11/14/1978 - Minutes MINUTES Tigard Library Board November 14, 1978
Call to Order The regular meeting of the Tigard Library Board was called
and Roll Call: to order by chairman protem Jeri Cundiff at 7:40 P.M.
Excused:Betsy Chick. Guest: Nancie Stimler.
It was noted that Nancie Stimler had submitted her resig-
nation prior to being sworn in as a City Councilman on
November 13.
Reports: Minutes of the previous meeting were approved.
Old Business: Librarian reviewed actions up to date and elaborated on various
WCCLS Adminis- reactions to proposed Guidelines for Receiving County Serial
trative Guidelines Levy money. It was pointed out that the committee is now con-
Committee sidering means for setting up boards for the libraries out-
side of municipalities. The final report will be submitted
to the Board for acceptance.
Intellectual Board members commented on various aspects of the presentation
Freedom Workshop agreeing that it was of benefit. It was decided that the
Board will review the Tigard Public Library Selection Policy
annually. Librarian was instructed to get copies to Board
members before next meeting. Members also urged Librarian
to establish some means for patrons to register complaints,
suggestions, etc.
Staff 4 Schedule Librarian announced the resignation of CETA II Ghrys Green.
Librarian explained need for having 2 persons on duty at
Library in evenings following recent accosting incident behind
Library (not involving staff or Patrons) . Because of
volunteer response it will not be necessary to cut back on
open hours at this time, even when Kathy Tremaine goes on
maternity leave December 4.
Maternity Leave It was noted that there is now a federal law prohibiting
discrimination against pregnant women in all areas of em-
ployment. Nancie Stimler provided some information regarding
long-range legal aspects of implementing a program to comply
with the law, both Oregon and U.S. She told the Board
she had recommended that the City seek a ruling by the State
Attorney General at earliest possible date, which was agreed to.
CETA Up-Date Librarian announced that there has been no further word on
CETA funding or which slots will be eliminated. Chrys Green's
resignation automatically eliminated her slot. Librarian
told Board that if another CETA slot became available, she
would profer not to accept it, but to wait until funds
are available under the new levy and to hire someone who has
some library training and/or experience. Board concurred.
New Business: Librarian announced that Library would be closed November 23
Thanksgiving through the 26th in order to give staff a 4-day holiday.
Schedule It was pointed out that this has been past practice and with
a small staff is a morale factor.
New Library Librarian briefly outlined a plan being considered by the
Facility City staff to occupy a new office building planned for the
vacant lot on the south side of the Library. It was pointed
out that the tentative plan was to give the Library 10,000
sq. ft. , divided equally between the first floor and a
daylight basement area. Rental would be in the neighborhood
of $100,000 per year. The matter will go to City Council.
MINUTES - Tigard Library Board - Nov. 14, 1978 - 2
New Board With the prospect of two new Board appointments, it was
Members decided to establish an orientation procedure. Board re-
commended that it consist of:
1. Personal tour and explanation of library procedures by
Librarian.
2. Packet of materials to include;
a. Copy of municipal code section governing the Library
plus legal requirements for holding meetings.
b. Oregon State Library materials outlining duties of
Board members and a copy of the Oregon statute govern-
ing libraries.
c. Copies of minutes from last two meetings.
d. Selection Policy.
e. Circulation policy.
3. Librarian was instructed to place all these items in a
loose leaf note book for easy reviewing. This notebook to
be kept up to date and presented to each new member.
Board discussed possible candidates indicating that they
would make contacts.
Meeting adjourned at 9:20 P.M.
Respectfully submitted,
Irene Prtell
Approved:
Approved as corrected.