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06/01/1979 - Packet TIGARD PUBLIC LIBRARY 12568 S.W_ Main Street Tigard, Oregon 91223 PH: 619-9511 LIBRARY BOARD Agenda for June 1979 1 . Call to Order 2. Reports a. Minutes b. Monthly Report for May 3. Old Business a. Serial Levy Contract b. Book Complaint c. SB 31 d. Building Plans e. Computer up-date 4. New Business a. Loss of Books b. Book Fines c. Hiring of clerk 47 [IGARD PUBLIC LIBRARY 12568 S.W. Main Street Tigard, Oregon 97223 PH: 639-9511 MEMORANDUM June 11 . 1979 TO: Library Board City Council FROM: City Librarian SUBJECT: Monthly Report, May 1979 1 . Administration: a. Library Board held its regular meeting on May 14. Minutes are attached. b. May 16, Yvonne Burgess and Jim Sidey attended the county meeting for reconsideration of the serial levy contract for 1979-80. Citing inter- ference in city control of libraries, the committee rejected provisions dealing with hours of operation, staffing, book selection policy and materials purchasing. The committee will meet in June to re-write the contract. The Citizens' Advisory Board, at its meeting that same evening, passed a motion that "recommends that the Board of County Commissioners not allocate library serial levy funds to any entity that does riot agree to expend said funds for library services in the fiscal year received." This would preclude libraries using any of the money for a building reserve fund. c. Doris Hartig, Tigard representative, attended a meeting of the Washington County Friends of the Library on May 16. Her report is attached. d. Librarian attended Washington County Cooperative Library Services (WCCLS) annual meeting May 30. Of interest: The WCCLS reference librarian reported 5093 requests for books and information from May 1978-April 1979. Tigard had the greatest share, 675. This means two things: successful extension of services through the county system and a need for more books. Susan Hardie, Tualatin City Librarian, is working on an initial reciprocal borrowing policy with Clackamas County. This is being pursued in light of increased requests for services from people near the county lines to both Washington and Clackamas county libraries. A preliminary step will be to keep records of requests for services by libraries involved. e. The formal Request for Proposal (RFP) for Computerized Circulation System for, WCCLS has gone to Washington County. A committee has been estab- lished to review the RFP on June 7. The RFP, with recommendations, will go to Washington County Board of Commissioners June 19. It is planned that bids will be opened July 18, evaluated July 26 and awarded July 31 . After WCCLS has concrete costs, cities will have to become involved in a discussion of future financial implications. 2. Personnel: a. Volunteer hours totaled 169, an average of 6.5 per day. h. A CE student from Tigard High School did a job exploration, May 20-22. c. Two Boy Scouts from a local troop contributed 4 hours service. 3. Statistics: a. Circulation 7401 Books 6993 Magazines 233 Adult_ dul C_'5_2_37 Audio-Visual. 153 Juven 1651 Other22 Interlibrary Loan105 Tigard Public Library - Monthly Report, May 1979 - 2 b. User cards issued 134_ In-Town 70 Out-of-Town 64 c. Story Hour 12 average (Wed and Thurs preschool) Start Right Day School 15.5 d. Materials added 431 Adult Fic 28 Juvenile Fic 17 Adult Non-Fic 169 Juvenile Non-Fic 8 Adult Paperback 200 Juvenile Paperback- 4 Large Print 5 � e. Materials withdrawn 129 f. Money Received: Fines $8.00 Lost Books 7.05 Donations $10. 15 4. Programs: a. The Friends of the Library conducted their first monthly mini-book sale on May 19 at the Library. This is being tried as an alternative to one large annual book sale. b. The. Tigard Area Historical Preservation Association displayed some local history artifact during Preservation Meek. c. A group of Bluebirds and a group of Camp Fire Girls made and donated to the Library throw pillows for the children's room and puppets with play scripts adapted from several stories in the collection. MEMORANDUM June 4, 1979 To: Tigard Library Board At the last Friends meeting the consensus of the Committee was to send a letter of inquiry or intent to the Murdock Foundation. The intent of the letter of inquiry will be to give a total shopping list, confined to capital construction, for each library. If the foundation did not want to fund the entire package, they could pick and/or choose specific library capital projects. Each library is to indicate what is unique or unusual about their facility (service), what planning has been accomplished, what matching or support money would be available, site acquisition, preliminary plans, estimated cost, etc. The Tualatin Library will draw up a "model" for other libraries to follow. As you know, they have land for the site available, partial funding and possibly preliminary plans prepared. As I listened to the discussion regarding the difficulties of securing foundation funding for a tax supported body, it appears to me that Tigard has done very little specific planning for a new facility. As a result I am concerned that Tigard would rank near the bottom of the list of recipients. This information is submitted for your information and consideration. Respectfully, f D-f oris Hartig City of Tigard Representative Friends of Washington County Libraries DH:lw _71e��A?D 7-11tleZ57 Ll PJ 5 0 02 In (.01 I 1y JOE SCIIAFER Tic wanted everyone to know wliaL has issued new regulations regarding two holdover and tllrk:. I had a Call the Other day, the kind an asset the library is to Tigard, and tile size of envelopes, and the news re- should get together that is alw:ly:3 a pleasure to receive. how Courteous the libral-V Gaff is. lease discussed this matter. Included elect) whorn will be ell A local businessman had the need for Now there's the kind of testimonial his got to be one of the silliest state- retary, and then algr, sonle research, so he went to the Ti- all, government agencies need. ments I have read in a long time. I change their mind prix. 1'. '7 -d Ubrm n P -y to find the needed Illateri- quote: meeting. -11.Ile then called tile to tell]low helpful Then there's Our ever-alert and help- If, after July. 15, consumers find It seems to me it's all' the library's staff people were, ]low fUl post office. they are still caught with envelopes too cal solution to a probl(:r- t they spent time in assisting him in find- Our Staff passed mound a news re- Small to meet the new standards, they get-together can't be cl; Ing what he needed, and about how lease received from the postal Service can still be mailed if they are placed ing for only two of Ilr mu.,ouni colicction which for pleased he with the service lie had and all had I good laugh. within larger envelopes." will be present, and 0, (I in a wood frame hotif-.(,(I at received. As You might know, the post office Now there's the hottest savings hint sent a qU01111n. The tl,., ,I by the non-profit Washin ,Lon of the year! can't be counted, for t- -0- Office until July 1. Still talking about government, one Now if five indep-� havin, quarters provided, bud- z, ­ I ik)D DAbs occasionally has to sympathize With nion can agree and di, 11.111i Which 11.,is been under the It) iV1 their dilemmas. their Illinds. That may al try of the capable 111LISCLIM 'Fake the case of the Tualatin Rural Ili a part of the budget. t Fi-c Protection District.- The district served well but its inadequacy 421 f - A has had a bond issue approved and ap- Not having to do �vit! 0(,U'.1t0 space for exhibits, the proved a resolution for the sale of the but still in that em-iro 0 , VIOU�D .,)v; "V,)6; bonds. The next step is to have the matter of the SW Maiii %V boing stored in the attic. The ir /N bonds, and accompanying Coupons crossing of the Soot actively seeking histor- JN N;I 1L iould be j-\v - printed. All municipal bonds and their railroad. o .44- -A\ future generations to observe. v-21 j�j , I 0`1�1 -�? % coupons require facsimile signatures of George Kraus of the ;h the good graces of Dr. Antro let- L' 7 the chairman and secretary Of the LIS the other day to p�ls Comi-xilli"Y College, and his body. that the dab of asphalt 1)' for 50 ye"!rs for Propol-ty Oil t" But as of July 1, three members of week is a TEMPORARY ol cavel-Loa for co*mAruction of a the district board will retire, and will that tile job will be Vl,ashiv;ton County 13,,jard of NJ be replaced by three new members.The around the first part of n bonds Should reflect the names of the The permanent proje (Co1I"rni.-;sioilc.,is Jim Fishen and now officers, not the old officers.Wait- Smooth grade crossing t-is not ;)resent but also suppor- r ing for the first meeting of the new moving the plinks, whit printing of the ed don't last, too 10119 1)( board will hold up the pi C anx -Cs, raise the track Chairman, and bonds,and of course the district is ded tit r;J!J;1,11 di,-Mor, is 1rmiichillg ious to deliver same and get its molle lade and then replace I y as (11' pawing. l"tc,!itv for Crt What to (10? 1 t W, cided that the is a ri;iLu- of 1hu, location vor,! of exii ibit cases ith i ­ooln in the colle-12 library 7f' Q 10,009 worth of v.,ork be �oiiw- Ll rl If /7,