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10/01/1979 - Packet C. 0 TIGARD PUBLIC LIBRARY Phone 639-9511 12568 SW Main•Tigard, Or. 97223 LIBRARY BOARD Agenda for October 1979 1. Call to Order 2. Reports a. Minutes b. VISTA c. Monthly report for September 3. Old Business a. Building Plans b. Door Lock c. Children's Room 4. New Business a. Lions Club project b. Winter staffing c. National Library Bill d. State Aid Grant R O TIGARD BLI LIBRARY C Phone 639-9511 12568 SW Main-Tigard, Or. 97223 MEMORANDUM October 8, 1979 TO: Library Board City Council FROM: City Librarian SUBJECT: Monthly Report, September 1979 1. Administration: T. Library Board meeting for September cancelled. b. Debby Smith, VISTA outreach worker, concluded her year's project with senior shut-ins. Final report is attached. c. Librarian attended Washington County Cooperative Library Services regular meeting on September 26 at Hillsboro Library. Of interest: (1) The Information and Referral Program has begun gathering and organizing social services resources; (2) The public libraries in the county will participate in Washington Zoo's "County Day" on October 13. d. Librarian attended meeting on computerized circulation September 28. An RFP was approved to hire a consultant to work with the county to expedite setting up of a computerized circulation system in Beaverton. The RFP was approved by County Commission and copies of the RFP have been sent to all city managers. 2. Personnel: a. Volunteer hours totaled 51, an average of 2.25 hours per day. b. Claire Sheldon, CETA VI employee, was hired as a permanent city employee 1 September. Sandra Thorne, CETA youth (2 years) was hired 1 September as permanent part-time (15 hours per week) . Sam Timberman, CETA summer youth program, will con- tinue on the CETA after-school program. Request has been made for a second CETA after-school person. 3. Statistics: a. Circulation 6904 (300 per day) Audio-Visual 151 Books 6485 Magazines 181 Adult 80 Other 10 Juvenile 1676 Interlibrary loan 87 (Loaned 17) b. User cards 283: - in 153 out 130 (Includes renewals) c. Story Hour 8 average (Wednesday & Thursday) d. Materials added 73 Adult Fic 5 Juvenile Fic 25 Large Print 5 Adult Non-Fic 13 Juvenile Non-Fic 8 Audio-Visual-0 Adult Paperback 16 Juvenile Paperback 1 Tigard Public Library - Monthly Report, September 1979 - 2 3. Statistics: (continued) e. Materials withdrawn 42 f. Money received: Fines: $15.00 Lost Books: $7.25 Donations: $2.65 4. Programs: a. September 28 was Native American Indian Day at Tigard Public Library. An OMSI suitcase class on the Chinook Indians was presented to a group of 56 children. b. Two story hours continue with volunteer mothers providing most of the presentation. Staff members provide support and substitute in emergencies. c. Pre-school and school groups (Gaarde Street and St. Anthony) are on a regular schedule of library attendance. Teachers are in charge of activities with librarians providing routine library services. LIBRARY OUTREACH PROGRAM FINAL REPORT Debby Smith- Vista Coordinator Sept. 15, 1979 Through the help of several volunteers, the library outreach program will be able to continue after September, 1979. The volunteers are not just tem- porarily offering their support but seem willing to help the program for as long as it is necessary. Clearly, the program would have a more secure future if a. permanent coordinator could be firianced to work at least part time on the program, but at this time the funding required is not available. There are still several gaps within the program that have yet to be filled, such as coordination of volunteers, special progra,ns at the nursing homes and publi- city. Thus, the library staff is forced to take on some of these duties until an outside individual or group can be found to do them. Continuation of Home Deliver Services: Five volunteers have been recruited to visit one or two housebound individuals each month within Tigard. The volunteers will keep track of the books they take out and will be responsible for getting them all back in. They will have their own folders wherein they will keep records of the books; these will also be instrumental in compiling monthly statistics. Nine of the people I visit regularly are being taken care of in this manner. Four or five of the others will still be serviced indirectly by li- brary outreach, since their neighbors will be visited by one of our volunteers, who will leave books for them as well. Thus, thirteen out of the seventeen people i have visited regularly will continue receiving home delivery ser- vices. The remaining four either have friends or family who will be bring- ing them to the library or will. be their library go-between. If any of the volunteers decide to leave the program, we have a few women on file who have expressed some interest in volunteering in the near future, who may be able to fill their places. If they do not work out.,- Friends of the Library should be appealed to, and then community groups should be approached. we also belong to the Portland Volunteer Bureau. Since we joined it in May, it has only referred us to one woman, who as it turned out can not help us at this time; however, it may occasionally bring forth someone. More volunteers will soon be needed, anyway, for new referrals and for those I have seen infrequently who, although presently are not desiring any outreach service, may wish to receive them again in the future. Tigard Care Center Services: Mrs. Jo Dykeman, who directs programs twice a week at Tigard Care Cen- ter, has agreed to deliver and check books out individually every few weeks at the center. Ho-,never, no a-ie has been found to continue the weekly book reviews! The residents have come to look forward to these, and, without them, they have. one less activity to break up the monotony of their days:,. 7 t1,.:y enjoyed th ' Y'evil e -:3 b=�-cause They were qulLe dii'ferent i rVCil the other activities, and I like to think that the reviews were somewhat mentally stimulating as well. Personally, I found them challenging and usually great fun. The lack of group participation and the residents' short attention span were frustrating at times, yet they proved the reviews which were well received to,a11 the more rewarding. I have contacted the chairman, Ted Braun, at the Lewis and Clark col- lege english department and informed of this need. He sounded sincerely interested and assured me th-it he would attempt to come up with someone who, for credit, would take on the reviews. One of the library staff will call him back in a few weeks to see hots he has progressed. If this does not work out, perhaps another school's english, communication or, social work depart- ment., would be interested. These reviews are not on a college literary level, but do require cert.-?in communication, analytical and organizational skills and a general interest in books. One of the outreach volunteers is a member of a literary group in King City, and she is going to bring up the possibility of doing the reviec,;s to this group. The reviews should be continued on a weekly basis; however, having someone do them just once or twice a month would be more than welcome. Kirip Convalescent Center Services: The deposit colleciton of large print books will continue to be delivered to K.C.C. by one of the library staff; hopefully, this person will also con- tinue visiting individually a few of the residents. The program no longer has anyone to familarize new residents with our services and certify residents for Oregon State Library talking books. I regret that I never established a book review or discussion group at K.C.C. , especially since people are gener- ally less willing to start a program than they are to continue one. If some- one can be found to run a poetry writing group at K.C.C. , it can be arranged for Linda Stiles, the county library outreach coordinator, to help them plan it. Ki.nk,,_City Library Deposit Collection: In July, a new deposit collection of large print books was established at King City library. I am starting this in hopes that it will help decrease the number of home visits necessary in the King City area. A notice inform- ing the King City community about the collection was published in the August K.C. Courier, and since that time it's number of users has greatly increased. Most of the books are circulating two or three times within their three to four week stay. Martha Boughton and the other KC volunteer librarians will pick up the books at Tigard library, keep track of them and return them every three to four weeks. Tigard Loaves and Fishes Senior Center: George Zimmerman has volunteered to transport ten large print books up to the senior center once a month to be checked out individually. Establish- ing a deposit collection at the center was considered but rejected by both myself and Carol Weaver, the Loaves and Fishes president, since there would be no one there to check the books in and out of the center and track down missing books. This would m:>>t likely considerable confusi,)n Ind loss, of books. Betty Snodgrass, a West Slope librarian, is confident that the Century CILii , k,rhich f! )1C bOJ{ Y''.�T1F? ;,= di;; to L,Inich sl'le b 1of:lC,s, S Ill a�--,ree to r.iv-� book reviews once a month up at. the Tigard senior, center; many members of this club are Summerfield residents and might possibly be interested in volunteering for other outreach activities later, on. Wedgewood Downs Retirement Inn Services: The Wedgewood Downs deposit collection will be taken over by Linda Stiles, the county outreach coordinator. The book review will be discon- tinued; I had already limited it to t;rrice a month, since very few people were coming to them. General Program Coordinator: Claire Sheldon is temporarily taking over the volunteer and publicity coordination duties. Andrea Asbell, who is already volunteering for the library and the home delivery outreach service, will temporarily be the large print books and deposit collection coordinator. Bob Archibald, the Cooperative Education department chairacin at Portland Coramunity College, is r a gee le to setting up a course for one or more students in which they would nrethe coordination duties for credit. If it works out, other students can continue as the coordinator(s) after the first term ends. If the City is able to refund the student(s) for mileage, they may also be able to give book reviews and visit and instruct Oregon State Library talking books re- ferrals. S2 J S,P ICS Jun e JQ 7 2 2&t S t, To 1 ?GZa2 sem 2 pa 2 .z Eco s C£r CL:L c 52 29 46 14 141 379 d d Print- - cd 22 21a d 7J K &9 9 214 2G2 Tanes Circulated O O 29 6 25 144 to 30 96 62 55 252 537 C irculated 10 13 27 0 50 91 Se visits° 22 19 15 9 65 232 K Z cep i ca4-as 2 "Talking mks" 1 0 1 I 3 11 Last I-iree »orhs 2a&e Print 5ooz yam\as 22 Sty da d Print bo patrons 14 "Talking XTs" and old rad show tames patrons G