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02/25/2002 - Agenda New Tigard Library Construction Committee Monday, February 25, 2002 6:30 p.m. AGENDA 1. Approve notes of January 7, 2002 meeting. 2. Sue Carver - Resignation Letter. 3. Green Building Principles. 4. Community Meeting — March 5. 5. Model Presentations. 6. Future Presentations to Council. New Tigard Library Construction Committee Meeting Notes Monday, January 7, 2002 The meeting convened at 6:30 p.m. The Committee members present were: Kathy Sleeger, Lonn Hoklin, Brian Douglas, George Burgess, Joyce Patton, and Elaine Heras. Staff present were Bill Monahan, Gus Duenas and Margaret Barnes. Vice-Chairperson Lonn Hoklin asked the Committee to review the meeting notes from November 28. A motion was made by Joyce Patton and a second by Kathy Sleeger to approve the notes. The Committee approved the notes. The Committee reviewed the presentation calendar and verified when different members of the Committee are making presentations to various groups in the community. Committee agreed to take the architectural model of the proposed new library to Little League sign-up's that are scheduled for Saturday, January 9 from 9:00 a.m. to 12:00 p.m. and Saturday, January 19 from 12:00 p.m. to 4:00 p.m. The four themes of the information plan for the proposed new library were reviewed with the Committee. The four themes are: ❑ Communicate reasons why Tigard needs a new Library ❑ Demonstrate how current Library is inadequate ❑ Communicate benefits of new Library ❑ Encourage people to go out and vote The Committee also discussed the possibility of conducting some type of poll. Lonn Hoklin spoke about the benefits of conducting a professional poll. City Manager, Bill Monahan spoke about the possibility of working with a professional to develop questions and have local community members make the actual telephone calls. He mentioned that the City of West Linn had conducted this type of phone polling and found it to be successful for a recent bond measure for their City. Councilor Patton suggested the Committee consider some type of postcard or other mailing to poll people. After additional conversation the Committee agreed to discuss polling in greater detail at a future meeting. Given that the Council has authorized a bond measure for the May 21, 2002 ballot, it is unlikely that the City will conduct professional polling between now and the May election. There was discussion of the Site Master Plan Community Meeting. Bill Monahan suggested that this meeting be a facilitated discussion offering community members an opportunity to give input about the proposed new library site. Some of the topics people may wish to discuss for example are: the expansion of the Fanno Creek trail system; transportation; parking; wetlands and questions about the library. The Committee discussed the format of this community meeting. Joyce Patton reminded the Committee that the bond measure would pay for basic landscaping of the site and that the Master Plan will assist in the planning and development of the whole site. Such a plan will take several years to implement, similar to the Site Master Plan for Summerlake Park. The Committee agreed to host the Site Master Plan meeting on Tuesday, March 5 at 7:00 p.m. in Town Hall. An outside facilitator will be contacted to assist with this meeting. The Committee quickly reviewed the latest PowerPoint presentation about the proposed new library. The meeting adjourned at 7:30 p.m. of 7710 CORRESPONDENCE rnvood r6 T I G A R D LIBRARY $13 million in municipal bond fi- cash crunch,"Feb.7). ed user fees? < nancin fundis to build a new,two. I feel strop that either the yC�news. Library levy deserves support story, 47,000-funding lib on school district should a for out- Not only should outdoor school &1 �Y pay not be funded with district(read that When I came to Tigard in 1981, 14.7 acres on the east side of Hall door school,or.It shouldn't be a re- to mean taxpayers')money,it should the city library was a cramped, Boulevard near O'Mara Street quirementinthe cunticulum, be held during spring break or sum- musty space in a rented building at We are lucky enough to live and • I don't understand how a public mer vacation only. It absolutely I ' the south end of Main Street. work in a vibrant growing commu. school can require a program and should not be held during regularly news. Its collection and services were to- nity. then demand.that the parents pay scheduled class days. Kids have far BuLEY&Gum for it after they've already paid their too inany days'out of the classroom tally inadequate, especially com- But to mans a that growth and re- Auto Mail g 1 taxes. It Just doesn't seem right to now. pared with the new library in neigh- main vibrant,we sometimes need to j boringTualatin. make new civic investments. me. Should parents not wish to in- �, 3 I supported construction of the LISA CARROLL dulge their kids and pay for this luxu SINCE 1921 PP Please Join the Citizens for the Tigard themselves,that is their right.But ,ews. existing library in 1986, and it has Dr New Tigard library and me in sup- they should not expect the rest of the OREGON'S served us well. porting Measure 34-27 with your Outdoor school a luxury taxpayers to pick up the bill for But the population of our commu- vote in May.. Outdoor school is really a luxury, them.The free ride is over,or should ISUZU nity has doubled,and the library hasJACK SCHWAS and as such,should not ever be con- be.The district owes it to the taxpay nm out of room to meet our needs Tigard sidered a necessity or even a basic ers to immediately discontinue for new books,Internet access,quiet educational right , funding for this nonessential luxury. news. reading,homework spaces and pro- OUTDOOR SCHOOL It should be financed strictly by 7f it cannot be 100 percent funded by gram areas. Wrong to demand payment the attenparents of the kids wishing to the participating parents, then it VOLUME That is why I will vote yes on Mea- I should be dropped. DEALER sure 34-27 in the May primary elec- I'm responding to the outdoor Does the district not understand JOE ELLIs i tion.Measure 34-27 would autirorize school article ("Outdoor school hits the basic concept of something call- Sherwood bi crit,. ES RPLIN iSRI 1ER%4 Examples of "Green Building" Practices Energy-EfficiencX Energy use in buildings accounts for more than 40 percent of U.S. energy consumption. Most of that energy is used for space heating, cooling and lighting. Buildings can significantly lower purchased energy use by combining energy-conscious architectural design with carefully designed and efficient energy systems. Sample strategies: • Exceed Oregon Energy Code requirements for the building envelope, the heating and ventilation system, and the lighting system. • Install the most resource-and cost-efficient mechanical equipment, lighting, and appliances. • Select and install high-efficiency glazing on windows. • Implement innovative architectural techniques and mechanical systems such as daylighting, natural shading, and natural ventilation. • Commission the building to ensure that systems work as designed. Cost Implications: May increase first cost, but significant savings in operating cost can often be achieved. Reduced heating and cooling loads may also reduce first cost of heating ventilation and air conditioning (HVAC) equipment, helping to justify the expense. Materials and Resources Smaller is better relative to the environment, and no matter what the material, using less is almost always preferable—as long as the durability or structural integrity of a building is not compromised. Reducing the surface area of the building will reduce energy consumption. Most— but not all —of the environmental impact associated with building materials occur prior to installation. Some materials, such as those containing ozone-depleting chemicals and volatile organic chemicals, continue emitting pollutants during use. Renewable and resource-efficient materials reduce these impacts. Sample Strategies: • Reduce the overall building footprint and use the space more efficiently. • Design building dimensions to optimize material use and reduce cut-off waste. For example, design buildings on a 2' or 4' module. • Avoid equipment and materials that contain HCFCs (hydrochlorofluoro-carbons). • Specific materials with low VOCs (volatile organic chemicals). • Re-use salvaged materials or components. • Use materials that can be easily salvaged and re-used in the future. • Use materials with recycled content. • Specify wood or other materials that have been harvested in a sustainable manner. 1 of 3 • Install materials that are low maintenance. • Require the construction and demolition contractors to implement waste management plans that maximize diversion of materials. • Donate reusable materials to non-profit or other community groups. • Design space for collection and storage of recyclable material. • Use the design process to educate clients, colleagues, subcontractors, and the general public about the environmental attributes of your building. Cost Implications: If modifications are performed on the design of the building, some additional design time may be needed, but overall, this strategy should save money. Some renewable and resource-efficient products are available at no extra charge; others may cost more. Installation may differ from standard practice, raising labor cost if installer is unfamiliar with a product. Additional labor to sort and recycle waste is often offset by the savings in disposal costs. Site Development Minimize the impact of construction on the site. Preserve or restore local ecosystems and biodiversity. The longer a building lasts, the longer the period of time over which the environmental impacts from the building can be amortized. Designing and building a structure that will last a long time necessitates addressing how the building can be modified to satisfy changing needs. Sample Strategies • Protect wetlands and other ecologically important areas on a parcel of land to be developed. • On land that has been ecologically damaged, work to restore the environment. • Protect trees and topsoil during construction. • Implement stormwater management and erosion control practices during construction. • Avoid pesticide use — provide construction detailing that minimizes the need for pesticide treatments. Utilize plant landscaping that does not require pesticides. • Specify durable materials. • Design for easy maintenance and replacement of less durable components. • Design for adaptability. • Consider aesthetics during design, and whether a particular style is likely to remain popular. • Allocate an appropriate percentage of building funds for ongoing maintenance and improvements. Cost Implications: Some of these measures cost less than standard practice, others cost more. Maintenance costs with natural landscaping are often much less than for conventional practices. 2 of 3 Though not necessarily more expensive in all cases, building for durability usually requires a larger initial investment. Preventative maintenance also requires ongoing investment, but can be cheaper over the long term than repairs due to insufficient maintenance. Water Measures Design buildings and landscapes that are water-efficient. Sample Strategies: • Install water-efficient plumbing fixtures and appliances. • Collect and use rainwater and/or graywater for irrigation. • Provide low-water-use landscaping. • Provide for groundwater recharge through effective stormwater infiltration designs. Cost Implications: These measures may add to the cost of the project. Some savings in lower water and sewage bills can offset the additional costs. Designs that promote stormwater infiltration are usually less expensive than storm sewers. Indoor Environmental Quality Americans spend 80 to 90 percent of their time indoors. Improving the quality of that environment and creating a more comfortable atmosphere may increase employee (and resident) health and productivity and reduce absenteeism. Sample Strategies: • Design air distribution system for easy cleaning and maintenance. • Avoid materials with high rates of VOC offgassing such as standard particleboard, some carpets, adhesives, sealants, and certain paints. • Control moisture and minimize mold and mildew through appropriate design, construction, and operation. • Introduce daylight to as many spaces as possible. • Provide for continuous ventilation in all occupied buildings. • Locate fresh air intakes away from pollution sources. • Give occupants so=control of their environment with features like operable windows, task lighting, and temperature controls. • Use low and non-toxic janitorial and maintenance products. 3 of 3