upon a finding that this section is applicable shall select the qualifying organization or organizations to receive the assets to be distributed, giving preference if practicable to organizations located within the State of Oregon. In the event that the court shall find that this section is applicable but that there is no qualifying organization known to it which has a charitable purpose, which, at least generally, includes a purpose similar to this corporation,then the court shall direct the distribution of its assets lawfully available for distribution to the Treasurer of the State of Oregon to be added to the general fund. 4.04 Prohibited Distributions No part of the net earnings or properties of this corporation,on dissolution or otherwise,shall inure to the benefit of,or be distributable to, its members, directors, officers or other private person or individual, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article III, Section 3.01. 4.05 Restricted Activities No substantial part of the corporation's activities shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene (including the publishing or distribution of statements) in any political campaign on behalf of or in opposition to any candidate for public office. 4.06 Prohibited Activities Notwithstanding any other provision of these Articles, the corporation shall not carry on any activities not permitted to be carried on(I)by a corporation exempt from federal income tax as an organization described by Section 501(cX3) of the Internal Revenue Code, or the corresponding section of any future federal tax code,or(II)by a corporation,contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code,or the corresponding section of any future federal tax code. Page 3 of 6 Resident Resources Articles of Incorporation EIN 81-1513248 ARTICLE V BOARD OF DIRECTORS 5.01 Governance Resident Resources shall be governed by its board of directors. 5.02 Initial Directors The initial directors of the corporation shall be Ma Trevino PO Box 2308 Lake Oswego Oregon 97035 Andres Trevino 248 Greenridge Dr Lake Oswego.Oregon 97035 William Maxwell 4800 SW Meadows RD#300 Lake Oswego,Oregon 97035 ARTICLE VI MEMBERSHIP 6.01 Membership Resident Resources shall have no members. The management of the affairs of the corporation shall be vested in a board of directors,as defined in the corporation's bylaws. ARTICLE VII AMENDMENTS 7.01 Amendments Any amendment to the Articles of Incorporation may be adopted by approval of two-thirds (2/3) of the board of directors. ARTICLE VIII ADDRESSES OF THE CORPORATION 8.01 Corporate Address The address of the corporation is: Resident Resources 4800 SW Meadoyvs RD#300 Lake Oswego.Oregon 97035 The mailing address of the corporation is: Resident Resources 4800 SW Meadows RD#300 Lake Oswego.Oregon 97035 Page 4 of 6 Resident Resources Articles of Incorporation EIN 81-1513248 ARTICLE IX APPOINTMENT OF REGISTERED AGENT 9.01 Registered Agent The registered agent of the corporation shall be: William Seth Maxwell 4800 SW Meadows RD#300 Lake Oswego,Oregon 97035 ARTICLE X INCORPORATOR The incorporators of the corporation are as follow: William Seth Maxwell 4800 SW Meadows RD#300 Lake Oswego,Oregon 97035 CERTIFICATE OF ADOPTION OF ARTICLES OF INCORPORATION We,the undersigned,do hereby certify that the above stated Articles of Incorporation of Resident Resources were approved by the board of directors on February,21 2016 and constitute a complete copy of The Articles of Inco oration of Resident Resources ......„3 4 4 1 _ s•-lift • ' I : •. _ 1�% ,. , • I ' . y• • 1 r • • • � 9 / .�_ Iff y • Viii/7/ 2 )1-ICs Andres Trevino 248 G :=midge Dr Lake Oswego.Oregon 97035 (/d r, ; 1/44/t+V v -Z/-/� William Maxwell 4800 SW Meadows RD#300 Lake Oswego.Oregon.97035 Page 5 of 6 ti Resident Resources Articles of Incorporation EIN 81-1513248 ACKNOWLEDGMENT OF CONSENT TO APPOINTMENT AS REGISTERED AGENT I, William Seth Maxwell, agree to be the registered agent for Resident Resources as appointed herein. William Seth Maxwell,Registered Agent Date: -z!—Z417/4 Page 6 of 6 AIS-Fiscal Impact of Tax Exemption Property Approximate City of Tigard City of Tigard Total Tax Rate Total Property Assessed Tax Rate Property Tax Tax Impact(All Value* (Including Impact Jurisdictions) Bond Levy) (Estimated) Village at $2,205,774 $2.8629/$1,000 $6,315 $17.3787/$1,000 $38,334 Washington Square Single Family $225,537 $2.8629/$1,000 $646 $17.3787/$1,000 $3,920 Home—9330 SW Tangela Ct. Greenburg $6,687,444 $2.86297$1,000 $19,146 $17.3787/$1,000 $116,219 Oaks The Knoll @ $4,580,938 $2.8629/$1,000 $13,115 $17.3787/$1,000 $79,611 Tigard Hawthorne $6,882,018 $2.8629/$1,000 $19,703 $17.3787/$1,000 $119,601 Villas Total Impact $58,925 $357,685 * Because these properties have been exempted from property taxation in the past,Washington County does not show a current assessed value. These figures are based on approximately 2/3 of current market value. Tigard tax rate determined by City of Tigard and City of Tigard-After (bonds)-(2.5131+0.3498) Total tax rate located in Washington Co Listing by Tax Code 023.66 and includes school(operating), general gov (operating) and excluded from limitation. City of Tigard TIGARD Memorandum To: Toby LaFrance, Finance and Information Services Director From: Schuyler Warren, Associate Planner Re: CPAH 2019 Applications for Tax Exemption Date: February 25, 2019 Community Partners for Affordable Housing (CPAH) has submitted separate applications for low- income housing tax exemptions for each of the four properties it owns and manages inside the city. The four include the 26-unit Village at Washington Square, the 84-unit Greenburg Oaks, the 48-unit Knoll at Tigard senior housing project, and a four-bedroom single family house located two blocks from the Greenburg Oaks units at 9330 SW Tangela Court. Tigard Municipal Code (TMC) 3.50.020, "Nonprofit corporation low income housing; exempt criteria," provides criteria for considering exemption requests. A review of these criteria follows. 1. The property is owned or being purchased by a corporation that is exempt from income taxes under Section 501(c) (3) or (4) of the Internal Revenue Code . . . CPAH submitted with their applications a copy of an Internal Revenue Service letter, dated March 11, 1999,verifying that CPAH qualifies as a 501(c)(3) organization. This criterion is met. 2. Upon liquidation, the assets of the corporation are required to be applied first in payment of all outstanding obligations, and the balance remaining, in cash and in kind, to be distributed to corporations exempt from taxation and operated exclusively for religious, charitable, scientific, literary or educational purposes or to the State of Oregon. CPAH has submitted Articles of Incorporation demonstrating that upon dissolution, the organization's assets shall be distributed for one or more exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal, state, or local government for a public purpose. This criterion is met. 3. The property is occupied by low-income persons. Documents submitted by CPAH demonstrate that in the case of all four of its projects, tenant income is verified upon application and is re-certified on an annual basis. Residents may remain in their units as long as they demonstrate qualifying income at entry. Continued eligibility is determined with household income at or below 60% of the area median income (AMI). Within each of its applications, CPAH certifies that all residents served by the four properties in question earn at or below the 60% of AMI.This criterion is met. 4. The property or portion of the property receiving the exemption is actually and exclusively used for the purposes described in Section 501(c) (3) or(4) of the Internal Revenue Code . . . CPAH is applying for full exemption at all four properties. CPAH has submitted documents demonstrating that all four properties are fully dedicated to nonprofit activities. This criterion is met. 5. The exemption has been approved as provided in Section 3.50.050 This criterion relates to the required city process for handling exemption requests. Section 3.50.050 states the city will determine eligibility for exemption (as is detailed in this report) and send notice of the determination to the County Assessor. This criterion will be met upon approval by City Council. Conclusion: CPAH-owned properties have qualified for tax exemption every year since 1996. According to the applications submitted for FY 19/23 exemption,no changes in circumstances have occurred that would disqualify the non-profit housing provider from continuing to receive the exemption. The city's "Affordable Housing Program," adopted in September 2002 as "a complete and official statement of the City's overall affordable housing program," includes tax exemption as one of the city's strategies for facilitating affordable housing in the community. The exemption's purpose is to allow the operators of low-income housing to decrease annual operating expenses, thereby allowing them to serve lower-income households. According to the CPAH applications,if granted, 100%of the property tax exemptions will be passed on as a direct subsidy for its residents. Therefore, the granting of exemptions to CPAH is consistent with the applicable TMC standards and with adopted city housing policies. q City of Tigard TEGARI) Memorandum To: Toby LaFrance, Finance and Information Services Director From: Schuyler Warren, Associate Planner Re: Hawthorne Villa 2019 Application for Tax Exemption Date: February 25, 2019 Resident Resources submitted an application for low-income housing tax exemption for the 118- unit Hawthorne Villa,located at 7705 SW Pfaffle Street in the incorporated Metzger area. Tigard Municipal Code (TMC) Section 3.50.020, "Nonprofit corporation low income housing; exempt criteria," provides criteria for considering exemption requests. A review of those criteria follows. 1. The property is owned or being purchased by a corporation that is exempt from income taxes under Section 501(c) (3) or (4) of the Internal Revenue Code . . . Resident Resources has submitted a determination letter from the IRS demonstrating that they are a 501(c)(3). Resident Resources, as part of Hawthorne Village Apartments General Partnership, asserts their eligibility for the exemption under TMC section 3.50.020(C) which reads: C. A partnership shall be treated the same as a corporation to which this section applies if the corporation is: 1. A general partner of the partnership; and 2. Responsible for the day to day operation of the property that is the subject of the exemption. The applicant submitted a partnership agreement and memorandum of understanding (MOU) as part of their application. These documents demonstrate that the property is owned by Hawthorne Village Apartments, an Oregon general partnership. The partnership is between Hawthorne Villa LLC and Resident Resources, an Oregon nonprofit corporation. Resident Resources is a general partner of the partnership and, according to the MOU,is responsible for the day-to-day operations of the facility. This criterion is met. 2. Upon liquidation, the assets of the corporation are required to be applied first in payment of all outstanding obligations, and the balance remaining, in cash and in kind, to be distributed to corporations exempt from taxation and operated exclusively for religious, charitable, scientific, literary or educational purposes or to the State of Oregon. The applicant has submitted Articles of Incorporation demonstrating that upon dissolution,the organization's assets shall be distributed to one or more tax exempt entities within the meaning of Section 501(c)(3) of the Internal Revenue Code, and which have a charitable purpose that is generally similar to the dissolving corporation.This criterion is met. 3. The property is occupied by low-income persons. The applicant provided both a statement and a deed restriction demonstrating that Hawthorne Villa will only rent to individuals or families who make at or below 60% of area median income (AMI). The applicant states that compliance with this requirement includes efforts made at the advertising, application,and verification stages. In addition,the applicant has partnered with a compliance consultant,Alexia Consulting, to oversee new resident screening and annual certification. This criterion is met. 4. The property or portion of the property receiving the exemption is actually and exclusively used for the purposes described in Section 501 (c) (3) or(4) of the Internal Revenue Code . . . Resident Resources is applying for full exemption at Hawthorne Villa. Resident Resources has submitted documents demonstrating that that the property is fully dedicated to non-profit activities. This criterion is met. 5. The exemption has been approved as provided in Section 3.50.050 This criterion relates to the required city process for handling exemption requests. Section 3.50.050 states the city will determine eligibility for exemption (as is detailed in this report) and send notice of the determination to the County Assessor. This criterion will be met upon approval by City Council. Conclusion: Resident Resources, as a general partner in Hawthorne Village General Partnership,has applied to the city for a tax exemption in two previous tax years. The property was recently purchased by a new property owner who plans to maintain the affordability of the property.The property has previously received city tax exemption through Accessible Living Inc. (as part of Hawthorne Villa General Partnership),and Tualatin Valley Housing Partners. Resident Resources' mission is "to enable low income families of Oregon to find and keep affordable housing."The application states that through a Resident Service Plan (RSP) the nonprofit provides assistance with education, employment, and health services. The city's "Affordable Housing Program," adopted in September 2002 as "a complete and official statement of the City's overall affordable housing program," includes tax exemption as one of the city's strategies for facilitating affordable housing in the community.The exemption's purpose is to allow the operators of low-income housing to decrease annual operating expenses,thereby allowing them to serve lower-income households. According to the Resident Resources applications,if granted, 100%of the property tax exemptions will be passed on as a direct subsidy for its residents. Therefore, the granting of exemptions to Resident Resources is consistent with the applicable TMC standards and with adopted city housing policies. AIS-3792 5. Business Meeting Meeting Date: 03/26/2019 Length (in minutes): 5 Minutes Agenda Title: Consider Resolution of Support for Metro Regional Travel Options (RTO) Grant for Safe Routes to School Program Prepared For: Dave Roth Submitted By: Dave Roth, Community Development Item Type: Meeting Type: Council Business Meeting- Main Public Hearing Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall Council approve a resolution authorizing a Metro Regional Travel Options (RTO) Grant application to support Tigard's Safe Routes to School Program? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends approval of the resolution. KEY FACTS AND INFORMATION SUMMARY The Metro Regional Travel Options (RTO) program funds and supports transportation demand management (TDM) strategies to increase use of travel options,reduce pollution,and improve mobility.Travel options include anything besides driving alone—carpooling,vanpooling,riding transit,bicycling,walking,and telecommuting. Over the past two previous RTO funding cycles,Tigard has successfully obtained and managed grant funding to support ongoing Safe Routes to School staffing and activities.As with previous RTO grant cycles,staff anticipates a mix of funding to meet local match requirements through a combination of$75,000 from the Washington County MSTIP Opportunity Fund and$60,000 in the form of in-kind staff time.The FY19-22 Tigard RTO Safe Routes to School grant funding request is in the amount of$180,000. A successful RTO grant award would enable Tigard staff to continue and expand the Safe Routes to School Program across the Tigard-Tualatin School District for the FY19-22 budget years. OTHER ALTERNATIVES Council could choose not to support this resolution of support. COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS Tigard Strategic Plan Goal 1: "Facilitate walking connections to develop an identity. Obj. 2. "The trail system is used for all kinds of trips." Goal 3: "Engage the community in dynamic communication." Obj.2. "The community is engaged and connected to the vision."Tigard Comprehensive Plan Goal 15.4: "Develop comprehensive street and circulation improvements for pedestrians,automobiles,bicycles and transit."Tigard Transportation System Plan Goal 3: Multi-modal Transportation System "Provide an accessible,multi-modal transportation system that meets the mobility needs of the community." Policy 10. "The city shall require appropriate access to bicycle and pedestrian facilities for all schools,parks,public facilities and commercial areas." Tigard Greenway Trail System Master Plan has an objective to "increase opportunities for walking, bicycling and accessing transit by identifying and developing trail improvement projects that complete the greenway trail system." Tigard Neighborhood Trails Plan has an objective to "focus on connections that enhance the broader transportation network,including sidewalks,trails and transit routes." DATES OF PREVIOUS CONSIDERATION February 20,2018 Attachments FY19-22 RTO SRTS Grant Resolution CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 19- A RESOLUTION AUTHORIZING A REGIONAL TRAVEL OPTIONS GRANT TO CONTINUE TIGARD'S SAFE ROUTES TO SCHOOL PROGRAM WHEREAS, Metro offers the Regional Travel Options (RTO) grant program to support transportation demand management (1DM) strategies to increase use of travel options, reduce pollution, and improve mobility;and WHEREAS, the Metro RTO grant program includes dedicated grant funds to support Safe Routes to School programs;and WHEREAS, the City of Tigard intends to continue and expand its successful Safe Routes to School Program; and WHEREAS, the City of Tigard's Strategic Plan calls for Tigard to be "The most walkable community in the Pacific Northwest where people of all ages and abilities enjoy healthy and interconnected lives;"and WHEREAS, the City of Tigard's Transportation System Plan Goal 3 "Multi-Modal Transportation System provide an accessible,multi-modal transportation system that meets the mobility needs of the community." NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Council approves submittal of an application for a Metro Regional Travel Options grant to continue Tigard's Safe Routes to School Program for the FY19-22 budget years. SECTION : This resolution is effective immediately upon passage. PASSED: This day of 2019. Mayor-City of Tigard ATTEST: City Recorder-City of Tigard RESOLUTION NO. 19- Page 1 OTHER ALTERNATIVES Council may ask for modifications to the IGA. COUNCIL OR TCDA GOALS,POLICIES,MASTER PLANS Tigard Strategic Plan:Vision:The most walkable community in the Pacific Northwest where people of all ages and abilities enjoy healthy and interconnected lives. Goal 1 "Facilitate walking connections to develop an identity." Objective 2 "The trail system is used for all kinds of trips." Goal 3 "Engage the community in dynamic communication." Objective 2 "The community is engaged and connected to the vision."Tigard Comprehensive Plan: Goal 15.4 "Develop comprehensive street and circulation improvements for pedestrians,automobiles,bicycles and transit." Tigard Transportation System Plan: Goal 3 Multi-modal Transportation System"Provide an accessible,multi-modal transportation system that meets the mobility needs of the community." Policy 10. "The city shall require appropriate access to bicycle and pedestrian facilities for all schools,parks,public facilities and commercial areas." Tigard Greenway Trail System Master Plan: Has an objective to "increase opportunities for walking,bicycling and accessing transit by identifying and developing trail improvement projects that complete the greenway trail system." Tigard Neighborhood Trails Plan: Has an objective to "focus on connections that enhance the broader transportation network,including sidewalks,trails and transit routes." DATES OF PREVIOUS CONSIDERATION February 27,2018 • Attachments MSTIP Grant IGA AIS-3796 6. Business Meeting Meeting Date: 03/26/2019 Length (in minutes): 5 Minutes Agenda Title: Approve an IGA with Washington County to Accept MSTIP Opportunity Funds to Support Safe Routes to School Program Prepared For: Dave Roth Submitted By: Dave Roth, Community Development Item Type: Motion Requested Meeting Type: Council Resolution Business Meeting- Main Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Council approve an intergovernmental agreement(IGA)with Washington County to accept and manage$40,000 in MSTIP Opportunity Funds to support the City of Tigard's current Safe Routes to School Program and to authorize the City Manager to sign the IGA? STAFF RECOMMENDATION/ACTION REQUEST Approve the IGA and authorize the City Manager to sign it. KEY FACTS AND INFORMATION SUMMARY In November 2016,Metro announced that the City of Tigard received a Regional Transit Options (RTO) grant of$186,000 to fund a Safe Routes to School (SRTS) Program.The RTO program is designed to improve air quality by encouraging the use of alternative modes of transportation.Tigard was previously awarded an RTO grant in the 2015-2017 grant cycle,which started the Tigard SRTS program in 2015.The grant award funds a dedicated SRTS Coordinator to implement Action Plans established for six Tigard elementary schools to improve traffic safety and educate families about walking and bicycling. The SRTS program incentivizes and educates Tigard students and their parents through multiple events and trainings, including Walk and Bike to School Day and the Tigard Bike Rodeo. In September 2016,the Washington County Coordinating Committee approved a$40,000 MSTIP Opportunity Fund grant to support the Metro RTO grant that Tigard had applied for.The MSTIP grant is intended to pay for the RTO grant match minimum requirement (10.27%) and help support additional needs of the Safe Routes To School program described in the RTO grant request.The SRTS program and RTO application included$83,035 of in-kind services (labor hours and printing costs) for a total program expense of$274,035 for the 2-year effort.Attached is the IGA with Washington County for a$40,000 MSTIP Opportunity Fund grant awarded in September 2016. Council is being asked to authorize city officials to execute the IGA. AGREEMENT BETWEEN Washington County and the City of Tigard FOR A DISTRIBUTION FROM THE MAJOR STREETS TRANSPORTATION IMPROVEMENT PROGRAM (MSTIP) OPPORTUNITY FUND THIS AGREEMENT is entered into between Washington County, a political subdivision of the State of Oregon, acting by and through its elected officials, hereinafter referred to as "COUNTY"; and the City of Tigard, a municipal corporation, acting by and through its City Council, hereinafter referred to as "CITY". RECITALS 1. COUNTY approved the MSTIP 3d program in July 2012 that contained a $5,000,000 Opportunity Fund component hereinafter referred to as "FUND". 2. CITY requested a $40,000 distribution from the FUND as a match for a Regional Transportation Options grant, hereinafter referred to as "RTO", to fund a Safe Routes to Schools Program Coordinator. 3. The FUND distribution requested by CITY was approved by the Washington County Coordinating Committee in September 2016. The approval was contingent on the CITY receiving approval for the RTO grant. 4. CITY was awarded the RTO in November 2016. 5. CITY entered into a separate agreement with Metro for the RTO grant funds in February 2018. 6. ORS 190.010 authorizes agencies to enter into intergovernmental agreements for the performance of any or all functions and activities that a party to the agreement has the authority to perform. AGREEMENT NOW, THEREFORE, in consideration of the terms, conditions and covenants set forth below, the parties hereto agree as follows: I. COUNTY OBLIGATIONS 1.1 COUNTY shall distribute $40,000 from the FUND within sixty (60) calendar days of receipt of an invoice from CITY. 2. CITY OBLIGATIONS 2.1 CITY shall invoice COUNTY for the $40,000 distribution from the FUND within thirty (30) calendar days after final approval of this AGREEMENT. 3. FINANCIAL OBLIGATIONS 3.1 COUNTY and CITY will each bear the cost of performance of their respective obligations under this AGREEMENT. 4. GENERAL PROVISIONS 4.1 LAWS OF OREGON The parties shall comply with all applicable laws and regulations regarding the handling and expenditure of public funds. This Agreement shall be construed and enforced in accordance with the laws of the State of Oregon. All relevant provisions required by ORS Chapter 279A and 279C to be included in public contracts are incorporated and made a part of this Agreement as if fully set forth herein. 4.2 DEFAULT Time is of the essence in the performance of the Agreement. Either party shall be deemed to be in default if it fails to comply with any provisions of this Agreement. The non-defaulting party shall provide the other party with written notice of default and allow thirty (30) days within which to cure the defect. 4.3 INDEMNIFICATION This Agreement is for the benefit of the parties only. Each party agrees to indemnify and hold harmless the other party, and its officers, employees, and agents, from and against all claims, demands and causes of actions and suits of any kind or nature for personal injury, death or damage to property on account of or arising out of services performed, the omissions of services or in any way resulting from the negligent or wrongful acts or omissions of the indemnifying party and its officers, employees and agents. To the extent applicable, the above indemnification is subject to and shall not exceed the limits of liability of the Oregon Tort Claims Act (ORS 30.260 through 30.300). In addition, each party shall be solely responsible for any contract claims, delay damages or similar items arising from or caused by the action or inaction of the party under this agreement. 4.4 MODIFICATION OF AGREEMENT No waiver, consent, modification or change of terms of this Agreement shall be binding unless in writing and signed by both parties. 4.5 DISPUTE RESOLUTION The parties shall attempt to informally resolve any dispute concerning any party's performance or decisions under this Agreement, or regarding the terms, conditions or meaning of this Agreement. A neutral third party may be used if the parties agree to facilitate these negotiations. In the event of an impasse in the resolution of any dispute, the issue shall be submitted to the governing bodies of both parties for a recommendation or resolution. 4.6 REMEDIES Subject to the provisions in paragraph 4.5, any party may institute legal action to cure, correct or remedy any default, to enforce any covenant or agreement herein, or to enjoin any threatened or attempted violation of this Agreement. All legal actions shall be initiated in Washington County Circuit Court. The parties, by signature of their authorized representatives below, consent to the personal jurisdiction of that court. 4.7 EXCUSED PERFORMANCE In addition to the specific provisions of this Agreement, performance by any party shall not be in default where delay or default is due to war, insurrection, strikes, walkouts, riots, floods, drought, earthquakes, fires, casualties, acts of God, governmental restrictions imposed on or mandated by governmental entities other than the parties, enactment of conflicting state or federal laws or regulations, new or supplementary environmental regulation, litigation or similar bases for excused performance that are not within the reasonable control to the party to be excused. 4.8 SEVERABILITY If any one or more of the provisions contained in this Agreement is invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions of the Agreement will not be affected or impaired in any way. 4.9 INTEGRATION This Agreement is the entire agreement of the parties on its subject and supersedes any prior discussions or agreements regarding the same subject. 5. TERM OF AGREEMENT 5.1 This Agreement becomes effective on the last date signed below and shall terminate two (2) years from the effective date except as provided in Paragraph 5.2 below. 5.2 This Agreement may be amended or extended for periods of up to one (1) year by mutual consent of the parties. It may be canceled or terminated for any reason by either party. Termination or cancellation shall be effective thirty (30) days after written notice to the other party, or at such time as the parties may otherwise agree. The parties shall, in good faith, agree to such reasonable provisions for winding up the Agreement as necessary. DATED this day of 2019. CITY OF TIGARD, OREGON WASHINGTON COUNTY, OREGON Jason Snider, MAYOR Bob Davis, COUNTY ADMINISTRATOR ATTEST: CITY RECORDER RECORDING SECRETARY APPROVED AS TO FORM: APPROVED AS TO FORM: CITY ATTORNEY COUNTY COUNSEL AIS-3805 7. Business Meeting Meeting Date: 03/26/2019 Length (in minutes): 15 Minutes Agenda Title: Consider Adoption of City Council Goals 2019-2021 Prepared For: Marty Wine, City M nagement Submitted By: Marty Wine,City Management Item Type: Motion Requested Meeting Type: Council Business Meeting -Main Public Hearing: No Publication Date: Information ISSUE Consider adoption of Council Goals for 2019-2021. STAFF RECOMMENDATION / ACTION REQUEST Discuss and consider adoption of Council Goals for 2019-2021. KEY FACTS AND INFORMATION SUMMARY Draft goals,including strategies to carry out the goals,were developed on February 12 and presented for Council consideration and discussion on M rch 5. Changes from that meeting and additional language aimed to clarify the strategies are provided in an udated draft for Council consideration. Every two years,the Tigard City Council se s goals for its priorities for Council attention and action. The criteria for setting goals that the Counc agreed on included: a policy-level focus;two-year timeframe; limit impacts on core service delivery;imple ent the strategic plan;be achievable;and that goals would benefit the whole. The City Council met in a goal setting sessi focused on the two-year timeframe that the council will serve together,2017-2019.The facilitated discussi n included an inventory of possible issues as priorities that were previously identified to the facilitator throw individual interviews with the City Council. Through its discussion,the City Council agreed that it w uld focus its attention and action over the next two years in five areas (in no particular priority order): -Ensure the City's continued financial stab' ty and sustainability while providing mandated services. Seek ways to fund and increase services valued by the community. -Invest and connect key areas of the city to romote economic growth and community vitality. -Ensure Tigard grows and develops in a smrt and inclusive manner. -Enhance two-way communication to undeistand community priorities and involve the community in the decision-making process. - Enhance walkability and pedestrian connectivity. OTHER ALTERNATIVES II City Council may: - Choose to amend these goals for the next two-year period -Develop alternative goals for adoption -Not adopt Council Goals. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION February 12,2019 March 5, 2019 Attachments Draft Council Goals 2019-2021 Tigard City Council Goals Priorities for Council Attention and Action On February 12, the Tigard City Council discussed the city's goals for the next two years. Criteria for the goals included a policy-level focus; two-year timeframe;limited impacts on core service delivery; implementing the strategic plan;be achievable; and benefit the whole. Goal 1: Ensure the City's continued financial stability and sustainability while providing mandated services. Seek ways to fund and increase services valued by the community. Corresponds to Strategic Plan Goal 4 Develop and implement a communications plan, for city staff and elected Strategy 1.1 officials, to engage the public about the cost and value of city services and explain funding challenges. Increase trust with the community by regularly publishing a City report Strategy 1.2 card, detailing our progress and challenges, and comparing our work to peer cities. Strategy 1.3 Pursue a local option levy and/or bond in May 2020. By May 2019, determine specific services and/or facilities the voter will Strategy 1.3.1 get by approving a local option levy and/or bond proposal and begin communicating it to the voters. Council will actively participate in the city's communications regarding the Strategy 1.3.2 community benefits of the local option levy and/or bond. Strategy 1.3.3 By mid January, 2020 refer a local option levy and/or bond for voters to consider at the May, 2020 election. Draft Tigard City Council Goals —Page 1 Goal 2: Invest and connect key areas of the city to promote economic growth and community vitality. Corresponds to Strategic Plan Goal 2 Ensure that Tigard Triangle urban renewal investments promote equitable Strategy 2.1 development and create a vibrant, walkable, and connected district. Continue to make Downtown Tigard a place people want to be by making substantial progress on projects that attract new residential and business investiiient: • Design and engineering of the Universal Plaza • Construction of the Tigard Street Heritage Trail/Rotary Plaza • Redevelopment of the Main St. at Fanno Creek property • Main Street Green Street Phase 2 • Fanno Creek Overlook • Cultivate more relationships with future developers that share our multigenerational transit-oriented development vision. • Create an inventory of sites with high potential for transit-oriented housing redevelopment. Strategy 2.2 • Support and participate in a branding effort for the Downtown and Tigard Triangle. • Evaluate the size and scope of the City Center Urban Renewal Plan to determine whether tax increment resources in the downtown are sufficient to meet council objectives. Prepare recommendations regarding the City Center urban renewal area's possible continuation. • Pursue the Ash Street Crossing to improve multi-modal circulation in the downtown. • Update the 2007 Leland report to accelerate downtown redevelopment, focusing on leverage possibilities from SW Corridor and other active transportation investments. Ensure the Southwest Corridor project maximizes benefits to the Tigard community and minimizes negative impacts by implementing the Strategy 2.3 memorandum of understanding with Tri-Met. Ensure urban design and pedestrian connections to Tigard light rail stations is prioritized in station area access plans. Complete an initial assessment of Washington Square Regional Center Plan District and related development code. Identify barriers to redevelopment Strategy 2.4 and develop a project of planning and code updates to attract investment in commercial, office, and high-density residential development with a range of price points. Draft Tigard City Council Goals —Page 2 Goal 3: Ensure Tigard grows and develops in a smart and inclusive manner. Corre.ponds to Strategic Plan Goal 2 Secure external resources to: • Accomplish all planning and outreach activities necessary to expand the City's urban growth boundary to include the South River Terrace Area. Complete Title 11 compliance, apply to Metro for UGB expansion, and annex South River Terrace. • Prepare a concept plan for West River Terrace. The city will direct all work under this goal,which is contingent on: Strategy 3.1 • All direct, indirect and overhead costs necessary to make South River Terrace "development-ready" funded by private sector partners and/or through grants prepared at the expense of the private sector partner. • The continuation of existing city plans and projects such that they are neither slowed nor disrupted by River Terrace planning. • The inclusion of equitable development principles in River Terrace planning. Complete an Affordable Housing Plan and adopt recommended strategies to promote the development and retention of affordable housing in Tigard. Strategy 3.2 Increase advocacy at the regional level for housing that is affordable, funding strategies, and consider an excise tax. Study the viability for any future expansions of the city's urban growth Strategy 3.3 boundary to include employment land so that new growth and ongoing service costs to Tigard residents and businesses are balanced. Draft Tigard City Council Goals—Page 3 Goal 4: Enhance two-way communication to understand community priorities and involve the community in the decision-making process. Corresponds to Strategic Plan Goal 3 (update underway) Develop and implement strategies for city staff and Council to engage with Strategy 4.1 and hear directly from a wide variety of residents and businesses on important issues. Strate 4.2 Initiate listening sessions with residents of unincorporated areas, within the urban growth boundary, about the opportunity for annexation. Increase community understanding and knowledge of the city, its services Strategy 4.3 and fiscal situation. Promote an inclusive, open-minded, and progressive community. Strategy 4.4 Implement initiatives to improve city services and participation that captures the diversity of the community and improves equity and inclusion. Draft Tigard City Council Goals —Page 4 Goal 5: Enhance walkability and pedestrian connectivity. Corresponds to Strategic Plan Goal 1 Develop an implementation strategy related to the ADA Transition Plan Strategy 5.1 to identify the priorities for curb ramps and public sidewalks that must be repaired or replaced to meet current ADA guidelines. Invest in walking connections by reviewing the Tigard sidewalk infill study and recommendations and continuing to dedicate specific funding Strategy 5.2 for pedestrian and bike facility projects in the city's Capital Improvement Plan equaling at least ten percent of the transportation CIP planned expenditures. Continue to advance and develop Safe Routes to School (SRTS) plans for Strategy 5.3 Tigard schools and implement an improvement for at least one school per year including funding priorities. Integrate the Complete Streets Policy to update the Transportation System Plan. Consider implementation of a Neighborhood Traffic Strategy 5.4 Management Program. Implement a Citywide Transportation Safety Action Plan and develop a scope and budget for a pedestrian crossing improvement plan. Seek Regional Transportation Options funding to develop a regional trail Strategy 5.5 wayfinding plan, and improve signage along the Fanno Creek Trail. Strategy 5.6 Advocate for local control of speed limits in residential neighborhoods. Draft Tigard City Council Goals —Page 5 AIS-3806 8. Business Meeting Meeting Date: 03/26/2019 Length (in minutes): 30 Minutes Agenda Title: Initial Discussion of Potential Local Option Levy and/or Bond Prepared For: Marty Wine, City Management Submitted By: Marty Wine, City Management Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Meeting- Main Public Hearing: No Publication Date: Information ISSUE Will the City seek a local option levy and/or bond measure? Discuss questions that will determine decision points: •What should be included in a proposed levy and/or bond? •What, how,when and with whom will the city communicate about the measure? How much engagement and outreach is needed to define and refine it? •What information does the Council need to make these decisions (decision path)? STAFF RECOMMENDATION / ACTION REQUEST Council discussion and, if consensus exists, provide direction about the questions above. KEY FACTS AND INFORMATION SUMMARY The City Council discussed pursuing a local option levy and/or bond as a 2019-2021 City Council goal. The draft Council goal is to "ensure the city's continued financial stability and sustainability while providing mandated services. Seek ways to fund and increase services valued by the community." The goal includes four strategies that represent Council's intent: •Pursue a local option levy and/or bond in May 2020. •By May 2019, determine specific services and/or facilities the voter will get by approving measure(s) and begin communicating it. •Council will actively participate in city communications about community benefits. •Refer a measure by mid January, 2020. City leadership learned a number of lessons from the levy proposal that failed in 2018, including the importance of a clearly defined proposal and effective messaging. Based on these lessons learned,we recommend to the Council that levy and/or bond planning begin now by: •Defining a measure as soon as possible, highlighting existing needs in one to three focused service areas; •Limiting fee increases or other decisions that might lessen public support for a future measure; •Surveying the community about the areas for focus; •Starting focused community conversations about a defined measure. In developing a timeline for exploring a levy, it is important to allow for at least six to eight months of outreach and engagement on a levy proposal. The sooner the Council can decide whether to move forward with a levy and clearly define what will be in it, the more effective communications can be about what is being proposed. Other factors to consider include: •Tigard did extensive outreach for the levy advanced in 2018 that can be leveraged for a second effort. Our communications informed the community about what we do and financial challenges, but that didn't help us gain a successful levy with voters. •During the summer, Tigard has community events that can be leveraged to communicate. If our communication can be specific and focused on a proposal, it will be more effective. •Choosing an election date other than May 2020 has some risks, including low voter turnout in 2019, and a crowded ballot with other funding measures in November 2020. The draft communications plan for exploring a levy or bond focuses on the importance of demonstrating the value of city services to the community. City leadership would accomplish this by getting out of city hall and into Tigard neighborhoods. In strengthening our community relations,we will rely on key messages that are simple and consistent. City Council would play a major role in carrying out the communications plan. The Council discussion should focus around three key questions. 1. Define a proposed measure. What will a proposed levy and/or bond measure contain? 2. How will the city seek input from the community and communicate about the measure? 3. What is the Council's decision path, or what information does the Council need to have, to place a measure before voters? Attached to this agenda item summary are two draft documents: a work plan and a communications plan, intended to facilitate Council discussion. OTHER ALTERNATIVES COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS 2019-2021 City Council Goal DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first discussion of a potential future levy and/or bond for this City Council. Attachments Draft LevyBond Work Plan Explore Levy Comms Plan Tigard Levy/Bond Work Plan - nR A F`'' Scope Levy/Bond Engagement Levy/Bond Proposal Election What's in the Levy/Bond? Community Engagement: Feedback Communicate the Proposal Refer measure to voters March-July,2019 July- September, 2019 September- December,2019 January- May, 2020 Levy &Bond Task Force:2 meetings to Refined communication plan for proposal confirm need,recommend services,facility, Use LBTF recommendation to communicate based on feedback Survey results=go/no go recommendation and rate Develop communication plan:cost and value Implement communication plan(including Implement outreach plan Refer to voters by January 28,2019 of city services,levy need messages) Staff develops 1-3 levy package alternatives Communicate at summer events Finalize Levy/Bond proposal Council directs preparation of ballot title, explanatory statement CA Qj Council:discuss and decide alternatives for Collect more input about services voters value to .1-1 Council hearings on proposed Levy/Bond Refer to voters by January 28,2019 .1—+ levy and/or bond refine the proposal Survey/poll 1:what specific services/cost will Survey/poll 2: Given levy scope,what are the Develop neutral,factual information about • (External) PAC/campaign committee forms 4-+ voters support? messages? the proposal U Committee for Community Engagement Survey 3:Test exact ballot title and Secretary of State safe harbor for (CCE)advises Council(May) Monthly Council outreach events messages pre-referral communication Estimate tax rate and household tax impact Include stories about the valued services Implement final communication plan for initial proposal Bond measure for facilities?If so,cost Ballots mailed about May 1,2020 Identify resources to get to election day, including Levy/Bond Project Manager Ensure levy/bond effort is resourced in budget Election:May 19,2020 Define Proposal Invite Input Refine & Decide Send to Voters Decide initial proposal:specific services,size Get public feedback about initial levy proposal; Determine specific levy/bond proposal by and value to voters.Proposalashould be ensure proposal meets what community wants September/October for polling,additional Go-to-vote decision(100%defined) specific from the outset(85%defined) communication(99%defined) Ct Input will help define key messaging for next Story-telling focused on the proposal occurs A local option levy focused on what the ,0 Determine messages for what voters want steps well before referral to ballot community gets,not on city's financial need. Final proposal is similar enough to initial Begin communication in time to capture proposal that time is not spent on A bond to provide facilities for needed city summer events communicating the difference.Proposal is services consistent to the community. Exploring a Potential Local Option Levy or Bond 1111 T 14 ARD COMMUNICATIONS PLAN DRAFT PURPOSE To explore a local option levy or bond by engaging the public about the cost and value of city services and explaining funding challenges. DESIRED OUTCOMES • Engage with at least 3,000 residents through surveys, in-person contact, and digital communications. • Build and promote a solid understanding of City responsibilities, services, programs and events and the associated benefits we provide to our residents. TIMELINE March to July: Promote understanding of city services July to September: Engage the community about levy or bond options September to December: Communicate the proposed levy or bond with the community January to May 2020: If Council refers, staff will communicate the facts of the proposal. GOALS OF THE COMMUNICATIONS PLAN To communicate effectively, we need to focus on key messages that are communicated in a way that people can relate. Our communications should be compelling in a way that helps people understand why our services are important to their quality of life. Even when we must communicate messages our audiences may find to be an inconvenience (i.e. water main breaks, street closures, utility rate increases, etc.), we will do so in a way that emphasizes the positive impact the city is making to better our community. Goal 1: Demonstrate the Value of City Services The more the community knows about the connection between the services the City provides and the quality of life within the community, as well as the issues that city government solves for the community, the more they understand how their tax dollars are used and the better they feel about their government. Strategies • Develop web content including articles, images, and videos • Create simple key messages about city services • Listen to the responses from public meetings, social media platforms, Your Tigard, and other outlets where residents provide such feedback, providing responses where appropriate. Goal #2: Out of City Hall and into the Neighborhoods The City encourages community engagement by meeting people where they are—and using a variety of tools including Your Tigard, social media, public meetings & workshops, surveys, and the City website. Strategies • Organize bi-monthly Council outreach opportunities • Use the 'State of the City' as an opportunity to 'plug-in` with more community events. • Be prepared to respond to frequently asked questions –why isn't growth paying for itself? Why does the city continue to hire? How do we know the city is spending taxpayer money responsibly? • Engage the Committee for Community Engagement Goal 3: Achieve Consistent Communications through "One Clear Voice." A communications program built on strong key messages is more efficient than one with unrelated and scattered messages. Our communications should be consistent and reinforce why we are gathering public input. Strategies • Create easy-to-understand communications materials in a variety of formats. • Provide training on how to use the key messages. Goal #4: Strengthen Internal Communications Employees are vital to projecting a positive image of Tigard. It is essential that the City provides employees with the tools and information they need to become ambassadors. Employees should be able to communicate effectively with residents, visitors and the business community. Strategies • Develop an internal Communications Steering Committee to share information. • Enhance the Intranet system to distribute important information about a potential ballot measure. MEASURING OUR PROGRESS Measurable results demonstrate the effectiveness of the communications plan and direct further improvements. While it's difficult to quantify the full benefit or outcomes of communications, here are the most common performance measurement tools we will use: • Attendance – number of people attending forums, open house • City e-newsletter– number of subscribers and open rate • Media coverage - how much did we receive? tone? which outlets? • Public inquiries—how many letters/calls/emails did we receive on this topic? • Social media reach –followers, engagement, and shares • Staying on message – did key communicators use key messages? • Survey results - polling before & after; focus groups • Website/interactive analytics—How many visitors saw our content?Time spent on site? AUDIENCES Primary Target Audience The Tigard community is the highest priority targeted audience. There are numerous subsets to this audience, including: • Tigard community • Businesses • Local media • Neighborhood associations • Non-profits • Schools–Tigard-Tualatin School District and Beaverton School District Internal stakeholders have the closest ties to the organization and the most influence on the City's identity. It is imperative to maintain consistent communication when interacting with external audiences and key messages of the City should be reflected in all communications by the organization. • Board and Committee Members • Committee for Community Engagement • City Council • City Staff • Volunteers