08/09/1977 - Minutes MINUTES LIBRARY BOARD, TIGARD, OR August 9, 1977
Call to Order The regular meeting of the Tigard Library Board
& Roll Call was called to order by chairman Yvonne Burgess
at 7:40 P.M. at the Tigard Public Library.
Present : Yvonne Burgess, Betsy Chick, Jeri
Cundiff, Mary Slemons and Irene Ertell. Excused:
Don Jacobs.
Reports: The minutes for July 12 were amended and approved.
The Librarian presented the Monthly Report for July.
Old Business: The draft of the selection policy statement was
reviewed. The Librarian suggested that an additional
paragraph be added regarding parental responsibility
and presented a form to be used for complaints.
Motion: Mary Slemons moved that the draft of the statement on
book selection with the added paragraph and the
complaint form be accepted. The motion was seconded
and passed . The Librarian was instructed to send
a copy to the City Administrator and the City
Council .and to have a copy available in the Library
for the public to read.
New Business: The Board decided to study the circulation policy
of the Library to include the overdue and fine system.
The Board agreed that the present system does not
adequately pay for the time and materials expended
in tracing overdues, nor do the persons responsible
for expended time and materials pay their rightful
share. The present system of collecting and accounting
also takes more time than it recompenses and accuracy
in accounting is difficult. The Board requested
that the Librarian draft a new policy which would
incorporate the following:
1 . Fines would begin when the first notice
is sent out, using a grace period of 3 weeks.
2. The first notice would entail a 8V.00 fine,
regardless of the number of books on the notice.
3. The second notice would be sent after another
three to four weeks and the fine would be $2.00.
4. After the first notice is sent, the user' s
card would be flagged and no books would be
checked out until the matter was settled.
5. Lost books would be paid for at replacement
cost.
The meeting was adjourned at 9: 30 P.M.
Respectfully submitted,
frene Ertell
Head Librarian
Approved: