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City Council Packet - 01/29/2019 111 r City of Tigard TIGARD Tigard Business Meeting—Agenda TIGARD CITY COUNCIL& LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: January 29,2019 - 6:30 p.m. Study Session;7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available,ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated;it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be beard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-718-2419, (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). Upon request,the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments;and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-718-2410 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVE VIDEO STREAMING ONLINE: htto://www.tigard-or.gov/city hall/council meeting.oho CABLE VIEWERS: The regular City Council meeting is shown live on Channel 28 at 7:30 p.m. The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. 111 City of Tigard TIGARD., Tigard Business Meeting—Agenda TIGARD CITY COUNCIL& LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: January 29,2019 - 6:30 p.m. Study Session;7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 6:30 PM •STUDY SESSION A. RECEIVE PUBLIC WORKS RA 1'L STUDIES OVERVIEW 6:30 p.m.estimated time B. COUNCIL LIAISON REPORTS 7:00 p.m. estimated time •EXECUTIVE SESSION:The Tigard City Council may go into Executive Session. If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. INAUGURATION OF COUNCILOR HEIDI LUEB 3. CITIZEN COMMUNICATION (Two Minutes or Less,Please) A. Follow-up to Previous Citizen Communication B. Tigard High School Student Envoy C. Update from Police Chief McAlpine D. Tigard Area Chamber of Commerce E. Citizen Communication—Sign Up Sheet 4. CONSENT AGENDA: (Tigard City Council,Local Contract Review Board) These items are considered routine and may be enacted in one motion without separate discussion.Anyone may request that an item be removed by motion for discussion and separate action. Motion to: A. RECEIVE AND FILE: 1. Council Calendar 2. Council Tentative Agenda for Future Meeting Topics B. APPROVE CITY COUNCIL MINUTES: •November 27,2018 •December 4,2018 •December 11,2018 •December 18,2018 •January 8,2019 •January 15,2019 C. PROCLAIM JANUARY AS SCHOOL BOARD APPRECIATION MONTH D. CONSIDER CONTRACT AWARD WITH VMWARE FOR EN I'ERPRISE LICENSING E. CONSIDER INTERGOVERNMENTAL AGREEMENT WITH WASHINGTON COUNTY FOR 121st AVENUE IMPROVEMENTS F. CONSIDER APPOINTING A CHIEF NEGOTIATOR FOR COLLECTIVE BARGAINING G. CONSIDER CONTRACT AWARD FOR PERFORMANCE AUDIT SERVICES H. CONSIDER RESOLUTION WAIVING TEMPORARY SIGN PERMIT FEE FOR TIGARD METRO BABE RUTH BASEBALL •Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council/City Center Development Agency has voted on those items which do not need discussion. 5. QUASI-JUDICIAL PUBLIC HEARING: CONSIDER ORDINANCE FOR SW 95TH AVENUE ZONE CHANGE (CPA2018-00003& ZON2018-00004) 7:45 p.m. estimated time 6. PUBLIC HEARING: CONSIDER APPROVAL OF RESOLUTION FOR SECOND QUARTER BUDGET SUPPLEMENTAL 8:30 p.m. estimated time 7. NON AGENDA ITEMS 8. EXECUTIVE SESSION:The Tigard City Council will go into Executive Session to discuss labor negotiations under ORS 192.660(2) (d).All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. 9:00 p.m. estimated time 9. ADJOURNMENT 9:15 p.m. estimated time M ,, City of Tigard Tigard City Council Meeting Agenda 1-' loARD January 29, 2019 CITY COUNCIL STUDY SESSION A. RECEIVE PUBLIC WORKS RATE STUDIES OVERVIEW 6:30 p.m. estimated time Public Works Director Rager, Utility Manager Goodrich and Finance and Information Services Director LaFrance will present this item. B. COUNCIL LIAISON REPORTS 7:00 p.m. estimated time The Tigard City Council may go into Executive Session. If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Sessions may be held for the purpose of taking any final action or making any final action or making any final decision. Executive Sessions are closed to the public. Administrative Items • Council Ground Rules and Goal Setting Feb. 12 and 13. See locations below. Jensen Strategies/Jeff Aprati will contact Council this week regarding issues right for goal setting. • Council potential to host Chamber's Good Morning Tigard on March 21 or 28 Council Meeting Calendar January 1 Tuesday New Years Holiday, City Hall and Library Closed—No Meeting 8* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 15* Tuesday Council Workshop/Business Meeting—6:30 p.m.,Town Hall 21 Monday Martin Luther King Holiday, City Hall Closed, Library Open 22* Tuesday Council Business Meeting 6:30 p.m.,Town Hall Cancelled 29 Tuesday Council Business Meeting—6:30 p.m.,Town Hall February 5* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 12 Tuesday Council Goal Setting—6-8 p.m.,Public Works Auditorium 13 Wednesday Council Ground rules Meeting—6-8 p.m.,Fanno Creek House 18 Monday Presidents'Day Holiday, City Hall Closed,Library Open 19* Tuesday Council Business/Workshop Meeting—6:30 p.m.,Town Hall 26* Tuesday Council Business Meeting—6:30 p.m.,Town Hall March 5* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 12* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 19* Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall 26* Tuesday Council Business Meeting—6:30 p.m.,Town Hall Regularly scheduled Council meetings are marked with an asterisk (*). AIS-3686 A. Business Meeting Meeting Date: 01/29/2019 Length (in minutes):30 Minutes Agenda Title: Receive Public Works Rate Studies Overview Prepared For: John Goodrich,Public Works Submitted By: John Goodrich,Public Works Item Type: Update,Discussion,Direct Staff Meeting Type: Council Business Mtg- Study Sess. Public Hearing: No Publication Date: Information ISSUE Staff will brief council on upcoming Public Works Department utility rate studies,and provide a overview of some of the issues that staff will be addressing during these projects. STAFF RECOMMENDATION / ACTION REQUEST Staff is seeking council recommendations or direction on how the utility rate studies are conducted,and any specific issues that council would like staff to address while conducting review and analysis of various fund requirements. KEY FACTS AND INFORMATION SUMMARY The city is in the process of conducting various rate studies within the Public Works Department in collaboration with the Finance Department. Staff plans to execute a contract for utility business services,and targeted firms specializing in rate study analysis. The objective of these studies is to identify current and future revenue requirements (expenditures for operations,maintenance,repairs and/or replacement of infrastructure assets,capital projects,and debt service),and review revenue methodology. The analysis is to ensure that the methodology of fees and charges matches current and future cost-of-services in providing these utility services. Another key objective is to reduce rate shocks by anticipating large future captial expenditures,and developing funding stategies over longer periods,to keep fees and charges reasonable and affordable. OTHER ALTERNATIVES Not applicable. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS The Tigard Municipal Code (TMC) Chapter 3.32 City Fees and Charges provides guidance relating to method of determining rates for fees and charges. DATES OF PREVIOUS COUNCIL CONSIDERATION Council adopted a water rate study and recommendations in June 2014. These rates were effective January 1, 2015 and expired December 31,2019. Attachments No file(s)attached. AGENDA ITEM NO. 3 E - CITIZEN COMMUNICATION DATE: January 29, 2019 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED 1 Name: _ kA " t 1v-4'e.50,^A. .' b.^vm 00 L Also,please spell your name as it sounds,if it will 440 6sa41-1 `r^, help the presiding officer pronounce: ct-)ik 2... Address 11 g< LC lk c!'e• we‘+t I [-c c City tAcj e"n4" State OK Zip r? Z"�Z G��i ,-� Q e,N s Phone No. J Z`i �- (vim— 26 5 4c Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. CITIZEN COMMUNICATION I:\ADM\CITY RECORDERS\000 City Recorder-Records Resources and Policies\CCSignup\2018\citizen communication 180206.doc SUPPLEMENTAL PACKET FOR ?_y (DATE OF MEETING) *�' �i,NI� � Tigard PD Strategic Dashboard r For December 2018 '� �� 2018 Population Estimate 53,697 (Adopted Budget FY 2018-19) LICE*TEP+l�O Small numbers cause large percentage increases and decreases. Note:December Data Taken From New Records Management S✓oem nme naps of Selected Group A Offense:, Dec 2017 Dec 2018 % Chg 2017 YTD 2018 YTD % Chg Person Crime 42 42• 0.00% 423 507 "` 19.86% Assault 29 24 i -17.24% 318 401 0 26.10% Robbery 7 4• -42.86% 40 35 -12.50% Property Crime 195 201! 3.08% 2197 2485 13.11% Burglary-Residential 11 3 i -72.73% 84 86 4 2.38% Burglary-Business 3 2 i -33.33% 44 52• 18.18% Burglary-Other 2 4• 100.00% 44 35• -20.45% UUMV 10 12• 20.00% 96 162* 68.75% Theft 113 123• 8.85% 1194 1271• 6.45% Vandalism 23 32. 39.13% 265 362 el 36.60% Societal Crimes 65 46 -29.23% 515 630 22.33% DUII 20 21 # 5.00% 109 154• 41.28% Drug Offense 19 6; -68.42% 167 138# -17.37% Disorderly Conduct 9 10• 11.11% 74 119• 60.81% Calls for Service Dec 2017 Dec 2018 %Chg 2017 YTD 2018 YTD %Chg Dispatched Calls 1700 2075# 22.06% 21016 22454 0 6.84% Self Initiated Calls 1706 1094 • -35.87% 19710 20028• 1.61% Response Time Priority 1 &2 5.95 5.93 4 -0.34% 6.23 6.23• 0.00% Priority 3 10.68 10.75• 0.66% 10.72 9.88• -7.84% Priority 4 + 9.07 10.93 20.51% 10.43 9.92 , -4.89% Community Snapshot Community Concerns *Photo Enforcement questions Community Outreach and Events Upcoming Events *Fred Meyer Christmas for Kids(12/5) *Landlord Forum(1/9) *Landlord Forum(2/13) *Landlord Forum(12/12) *Chat with the Chief(1/16) *Polar Plunge(2/23) *Holiday book reading at Greenburg Oaks(12/18) *Washington County Community Dinner(2/4) *Summerfield First Responder Appreciation Day(2/4) *Person Crime-Assault,Homicide,Robbery,Kidnap,Forcible/Non-Forcible Sex Offense *Property Crimes-Arson,Bribery,Res Burglary,Bus Burglary,Oth Burglary,Forgery,Vandalism,Embezzle,Fraud,Theft,UUMV,Bad Check *Societal Crimes-Drug Offense,Prostitution,Weapons,Curfew,DisCon,DUII,Family Offense,Liqour Laws,Peeping Tom,Trespass *The data is National Incident Based Reporting System(NIBRS)compliant and not Uniform Crime Report(UCR)compliant and cannot be compared to any report using that standard. 1 E �NDERStiz, Tigard PD Strategic Dashboard 72 For December 2018 # i .` - 2018 Population Estimate 53,697 (Adopted Budget FY 2018-19) -6*TEP - Employee Snapshot Department Staffing Information Actual Budget % Budget Sworn 65 68 96% Non-Sworn 15 16.5 91% Total Number of Personnel 80 84.5 95% Patrol Officer Staffing 33 I Personnel Unavailable for Work Patrol All Other Overall # of Recruits in Pre-Academy - - - #of Recruits in Academy - - - #of Recruits in FTEP - - - #of Personnel on Extended Sick Leave 1 - 1 #of Personnel on Military Leave - - - #of Personnel on Light Duty 2 - 2 #of Personnel on Administrative Leave - - - Total Personnel Unavailable to Work during some Period during the Month 3 0 3 Total Officers Available to work PATROL some period during the Month 30 Operational Effectiveness Snapshot Budget Information is based on the best available data. FY 2017-2018 Budget FY 2018-19 Budget Percent YTD Status Percent YTD Status Department Budget Actual Budgeted Actual Budgeted Administrative 44% 50%i -6% 47°/o 50%0 -3% Operations 46% 50%0 -4% 49% 50%0 -2% Services 51% 50%0 1% 48% 50%0 -2% Total Department Budget 48% 50%; -2% 48% 50%• -2% Budget Information is based on the best available data. FY 2017-2018 FY 2018-19 udgePercent YTD S Status t Percent YTD B[atgus Department Overtime Actual Budgeted Actual Budgeted Administrative 47% 50%0 -3% 200/0 50% -30% Operations 32% 50%0 -19% 36% 50% -14% Services 54% 50%0 4% 30% 50%0 -20% Total Overtime 37% 50%4) -13% 33% 50%. -17% 2 r,-- - �PpERsNrA Tigard PD Strategic Dashboard 'F r.. For December 2018 s . ' 2018 Population Estimate 53,697 (Adopted Budget FY 2018-19) CE*rt.AS' Calls For Service - By Month J PUBLIC DEMAND SELF INITIATED AVERAGE .. ..... _,_ _, _... AVERAGE 3636 DEC .... . ». . . ,.. DEC 1094 NOV W., NOV 1446 CSCr1 :. SEPT T. SEPT ., 1_' AUGUST i- AUGUST '. 1111011 JULY' Rh ..- JUNEI_. RtA. MAX MA'1 . '_ a .�.. i zea. .. APR MAR I M.. j FEE I $k Immo JAN IS i I 1 r�. N ..,_ i DEC Response Times - 5 Year Trend I PRIORITY 1 AND 2 =Y PRIORITY 3 E j� iQ.68�'10.75. 5.9 5.95.�..�,,,5.33 10.28 5.58 \\\4 21014 2015 2016 .2017 2018 2014 2215 :1010 201- 2018 PRIORITY 4+ Priority 1= "� DELEMBER Priority 3 = Imminent threat to life1258 Urgent call where crime 4.43 ` ��10.93 prevention is needed 8.63,-,...-"--- —�9.07 Priority 2= Immediate threat to life,occuring now Priority 4+ = Cold crimes or public assistance 1314 2015 2016 2017 2018 3 , NOERSfrI��* Tigard PD Strategic Dashboard ..:.. ,,,ouct,, ) (--- For December 2018 F0 s y.Ff 2018 Population Estimate 53,697 (Adopted Budget FY 2018-19) Calls For Service - By Month DECEMBER DECEMBER PUBLIC DEMAND CALLS SELF INITIATED CALLS 1575 1701 7075 13: �,,,-...�1691 1700 1094 Tracking Code Cases - Year to Date The tracked counts of these have all Overdose N/A 2 10 14 27 increased. Each involves multiple POH 147 135 124 140 167 officers,evidence processing,and trips to hospitals in some cases. Suicide 7 4 4 8 7 Att. Suicide 27 59 30 65 59 DHS referrals and cases of allegations of DHS Refer 381 477 422 546 564 abuse to an elderly or mentally Vulnerable 37 19 26 45 45 challenged victim end up in the caseload Dom Viol 126 99 75 127 151 of Detectives and SROs. DV DV No Crime 1 48 99 141 125 / ORC Theft 71 43 61 49 62 Domestic Violence reports have Graffiti 234 144 68 59 113 doubled in 5 years . BHI - Transient Monthly Year to Date Total Calls Logged: 227 2249 #of Calls-BHI 142 1203 #of Calls Transient 126 1331 #of Calls Dispatched 170 1612 #of Calls Self Initiated 57 637 Total Time Spent 141:18:00 (hr:min:sec) 1,495 (hr) 4 SUPPLEMENTAL PACKET FOR / - 2-q'09-6( ? (DATE OF MEETING) 1110' Ii. 00% ', ., Tigard Police Year F nd1.„,NDERSriii) 4-ft. Statistics t ti u lf(4' �rE.,N"' ` Prepared by Gayla Christopher 31182 Calls For Service Comparison DISPATCHED CALLS SELF INITIATED 0 20028 23103 19844 19528 18436 E3.1 cc 18/12 19351 19999 20864 22454 2014 2015 2016 2017 2018 NIBRS NIBRScounts byPERSON 2015 2016 2017 2018counts Assault 247 239 318 401 Homicide 4 0 0 1 Yea l Kidnap 6 2 3 4 Robbery 44 39 40 35 Forcible Sex Abuse 31 26 27 32 Non-Forcible 29 44 35 34 ► ► ► Total 361 350 423 PERSON PROPERTY 2015 2016 2017 2018 600 Arson 9 8 3 6 500 Bribery/Extortion 0 0 0 1 400 _ Burglary 135 118 172 164 300 _ Residential 59 65 84 86 200 Business 40 31 44 52 100 Other 36 22 44 35 0 2015 2016 2017 2018 Forgery 53 54 67 77 Vandalism 371 314 265 362 Embezzlement 22 19 24 28 PROPERTY Fraud 331 329 303 361 Theft 1296 1359 1194 1271 2600 _ UUMV 52 93 96 162 2400 Stolen Property 58 56 70 49 2200 Bad Checks 0 0 3 5 2000 Total 2015 2016 2017 2018 SOCIETAL 2015 2016 2017 2018 Drug Offenses 127 172 167 138 Obscene Material 0 1 6 10 SOCIETAL Prostitution 21 1 1 6 800 Weapons 32 44 69 65 Curfew 0 1 7 0 600 Disorderly Conduct 82 42 74 119 400 Duii 99 84 109 154 200 Family Offenses 26 11 7 14 0 Liquor Law Offense 9 16 20 21 2015 2016 2017 2018 Peeping Tom 0 3 0 0 Trespass 58 82 55 103 Total ® p 457 Ir 515 ► 630 0 Jan - Dec 2014 2015 2016 2017 2018 Overdose n/a 2 10 15 27 Police Hold I 147 135 124 140 167 Suicide 7 4 4 8 7 Attempt Suicide 27 59 30 65 59 DHS Referral 381 477 422 546 564 Vulnerable Adult' 37 19 26 45 45 Dom Violence 126 99 75 127 151 I DV No Crime 1 48 99 141 125 1 ORC Theft 71 43 61 49 62 Graffiti 234 144 68 59 113 OTHER TRACKED CASES Time 5.43 6.13 6.23 6.23 6.23 I Call Count 3812 3907 3855 3995 4186 Time 8.67 9.53 9.90 10.72 9.98 Call Count 4171 4604 4783 4986 5206 Priority 2014 2015 2016 2017 2018 4+ Time 9.38 10.30 10.03 10.43 10.13 Call Count 7154 7016 6960 7251 7966 Response Times 0 Ur co) Calls for Service ice. 'NJ CA = A A A P IT/ CA 239K n k IIIIIIIIIIIII CD ta,) 1't)fl P 3.48K :. O Tt_r 3.33K p"}) 4J GI Imilk (f b''!'-r=� 0 ' 3.26: T1 it_I CD Z''' I Fri 3.34K '-_,JC 2.98K Calls for Service tn NJ Cn p CD 0000-0059 0100-0159 CA 010 0200-0059 4 Cr 0300-0359 et g., (YIOU-0459 /111 0500-0559 CDlad • (WJ-0659 faii 5 0700-0759 0800-0359 3 et 0900-0959 (111111) IOW-1059 — 1100-1159 (! (G I ,, c 12W-1259 0 t 1300 1354 0 1400 1459 w 1500-1S 93 160()-16 59 1700-1759 1800-1859 1900-1959 - ,F.--- tea. '7000-2059 2100-2159 sur 146 2000-2259 1 ., 2300-2359 TIME SPENT IN MINUTES (ROUNDED) 159 145 161 201 8 '...."........... 'N.. N 141 127 7 120 122........., 106...... 98.........--107 99 1 I 1 1 1 1 Total Time 1,495 hours BEHAVIOR HEALTH CALLS 142 120,..............., „.........".120 .----119-..."..."-'112 / 93 87 ............„89 , ___........78-..--......75 69'''''-- I ,. Mr Apr MW /lin 1111 Aug tt,t p (h t Nov 1)(-,, Total = 1,331 call count CALLS DUE TO HOMELESS ISSUES 135 ..N Z 127.....,... 126 108 125......".°‘ I ....„N. 119........, 115.............. 00,.. 104 I 105 1 N 88'' 1 ....'"*".86•••••••••-"-...93 I I I 1 i hil Aug uOct . ,, , ,, er Total = 1,203 call count lap OH ft.ttai Apr Mat? km p CD O s 1„f SUPPLEMENTAL PACKET FOR (DATE OF MEETING) Tigard High School Update: January 29, 2019 • Recent • At the end of December, our choir's benefit concert raised over$7,000 for Paradise High School, of the California town that was devastated by a wildfire. o VUIL I al id Jct. LI IJI I I IbIG I IU L U .I I LVGI III 1g UI VIUJILaI DGJJGI L , which featured musical performances and tasty desserts. o Our Leadership class hosted a successful Winter Formal dance, the first in recent memory. o Our STUDD club had a spirit week to raise awareness about the dangers of underage drinking and drug use. o Our winter sports programs are approaching the end of another great season: • Our girls basketball team is ranked #1 in state and our boys are ranked #7. Both teams won in a doubleheader against Tualatin this past Friday. • The swim program is hosting their Senior Night tomorrow versus Tualatin. Spectators are welcomed to jump in the pool with the team after the meet. ■ The wrestling team won their recent home meet against Lakeridge and look to wrap up their regular season next Thursday when they host Lake Oswego. • Upcoming o It's Unity Month at THS, and this week is the week of the Refugee Drive. Students and their families are encouraged to donate toiletries and other household necessities to refugees in our area. Next week is Mental Health Awareness Week. o Senior Citizens' Prom is on Sunday, February 10th, from 1 pm-3pm • The theme is "Sweetheart Swing" SUPPL,EMENTA . PAC ET City Council Update January 2019 FOR Chamber Update (DATE OF MEETING) Leadership Tigard Business and Economy day was held on December 11, tours included Gingerbread Traditions Inc, Rose City Futsal, Agilyx and Fido's. Communication and Media day was held on January 8, speakers included Salem Media Group, Pamplin Media and Nathan Cook Coaching. The class also got a tour of Tualatin Valley Community TV. February's class will be focused on the education and technology. Education,Advocacy, & Building a Strong Local Economy • 02/21/19—1:30 p.m.—Gov't Affairs and Public Policy Committee Meeting • 02/26/19- Invest in U—2019 Taxes Updates presented by J and J CPAs • 12 businesses joined the chamber through November and December Networking/Visibility Good Morning Tigard (GMT),Thursday A.M. Networking 7:30 a.m.—Weekly • 01/31/19—Hosted by Bull Mountain Heating and Cooling at their location • 02/7/19—Hosted by H& R Block at Broadway Rose Theatre • 02/21/19—Hosted by The Transformative Leader at CoLab 02/14/18 7-9 a.m.—Speed Networking hosted by Tigard Chamber Ambassadors and Presented by Izumi Japanese Steakhouse @Embassy Suites Washington Square. Affinity Groups— Meet Monthly, Health &Wellness group and a B2B group Details at http://business.tigardchamber.org/events/calendar/follow us on Twitter @tigardchamber Tigard Shining Stars Community Awards • Friday, May 3, 2019 from 5 to 9 p.m. at Embassy Suites Washington Square • Now accepting high school senior scholarship applications (now open to any one going to a trade school, professional training, 2 year college or 4 year university). • Now accepting nominations for community awards First Citizen, "From the Heart" Volunteer of the year and Youth Volunteer of the Year and chamber awards for Business of the Year and Volunteer of the Year. Tigard Farmers Market Update • Now accepting vendors for the 2019 market season. • Succulent Garden Class with Model Institution on February 16 at 10 AM. TDA Downtown Updates 2018 was a huge success for all of the annual Downtown Tigard events. Small Business Saturday doubled in participation. The Tigard Downtown Alliance is currently working on updating their website to better assist the community in finding businesses in Downtown Tigard and information about upcoming event. Find us on Facebook at exploredowntowntigard and at www.exploredowntowntigard.com. Follow us on Twitter @Tigarddowntown and on Instagram at downtowntigard 11111. TDA TIGARD Leadership Tigard 'n'•°°"t'r" Building l Community. AIS-3764 4.A. Business Meeting Meeting Date: 01/29/2019 Length (in minutes): Consent Item Agenda Title: Receive and File: Council Calendar and Tentative Agenda Submitted By: Carol Krager, Central Services Item Type: Receive and File Meeting Type: Consent- Receive and File Public Hearing: No Publication Date: Information ISSUE Receive and file the Council Calendar and the Tentative Agenda for future council meetings. STAFF RECOMMENDATION I ACTION REQUEST No action is requested; these are for information purposes. KEY FACTS AND INFORMATION SUMMARY Attached are the Council Calendar and the Tentative agenda for future Council meetings. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A -Receive and File Items Attachments Three-month Council Calendar Tentative r\aenda 114 • • MEMORANDUM T I GARD TO: Honorable Mayor& City Council FROM: Carol A. Krager,City Recorder RE: Three-Month Council Calendar DATE: January 22,2019 Below is a listing of council meetings for the next three months. Regularly scheduled Council meetings are marked with an asterisk(*). February 5* Tuesday Council Business Meeting c 6:30 p.m.,Town Hall 12 Tuesday Council Goal Setting Meeting—6-8 p.m. Location:TBD 13 Wednesday Council Groundrules Meeting—6-8 p.m. Fanno Creek House 18 Monday President's Day Holiday,City Hall closed,Library open 19* Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall 26* Tuesday Council Business Meeting—6:30 p.m.,Town Hall March 5* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 12* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 19* Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall 26* Tuesday Council Business Meeting—6:30 p.m.,Town Hall April 2* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 9* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 16* Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall 23* Tuesday Council Business Meeting—6:30 p.m.,Town Hall is\adm\city council\council calendar\3-month calendar word format.doc Meeting Banner 0 Business Meeting❑ Study Session b Special Meeting Consent Agenda 0 Meeting is Full Workshop Meeting 0 City Council Tentative Agenda 1/22/2019 2:18 PM -Updated Form Meeting Submitted By Meeting Type Agenda Item Title Department Inbox or Finalized Date 3749 01/29/2019 Kelly Burgoyne AAA January 29, 2019 SPECIAL Business Meeting 01/29/2019 John Goodrich ACCSTUDY 30 Minutes — Utility Rate Study Project Overview Public Works Krager C, City Recorder 01/29/2019 Kelly Burgoyne ACCSTUDY 15 Minutes—Council Liaison Reports Central 12/26/2018 Services Total Time: 45 of 45 Minutes Scheduled— STUDY SESSION CLOSED 3678 01/29/2019 Kelly Burgoyne ACONSENT Consent Item - Consider Contract Award for Performance Finance and 01/16/2019 Audit Services Information Services 3692 01/29/2019 Jeff Peck ACONSENT Consent Item - Consider Intergovernmental Agreement Public Works 01/22/2019 with Washington County for 121st Avenue Improvements 3698 '01/29/2019 Dana Bennett ACONSENT Consent Item - Council to Appoint Chief Negotiator for City 01/07/2019 SEIU Bargaining Management 3756 01/29/2019 Liz Lutz ACONSENT Consent Item—Consider Resolution Waiving Temporary Finance and 01/08/2019 Sign Permit fee for Tigard Metro Babe Ruth Baseball Information Services 3759 01/29/2019 Joanne ACONSENT Consent Item—Proclaim January as School Board City 01/16/2019 Bengtson Appreciation Month Management 3761 01/29/2019 Joseph Barrett ACONSENT Consent Item—Consider Contract Award with Vmware for Finance and 01/22/2019 Enterprise Licensing Agreement Information Services 3763 01/29/2019 Carol Krager ACONSENT Consent Item—Approve City Council Meeting Minutes Central 01/16/2019 Services 3764 01/29/2019 Carol Krager ACONSENT Consent Item—Receive and File: Council Calendar and Central 01/16/2019 Tentative Agenda Services Wage i:\adm\city recorders\tentative agenda\january 22,2019 tentative agenda.docx Meeting Banner ❑ Business Meeting❑ Study Session ❑ Special Meeting g❑ Consent Agenda ❑ Meeting is Full ❑ Workshop Meeting ❑ City Council Tentative Agenda 1/22/2019 2:18 PM -Updated 3674 01/29/2019 Gary CCBSNS 3 45 Minutes—Quasi-Judicial Public Hearing: Consider Community Krager C,City Pagenstecher Ordinance for SW 95th Avenue Zone Change (CPA2018- Development Recorder 00003 &ZON2018-00004) 3693 01/29/2019 Steve Kang CCBSNS 5 15 Minutes—Public Hearing to Consider Approval of Finance and Krager C, City Resolution for Second Quarter Budget Supplemental Information Recorder Services 3753 01/29/2019 Carol Krager CCBSNS 7 15 Minutes—Executive Session Called Under City 01/02/2019 192.660(2)(d)—Labor Negotiations—End of Meeting Management (tentative) Total Time: 75 Minutes of 100 Minutes Scheduled 3637 02/05/2019 Kelly Burgoyne AAA February 5, 2019 Business Meeting One 3689 02/05/2019 Tegan Enloe ACONSENT Consent Item -Consider Approval of an Intergovernmental Public Works Marty W, City Agreement with ODOT to Complete Street Lighting on Manager Hwy 99W: 72nd Ave to Durham Road 3679 02/05/2019 Kelly Burgoyne CCBSONE 1 10 Minutes — LCRB: Placeholder Finance and Barrett J, Sr Mgmt Information Analyst Services 3706 02/05/2019 Sean Farrelly CCBSONE 2 40 Minutes—TCDA: Joint Meeting with Town Center Community Laughlin D, Conf. Advisory Commission Development Exec. Asst. 3707 02/05/2019 Sean Farrelly CCBSONE 3 50 Minutes—TCDA: Urban Renewal Best Practices Community Farrelly S, Redev Development Project Manager 3762 02/05/2019 Sean Farrelly CCBSONE 4 5 Minutes—TCDA Board Consideration of Amendment Community Laughlin D, Conf. #7 to the City Center Urban Renewal Plan—Minor Development Exec. Asst. Amendment 3765 02/05/2019 Sean Farrelly CCBSONE 5 10 Minutes—TCDA Board Consideration of Lease Community Amendment and Relocation Assistance Development 21 Page i:\adm\city recorders\tentative agenda\january 22, 2019 tentative agenda.docx Meeting Banner 0 Business Meeting❑ Study Session 0 Special Meeting �❑ Consent Agenda 0 Meeting is Full 0 Workshop Meeting 0 City Council Tentative Agenda 1/22/2019 2:18 PM -Updated 3708 02/05/2019 Lori Faha CCBSONE 6 10 Minutes—Consider a Resolution Concurring with Public Works Marty W, City Washington County Findings Regarding Vacation of Public Manager Right of Way in River Terrace 3712 02/05/2019 Brian Rager CCBSONE 7 30 Minutes—Consider an Increase to the Parks and Public Works Rager B, Public Works Recreation Fee Director 3714 02/05/2019 Brian Rager CCBSONE 8 20 Minutes—Public Hearing: Consider an Amendment to Public Works Rager B, Public Works the Master Fees and Charges Schedule Related to Right of Director Way Licenses and Permit Fees Total Time: 175 Minutes of 180 Minutes Scheduled —MEETING CLOSED—FULL 3636 02/12/2019 Kelly Burgoyne AAA February 12,2019-Council Goal Setting Meeting—Time & Location -TBD 02/13/2019 Kelly Burgoyne AAA February 13,2019—Council Ground Rules Meeting— Time&Location-TBD 3641 02/19/2019 Kelly Burgoyne AAA February 19, 2019 Workshop/ Business Meeting Combo ?766 02/19/2019 Kelly Burgoyne ACCSTUDY 1 15 Minutes—Council Liaison Reports Central 01/22/2019 Services Total Time: 15 Minutes of 45 Minutes Scheduled 3680 02/19/2019 Kelly Burgoyne CCBSNS 1 10 Minutes—LCRB—Placeholder Finance and Barrett J, Sr Mgmt Information Analyst Services 3710 02/19/2019 Tegan Enloe CCBSNS 2 15 Minutes—Consider Approval of an Public Works Enloe T, Sr. Project Intergovernmental Agreement with ODOT to Partially Find Engineer the North Dakota Street Bridge Design and Replacement 3752 02/19/2019 Carol Krager CCWKSHOP 3 45 Minutes—Joint Meeting with Budget Committee Finance and LaFrance T, Fin/Info Information Svcs Director Services 3748 02/19/2019 Lina Smith CCWKSHOP 4 20 Minutes—Proposed Updates to Urban Forestry Community Smith L, Associate Manual Development Planner 31 i:\adm\city recorders\tentative agenda\january 22, 2019 tentative agenda.docx Meeting Banner ❑ Business Meeting❑ Study Session ❑ Special Meeting �❑ Consent Agenda ❑ Meeting is Full ❑ Workshop Meeting ❑ City Council Tentative Agenda 1/22/2019 2:18 PM -Updated Total Time: 90 Minutes of 180 Minutes Scheduled 3642 02/26/2019 Kelly Burgoyne AAA February 26, 2019 Business Meeting 3703 02/26/2019 Kelly Burgoyne ACCSTUDY 1 15 Minutes—Council Liaison Reports Central 12/10/2019 Services Total Time: 15 Minutes of 45 Minutes Scheduled 3681 02/26/2019 Kelly Burgoyne CCBSNS 1 10 Minutes—LCRB—Placeholder Finance and Barrett J, Sr Mgmt Information Analyst Services Total Time: 10 Minutes of 100 Minutes Scheduled 3643 03/05/2019 Kelly Burgoyne AAA March 5, 2019 Business Meeting One 3684 03/05/2019 Kelly Burgoyne CCBSONE 1 10 Minutes—LCRB—Placeholder Finance and Barrrett 1, Sr Mgmt Information Analyst Services 3711 03/05/2019 Sean Farrelly CCBSONE 2 5 Minutes—TCDA Board Consideration of Amendment Community Farrelly S, Redev #8 to the City Center Urban Renewal Plan Development Project Manager 3713 03/05/2019 Sean Farrelly CCBSONE 3 5 Minutes—Council Consideration of Amendment#8 to Community Farrelly S, Redev the City Center Urban Renewal Plan Development Project Manager 3754 03/05/2019 Schuyler CCBSONE 4 30 Minutes—Placeholder for System Development Community Warren S, Associate Warren Charge Item Development Planner 3758 03/05/2019 Carol Krager CCBSONE 5 15 Minutes—Executive Session called under Central Krager C, City 192.660(2)(d) Labor Negotiations—End of Meeting Services Recorder Total Time: 65 Minutes of 180 Minutes Scheduled 3644 03/12/2019 Kelly Burgoyne AAA March 12, 2019 Business Meeting 3704 03/12/2019 Kelly Burgoyne ACCSTUDY 1 15 Minutes—Council Liaison Reports Central 12/10/2019 Services Total Time: 15 Minutes of 45 Minutes Scheduled 3682 03/12/2019 Kelly Burgoyne CCBSNS 1 10 Minutes—LCRB—Placeholder Finance and Barrett J, Sr Mgmt Services Analyst Information 41 i:\adm\city recorders\tentative agenda\january 22, 2019 tentative agenda.docx Meeting Banner ❑ Business Meeting Study Session ❑° Special Meeting Consent Agenda ❑ Meeting is Full ❑ Workshop Meeting ❑ City Council Tentative Agenda 1/22/2019 2:18 PM -Updated 3751 03/12/2019 John Goodrich CCBSNS 2 15 Minutes—Water Advisory Board Public Works Goodrich J, Division Manager Total Time: 25 Minutes of 100 Minutes Scheduled 3645 03/19/2019 Kelly Burgoyne AAA March 19, 2019 Workshop Meeting Total Time:0 Minutes of 180 Minutes Scheduled 3646 03/26/2019 Kelly Burgoyne AAA March 26, 2019 Business Meeting 3705 03/26/2019 Kelly Burgoyne ACCSTUDY 1 15 Minutes—Council Liaison Reports Central 12/10/2018 Services Total Time: 15 Minutes of 45 Minutes Scheduled 3683 03/26/2019 Kelly Burgoyne CCBSNS 1 10 Minutes—LCRB—Placeholder Finance and Barrett J, Sr Mgmt Information Analyst Services 3755 03/26/2019 Liz Lutz CCBSNS 2 10 Minutes—Consider a Resolution Granting Exemption Finance and from Property Taxes Under TMC 3.50 for Non-Profit Low Information Income Housing Properties Services Total Time: 20 Minutes of 100 Minutes Scheduled 3647 04/02/2019 Kelly Burgoyne AAA April 2, 2019 Business Meeting One 3760 04/02/2019 Joanne ACONSENT Consent Item—Proclaim National Community City Krager C, City Bengtson Development Week Management Recorder 3715 04/02/2019 Kelly Burgoyne CCBSONE 1 10 Minutes—LCRB—Placeholder Finance and 12/26/2018 Information Services Total Time: 10 Minutes of 100 Minutes Scheduled 3648 04/09/2019 Kelly Burgoyne AAA April 9, 2019 Business Meeting 3718 04/09/2019 Kelly Burgoyne ACCSTUDY 115 Minutes—Council Liaison Reports Central 12/26/2018 Services Total Time: 15 Minutes of 45 Minutes Scheduled 5 " i:\adm\city recorders\tentative agenda\january 22, 2019 tentative agenda.docx Meeting Banner ❑ Business Meeting 0 Study Session ❑ Special Meeting a❑ Consent Agenda ❑ Meeting is Full ❑ Workshop Meeting ❑ City Council Tentative Agenda 1/22/2019 2:18 PM -Updated 3716 04/09/2019 Kelly Burgoyne CCBSNS 1 10 Minutes—LCRB—Placeholder Finance and 12/26/2018 Information Services Total Time: 10 Minutes of 100 Minutes Scheduled 3649 04/16/2019 Kelly Burgoyne AAA April 16, 2019 Workshop Meeting Total Time:0 Minutes of 100 Minutes Scheduled 3650 04/23/2019 Kelly Burgoyne AAA April 23, 2019 Business Meeting 3719 04/23/2019 Kelly Burgoyne ACCSTUDY 1 15 Minutes—Council Liaison Reports Central 12/26/2018 Services Total Time: 15 Minutes of 45 Minutes Scheduled 3717 04/23/2019 Kelly Burgoyne CCBSNS 1 10 Minutes—LCRB—Placeholder Finance and 12/26/2018 Information Services Total Time: 10 Minutes of 100 Minutes Scheduled Cancelled Council Meeting Dates: 1/22/2019—Cancelled, replaced with Special Meeting on 1/29/2019 Council Confirmed Travel&Vacation Dates: Mayor Snider January 22-25 (US Conf of Mayors) Council Goodhouse March 8-14 (National League of Cities) 6 � i:\adm\city recorders\tentative agenda\january 22, 2019 tentative agenda.docx AIS-3763 4. B. Business Meeting Meeting Date: 01/29/2019 Length (in minutes): Consent Item Agenda Title: Approve City Council Meeting Minutes Submitted By: Carol Krager, Central Services Item Type: Motion Requested Meeting Type: Consent Agenda Public Hearing: No Publication Date: Information ISSUE Approve City Council meeting minutes. STAFF RECOMMENDATION / ACTION REQUEST Approve minutes as submitted. KEY FACTS AND INFORMATION SUMMARY Attached council minutes are submitted for City Council approval: •November 27, 2018 •December 4, 2018 •December 11, 2018 *December 18, 2018 •January 8, 2019 •January 15, 2019 OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments November 27,2018 Minutes December 4,2018 Minutes December 11,2018 Minutes December 18,2018 Minutes January 8,2019 Minutes January 15,2019 Minutes ,, City of Tigard Tigard City Council Meeting Minutes TIGARD November 27, 2018 IEJ STUDY SESSION Administrative Items: Council received copies of emailed testimony from Rob Ruedy and Michael Brewin for Agenda Item No.7-Legislative Public Hearing on Phase II CDC Amendments. Staff also provided a new Attachment C, containing amendments staff is requesting reference to in a motion taken tonight on Ordinance No. 18-23. At 6:30 p.m. the Tigard City Council entered into an Executive Session to evaluate public officials under ORS 192.660 (2) (i). The Executive Session ended at 7:29 p.m. 1. BUSINESS MEETING A. At 7:31 p.m. Mayor Cook called the City Council meeting to order. B. City Recorder Krager called the roll. Present Absent Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ C. Mayor Cook asked everyone to stand and join him in the Pledge of Allegiance. D. Mayor Cook called to Council and Staff for Non-Agenda Items. There were none. 2. CITIZEN COMMUNICATION A. Mayor Cook asked City Manager Wine if there was any follow-up to Previous Citizen Communication. There was none. B. Police Chief McAlpine gave an update on Police Department activities and statistics for the month of October and year to date. Assaults and burglaries were up from this time last year but robberies were down. She highlighted that drug offenses grew from five in October 2017 TIGARD CITY COUNCIL MEETING MINUTES —November 27, 2018 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 16 to 15 this year. This can be seen as positive because it shows since Officer Powers and canine Diesel received narcotics detection dog training,we are being very proactive, including taking one-half ounce of heroin off the streets last night on a traffic stop and assisting other agencies in taking heroin and methamphetamine off the street in Beaverton. Calls for service are 1100 more than last year. She shared that police had to shut down an area today related to explosive devices found at the Timberline Apartments. Portland EOD officers rendered the devices safe and the suspect is still at large. Last week officers took the Key Bank robber into custody without incident. She mentioned a homicide investigation where an intruder was shot by a homeowner. She commented on the great job provided by the responders and assured Council that it was a contained,very specific incident. The individuals knew each other and the public is not at risk. Gang tagging has increased and police are following leads. The Police Department is consolidating and sharing crime data which the department's crime analyst and officers use to solve crimes such as a very high end retail theft ring recently. Chief McAlpine said the photo red light enforcement project is moving ahead and there is information on the city's website in English and Spanish. Mayor Cook said the sheer volume of drivers running red lights and speeding through green lights at more than 11 miles over and 21 miles per hour over the speed limit in Beaverton and Sherwood is astounding. Chief McAlpine said there is a need and the City cannot possibly put out enough officers to be a visible deterrent. C. Tigard High School Student Envoy—THS Envoy John Freudenthal updated Council on recent THS events and activities including the annual Veterans Breakfast and school-wide assembly where students served 75 veterans. An Open Table event was organized, providing free food and a cultural fashion show to recognize the diversity of cultures at THS. Forty fall sports participants received awards for their performance as the season wrapped up. Winter choir shows are scheduled for December 18 and 20 and students will be fundraising for students at Paradise High School in Paradise,California which was affected by the Campfire wildfire. The theater students presented The Miracle Worker. Mayor Cook commented that he attended the play and it was excellent. D. Tigard Area Chamber of Commerce—Chamber Member Ethan Frelly updated Council on Chamber events and programs. Leadership Tigard just completed their Human Needs Day, which was very impactful.They toured the new Just Compassion day center, St.Anthony's severe weather shelter, the St.Vincent DePaul food bank, and received presentations from Washington County,Project Homeless Connect,Community Partners for Affordable Housing and Luke-Dorf. The Farmers Market wreath making classes are scheduled for December 1. He reported that the Tigard Downtown Alliance Trick or Treat Main Street was a huge success. The TDAs next event is the holiday tree lighting on December 7 at 6:45 p.m. in the Rite Aid parking lot. E. Citizen Communication—Sign-up Sheet. Michael Brewin, 11225 SW Morgen Ct.,Tigard, OR 97223,reiterated that due notification is needed when zoning changes are being made that directly affect property owners. He said it is important that this state requirement is met. He said he used to get mailings all the time and Cityscape was sent out in the mail. He did receive levy mailers but when things are happening that can change or harm neighborhoods by creating nuisances or congested TIGARD CITY COUNCIL MEETING MINUTES —November 27, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 2 of 16 parking, citizens are not being informed. He said when he went on the internet to sign up for Cityscape it did not work. He asked again that citizens be notified properly by receiving notices or Cityscape through the mail. 3. CONSENT AGENDA: (Tigard City Council and Town Center Development Agency) — A. APPROVE CITY COUNCIL MINUTES • October 16, 2018 • October 23, 2018 Council President Snider moved for approval of the Consent Agenda. Councilor Goodhouse seconded the motion and Mayor Cook conducted a vote. The motion passed unanimously. Yes No Council President Snider ✓ Councilor Woodard (absent) Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse V 4. RECEIVE TVF&R STATE OF THE DISTRICT REPORT TVF&R Division Chief Kenny Frentress gave the State of the District Report and showed a PowerPoint. He introduced the firefighter crew from Station 51, Division Chief Kennedy, Lieutenant Schuster, Engineer O'Reardon, Firefighter Laheney and Firefighter Mueller. He said these are Tigard's local firefighters, on 24-hours a day and he was very proud of the work they do. Highlights from the State of the District: • Newberg and the surrounding rural area joined TVF&R on July 1. • From January through September 2018 they have received 4,409 calls, the largest percentage are emergency medical services (EMS) calls at 83.1 percent. This is the trend nationally. • There is often a discrepancy between what they are dispatched for and the situation found when they arrive. They may send out a large vehicle for a call reporting smoke and then find it is a dryer vent. • They track calls by day of week and time of day. Sunday is the safest day to be out and about in Tigard. • Calls have increased 28 percent from 2013 to 2017. This is seen throughout the district and nationally. The population is aging and we are in a building boom currently. • He presented a heat map showing where in the district the calls originate. A high-call area is often associated with a care facility. This informs TVF&R on where to build facilities because they can consider population density,incident types, traffic and transportation systems and topography. TIGARD CITY COUNCIL MEETING MINUTES —November 27, 2018 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 16 • A new station just opened on Rosemont in West Linn. The entire service area benefits from new stations because it adds depth of personnel and equipment. • Station 31 is a future station in the Bull Mountain area. TVF&R is studying where to buy land to build this as it is a necessary facility for that area. A station is in the permitting stage for McEwan Road. • TVF&R has evaluated their self-contained breathing equipment (SCUBA) which allows firefighters to enter burning environments and breathe clean air. They are doing this regionally with partners in Washington County and hope to obtain a large grant together to gain purchasing efficiencies. • Hoses were analyzed and found to be delaminating. All sizes were replaced and they are seeing huge success with putting out fires more quickly. • They recently went through an Insurance Service Office re-rate. They went from a 3 rating to a 2 rating for areas within five miles of a station,which is most people in the district. This means people may be able to reach out to their insurance carriers and receive a reduced rate. (Properties in Tigard were already a Class 2.) • A TVF&R levy renewal is coming up. Mayor Cook said when he hears from other mayors at state conferences, etc. that Tigard does not have its own fire department he answers, "Yes we do." He said he considers TVF&R as Tigard's fire department. Division Chief Kennedy serves on Tigard's Leadership Team. TVF&R works closely with Tigard's police department. Division Chief Frentress said he appreciated that because they take great pride in serving Tigard. 5. LOCAL CONTRACT REVIEW BOARD - CONSIDER LIBRARY BOILER CONTRACT AWARD Senior Management Analyst Barrett and Facilities Manager Cole gave the staff report. In 2016 a condition assessment was done by a consultant and determined that the two boilers at the library needed to be replaced. They have been in use for the 15 years the library has been open and currently run at 86 percent efficiency rate. The new boilers will run at a 96 percent efficiency rate which allows the city to get a rebate from Energy Trust of Oregon. Two bids were received but one did not meet the requirement of having a Carrier-certified technician. The second bidder, Reitmeier met the conditions and staff recommends approval of a contract for$161,576. Mayor Cook said the Property Management Fund has $120,000 budgeted for the project and asked if this was an engineer's estimate. Mr. Barrett said that was the estimate so savings and reductions from other budgeted areas will also be required. Mayor Cook asked how the low bid compared and Mr. Barrett replied that is was significantly less, below$100,000. In response to a question from Mayor Cook about the requirement for a Carrier-certified technician Facilities Manager Cole said the entire system at the city is monitored using a Carrier system and in order to access software and hardware,it makes sense to hire technicians that know the system and can access it. He said they also did not receive State of Oregon certifications for boiler TIGARD CITY COUNCIL MEETING MINUTES —November 27, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 4 of 16 technicians from the low bidder. Council President Snider asked if these were requirements and Mr. Cole said they were. Councilor Goodhouse asked if the system in the low bid was not Carrier and staff said it was not. Council President Snider moved to approve the contract for the library boiler replacement. Councilor Anderson seconded the motion. Mayor Cook conducted a vote and the motion passed unanimously. Yes No Council President Snider V Councilor Woodard (absent) Councilor Anderson V Mayor Cook ✓ Councilor Goodhouse ✓ 6. LOCAL CONTRACT REVIEW BOARD - CONSIDER CONTRACT FOR UTILITY BTT,T,ING/COURT OFFICE REMODEL Senior Management Analyst Barrett said this contract is a small office remodeling contract that will wall in the current utility billing area to make it CJIS compliant. Court staff and Utility Billing staff will switch places due to increased staffing needed to handle citations for the photo red light program. Three bids were received. Endres Northwest was the low bidder at$131,800 and included an add-alternate for small work in the kitchen. Staff reviewed the bids for competency and responsiveness. They verified that no Construction Contractors Board or BOLI issues exist with Endres Northwest. References were checked on work done for other agencies and positive feedback was received. Staff recommends awarding a contract to Endres Northwest in the amount of$131,800. Councilor Anderson moved to approve the Utility Billing/Court Office Remodel contract. Councilor Goodhouse seconded the motion. Mayor Cook conducted a vote and the motion passed unanimously. Yes No Council President Snider ✓ Councilor Woodard (absent) Councilor Anderson V Mayor Cook ✓ Councilor Goodhouse V TIGARD CITY COUNCIL MEETING MINUTES —November 27, 2018 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 16 7. LEGISLATIVE PUBLIC HEARING: CONSIDER ORDINANCE FOR PHASE II COMMUNITY DEVELOPMENT CODE AMENDMENTS Mayor Cook noted that written testimony received today along with a revised Exhibit C were given to Council in the Study Session. Exhibit C contains amendments referred to in the proposed motion for ordinance approval as stated below. A. Mayor Cook opened the public hearing. B. Mayor Cook announced the hearing procedures and said that anyone may sign up to offer testimony. C Associate Planner Warren gave the staff report and PowerPoint presentation on a proposal to adopt amendments to the Community Development Code,part of a larger effort to modernize and update the code. Council considered Phase I of the code update this time last year. This phase includes the housing policy changes recommended as part of the 2013 Housing Strategies and the Comprehensive Plan policies adopted with them. It contains a minor reorganization and some omnibus changes. It is the first part of Phase II A and B. The second phase is scheduled for consideration in December and will focus on apartment and commercial standards,primarily land use procedures. Both Phase II A and B will be effective on January 31, 2019. One thread running through both of them is the Strategic Plan because staff is always looking for ways to implement the plan. Associate Planner Warren covered public engagement which included forming a Housing Options Task Force that convened in January 2018 and met six times. Their seventh meeting was a Housing Options Open House and around 50 people attended. The feedback was largely positive. There was a Housing Options feedback page on the website. Surveys and information were frequently posted. The interactive tool Engage Tigard was used and ads were placed on Facebook and Next Door inviting people to attend the open house. The discussion draft was published on the website. Mr. Warren said the Housing Strategies Report of 2013 was the guiding document and included development of"missing middle" housing standards and approval process, updated accessory dwelling (ADU) standards and reduced parking requirements. Another guiding document was Senate Bill 1051 which requires all cities with a population of 10,000 or more to allow ADUS in all residential zones where single detached houses are allowed. The Legislature defined all housing as "needed" and said all standards must be clear and objective. Tigard was out of compliance with a few items in the Federal Fair Housing law as there was some new Department of Justice guidance issued on group living facilities last year. There were also some cases where things were not well defined in our code. Group living situations needed better definition and to be allowed where the law requires that we allow them. Additionally, staff wants to provide legally defensible temporary shelter standards. Another guiding document is Comprehensive Plan Goal 10, the purpose of which is to provide opportunities to develop a variety of housing types that meet the needs, preferences and financial capabilities of Tigard's present and future residents. The Strategic TIGARD CITY COUNCIL MEETING MINUTES —November 27, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 6 of 16 Plan is also a guiding document and is not just about walkability but about inclusivity and connections within the community. Associate Planner Warren identified the goals. Expand housing opportunities • Provide a pathway to build smaller housing. • Ensure that young families,individuals and seniors have opportunities for housing that meets their needs. • Allow residents to remain in their neighborhood as they age and housing needs change. When just starting out, 800 square feet may be great but when raising a family 2,000 or 2,500 square feet may be more appropriate, and when the kids leave home, 800 square feet might be adequate again. We want to make sure our housing stock reflects the changes in people's lives. • Protect home ownership as an attainable goal. • Preserve the economic diversity of households. • Guarantee fairness in housing so everyone has a fair shot at having a place to call home. Reduce barriers to housing. • Clear and objective standards are important. • What are barriers to missing middle regionally? o Feedback received was that it is the costs associated with regulation and parking. o Institutional knowledge of developers. Developers prefer building what they've always built. They haven't tried these newer types of housing and don't have pro formas. o Financing-land costs are a huge part of why the middle is missing • The City can address the first barrier in order to make a variety of housing feasible. Provide Clear Code Structure • Ask three questions and based on the answers,provide a menu of options. o What do you want to build? o How many units? o Where do you want to build it? • Post-land division, housing development requires only three basic chapters - development standards, parking and landscaping. We can try to lower regulatory barriers for housing, parking and landscaping. Staff Proposal: Update the Housing Policy • Accessory Dwelling Unit Standards o Allow ADUs in all zones with detached houses. o Allow up to two ADUs per house. o Allow only one detached ADU per house. TIGARD CITY COUNCIL MEETING MINUTES —November 27, 2018 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 7 of 16 o Restrict size of detached ADU to 800 square feet. o Restrict height of detached ADU to 25 square feet. o Restrict the size of an attached ADU to match the existing house. o Building code requirements are the same. • Remove duplex housing type o It is not significantly different from an ADU. o Code does not limit household size. o Code does not have a maximum house size. o The external impacts are similar, such as parking and building size. o Conditional uses will be required in some cases. o Building code requirements are the same. • Allow cottage clusters and courtyard units in R-3.5 to R-12 o These have a similar form—one attached, one detached. o They are much smaller housing units in exchange for more units. o Floor area limited. o Requires common open space and parking. o Entrances to units must open to courtyard or street to keep the pedestrian environment friendly. o There are development standards,including landscaping, screening and lower height to ensure compatibility with the surrounding neighborhood. • Allow quads on corners or major streets in R-3.5to R-12 (arterials and collectors) o These have a similar form to a detached house. o They must have 2 ground floor and 2 upper floor units. o Floor area is limited. o Off-street parking is required. o Entrances must open to the street. o Development standards include landscaping, screening and lower height to ensure compatibility with surrounding neighborhood. • Rowhouse standards were originally in this package to keep these housing types together. But based on some comments received recently from Polygon Northwest, staff pulled them out of this package for consideration next month in Phase II B. Associate Planner Warren summarized changes. The conditional use requirement was removed as it is not a clear and objective standard. They are prohibited in Tigard's highest density zone, R-40. They must front on the street. There is a requirement for shared access, especially as rowhouses get narrower to preserve pedestrian access not filled with driveway after driveway. Instead,islands of refuge are provided for pedestrians as they walk through. There are also design compatibility standards. TIGARD CITY COUNCIL MEETING MINUTES —November 27, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 8 of 16 Reorganize Code: • Create development standards divisions o Move accessory structure standards into the individual housing type chapters. o Incorporate design compatibility standards. o Move landscaping and parking standards. o Create residential development standards and non-residential development standards. • Parking o The Parking Chapter has been updated to include off-street parking and loading standards. o There have been many changes to the Parking code over the years and there were incompatibilities. o Removal of outdated or obsolete provisions such as the carpool/vanpool parking and the gravel lot options for fleet parking. o Tigard was one of the last jurisdictions in the Metro area to simplify space and aisle dimensions. Now an applicant can decide what is appropriate although we do provide a minimum parking space size. o An on-street parking credit for residential uses in R 3.5-12 zones was provided (Not for apartments). • Wireless Facilities o The chapter has been updated to include 5g small cell tower approval. o We did not have a process for these and had to send them through site development review and conditional use processes which did not make sense as they are typically deployed in the rights-of-way. o No land-use review required provided that: • There is a franchise or lease agreement in place. • A public facility improvement or right of way permit is obtained. • The equipment installed matches the infrastructure. • Code Cleanup o Language was updated and clarified. "Shall" became "must" or"will." o The word "permitted"was changed to "allowed" since permitted can sound like a permit is required. o The word "yard"was removed and replaced with "setback" since those words were used interchangeably. o Single-family residential and multi-family residential descriptions are removed. o "Parcel"was replaced with the word "lot." Associate Planner Warren said the code is more form-based and focuses on the building envelope and type,not tenure type. Compatibility with the surrounding neighborhood is important as is how it relates and engages to the street. It encourages pedestrian friendly design. Sidewalks will be protected and curb cuts minimized. These changes intend to TIGARD CITY COUNCIL MEETING MINUTES —November 27, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 9 of 16 reduce costs. It is predictable and may encourage developers to invest in these new options which will allow for more affordable and diverse housing options. It will also allow development of lots that are otherwise too constrained to provide housing. Associate Planner Warren said the changes will be incremental and the policies are future- oriented.People will not see changes overnight and they won't see them everywhere. This opens the door to opportunity and planning for the next generation's Tigard.We want to make sure Tigard will be viable and competitive and we want to make sure we are in line with the Strategic Plan. D. Public Testimony- Mayor Cook called upon those who signed up to testify. Wayne Chapman, 11850 and 11900 SW 95th Avenue,Tigard, OR 97223, said he and his sister own a 2-acre parcel which has been in the family since 1950. Although they intend to keep a piece of it they would like to see the whole blended with the best features of the current locale.To enhance community is the main reason he supports these options applying to their zone,R-7. Cottage clusters and adjoining common green space seem best since they want to make a neighborhood in which natural features such as existing mature oak trees enhance livability and affordability is achieved by housing diversity laid out thoughtfully. Walkability is already a benefit for those that stroll down to a revitalized Main Street. He said their main patch of 95th Avenue is quiet and should remain peaceful with eventual construction of housing on their lot. He urged the Council to approve such housing options that would allow a pocket community to develop in their neighborhood. Marilyn Manson, 118500 and 11900 SW 95th Avenue,Tigard, OR 97223,said she is the wife of Wayne Chapman and is also supportive because this will provide opportunities for more people to buy homes in Tigard. Over 40 years she has become acquainted with Tigard and the community through the Chapman family members and neighbors. She has gotten to know many people who wanted to spend the rest of their lives here and hoped that their children and grandchildren may want to do the same. Rising home prices worry many members of this community. Housing is becoming unaffordable to young people,a concern her father-in-law had decades ago. The proposed housing options would ensure housing that will strengthen Tigard neighborhoods and communities. Brian Cornelius, 12675 SW Grant Avenue,Tigard, OR 97223, said he supports the development code amendments and the process explained by Associate Planner Warren. His property is zoned Residential 4.5 and is adjacent to several multi-family properties.A transit center is nearby, a bus stop is on the corner,it is close to Main Street and close to schools and churches. There are many businesses across the street. It is an ideal property for these types of code changes. He said one of the things he likes about the code is the variety of housing options which would add to the community and provide flexibility. He likes what he has seen so far in the discussion drafts. He hopes there are continuing opportunities to apply for variances within this framework. Michael Brewin, 11225 SW Morgan Court,Tigard, OR, 97223, said he is opposed to revising the Community Development Code. He referred to his written testimony sent to TIGARD CITY COUNCIL MEETING MINUTES —November 27, 2018 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 10 of 16 Council and said he is concerned with the statements made on affordability. He said Tigard is affordable for renters. The chart that the planner got from the multi-family property database PDX report showed Tigard with the most affordable rents in the SW Corridor area.The average home price in Tigard (sale price) averaged$408,300 through September. Tualatin was$452,000,Lake Oswego $657,000, Sherwood$413,000 and Wilsonville $459,000. Of our real neighbors of 65,000 or below we are the lowest. To compare us with Hillsboro is ridiculous. Tigard has the missing middle housing. He said this was a misnomer because what he sees with ADUs is lower quality than apartments. Mr. Brewin said he researched actual codes of each city in the area. Two ADUs are proposed by staff. No city in this area permits more than one. He read a list of cities. He said allowing two ADUs would be extreme,unprecedented and would turn single-family detached home properties into tri-plexes,thereby undermining residential zoning standards and directly harming nearby properties. Zone R 4.5 could turn into R-1. One ADU turns R-4 into R-9. Some people think density is good. But those people who like density chose to live in Portland when they bought their house;they don't live in Tigard. Since all cities currently limit ADUs to one,we should not become the lone exception. He said he regards that as unsound and reckless public policy and harmful to property values and this makes us the guinea pigs. We currently require owners to occupy ADUs and that should be retained. Lake Oswego and Sherwood have that. The premise is so people could stay in their homes for the rest of their lives. If this is not a falsehood then we should require the current owners to reside in one of the houses at least six months of the year and not rent out the one that is owner-occupied. Absentee landlords living in Palm Springs while renting their homes out in Tigard negates the premise of these changes. There should be a limit set for the number of occupants per ADU,based on square footage. If a clear limit is not set,human density will double. Ten people could be crammed inside. He said the Bonita Village Apartments had 20 people living in units. He addressed size and height. Right now it says the height is not to exceed 50 percent of the primary dwelling unit and not to exceed 800 square feet. Sherwood says not to exceed 40 percent. Beaverton says not to exceed 50 percent,maximum 800 square feet. Tualatin is the same.Wilsonville lists a not to exceed size of 600 square feet.Lake Oswego is 800 and Hillsboro says not to exceed 750 unless it is on the side or near the rear property line where it cannot exceed 450 feet with a height not to exceed ten feet if it is near the setback. This needs to be looked at again. At no time should the size of an ADU exceed the size of a permitted accessory structure if it is near the setback. Mr. Brewin said the code currently says no doors should have an entrance at the front unless it exists already and that provision should be kept. He listed other cities with this code.The ADUs should be completely sealed from the primary dwelling unit;otherwise they are not a legitimate ADU. Regarding parking,no other cities allow an exemption of the requirement for one additional parking space. Most of Tigard is not within walking distance to a bus stop or light rail. It is unreasonable and draconian to expect people to walk up to half a mile to a bus stop,especially for the elderly or disabled, from November through April, or after dark. A stated purpose of an ADU is for elderly persons to stay in their homes but 95 percent of people in his Genesis Loop neighborhood don't use public TIGARD CITY COUNCIL MEETING MINUTES—November 27, 2018 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 11 of 16 transportation whatsoever. Staff is proposing a parking waiver so you could have on-street parking in lieu of a parking space. He asked how someone could calculate if they were 2500 square feet from public transit. Was it as the crow flies or along city streets? Mr. Brewin recommended adding an SDC to build ADUs and said they should not be sold separately or sub-divided. He said he was speaking for his Genesis Loop neighbors and friends in Summerfield in saying the proposed changes conflict with CCRs. If someone attempts to build clusters or courtyard units, there would be lawsuits. Environmentally, increasing density strains already-limited potable water resources, strains public schools removes tree canopy creates more carbon, more air pollution and noise. A lot of Tigard is not laid out this way. TriMet system was oriented for people going into Portland. He doesn't want neighborhoods to become like the Pearl district where you cannot find a spot to park. Karen Manske,Wireless Policy Group for AT&T, 12005 SW Poppy Drive, Gaston, OR 97119, said AT&T previously submitted comments in writing and recently received more changes in Exhibit C and remain concerned about several inconsistencies with the amendment and the new SEC order addressing small wireless deployment. She gave two examples: 1)The proposed definition of small cells in the amendment is not consistent with the FCCs definition;and 2) There appears to be a new cap on height on small wireless of 40 feet which is inconsistent with the FCC recommendation of 50 feet. That ten foot change is significant to a small cell. PGE said their typical wood distribution pole is 37 feet above ground and they require a ten-foot separation from their distribution lines. Small cells would need to go up to 47 or down to 27 feet and neither is ideal for their use.And if it is 47 feet they would be precluded from installing in residential areas. An option is to install a cell facility only pole. Most jurisdictions do not like that look. The problem is that the new code amendment has specific setbacks for new poles that apply to small cell only towers and those setbacks prohibit AT&T from installing new small-cell poles in the Tigard jurisdiction. With these kinds of concerns they request additional time for staff to consider eliminating the 40-foot cap and in residential zones going with the 50-foot cap,and eliminating setbacks in the right-of-way for small cell only poles. Most utilities do not have setback requirements but small cell poles do have them. She requested that they be treated the same as other utilities in the right-of-way. Alan Bar,Verizon Wireless, 5430 NE 122"d,Portland, OR 97230, said if Council is like him,they are dependent on mobile technology for the most important relationships such as a to-do list from his wife,mobile updates from his children's teachers and tonight he will be tucking his kids in via video. He said 5g small cells are small antennas and equipment attached to utility poles,light poles and independent structures in the right-of-way. These small wireless facilities are needed to improve existing coverage and to bring new technologies. The benefits of improved coverage are filling existing coverage gaps, small cells will usher in a truly mobile society. Whether it is smart homes,which do your shopping or cleaning or keep you safe,autonomous cars, or just being able to work from home or watch a game or movie from your phone. In order to build this future Verizon needs favorable code that includes cost-based fees,reasonable and flexible design standards and faster review and approval timelines. Verizon looks forward to investing in the Tigard community. He said in many ways Tigard's code is very workable and he appreciated that TIGARD CITY COUNCIL MEETING MINUTES —November 27, 2018 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 12 of 16 changes staff has done but there are a few restrictions that are not in compliance with FCC regulations and will compromise Verizon's small cell development in Tigard,like the revised height restrictions. Elise Shearer, 9980 SW Johnson Street,Tigard, OR 97223, commented on the quads. She noted that they will be on major street corners and entrances are supposed to be fronting the street. River Terrace requires that entrances face the street to protect that pedestrian environment. If the street does not allow on-street parking it doesn't make sense for a house to only have street facing entrances. On arterials,access could come from small parking areas on the side. Ms. Shearer thanked staff for moving towards a form-based code and said she is in support of the housing code changes for variety and affordability. Council President Snider asked if staff felt the concept of two ADUs is well tested. He asked,"Are we confident that we are not conducting an experiment?" Mayor Cook asked how many of the cities that have listed one have even updated their codes. F. Staff response to testimony. Associate Planner Warren said since HB 1051 took effect most cities are considering code amendments and have wrapped in their ADU language into other code change projects. Beaverton,Fairview and Forest Grove are in the process. Cornelius,Durham,Fairview have not started their process yet.The cities of Happy Valley,King City,Lake Oswego, Wilsonville,Portland,Milwaukie, Oregon City and Sherwood are all going through the same process. Mr. Warren said the allowance of two ADUs was a recommendation in the Land Conservation and Development Commission (LCDC) guidance after Senate Bill 1051 passed. They strongly advised cities to consider two ADUS and it also came from the Metro guidance as part of their ADU region-wide code audit. Currently,we know that Portland is including two in their code. Springfield passed theirs in March and allows two ADUs. He recently checked in with them to see how it is going and the reality is that there has not been a lot of implementation. The option is there but most folks will not take advantage of this in the near term.There are development costs for one ADU and he did not think there would be a lot of demand to build two. Council President Snider commented that he is not hearing from staff that allowing two ADUs is well tested. Council President Snider asked if staff is concerned about home occupation use occupying an ADU. Associate Planner Warren said staff is concerned and the code currently allows an ADU to have a home occupation the same as the main residence can,but a second ADU cannot have a Type II home occupation. Mayor Cook asked since this is an ongoing change to these facilities for telecomm or small cell,what the reason was to rush and put this into this code change rather than waiting. Associate Planner Warren said they want to lower the barriers to small cells. Our goal is to get small cell tech out of land use process and let engineering take over the approval and regulation of this type of facility. TIGARD CITY COUNCIL MEETING MINUTES—November 27, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 13 of 16 Mayor Cook asked for clarity on setback requirements in the residential zone. Associate Planner Warren said he was not aware of setback requirements in the residential zones but there were standards for setbacks in the right of way. These were addressed in the code memo given to Council. Ms. Manske said they are concerned about all zones. The first area of concern is 18.450.040 A.5 specifically regarding new small cell poles not going onto existing infrastructure.Those areas where they cannot use existing infrastructure or there is none available require a setback that is equal to the height of the tower. Section B.2 setbacks show both towers that are collapsible within themselves and those that are not having setback requirements that any small cell tower cannot comply with in areas where we want to put them, such as high density residential areas with ADUs and tight building spaces. Associate Planner Warren responded that this gets to the challenge of making changes after Planning Commission and responding to one wireless provider but then receiving comments from other wireless providers coming in later who have not seen the revised memo yet. He said he believed the setback changes were addressed in the site development review section and exempted small cell facilities in the right of way from the landscaping and screening requirements and fencing standards and also addressed setbacks. Ms. Manske noted that the code said they would not be exempt from Historical Zones. Mr.Warren said the Historical Overlay Zone does not extend into the right of way. Mayor Cook asked her if staff is doing this to incentivize carriers to come in and provide this service, does it hamper things if this section is postponed. Ms. Manske said AT&T is thankful to staff for allowing them to participate and postponing this until the December 11th meeting in order to clear up a few concerns would still allow the carriers and staff to discuss last remaining issues to be in compliance by the January 14,2019 deadline. Councilor Goodhouse asked if there would be system development charges (SDCs) assigned for ADUs. Associate Planner Warren said the current practice is that SDCs are not applied to ADUs and this would be looked at again. Council President Snider said it would be a barrier. Mayor Cook said he understood that all dwelling units have SDCs unless Council waives them. Councilor Anderson noted they are using the same water and same stormwater and there are no parking requirements. Assistant Community Development Director McGuire said in the past,ADUs could only be attached to the main dwelling. In response to a question from Mayor Cook about whether an SDC discussion was part of this code change,Associate Planner Warren said it was not assigned as part of the Development Code. Associate Planner Warren said it is not particularly instructive in this case to look at what other cities are doing with ADUs because the ADU code in most Metro area jurisdictions is in flux. He noted that there is a maximum size for a dwelling on a lot as long as setbacks are followed. There could be a house with fifteen bedrooms and 30 people living there. There is not a maximum size for a dwelling on a lot. And what makes a daylight basement room into an ADU is a stove. Councilor Anderson confirmed that someone could have a basement with a microwave,refrigerator, dishwasher, and sink but it is not considered an ADU unless there is a stove. TIGARD CITY COUNCIL MEETING MINUTES — November 27, 2018 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 14 of 16 Councilor Anderson said the code allows for two ADUs but just one can be external;the second would need to be a daylight basement. There would not be three buildings. G. Mayor Cook closed the public hearing. H. Council Discussion and Consideration: Ordinance No. 18-23 Councilor Anderson said that staff did a good job on this and the City needs to come into compliance with the new legislation. He said ADUs can be very nice and comfortable. There are a lot of people who plan on living in the ADU and having other relatives live in the first house. It is an affordable housing piece that is missing. He said he did not think there would be many of them and the ones we will have will be appreciated by the neighborhoods. R 3.5 is a flexible zone with middle-density lots where we can get cool, walkable developments that we would not have otherwise. He said he supports the proposed code amendments as is,with revisions to come. Councilor Goodhouse suggested pulling out the small cell language until the December 11 council meeting. Council President Snider said staff has described it as incremental. The FCC order is being bantered about and there might be a stay but it seemed to him Council should act on the incremental change because it is an improvement. Councilor Goodhouse asked about changing 2500 from crow flies to street travel measurement. Council President Snider said it would probably never be used. Councilor Anderson said there is not that much transit. Mayor Cook said the measure for marijuana buildings is as the crow flies. Mayor Cook referred to Mr. Brewin's comments about height limits especially near a property line. Councilor Anderson said there are residential height limits already. The fear is that people will suddenly will have someone looking down into their backyard that was not there before.At 800 square feet it would probably not be two stories but could be built onto a garage, for example. Associate Planner Warren said the height limit is 25 feet but if it is within five feet of the rear property line the limit is 15 feet. Council President Snider moved to approve Ordinance No. 18-23,amended as shown in staff memorandum dated November 21, 2018 and removing the Rowhouse Chapter 18-280. Councilor Anderson seconded the motion. City Recorder Krager read the number and title of the ordinance. Ordinance No. 18-23—AN ORDINANCE AMENDING THE COMMUNITY DEVELOPMENT CODE OF THE CITY OF TIGARD,FOR THE PURPOSE OF ADOPTING THE PHASE II-POLICY AND PROCEDURES UPDA 1'r (DCA2018- 00003), amended as shown in Exhibit C, the staff memorandum dated November 21, 2018,with Chapter 18.280-Rowhouse removed. TIGARD CITY COUNCIL MEETING MINUTES —November 27, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 15 of 16 Yes No Council President Snider ✓ Councilor Woodard (absent) Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Mayor Cook announced that Ordinance No. 18-23 was adopted by a unanimous vote of Council members present. Mayor Cook thanked staff and the Housing Options Task Force and said he heard from people who attended the Open House who felt their feedback was well received. He said he is not always in favor of open houses but this particular one was a good thing. 8. NON AGENDA I I LMS None. 9. EXECUTIVE SESSION: At 9:47 p.m. Mayor Cook announced that the Tigard City Council would enter into an Executive Session to evaluate public officials under ORS 192.660 (2) (i). He said the Tigard City Council would adjourn from the Red Rock Creek Conference Room after the Executive Session. 14. ADJOURNMENT At 10:37 p.m. Councilor Goodhouse moved for adjournment. Councilor Anderson seconded the motion. The motion passed unanimously. Yes No Council President Snider ✓ Councilor Woodard (absent) Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Carol A. Krager, City Recorder Attest: Jason B. Snider, Mayor Date TIGARD CITY COUNCIL MEETING MINUTES — November 27, 2018 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 16 of 16 City ofTgard • Tigard City Council and Town Center Development Agency Meeting Minutes TIGARD December 4, 2018 1. BUSINESS MEETING A. At 6:32 p.m. Mayor Cook called the meeting to order. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Councilor Goodhouse Council President Snider Councilor Woodard Councilor Anderson Mayor Cook C. Mayor Cook asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—None. 2. CITIZEN COMMUNICATION (Two Minutes or Less,Please) A. Follow-up to Previous Citizen Communication—None. B. Citizen Communication—None. 3. CONSIDER RESOLUTION APPOINTING TOWN CEN l'ER ADVISORY COMMISSION MEMBERS Redevelopment Project Manager Farrelly presented this item. New members Renette Hier, Hemendra Mathur and Gloria Pinzon-Marin attended and the Mayor presented each of them with a city pin. CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY MEETING MINUTES—December 4, 2018 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 1 of 11 Council President Snider moved to approve Resolution No. 18-49. Councilor Goodhouse seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution. Motion passed by a unanimous vote. Resolution No. 18-49 -A RESOLUTION REAPPOINTING TIM MYSHAK AND APPOINTING RENETTE HIER,ANGELA CHONG AND CHRISTOPHER ALLEN AS VOTING MEMBERS,APPOINTING HEMENDRA MATHUR AS A NON- VOTING ALTERNATE MEMBER AND REAPPOINTING GLORIA PINZON- MARIN AS A NON-VOTING EX-OFFICIO MEMBER OF THE TOWN CENTER ADVISORY COMMISSION Name Yes No Councilor Goodhouse Council President Snider Councilor Woodard Councilor Anderson Mayor Cook 4. CONSIDER RESOLUTION APPOINTING PLANNING COMMISSION MEMBERS Assistant Community Development Director McGuire presented this item. New members Cole Whitehurst,Jamie Watson,Keshaven Tiruvallur,Nathan C.Jackson,Yi-Kang Hu and Alexandria Quinones attended and the Mayor presented each with a city pin. Councilor Anderson moved to approve Resolution No. 18-50. Councilor Woodard seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution. Motion passed by a unanimous vote. Resolution No. 18-50 -A RESOLUTION APPOINTING COLE WHITEHURST,JAMIE WATSON,KESHAVAN TIRUVALLUR,NATHAN C.JACKSON,AND YI-KANG HU AS VOTING MEMBERS OF THE TIGARD PLANNING COMMISSION,AND APPOINTING ALEXANDRIA QUINONES AND TAYLOR SARMAN AS ALTERNATE,NON-VOTING MEMBERS Name Yes No Councilor Goodhouse 'I Council President Snider Councilor Woodard Councilor Anderson '\/ Mayor Cook CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY MEETING MINUTES—December 4,2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 2 of 11 Mayor Cook convened the Town Center Development Agency. 5. TOWN CEN 1'LR DEVELOPMENT AGENCY-DISCUSSION ON POTENTIAL BUSINESS PLAN FOR UNIVERSAL PLAZA Public Works Director Rager,Redevelopment Project Manager Farrelly,Economic Development Coordinator Bemis,Parks and Recreation Manager Martin and Community Engagement Coordinator Scott presented this item. Mr. Farrelly provided a project overview,talked about the early planning stages,public outreach and input,and discussed possible funding areas staff has identified. Mr. Bemis discussed the four potential revenue-generating strategies staff had identified; food cart rental space,public rental space,plaza naming rights and creating a parks foundation. Ms. Scott provided an overview of each potential revenue generating strategy,benefits of each and considerations that included staff time that would be needed to carry out each. She discussed the process for creating a Parks Foundation and potential funding from other agencies that could be available to help offset costs. Mr. Farrelly talked about maintenance costs that would be needed to maintain the plaza and potential plaza revenue. He explained the revenue would vary year to year,but said staff is moderately optimistic that revenue generated from one of the strategies discussed could fund up to 2/3 of the cost of a full time staff person for plaza maintenance. He concluded by saying research staff has done on these revenue generating strategies is preliminary and that staff would need to do a lot more research before recommending one. Councilor Goodhouse asked if the full time staff person would only be for this plaza. Mr. Martin said staff believes this full time staff person would also be looking after other downtown area plazas,but that this designated staff person would need to be onsite. Councilor Goodhouse said the non-compete clause regarding the food carts would be difficult to enforce. Council President Snider said that Michele Reeves had suggested the opposite when she was here and said having food carts would bring more people into the downtown area and the other businesses. Councilor Goodhouse asked if someone could hold a concert and sell tickets if they rented out the venue. He asked if staff has thought about the aspects of renting the space out to people who would then hold events for making a profit, or if only people who would be using the venue to hold events like weddings and other personal uses would be the only people who could rent the space. Mr. Farrelly said they looked at renting the park shelter out and had not considered renting out the entire plaza. He talked about how Waterfront Park in Portland can be rented out and said it could be done. Ms. Scott said they did look at other fee structures. CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY MEETING MINUTES—December 4,2018 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 3 of 11 Councilor Goodhouse asked if staff had looked at creating a Downtown District Tax or something similar for businesses and apartment complexes and said the people he has talked to about it seemed to be onboard with this kind of option. Mr. Farrelly said it is a Business Improvement District. Councilor Woodard said none of this is new to him and that it is exciting to see the opportunities that could be had with revenue generation. He said there needs to be a way to activate the space additionally so people are not just coming for food. Councilor Woodard recommended that a recreation coordinator should be part of this as well,and said he likes the idea of creating a foundation,because if you have a project like this and activate the space; strategies like these are all sustainable models. Council President Snider said creating a parks foundation is interesting,and said if they move forward with the model it should look at including all parks and not just the plaza. It needs to be broader. Mayor Cook asked what repairs and maintenance costs would be. Mr. Martin said staff did not know the costs at this time,but would when they build it. Mayor Cook said he likes the naming rights idea,and said having longer terms is a better way to go. He reiterated that he is in favor of a plaza downtown and how important it is to the community,and said more people want a splash pad in the city. He said cost issues are the main concern,but it is important to move forward because it is part of the urban renewal district. Mayor Cook reconvened the City Council Meeting. 6. LEGISLATIVE PUBLIC HEARING: CONSIDER AN ORDINANCE RELATING TO UTILITY SERVICES IN PUBLIC RIGHTS-OF-WAY A. Mayor Cook opened the public hearing. B. Hearing Procedures—Mayor Cook announced that anyone may offer testimony. C Public Works Director Rager gave the staff report,explained why the city is proposing the ordinance,outlined the current process for franchise agreements and said this takes a different approach and would issue a license that is driven by our code that would apply to franchisees across the board in a way that is fair. He talked about 5G wireless,and said staff talked with other cities and believes this approach will be efficient. He said staff would not have to renegotiate franchise agreements because it would be code driven,and talked about the comments staff received from franchisees regarding the change and said the city attorney had addressed those comments and that there is generally no opposition. This is similar to how other cities like Beaverton and Milwaukie handle their franchises. CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY MEETING MINUTES—December 4,2018 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov Page 4 of 11 Council President Snider asked if staff had recommended changes with Verizon's statement. Mr. Rager replied not at this time. D. Public Testimony—Mayor Cook will called upon those who have signed up to testify. Steve Coon,Verizon Wireless, 19950 SW Tannasborne Drive,Hillsboro,OR,said they sent a redlined version over late and that they appreciate staffs'approach. He said they are suggesting removing the penalty fees outlined in 15.06.180 and 15.06.190 as they do not reflect actual costs to the city. Mayor Cook asked what they suggested if there is no penalty. Mr. Coon replied they did not have an alternative,but that it would need to be cost based. Troy Gagliano,PGE, 121 SW Salmon Street,Portland, OR,said he had chance to speak to the city attorney and appreciated the constructive dialogue. Mr. Gagliano said their current franchise with the city is good through 2023. Mr. Gagliano said they have a communication system that they do not sell or lease to any other third party,and would ask that this type of system not be subject to the additional fees. Additionally, they fix poles located in the right of way that have been damaged due to situations like a vehicle hitting the pole and they do not want to have to get additional permits for this type of work. He said theirs is a unique business of electric power service and safety issues,and they would like to be able to address specific things related to the nature of their business with a short form franchise agreement in the future. Regarding the section for parks,he reminded council that there are often light poles in the parks and the city will still need utilities in parks. Mayor Cook asked if PGE sees the model for franchise agreements with cities changing to this format. Mr. Gagliano replied yes and that they understand and see why cities are changing to this. E. Response to testimony by staff. Public Works Director Rager said staff disagreed the penalty section should be removed,and explained there is difference between compensation and a violation of code,and there should be a penalty for violating the code. City Attorney Rihala expanded and said the FCC was talking about barriers to entry and staff does not see penalty fees as a barrier to entry,and they are avoidable if they comply with the City Code. Council President Snider asked if penalty fees need to be in line with actual cost. There are many areas where penalty fees do not align with actual cost. Ms. Rihala agreed and said it is difficult to place an actual cost on a violation of code. She explained that the FCC order specifically says fees have to be nondiscriminatory,which means equality among all providers,so if they treat utilities equally,then penalties need to apply equally across the board. CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY MEETING MINUTES—December 4,2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 5 of 11 Councilor Goodhouse asked about permits. Mr. Rager said they are mostly looking at utilities adjacent to the city's right-of-way and work that is being done that could affect the right-of-way. He said this is part of the city's existing code and when staff weighed the pros and cons,staff felt the city needed to be protected. F. Mayor Cook closed the public hearing. G. Council Discussion and Consideration: Ordinance No. 18-24 Councilor Goodhouse moved to approve Ordinance No. 18-24. Councilor Anderson seconded the motion. Deputy City Recorder Burgoyne read the number and title of the ordinance and conducted a roll call vote. Ordinance No. 18-24—AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE 15.06 TO REPLACE TIGARD'S FRANCHISED UTILITY ORDINANCE WITH A UTILITY SERVICES IN PUBLIC RIGHT-OF-WAY ORDINANCE Name Yes No Councilor Goodhouse Council President Snider Councilor Woodard 4 Councilor Anderson Mayor Cook Mayor Cook announced that Ordinance No. 18-24 was adopted unanimously. 7. LEGISLATIVE PUBLIC HEARING: CONSIDER AMENDMENTS TO TIGARD MUNICIPAL CODE 3.24 FOR WATER SDC'S A. Mayor Cook opened the public hearing. B. Hearing Procedures—Mayor Cook announced that anyone may offer testimony. C Public Works Utility Operations Manager Goodrich gave the staff report and provided background information. D. Public Testimony—Mayor Cook called upon those who signed up to testify.No one signed up to speak. Councilor Woodard asked if the city charges for water uses for construction. Mr. Goodrich said there is a charge along with a consumption fee based on construction use. CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY MEETING MINUTES—December 4,2018 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 6 of 11 E. Response to testimony by staff—None. F. Mayor Cook closed the public hearing. G. Council Discussion and Consideration: Ordinance No. 18-25 Council President Snider moved to approve Ordinance No. 18-25. Councilor Goodhouse seconded the motion. Deputy City Recorder Burgoyne read the number and title of the ordinance and conducted a roll call vote. Ordinance No. 18-25—AN ORDINANCE AMENDING MUNICIPAL CODE 3.24 TO EXEMPT l'EMPORARY WA 1'ER USE FROM WA 1'ER SYS 1'EM DEVELOPMENT CHARGES Name Yes No Councilor Goodhouse Council President Snider Councilor Woodard Councilor Anderson Mayor Cook Mayor Cook announced that Ordinance No. 18-24 was adopted unanimously. 8. LEGISLATIVE PUBLIC HEARING: CONSIDER ORDINANCE TO AMEND THE TIGARD MUNICIPAL CODE REGARDING RIGHT OF WAY PERMITS FOR WORK IN THE RIGHT OF WAY A. Mayor Cook opened the public hearing. B. Hearing Procedures—Mayor Cook announced that anyone may offer testimony. C Senior Project Engineer Enloe gave the staff report. She discussed the current right-of-way process and felt that it did not benefit the city or community. She explained that staff had looked to modify the existing code and decided to do a holistic revision. She said staff added the definition for what constitutes work,whether a permit is needed,added specific standards that would determine whether the permit is approved or denied,and added a 24- hour contact requirement,as well as needing to execute a permit within 180 days. She explained if the permit was not fully executed within the 180 days, than the permit would be void. She said the new language allows the city to require a cash deposit in order to protect the right-of-way assets and would require the work being done to be insured and the city indemnified on the insurance. CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY MEETING MINUTES—December 4,2018 City of Tigard f 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov Page 7 of 11 Councilor Woodard said he appreciated staff adding the indemnified clause and asked if a specific project had driven this. Ms. Enloe said she was unsure if there was history. City Attorney Rihala explained there was no incident,but that another engineer had brought this up,and because there could have been an incident,staff decided to look at what other cities were doing. Councilor Goodhouse asked if the changes take into account emergency permits. Ms. Enloe replied that emergency issues would not require a permit first. Mayor Cook asked if there is a period of time when new paving is done when cuts are not allowed. Ms. Rihala said the city does have a moratorium on this,in section 135,the right- of-way preservation policy,which is good for four years. Ms. Enloe explained this protects the integrity of the roadway and money that was spent in upgrading roadways. Mayor Cook asked if there is any way to address bumps and sunken areas in the roadway when it has recently been paved. Ms. Enloe said this would be addressed during the time of inspection once the work is done. Ms. Rihala said this is also addressed in section 135, which allows the city engineer to grant exceptions to the four-year period that would restore the street or provide equivalent surface quality. Mayor Cook asked staff to define section 15.04.090 subsection C,ADA access,and maintaining this at all times. Ms. Enloe responded that during times of roadway repair the sidewalk may need to be closed,and instead of saying the sidewalk is closed,you would be required to have an alternate path available. C. Public Testimony—Mayor Cook called upon those who signed up to testify. Troy Gorido,PGE, 121 SW Salmon Street,Portland Or,asked if staff was talking about section 15.06.080. Ms. Enloe responded it is section 15.04,work in the right-of-way. E. Response to testimony by staff.None. F. Mayor Cook closed the public hearing. G. Council Discussion and Consideration: Ordinance No. 18-26 Councilor Woodard moved to approve Ordinance No. 18-26. Council President Snider seconded the motion. Deputy City Recorder Burgoyne read the number and title of the ordinance and conducted a roll call vote. Ordinance No. 18-26—AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 15.04 REGARDING WORK IN THE RIGHT-OF-WAY CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY MEETING MINUTES—December 4, 2018 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 8 of 11 Name Yes No Councilor Goodhouse Council President Snider "1 Councilor Woodard Councilor Anderson Mayor Cook Mayor Cook announced that Ordinance No. 18-26 was adopted unanimously. 9. LEGISLATIVE PUBLIC HEARING: CONSIDER ORDINANCE AMENDING TMC SECTION 3.65.270 AND RESOLUTION AMENDING TIGARD TRANSPORTATION ADVISORY COMMITTEE BYLAWS Sr. Transportation Planner Roth presented this item. A. Mayor Cook opened the public hearing. B. Hearing Procedures—Mayor Cook announced that anyone may offer testimony. C Sr.Transportation Planner Roth gave the staff report and explained the proposed changes that include amending Tigard Municipal Code section 3.65.270,clarifying the Tigard Transportation Advisory Committee's role in advising staff on transportation project and program priorities. D. Public Testimony—Mayor Cook called upon those who signed up to testify. No one signed up to speak. E. Response to testimony by staff. F. Mayor Cook closed the public hearing. G. Council Discussion and Consideration: Ordinance No. 18-27 Councilor Anderson moved to approve Ordinance No. 18-27. Councilor Goodhouse seconded the motion. Deputy City Recorder Burgoyne read the number and title of the ordinance and conducted a roll call vote. ORDINANCE NO. 18-27—AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE 3.65 GAS TAX REVENUES TO CLARIFY TTAC'S ROLE Name Yes No Councilor Goodhouse Council President Snider CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY MEETING MINUTES—December 4,2018 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov Page 9 of 11 Councilor Woodard Councilor Anderson 'I Mayor Cook Mayor Cook announced that Ordinance No. 18-24 was adopted unanimously. Council President Snider moved to approve Resolution No. 18-51. Councilor Woodard seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution. Motion passed by a unanimous vote. Resolution No. 18-51 -A RESOLUTION OF THE CITY COUNCIL AMENDING THE BYLAWS OF THE TIGARD TRANSPORTATION ADVISORY COMMI ITThE (1.1'AC) Name Yes No Councilor Goodhouse Council President Snider Councilor Woodard Councilor Anderson 4 Mayor Cook 10. NON AGENDA ITEMS—None. 11. EXECUTIVE SESSION: Mayor Cook announced the Tigard City Council would go into Executive Session to discuss real property transaction negotiations under ORS 192.660(2) (e).All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. The City Council adjourned from the Red Rock Creek Conference Room after the Executive Session. 12. ADJOURN At 9:07 p.m. Councilor Goodhouse moved to adjourn the meeting and Councilor Woodard seconded the motion. Motion passed by a unanimous vote. Name Yes No Councilor Goodhouse Council President Snider Councilor Woodard 4 Councilor Anderson Mayor Cook 4 CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY MEETING MINUTES —December 4, 2018 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 10 of 11 Kelly Burgoyne,Deputy City Recorder Attest: Jason B. Snider,Mayor Date: CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY MEETING MINUTES—December 4, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 11 of 11 City of Tigard Tigard City Council Meeting Minutes TIGARD December 11, 2018 STUDY SESSION Council Present: Mayor Cook, Council President Snider, Councilor Woodard, Councilor Anderson and Councilor Goodhouse. Staff present: HR Director Bennett and City Recorder Krager CITY MANAGER AND CITY ATTORNEY CONTRACT DISCUSSION HR Director Bennett requested Council advice on whether or not to provide a compensation increase to the City Manager and/or City Attorney as a result of their annual performance evaluations. The evaluations were held and now staff needs to know what,if any increase, Council wants to move forward with at next week's Council meeting. She discussed the differences in their contracts and staff recommendations. The City Attorney position is on a regular pay scale within the City's system which would make her eligible for a first merit increase at six months of service and then every 12 months thereafter. She did not receive an increase at six months and has now worked in her position for 15 months without an adjustment. Staff recommends a 7-10 percent increase with her next eligibility for merit in December of 2019. Council President Snider asked if she is also eligible for a cost of living increase and HR Director Bennett confirmed that everyone in the city is eligible for a COLA at the beginning of the fiscal year and that is adopted through the budget. So both the City Attorney and City Manager are eligible for the COLA each July. Councilor Woodard suggested 5 plus 7 percent and Council President Snider agreed with the 12 percent. Mayor Cook said he supported it and Councilor Goodhouse said it was the right thing to do. HR Director Bennett will propose a 12 percent increase in her Agenda Item Summary for the December 18 council business meeting. HR Director Bennett said the City Manager's contract requires a market study. Her compensation is currently 1.8 percent under the middle of the market. She noted a lack of internal equity because city directors receive 60 hours administrative time annually which is provided in recognition for night meetings and other commitments, and the city manager only has 20 hours annually in her contract. Councilor Woodard suggested giving the 40 hours to bring her in line with other director staff. HR Director Bennett said this change will make the City Manager's market position to just above mid- market. COUNCIL LIAISON REPORTS Council President Snider said Keith Jenke emailed he and Councilor Woodard saying he was still uncomfortable using the proxy for SDC evaluations. He said he needed an understanding on what the impact of the Lake Oswego/Tigard Water Partnership assets are on future SDC reimbursements. Council President Snider said he could ask Finance Director LaFrance to figure out a simple analysis on what the assets were in 2010 and what the reimbursement SDC would have been. He will prepare a TIGARD CITY COUNCIL MEETING MINUTES — December 11, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 1 of 16 simple analysis,not involving a consultant. Councilor Woodard said Tigard has been working on this a long time. Councilor Goodhouse reported that he was interviewed by KATU about the SW Corridor that will be aired on Sunday. They will be back in January for an hour-long interview. He said John Charles of Cascade Policy Institute represented the anti-rail contingent. Councilor Woodard said Rob Drake is the new Vice Chair of MACC. He said the FCC has made rulings on the Cable Act. Verizon and Comcast are looking to discount up to 30 percent on what we receive annually because the value of the service the PEG channels provide is not considered part of their franchise fee. He said it will be important to assign someone on council to attend these meetings once he is off the council. City Attorney Rihala said it will be up to the courts to decide now that the FCC has ruled. She said several cities and organizations have filed suit in many different courts. She has not heard which court venue it will be. Councilor Woodard asked if the city's lobbying firm, CFM could look into this. Council President Snider said the National League of Cities should be involved. Mayor Cook said he put some information in last Thursday's Council packet from the ODOT Area Commission on Transportation. A study on the I-5 through-lane built between Highway 217 and I-205 has 93 percent of drivers getting on at 217 getting back off at I-205 or before. So only seven percent actually have to stay on and merge to go south on I-5. This reduced the congestion time at the busiest time (3:30-4:30 p.m.) by one-third. There will be another auxiliary lane added to I-5 North near the Rose Garden. They feel they can accomplish 95 percent of what they need to do for less cost and it is already funded to be built in 2021 or 2022. 97 percent of people coming onto I-5 south at Broadway, Wiedler or Greeley get right off at I-84 or the Morrison Bridge leaving only three percent going to the Marquam Bridge. 1. BUSINESS MEETING El El A. At 7:32 p.m. Mayor Cook called the City Council,Local Contract Review Board and Town Center Development Agency Meeting to order. B. City Recorder Kroger called the roll. Present Absent Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ C. Mayor Cook asked everyone to stand and join him in the Pledge of Allegiance. D. Mayor Cook asked staff and council if they have any Non-Agenda Items. There were none. TIGARD CITY COUNCIL MEETING MINUTES —December 11, 2018 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 16 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication— There was none. B. Citizen Communication—Sign-up Sheet. Chris Brown, 12326 SW 13152 Avenue,Tigard, OR 97223, expressed concerns about a Type II home occupation permit that is impacting his neighborhood. He said he bought a sloping,low-density, R-4.5 lot with no backyard neighbors. It is near the Roger Hart wetland conservatory. There are five-foot side setbacks so there is ten feet between the houses. He and his neighbors zigzagged their walkways using the ten feet to make it easier to walk down the slope to their backyards. Their decks are on the main floor at street level with basements underneath. He said enforcing 20-pages of CCRs on a new homeowner that brings a business does not create a good neighbor even if the business meets the Tigard Development Code. The code allows commercial activities in neighborhoods and allows six daily customers from 8 a.m. to 10 p.m., seven days a week. The code has no definition for "detrimental" or"disruptive." The code does not limit the type of clients—social, clinical licensed practitioner. The code does not require the business to use the front door. Clients pull into the driveway,walk down between the houses,pause and admire the backyard where there are no neighbors, cross the patio and enter through a sliding glass door. He said as he read an article in the the December 2018 issue of Tigard Life he thought of how Mayor Cook's 350 home business clients impact livability. He said today in his neighborhood you could sit on his deck and meet customers walking down the path between the houses. He said livability and quality of life are referenced in bond measures, city council positions and elections. The livability in his neighborhood has changed. He envisions more business clients doing the exact same process when the property to his north sells. He said he hoped the livability and quality of life came through loud and clear when the city lost Measure 34- 283 because council has lost a lot of citizens in the northwest corner of Tigard. Tigard is not a place to call home;it is putting a business in every home. 3. CONSENT AGENDA: (Tigard City Council) — A. RECEIVE AND FILE: CANVASS OF VOTES FROM THE NOVEMBER 6, 2018 ELECTION Council President Snider moved for adoption of the Consent Agenda as presented. Councilor Goodhouse seconded the motion. Mayor Cook conducted a vote and the motion passed unanimously. Yes No Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ TIGARD CITY COUNCIL MEETING MINUTES — December 11, 2018 City of Tigard I 13125 SW Hall Blvd., Tigard, OR 97223 www.tigard-or.gov I Page 3 of 16 4. LOCAL CONTRACT REVIEW BOARD—CONSIDER ENGINEERING PROFESSIONAL SERVICES—ON-CALL CONTRACT Senior Management Analyst Barrett and Assistant City Engineer Murchison presented this item. . These are for small, ongoing professional needs in the engineering group for various CIP projects. A qualification-based request for proposals (QBS)was issued in mid-October. The services are: • Traffic/Transportation systems Engineering and Analysis • Environmental Permitting Support Services • Special Inspections and Testing Services These 13 contracts in the three categories are for a two-year timeframe. No task order issued to any of the contractors will exceed$100,000 and separately these would not be contracts Council would typically see. Mr. Barrett said as much as possible the city will share the projects. In response to a question from Council President Snider,Mr. Barrett said sharing the projects meant spreading the work equitably among the contractors. Councilor Woodard moved for approval of the on-call engineering professional services contracts as presented. Councilor Anderson seconded the motion. Mayor Cook conducted a vote and the motion passed unanimously. Yes No Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider V Councilor Woodard V Councilor Anderson ✓ Mayor Cook convened the Town Center Development Agency for the following item. 5. TIGARD TOWN CENTER DEVELOPMENT AGENCY—CONSIDER CONTRACT AWARD FOR TIGARD TRIANGLE EQUITABLE URBAN RENEWAL IMPLEMENTATION PROJECT Senior Management Analyst Barrett and Redevelopment Project Manager Farrelly presented this agenda item for a contract to provide professional services for development of an urban renewal investment strategy which will guide public investments with equitable development as a priority outcome in the Tigard Triangle. Because this project has some engineering components staff used the QBS solicitation process and received two proposals. Staff entered into negotiations with Leland Consulting Group. TIGARD CITY COUNCIL MEETING MINUTES —December 11, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 4 of 16 Director Snider moved for approval of the Tigard Triangle Equitable Urban Renewal Implementation Project contract as presented. Director Goodhouse seconded the motion. Chair Cook conducted a vote and the motion passed unanimously. Yes No Chair Cook ✓ Director Goodhouse V Director Snider V Director Woodard ✓ Director Anderson V Mayor Cook reconvened the City Council. 6. CONSIDER RESOLUTION TO APPOINT BUDGET COMMI FI hE MEMBERS Finance and Information Services Director LaFrance and Confidential Executive Assistant Lutz gave the staff report. Nine citizen candidates were interviewed in November. It is recommended that Chris Bence and Heidi Lueb be appointed to three-year terms ending in December 31, 2021 and Chelsea Nance as an alternate for a one-year term ending December 31,2019. Mayor Cook said the selection committee interviewed 20 people the night of the Budget and Audit Committee interviews and it was difficult to choose because of the quality of applicants,which is a good problem to have. Councilor Anderson made a motion to approve Resolution No. 18-52. Council President Snider seconded the motion. City Recorder Krager read the number and title of the resolution. Resolution No. 18-52—A RESOLUTION APPOINTING CHRIS BENCE AND HEIDI LUEB TO THE BUDGET COMMII"1'LE AND APPOINTING CHELSEA NANCE AS AN AL;l'ERNA1`F.MEMBER Mayor Cook conducted a vote and the motion passed unanimously. Yes No Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook presented new members with City of Tigard pins. TIGARD CITY COUNCIL MEETING MINUTES —December 11, 2018 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 5 of 16 7. CONSIDER RESOLUTION TO APPOINT AUDIT COMMI 1TEE MEMBERS Finance and Information Services Director LaFrance and Assistant Finance Director Isaksen introduced this agenda item. Mr. LaFrance said Council recently expanded the Audit Committee and explained it is expanding because the city will be undertaking performance audits.Through a resolution, the Audit Committee was expanded from three members to five members.The additional two members will serve a two-year term and at the end of the term the Audit Committee will be making a recommendation to the Council on the role of the Audit Committee in service to the performance audits. The terms of the two-year members will sunset at that time;however,there may be opportunities, depending on the direction of the Audit Committee, to continue the role at that time. Assistant Finance Director Isaksen said the appointment advisory committee interviewed nine people to fill the three voting member slots and one alternate position. It is recommended that Ann McElligott be appointed to a three-year term ending in December 31, 2021;Larry Acheson and Stephanie Veal to the two-year,limited duration positions, ending December 31,2020 and Elizabeth Gils Carbo to the two-year, alternate position ending December 31,2020. Council President Snider moved to approve Resolution No. 18-53. Councilor Goodhouse seconded the motion. City Recorder Krager read the number and title of the resolution. Resolution No. 18-53—A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TIGARD, OREGON APPOINTING ANN MCELLIGOTT,LARRY ACHESON AND STEPHANIE VEAL AS VOTING MEMBERS TO THE AUDIT COMMI ITEE AND ELIZABETH GILS CARBO AS AN ALTERNA 1'E ON THE AUDIT COMMI 1'EE Yes No Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson V Mayor Cook conducted a vote and the motion passed unanimously. He gave Audit Committee members City of Tigard pins. 8. JOINT MEETING WITH TIGARD TRANSPORTATION ADVISORY COMMI FLEE (17AC) Senior Transportation Planner and TTAC staff liaison Roth introduced this item and said members will present the annual report. He introduced members Elise Shearer, George Brandt, Ruth Harshfield and Joe Vasicek. TTAC Chair Ben Gooley was unable to attend. He said TTAC is the Transportation Advisory Committee for the City of Tigard and provides a key role in advising staff and Council on a broad range of transportation issues affecting the citizens of Tigard. It helps TIGARD CITY COUNCIL MEETING MINUTES —December 11, 2018 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 16 prioritize transportation CIP projects and identifies funding for transportation projects and programs,works on the transportation system plan, advises on safety in the community and helps with project design. The Pedestrian/Bike Subcommittee also meets monthly.There are 11 voting members on TTAC including those not in attendance: Carine Arendes,Co-Chair Candi Cornils, Carl Fisher,Lonnie Martinez,Kevin Watkins and Lindsey Wise. Two non-voting members are Richard Keast and Holly Koontz. He recognized outgoing members Yi-Kang Hu and Don Schmidt. Senior Transportation Planner Roth noted that he joined the city in August and went back through the minutes to see what TTAC had been working on. A recurring theme was traffic calming. Key highlights were participating in the SW Corridor planning, Slow your Roll traffic safety campaign, and prioritizing the qualified list of CIP projects.There were a few bridge projects this year that took up much of the CIP budget so the list was not reprioritized in order to focus on completing those bridges. They look forward to engaging TTAC in 2019 in the prioritization process. Elise Shearer said this is her fifth year on TTAC and she has been heavily involved in SWC planning for the past several years. Lonnie Martinez,herself and several other TTAC members came to the meetings and participated in the DEIS process. There are people from TTAC applying for the upcoming station development committee. She said they are involved as members talking with their neighbors and getting involved in neighborhood network programs.They constantly try to neutralize comments such as those implying that the upcoming photo red light program is just to make money,when it is traffic safety that is the real priority. George Brandt said this is his third year on TTAC and he originally became interested after noticing that walking or riding bikes to his son's school was not possible due to sidewalk gaps. Since he has been on TTAC he was able to convince staff to use some discretional budget funding for minor asphalt patch work along North Dakota Street between 119th and 121ST Avenues because there was nowhere for pedestrians to go when cars are in both lanes. He noted that North Dakota at 121" Avenue is really busy before and after school. He said he is interested in traffic calming ideas and originally wanted more speed bumps but now understands the logic of not doing them. A concern of his is people not stopping at stop signs especially near school bus stops. He is most concerned with helping people walk and ride safely in Tigard. He hopes to get traction with traffic calming in the next year as well as be involved with the SW Corridor light rail project. Joe Vasicek said he is excited about working on the Complete Streets Policy in 2019 and emphasis on making the city safer for vulnerable road users (pedestrians and bikes). He noted that longtime Transportation Engineer Mike McCarthy was recently hired by another city and asked if Council had any input into his replacement they should emphasize it be someone who is forward thinking and has a background in active transportation and Complete Streets. He said, 'We have a unique opportunity to make something happen on that front." Ruth Harshfield said she is completing her first year as an alternate and is now a voting member. She is looking forward to the Complete Streets Project. She said the TTAC has great representation of people with experience and knowledge of transportation and she sees that it is a real asset to Council. TIGARD CITY COUNCIL MEETING MINUTES — December 11, 2018 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 16 Senior Planner Roth said he looks forward to working on a Complete Streets Policy and TTAC will play a key role in that work,which kicked off in October. It will serve all modes,ages and abilities. The policy is a strong commitment to plan,build and maintain streets that are comfortable for all road users,including vulnerable users (walkers, farm vehicles,rollerbladers,bikers and skaters). Council will be updated periodically. He said work on the CIP and Transportation System Plan are regular tasks of the TTAC. Some members reapplied for the SW Corridor Citizen Advisory Committee so he anticipates continued Tigard citizen representation. Mayor Cook thanked the TTAC members for correcting misinformation and making points on the social media apps. He said he drives by the corner on North Dakota and agrees that it is a lot better because of the additional six to 18 inches of asphalt. It can make a great difference to someone walking or on a bike. He sees the enthusiasm of the committee on Complete Streets which is something coming to council rather than something they requested staff to do. He commented that he liked the term, "vulnerable road users," and appreciates that the city is involved in Safe Routes to School. Council President Snider asked if it was worth the effort to try to achieve a change like Portland was able to get that decreased some neighborhood speed limits to 20 mph. He asked if this would have a big enough impact.TTAC Member Vasicek said, "Absolutely. It is proven that reducing speed saves lives. Nine out of ten people struck by cars travelling at 35-40 mph are fatalities. It would be a huge win." Council President Snider said if Portland can achieve it,Tigard should be able to do it. TTAC Member Shearer said because of the lack of sidewalks in older Tigard neighborhoods there are more people walking in the street. They received a letter signed by many neighbors who were interested in a speed camera to encourage slower driving and safety. She said dropping the speed limit to 20 mph would really help those walking or biking to school make the trip safely. TTAC Member Brandt said this needs to seriously be considered in non-arterials as there is no reason to travel over 20 mph in cul-de-sacs. Council President Snider noted that Portland couched their effort to get this reduced speed limit in their Vision Zero safety campaign which has a zero fatality goal. Mayor Cook remembered that the speed reduction program in Portland was a pilot program. He reiterated for the audience that the council does not decide what the speed limits are; the state law controls speed. He said Tigard has been trying for years to reduce the speed in front of the library. He added that citizens appreciate what TTAC does and thanked Councilor Woodard for being the council liaison for the past two years. 9. LEGISLATIVE PUBLIC HEARING: CONSIDER ORDINANCE FOR PHASE II CODE AMENDMENTS (PROCEDURES AND STANDARDS) A. Mayor Cook opened the public hearing. B. Hearing Procedures—Mayor Cook announced that anyone may sign up and offer testimony. TIGARD CITY COUNCIL MEETING MINUTES — December 11, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 8 of 16 C Senior Planner Shanks gave the staff report and presented a PowerPoint on the second part of the Phase II Community Development Code amendments. She said they were primarily text but included some minor changes to zoning maps. The amendments focus on land use procedure as well as some residential and commercial development standards. The project purpose was to: • Modernize and improve the effectiveness of the development code. • Advance the city's strategic vision for walkability. She said the project does this in ways both large and small. She gave an example of apartment parking lots now being required to be located at the side or rear. Currently, some apartment parking lots were allowed to be in the front but some were only allowed on the side or rear. With the new code language,apartment parking lots must be in the rear or the side which improves walkability along the street. A small change is that we currently have garage setbacks but the code did not clarify where the measurement would take place if, for example, the sidewalk was in a public easement on someone's property. This package of amendments clarifies that the measurement would be taken from either the sidewalk or the public access easement,whichever is closer.This means that cars parked in driveways won't overhang into the sidewalk when it is in a public access easement. • Facilitate quality development. It adds some basic standards for single-family detached houses and improves standards for apartments,rowhouses and commercial developments. The guiding principles for this code and all code projects are that changes make the code more effective, efficient,understandable, fair and predictably flexible,which the development community needs. Ms. Shanks showed a slide listing land use procedures that will be repealed/replaced or added in new chapters. Staff proposes three new procedures (Expirations,Extensions and Modifications) for land use approvals. Main changes on development standards are design standards for single detached houses to prevent snout houses where the garage dominates the facade of the house and is situated closer to the road than the rest of the house. She noted that minor revisions were made to Single Detached Houses and Rowhouses chapters since the package was seen by the Planning Commission after some discussion with stakeholders in the development community. Council can decide to send this back to the Planning Commission for review first or approve it tonight. Ms. Shanks showed slides which diagrammed the site development and planned development reviews in the current code, and the much simpler proposed process. She showed a slide of the existing Landscaping and Screening Standards table which does not address screening anything from the street. Proposed landscaping and screening standards were simplified. TIGARD CITY COUNCIL MEETING MINUTES —December 11, 2018 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 16 Omnibus amendments were not made to entire chapters but were done in bits and pieces to clean up language. She highlighted some policy changes such as lot width, frontage and lot shape standards. This will facilitate the creation of more regular-shaped lots. It also explicitly prohibits the creation of flag lots in subdivisions.They are currently not allowed but the code was not very clear. Single detached houses will not be allowed in the city's medium density R-25 zone. The nonconforming house standards were adjusted so a single house currently in an R-25 zone could be rebuilt if it was accidentally destroyed by fire or earthquake, etc. This code package would also increase the size of banners allowed in the right of way in the MUC-BD zone (downtown zone). This is because we have banner poles in the downtown now that could hold banners the current code does not allow. She said all housing types will be allowed in the Community Commercial zone in River Terrace only where approved by a planned development process. There is one rectangular area in River Terrace that is zoned Community Commercial but as the market changed there may be a need for changes, Rather than change the zoning map through the planned development process we are allowing for that kind of flexibility to allow more houses adjacent to that commercial area. This is in anticipation of how that area will be developed with commercial stores located there in the future. A minor zoning map amendment was included in this package. Planned development is no longer an overlay zone. The Historic District has been changed to Historic Resource Zone. The master fees and charges schedule will need to be amended to match this project because so many changes were made to land use documents and processes. Senior Planner Shanks referred to the discussion at the November 27,2018 public hearing on wireless communication facilities. This is still being looked into and there are no additional changes proposed with this package. Stakeholder engagement included several meetings with Housing Options Task Force,the Homebuilders Association and developer Polygon Northwest. Notices were sent to property owners in Neighborhood Commercial and R-25 zoned areas. She had several meetings with the Planning Commission and city planning staff. Public comments were received from a few property owners in the R-25 zone. An R-12 zone property owner gave testimony at the Planning Commission. Letters of support were received from the Home Builders Association and Pacific Community Design,representing Polygon Northwest. This code amendment package went to the Planning Commission on November 5. They recommended approval by a 6-1 vote. Council President Snider asked when the proposed changes would be effective,noting that the Homebuilders Association is asking for or a delayed implementation date of March 31. Ms. Shanks said staff considered it but recommend that Council maintain the January 31 effective date. The HBA concerns have been addressed. If someone wants to build a house that would not meet these basic standards,an agreement was reached that the garage TIGARD CITY COUNCIL MEETING MINUTES —December 11, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 10 of 16 could be made wider if other architectural changes are made. Letters will be sent to those in the pre-ap phase once the code changes are adopted. Councilor Woodard asked about a subdivision vs. a minor partition for a flag lot. He did this and thought it was a good deal. Senior Planner Shanks said currently a flag lot is allowed in a minor land partition. Four or more lots makes it is a subdivision, and the thinking is that if someone is doing a subdivision they should be able to avoid making a flag lot. There needs to be appropriate lot width for lots on the property. D. Public Testimony- Robert Ruedy, 14185 SW 100th Avenue,Tigard, OR 97224, said he has lived in Tigard for 26 years. He responded to Councilor Woodard's question by saying his property is shaped such that not being allowed to do a flag lot takes two lots out. If the city is trying to achieve maximum density this takes it away,impacting housing availability and financially impacting him. He was concerned that staff contacted R-25 property owners but no one in between R-1 and R-12. He knew about the Planning Commission hearing only because he is signed up to receive everything from the Planning Department. Inclusion has not been part of this process. Polygon is a huge developer.The Homebuilders Association is not a developer at all. So the city has lot a whole mass of those affected by this major change to the development code. That is not in the best interests of people who have their retirement tied up in their property.There is only 1.3 percent of property left that is R-12 or greater. It did not seem like it was too much effort for staff to have notified as these changes impact R-12. He said it is frustrating to go in for a plan review. He has brought in multiple plans for review and receives a disenchanting response usually every time when he tries to talk about how to make his property work. He has been at this since 1992 and has spent a lot of time and money planning a senior care center on this property. He said the"silver tsunami"is coming and he hoped council read the statistics he sent in previous correspondence that was part of his research and market study. He said if the city is going to support people who live in Summerfield,Tigard and King City, there needs to be options for them and every place is full,with a waiting list. Mr. Ruedy asked at the Planning Commission meeting if there was a concern about his development being impacted by these code changes. Staff asked Ms. Shanks and she could not conclude whether or not it would impact it. He asked for the record to remain open for a few weeks for additional comments so folks who have not heard about it can comment. He asked that elements that have not gone through the Planning Commission go back through them. E. Response to testimony by staff. Senior Planner Shanks responded to Mr. Ruedy's testimony and said the change to language about lot width and shape standards clarifies existing policy. Flag lots are not currently allowed in subdivisions. It is not a new policy. She said that in regard to concerns about TIGARD CITY COUNCIL MEETING MINUTES —December 11, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 11 of 16 development of Mr. Ruedy's property,Part I of these code amendments on the missing middle gives him many more options than are currently allowed. It actually brings greater flexibility for developers. She said there is also a more generalized adjustment process that would enable developers to apply for one when this is a specific reason. This will bring more flexibility to land owners. She said there were no specific changes proposed to R-1 2 zoned property so no notices needed to be sent. We could have notified the entire city but with these changes we are not required by state law or code to do that. She acknowledged that she could not conclude how this would affect his property because she was not personally familiar with his property. She said she did reach out to him immediately after the Planning Commission hearing but did not hear back. Councilor Woodard asked if Mr. Ruedy's property was zoned R-25 or R-12. Senior Planner Shanks said her understanding is that it was R-12. Councilor Woodard asked if there had been changes to minor partitions or subdivisions with regard to flag lots and Ms. Shanks responded that the code language about measuring the lot frontage or lot width and the prohibition of flag lots in subdivisions was clarification. Mayor Cook confirmed that the home occupation permit section had no changes. He referred to earlier citizen comments and stated there are regulations on home occupations. For example,you can't have car mechanics working in the garage next door. Senior Planner Shanks said there are Type I and Type II home occupations and there are restrictions including how many customers you can have in a day. He said he liked the term predictable flexibility. Ms. Shanks said that is for the standards themselves rather than for implementation and effective dates. Mayor Cook said he was glad that non-conforming homes could be rebuilt if they were damaged by fire or earthquake. This gives people certainty. Mayor Cook said in the past, family-owned land zoned R-25 was seen as a way for someone to have a house for themselves, their parents and their kids. He asked if this would be possible with these code changes. Senior Planner Shanks said there could be missing middle housing but not several single-family homes. R-25 is the highest density zoning and needs to be preserved for that type of density. Mayor Cook noted that we don't like private streets but at the same time we are asking for more cul-de-sacs if there is a wetland or we don't own the rest of it. It is hard not to do pie-shaped lots. Ms. Shanks said it is recognized that some lots have a curved street frontage or are located at the end of a private street. Staff determined if a narrower street frontage is needed they might allow 25 feet instead of a standard lot size of 40 feet. She said they created a more nuanced standard that recognizes these different lot frontages. The goal is to make things more regular. Mayor Cook asked if allowing housing in the River Terrace commercial zone would mean mixed-use or just allowing more housing. Ms. Shanks said potentially both. The River Terrace Community Commercial zone currently allows mixed-use housing in a footnote. Staff is trying to get rid of footnotes in the code because they are not very helpful when they are buried in the text. In the River Terrace Community Commercial zone it is TIGARD CITY COUNCIL MEETING MINUTES —December 11, 2018 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 12 of 16 allowed to have residential units above an allowed commercial development outright. It doesn't say anything about density. This proposal includes an addition to that but only through a planned development process which is a very discretionary review process wherein an applicant proposes to vary certain standards but must prove public benefit to balance it. This is in recognition of the current market and how mixed use and small commercial development is needed nearby to make them successful. Mayor Cook asked if there was a percentage that could be turned into housing and whether it could be 100 percent. Ms. Shanks said the Planning Commission is the gatekeeper and she did not think such a proposal would get very far. Mayor Cook's concern was that the developers said it was not big enough to do a grocery store yet we want live,work and play. He said the goal was to have a 7-11,yogurt shop, Subway, or hair salon,etc. The city moved the district closer towards Roy Rogers Road to make it more viable. He said from that standpoint the market is hot right now for residential but we planned this commercial aspect and he was not willing to give up on it. Unfortunately, commercial is always built at the end and we are making them drive a mile across Scholls Ferry to shop and then we lose them forever. He said commercial properties thrive around other commercial and shrinking a very small area really worried him. Senior Planner Shanks said she appreciated his concerns. Staff wants to allow an opportunity for the experts to study it and let the city know what the right mix is. Council President Snider noted that Planning Commission approval was 6-1 and asked for a summary of the opposing argument. Senior Planner Shanks said Commissioner Lieuallen voted no and his concern was more about process than the actual substance of the code amendments. It was in response to testimony from Mr. Ruedy wanting additional time to allow staff to notify more people. Assistant Community Development Director McGuire clarified an earlier question about whether it would be allowable to propose residential only in the Community Commercial zone and he said,"Absolutely not." He followed up about a Washington County Planning Director meeting he attended and heard a presentation from a local commercial expert talking about mixed use. He said the commercial industry is changing all across the country. Stores are going out of business and it is getting harder and harder to get the right mix. Villebois is struggling. He said staff has reasonable confidence that Polygon has some people looking at the market. They may not completely fill the entire zone and they are looking for the ability to add additional housing that supports commercial. Mayor Cook said as long as residents can buy their gallon of milk somewhere there he is okay. Councilor Woodard asked about the percentage of the Community Commercial zone that might change. Senior Planner Shanks said they are not changing the map. Staff would be responding to a proposal by a developer and that is unknown. Assistant Community Development Director McGuire said they have seen one draft proposal that was three to on,e residential to commercial. F. Mayor Cook closed the public hearing. TIGARD CITY COUNCIL MEETING MINUTES —December 11, 2018 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 13 of 16 G. Council Discussion and Consideration: Councilor Anderson said he has seen this for the second time and did not see any reason to put off the vote. He said the modifications are minimal and he appreciated staff working with the Homebuilders Association but he is prepared to move on tonight. Mayor Cook asked about the effective date. Councilor Anderson said there are not a lot of applications coming in right now and he felt there had been adequate notice. Council President Snider moved to approve Ordinance No 18-28. Councilor Goodhouse seconded the motion. City Recorder Krager read the number and title of the ordinance and conducted a roll-call vote. Ordinance No. 18-28—AN ORDINANCE AMENDING THE COMMUNITY DEVELOPMENT CODE AND ZONING MAP OF THE CITY OF TIGARD, FOR THE PURPOSE OF ADOPTING THE SECOND PART OF THE PHASE II CODE AMENDMENT PROJECT TO OVERHAUL THE CITY'S LAND USE PROCEDURES; CONSOLIDATE AND UPDA I'L SITE AND BUILDING DESIGN STANDARDS FOR APARTMENTS, SINGLE DETACHED HOUSES,AND DEVELOPMENT IN COMMERCIAL AND INDUSTRIAL ZONES;AND CONSOLIDA'1'E AND UPDATE STANDARDS FOR LANDSCAPING AND SCREENING (LAND USE FILE NOS. DCA2018-00004 AND ZON2018-00005 Yes No Mayor Cook ✓ Councilor Goodhouse V Council President Snider V Councilor Woodard V Councilor Anderson ✓ Mayor Cook announced that Ordinance No. 18-28 was adopted unanimously. 10. INFORMATIONAL PUBLIC HEARING: CONSIDER RESOLUTION FOR PHASE II CODE AMENDMENT PROJECT MASTER FEES &CHARGES SCHEDULE A. Mayor Cook opened the public hearing. B. Hearing Procedures—Mayor Cook announced that anyone may sign-up to offer testimony. C Senior Planner Shanks gave the staff report. She said the Master Fees and Charges Schedule amendments will make it consistent with the Phase II code amendments. The adjustment process will be streamlined. She noted that no fees were increased except for the new extension,which did not have a fee so the standard Type II fee was applied. The changes to the Schedule reflect the new names and land use procedures. TIGARD CITY COUNCIL MEETING MINUTES —December 11, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 14 of 16 Mayor Cook asked if someone applying to build two ADUs would pay twice the fee. Associate Planner Warren said if they were submitting for two at the same time they would pay one fee because there is only one staff process. Council President Snider asked if it wasn't more work to approve two and Associate Planner Warren said the amount of extra work was very small. But if the person came in a month after applying for one and applied for another,there would be two separate fees. Mayor Cook asked if staff did away with minor modifications. Senior Planner Shanks said minor modifications were buried in the conditional use and site development reviews and were part of those two chapters. It was taken out and made more broadly applicable to other types of applications such as planned developments and subdivisions. Modification is now a separate application and is still available for conditional use but is just listed under Modifications. Council President Snider asked about charging the less expensive fee,given our approach to get reimbursed for the work. Assistant Community Development Director McGuire said to keep in mind that some of these things are new and do not have a track record of the costs. He said last time staff brought the fee schedule to Council with the cost of service study, Council chose to go with a lesser fee for minor modifications so he applied that logic to some of the lesser reviews. Councilor Goodhouse asked if the ADU SDC conversation will be scheduled. Mayor Cook asked if someone came in today for an ADU,would they be charged an SDC. City Attorney Rihala said they would,based on the condo equivalency which is less than a single-family detached home. She said there is a flat amount for parks and transportation, water is based on the meter, and sewer is a CWS charge based on size. D. Public Testimony: There was none E. Response to testimony by staff: None F. Mayor Cook closed the public hearing. G. Council Discussion and Consideration: Resolution No. 18-54 Councilor Woodard moved to approve Resolution No. 18-54. Councilor Anderson seconded the motion. City Recorder Krager read the number and title of the resolution. RESOLUTION No. 18-54—A RESOLUTION AMENDING THE MASTER FEES AND CHARGES SCHEDULE TO BE CONSISTENT WITH RECENT AMENDMENTS TO THE COMMUNITY DEVELOPMENT CODE OF THE CITY OF TIGARD Mayor Cook conducted a vote and the motion passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES —December 11, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 15 of 16 Yes No Mayor Cook ✓ Councilor Goodhouse V Council President Snider V Councilor Woodard ✓ Councilor Anderson V 11. NON-AGENDA ITEMS There were none. 12. EXECUTIVE SESSION None Scheduled 13. ADJOURNMENT At 9:30 p.m. Council President Snider moved for adjournment. Councilor Goodhouse seconded the motion and Mayor Cook conducted a vote. The motion passed unanimously. Yes No Mayor Cook V Councilor Goodhouse ✓ Council President Snider V Councilor Woodard ✓ Councilor Anderson V Carol A. Krager, City Recorder Attest: Jason B. Snider,Mayor Date TIGARD CITY COUNCIL MEETING MINUTES —December 11, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 16 of 16 71II, City ofTigard = Tigard City Council Meeting Minutes TIGARD December 18, 2018 I 1. BUSINESS/WORKSHOP MEETING A. At 6:31 p.m. Mayor Cook called the meeting to order. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Councilor Anderson Mayor Cook 4 Councilor Goodhouse Council President Snider Councilor Woodard C. Mayor Cook asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—None. Mayor Cook turned the first part of the meeting over to Council President Snider. 2. CITIZEN COMMUNICATION (Two Minutes or Less,Please) A. Follow-up to Previous Citizen Communication—None. B. Citizen Communication Sign-up Sheet Billy Winters, 15360 SW Thames Lane,Tigard, OR 97223,discussed his concerns regarding connectivity issues in the River Terrace neighborhood to the next neighborhood and Orchard Park. Community Development Director Asher met with Mr.Winters afterwards. Pete Truax,Forest Grove Mayor, Steve Callaway,Hillsboro Mayor,3131 Forest Gale Drive, Forest Grove OR 97116,and Lou Ogden,Tualatin Mayor,21040 SW 90th Avenue, Tualatin,OR,spoke about Mayor Cook's passion for his service to the city of Tigard and his many accomplishments during his time as Tigard Mayor. They presented him with a card, CITY COUNCIL MEETING MINUTES—December 18, 2018 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 1 of 9 coins from the City of Forest Grove and a United States flag that was flying at the Capital in Washington D.C. Mayor Ogden thanked Councilor Woodard for his service,complimented him on his passion for the citizens of Tigard,and continued family legacy on Tigard City Council. 3. CONSENT AGENDA A. A RESOLUTION THANKING CITY COUNCILOR MARC WOODARD FOR HIS OUTSTANDING SERVICE TO THE CITY OF TIGARD B. A RESOLUTION THANKING MAYOR JOHN L. COOK FOR HIS OUTSTANDING SERVICE TO THE CITY OF TIGARD C. APPROVE CITY COUNCIL MINUTES: • October 30,2018 • November 13,2018 • November 20,2018 Councilor Anderson motioned to approve the consent agenda. Councilor Goodhouse seconded the motion. Motion passed unanimously. Name Yes No Councilor Anderson 4 Mayor Cook J Councilor Goodhouse Council President Snider J Councilor Woodard Councilor Anderson read Resolution No. 18-55 thanking Councilor Woodard for his outstanding service to the city of Tigard. Resolution No. 18-55 -A RESOLUTION THANKING CITY COUNCILOR MARC WOODARD FOR HIS OUTSTANDING SERVICE TO THE CITY OF TIGARD Council President Snider thanked Mayor Cook for his friendship and read Resolution No. 18-56 thanking Mayor Cook for his outstanding service to the city of Tigard. Resolution No. 18-56 -A RESOLUTION THANKING MAYOR JOHN L. COOK FOR HIS OUTSTANDING SERVICE TO THE CITY OF TIGARD CITY COUNCIL MEETING MINUTES—December 18, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov Page 2 of 9 4. LOCAL CONTRACT REVIEW BOARD—CONSIDER FANNO CREEK TRAIL ALIGNMENT STUDY CONTRACT AWARD Senior Project Engineer Enloe and Purchasing Manager Barrett presented this item. Mr. Barrett provided details outlining the contract and explained the project. Councilor Woodard motioned to award the contract for the Fanno Creek Trail alignment study. Council President Snider seconded the motion. Motion passed unanimously. Name Yes No Councilor Anderson Mayor Cook Councilor Goodhouse Council President Snider 4 Councilor Woodard 5. CONSIDER RESOLUTION TO DELEGATE AUTHORITY TO HOLD A PUBLIC MEETING ON AFFORDABLE HOUSING Associate Planner Warren presented the item,provided background information and explained why staff had brought the item forward to council. Councilor Anderson motioned to approve Resolution No. 18-57. Councilor Goodhouse seconded the motion. Motion passed unanimously. Resolution No. 18-57—A RESOLUTION TO DELEGA 1'h TO TIGARD COMMUNITY DEVELOPMENT DEPARTMENT STAFF THE AUTHORITY TO TAKE ALL NECESSARY AND REASONABLE ACTIONS TO HOLD A PUBLIC MEETING IN COMPLIANCE WITH OREGON ADMINISTRATIVE RULE 813-112-0030 AND THE CITY'S 2018-19 OREGON HOUSING NEEDS PLANNING GRANT OBLIGATIONS Name Yes No Councilor Anderson "I Mayor Cook Councilor Goodhouse Council President Snider Councilor Woodard 6. JOINT MEETING WITH THE TIGARD BUDGET COMMITTEE CITY COUNCIL MEETING MINUTES—December 18,2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 3 of 9 Finance and Information Services Director LaFrance presented this item and members of the Budget Committee in attendance included: Tim Cadman,Liz Newton,Chris Bence,Clifford Rone, Stephanie Veal and Heidi Lueb. Mr. LaFrance said they are looking for recommendations and guidance for the upcoming Budget Committee meetings. He said staff is proposing some changes to the process and they want to be successful with these changes. City Manager Wine said it is important in the next year to put the city on a sustainable and financially stable fiscal path for the 2020 budget. She said the city is financially stable,but that the city's service level and resources for community growth are strained. She explained where the budget is currently and cuts that need to be made in the next budget cycle,which includes the elimination of Peer Court. She talked about the upcoming budget discussion and what that will look like,how to manage city resources,the performance audit that would be coming before council soon to see where the city can be more efficient and the possibility of pursuing another local option levy in May 2020. Mr. LaFrance said with direction from the City Manager,they are telling staff to"hold the line" when preparing their budgets in order to achieve these goals. He said each department is being asked to propose budget cuts in service areas that are funded through the general fund,and talked about how the performance audit would be funded and the proposed consolidated meeting schedule. Budget Committee Member Cadman said there is value in having more than one budget meeting, and they need to consider public perception as well as allow enough opportunity for public testimony. Council President Snider asked staff how long they propose having the meeting on a Saturday. Mr. LaFrance replied five hours. He said last year they held four budget committee meetings,which combined,totaled a little over four hours with public testimony. Councilor Goodhouse agreed that holding the budget committee meeting on one day is better and more efficient or possibly having one day for the meeting along with some kind of onboarding forms that could be submitted to the City Manager ahead of time, so that staff could be prepared. Mr. LaFrance explained the proposed schedule allows three-weeks for budget committee members to submit questions prior to the meeting so that staff could have responses to the questions ready at the meeting. Mayor Cook talked about when he sat on the County board,and said they normally held two-day budget meetings,and that they also held a meeting on the first or second week in February where they informed the committee on how the current year was going,what the upcoming budget looked like and fund balances. CITY COUNCIL MEETING MINUTES—December 18,2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 4 of 9 Budget Committee Member Rone appreciated council's comments and said having enough information two to three-weeks ahead of time is good idea,and if staff could do that,then trying to have one meeting on a Saturday may work. Budget Committee Member and Councilor-Elect Newton said that when she was talking to people during her campaign,there was a lot of interest from the public to be informed. She said she is nervous about just having one meeting and there not being enough opportunity to engage with the public. Budget Committee Member Veal said that having just one meeting could be difficult with families. She suggested maybe having a meeting on a Saturday and then another on a Thursday. She wants to make sure they give the public enough opportunities to be engaged in the budget process. Mayor Cook asked staff if they have had fewer budget committee meetings in the past. Mr. LaFrance replied that in the past there have been two and sometimes three budget committee meetings. Mr. LaFrance suggested they hold a meeting in February to start the process,hold a Saturday meeting and plan to have another meeting on a Thursday if needed. Councilor Goodhouse said he thought they could get the budget done in two meetings. Budget Committee Member Cadman said it is important to communicate with the public so they understand why the proposed budget cuts would be less than originally anticipated when they went out for the Levy. Council President Snider asked if the budget committee wants to be involved in how the city is communicating the need for a Levy to the public. He asked which group is the right group in advising the communication team on what to say. City Manager Wine said the city has the Committee for Citizen Engagement,and that their role is to consult on how the city communicates with the community. Council President Snider said he has concerns that the group may not know all the details that are involved in this work. Councilor Goodhouse agreed and said the budget committee could explain better how the city's shortfall is less than was expected,but that there is still a need for budget cuts,especially going forward in order to be sustainable. Budget Committee Member Rone said the focus has to be on what was done,why it was done and additionally there are things the citizens are not getting that they would have gotten before. There have been cuts to the police department and to the library. Budget Committee Member Bence offered to help with the community engagement piece. CITY COUNCIL MEETING MINUTES—December 18,2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 5 of 9 Budget Committee Member Veal stated she does not believe the smaller budget cuts are a detriment, but instead work to their favor. She said what she heard when the levy failed,was that people wanted proof that the city can take what they have and be efficient with it before asking for more. She said now the city can go back and say they listened to the public and then let them know where the city still needs to be. Mayor Cook said he does not want to lose the fact that they are still talking about$400,000,when the total cuts have been about 3 million dollars. As they go forward and communicate this to the public,the city needs to continue letting people know how much has been cut over the last couple of years. Budget Committee Member Lueb said that from an outside perspective and from someone who was not involved in the process last year,the communication failed on the levy. She said she did not understand the levy and did not support it. It is incredibly important that the people with the knowledge help and be involved in the messaging,to explain it to the community. She said people do not recognize services that are being cut unless it is to the services they utilize. Budget Committee Member and Councilor-Elect Newton said it is important for the community to see what services they do get for their money. Budget Committee Member Rone said the city needs to start communicating and educating the public on why a levy is needed earlier. Mr. LaFrance said staff has the direction they need and is excited about going forward with such an active group. They need to remind the community there has been 3 million dollars in budget cuts already,what led to the reduction in the next budget cycle budget cuts and have a plan moving forward with services in the future and what that could look like. 7. EXTERNAL FINANCIAL AUDIT AND CAFR PRESENTATION WITH MOSS ADAMS Finance and Information Services Director LaFrance and Assistant Finance Director Isaksen presented this item. Jim Lanzarotta with Moss Adams attended. Mr. Isaksen said staff would be presenting the results of the annual audit,which had already been presented to the Audit Committee and then introduced Jim Lanzarotta with Moss Adams who would provide council with the details of the audit. Mr. Lanzarotta explained the audit review included an independent verification of the financials to make sure the numbers are correct;looking at source documents,talking to the bank and legal counsel, notifying council of any financial weaknesses in controls and management uses. They are required to perform an additional financial audit of the Federal Grant money the city receives,and reviewing the administration of that money. They are required to test the city's compliance with specific laws relating to the city's adoption,administration of the budget and noticing of budget meetings, changes the city made,and did the city go through all the correct steps to correct those necessary changes legal. He said because staff compiles the budget documents,they perform a CITY COUNCIL MEETING MINUTES—December 18, 2018 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 6 of 9 technical review of the documents making sure they are consistent with the audited numbers and if the city has all the things required by the governmental accounting standards. Reviewing additionally because the city submits the budget for an additional financial award,and finally their review includes reporting their findings. He was pleased to say the results from their audit is an unmodified opinion,a clean opinion and is the best result the city could get. He explained there were some things within the internal controls,but nothing that needed to be reported in writing,which is good. There were a few non-compliance standards issues,but found no compliance issues,and discussed the few audit adjustments that needed to be made. He congratulated city staff,council's leadership and thanked the audit committee for being so active and engaging. Mayor Cook said it is not unusual for cities to have some type of audit adjustments,and these are not items that were accrued or change what the city has in the bank. Mr. Lanzarotta confirmed. Mr. Lanzarotta discussed his observations and improvements that could be made,like reviewing utility billing rates to ensure approved rates are entered into the system,review right-of-way worksheet to ensure square-footage amount is accurate and establish a governing agreement with Lake Oswego for the water partnership. He thanked city staff for their excellent facilitation of the audit process. Councilor Goodhouse asked if there are any recommendations to catch the adjustments for the future. Mr. Lanzarotta said these adjustments are year-end processes and are common,but that possibly a more frequent review in the processes that are in place could help. Councilor Goodhouse stated that over all,the audit was good and complimented staff on their work. Mr. Lanzarotta said although there were a few errors, there was nothing significant and the results of the audit are good. Mr. LaFrance recognized the citizen members from the audit committee and asked those in the audience stood to be recognized. Mayor Cook said six years ago,the city did not have an audit committee and that some cities still do not. He said this helps in making the city more transparent and more accountable. Mr. LaFrance said audit committees are a best practice and that an engaged committee makes for a better process. Mayor Cook thanked everyone. 8. CONSIDER A LONG IbRM WA 1'hR SERVICE AGREEMENT WITH THE CITY OF DURHAM AND THE TIGARD WA 1'ER DISTRICT Public Works Director Rager and Information Services Director LaFrance presented this item. CITY COUNCIL MEETING MINUTES—December 18,2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 7 of 9 Mr. Rager discussed the previous agreement and the process they followed to work with the facilitator in 2016 to work towards a new agreement. He said a year ago,each city had their attorneys work together to get to final agreement,it was not an easy process,and there were some ambiguous language and challenges to get through,but in the end they were able to come to an agreement. He explained this is an agreement about how water will be provided to each entity in the future and the relationship between Durham and the Tigard Water District. He outlined changes that all three entities agree need to be made that came together after council received their agenda packet. He said council has those changes in front of them and the city attorney will go over these changes. He informed council that the Intergovernmental Water Board would become an advisory board to the city council and referred to as the Water Advisory Board. City Attorney Rihala explained the two changes to the agreement that came in earlier that day in which all parties agreed to. The first is in section 10.4,clarifying that all parties equally share the costs of possible withdrawal from Tualatin Valley Water District(TVWD),funding to come from the water fund,and the other change is in 11.3,clarifying the process for valuing the system assets. Councilor Woodard motioned to approve the long-term water agreement with the city of Durham and the Tigard Water District as presented with the amendments as stated by the City Attorney. Council President Snider seconded the motion. Motion passed unanimously. Name Yes No Councilor Anderson Mayor Cook Councilor Goodhouse Council President Snider Councilor Woodard 9. CONSIDER CHANGES TO THE EMPLOYMENT AGREEMENT CONTRACTS FOR THE CITY MANAGER AND CITY ATTORNEY Human Resources Director Bennett presented this item and explained the adjustments and provided background on the market analysis. Mayor Cook clarified that staff did not come up with the numbers but that council had. HR Director Bennet assisted with corrections after council discussion. Council President Snider motioned to approve the employment contract changes for the City Manager and a merit increase to the City Attorney. Councilor Goodhouse seconded the motion. Motion passed unanimously. Name Yes No CITY COUNCIL MEETING MINUTES—December 18,2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 8 of 9 Councilor Anderson Mayor Cook Councilor Goodhouse Council President Snider Councilor Woodard 10. NON AGENDA ITEMS—There was none. 11. EXECUTIVE SESSION—There was none. 12. ADJOURN At 8:27 p.m. Councilor Goodhouse moved to adjourn the meeting and Councilor Woodard seconded the motion. Motion passed by a unanimous vote. Name Yes No Councilor Anderson Mayor Cook Councilor Goodhouse Council President Snider Councilor Woodard Kelly Burgoyne,Deputy City Recorder Attest: Jason B. Snider,Mayor Date: CITY COUNCIL MEETING MINUTES—December 18,2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 9 of 9 qCity of Tigard Tigard City Council Meeting Minutes TIGARD January 8, 2019 8 RECEPTION—A reception for incoming council members, friends and family was held in the City Hall Lobby from 5:50-6:30. 1. BUSINESS MEETING A. At 6:31 p.m. Mayor Snider called the meeting to order. B. City Recorder Krager called the roll. Present Absent Councilor Anderson ✓ Mayor Snider ✓ Councilor Goodhouse ✓ Councilor Newton ✓ C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance. D. Mayor Snider asked Council and staff for any Non-Agenda items. There were none. 2. MAYOR AND COUNCILOR INAUGURATION Judge O'Brien administered the oath of office to council members elected in the November 6, 2018 election. Afterwards, councilors made their remarks. • Mayor Jason B. Snider • Councilor John Goodhouse • Councilor Liz Newton Councilor Newton thanked the voters of Tigard and said she was honored and humbled by their support. She thanked her family and friends for walking for her during her campaign,Helen Marvin for being her creative director,her sister Margaret for acting as campaign manager and treasurer and Tom for taking care of Facebook during her campaign. She thanked everyone and said she was honored to be representing them on the city council and added, "Let's get to work" Councilor Goodhouse thanked his wife Rebecca for her support through the years and noted that serving on council takes a lot of time away from the family. He thanked the voters and TIGARD CITY COUNCIL MEETING MINUTES -January 8, 2019 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 1 of 4 supporters in the room and those in the community who supported him with signs and news articles. He said it means a lot to him to serve the citizens by being on the council for four more years and looks forward to listening to the residents, seeing what needs to be done and then helping to get the job done. He said he prides himself on listening to residents to hear what the needs of the community are and making decisions based on that. He said his door is always open and he can always be reached. Mayor Snider said as 2019 begins he is humbled to begin serving as mayor of Tigard. He recognized and thanked his family members present,in particular his wife Jodi and children, Kellen,Ainsley and Bowen. He said they all make significant sacrifices so he can serve, and his wife makes it possible by running their household and doing more than her fair share of raising their children. Mayor Snider said as he reflected on what he heard in the past year listening to thousands of residents,business leaders and community groups,it was clear to him that four values are important to the community. • The No. 1 item is Community and we must enhance our interactions with our community ensuring that we have strong relationships with all of our neighborhoods, community groups and businesses. He said the public can expect more council outreach, outreach events and opportunities to share their perspective with city leaders. • No. 2 is Diversity,Equity and Inclusion. The city will create a more inclusive workplace and improve how we are growing our diverse community. Tigard must become a vibrant, diverse and livable community that fosters innovation, enriches the lives of all of its residents, and embraces intentional community engagement. • No. 3 is Service. The City of Tigard will build a culture of service ensuring city government is seen both internally and externally,as a reliable partner and steward. Our leaders will be equipped with the skills and confidence to make decisions based on date and community desires. • No. 4 is Transparency and Accountability. The City will aspire to continually improve the level of transparency that we provide to the public about our operations and our services. I plan to regularly share key performance targets and our city's departmental results with all citizens. He said he was committed to working on these values and engaging the entire community on key 2019 initiatives,including the SW Corridor, the Tigard Triangle and financial stability. He acknowledged he was excited to be working alongside other councilors Tom Anderson,John Goodhouse and Liz Newton. They are all very capable and prepared civic leaders and absolutely dedicated to what is best for Tigard. He thanked the people of Tigard for trusting him to lead the community and said, "Now it's time to get to work!" TIGARD CITY COUNCIL MEETING MINUTES -January 8, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 2 of 4 3. CONDUCT COUNCIL PRESIDENT ELECTION City Recorder Krager distributed council president ballots to Council. Council marked their ballots and returned them to her. She tallied the votes and announced that the 2019-2020 council president is John Goodhouse. 4. DISCUSS APPLICATIONS FOR CITY COUNCIL VACANCY Mayor Snider said the vacancy is to replace his position as councilor which became vacant when he was elected mayor. The process was outlined in November and published on the city website in December. Sixteen applications were received and ten met the criteria to serve as city councilor in the City of Tigard. All council members listed their top candidates in no certain order. Councilor Anderson: Jason Rogers,Bryan Wolf, Heidi Lueb,Jenny McCabe Councilor Goodhouse: Heidi Lueb,Patrick Winters,Bryan Wolf Councilor Newton: Jason Rogers,Tristan Irvin,Jenny McCabe,Ahsha Miranda Mayor Snider: Heidi Lueb,Bryan Wolf,Jason Rogers,Tristan Irvin Mayor Snider proposed that those who were not listed would not receive further consideration. Council indicated acceptance of that proposal. He asked Councilors to discuss the process they used to select their top candidates. Councilor Goodhouse said he chose Heidi Lueb because like the previous mayor, she is a CPA and it was helpful during budget discussions. He said the current council has similar thoughts and works together well but he thought it would be good to bring in the different perspective of well- travelled and well-versed Patrick Winters. He said Bryan Wolf has dealt with a lot of different careers and has venture capitalism experience which could be good for the vision of growing the downtown and Triangle areas. Councilor Anderson discussed the process and noted that applicants were asked for some background information, a resume and answers to supplemental questions. He read the questions and said there were some great answers and the candidates were very thoughtful, some being more detailed than others. He noted that applicant Jason Rogers had been PRAB Chair,President of the Planning Commission and he served together with him as Vice Chair when he was on the Planning Commission. He commented that applicant Bryan Wolf had an impressive resume and answers to the questions. He said Jenny McCabe was a candidate in the recent elections and came in as a strong third in his ratings. Her answers were very interesting.Applicant Heidi Lueb solved the Measure 50 and 5 riddle and her answer to that question was very impressive. Councilor Newton remarked that before she read the applications she decided how she would review them. She looked for the degree of involvement and commitment to the community, understanding of the role of a councilor, and completeness of the answers. She said she was not looking for someone that agrees with her and that a different perspective was good. Mayor Snider said he used a similar approach as Councilor Newton. He awarded 1-3 points on a number of domains (education,work experience,involvement and/or commitment to the City of TIGARD CITY COUNCIL MEETING MINUTES —January 8, 2019 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 4 Tigard or another community). He graded each essay on a 1-3 scale and then ranked them.There were a few applicants that did not have thorough answers in their essays,which indicated no research. He said one of those ended up on a councilor's list tonight and this was concerning. Applicants Heidi Lueb,Bryan Wolf and Jason Rogers received three of four council votes. Mayor Snider asked if there was anyone who wanted to move any more forward.There was a tie between the next highest,with two votes each for Tristan Irvin and Jenny McCabe. Councilor Newton noted that both names were on her top list. Councilor Goodhouse made a motion to move forward with Heidi Lueb,Jason Rogers and Bryan Wolf for interviews next week with reference checking conducted in between. Councilor Newton seconded the motion. Mayor Snider conducted a vote and the motion passed unanimously. Yes No Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Mayor Snider congratulated the applicants selected for interviews that were in the audience. City Manager Wine said the City Recorder would be in touch with applicants. An agenda will be published and will include 45 minutes for each interview, starting at 6:30 p.m. The Mayor or HR Director will be doing reference checks in between now and then and Mayor Snider will have a report for council next Tuesday. Mayor Snider requested that those being interviewed remain in the lobby during the other interviews so they do not hear the questions prior to their own interview. 5. EXECUTIVE SESSION None Scheduled. 6. NON-AGENDA ITEMS None 7. ADJOURNMENT At 7:00 p.m. Councilor Anderson moved for adjournment. Council President Goodhouse seconded the motion. Mayor Snider conducted a vote and the motion passed unanimously. Yes No Councilor Anderson V Mayor Snider ✓ Councilor President Goodhouse V Councilor Newton ✓ Carol A. Krager,City Recorder Attest: Jason B. Snider, Mayor Date TIGARD CITY COUNCIL MEETING MINUTES -January 8, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 4 of 4 IIIli City ofTigard • Tigard City Council Meeting Minutes TIGARD January 15, 2019 1. BUSINESS/ WORKSHOP MEETING A. At 6:32 p.m.Mayor Snider called the meeting to order. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Councilor-Vacant Councilor Anderson Mayor Snider Council President Goodhouse Councilor Newton J C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—None. 2. CONSIDER IN'1'hRVIEWING ADDITIONAL CITY COUNCIL CANDIDATES FOR THE COUNCIL VACANCY City Manager Wine presented this item. Council discussed one of the recent candidate that was previously selected to be interviewed,but withdrew their candidacy, therefore leaving only two candidates to be interviewed. She explained this item before council is the consideration of interviewing two additional finalists due to that withdrawal. Council President Goodhouse motioned to interview the two candidates receiving the next highest number of votes,Jenny McCabe and Tristan Irvin. Councilor Anderson seconded the motion. Motion passed unanimously. Name Yes No Councilor-Vacant Councilor Anderson Mayor Snider Council President Goodhouse i Councilor Newton TIGARD CITY COUNCIL MEETING MINUTES-January 15, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov Page 1 of 4 3. DISCUSS CITY COUNCIL VACANCY AND HOLD CANDIDATE IN 1'ERVIEWS Mayor Snider thanked the candidates,explained the interview process,and asked that each candidate start the interview with their understanding of the time commitment that comes with being on City Council. Former Councilor Woodard was asked to come forward and draw candidate names from the bowl to decide the order of those to be interviewed. City Council interviewed the following candidates in the order listed below. 1. Jason Rogers 2. Jenny McCabe 3. Tristan Irvin 4. Heidi Lueb Mayor Snider asked each candidate the first and third question. Councilor Newton asked each candidate the second and final question. Council President Goodhouse asked each candidate the fourth and fifth question. Councilor Anderson asked each candidate the sixth and seventh question. At 7:53 p.m. Mayor Snider called a ten-minute recess. At 8:04 p.m. Mayor Snider reconvened the meeting. City Council discussed the candidate interviews,answers to the questions and their top two candidates and why. They thanked each of the candidates and said they all did an excellent job responding to their questions. Council President Goodhouse said his top two candidates were Heidi Lueb and Jenny McCabe. Councilor Anderson said his top two candidates were Jason Rogers and Heidi Lueb. Councilor Newton said her top two candidates were Jason Rogers and Tristan Irvin,but appreciated Jenny McCabe's questions she had of Council. Mayor Snider said that based on the interviews and answers his number two candidates were Heidi Lueb and Tristan Irvin,and said he firmly believes they are a stronger council when they have more perspective and he agreed that Jason Rogers is a strong candidate,but that he shares the same perspective in many ways with him. Council President Goodhouse motioned to appoint Heidi Lueb to fill the current council vacancy. Councilor Anderson seconded the motion. Council discussed what they are looking for in the individual they would be appointing,and said they wanted someone who would complement the current council with new and different perspectives TIGARD CITY COUNCIL MEETING MINUTES-January 15, 2019 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov Page 2 of 4 around the issues the city is facing and will be facing. They discussed each of their top two candidates, their strengths,confidence level,communication skills and responses to council's interview questions. Mayor Snider asked Council if anyone would like to amend the motion on the floor since it did not include the term of service in the original motion or if Councilor Goodhouse would like to withdraw his motion and make a new motion. Council President Goodhouse withdrew his motion. Councilor Goodhouse motioned to appoint Heidi Lueb to fill the current council vacancy through December 31,2020 and swearing in to office on January 29,2019. Councilor Anderson seconded the motion. Motion passed unanimously. Name Yes No Councilor-Vacant Councilor Anderson Mayor Snider Council President Goodhouse Councilor Newton 4. NON AGENDA ITEMS—There was none. 5. EXECUTIVE SESSION: At 8:22 p.m. Mayor Snider announced that the Tigard City Council and Town Center Development Agency would go into Executive Session to discuss real property transaction negotiations under ORS 192.660(2)(e).All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision.The City Council and Town Center Development Agency adjourned from Red Rock Creek Conference Room after the Executive Session. 6. ADJOURNMENT At 8:38 p.m. Council President Goodhouse motioned to adjourn the meeting. Councilor Anderson seconded the motion. Motion passed unanimously. Name Yes No Councilor-Vacant Councilor Anderson Mayor Snider Council President Goodhouse J Councilor Newton TIGARD CITY COUNCIL MEETING MINUTES-January 15, 2019 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 3 of 4 Kelly Burgoyne, Deputy City Recorder Attest: Jason B. Snider,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES -January 15, 2019 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 4 of 4 AIS-3759 4. C. Business Meeting Meeting Date: 01/29/2019 Length (in minutes): Consent Item Agenda Title: Proclaim January as School Board Appreciation Month Prepared For: Joanne Bengtson, City Management Submitted By: Joanne Bengtson, City Management Item Type: Receive and File Meeting Type: Proclamation Public Hearing: No Publication Date: Information ISSUE Should Mayor Snider proclaim January as School Boad Appreciation Month? STAFF RECOMMENDATION / ACTION REQUEST Issue the proclamation honoring these elected volunteers. KEY FACTS AND INFORMATION SUMMARY School District staff requested Mayor Snider issue a proclamation as part of their celebration of the community members who make up the Tigard - Tualatin School District 23J Board of Directors. OTHER ALTERNATIVES COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first time the Council has issued a proclamation for this celebration. Attachments Proclaim School Board Appreciation Month ,..m..6,,_ _ ‘,1, ,,,s1c,,,,z, #,;_t .--.'"4"I'''. '11-' ‘-1. - -4144'vg' 1 -.1"'-'1(' ' *" — '''.**?A'''''1*.:.:A.:'' :17::: .ti Fi*:litifij F i-- r--,A, glivto 0 ( ,,,,, :::;:;„- ., , . i, , -- , „ , ''' ft .1 _, . City of Tigard -` School Board Appreciation Month fir, January 2019s= � WHEREAS.the City of Tigard relies on the leadership of the Tigard-Tualatin School District 23J to prepare our community's young people for success in school and beyond; -' and ,i, i WHEREAS,the governance of our school district is dependent on dedicated community - servants to provide sound budgetary and operational oversight, set high standards for ,. i. academic achievement and ensure our school buildings are safe and meet the needs of f.�r' ' students,teachers and the community; and - j WHEREAS,Tigard is lucky to have exemplary school board members who value the I. importance of building collaborative relationships based on trust,teamwork and shared -. accountability;and _ i WHEREAS,the Tigard-Tualatin School Board members serve their community with honor. integrity and a commitment to our children's future. `I NOW THEREFORE BE IT RESOLVED THAT I,Jason B.Snider,Mayor of the City of i Tigard,Oregon,do hereby proclaim January 2019 as SCHOOL BOARD RECOGNITION MONTH i. in Tigard, Oregon and urge all residents join me in honoring the members of the Tigard- Tualatin School District 23J Board: Chair Jill Zurschmeide,Vice-Chair Maureen Wolf, Terri Burnette, Karen Emerson and Sharon Fox for their dedication and hard work to ensure our youth are well-prepared to face the future and make our community a better place. :'i 'I Dated this day of ,2019. z ' "'i IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the =1 i' City of Tigard to be affixed. , 16 s, Jason B. Snider, Mayor -. • y City of Tigard I Attest: City Recorder i a 5 r AIS-3761 4. D. Business Meeting Meeting Date: 01/29/2019 Length (in minutes): Agenda Title: Consider Contract Award with VMware for Enterprise Licensing Agreement Submitted By: Joseph Barrett, Finance and Information Services Item Type: Motion Requested Meeting Type: Consent Agenda - LCRB Public Hearing Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Local Contract Review Board award a licensing agreement with the VMware software company for the city's virtuali7ed server, desktop, network, and storage platform? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the Local Contract Review Board award a licensing agreement with the VMware software company for five years with an estimated cost of$474,349 and direct the City Manager to take the necessary steps to execute the agreement. KEY FACTS AND INFORMATION SUMMARY The IT division seeks to enter into a 5-year Enterprise Licensing Agreement (ELA) with the VMware software company for the city's virtuali7ed server, desktop, network, and storage platform. Year 1 of the 5-year ELA is covered by a $76,000 MACC grant for the NSX software and the existing funds in the IT budget. This ELA would require an ongoing $49,870 increase to the IT budget to cover the annual costs of years 2-5. This ELA has multiple components contained within for the 5-year term: new software, software maintenance, deployment and configuration services, cloud-based proof of concept, and continued training. These components lay the groundwork of a 5-year plan to migrate server computing and storage to a cloud-based platform. The component details are as follows: New Software. Two new virtuali7ed software capabilities, NSX Network Security and the VSAN hyperconverged storage platform,will be added to our existing VMware software portfolio. NSX is a product that adds virtual networking and security components to our existing capabilities. With over 85% of our servers and desktops using the VMware virtual platform, virtual-to-virtual security is an increasing threat that could be exploited with devastating results. NSX will allow us to properly secure traffic between virtual desktops and servers. VSAN is a hyperconverged storage solution which will allow us to utilize existing computer hardware as a storage solution. This will allow the city to run critical workloads on existing server infrastructure, reduce the need for expensive SAN (storage area network) devices, and ultimately eliminate the need for expensive single-storage devices. Software Maintenance. All software maintenance for existing VMware products (Vsphere) and new components (NSX and VSAN) are included in the ELA annual pricing. Deployment.The initial engineering, deployment, and configuration of the new services NSX and VSAN are included in the ELA pricing utilizing the expertise of the VMware engineers for a specific customized design, implementation and configuration built for our computing environment. Cloud Based Proof of Concept (POC). Included in the ELA pricing is enough credits for the City to begin exploring cloud-based options for our server compute and storage environment. The ultimate goal for this POC is to begin running non-critical workloads in the VMware cloud hosted solution and start exploring the capabilities and determine the viability of eventually migrating all server-based workload and storage from physical on-premise devices to a cloud-based environment. Continued Training. The key to a successful technology department is continual training on feature enhancements, best practices, and industry standards. This ELA includes enough credits for multiple staff members to engage in VMware provided training classes and attend the annual user conference. This training and engagement will ensure the technology investment does not become stale and underutilized. The agreement will be made through a permissive cooperative purchase by way of the city's membership with Sourcewell, a cooperative purchasing body available to government entities. Through this form of purchase, the city is able to make execute the agreement by way of a third-party seller, in this case Dell EMC. Under both Tigard Public Contracting Rule 10.085 and Oregon Revised Statute 279A.215, the city is eligible for permissive cooperative procurements. This form of procurement allows the city to recognize bulk-pricing discounts without conducting a full formal request for proposal and saves the cost of conducting a full Request for Proposal that would likely result in little competition given the nature of this licensing agreement. OTHER ALTERNATIVES The Local Contract Review Board may reject this award recommendation and direct staff to explore other options. It is unlikely that this approach would produce a lower-cost solution. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first time the Local Contract Review Board has discussed this contract. Fiscal Impact Cost: $474,350 Budgeted (yes or no):Yes Where budgeted?: Central Services Fund Additional Fiscal Notes: The enterprise licensing agreement will be for five years with annual payments of$94,870 for a lifetime total of$474,350. The first year payment will be partially funded with a $76,000 grant from the Metropolitan Area Communications Commission (MACC). The ELA will be incorporated into the IT division's annual budget request. Attachments No file(s) attached. AIS-3692 4. E. Business Meeting Meeting Date: 01/29/2019 Length (in minutes): 5 Minutes Agenda Title: CONSIDER INTERGOVERNMENTAL AGREEMENT WITH WASHINGTON COUNTY FOR 121st AVENUE IMPROVEMENTS Prepared For: Jeff Peck Submitted By: Jeff Peck, Public Works Item Type: Motion Requested Meeting Type: Council Update, Discussion, Business Direct Staff Meeting - Main Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the City of Tigard enter into an Intergovernmental Agreement with Washington County to construct 121st Avenue improvements from Whistlers Loop to Tippit Place? STAFF RECOMMENDATION / ACTION REQUEST Authorize Mayor Snider to sign the intergovernmental agreement. KEY FACTS AND INFORMATION SUMMARY 121st Avenue is a busy, narrow roadway with a very narrow roadway shoulder that prohibits walking or biking outside of the travel lane. This route would otherwise be used by many people for traveling to and from their neighborhoods. This project will complete roadway and sidewalk improvements along 121st Avenue to fill in a gap between existing sections of curbed roadway with sidewalks. Intersections within the project limits will receive wheelchair ramp improvements to meet current ADA standards. Bike lanes will be added and the existing roadway will be resurfaced. The project will include: •Additional street lighting •An upgrade to the storm drainage system •Additional sanitary sewer laterals as needed •Incorporation of a water system CIP project (CIP No. 96050 -- Fonner Street / 121st Avenue Valve and Piping Improvements) which will add a 24-inch water transmission pipe between Fonner Street and Tippit Place, and will improve the water system's ability to serve the western portions of the water service area. This is the top priority project for the Tigard Transportation Advisory Committee (TTAC) and is mostly paid for by MSTIP funding. OTHER ALTERNATIVES Council can choose not to enter into the IGA with Washington County to improve 121st Avenue at this time and relinquish MSTIP funding. COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS The 121st Avenue improvement project is listed in the TSP as Project No. 34, was ranked as a top priority project by the Tigard Transportation Advisory Committee (TTAC), and is now listed in the CIP. The project meets the city's strategic vision for walkability and it aligns with ongoing Complete Streets policy work. DATES OF PREVIOUS CONSIDERATION Council has not been briefed previously on this project. Fiscal Impact Cost: 1,129,000 Budgeted (yes or no): yes Where Budgeted (department/program): CIP 95050 & CIP 96050 Additional Fiscal Notes: The city's contribution is for utility improvements (sanitary sewer, water, and associated easement acquisition costs) not covered under MSTIP funding. Attachments 121st IGA INTERGOVERNMENTAL AGREEMENT BETWEEN WASHINGTON COUNTY AND THE CITY OF TIGARD FOR TRANSPORTATION AND UTILITY IMPROVEMENTS ON SW 121ST AVENUE (SW TIPPITT PLACE TO SW WHISTLERS LOOP) THIS INTERGOVERNMENTAL AGREEMENT is entered into between Washington County, a political subdivision of the State of Oregon, acting by and through its elected officials, hereinafter referred to as "COUNTY"; and the City of Tigard, a municipal corporation, acting by and through its City Council, hereinafter referred to as "CITY." RECITALS 1 . WHEREAS, ORS 190.010 authorizes agencies to enter into intergovernmental agreements for the performance of any or all functions and activities that a party to the agreement has the authority to perform; and 2. WHEREAS, COUNTY has an approved and funded Major Streets Transportation Improvement Program project to construct road improvements to SW 121st Avenue, a City of Tigard Collector Street, from SW Tippitt Place to SW Whistlers Loop; and 3. WHEREAS, CITY desires to have utility improvement work (water line and sewer lateral installations) completed within and in conjunction with the road improvement project limits along SW 121St Avenue; and, 4. WHEREAS, CITY has requested that the design, construction, and inspection of the utility improvement work be added to the road improvements of SW 121St Avenue, and CITY agrees to pay for such requested utility improvement work; and, 5. WHEREAS, under such authority, it is the mutual desire of the COUNTY and CITY to enter into such an Agreement to cooperate in the design and construction of the improvements to the water line and sewer lateral installations as part of the road improvements to SW 121st Avenue, with the allocation of responsibilities as detailed below; AGREEMENT NOW, THEREFORE, the premise being in general as stated in the foregoing recitals, and in consideration of the terms, conditions and covenants as set forth below, the parties hereto agree as follows: Page 1 of 7 1. PROJECT DESCRIPTION 1 .1 The COUNTY road project improvements will include: road widening, curbs, sidewalks, bike lanes, street lighting, drainage, landscaping, traffic control, water quality improvements and all necessary permitting on SW 121St Avenue between SW Tippitt Place to SW Whistlers Loop, hereinafter referred to as "ROAD PROJECT" as shown generally on the attached Exhibit A. 1.2 The CITY utility improvement work includes water line construction, sewer lateral installations, and utility related easement expenses, hereinafter collectively referred to as "UTILITY IMPROVEMENT WORK" as shown generally on the attached Exhibit B. 1.3 The ROAD PROJECT and the UTILITY IMPROVEMENT WORK are referred to herein as the "PROJECT". 2. COUNTY OBLIGATIONS 2.1 COUNTY shall, upon execution of this Agreement, assign a Project Manager to be responsible for coordination of PROJECT with CITY. 2.2 COUNTY shall perform, or cause to be performed, all actions necessary for the design and construction of the PROJECT including project management, design and construction engineering, property acquisition, including right-of-way as necessary, regulatory and land use permits and approvals, public information, contract administration, inspection and construction management. COUNTY shall coordinate the design of, advertise for, award, and administer the construction contract for the PROJECT. 2.3 COUNTY shall provide CITY with the opportunity for design review of 30%, 60%, 90% and 100% (final) plans prior to bidding. COUNTY agrees to incorporate CITY comments that do not significantly impact project costs and/or schedule. 2.4 COUNTY shall, following the bid opening, notify the CITY of the amount of the construction cost of the UTILITY IMPROVEMENT WORK as contained in the bid and provide CITY the opportunity for review of the contract bid proposal prior to contract award. 2.5 COUNTY shall provide a final cost accounting for the PROJECT, including all internal and external costs, to the CITY within 45 days of final acceptance and payment to the contractor. 2.6 COUNTY shall provide legal descriptions for the PROJECT in a form acceptable to CITY so that CITY can adopt a Resolution of Necessity that will enable COUNTY to obtain necessary easements for construction of the PROJECT. 2.7 COUNTY shall provide inspection and testing of project work in coordination with the CITY. Page 2 of 7 2.8 COUNTY shall perform actions regarding compensation as set forth in Article 4 — Cornpensation. 3. CITY OBLIGATIONS 3.1 CITY shall, upon execution of this Agreement, assign a city project manager to be responsible for coordination of PROJECT with COUNTY. 3.2 CITY will participate with the COUNTY in development of the consultant work scope for the PROJECT, cooperate with the COUNTY in holding public meetings, and in developing public information and social media materials. 3.3 CITY will participate in design review of 30%, 60%, 90% and 100% (final) plans prior to bidding and provide comments to COUNTY in a reasonable time frame as requested by the COUNTY. 3.4 Within sixty (60) days of receiving the legal descriptions for the PROJECT from the COUNTY as described in 2.6 above, CITY shall provide COUNTY with a Resolution of Necessity (RON) that provides an adequate description of the PROJECT and which provides adequate legal authority to COUNTY to obtain necessary easements for the construction of the PROJECT before COUNTY acquires any such easements. 3.5 CITY delegates authority to COUNTY to act on its behalf to obtain the necessary easements through negotiation or condemnation in order to construct the PROJECT as described in the RON. 3.6 Any easements obtained on behalf of the CITY by the COUNTY shall name the CITY as the owner of those easements. 3.7 CITY shall provide to the COUNTY an Approved As To Form deed document template to be used for the necessary real property acquisitions. 3.8 CITY will review inspection and testing of PROJECT work by COUNTY. CITY may perform additional testing at its own expense, and may require additional and/or corrective work to complete the PROJECT if, in the CITY's judgment, it is in the public interest to do so. 3.9 CITY shall perform actions regarding compensation as set forth in Article 4 - Compensation. ARTICLE 4 - COMPENSATION 4.1 DESIGN: As design work for the PROJECT is performed, County shall, on a quarterly basis, prepare and submit design invoices to CITY for the cost of the work for UTILITY IMPROVEMENT WORK. Estimated design costs are: a. Water Line Construction Design $ 201,947 Page 3 of 7 b. Sewer Laterals Design $ 3,220 c. Estimated Total Design Cost $ 205,167 Notwithstanding, the estimate of the costs shown above, the CITY shall reimburse the COUNTY for the actual amount of its cost incurred for the design of the UTILITY IMPROVEMENT WORK. 4.2 CONSTRUCTION: As construction work upon the PROJECT is performed, COUNTY shall, on a quarterly basis, prepare and submit construction invoices to the CITY for the construction of the UTILITY IMPROVEMENT WORK. In addition to UTILITY IMPROVEMENT WORK bid items, non-construction costs of COUNTY services at a flat rate of 22.3% of the UTILITY IMPROVEMENT WORK construction costs shall be charged and include the following: the cost of COUNTY services including project construction management, surveying, inspection and construction contract administration. Estimated construction costs are: a. Water Line Construction $ 560,000 b. Sewer Laterals Construction $ 8,930 c. Non-construction Costs of Construction Management Services (22.3%) $ 126,943 d. Contingency (40% of Construction Items) $ 227,572 e. Estimated Total Construction Cost $ 923,445 4.3 Any easement acquisition costs spent by the COUNTY associated with the UTILITY IMPROVEMENT WORK shall be accounted for by COUNTY and invoiced to the CITY accordingly. Utility easement costs are in addition to the above listed estimated construction and non-construction costs. Before accounting for such costs, COUNTY will inform CITY of the anticipated cost and allow CITY to approve, disprove, or challenge the anticipated cost. COUNTY will make a good-faith effort to accommodate the CITY's position on a proper sum. 4.4 CITY and COUNTY understand that the design and construction costs outlined above are estimates and are used to determine PROJECT budgets and estimated payment amounts used within this Agreement. Final costs will be based on the actual contract amount of the schedule of prices and quantities used and installed. Final payments made by the CITY to the COUNTY related to this PROJECT shall be based on actual design invoices, actual bid prices, construction quantities and non-construction costs. 4.5 COUNTY shall provide the CITY with a final statement of UTILITY IMPROVEMENT WORK expenses within forty-five (45) days of the completion of the final design phase. Costs for water line work shall be listed separately from franchise utility improvements. Within forty-five (45) days after the completion of the construction contract, the COUNTY shall provide the CITY with a final statement of UTILITY IMPROVEMENT WORK and bill the CITY for any remaining costs in excess of the payments already made. Upon the completion of the construction and completion of Record Drawings, the COUNTY shall deliver one set of reproducible Record Drawings and one electronic copy related to the UTILITY IMPROVEMENT WORK, Page 4 of 7 to the CITY, for their files. 5. GENERAL PROVISIONS 5.1 LAWS OF OREGON The parties shall comply with all applicable laws and regulations regarding the handling and expenditure of public funds. This Agreement shall be construed and enforced in accordance with the laws of the State of Oregon. All relevant provisions required by ORS Chapter 279A and 279C to be included in public contracts are incorporated and made a part of this Agreement as if fully set forth herein. 5.2 DEFAULT Time is of essence in the performance of the Agreement. Either party shall be deemed to be in default if it fails to comply with any provisions of this Agreement. The non-defaulting party shall provide the other party with written notice of default and allow thirty (30) days within which to cure the defect. 5.3 INDEMNIFICATION This Agreement is for the benefit of the parties only. Each party agrees to indemnify and hold harmless the other party, and its officers, employees, and agents, from and against all claims, demands and causes of actions and suits of any kind or nature for personal injury, death or damage to property on account of or arising out of services performed, the omissions of services or in any way resulting from the negligent or wrongful acts or omissions of the indemnifying party and its officers, employees and agents. To the extent applicable, the above indemnification is subject to and shall not exceed the limits of liability of the Oregon Tort Claims Act (ORS 30.260 through 30.300). In addition, each party shall be solely responsible for any contract claims, delay damages or similar items arising from or caused by the action or inaction of the party under this Agreement. 5.4 MODIFICATION OF AGREEMENT No waiver, consent, modification or change of terms of this Agreement shall be binding unless in writing and signed by both parties. 5.5 DISPUTE RESOLUTION The parties shall attempt to informally resolve any dispute concerning any party's performance or decisions under this Agreement, or regarding the terms, conditions or meaning of this Agreement. A neutral third party may be used if the parties agree to facilitate these negotiations. In the event of an impasse in the resolution of any dispute, the issue shall be submitted to the governing bodies of both parties for a recommendation or resolution. Page 5 of 7 5.6 REMEDIES Subject to the provisions in paragraph 5.5, any party may institute legal action to cure, correct or remedy any default, to enforce any covenant or agreement herein, or to enjoin any threatened or attempted violation of this Agreement. All legal actions shall be initiated in Washington County Circuit Court. The parties, by signature of their authorized representatives below, consent to the personal jurisdiction of that court. 5.7 EXCUSED PERFORMANCE In addition to the specific provisions of this Agreement, performance by any party shall not be in default where delays or default is due to war, insurrection, strikes, walkouts, riots, floods, drought, earthquakes, fires, casualties, acts of God, governmental restrictions imposed or mandated by governmental entities other than the parties, enactment of conflicting state or federal laws or regulations, new or supplementary environmental regulation, litigation or similar bases for excused performance that are not within the reasonable control to the party to be excused. 5.8 SEVERABILITY If any one or more of the provisions contained in this Agreement is invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions of the Agreement will not be affected or impaired in any way. 5.9 INTEGRATION This Agreement is the entire agreement of the parties on its subject and supersedes any prior discussions or agreements regarding the same subject. 6. TERMS OF AGREEMENT 6.1 The term of the Agreement shall be from the date of execution until the completion of the PROJECT, but not to exceed five (5) years. 6.2 This Agreement may be amended or extended for periods of up to one (1) year by mutual consent of the parties. It may be canceled or terminated for any reason by either party. Termination or cancellation shall be effective thirty (30) days after written notice to the other party, or at such time as the parties may otherwise agree. The parties shall, in good faith, agree to such reasonable provisions for winding up the PROJECT and paying for any additional costs as necessary. Page 6 of 7 IN WITNESS WHEREOF, the parties hereto have set their hands as of the day and year hereinafter written. CITY OF TIGARD, OREGON WASHINGTON COUNTY, OREGON MAYOR CHAIR, BOARD OF COUNTY COMMISSIONERS DATE: DATE: ATTEST: CITY RECORDER RECORDING SECRETARY APPROVED AS TO FORM: APPROVED AS TO FORM: CITY ATTORNEY COUNTY COUNSEL Page 7 of 7 Exhibit A 'ec . ; I \ 17 1-5.. -1 ) 1 ' 1 ,,o0 . .... .. - Ali w.1_,. ..:::.. .. SW SPRDW. i i ---1 k. .1....„, LI 0 • x „,.... ,co (:). , I— T ''\ L.,„_,,,,, ;_____i---- , r›- 0 ,< <4- x 10 ,ir. 1 I / " U), . D -47 • 'sw —4 vORTH DAKOTA_____LsiiIEET I -----7,7,5)\- :„..: — ' cs" I , -, \_,,, Z w Tigard j'. ts,,,,,... r<.\\ '. , 3 t . SW TiGARD_,_ .• "rfO'' RIAD - 1 --1 I FAtc,),Rawhe i . , . ----,11 4, , , • —L'IsisSTREET,:-. -- Ojjob \ 411 \, \ ..0..:----- AY' 4 —1 4<, -:-.x.t4 :t. g, - , ,_ ._ ., A , \ ` --1--.-: -' '' _Z i .. 07 ,cp , ...- 1,... r----)---,-------r 1 ....;.,...1 . cr, 3 ,iu) , -...SL.' S TR E ,„,,\ET' ' --''''u - - .. . 2 ; - I -1,- ...16.V l <0 ., `P-- 99W m .__, _, C!) /4PN_NER • , ',. .' 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M KAW__ BLE sTREe-I-- 1•!),..----- , , , --.. •e ,,:,.., al HIGHLOO DRIVE WASHINGTON COUNTY SW 121ST AVENUE IMPROVEMENTS ( )Project Location ORICON Engineenng and Construction Services Tippitt Place to to Whistlers Loop — Major Roads Minor Roads \ N Private Roads RailroadsLigRail Light L — 1.--.7 For more information,contact MAX — I \ Capital Project Management -.., _. •--t„ imIll. LI. Main 503-846-7800 Riverst Lakes FAX 503-846-7810 Streams --,1'1 lutproj@co washington or us •.....--- .... Map Date October 29,2018 1 Urban Growth Bay Ill ..ipp... C www wc-roads corn Prepared by.KLF ... " r 7 Not to Scale , _ i Cities I — -, IfiriM .• county Boundary _ I roAP 'IL DISCLAIMER.This product is for nformational purposes and may not have been prepared for.or be sutabie for legal. / engineering or surveying purposes Users of this information should review or consult the pnmary data and information I J-- J sources to ascertain the usability of the information Exhibit B CITY OF TIGARD UTILITY IMPROVEMENTS i E I 1 AS PART OF THE SW 121ST AVE. PROJECT ? r� i y i r" i a I.is `_� - I ----L ! ,././ _i ! ,,,,,_,--cs, ---j- — , 1 ,__,,-- -"-r---i : 14 \' '' -oi6-4\.,.. 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F. Business Meeting Meeting Date: 01/29/2019 Length (in minutes): 5 Minutes Agenda Title: Consider Appointing a Chief Negotiator for Collective Bargaining Prepared For: Dana Bennett, City Management Submitted By: Dana Bennett, City Management Item Type: Motion Requested Meeting Type: Council Business Meeting - Main Public Hearing: No Publication Date: Information ISSUE Appointment of a Chief Labor Negotiator to represent the City in labor contract bargaining. STAFF RECOMMENDATION / ACTION REQUEST For Council to make a motion to formally appoint the Human Resources Director, Dana Bennett, as the City's Chief Labor Negotiator beginning January 2019 through the completion of the bargaining process and ratification of new agreements for both the SEIU (General Employees) agreement which expires June 30, 2019 and the TPOA (Police Officers) agreement which expires June 30, 2020. KEY FACTS AND INFORMATION SUMMARY The City's recent practice has been to involve a team of City staff to participate in collective bargaining, but the City has not clarified the authority of those individuals on the team. By having Council appoint a Chief Negotiator, it makes it clear to both the bargaining unit and their respective representatives that the City's Chief Negotiator has the delegated authority to bargain on behalf of the City, as opposed to the bargaining team as a whole. This clarifies the functions of the parties involved. Any final agreements reached in bargaining must still be brought before City Council for final approval. OTHER ALTERNATIVES Decline to appoint the Human Resources Director as Chief Negotiator. Council could direct that an outside labor attorney act as the City's Chief Negotiator or designate a team without a Chief Negotiator to engage in bargaining on behalf of the City. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION There is no previous action. In prior bargaining years the Council has either relied upon an outside labor attorney to bargain on behalf of the City or in more recent years, has informally acknowledged the Human Resources Director as the Chief Spokesperson for the City. Attachments No file(s) attached. AIS-3678 4. G. Business Meeting Meeting Date: 01/29/2019 Length (in minutes): 10 Minutes Agenda Tide: CONSIDER CONTRACT AWARD FOR PERFORMANCE AUDIT SERVICES Prepared For: Joseph Barrett Submitted By: Kelly Burgoyne, Central Services Item Type: Motion Requested Meeting Type: Council Update, Discussion, Business Direct Staff Meeting - Main Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Local Contract Review Board award a contract for performance audit services to the Matrix Consulting Group? STAFF RECOMMENDATION j ACTION REQUEST Staff recommends the Local Contract Review Board award a contract for performance audit servcies to the Matrix Consulting Group for an amount not to exceed $87,500 and direct the City Manager to take the necessary steps to execute the contract. KEY FACTS AND INFORMATION SUMMARY Tigard is seeking to contract with an auditing consultant to measure performance against pre-designated metrics, best practices, professional standards, or benchmarks as appropriate to the program or discipline. The consultant would assist with the development of these metrics based on their professional experience. Specifically, the city is seeking audit results centered around the following issues: •What are the services provided by this department/division/program and how are those services delivered? •Evaluate and assess the effectiveness of the programs and services provided. •Is the department/city spending funds and employing resources to provide the service efficiently? How efficient is the service delivery? •What are performance improvements that could be made or leading practices that should be considered in providing the service? •Are there organizational, staffing or management changes that are recommended that would lead to improved performance? •What performance improvements would be made or wastes that could be avoided by changing what or how the work is done (from Lean management,wastes include: defects; overproduction;waiting; not utilizing talent; transportation;inventory excess; motion waste; excess processing)? The focus of the audits will be designed to answer these questions for each city department's processes, programs and outcomes. The product of the audit and reporting phase of each audit will include a written report with summary and detail preliminary findings. Audit findings will be reported to the City Council,Audit Committee, and City Manager who will jointly receive, review and respond to audit findings, and determine the audit response and action or improvement plan as indicated based on the audit findings. Staff issued a Request for Proposal (RFP) for the services in late 2018. Upon close of the RFP, five firms submitted completed proposals: •Matrix Consulting Group, •The Novak Consulting Group, •BerryDunn, •Eide Bailly LLP, and •PlanB Assurance Services, LLP A selection team was formed of the City Manager, three Department Directors, one Division Manager, and two citizen audit committee members. The selection team review the proposals based on the following criteria: •Firm/Project Team Qualifications •Audit Approach - Individual Department Focus •Pricing Proposal After the review and discussion, the selection team had Matrix Consulting and Novak Consulting at the top and requested a presentation/interview session with each firm. The presentations were held in early December by the selection team and additional key staff members. Through reference checks were completed after the presentation as well. Upon completion of the presentations and reference checks, the selection team has determined that Maxtrix Consulting best meets the city's services needs for this project. As such, Matrix Consulting is receiving staffs recommendation for award of a contract not to exceed $87,500. OTHER ALTERNATIVES • The Local Contract Review Board my reject this award recommendation and direct staff to reissue the Request for Proposal. COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS DATES OF PREVIOUS CONSIDERATION This is the first time the Local Contract Review Board has discussed this potential contract. Fiscal Impact Cost: $87,500 Budgeted (yes or no): Yes Where Budgeted (department/program): Central Services Fund Additional Fiscal Notes: The contract will be for a not to exceed amount of$87,500 and appropriations are in the City Manager's Office budget. While the Local Contract Review Board does not typically see potential contracts of this amount, staff did conduct a full Request for Proposal expecting the proposals to be higher and wanted to follow the overall process through. Attachments No file(s) attached. AIS-3756 4. H. Business Meeting Meeting Date: 01/29/2019 Length (in minutes): Consent Item Agenda Title: Consider Resolution Waiving Temporary Sign Permit fee for Tigard Metro Babe Ruth Baseball Prepared For: Liz Lutz Submitted By: Liz Lutz, Finance and Information Services Item Type: Resolution Meeting Type: Consent Agenda Public Hearing Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Does the Tigard City Council find the benefit to the community of waiving the temporary sign permit fees for the Southwest Metro Babe Ruth Baseball to hang four banners outweigh the $276 financial hardship to the city? STAFF RECOMMENDATION / ACTION REQUEST Consider Resolution waiving $276 of permit fees for the Southwest Metro Babe Ruth Baseball. KEY FACTS AND INFORMATION SUMMARY On January 3, 2019,John Aiello from Southwest Metro Babe Ruth Baseball emailed the city to request a waiver of permit fees charged to hang four banners (text of email attached). According to the Master Fees and Charges Schedule, Temporary Sign Permits are $69 per sign. They are requesting the city waive fees for four signs, totaling a fee waiver of$276. The Tigard Municipal Code Section 3.32.070 authorizes council to waive fees for non-profits. The text of the TMC is as follows: 3.32.070 Exemptions. The City Council is authorized to waive or exempt the fee or charge imposed upon an application or for the use of city facilities and services, if a nonprofit organization requests such a waiver in writing and the council determines that community benefit for the proposed activity outweighs the financial burden on the city. The waiver or exemption shall not excuse the nonprofit organization from compliance with other requirements of this code. Southwest Metro Babe Ruth Baseball is a qualifying non-profit. They have made their request to waive fees in writing. If council determines that the benefit to the community outweighs the loss of$276 in permit fees, then council is authorized to waive the fees. OTHER ALTERNATIVES City Council could deny the request. COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS Tigard citizens are involved in the community and participate effectively. Programs and activities are available in the community to meet the needs of a diverse population. DATES OF PREVIOUS CONSIDERATION The Tigard City Council approved the waiver of four banners for the Southwest Metro Babe Ruth Baseball on January 2, 2018. Attachments Resolution Fee Waiver Letter CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 19- A RESOLUTION WAIVING$276 IN TEMPORARY SIGN PERMIT FEES FOR SOUTHWEST METRO BABE RUTH BASEBALL WHEREAS,Tigard Municipal Code 3.32.070 authorized City Council to waive fees for nonprofits when the request is made in writing and council determines that the community benefit outweighs the financial burden to the city;and WHEREAS, Southwest Babe Ruth Baseball has requested in writing the waiver of fees for four temporary sign permits;and WHEREAS,the Master Fees and Charges Schedule states that the fee for temporary sign permits is $69 per sign for 30 days .and WHEREAS,council determines that the community benefit outweighs the $276 financial burden to the city. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Southwest Metro Babe Ruth Baseball receives a waiver of$276 in temporary sign permit fees. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2019. Mayor-City of Tigard ATI'E.ST: City Recorder-City of Tigard RESOLUTION NO. 19- Page 1 BABE RUTH Southwest Metro Babe Ruth Baseball 0 BASEBALL January 3rd,2019 To Whom It May Concern, I am the President for Southwest Metro Babe Ruth,previously known as Tigard-Tualatin Babe Ruth. We are a local non-profit and 501c(3). We are respectfully requesting a waiver for our four advertising banners. Three of the banners are 5'X3' and one banner is 6'X3'. We will be placing one banner at Tigard High School on the Durham St.fence,one at Fowler Middle School field on the Walnut St. fence,one on the TwaIity Middle School fence with their permission and the fourth banners placement will be determined by January 1,2018. The waiver would be for 4 permits at$69 each for a total of$276. We will most likely prefer to hang our banners on a date to be determined at a later time,but for no more than 30 days, Babe Ruth has been an active partner in the Tigard community and has partnered with many local companies to continue to offer a safe, healthy and fun venue for boys and young men. We are committed to our community,neighbors,local businesses,partners and our boys and young men. We provide scholarships for registration and uniforms each year to many families that would not be able to participate otherwise. We hope that you will grant our request for the$276 waiver. Thank you for your consideration. CjC)% - Jacob Piling Southwest Metro Babe Ruth President 503-502-5855 AIS-3674 5. Business Meeting Meeting Date: 01/29/2019 Length (in minutes): 45 Minutes Agenda Title: Quasi-Judicial Public Hearing: Consider Ordinance for SW 95th Avenue Zone Change (CPA2018-00003 & ZON2018-00004) Prepared For: Gary Pagenstecher, Community Development Submitted By: Gary Pagenstecher, Community Development Item Type: Ordinance Meeting Type: Council Public Hearing - Quasi-Judicial Business Meeting - Main Public Hearing: Yes Publication Date: Information ISSUE Shall Council approve the recommendation by the Planning Commission for the proposed Comprehensive Plan Amendment from Low Density Residential to Medium Density Residential and a Zoning Map Amendment from R-4.5 to R-7(PD)? STAFF RECOMMENDATION / ACTION REQUEST Staff and the Planning Commission recommend APPROVAL of the proposed Comprehensive Plan Designation change from low to medium density residential. Staff and Planning Commission further recommend changing the zoning classification from R4.5 to the R-7 zone,with future development reviewed through a planned development process, as conditioned. KEY FACTS AND INFORMATION SUMMARY The applicant requests a Comprehensive Plan Amendment from Low Density Residential to Medium Density Residential, and a Zoning Map Amendment from R-4.5 to R-12, preferably, or R-7. The R-12 request by the applicant was designed to maximize the approvable density on the site. To obtain approval for some increased density, should the R-12 zone not be approved, the applicant also provided findings in support of the R-7 zone. The applicant intends to build single-family detached dwellings on the subject site. The project site is located south of SW Greenburg Road in the north-central area of the city bounded by Hwy 217 to the northeast, the Washington Square Regional Center District to the northwest, the Pacific and Western railroad to the southwest, and Pacific Hwy to the southeast. The Comp Plan designations and zoning classifications of property within this area have remained stable since the early 1980s when the Comp Plan was initially adopted. However, zone changes occurred at the periphery of this area northwest of Greenburg Road with implementation of the Washington Square Regional Center Plan in 2001 and along Pacific Hwy with the expansion of the MU-CBD zone in 2009. The area can be generally described as having a core of low-density single-family dwellings ringed by denser residential areas and mixed use and commercial zones. The subject property is centrally located within this neighborhood, gently sloped north to south, and contains a few structures associated with the prior salvage yard use. A grove of mature trees, including Oregon white oaks, are present on site. Approval of the request requires consistency with applicable Comprehensive Plan policies and a demonstration that the proposed development can be adequately served by public facilities. The findings in Exhibit B, Planning Commission Recommendation, conclude that the proposal is consistent with the applicable policies and requirements, as conditioned. In summary, the recommended R-7 zone best meets the neighborood compatibility criteria for density and building type and size, while the recommended planned development overlay process ensures the best chance for protecting natural resources, the Oregon white oak trees on the site. Public comment raised issues of spot zoning if rezoned to R-12, proximity of bus service to serve the subject site, and clarity of the type and size of buildings that could be permitted under each zone. Staffs responses to these issues are found in Exhibit B, Planning Commission Recommendation. On November 19, 2018, the Tigard Planning Commission held a public hearing,which was noticed in accordance with city standards, and recommended approval of the proposed CPA2018-00003 by unanimous vote in favor and approval of the proposed ZON2018-00004 (R-7 zone, with recommended planned development overlay) by a vote of six in favor and one abstention. OTHER ALTERNATIVES Council may: • Approve the proposed R-7 zone change, with or without conditions, • Remand the application back to the Planning Commission, • Continue the hearing to a date and time certain, or • Deny the application. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS None DATES OF PREVIOUS COUNCIL CONSIDERATION None Attachments Ordinance Exhibit A Zoning Map Exhibit B PC Recommendation PC Minutes Applicant's Materials Written Public Testimony Power Point CITY OF TIGARD, OREGON TIGARD CITY COUNCIL ORDINANCE NO. 19- AN ORDINANCE ADOPTING COMPREHENSIVE PLAN AMENDMENT CPA2018-00003 AND ZONE CHANGE ZON2018-00004 TO AMEND THE TIGARD COMPREHENSIVE PLAN DESIGNATIONS AND ZONING DISTRICTS MAP FROM R-4.5 TO R-7(PD) ON TAX LOTS 1S135DC 03600,03700 AND 03800. WHEREAS, Section 18.710.080 of the City of Tigard Community Development Code requires quasi-judicial amendments to be undertaken by means of a Type III-Modified procedure when a zone change application also involves a concurrent application for a comprehensive plan map amendment, as governed by Section 18.710.070;and WHEREAS, the applicant requests a Comprehensive Plan Amendment from Low Density Residential to Medium Density Residential,and a Zoning Map Amendment from R-4.5 to R-12,preferably,or R-7;and WHEREAS,on November 19,2018,the Tigard Planning Commission held a public hearing,which was noticed in accordance with city standards,and recommended approval of the proposed CPA2018-00003 by unanimous vote in favor and approval of the proposed ZON2018-00004 (R-7 zone, with recommended planned development overlay) by a vote of six in favor and one abstention;and WHEREAS, on January 29, 2019, the Tigard City Council held a public hearing, which was noticed in accordance with city standards, to consider the Commission's recommendation on CPA2018-00003/ZON 2018-00004, to hear public testimony, and apply applicable decision-making criteria;and WHEREAS, Council's decision to approve CPA2018-00003/ZON2018-00004 and adopt this ordinance was based on the findings and conclusions found in Exhibit "B" and the associated land use record,which is incorporated herein by reference and is contained in land use file CPA2018-00003/ZON2018-00004. NOW,THEREFORE,THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: Tigard City Council amends the Tigard Comprehensive Plan and Zoning Maps to change the Comprehensive Plan Designations and Zoning Classifications as shown in Exhibit "A" SECTION 2: Tigard City Council adopts the findings and conclusions contained in Exhibit"B"in support of the Council's action and to be the basis for this ordinance. PASSED: By vote of all Council members present after being read by number and title only, this day of ,2019. Carol Krager, City Recorder ORDINANCE No. 19- Page 1 APPROVED: By Tigard City Council this day of ,2019. Jason B. Snider,Mayor Approved as to form: City Attorney ORDINANCE No. 19- Page 2 1/4"MILE RADUIS FROM PROPERTY CENTER 7MC)'E=1- MU R-2 , MUc `100%,1111111VIIIIIi� I�� // MUR 1 ,'' � �t, ```�� I,,, R-1 2 �� `� ♦� R-4.5 • ♦ -500 FT RADIUS FROM �j `♦ PROPERTY CORNER �� C-P i am. ;• .' MUE ••. ,� ,A ',M • MI S ; =I a •PP .I� ,.A. SYS* ' fir, ,M • R-25(PD) ' • i • • , .„ , • ',,,�Ili II1//11111111111111111````,`, INFINITE DATE Box 664 REFERENCE DRAWING: 0.4TE' 07/09/18 EXHIBIT onald,OR 97020 PROJECT AREA ZONING SCALE: (b) 503.989.2992 PROJ.NO.:2018-02 OWN BYBTC �� (f) 503.776.9013 SW 95TH REPEAT ARCHITECTURE 11700&11730 SW 95TH TIGARD,OR 97223 EXHIBIT B Hearing Date: January 29,2019 Time: 7:30 PM PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL 1140 FOR THE CITY OF TIGARD, OREGON TIGARD 120 DAYS = N/A SECTION I. APPLICATION SUMMARY FILE NO.: Comprehensive Plan Amendment (CPA) 2018-00003 Zone Change (ZON) 2018-00004 FILE TITLE: 95th AVENUE COMPREHENSIVE PLAN & ZONING MAP AMENDMENTS APPLICANT: Brian Cobb Infinite Architecture PO Box 664 Donald,OR 97020 OWNERS: Winters Salvage Yard,LLC 747 Micheltorena Street, Unit B Los Angeles, CA 90026 Hyperfight Holding,LLC 7420 SW Bridgeport Rd #101 Portland, OR 97224 REQUEST: The applicant requests a Comprehensive Plan Amendment from Low Density Residential to Medium Density Residential and a Zoning Map Amendment from R- 4.5 to R-12, preferably, or R-7. The subject property is comprised of three existing lots totaling 1.64 acres (71,438 sf),which are predominantly flat and open. The site is accessed on the west by 95th Avenue and on the east by 92nd Avenue. The R-4.5 zone abuts the property to the north and west and the R-7 zone abuts to the south and east. The purpose of the zone change is to increase density for the development of single-family housing units. LOCATION: 11700& 11730 SW 95th Avenue;TAX MAP IS135DC 03600,03700,and 03800. COMP PLAN DESIGNATION/ ZONING DISTRICT: Existing: R-4.5: low-density residential zone. The R-4.5 zone is designed to accommodate detached single-family homes with or without accessory dwelling units at a minimum lot size of 7,500 square feet. Duplexes are permitted conditionally. Some civic and institutional uses are permitted conditionally. PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL CPA 2018-00003/ZON2018-00004 95th Avenue Zone Change PAGE 1 OF 14 Proposed: R-12: medium-density residential zone. The R-12 zone is designed to accommodate a full range of housing types at a minimum lot size of 3,050 square feet.A wide range of civic and institutional uses are permitted conditionally. Proposed (Alternate): R-7: medium-density residential zone. The R-7 zone is designed to accommodate attached single-family homes, detached single-family homes with or without accessory dwelling units, at a minimum lot size of 5,000 square feet, and duplexes, at a minimum lot size of 10,000 square feet. Mobile home parks are permitted outright. Some civic and institutional uses are permitted conditionally. APPLICABLE Community Development Code Chapter 18.795; Comprehensive Plan Goals REVIEW 1, 2, 10; Statewide Planning Goals 1, 2, 10; and Metro's Urban Growth CRITERIA: Management Functional Plan Title 1,Housing Capacity. SECTION II PLANNING COMMISSION RECOMMENDATION The Planning Commission recommends to the Tigard Cita Council .�PPRO\':AL of the proposed Planning g Comprehensive Ilan Designation change from low to medium density residential. The Planning Commission further recommends changing the zoning classification from R4.5 to the R-7 zone with future development reviewed through a planned development process, as conditioned below. CONDITION OF APPROVAL 1. To ensure compatibility with adjacent development and protection of mature white oak trees on the subject site, approval of the R-7 zone shall require future development to be reviewed through the planned development process. SECTION III BACKGROUND INFORMATION Site Description The project site is located south of SW Greenburg Road in the north-central area of the city bounded by Hwy 217 to the northeast, the Washington Square Regional Center District to the northwest,the Pacific and Western railroad to the southwest, and Pacific Hwy to the southeast. The Comp Plan designations and zoning classifications of property within this area have remained stable since the early 1980s when the Comp Plan was initially adopted. However,zone changes occurred at the periphery of this area northwest of Greenburg Road with implementation of the Washington Square Regional Center Plan in 2001 and along Pacific Hwy with the expansion of the MU-CBD zone in 2009. The area can be generally described as having a core of low-density single-family dwellings ringed by denser residential areas and mixed use and commercial zones. The subject property is centrally located within this neighborhood,gently sloped north to south, and contains a few structures associated with the prior salvage use. A grove of mature trees,including Oregon white oaks,are present on site. PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL CPA 2018-00003/ZON2018-00004 95th Avenue Zone Change PAGE 2 OF 14 Proposal Description The applicant's narrative includes the following proposal description (edited for clarity): The proposed scope of this application includes re-zoning three separate but contiguous lots totaling 1.64 acres, from low-density R-4.5 to a medium-density residential zoning designation. Within a quarter mile of these properties there are six different planning zones ranging from R-4.5 to R-25 and I-L,C-P to CBD (see figure below). We are proposing a change in zoning for the subject parcels to R-12. While this would be a locally isolated section of R-12 zoning, for the time being, the subject parcels will be contiguous with the adjacent R-7 zone. The Comprehensive Plan considers R-7 & R-12 to both be medium density. So,in this respect, either R-12 or R-7 is consistent with the Comp Plan's Medium Density designation that the properties are adjacent to. Furthermore, there is a large area of existing R-12 zone within approximately 500 ft. of the northwest corner of the subject property (see figure below). The large section of R-12 zoned property to the northwest is second in size only to the R-4.5 low-density property that comprise the subject properties. The adjacent R-7 zone is smaller in size and more disconnected than the higher R-12 zone we are proposing to eventually connect with. We believe it is reasonable to see the R-4.5 zone in the surrounding area being changed to R-12 or split into R-7/R-12. These changes would provide more consistency to the zoning in the area by producing larger blocks of similar zones. We strongly feel that a R-12 zone change would be most beneficial to this area and aid in the future retention of the large blocks of lower density housing areas in other parts of the city, as addressed in R-12 compliance narrative in this application. Higher density housing in this area, as a buffer to commercial &industrial zones,works best as it allows for larger swashes of lower density homes away from less family-oriented zones. We feel that this zone change can be a catalyst to quality development which can provide additional living units, enhance the higher density zone buffers, and protect the large blocks of low density from the pressures of population needs. While we feel changing these properties to R-12 and their eventual connection to the northwest R-12 zone, we have provided an alternate request for a zone change to R-7, as addressed in the R-7 compliance narrative in this application. This request would provide additional living units,would be contiguous with an existing R-7 zone, and compatible with Comprehensive Plan for medium density housing. There is a high demand for housing of all types within the city limits that is close to essential services. Increasing density within the city reduces sprawl, costly service extensions, and automobile traffic. This zone change will bring much needed residential units within the city limits, aesthetically improve and contribute to the neighborhood, and dramatically increase the property tax revenue for these three lots. These three lots, and included street right-of- way, represents a large block of contiguous land adjacent to a R-7 zone and compatible in the larger&more long term"medium density" zone of the Comprehensive Plan. PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL CPA 2018-00003/ZON2018-00004 95th Avenue Zone Change PAGE 3 OF 14 14'MILE RADUS FROM OPERTY CENTER i _Y..''E'es � 11111 111111 �l- �1urt-z GcMr. 'r"f'" ._ ,`R-12 ,,' 0 ,,,,I,, ,,�� -v. IjII • • • 4. C 4 g 0. ME .:.... c:it P 0 0. 0 4-2§(PD) II II PR41111111116, 4104 /I //ISI Ili. Igo. /Il11111lll11111{1{{��,``,,,, / WIVE P.O.Ra 661 I tFtNtNC=U MN849 9.9 07418M4 !MOM el DO d.OR97070 PROJECT AREA ZONING °°"" ° 60398 2902 SW 95TH REPLAT Ra"°'D"ox vwe e}D A2 m soa77e6m3 AKIIITEC1VIE 117006 11730 SW 85TH TIGMRD,OR 1833 SECTION IV. APPLICABLE CRITERIA, FINDINGS AND CONCLUSIONS This section contains all of the applicable city, state and metro policies, provisions, and criteria that apply to the proposed comprehensive plan and zoning map amendments. 18.795 MAP AND TEXT AMENDMENTS 18.795.030 Quasi-Judicial Amendments A. Approval process. 3. Quasi-judicial zoning map amendments that require a comprehensive map plan amendment shall be processed through a Type III-Modified procedure, as provided in Section 18.710.080, which shall be decided by the city council with a recommendation by planning commission. The proposed comprehensive plan and zoning map amendment is from low-density residential R-4.5 to Medium-Density Residential R-12 or R-7. Therefore, a Type III-Modified procedure is applicable. B.Approval criteria.A recommendation or decision for a quasi-judicial zoning map amendment or quasi-judicial comprehensive plan amendment shall be based on the following: 1. Demonstration of compliance with all applicable comprehensive plan policies and map designations; PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL CPA 2018-00003/ZON2018-00004 95th Avenue Zone Change PAGE 4 OF 14 Chapter 1: Citizen Involvement Goal 1.1 Provide citizens, affected agencies, and other jurisdictions the opportunity to participate in all phases of the planning process. Policy 2 The City shall define and publicize an appropriate role for citizens in each phase of the land use planning process. Policy 5 The opportunities for citizen involvement provided by the City shall be appropriate to the scale of the planning effort and shall involve a broad cross-section of the community. Citizens, affected agencies, and other jurisdictions were given the opportunity to participate in all phases of the planning process. Several opportunities for participation are built into the Comprehensive Plan amendment process, including public hearing notification requirements pursuant to Chapter 18.710 of the Tigard Community Development Code. On September 27, 2018, public hearing notice of the Planning Commission and City Council public hearings was sent to the interested parties list and all property owners within 500 feet of the subject parcels. On October 3,2018, the proposal was posted on the City's web site. On November 1,2018,the site was posted with a notice board. On November 12, 2018 the staff report was made available on the city's website and at the permit center for public review. FINDING: As shown in the analysis above, the Tigard Comprehensive Plan Goal 1.1 Policies 2 and 5 are met. Chapter 2: Land Use Planning Goal 2.1 Maintain an up-to-date Comprehensive Plan, implementing regulations and action plans as the legislative basis of Tigard's land use planning program. Policy 2 The City's land use regulations, related plans, and implementing actions shall be consistent with and implement its Comprehensive Plan. The City's development code,Tide 18,and its Comprehensive Plan amendment process have been found to be consistent with the Comprehensive Plan. This policy is met. Policy 3 The City shall coordinate the adoption, amendment, and implementation of its land use program with other potentially affected jurisdictions and agencies. Potentially affected jurisdictions and agencies were given an opportunity to comment. Any comments that were received are addressed in Section VII: Outside Agency Comments,below. This policy is met. Policy 5 The City shall promote intense urban level development in Metro-designated Centers and Corridors, and employment and industrial areas. The Metro 2040 Growth Concept Map shows that Pacific Hwy, through Tigard, is designated as a "Corridor." The subject site is located within one quarter mile,within walking distance, of Pacific Hwy. The proposed comprehensive plan and zoning map amendments from low-density residential, R-4.5, to PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL CPA 2018-00003/ZON2018-00004 95th Avenue Zone Change PAGE 5 OF 14 medium-density residential, R-12 or R-7, would promote more intense urban level development than the existing zone. The R-12 zone allows more dense development with a minimum lot size of 3,050 square feet per lot,versus 7,500 square feet per lot in the R-4.5 zone or 5,000 square feet per lot in the R-7 zone. This policy is met. Policy 14 Applicants shall bear the burden of proof to demonstrate that land use applications are consistent with applicable criteria and requirements of the Development Code, the Comprehensive Plan, and when necessary, those of the state and other agencies. In the applicant's narrative, they acknowledge that they bear the burden of proof to demonstrate this application is consistent with applicable criteria and requirements of the Development Code. City staff have provided findings for each of the relevant approval criteria in this staff report with analysis based on the information and narrative provided by the applicant.This criterion is met. Policy 15 In addition to other Comprehensive Plan goals and policies deemed applicable, amendments to Tigard's Comprehensive Plan/Zone Map shall be subject to the following specific criteria: A. Transportation and other public facilities and services shall be available, or committed to be made available, and of sufficient capacity to serve the land uses allowed by the proposed map designation; Transportation and other public facilities and services are available and of sufficient capacity to serve the land uses allowed by the proposed map designation because the site is already served by all necessary public facilities and services, which can accommodate the proposed development with some facility upgrades (as detailed in the city's Development Review Engineer's Pre-Application Memorandum dated March 23, 2018). The site has street frontage on SW 95th and access to a stubbed Tangela Street off of SW 92nd. Additionally,there is available transit service with two major bus lines (76 and 78) and four bus stops within 500 feet to provide sufficient capacity for increased density and to serve the land uses allowed by the proposed map designation. This criterion is met. B. Development of land uses allowed by the new designation shall not negatively affect existing or planned transportation or other public facilities and services; Pre-Application Notes from Tigard's Development Review Engineer, included as Exhibit 5 in the application, demonstrate that public facilities and services can be available to serve the subject site without negatively affecting existing or planned transportation or other public facilities and services. This criterion is met. C. The new land use designation shall fulfill a proven community need such as provision of needed commercial goods and services, employment, housing, public and community services, etc. in the particular location,versus other appropriately designated and developable properties; The new land use designation fulfills a proven community need with the provision of needed housing in this particular location, versus other appropriately designated and developable properties because this area currently consists of low density housing but it is located close to city services that would support higher density housing.According to the findings in the Comprehensive Plan's Land Use Planning Chapter: • "One of the biggest growth management challenges that Tigard will face, as well as the rest of the Portland region,is the need to accommodate up to a million new residents..." PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL CPA 2018-00003/ZON2018-00004 95th Avenue Zone Change PAGE 6 OF 14 • "Another growth management challenge that Tigard faces is the lack of large vacant parcels available for urban development. This type of development is a thing of the past and most household and employment growth in Tigard will be the result of redevelopment and infill." • "Future commercial, employment, and multi-family growth will likely occur through redevelopment." The proposed Comprehensive Plan and Zone Change Amendments from Low-Density Residential, R-4.5, to Medium-Density Residential, R-12 or R-7, will allow more housing options with close proximity to Highway 99W and transit service including two major bus routes and four bus stops within 500 feet (Housing Strategies Report,May 28,2013). This criterion is met. D. Demonstration that there is an inadequate amount of developable, appropriately designated, land for the land uses that would be allowed by the new designation; The findings in the Comprehensive Plan state there is a lack of undeveloped parcels to accommodate affordable housing (Housing Strategies Report, May 28, 2013). The subject site is a small infill project surrounded by low and medium density residential development, including single-family and multi-family units. Increased density allowed by either the R-12 or R-7 zone, would contribute marginally to more affordable housing by spreading the cost of public facilities improvements over more units. Additionally, proximity to Highway 99W and public transportation warrants increased density at this location. This criterion is met. E. Demonstration that land uses allowed in the proposed designation could be developed in compliance with all applicable regulations and the purposes of any overlay district would be fulfilled; No overlay district applies to the subject property. Land uses allowed in the proposed R-12 or R-7 zone could be developed in compliance with applicable regulations.This criterion is met. F. Land uses permitted by the proposed designation would be compatible, or capable of being made compatible,with environmental conditions and surrounding land uses; and The proposed R-12 zone would permit multi-family residential,which is not allowed in the surrounding R- 4.5 or R-7 zones. Additionally, the R-7 zone would allow an increase in building height limits from 30 to 35 feet over the existing R-4.5 zone. However, existing land uses on adjacent properties include both single and two-story single detached houses and non-conforming single and two-story apartments. The environmental conditions of the site consist of relatively flat land with no wetlands or streams and no natural features other than mature oak trees. Because of the mix of existing land uses in the area, either the proposed R-12 or R-7 would allow development that is compatible with surrounding land uses. However, because the R-12 allows so much more density it may not be compatible with the existing environmental conditions. The proposed R-7 would be more compatible with environment conditions.This criterion is met. G. Demonstration that the amendment does not detract from the viability of the City's natural systems. Staff finds that the natural systems on the property primarily consist of mature Oregon white oaks and other trees. The site has a gentle slope north to south and does not contain any natural systems that are regulated under the Sensitive Lands Chapter (18.510). To the extent the zone change allows more dense development the less likely it will be to retain existing tree canopy. The proposed zone change to R-12 would allow more density, that under certain development scenarios, could result in a greater loss of the mature oak trees. PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL CPA 2018-00003/ZON2018-00004 95th Avenue Zone Change PAGE 7 OF 14 However, R-12 also allows a range and flexibility of housing type that through clustering might allow for more trees to remain than under conventional development. There is no guarantee that any future development proposal at the densities allowed under the proposed R- 12 zone would be designed to "not detract from the viability of the City's natural systems" through preservation of the mature oaks on the site. In order to meet this criterion, the proposed R-7 zone seems more appropriate for the site and limits density to a level that would allow for some of the oaks to be preserved within lots. With the R-7 zone this criterion is met. Policy 16. The City may condition the approval of a Plan/Zoning map amendment to assure the development of a definite land use(s) and per specific design/development requirements. The applicant/owners intend to develop the site with single family detached residential units and, as recorded in the minutes of the neighborhood meeting, would accept as a condition of the zone change, precluding multifamily development permitted in the R-12 zone. If so conditioned,the significant difference between R-7 and R-12 zones is the additional height and density R-12 would permit.As determined through the public hearing process, the city may exercise its discretion to assure the development of a definite land use(s) and per specific design/development requirements. Policy 17. The City may allow concurrent applications to amend the Comprehensive Plan/Zoning Map(s) and for development plan approval of a specific land use. The applicant has applied for a zone change at this time and plans to follow the zone change decision with a subdivision application at a later time. Policy 21 The City shall require all development to conform to site design/development regulations. The proposal is for a zone change of the subject property and not for development,at this time.At the time a development application is submitted the city will require conformance with the applicable site design/development regulations. Policy 23. The City shall require new development, including public infrastructure,to minimize conflicts by addressing the need for compatibility between it and adjacent existing and future land uses. The proposed zone change would permit up to 16 lots that could be arranged on both sides of an extended Tangela St. from 92nd Avenue to 95th Avenue. On the south and east, the lots would back up to five single and two-story existing single family detached dwellings in an R-7 zone. On the north, the lots would back up to one existing two-story detached dwelling and two non-conforming apartment buildings in an R-4.5 zone. Existing abutting development would potentially experience an additional abutting lot each under the proposed R-12 zone than under the R4.5 zone with an additional five feet in height permitted from 30 to 35 feet. This could result in greater massing due to three-story construction and increased density. The extension of the existing public street would be the same regardless of the zone. Currently, the neighborhood is a mix of conforming and non-conforming building types and heights. New development under the proposed zoning would continue this quality of dynamic infill. The proposed R-12 or R-7 zone could result in development compatible with the adjacent existing development that surrounds the subject site depending on the product type and size. As stipulated in Policy 16, above, the city may condition the approval of a Plan/Zoning map amendment to assure the development of a definite land PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL CPA 2018-00003/ZON2018-00004 95th Avenue Zone Change PAGE 8 OF 14 use(s) and per specific design /development requirements. The R-7 zone would limit the maximum number of units to 10 and the height to two stories to ensure proposed development would be consistent with adjacent development. FINDING: As shown in the analysis above, the proposed zone change from R-4.5 to R-7 can be made consistent with the applicable Land Use policies as ensured by the city's discretion to add conditions of approval to assure the development of a definite land use(s) and specific design/development requirements,as determined through the public hearing process. CONDITION To ensure compatibility with adjacent development and protection of mature white oak trees on the subject site, staff recommends approval of the R-7 zone with future development reviewed through a planned development process. Chapter 10: Housing Goal 10.1 Provide opportunities for a variety of housing types at a range of price levels to meet the diverse housing needs of current and future City residents. Policy 5. The City shall provide for high and medium density housing in the areas such as town centers (Downtown), regional centers (Washington Square), and along transit corridors where employment opportunities, commercial services, transit, and other public services necessary to support higher population densities are either present or planned for in the future. The site is within a half mile of Highway 99W, a transit corridor, and within 500 feet of four bus stops on SW Greenburg Road. The site can support R-12 densities with existing and planned public facilities. There is a demonstrated need for more affordable housing in the city. These factors combined make this location appropriate for increased density from low-density to medium density residential,zoned either R-12 of R-7. This policy is met. GOAL: 10.2 Maintain a high level of residential livability Policy 5. The City shall encourage housing that supports sustainable development patterns by promoting the efficient use of land, conservation of natural resources, easy access to public transit and other efficient modes of transportation, easy access to services and parks, resource efficient design and construction, and the use of renewable energy resources. The proposed amendments would allow denser residential development on the subject site, from six units under R-4.5 to a maximum of 16 units under R-12. Higher densities generally are a more efficient use of land and the site has easy access to services and parks. Staff has determined that the mature oak trees on the property are the only natural resources on the site. The highest densities requested (R-12) may not support the conservation of these natural resources on the site. As discussed elsewhere in this staff report,with development of a definite land use and specific design /development requirements, established through conditions of approval, the natural resources in the form of the mature oak trees can be conserved and resource efficient design and construction with the use of renewable energy resources can be ensured. The subject site is located within 500 feet of four bus stops on SW Greenburg Road and within a half mile of Pacific Hwy. The proposal supports a sustainable infill development pattern that promotes the efficient PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL CPA 2018-00003/ZON2018-00004 95th Avenue Zone Change PAGE 9 OF 14 use of land and easy access to public transit and other efficient modes of transportation. As conditioned, this policy is met. Policy 6. The City shall promote innovative and well-designed housing development through application of planned developments and community design standards for multi-family housing. The developable configuration of the subject site is determined in large part by the required extension of SW Tangela Street through the center of the site and the preservation of the mature oak trees. The application of planned development standards or the community design standards for multifamily housing would need to be required through conditions of approval. Multi-family housing would only be permitted by the R-12 zone. If Planning Commission decides to allow the proposed R-12 zone change, then the Commission should consider a condition of approval requiring a planned development process to develop the site with multi-family housing. With such a condition this policy is met. If R-7 is approved, this policy does not apply. Policy 7. The City shall ensure that residential densities are appropriately related to locational characteristics and site conditions such as the presence of natural hazards and natural resources, availability of public facilities and services, and existing land use patterns. Staff has determined that the natural resources on the site consist of mature Oregon white oak trees. The residential densities allowed by the R12 zone may not be appropriate for this location due to site conditions and the presence of the mature oak trees. The higher density makes it more difficult to develop the site while preserving these natural resources. The density resulting from the R-7 request is more appropriately related to locational characteristics and site conditions in regard to the natural resources on the site. There does not appear to be any evidence of natural hazards on the site. The site is an infill parcel with a zone change request to allow a more dense single-family residential use. Public facilities are available, or can be improved, to serve additional development on the subject site. The proposed amendments allow for additional density where services exist, including public transit. The proposed R-7 zone best matches the existing land use pattern and site conditions. This policy is met. Policy 8. The City shall require measures to mitigate the adverse impacts from differing, or more intense, land uses on residential living environments, such as: A. orderly transitions from one residential density to another; B. protection of existing vegetation, natural resources and provision of open space areas; and C. installation of landscaping and effective buffering and screening. The applicant proposes a zone change for the subject property to increase density to better distribute the cost of improvements over more units. The proposed R-12 zone would allow up to 16 units, the proposed alternate R-7 zone would allow up to 10 units over the currently allowed six units. The applicant proposes single-family detached development and has expressed a willingness to accept a condition to assure that outcome. Given the site configuration would most likely not support multi-family housing type construction, the adverse impacts are most likely to be due to single-family development due to the impact on lot and street configurations and overall site development resulting from the increased density. The density allowed by R-12 will likely create adverse impacts to existing vegetation, natural resources, and provision of open areas due to the more intense land use. In addition, the increase density would impact the back yards of the 14 units abutting the subject site more or less depending on whether the zone is changed to R-12 or R-7. An R-7 zone would provide a more orderly transition between zones and proved greater potential to preserve trees. The applicant states, "While a change to R12 would provide more financial security and PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL CPA 2018-00003/ZON2018-00004 95th Avenue Zone Change PAGE 10 OF 14 opportunities for the development as a whole, a R7 zone change would provide a suitable increase to meet the project goals as well as City of Tigard development codes." Accordingly, staff recommends approval of the R-7 zone change request with previously stated conditions of approval in order to mitigate the potential adverse impacts of the request.With such conditions, this policy is met. Policy 9. The City shall require infill development to be designed to address compatibility with existing neighborhoods. The application is for a zone change and not development, at this time. However, the city may still exercise its discretion to condition the subsequent development permit to be compatible with the existing neighborhood on approval of the zone change.With previously discussed conditions of approval,this policy can be met. FINDING: As shown in the analysis above, the proposed comprehensive plan amendment from low- density to medium-density residential complies with the applicable comprehensive plan Housing policies. On balance, the proposed R-7 zone better meets the applicable comp plan policies than the R-12 zone with respect to compatibility with existing adjacent development and protection of existing vegetation and natural resources. Proposed conditions of approval would ensure future development of the site would be designed to preserve the mature oaks on the site. METRO Urban Growth Management Functional Plan Title 1: Housing Capacity The Regional Framework Plan calls for a compact urban form and a "fair-share" approach to meeting regional housing needs. It is the purpose of Title 1 to accomplish these policies by requiring each city and county to maintain or increase its housing capacity. FINDING: The City's Housing Strategies Report indicates "in general, there is a need for some less expensive ownership units and rental units." This type of housing is possible in the R-12 zone, which allows attached housing on 3,050 square-foot lots and multi-family unit housing. With this quasi-judicial action, the zone change to R-12 on the subject site will result in a marginal increase of R-12 zoned land in the City of Tigard resulting in an increasingly compact urban form and a contributing towards its "fair-share" of regional housing needs. The proposal increases Tigard's housing capacity, consistent with the purpose of Tide 1. 18.795.030.B.2 Demonstration that adequate public services exist to serve the property at the intensity of proposed zoning. Factors to consider include the projected service demands of the property, the ability of the existing and proposed public services to accommodate the future use, and the characteristics of the property and development proposal,if any. The proposed change in zoning from R-4.5 to R-12 more than doubles the allowed density from six units to 16 units maximum. The applicant provided the following findings with respect to the adequacy of public services to serve the increased density: "As part of the preapplication process, City of Tigard Engineering reviewed our potential preliminary subdivision plans (Pre-Application Notes, Exhibit 5 of the application). It was noted that there would be adequate public utilities available to the site, based on R4.5 density, with some potential upgrades and adjustments. Public utilities will continue to be adequately available to the site to serve higher density PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL CPA 2018-00003/ZON2018-00004 95th Avenue Zone Change PAGE 11 OF 14 development such as R-12. The water line may require upsizing and the storm system may require repairs in the area for known maintenance issues. Both of these issues, as well as others, are correct-able as part of and over the course of this development." FINDING: As shown in the findings above, the applicant demonstrates that adequate public services exist to serve the property at the intensity of the proposed R-12 zoning. SECTION V. ADDITIONAL CITY STAFF COMMENTS The City of Tigard's Development Services Division (Engineering) reviewed the proposal for a Pre- Application Conference on April 3, 2018 and provided comment in a Memorandum dated March 23, 2018. The findings of the Memorandum are contained within this Staff Report. SECTION VI. OUTSIDE AGENCY COMMENTS The following agencies/jurisdictions had an opportunity to review this proposal and did not respond: Metro Land Use and Planning and the Oregon Department of Land Conservation and Development. Tualatin Valley Fire and Rescue reviewed the proposal and provided a comment letter dated April 3, 2018 addressing basic approval standards for potential subdivision development, as proposed at the applicant's pre-application conference. SECTION VII. INTERESTED PARTIES COMMENTS The applicant held a neighborhood meeting on May 11, 2018. Documentation is provided in Exhibit 4 of the application. Fourteen attendees discussed the proposed comprehensive plan and zone change amendments. Issues discussed focused on consistency with the Comp Plan, spot zoning, multifamily development,quality of product, traffic,parking,ownership vs rental units,and schedule of development. On September 27, 2018, the city mailed notice of Notice of Public Hearing to property owners within 500 feet of the subject site and to interested parties.The city received two written comments: Robert Ruedy, an interested party at 14185 SW 100th Avenue, submitted a comment letter, undated but received on October 11, 2018, opposing the application. Mr. Ruedy raises the issue of spot zoning arguing the three stories allowed under R-12 represents a "neighborhood livability" issue with the surrounding two- story R-4.5 zone. Mr. Ruedy also worries that "Frequent Public Transit" is too far to be useful to future residents of the subject property. RESPONSE: The following is a working definition of"spot zoning" in the opinion of land use attorney Daniel Shapiro,on the Planners Web site: "When considering spot zoning, courts will generally determine whether the zoning relates to the compatibility of the zoning of surrounding uses. Other factors may include; the characteristics of the land, the size of the parcel, and the degree of the "public benefit." Perhaps the most important criteria in determining spot zoning is the extent to which the disputed zoning is consistent with the municipality's comprehensive plan." PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL CPA 2018-00003/ZON2018-00004 95th Avenue Zone Change PAGE 12 OF 14 The city's goal of increasing affordable housing is a public benefit identified in the city's comprehensive plan policies. The protection of existing uses by ensuring new development is compatible is also a public benefit identified in the city's comprehensive plan policies. The Commission's recommendation and Council's action on the proposed amendments can address these potentially competing "goods" through exercise of their discretion to condition the zone change to reduce the impacts while supporting density. For example, approving the R-12 zone, while limiting the use allowed to single-family detached units not to exceed two stories. Bus lines # 76 and #78 run on Greenburg within approximately 500 feet of the subject property on both SW 92nd and 95th, which have 30-minute headways where 15-minute headways are generally considered frequent service. More frequent service is provided within a half mile on Pacific Hwy. Wayne Chapman, property owner at 11850/11900 SW 95th Ave., submitted a comment letter undated but received on October 11,2018 (attached),raising questions of procedure and substance and opposing the zone change. Mr. Chapman worries that "ordinary procedure for public input seems to have been short- circuited" with inclusion in the application of an alternate R-7 proposal to the R-12 primary request. Mr. Chapman is similarly concerned with spot zoning where the proposed R-12 zone may not be compatible with existing adjacent R-4.5-zoned property. The prospect of apartments, allowed under the R-12 zone,and the need for a clearer comparison of types of construction permitted under the two proposed zones are also at issue. RESPONSE: The hearing process provides interested parties notice of hearing which provides information to timely access the application to become fully aware of the proposal. In addition, the staff report to the Planning Commission and, in turn, the City Council, is made available to the public one week prior to the hearings. In this manner, the city provides the public access to the substantive content of the application, as demonstrated in Mr. Chapman's case. The issue of spot zoning is addressed above under the response to Mr. Ruedy.The issue of multi-family use and the comparison of types of construction permitted under the R-7 and R-12 zones is addressed in the findings in the staff report,above. SECTION VIII. CONCLUSION and RECOMMENDATION The Planning Commission finds that the proposed comprehensive plan and zoning map amendment from R-4.5 to R-7 complies with the applicable Statewide Planning Goals, applicable regional, state and federal regulations, the Tigard Comprehensive Plan, and applicable provisions of the City's implementing ordinances,as conditioned. By a vote of 7 — 0, The Planning Commission recommends the Tigard City Council APPROVE the proposed Comprehensive Plan Designation change from low to medium density residential.By a vote of 6— 1, The Planning Commission further recommends amending the zoning classification from R4.5 to R-7 (PD) consistent with the Comp Plan policies to mitigate adverse impacts to adjacent properties and to identified on-site natural resources. PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL CPA 2018-00003/ZON2018-00004 95th Avenue Zone Change PAGE 13 OF 14 RECOMMENDED: THE 19TH DAY OF NOVEMBER 2018 BY THE CITY OF TIGARD PLANNING COMMISSION. Brian Feeney, Planning Commission Vice President Dated this 10 day of January 2019 PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL CPA 2018-00003/ZON2018-00004 95th Avenue Zone Change PAGE 14 OF 14 CITY OF TIGARD PLANNING COMMISSION Minutes,November 19, 2018 Location:Tigard Civic Center Town Hall, 13125 SW Hall Blvd. CALL TO ORDER Vice President Feeney called the meeting to order at 7:00 p.m. ROLL CALL Present: Vice President Feeney Commissioner Brook Commissioner Hu Commissioner Jackson Commissioner Middaugh Commissioner Roberts Commissioner Schmidt Alt. Commissioner Whitehurst Absent: President Fitzgerald;Commissioner Lieuallen Staff Present: Tom McGuire,Assistant Community Development Director; Doreen Laughlin,Executive Assistant; Gary Pagenstecher,Project Planner COMMUNICATIONS - None CONSIDER MINUTES The November 5, 2018 minutes will be considered at the December 17 public hearing. PUBLIC HEARING - 95th Avenue Zone Change - Comprehensive Plan Amendment (CPA) 2018-00003; Zoning Map Amendment (ZON) 2018-00004 DESCRIPTION OF PROPOSAL: The applicant requests a Comprehensive Plan Amendment from Low Density Residential to Medium Density Residential and a Zoning Map Amendment from R- 4.5 to R-12, preferably, or R-7. The subject property is comprised of three existing lots totaling 1.64 acres (71,438 sf),which are predominantly flat and open. The site is accessed on the west by 95th Avenue and on the east by 92nd Avenue. The R-4.5 zone abuts the property to the north and west and the R-7 zone abuts to the south and east. The purpose of the zone change is to increase density for the development of single-family housing units. LOCATION: 11700&11730 SW 95th Avenue November 19,2018 Page 1 of 8 QUASI-JUDICIAL HEARING STATEMENTS Vice President Feeney read the required statements and procedural items from the quasi-judicial hearing guide. There were no abstentions; there were no challenges of the commissioners for bias or conflict of interest. Ex parte contacts: Commissioner Middaugh disclosed that he lives on 94th Avenue- the street next to 95th. He said he did not speak to anyone in the neighborhood regarding this case, and will not be biased. Site visitations: Commissioners Whitehurst, Feeney, and Middaugh had visited the site. No one in the audience wished to challenge the jurisdiction of the commission. STAFF REPORT Project Planner Gary Pagenstecher introduced himself and reminded the commissioners that staff is looking for a recommendation of approval to the City Council—not a decision. He went over the staff report (Ste reports are available on-line at the City website one week before scheduled public hearings). He also went over a PowerPoint presentation (Exhibit A). He noted the proposed change is from Low-Density Residential, R-4.5 to Medium-Density Residential, R-12 or R-7. The site is 1.64 acres bordered by R-4.5 and R-7 zoned properties. He said the majority of the area around the subject site has been fairly stable since it was zoned in the `80's. The applicant made the case that R-12 will, over time,become the predominant zone in this area. Legal non- conforming apartments exist in this neighborhood within the R-4.5 and R-7 zone and apartments would be allowed in the R-12 zone—Gary noted the applicant has said they are not proposing to have multi-family dwellings there;however,if the zone were to be approved R-12 they could potentially sell the property, and that would be allowed. Regarding natural resources, he said, "Even though R-12 development could be compatible with the adjacent development,if it were to be limited in terms of its height or to the type of housing—being single-family for example,when you add the retention of natural resources—the tree canopy—that really argues for a development pattern that can be nimble and flexible enough to work tree preservation in the development— and that's why staff recommends the lower zone of the R-7 and the Planned Development process to ensure that happens. That seems to be more protective of the adjacent development and these natural resources." STAFF RECOMMENDATION Staff recommends that the Planning Commission recommend to the Tigard City Council APPROVAL of the proposed Comprehensive Plan Designation change from low to medium density residential. Additionally, staff recommends changing the zoning classification from R-4.5 to the R-7 zone with future development reviewed through a planned development process as conditioned. QUESTIONS Regarding the various zones — R-12 apartments are allowed, but R-7 are not allowed - is that correct? Yes, that's correct. November 19,2018 Page 2 of 8 So even if it were changed to only R-7,you are recommending a review process later on —is that just because you want to protect trees? Because I don't see why we can't just say R-7 and be done with it, like the rest of the neighborhood. We have an image that shows there are Oak trees there,but we do not have an inventory that says what the condition of them are,what size, or anything like that. We just have a photograph suggesting that that resource,and those mature trees would be worth protecting. We are extending our care of White Oaks to wherever they are in the city. If you have the flexibility allowed under the Planned Development standards to adjust to any measurable development standard—that is, the set-backs, or lot sizes - then with that flexibility you have a much better chance of avoiding the trees when you do your lot layout, and siting houses within those lots. So, are there any other reasons why we'd want to recommend a planned development process other than preservation of trees?Trees are the main focus. But there is no law that could prevent the applicant from cutting down all the trees on their property right now, right? Correct. APPLICANT'S PRESENTATION —Architect Brian Cobb, Owner of Infinite Architecture noted they'd put this proposal together to essentially combine the three different lots which are under one local family's ownership. They are wanting to develop the property and provide some nice,affordable, single-family homes. While acknowledging that R-12 allows multi-family up to three-story—that's not the intent. He said, "We're asking for R-12 because that reduces the size of the lots minimum square footage, so we can have more lots to distribute the overall cost of the general development,the street,all the other things that will be required to build on the lot. The intent is to improve the areas, but in the end the number of lots increased by skipping over R-7 and going to R-12 will allow the overall costs of the individual homes to be brought down. A quick number... if you were to take an R-7,you'd essentially get 10 lots,you take an R-12,it's 16 lots, so the overall cost of each lot is about 40%more if we were to go for R-7 in lieu of R-12. So, there's a fixed cost that could help alleviate some of the end user's affordability rating. There's a lot of additional commercial zones—there's Washington Square to the Northwest,you've got the transit center to the southeast—so there's fairly close proximity to a lot of different activity in the area. We're trying to make the most of the land now." He said they're looking for single family homes and while adding a bunch of other restrictions are generally more prohibitive on the city side,we don't have issues with limiting the building types on R-12. The zone will allow it,but the only thing I can offer on that is we're looking for smaller lots and not necessarily taller buildings. Regarding a hybrid—R-7 vs R-12—speaking for us we want one or the other—we don't want a portion of the site being R-7 and another R-12. It makes no sense to have a smallish plot of land split like that. QUESTIONS I'm curious if you've considered "missing middle housing" options in your initial plans. I wasn't aware of that, but we can certainly look into it. November 19,2018 Page 3 of 8 TESTIMONY IN FAVOR—Andrew Jones, 11700 SW 95th Ave.,Tigard is the property owner. He said he knows a lot of the opposition has been having the possibility of putting in apartment complexes—and the ability to have the property rezoned to R-12 - and then maybe resell it down the line. He wanted to explain the situation—both properties are paid off in full; all his property is paid off in full;they aren't getting any lending on the building;he's self- financing;and his builder is in the room. They have a set plan—nothing is going to come up that's going to require him to sell the property. They want to build single-family homes in the neighborhood. He lives across the street, he grew up there, played there,went to Tigard High, etc. He said he's explained that to the neighbors and he realizes that someone could think he's lying and that he's really going to sell the property and someone is going to come and build apartment complexes on it- but he said he's there to say that is simply not the case. He said he's testifying because he wanted to take the opportunity to explain the situation to those concerned. Mark Lane 2633 19th Ave., Forest Grove 97116—said he is an unbiased person. He's worked with Andrew Jones (the property owner), and with Joe Green Jr. (the builder) for a long time. He owns a welding and fabrication shop in Forest Grove, and he's done a lot of work for these men. He said his experience in working with them is that he's literally never seen them go sub- standard with anything—ever. It's always been the highest of standards and it's always trying to make sure they work with the community, that they work with everyone involved, and that there's never any way where things will be detrimental to everybody around them. He said he's literally watched this happen to the point where they sometimes drive him crazy because the aesthetics are always important, the standards are always important, and everything that they do they make sure it reaches the highest level, even to some of the smallest details. And that's just working with them and it's his experience with the whole thing. He believes that when they do this project and they build it, and they make it happen,it's will always have that high standard - because they don't know to do anything else. Kaylie McClung 11700 SW 95th—is in favor of R-12. It's hard to find affordable housing. This would be a good opportunity for that. The houses going into it will not affect the parking in a detrimental way. She thinks that would also bring more children into the neighborhood. She thinks it would be a great thing to make it an R-12. TESTIMONY IN OPPOSITION Cory Montgomery 11680 SW 95th Ave.,Tigard 97223 is not opposed to the development— his issue is he doesn't see a reason for the change, nor does he see it improving the neighborhood. The current zone R-4.5 would accommodate six new properties and homes and would not significantly impact the livability of the neighbors. He likes the neighborhood's open feel. The lots are enormous but the streets are narrow. The zone change could also be used to incorporate multi-family units which was discussed earlier. This could cause much more traffic. His children walk those streets every day to get to the school bus and it's already dangerous with no sidewalks and the narrow streets. With more vehicles parked on those crowded streets —it's going to get even more dangerous. Adding sidewalks in 50 years isn't going to benefit anyone in this room. November 19,2018 Page 4 of 8 Josh Jones—9555 SW Lewis Lane,Tigard 97223 stated that he is not related to the applicant. He said he came opposed to this change because of all the verbiage that had been received and all the communications showed just changing it to R-12. He's very much for R-7. He would love to see the lots—the area developed. He'd prefer R-4.5 for the same reasons as Mr. Montgomery. The traffic change between Greenburg and Shady Lane has already caused an increase in traffic on 95th. Adding 16 dwellings to this acreage is too much of an increase for the area to handle. He's lived there 10 years and enjoyed walking and taking his kids and his dog out as well as visiting with all the neighbors;it's a very tight knit community. He was unaware of the alternative for R-7 until this evening when looking at the application— so that's why he signed up for the opposition;however, he's actually a proponent for a change to R-7. Wayne Chapman,property owner at 11850/11900 SW 95th Ave.,Tigard 97223 read and submitted his written testimony for the record (Exhibit B). He endorses staffs recommendation for an R-7 change. Marilyn Manson- wife of Wayne Chapman 6324 NE 32nd Place, Portland 97211 read and submitted her testimony for the record (Exhibit C). She opposes the change to R-12. Julia Good—11865 SW 95th Ave. 97223 is opposed to an R-12 change. The small lots will not work to continue the community feeling she has. She's concerned about flooding and no sidewalks. The street needs improvement and she'd like to see it stay R-4.5. RESPONSE FROM STAFF No follow-up. QUESTIONS I'm concerned about walkability;will they be required to build sidewalks in front of the houses? Yes, they will—they are required to build the street section in front of the house— sidewalk included. What is staff's opinion on spot zoning? If it's bad,how would we otherwise increase the density in the neighborhood? Gary read a working definition of spot zoning in the opinion of land use attorney Daniel Shapiro—"When considering spot zoning, courts will generally determine whether the zoning relates to the compatibility of the zoning of surrounding uses. Other factors may include; the characteristics of the land, the size of the parcel, and the degree of the "public benefit." Perhaps the most important criteria in determining spot zoning is the extent to which the disputed zoning is consistent with the municipality's comprehensive plan." So,the applicable comprehensive plan criteria are the ones that are in the staff report. Tom McGuire continued "These types of cases—you've seen a few of these quasi-judicial zone changes on individual properties come through and oftentimes there are unique circumstances why a zone change makes sense. The general answer is,we don't prefer to do it this way—the preferred method of increasing density or changing zoning is through a legislative project like the Triangle project or the River Terrace project. Oftentimes it happens when we update our Goal 10 Housing Study,we have a housing study that says we have a needs analysis November 19,2018 Page 5 of 8 —that we need a certain range of housing types and/or prices —and then we do more of a citywide look to see what makes sense." Is there a way the builders can pass along the savings? The houses would be smaller so they would cost less. APPLICANT COMMENTS Brian Cobb—since this is new development,we have to put in the appropriate number of street trees and sidewalks,while all stormwater has to stay on site as part of this development we'll have to fix some of the flooding issues on the east end of the site. They'd have to put sidewalks on 95th or at least on our property line so at least that's a start to getting sidewalks and activity up to Greenberg. But we'd certainly be connecting to any sidewalks and street systems on the street side. As far as the question about the number of lots and R-7 versus R-12—R12, our thinking is R-12 Planned Use Development would allow us to have smaller lots and wouldn't necessarily add up to 16 because you'd still have to maintain water quality contained on site- so a portion of the lot will be devoted to clean water. Ken Sandblast Westside Consultants—said this is a good chance for needed housing. To save the trees on the end, the R12 does give the extra flexibility. The site planning and the idea about the density—yes—on paper it may look like 10 more units, but that's really not what happens— what happens is you calculate this on a piece of paper, then you put it on the ground—and when you do that, and especially on a constrained dimensional situation, achieving maximum density is usually something less than maximum density on paper. It is an area that has some R- 4.5 and also is in transition for other reasons and will be in the future. Staff did a good job in the staff report. The medium density is appropriate,without question. The question is just the R-7 or the R-12—we would look for the R-12 support from you for some of the reasons talked about this evening. PUBLIC HEARING CLOSED DELIBERATION Commissioner Brook said she was a bit conflicted on this. She's concerned about parking and walkability and thinks the car situation is not acceptable. She's against the R-12,but open to R-7. She doesn't like the idea of 32 additional cars. Commissioner Jackson is comfortable saying that he thinks the proposition of it being rezoned R-7 satisfies the criteria. He's less comfortable with R-12 without at least a couple of additional conditions of approval. Between the two -he likes the R-7 zoning better. Commissioner Hu thinks the first motion for the Comprehensive Planned Amendment rezoning from low to medium density is fine and everyone agrees. The issue for them is to make it into R-7 or R-12,which would be the second motion for the zone change (ZON2018-00004). He's comfortable with R-12 with the condition of limiting it to single detached homes. He believes it offers more flexibility. And for tree preservation purposes, there's really no guarantee that R-7 will preserve more trees. R-12 may even allow for more tree preservation and a way of November 19,2018 Page 6 of 8 managing water runoff. Also, affordable housing is important. He's okay with R-7, but he thinks R-12 might be the better approach. Commissioner Middaugh understands the concern with R12 and the apartments. He knows the owner has said they would not sell property to build apartments, but he's also heard other public testimony against the R-12 and with staff recommending R-7 as well, he's leaning more towards R-7. Commissioner Roberts is also in favor of R-7, the people of the neighborhood are asking for it. Commissioner Schmidt is in favor of R-7 —he believes it's the right move—it gives flexibility and is more consistent with the adjacent neighborhood than an R-12. Commissioner Feeney is in favor of R-7 over R-12. It's consistent with the neighborhood—a transition from the R-4.5. The larger lots allow for more parking. Adding connectivity would spread the traffic out a bit more and allow for better fire protection to that neighborhood as well. His recommendation is to adopt the staff report as written. MOTION FOR COMPREHENSIVE PLAN AMENDMENT Commissioner Hu made the following motion: "I move the Planning Commission forward a recommendation of approval to the City Council for CPA2018-00003,which is a proposed Comprehensive Plan designation change from low to medium density residential, and adoption of the findings based on the testimony received." Commissioner Roberts seconded the motion. VOTE 7 - 0 All in favor, none opposed 7-0 RESULT Recommendation for APPROVAL passes. MOTION FOR ZONE CHANGE Commissioner Roberts made the following motion: "I move the Planning Commission forward a recommendation to the City Council to approve Zone Change ZON2018-00004 from R-4.5 to R-7 per the staff report and the testimony received. The motion was seconded by Commissioner Schmidt. VOTE Six in favor, none opposed, one abstained Commissioner Hu cast the abstaining vote. November 19,2018 Page 7 of 8 RESULT Recommendation for APPROVAL of a Zone Change from R-4.5 to'R-7 passes. OTHER BUSINESS—Tom McGuire talked to the commissioners briefly about the calendar. He noted that at the first meeting of the year the commission will be voting for President and Vice President, so he asked that commissioners to be thinking about whether or not they'd like to fill those positions or who they would like to nominate. ADJOURNMENT Vice President Feeney adjourned the meeting at 8:45 p.m. OiY\ <Ii Doreen Laughlin,Planning Co .sion Secretary ATTEST: Vice Presii ent Brian eney November 19,2018 Page 8 of 8 EXHIBIT A CITY OF TIGARD Respect and Care I Do the Right Thing I Get it Done TIGARD 95th Avenue Comprehensive Plan and Zoning Map Amendments Low-Density to Medium-Density Residential R-4.5 to R-12 or R-7 Planning Commission Hearing November 19,2018 Community Development ( : I '1O l 1 I (J .A R I) Comprehensive Plan and Zoning Map Amendments Proposed change from Low- OKTR DAKOTA ST --- — _. Zoning Map Density Residential, R-4.5 to _ -- -- Generalised Zoning Cs*pods* Medium-Density Residential, R-12 a EVERETT FR R 4.5 emu R-12 or R-7 ` _ , M = aane a m :1, -.. Mixed Vn ReenW1 y i(]�nlnlgcpli0 R-12 L H O'Maed TA l.. 1.64 acre site bordered by R-4.5 ( _ fledInd ° ' *Parks and Rev pion and R-7-zoned properties 5i Proposed tllsape Teom R•a 5 to Rd3 'J4 µA{,N(`, a - < (serial L. a R v tie i PIC'S£ PINAS ST u�T- r I f G40 G e N A.eic Di.vin lre.lar R ` R I Planned DnYIoTTn l Omia. R-7 allows increased density up """RA`" eI R-7 ; to MrtSm Mil to four additional units, and 4)(>4'' e°" I P -R-25(PD) I I increased height to 35 feet. II \ opo f N. 4 ,r j/ R-12 allows increased density I-P . pe Eo/ R 4.5 R-7 s " -4 I po„ q Pmt 1111' B up to ten additional units, �� ° 5 d? r,-d increased height to 35 feet, and e v �epp� multifamily housing type. C I 1' Y O 1 TIGARD Existing Zoning and Adjacent Development "Permitted land uses compatible R-12 A°aKments with surrounding land uses." Ayer6ne"i5 Immediate neighbor- "°a"'"e"ts • R-d.5 hood has retained 1980's zoning. Legal non- conforming I-,—7 apartments exist �oart�,e"ts gVartmeMs within the R-4.5 and R-7 zone. Q � -25(PD)_ ( : 1 1. Y O l• 1' 1 G :A R D Oregon white oak tree canopy on site ` "Demonstrate mar Amendment does ''" "` IMO1 ti 5" 11575 11575 11572 not detract from the viability of the City's natural systems." , Extension of Tangela Street shows net developable areas north and south „ ► containing Oregon '" white oaks and other trees. ' N ` m _„,it CIFY OP FIG 1\ R D Recommendation Staff recommends that the Planning Commission recommend to the Tigard City Council APPROVAL of the proposed Comprehensive Plan Designation change from low to medium density residential. Additionally, staff recommends changing the zoning classification from R4.5 to the R-7 zone with future development reviewed through a planned development process, as conditioned. CITY OF TIGARD Respect and Care I Do the Right Thing Get it Done .1 • TIGARD 95th Avenue Comprehensive Plan and Zoning Map Amendments Low-Density to Medium-Density Residential R-4.5 to R-12 or R-7 Planning Commission Hearing November 19,2018 Community Development EXHIBIT B Wayne K.Chapman,property owner at 11850/11900 SW 95`h Ave.,Tigard,OR 97223 Date:November 19, 2018 RE: Comprehensive Plan Amendment/95th Avenue Zone Change, Case ID CPA 2018-00003;Zoning Map Amendment(ZON)2018-00004. Dear City of Tigard Planning Commission— Having voiced opposition to the applicant's request for a zone change to R-12, I'm grateful to see all of my objections addressed in the subsequent staff report.As I suggest in my letter of October 11th,a change from R-4.5 to R-7 is better. Thus I support the staff's findings and recommendation to approve that very change to R-7, not to R-12. My sister, Sharon Chapman,and I wish to see development consistent with features most valued in the neighborhood. The report speaks to those elements in its discussion of Land Use Planning Policy 15,parts F and G, regarding compatibility with environmental conditions and natural systems—that is, on the effort to preserve as many mature Oregon white oaks as possible. Also,Policy 23 asks for compatibility with"adjacent existing and future land uses,"and the report fmds there in favor of R-7. This involves blending with the surrounding community. On livability(Housing Goal 10.2,Policies 5 and 7),the staff report acknowledges that greater density"may not support the conservation of[the site's]natural resources"though"the proposed R-7 zone best matches the existing land use pattern and site conditions."The report goes onto address concerns submitted by Robert Ruedy and myself on"spot zoning"and"neighborhood livability."In short,I endorse the staffs recommendation for an R-7 change "to mitigate adverse impacts to adjacent properties and to . . on-site natural resources."Thank you. Wayne K. Chapman Exhibit C November 19, 2018 To Members of the Tigard Planning Commission From Marilyn Manson My name is Marilyn Manson, wife of Wayne Chapman who has spoken in opposition to the proposed zoning change from R 4.5 to R 12. I also oppose the proposed R 12 zoning change because it would degrade the quality of life in the neighborhood. As noted in the Planning Commission Report, an R12 zoning would adversely affect the environment in a number of ways, including increasing problems with flooding during the rainy season. The higher density would also increase traffic making difficult for our neighbors to enjoy their family walks with their children and dogs. Bicyclists and skateboarders would face more hazards as well. These activities strengthen the community and enable our neighbors to build personal and community relationships. z z: - l''''''.. 8+ itce` # • Cic „.i pb it ...�.., LtwII is In ' -' --'-' — 404;---,-,. a .404.4 4 r_ r , , f-7---...:-..-.- , itt - n-';-:,-- ' ---.- -, , imi SP4eas} it, " link WdflL „ ted` A i 3> :s t° 1 N' b -ri i Greenburg Oaks DoeCtp_ �- , t .._,C1. rtments ` SW 95t`' ZONE CHANGE 11700& 11730 SW 95T"STREET TIGARD, OR 97223 Jc: J In4inlT4 ng(4nT4(TUI4 PO BOX 664 DONALD,OREGON 97020 503.989.2992 111f1111T4 1111(411T401114 PO BOX 664 /—` DONALD,OREGON 97020 503.989.2992 .40PINFINITEARCHITECTURE a@WBCABLE.NET TABLE OF CONTENTS APPLICATION&NARRATIVES SECTION 1 APPLICATION TITLE TRANSFER/DEED NARRATIVES&COMPLIANCE SECTION 2 WRITTEN SUMMARY OF PROPOSAL 1 COMPLIANCE NARRATIVE; R12 3 COMPLIANCE NARRATIVE; R7 11 NEIGHBORHOOD NOTICE SECTION 3 NOTICE OF MEETING LETTER SIGNED AFFIDAVIT OF MAILING NEIGHBORHOOD MEETING SECTION 4 MEETING SIGN-IN SHEETS MEETING MINUTES HANDOUT MATERIALS PREAPPLICATION CONFERENCE NOTES SECTION 5 DRAWINGS&EXHIBITS SECTION 6 EXHIBIT Al -COMPREHENSIVE PLAN EXHIBIT A2-PROJECT AREA ZONING Iii City of Tigard COMMUNITY DEVELOPMENT DEPARTMENT TIGARD Master Land Use Application LAND USE APPLICATION TYPE ❑ Adjustment/Variance(II) ❑ Planned Development(III) ❑ Comprehensive Plan Amendment(Legislative) ❑ Sensitive Lands Review (II or III) ❑ Conditional Use (III) ❑ Site Development Review(II) ❑ Development Code Amendment(Legislative) ❑ Subdivision (II) ❑ Discretionary Urban Forestry Plan Review (III) El Transportation Mitigation (II) ❑ Downtown Design Review(II,III) ❑ Urban Forestry Plan Modification (I) ❑ Historic Overlay(II or III) G( Zone Change (III or Legislative) ❑ Home Occupation (II) ❑ Zone Change Annexation (III or Legislative) ❑ Land Partition (II) NOTE:For required submittal elements,please refer to your pre-application conference notes. PROPOSAL SUMMARY (Brief description) Zone change of approximately 1.64 acres of R4.5 to R12 PROPERTY INFORMATION (where proposed activity will occur) Location (address if available): 11700 & 11730 SW 95TH Tax maps and tax lot #s: 01S135DC03600, 03700, &03800 Total site size: 1.64 acres Zoning classification: CURRENT R4.5 - PROPOSED R12 FOR STAFF USE ONLY APPLICANT INFORMATION Case No.: Name: INFINITE ARCHITECTURE Related Case No.(s): Mailing address: PO BOX 664 DONALD, OR 97020 Application Fee: City/state: Zip: Phone number: 503-989-2992 Application accepted: Primary contact name: Brian Cobb By: Date: Phone number: 503-989-2992 Application determined complete: Email: infinitearchitecture@wbcable.net By: Date: l:\Community Development\Land Use Applications\02_Forms and Templates\Land Use Applications Rev.12/14/2017 y-;:. -_Name City of Tigard • 13125 SW Hall Blvd. • Tigard,Oregon 97223 • wwwtigard-or.gov • 503-718-2421 • Page 1 of 2 PROPERTY OWNER/DEED HOLDER INFORMATION (Attach list if more than one) Name: Winters Salvage Yard, LLC& Hyperfight Holding LLC see attached page for complete information Mailing address: City/state: Zip: Phone: Email: When the owner and the applicant are different people,the applicant must be the purchaser of record or a lessee in possession with written authorization from the owner or an agent of the owner.The owners must sign this application in the space provided on the back of this form or submit a written authorization with this application. THE APPLICANT(S) SHALL CERTIFY THAT: • If the application is granted,the applicant shall exercise the rights granted in accordance with the terms and subject to all the conditions and limitations of the approval. • All the above statements and the statements in the plot plan,attachments,and exhibits transmitted herewith,are true;and the applicants so acknowledge that any permit issued,based on this application,map be revoked if it is found that any such statements arc false. • The applicant has read the entire contents of the application,including the policies and criteria,and understands the requirements for approving or denying the application(s). Brian Cobb 6/20/18 Applicant's signature Print name Date Applicant/Agent/Representative's signature Print name Date Applicant/Agent/Representative's signature Print name Date SIGNATURES of each owner of the subject property required Owner's, 4Anaci) -)-;•Nd.) 6 -2 C-1 r siou,„ Print name Date L12:1 (\1 4411, 0otleS tp-aci-15 Own is signature Print me Date Owner's signature Print name Date Owner's signature Print name Date MASTER LAND USE APPLICATION City of Tigard • 13125 SW 11211 Blvd. • Tigard,Oregon 97223 • www.tigard-orgov • 503-718-2421 • Page 2 of 2 1— Project Information; Address— 11700 & 11730 SW 95th, Tigard, OR Assessor/Lot— 1 S135DC03600, 03700, &03800. [Fir Dale Lots 7, 8, &9] Property Owner 11730 SW 95th Winters Salvage Yard, LLC 747 Micheltorena Street, Unit B Los Angeles, CA 90026 Property Owner 11700 SW 95th Hyperfight Holding, LLC 7420 SW Bridgeport Rd#101 Portland, OR 97224 WHET( 11.14(HIT-MUR4 PO BOX 664 Donald, Oregon 97020 503.989.2992 infinitearchitecture@wbcable.net September 17, 2018 Project Information; Address- 11700 & 1 1730 SW 95th, Tigard, OR Assessor/Lot- 1 S135DC03600, 03700, &03800. [Fir Dale Lots 7, 8, &9] Property Owner 11730 SW 95th Winters Salvage Yard, LLC 747 Micheltorena Street, Unit B Los Angeles, CA 90026 Property Owner 11700 SW 95th Hyperfight Holding, LLC 7420 SW Bridgeport Rd #101 Portland, OR 97224 Summary of Proposal; This proposal encompasses three existing lots, addressed to 11700 & 11730 SW 95th, are all within City Limits. The combined lots represent 1.64 acres (71,438 sf)with very limited existing development. When first purchased,these properties were in a great state of disrepair. The buildings on the properties have since been repaired and a fence added around the salvage yard to screen from the property from the adjacent residences. With the continued demand for housing, especially homes for families,the Owner is pursuing development of these parcels to provide quality single family housing units. The proposed scope of this application includes re-zoning these three separate, but contiguous, lots from zone R-4.5 to a higher density residential zone designation. Within a quarter mile, 1,300 ff., of these properties there are six different planning zones ranging from R4.5 to R25 and IL, CP to CBD, see exhibit Al. This area of the city is, as noted, essentially pockets of different and varying usages. While the Comprehensive Plan does not show any planned changes in this area, the immediate vicinity is essentially a collection of spot zones of various sizes. We are proposing a change in zoning for the subject parcels to R-12. While this would be a locally isolated section of R-12 zoning, for the time being, the subject parcels will be contiguous with the adjacent R-7 zone. The Comprehensive Plan considers R7 &R12 to both be medium density. So, in this respect, either R-12 or R-7 is consistent with the Medium Density designation, in the Comp Plan,that the properties are adjacent to. Furthermore,there is a large area of existing R-12 zone within approximately 500 ft. of the northwest corner of the subject property, see exhibit A2. The large section of R-12 zoned use to the northwest is second in size only to the R4.5 lower density that the properties are currently in. The adjacent R-7 zone is a smaller in size and more disconnected than the higher R-12 zone we are proposing to eventually connect with. We believe It is not unreasonable to see the R4.5 zone in the surrounding area being changed to R12, or split into R-7/R-12. These changes would provide more consistency to the zoning in the area by producing larger blocks of similar zones. We strongly feel that a R-12 zone change would be most beneficial to this area and aid in the future retention of the large blocks of lower density housing areas in other parts of the city, refer to the R12 compliance narrative as part of this application for more information. The surrounding neighborhood(s) contains several areas of differing residential zones with the R-12 zone,to the northwest, being the largest after the R4.5 zoned area the parcels are currently within. Higher density housing in this area, as a buffer to commercial & industrial zones,works best as it allows for larger swashes of lower density homes away from less family oriented zones. We feel that this zone change can be a catalyst to quality development which SW 95th Zone Change; Written Summary of Proposal PAGE 1 OF 19 can provide additional living units, enhance the higher density zone buffers, and protect the large blocks of low density from the pressures of population needs. While we feel changing these properties to R12 and their eventual connection to the northwest R12 zone, we have provided an alternate request for a zone change to R-7, refer to the R7 compliance narrative as part of this application for more information. This request would provide additional living units,would be contiguous with an existing R-7 zone, and compatible with Comprehensive Plan for medium density housing. There is a high demand for housing of all types within the city limits that is close to essential services. Increasing density within the city limits reduces sprawl, costly service extensions, and automobile traffic. This rezone will bring much needed residential units within the city limits, aesthetically improve and contribute to the neighborhood, and dramatically increase the property tax revenue for these three lots. These three lots, and included street right-of-way, represents a large block of contiguous land adjacent to a R-7 zone and compatible in the larger&more long term "medium density"zone of the Comprehensive Plan. End of Summary SW 95th Zone Change;Application Compliance PAGE 2 OF 19 infinIT4 ARGIIT4 TV4I4 PO BOX 664 �-' Donald, Oregon 97020 503.989.2992 infinitearchitecture@wbcable.net September 17, 2018 Comprehensive Plan & Quasi-Judicial Compliance - R12 GOAL 1 -CITIZEN INVOLVEMENT: To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process. 1.1 Provide citizens, affected agencies, and other jurisdictions the opportunity to participate in all phases of the planning process. 1.2 Ensure all citizens have access to: A. opportunities to communicate directly to the City; and B. information on issues in an understandable form. COMPLIANCE: As part of this Zoning Application process, the required neighborhood meeting was held and the intended project goals, i.e. eventual sub-division into single family homes, was discussed. We believe we listened to all the citizen's concerns and that they had all their questions and concerns discussed at this meeting. Meeting notes are attached to this application as required. Citizens will have further opportunities to express their concerns and/or support for this project to the City of Tigard at future planning &city council meetings regarding this application. GOAL 2-LAND USE PLANNING: To establish a land use planning process and policy framework as a basis for all decisions and actions related to use of land and to assure an adequate factual base for such decisions and actions. 2.1 Maintain an up-to-date Comprehensive Plan, implementing regulations and action plans as the legislative foundation of Tigard's land use planning program. 2.2 To enlarge, improve, and sustain a diverse urban forest to maximize the economic, ecological, and social benefits of trees. 2.3 To balance the diverse and changing needs of the City through well-designed urban development that minimizes the loss of existing trees to create a living legacy for future generations. COMPLIANCE: The Comprehensive Plan does not show this area of the city as having any planned changes. Within a quarter mile, i.e. 1,300 ft., of the properties there are six different planning zones ranging from R4.5 &R25 to IL, CP&CBD. This area of the city is, as noted, essentially pockets of different usages. While the proposed change to R-12 would be a locally isolated zone, the Comprehensive Plan considers R7 &R12 to both be medium density. The subject parcels will be contiguous with the adjacent R-7 zone. In effect, either R-12 or R-7 is consistent with the Medium Density designation, in the Comp Plan,that the properties are adjacent to. Furthermore, there is a large area of existing R-12 zone within approximately 500 ff of the northwest corner of the subject property. We believe It is not unreasonable to see the R4.5 zoned area surrounding the properties being changed to R12 and connecting to the R-12 to the northwest, see exhibit Al &A2. These changes would, over time, provide more consistency to the zoning in this area. Furthermore, higher density housing in this area will provide a buffer from the commercial &industrial zones to the north and east to the lower density residential zones to the south and west. In addition, increasing the density in this area also allows the larger swashes of lower density residential to remain while increasing available housing within the city limits. SW 95th Zone Change; Application Compliance R12 PAGE 3 OF 19 2.1 Policy 14: Requires;Applicants shall bear the burden of proof to demonstrate that land use applications are consistent with applicable criteria and requirements of the Development Code,the Comprehensive Plan, and when necessary, those of the state and other agencies. Compliance:Applicant&Owner acknowledge that we bear the burden of proof to demonstrate this application is consistent with applicable criteria and requirements of the Development Code. We have reviewed Tigard's Title 18 as well as Tigard's current Comprehensive Plan and to the best of our knowledge and understanding this applicant meets these requirements, as demonstrated by this document. 2,1 Policy 15: Requires; A: Transportation and other public facilities and services shall be available, or committed to be made available, and of sufficient capacity to serve the land uses allowed by the proposed map designation; B: Development of land uses allowed by the new designation shall not negatively affect existing or planned transportation or other public facilities and services; C: The new land use designation shall fulfill a proven community need such as provision of needed commercial goods and services, employment, housing, public and community services, etc. in the particular location,versus other appropriately designated and developable properties; D: Demonstration that there is an inadequate amount of developable, appropriately designated, land for the land uses that would be allowed by the new designation; E: Demonstration that land uses allowed in the proposed designation could be developed in compliance with all applicable regulations and the purposes of any overlay district would be fulfilled; F: Land uses permitted by the proposed designation would be compatible, or capable of being made compatible, with environmental conditions and surrounding land uses; and G: Demonstration that the amendment does not detract from the viability of the City's natural systems. Compliance: The property is contiguous with residential uses and activities with similar densities to the west and southeast. The current and proposed designations of the adjacent and the proposed properties are R4.5, R7 &R12 all of which are compatible adjacencies as shown in the Comprehensive Plan. The proposed project areas will not adversely affect any natural open areas as there are none at the proposed site or adjacent to these properties. The existing properties are currently developed, albeit very low density, and therefore development of the properties will be less impactful compared to raw undeveloped land. There is still a very strong and continuing need for housing in the Portland metro especially affordable housing and outdoor space for families within city limits. The proposed zone change will add much needed family housing within the city limits with access to a multitude of public transit and service options. The proposed zone change is part one of an overall goal of buildable single-family homes. The proposed R12 designation would be developed, and can be, to comply with all applicable zone code requirements. As part of the preapplication process, City of Tigard Engineering reviewed our potential preliminary subdivision plans, see preapplication notes attached. It was noted that there would be adequate public SW 95th Zone Change;Application Compliance R12 PAGE 4 OF 19 utilities available to the site, based on R1 density,with some potential upgrades and adjustments. The water line may require upsizing and the storm system may require repairs in the area for known maintenance issues. Both of these issues, as well as others, are correct-able as part of and over the course of this development. GOAL 3-AGRICULTURAL LAND: Only land that lies outside Urban Growth Boundaries can be classified as agricultural. COMPLIANCE:The proposed lots are within the City of Tigard and currently zoned R4.5, residential. Increased density within the city limits will slow expansion outside of the urban growth boundary thus reducing the conversion and/or loss rural agricultural land. GOAL 4-FOREST LAND: To conserve forest lands by maintaining the forest land base, and to protect the state's forest economy by making possible economically efficient forest practices that assure the continuous growing and harvesting of forest tree species as the leading use of forest land and, consistent with sound management of soil, air, water, and fish and wildlife resources, and to provide for recreational opportunities and agriculture. COMPLIANCE: Not applicable,the properties were not designated forest land at the time of adoption of this goal. GOAL 5-NATURAL RESOURCES,AREAS,AND OPEN SPACES:To protect natural resources and conserve scenic and historic areas and open spaces. 5.1 Protect natural resources and the environmental and ecological functions they provide and,to the extent feasible, restore natural resources to create naturally functioning systems and high levels of biodiversity. 5.2 Promote the preservation and protection of historically and culturally significant resources. COMPLIANCE: The proposed area of zone change has no known natural resources within their boundaries. Increased density on existing developed land reduces the pressure on development in or around natural resources. GOAL 6-ENVIRONMENTAL QUALITY:To maintain and improve the quality of the air, water, and land resources of the state. 6.1 Reduce air pollution and improve air quality in the community and region. 6.2 Ensure land use activities protect and enhance the community's water quality. 6.3 Reduce the amount of solid waste entering landfills. COMPLIANCE: Increasing density of existing under developed land in areas with plentiful services, such as mass transit, and connectivity like bike paths&sidewalk promotes the use of such services thus reducing air pollution. Storm water issues were noted, as part of our preapplication conference, at both ends of the properties. The adjacent properties on the easterly side have consistent flooding at the termination of SW Tangela Street due to grading and clogged piping. The westerly side of the property has a series of underground and over land channels for storm water management. As part of the future development of these properties, SW Tangela Street will be extended to SW 95'". The street termination, prone to flooding,will be graded to transition to this extension. This will improve the storm water management of the street system in this area thus improving downstream quality. SW 95"'Zone Change;Application Compliance R12 PAGE 5 OF 19 As part of the future development, the subject properties will be required to hold and improve the quality of the storm water before being release to the system. This will also improve the quality of the downstream environment. GOAL 7-HAZARDS:To protect people and properly from natural hazards. 7.1 Protect people and property from food, landslide,earthquake,wildfire, and severe weather hazards. 7.2 Protect people and property from non-natural hazardous occurrences. COMPLIANCE: The subject properties are not heavy sloped, i.e. >25%, and thus not prone to landslides. Residential units, as part of the future development,will be wood framed and meet all current seismic codes. GOAL 8-RECREATIONAL NEEDS: To satisfy the recreational needs of the citizens of the state and visitors and, where appropriate,to provide for the siting of recreational facilities, including destination resorts. 8.1 Provide a wide variety of high quality park and open spaces for all residents, including both: A. developed areas with facilities for active recreation; and B. undeveloped areas for nature-oriented recreation and the protection and enhancement of valuable natural resources within the parks and open space system. 8.2 Create a Citywide network of interconnected on-and off-road pedestrian and bicycle trails. 8.3 Provide Tigard residents with access to a broad range of recreational, cultural, and educational activities. COMPLIANCE: The subject properties are near higher density commercial areas and street systems. The proposed increase in density in this area will enhance the existing medium density buffer zone between these higher density areas/street systems(north and east)and the lower density residential &recreational areas(south and west). Increasing density in existing developed areas as well as providing density buffers improves the quality of the recreational areas as well as providing an increased tax base for further improvements to existing facilities as well as creation of new areas. GOAL 9-ECONOMIC DEVELOPMENT: To provide adequate opportunities throughout the state for a variety of economic activities vital to the health, welfare, and prosperity of Oregon's citizens. 9.1 Develop and maintain a strong, diversified, and sustainable local economy. 9.2 Make Tigard a center and incubator for innovative businesses, including those that focus on environmental sustainability. 9.3 Make Tigard a prosperous and desirable place to live and do business. COMPLIANCE: While this zone change will not include commercial uses,the future development of these properties will provide improved connectivity,enhance the medium density buffer between commercial/dense areas and the lower density sections of the city. Increasing the density in this existing developed area will provide additional housing units while relieving the pressure of developing lower density residential and recreational areas of the city to meet future needs. GOAL 10-HOUSING:To provide for the housing needs of citizens of the state. 10.1 Provide opportunities for a variety of housing types at a range of price levels to meet the diverse housing needs of current and future City residents. 10.2 Maintain a high level of residential livability. SW 95th Zone Change;Application Compliance R12 PAGE 6 OF 19 COMPLIANCE: The proposed increase in housing density will provide more affordable housing through economies of scale. Providing more units on the same amount of land reduces the economic burden of the fixed development costs which can be used to lower the overall cost of the homes. The R12's 3,050 sf lot size provides for some outdoor area for each home while providing a more affordable starter level home. GOAL 11 -PUBLIC FACILITIES AND SERVICES:To plan and develop a timely, orderly, and efficient arrangement of public facilities and services to serve as a framework for urban and rural development. 11.1 Develop and maintain a storm water system that protects development,water resources, and wildlife habitat. 11.2 Secure a reliable, high quality,water supply to meet the existing and future needs of the community. 11.3 Develop and maintain a wastewater collection system that meets the existing and future needs of the community. 11.4 Maintain adequate public facilities and services to meet the health, safety, education, and leisure needs of all Tigard residents. 11.5 Private utilities provide the needed energy and communication services for the community. COMPLIANCE:As noted in Goal 6, Environmental Quality,the development of these properties will include improvements to the storm management system in the area. Extension of SW Tangela Street to SW 95Th will also allow a potential looping, as coordinated with Public Works, of underground utilities providing redundancy within the system during maintenance and localized failures. GOAL 12-TRANSPORTATION:To provide and encourage a safe, convenient, and economic transportation system. 12.1 Develop mutually supportive land use and transportation plans to enhance the livability of the community. 12.2 Develop and maintain a transportation system for the efficient movement of people and goods. 12.3 Provide an accessible, multi-modal transportation system that meets the mobility needs of the community. 12.4 Maintain and improve transportation system safety. 12.5 Coordinate planning, development, operation, and maintenance of the transportation system with appropriate agencies. 12.6 Fund an equitable, balanced, and sustainable transportation system that promotes the well-being of the community. COMPLIANCE:The properties are within a short distance, nine tenths of a mile, of several transit lines including Tigard Transit Center,which boasts numerous bus lines including a connection to the WES Commuter rail. The proposed project will include a dedicated right-of-way for extending SW Tangela Street to SW 95th, including sidewalks,which will also improve the local transportation network. GOAL 13-ENERGY CONSERVATION: Land and uses developed on the land shall be managed and controlled so as to maximize the conservation of all forms of energy, based on sound economic principles. 13.1 Reduce energy consumption. COMPLIANCE: The proposed zone change will eventually be developed into medium density housing. The housing will be newly constructed and meet all current energy codes at the time of construction. As noted in Goal 12,the properties are within a mile of numerous mass transit connections. Once developed the area will have improved streets and sidewalks which will help promote use of mass transit, as well as other lower energy consumption modes of travel. SW 95th Zone Change;Application Compliance R1 2 PAGE 7 OF 19 GOAL 14-URBANIZATION: To provide for an orderly and efficient transition from rural to urban land use, to accommodate urban population and urban employment inside urban growth boundaries,to ensure efficient use of land, and to provide for livable communities. 14.1. Provide and/or coordinate the full range of urban level services to lands and citizens within the Tigard City limits. 14.2. Implement the Tigard Urban Services Agreement through all reasonable and necessary steps, including the appropriate annexation of unincorporated properties. 14.3. Promote Tigard citizens'interests in urban growth boundary expansion and other regional and state growth management decision. COMPLIANCE: The proposed Increase in density, i.e. R4.5 to R12, of these existing properties with the City of Tigard provides an efficient, as well as orderly,way to accommodate increased populations while reducing the need to annex properties to the City's inventory or transition rural lands. This also has the added benefit of keeping urban services concentrated in higher use corridors, i.e. 99W, increasing usage of existing services. Increasing capacity of eAsting urban services is generally less expensive and timelier than creation and/or expansion of services in lower density rural or remote areas. GOAL 15-SPECIAL DISTRICT:Areas identified as needing additional planning attention due to their unique circumstances and value to the community. 15.1 The City will promote the creation of a vibrant and active urban village at the heart of the community that is pedestrian oriented, accessible by many modes of transportation, recognizes natural resources as an asset, and features a combination of uses that enable people to live, work, play, and shop in an environment that is uniquely Tigard. 15.2 Facilitate the development of an urban village. 15.3 Develop and Improve the Open Space System and Integrate Natural Features into downtown. 15.4 Develop comprehensive street and circulation improvements for pedestrians, automobiles, bicycles, and transit. COMPLIANCE: The proposed area is not within any specific special districts. However,the proposed development will enhance the existing street linkages through the extension of SW Tangela Street to SW 95th In addition, pedestrian linkages will be improved through sidewalks and rights-of-way on the same street extension as well as along the properties SW 95th frontage. QUASI-JUDICIAL AMENDMENTS:A recommendation or decision for a quasi-judicial zoning map amendment or quasi-judicial comprehensive plan amendment shall be based on the following: a. Demonstration of compliance with all applicable comprehensive plan policies and map designations; and b. Demonstration that adequate public services exist to serve the property at the intensity of proposed zoning. Factors to consider include the projected service demands of the property, the ability of the existing and proposed public services to accommodate the future use, and the characteristics of the property and development proposal, if any. COMPLIANCE: As described in above text, we have demonstrated that the proposed can and does comply with all comprehensive plan policies. As described in Goal 2.1 Policy 15, based on the preliminary engineering review there are some modifications needed for the proposed density but the modifications are possible as part of the eventual development of the properties. SW 95th Zone Change;Application Compliance R12 PAGE 8 OF 19 18.1 10-Residential Zones REQUIRES: 18.110.020; The R-12 zone is designed to accommodate a full range of housing types at a minimum lot size of 3,050 square feet.A wide range of civic and institutional uses are also permitted conditionally. Table 18.110.1 Use Table Use Cate.ory R-1 R-2 R-3.5 R-4.5 R-7 R-12 R-25 R-40 Residential Household Livin P P P P P P P P Grou. Livin: l RIC R/C R/C RIC RIC RIC RIC R/C Transitional Housin: N N N N N C C Table 18.110.2 Ilotisim4 T}I)e Housin g_ T i i es `. ` W' R-1 R-2 R-3.5 R4.5 R-7 R-12 R-25 R-40 Sin_lc-Famil Units, Detached P P P P P P P P Sin_ e-Famil Units Attached N N N R 1 R 2 /C P P P Accesso Dwellin l Units 3 R R R R R R R R l ilexes N © C ® P P P P Multifamil Units N N N N N P P P Manufactured Homes P P P P P P P P Mobile Home Parks N ® C C P P P P P=Permitted R=Restricted C=Conditional Use N=Not Permitted Table 18.110.3; Residential Zone Development Standards Standard R-4.5(existing) R-12 (proposed) Minimum Lot Size; Detached Unit 7,000 sf 3,050 sf Duplexes 10,000 sf Minimum Lot Width; Detached Unit 50 ft None Duplexes 90 ft Minimum Setbacks; Multi-Family/Single Front Yard 20 ft 20 ff/ 15 ft Side Facing Street on Corner 15 ft 20 ft/ 10 ft Side Yard 5ff 10ff/5ff Rear Yard 15ff 15ff Maximum Height 30 ft 35 ft Maximum Lot Coverage None 80% Minimum Landscape Requirement None 20% Minimum Residential Density Requirement 80%of max density 80%of max density Maximum Residential Density 4.5 unit/acre 12 unit/acre COMPLIANCE: As part of a future subdivision land use process, the proposed lots would need to meet the following requirements. Proposed site area, after street ROW, is approximately 51,582 sf, Maximum number of lots 16; [51,582/3,050 sf = 16.91] Minimum number of lots 13; [16 x 0.8] SW 95th Zone Change;Application Compliance R12 PAGE 9 OF 19 18.310-Off-street Parking and Loading REQUIRES: 18.310.01 A; Ensure adequate vehicle parking. These parking requirements are intended to provide sufficient vehicle parking in close proximity to the various uses for residents,customers and employees,and to establish standards that will maintain the traffic carrying-capacity of nearby streets. 18.310.030-General Provisions A. New construction.At the time of the erection of a new structure within any base zone, off-street vehicle parking will be provided in compliance with Section 18.310.070. B. Location of vehicle parking. The location of off-street parking will be as follows: 1. Off-street parking spaces for single-family and duplex dwellings and single-family attached dwellings shall be located on the same lot as the dwelling(s) it serves. 18.310.040-General Design Standards B.Access drives.With regard to access to public streets from off-street parking: 5.Access drives shall be improved with an asphalt,concrete,or pervious paving surface.Any pervious paving surface shall be designed and maintained to remain well-drained; and 1 Al(•114.3111.2 \1ininuuu and'ltacimum Off'steret t chicle trod Hirst k Pat kiu Requirements , space requirements are based on square feet ofJloor area unless otherwise stated See Ch, ter 18.610 for rkingre?ulrementinthe AILS-CBDzone. Vehicle Maximum Vehicle Maximum 'Use Category Vehicle Minimum 111 Bicycle Minimum 121 (Zone A)II] (Zone II)Ill Residential i lousehold Livin • Si a Units,Attached See MultifamilyUnits See Multifamily Units See Multifamily Units none - Si. .e Units,Detached 1.01dwellin unit none none - Accessory Units 1.0/dwellin_unit none [tarn none I.0/dwel' unit none none none -,Afultlfamily Units[31 <500 aglt I.0/dwelling unit none none 1.012 dwelling units except 1 bedroom:1.25/4welling unit elderly,which is 1.0120 2 bedroom;1.5/dwelling unit dwelling units 3 bedroom:1.75/dwelling unit COMPLIANCE: As part of a future subdivision land use process,the proposed lots would need to meet the following requirements for the intended single family detached homes. One(1)Off-street parking space per dwelling unit. On-street parking will be assumed to be required and provided to the greatest extent possible based on the 50 feet dedicated right-of-way. END OF R12 COMPLIANCE NARRATIVE SW 95th Zone Change;Application Compliance R12 PAGE 10 OF 19 in.UIIT4 4tRallT4(TUR4 PO BOX 664 �— Donald, Oregon 97020 503.989.2992 infinitearchitecture@wbcable.net September 17, 2018 Comprehensive Plan & Quasi-Judicial Compliance - R7 GOAL 1 -CITIZEN INVOLVEMENT: To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process. 1.1 Provide citizens, affected agencies, and other jurisdictions the opportunity to participate in all phases of the planning process. 1.2 Ensure all citizens have access to: A. opportunities to communicate directly to the City; and B. information on issues in an understandable form. COMPLIANCE: As part of this Zoning Application process,the required neighborhood meeting was held and the intended project goals, i.e. eventual sub-division into single family homes, was discussed. We believe we listened to all the citizen's concerns and that they had all their questions and concerns discussed at this meeting. Meeting notes are attached to this application as required. Citizens will have further opportunities to express their concerns and/or support for this project to the City of Tigard at future planning &city council meetings regarding this application. GOAL 2-LAND USE PLANNING: To establish a land use planning process and policy framework as a basis for all decisions and actions related to use of land and to assure an adequate factual base for such decisions and actions. 2.1 Maintain an up-to-date Comprehensive Plan, implementing regulations and action plans as the legislative foundation of Tigard's land use planning program. 2.2 To enlarge, improve, and sustain a diverse urban forest to maximize the economic, ecological, and social benefits of trees. 2.3 To balance the diverse and changing needs of the City through well-designed urban development that minimizes the loss of existing trees to create a living legacy for future generations. COMPLIANCE: The Comprehensive Plan does not show this area of the city as having any planned changes. Within a quarter mile, i.e. 1,300 ft, of the properties there are six different planning zones ranging from R4.5 &R25 to IL, CP&CBD, see exhibit Al. This area of the city is, as noted, essentially pockets of different usages. The subject parcels are adjacent to an existing R-7 zone,therefore, the proposed change would merely enlarge the existing R-7 zone. R-12 & R-7 are both medium density residential, per the Comp Plan, the change to zone R-7 would be fully in keeping with adjacencies for the Comp Plan designations as well as the individual zone designations. Higher density housing in this area will provide a buffer from the commercial &industrial zones to the north and east to the lower density residential zones to the south and west. Furthermore, increasing the density in this area also allows the larger swashes of lower density residential to remain while increasing available housing within the city limits. SW 95th Zone Change; Application Compliance R7 PAGE 11 OF 19 2.1 Policy 14: Requires;Applicants shall bear the burden of proof to demonstrate that land use applications are consistent with applicable criteria and requirements of the Development Code,the Comprehensive Plan,and when necessary, those of the state and other agencies. Compliance:Applicant&Owner acknowledge that we bear the burden of proof to demonstrate this application is consistent with applicable criteria and requirements of the Development Code. We have reviewed Tigard's Title 18 as well as Tigard's current Comprehensive Plan and to the best of our knowledge and understanding this applicant meets these requirements,as demonstrated by this document. 2.1 Policy 15: Requires; A: Transportation and other public facilities and services shall be available, or committed to be made available, and of sufficient capacity to serve the land uses allowed by the proposed map designation; B: Development of land uses allowed by the new designation shall not negatively affect existing or planned transportation or other public facilities and services; C: The new land use designation shall fulfill a proven community need such as provision of nccded commercial goods and services, employment, housing, public and community services, etc. in the particular location,versus other appropriately designated and developable properties; D; Demonstration that there is an inadequate amount of developable, appropriately designated, land for the land uses that would be allowed by the new designation; E: Demonstration that land uses allowed in the proposed designation could be developed in compliance with all applicable regulations and the purposes of any overlay district would be fulfilled; F: Land uses permitted by the proposed designation would be compatible, or capable of being made compatible, with environmental conditions and surrounding land uses; and G: Demonstration that the amendment does not detract from the viability of the City's natural systems. Compliance: The property is contiguous with residential uses and activities with similar densities to the west and southeast. The current and proposed designations of the adjacent and the proposed properties are R4.5, R7 &R12 all of which are compatible adjacencies as shown in the Comprehensive Plan. The proposed project areas will not adversely affect any natural open areas as there are none at the proposed site or adjacent to these properties. The existing properties are currently developed, albeit very low density, and therefore development of the properties will be less impactful compared to raw undeveloped land. There is still a very strong and continuing need for housing in the Portland metro especially affordable housing and outdoor space for families within city limits. The proposed zone change will add much needed family housing within the city limits with access to a multitude of public transit and service options. The proposed zone change is part one of an overall goal of buildable single-family homes. The proposed R7 designation would be developed, and can be, to comply with all applicable zone code requirements. As part of the preapplication process, City of Tigard Engineering reviewed our potential preliminary subdivision plans,see preapplication notes attached. It was noted that there would be adequate public SW 95th Zone Change;Application Compliance R7 PAGE 12 OF 19 utilities available to the site, based on R1 density, with some potential upgrades and adjustments. The water line may require upsizing and the storm system may require repairs in the area for known maintenance issues. Both of these issues, as well as others, are correct-able as part of and over the course of this development. GOAL 3-AGRICULTURAL LAND: Only land that lies outside Urban Growth Boundaries can be classified as agricultural. COMPLIANCE: The proposed lots are within the City of Tigard and currently zoned R4.5, residential. Increased density within the city limits will slow expansion outside of the urban growth boundary thus reducing the conversion and/or loss rural agricultural land. GOAL 4-FOREST LAND: To conserve forest lands by maintaining the forest land base, and to protect the state's forest economy by making possible economically efficient forest practices that assure the continuous growing and harvesting of forest tree species as the leading use of forest land and, consistent with sound management of soil, air, water, and fish and wildlife resources, and to provide for recreational opportunities and agriculture. COMPLIANCE: Not applicable,the properties were not designated forest land at the time of adoption of this goal. GOAL 5-NATURAL RESOURCES.AREAS.AND OPEN SPACES: To protect natural resources and conserve scenic and historic areas and open spaces. 5.1 Protect natural resources and the environmental and ecological functions they provide and,to the extent feasible, restore natural resources to create naturally functioning systems and high levels of biodiversity. 5.2 Promote the preservation and protection of historically and culturally significant resources. COMPLIANCE: The proposed area of zone change has no known natural resources within their boundaries. Increased density on existing developed land reduces the pressure on development in or around natural resources. GOAL 6-ENVIRONMENTAL QUALITY:To maintain and improve the quality of the air, water,and land resources of the state. 6.1 Reduce air pollution and improve air quality in the community and region. 6.2 Ensure land use activities protect and enhance the community's water quality. 6.3 Reduce the amount of solid waste entering landfills. COMPLIANCE: Increasing density of existing under developed land in areas with plentiful services, such as mass transit, and connectivity like bike paths&sidewalk promotes the use of such services thus reducing air pollution. Storm water issues were noted, as part of our preapplication conference, at both ends of the properties. The adjacent properties on the easterly side have consistent flooding at the termination of SW Tangela Street due to grading and clogged piping. The westerly side of the property has a series of underground and over land channels for storm water management. As part of the future development of these properties, SW Tangela Street will be extended to SW 95th. The street termination, prone to flooding,will be graded to transition to this extension. This will improve the storm water management of the street system in this area thus improving downstream quality. SW 95th Zone Change; Application Compliance R7 PAGE 13 OF 19 As part of the future development,the subject properties will be required to hold and improve the quality of the storm water before being release to the system. This will also improve the quality of the downstream environment. GOAL 7-HAZARDS:To protect people and property from natural hazards. 7.1 Protect people and property from food, landslide, earthquake,wildfire, and severe weather hazards. 7.2 Protect people and property from non-natural hazardous occurrences. COMPLIANCE: The subject properties are not heavy sloped, i.e. >25%, and thus not prone to landslides. Residential units, as part of the future development,will be wood framed and meet all current seismic codes. GOAL 8-RECREATIONAL NEEDS:To satisfy the recreational needs of the citizens of the state and visitors and, where appropriate,to provide for the siting of recreational facilities, including destination resorts. 8.1 Provide a wide variety of high quality park and open spaces for all residents, including both: A. developed areas with facilities for active recreation; and B. undeveloped areas for nature-oriented recreation and the protection and enhancement of valuable natural resources within the parks and open space system, 8.2 Create a Citywide network of interconnected on-and off-road pedestrian and bicycle trails. 8.3 Provide Tigard residents with access to a broad range of recreational, cultural, and educational activities. COMPLIANCE: The subject properties are near higher density commercial areas and street systems. The proposed increase in density in this area will enhance the existing medium density buffer zone between these higher density areas/street systems (north and east)and the lower density residential &recreational areas(south and west). Increasing density in existing developed areas as well as providing density buffers improves the quality of the recreational areas as well as providing an increased tax base for further improvements to existing facilities as well as creation of new areas. GOAL 9-ECONOMIC DEVELOPMENT: To provide adequate opportunities throughout the state for a variety of economic activities vital to the health,welfare, and prosperity of Oregon's citizens. 9.1 Develop and maintain a strong, diversified, and sustainable local economy. 9.2 Make Tigard a center and incubator for innovative businesses, including those that focus on environmental sustainability. 9.3 Make Tigard a prosperous and desirable place to live and do business. COMPLIANCE: While this zone change will not include commercial uses,the future development of these properties will provide improved connectivity,enhance the medium density buffer between commercial/dense areas and the lower density sections of the city. Increasing the density in this existing developed area will provide additional housing units while relieving the pressure of developing lower density residential and recreational areas of the city to meet future needs. GOAL 10-HOUSING:To provide for the housing needs of citizens of the state. 10.1 Provide opportunities for a variety of housing types at a range of price levels to meet the diverse housing needs of current and future City residents. 10.2 Maintain a high level of residential livability. SW 95th Zone Change;Application Compliance R7 PAGE 14 OF 19 COMPLIANCE: The proposed increase in housing density will provide more affordable housing through economies of scale. While a change to RI 2 would provide more financial security and opportunities for the development as a whole, a R7 zone change would provide a suitable increase to meet the project goals as well as City of Tigard development codes. Providing more units on the same amount of land reduces the economic burden of the fixed development costs which can be used to lower the overall cost of the homes. The R7's 5,000 sf lot size provides for ample outdoor area for each home while providing the possibility of more starter level home lots. GOAL 11 -PUBLIC FACILITIES AND SERVICES:To plan and develop a timely,orderly,and efficient arrangement of public facilities and services to serve as a framework for urban and rural development. 11.1 Develop and maintain a storm water system that protects development,water resources, and wildlife habitat. 11.2 Secure a reliable, high quality,water supply to meet the existing and future needs of the community. 11.3 Develop and maintain a wastewater collection system that meets the existing and future needs of the community. 11.4 Maintain adequate public facilities and services to meet the health, safety, education, and leisure needs of all Tigard residents. 11.5 Private utilities provide the needed energy and communication services for the community. COMPLIANCE:As noted in Goal 6, Environmental Quality,the development of these properties will include improvements to the storm management system in the area. Extension of SW Tangelo Street to SW 95th will also allow a potential looping, as coordinated with Public Works, of underground utilities providing redundancy within the system during maintenance and localized failures. GOAL 12-TRANSPORTATION: To provide and encourage a safe, convenient, and economic transportation system. 12.1 Develop mutually supportive land use and transportation plans to enhance the livability of the community. 12.2 Develop and maintain a transportation system for the efficient movement of people and goods. 12.3 Provide an accessible, multi-modal transportation system that meets the mobility needs of the community. 12.4 Maintain and improve transportation system safety. 12.5 Coordinate planning, development, operation, and maintenance of the transportation system with appropriate agencies. 12.6 Fund an equitable, balanced, and sustainable transportation system that promotes the well-being of the community. COMPLIANCE:The properties are within a short distance, nine tenths of a mile,of several transit lines including Tigard Transit Center,which boasts numerous bus lines including a connection to the WES Commuter rail. The proposed project will include a dedicated right-of-way for extending SW Tangelo Street to SW 95th, including sidewalks,which will also improve the local transportation network. GOAL 13-ENERGY CONSERVATION: Land and uses developed on the land shall be managed and controlled so as to maximize the conservation of all forms of energy, based on sound economic principles. 13.1 Reduce energy consumption. COMPLIANCE: The proposed zone change will eventually be developed into medium density housing. The housing will be newly constructed and meet all current energy codes at the time of construction. SW 95th Zone Change;Application Compliance R7 PAGE 15 OF 19 As noted in Goal 12, the properties are within a mile of numerous mass transit connections. Once developed the area will have improved streets and sidewalks which will help promote use of mass transit,as well as other lower energy consumption modes of travel. GOAL 14-URBANIZATION: To provide for an orderly and efficient transition from rural to urban land use, to accommodate urban population and urban employment inside urban growth boundaries,to ensure efficient use of land, and to provide for livable communities. 14.1. Provide and/or coordinate the full range of urban level services to lands and citizens within the Tigard City limits. 14.2. Implement the Tigard Urban Services Agreement through all reasonable and necessary steps, including the appropriate annexation of unincorporated properties. 14.3. Promote Tigard citizens'interests in urban growth boundary expansion and other regional and state growth management decision. COMPLIANCE: The proposed Increase in density, i.e. R4.5 to R7, of these existing properties with the City of Tigard while not as substantial as R12 will provide an efficient, as well as orderly,way to accommodate increased populations while reducing the need to annex properties to the City's inventory or transition rural lands. This also has the added benefit of keeping urban services concentrated in higher use corridors, i.e. 99W, increasing usage of eAsting services. Increasing capacity of existing urban services is generally less expensive and timelier than creation and/or expansion of services in lower density rural or remote areas. GOAL 15-SPECIAL DISTRICT:Areas identified as needing additional planning attention due to their unique circumstances and value to the community. 15.1 The City will promote the creation of a vibrant and active urban village at the heart of the community that is pedestrian oriented, accessible by many modes of transportation, recognizes natural resources as an asset, and features a combination of uses that enable people to live, work, play, and shop in an environment that is uniquely Tigard. 15.2 Facilitate the development of an urban village. 15.3 Develop and Improve the Open Space System and Integrate Natural Features into downtown. 15.4 Develop comprehensive street and circulation improvements for pedestrians, automobiles, bicycles, and transit. COMPLIANCE: The proposed area is not within any specific special districts. However,the proposed development will enhance the existing street linkages through the extension of SW Tangela Street to SW 95m. In addition, pedestrian linkages will be improved through sidewalks and rights-of-way on the same street extension as well as along the properties SW 95th frontage. QUASI-JUDICIAL AMENDMENTS:A recommendation or decision for a quasi-judicial zoning map amendment or quasi-judicial comprehensive plan amendment shall be based on the following: a. Demonstration of compliance with all applicable comprehensive plan policies and map designations; and b. Demonstration that adequate public services exist to serve the property at the intensity of proposed zoning. Factors to consider include the projected service demands of the property, the ability of the existing and proposed public services to accommodate the future use, and the characteristics of the property and development proposal, if any. SW 95th Zone Change;Application Compliance R7 PAGE 16 OF 19 COMPLIANCE: As described in above text, we have demonstrated that the proposed can and does comply with all comprehensive plan policies. As described in Goal 2.1 Policy 15, based on the preliminary engineering review there are some modifications needed for the proposed density but the modifications are possible as part of the eventual development of the properties. SW 95th Zone Change;Application Compliance R7 PAGE 17 OF 19 18.1 10—Residential Zones REQUIRES: 18.110.020; The R-7 zone is designed to accommodate attached single-family homes, detached single-family homes with or without accessory residential units, at a minimum lot size of 5,000 square feet, and duplexes, at a minimum lot size of 10,000 square feet. Mobile home parks are also permitted outright. Some civic and institutional uses are also permitted conditionally. Use Category R-1 R-2 R-3.5 R-4.5 R-7 R-12 R-25 R-40 Residential Household Living P P P P P P P P 1 Group Living[1] R/C R/C R/C R/C R/C R/C R/C R/C Transitional Housing N N N N N C C C t_ Table ISA I0_2 [lousing Types IMMTIVIEM11.1111=.11110. R-2 R-3— R-4.5 R-7 R-12 R-25 R-40 Sin_Ie-Famil Units,Detached P P P P P P P P Sin_le-Famil Units Attached N ® N R I R 2 /C P P P Accessory Dwellin: Units 3 R R R R R R R R D -«lexes N N C C P P P P Multifamil Units N N N ® N P P P Manufactured Homes P P P P P P P P Mobile Home Parks ©®® C P P P P P=Permitted R=Restricted C=Conditional Use N=Not Permitted Table 18.110.3; Residential Zone Development Standards Standard R-4.5 (existing) R-7 (proposed) Minimum Lot Size; Detached Unit 7,000 sf 5,000 sf Duplexes 10,000 sf 10,000 sf Minimum Lot Width; Detached Unit 50 ft 50 ft Duplexes 90 ft 50 if Minimum Setbacks; Single Front Yard 20 ft 15 ft Side Facing Street on Corner 15 ft 10 ft Side Yard 5ff 5 ft Rear Yard 15 ft 15 ft Maximum Height 30 ft 35 ft Maximum Lot Coverage None 80% Minimum Landscape Requirement None 20% Minimum Residential Density Requirement 80%of max density 80%of max density Maximum Residential Density 4.5 unit/acre 7 unit/acre COMPLIANCE: As part of a future subdivision land use process,the proposed lots would need to meet the following requirements. Proposed site area, after street ROW, is approximately 51,582 sf. Maximum number of lots 10; [51,582/5,000 sf = 10.32] Minimum number of lots 8; [10 x 0.8] SW 95th Zone Change;Application Compliance R7 PAGE 18 OF 19 18.310-Off-street Parking and Loading REQUIRES: 18.310.01 A; Ensure adequate vehicle parking. These parking requirements are intended to provide sufficient vehicle parking in close proximity to the various uses for residents, customers and employees, and to establish standards that will maintain the traffic carrying-capacity of nearby streets. 18.310.030-General Provisions A. New construction.At the time of the erection of a new structure within any base zone, off-street vehicle parking will be provided in compliance with Section 18.310.070. B. Location of vehicle parking. The location of off-street parking will be as follows: 1. Off-street parking spaces for single-family and duplex dwellings and single-family attached dwellings shall be located on the same lot as the dwelling(s) it serves. 18.310.040-General Design Standards B.Access drives. With regard to access to public streets from off-street parking: 5.Access drives shall be improved with an asphalt, concrete, or pervious paving surface.Any pervious paving surface shall be designed and maintained to remain well-drained; and 1 ante 114.3111.! Minimum and Maxinuun off-sr)rct\chicle and Hie!.cli Parking Reyuirrmcnts Prarking space requirements are tossed an sgatere feet of floor area unless otherwise stated See Ch er 18 610fnr rking re•sirenrent in the MU-CBD zone. Vehicle Maximum Vehicle Maximum lase Category Vehicle Minimum Ill Bicycle Minimum 121 (Zane A)11) (Zane By I l ResiptewAid Iousehald Living FENIZE See Multifamily Units See Multifamily Units See Multifamily Units none - Sin de Units.Detached I.0/dwellin l unit none none none - Accessory Units I.0/dwelling unit in none none 1-0/4wellinl unit rEuni none none tfudtrfamrh Units[3] <500 sqft:I.Oldwelling unit none none 1.012 dwelling units except I bedroom:1.25/dwelling unit elderly.which is 1.0120 2 bedroom;1.S/dwelling unit dwelling units 3 bedroom:1.75/dwellin.unit COMPLIANCE: As part of a future subdivision land use process,the proposed lots would need to meet the following requirements for the intended single family detached homes. One(1)Off-street parking space per dwelling unit. On-street parking will be assumed to be required and provided to the greatest extent possible based on the 50 feet dedicated right-of-way. END OF R7 COMPLIANCE NARRATIVE SW 95Th Zone Change; Application Compliance R7 PAGE 19 OF 19 NOTICE OF NEIGHBORHOOD MEETING April 23, 2018 RE: SW 95th Zone Change Dear Interested Party: Infinite Architecture is representing the owner of the properties located at 11700 & 11730 SW 95th [tax map lots - 1S135DC3600, 1S135DC3700, & 1S135DC3800]. We are considering proposing a zone change at this location, current zone R4.5 to zone R12. Prior to applying to the City of Tigard for the necessary land use approvals, I would like to discuss the proposal in more detail with the surrounding property owners and residents. You are invited to attend a meeting on: Friday, May 11, 2018 Tualatin Valley Fire & Rescue — Station #50 Community Room 12617 SW Walnut Street Tigard, OR 97223 Doors open at 6:00 pm with presentation at 6:30 pm. Please notice this will be an informational meeting on preliminary plans. These plans may be altered prior to the submittal of the application to the city. I look forward to more specifically discussing the proposal with you. Please call me at (503) 989-2992 if you have any questions. Sincerely, Brian T Cobb Principal, Infinite Architecture SUBJECT PROPERTIES 11700 & 11730 SW 95th Avenue br r3 ;. Aril - . It - . ill ,. .11 ( . 1 ' iir 4711i: E .I , ... g� tom:_ ' . •T!` - , .�.� ' SW Lewis lna. . r" f , t t veil 'p q .I y, - . Ag v;itgRa S� 'g€� f x .14 lo II ra r tSNcreIn .1 l' 1L .� 'Da': r SWrTangeia,Ct lit 01W ,Ak 11 + • . ,o ' f f ,,,t f r p:6 1,'-',m. 4.; 44 _ s,. giv, r. .rte s t . Greenberg oaks , A „kit` Apartments 3. ?amu y '. w ... .a AFFIDAVIT OF MAILING/POSTING NEIGHBORHOOD MEETING NOTICE IMPORTANT NOTICE: THE APPLICANT IS REQUIRED TO MAIL THE CITY OF TIGARD A COPY OF THE NEIGHBORHOOD MEETING NOTICE THAT PERTAINS TO THIS AFFIDAVIT AT THE SAME TIME PROPERTY OWNERS ARE MAILED NOTICE,TO THE ADDRESS BELOW: City of Tigard Planning Division 13125 SW Hall Boulevard Tigard,OR 97223-8189 IN ADDITION,THE APPLICANT SHALL SUBMIT THIS AFFIDAVIT&COPIES OF ALL NOTICES AT THE TIME OF APPLICATION. MAILING:++ I, r Q // ✓I LA ,being duly sworn,depose and say that on the V!,M day of_i \ 20 i ei_,,I caused to have mailed to each of the ecrsons on the attached list,a notice of a meeting to discuss a proposed development at (or near) 11700 A I1730 s w of Ttt Pt Ub- rt-t 6>6. ) ,off a copy of which notice so mailed is attached hereto and made a part of hereof. I further state that said notices were enclosed in envelopeslainly� addressed to said ersons and were deposited on the date indicated above in the United States Post Office located at 2°1 3 . 5 W MAW • • Loa P 4 . . Vi . 0... with postage prepaid thereon. G1.7b70 (1)--,,-- --7----' Signature (In the presence of a Notary Public) POSTING:// +�- I,--1)rts%i) Calk ,do affirm that I am(represent)the party initiating interest in a proposed land use application for 5`(t/Si 5'n+, affecting the land located at (state the approximate location(s)IF no address(s)and all tax lot(s)currently registered) 11'7(X) -U7;0 Stet) R 151,t A-116-1 776 OvediA.QA, ,and did on the_VgCd day of _i ,20 1 ig .personally post notice indicating that the site may be proposed for a ( N(-4 6' land use application,and the time,date and place of a neighborhood meeting to discuss the proposal. / //709 SW 'I he sign was posted at_ �/730 ��M —o-.V G f� „ 0w r°6t M AlAlt6oX, t' 1°E>2ra1: (State the location you posted notice on property) __{)--,Y7------r," Signature (In the presence of a Notary Public) (THIS SECTION FOR A STATE OF OREGON,NOTARY PUBLIC TO COMPLETE/NOTARIZE) STATE OF )6(/c I`\ ) County of,4,_, `schc ervi_ �)ss. ./ A.L. ' Subscribed and sworn/affirmed before me on the 1' day off��tliyam.""" 20 ,,../l/, 4917'i t • OFFICIAL STAMP sof KALEESA DIANE THANASOUK NO ARY PUBLIC OF OREGON 4.i,1 3 � ,4 9 NOTARY Pi18LIG OREGON My Commission Expires: �' COMMISSION N0.941484 �J G( MY COMMISSION EXPIRES JULY 30,2019 l I:\CURPLN\Masters\Pre-Application Conference Packet\Affidavit of Mailing-Posting Neighborhood Meeting.docx Updated 3/25/2013 ALBERTSON,BARRY 1S135CD00101 15445 SW 150TH AVE ALEGRIA,JOSE M TIGARD,OR 97224 11555 SW 95TH AVE TIGARD,OR 97223 1S135CD13800 multiple: 1S135DC04600 to 1S135DC04800 AMBERT,KYLE H&KIMBERLY M ANDOVER PROPERTIES LLC 9660 SW NACIRA LN ATTN EARL ERNEST GUILE TIGARD,OR 97223 5476 NW 146TH AVE PORTLAND,OR 97229 ATTN:DONNY LEE 1S135DC06600 SECTOR HOUSING OFFICER AVIT.FS,JOSE ANTONIO 2185 SE 12TH PLACE 155 N 1ST AVE WARRENTON,OR 97146 TIGARD,OR 97223 1S135DC01702 BEACH,DAYLE D.&EVELYN O. BARKER-ARCH,HEATHER D 11530 SW 72ND AVENUE ARCH,RYAN R TIGARD,OR 97223 11830 SW 91ST AVE TIGARD,OR 97223 1S135DC05100 BEILKE,SUSAN BEDELL,JENNIFER&S[EVEN 11755 SW 114TH PLACE 9430-9432 SW TANGELA CT TIGARD,OR 97223 PORTLAND,OR 97223 1S135CD10900 BONILLA,NACLA/STASNY,JAMIE BLAKELY,SCOTT MICHAEL&AYA T METROPOLITAN LAND GROUP,LLC 9735 SW NACIRA LN 17933 NW EVERGREEN PARKWAY,SUITE 300 TIGARD,OR 97223 BEAVERTON,OR 97006 • BUEHNER,GRETCHEN 1S135DC03400 PO BOX 230268 BUJAK,JONATHAN TIGARD,OR 97281 11670 SW 95TH AVE TIGARD,OR 97223 CAFFALL,REX 1S135CD02401 13205 SW VILLAGE GLENN CALHOUN,JOHN CULLEN TIGARD,OR 97223 11945 SW 95TH AVE TIGARD,OR 97223 1S135CD13100 CAROL RENAUD CAO,MY DUC& COUNTY ADMINISTRATIVE OFFICE-COMMUNITY NGUYEN,LIEN THI PHUNG ENGAGEMENT 9595 SW PIHAS ST 254 N FIRST AVENUE MS20 TIGARD,OR 97223 HILLSBORO,OR 97124 1S135CD02402 1S135DC04100 CARTER,S IEPHANIE E TRUST CHAPMAN,WAYNE KENNETH 11895 SW 95TH AVE CHAPMAN,SHARON RAE 'TIGARD,OR 97223 11850 SW 95TH AVE TIGARD,OR 97223 CITY OF TIGARD 1S135DC04700 ATTN:GARY PAGENS 1'F,CHER COHEN,DAVID 13125 SW HALL BLVD. COHEN,SAMUEL TIGARD,OR 97223 9423 SW TANGELA CT TIGARD,OR 97223 1S135DC05300 CONNERY,ST'ACY COMM/NTTY PARTNERS FOR AFFORD ABT. 12564 SW MA TN STREET PO BOX 23206 TIGARD,OR 97223 TIGARD,OR 97281 1 S135DC05000 1 S 135DCO2100 COPPA,JAMES V&KARLA A CORIA,ARMANDO CHAVEZ 3134 SW 73RD AVE 12047 SW LINCOLN AVE PORTLAND,OR 97225 TIGARD,OR 97223 1S135DB04900 CRAGHEAD,ALEXANDER CORTESE FAMILY TRUST 12205 SW HALL BOULEVARD CORfESE,ANGFI 0&ROSINA A TRS TIGARD,OR 97223-6210 11856 SW 175TH AVE BEAVERTON,OR 97007 1 S 135DC01600 1S135CD03700 CRUICKSHANK,LAURA J DAW,LAWRENCE D 11780 SW 91ST AVE DAISY L TIGARD,OR 97223 11605 SW 95TH AVE TIGARD,OR 97223 DEFILIPPIS,VICTOR 1S135DC01701 13892 SW BRAYDON CT DORSEY,ALTA M TRS BY MCGINNIS,MARLENE& TIGARD,OR 97224 GATCHELL,ERNEST A TRS 2285 NW 113TH AVE PORTLAND,OR 97229 1S135CD02900 1 S 135CD03601 DOTSON,JASON B/SUE D EATON,DICK&LINDA 9570 SW LEWIS LANE 9625 SW LEWIS LN TIGARD,OR 97223 TIGARD,OR 97223 1S135DC05500 ENGVALL,ANN ECKROTH,GRANT D&TANYA M 15461 SW 82 PL 11785 SW 92ND AVE TIGARD,OR 97224 TIGARD,OR 97223 1S135DC05700 FROUDE,BEVERLY FARIS,DAVID LYNN&KATRINA LYNN 12200 SW BULL MOUNTAIN ROAD 11780 SW 92ND TIGARD,OR 97224 TIGARD,OR 97223 1S135DB06000 1S135DC01500 GALEANA,EUNICE GHIONEA LIVING TRUST 11540 SW GREENBURG RD BY GHIONEA,RADU&ELENA TRS TIGARD,OR 97223 11695 SW GREENBURG RD TIGARD,OR 97224 1S135CD04700 multiple: 1S135CD14300 to 1S135CD14600 GOOD,JAMES JR&JULIA GREENBURG PINES HOMEOWNERS 11865 SW 95TH AVE ASSOCIATION TIGARD,OR 97223 PO BOX 91459 PORTLAND,OR 97291 1S135DC04900 HADLEY,BONNIE CHAIR CPO 4B GRIMES,AMY L,IULLION,BEVERLY A 16200 SW PACIFIC HWY SUI 1E H BOX 242 KILLION,JACK T JR TIGARD,OR 97224 9350 SW TANGELA CT TIGARD,OR 97223 1S135DCO2200 HAMILTON,LISA CPO 4B VICE CHAIR HALLE,GEFF R 13565 SW BEEF BEND ROAD 12081 SW LINCOLN AVE TIGARD,OR 97224 TIGARD,OR 97223 1 S 135DB05000 15135DB04800 HAROLD D DYER&DEBRA J DYER HARTMANN,PATRICK&SYLVIA 3635 SW 144TH AVE 11465 SW 92ND AVE BEAVERTON,OR 97005 PORTLAND,OR 97223 1 S 135CD 10700 1 S 135DC06200 HE,ZHIAN HELMS,AARON 6109 SUMMER WOODS ME!I'EER,JUSTINE LAKE OSWEGO,OR 97035 11670 SW 92ND AVE TIGARD,OR 97223 HERING,J.BLAKE. HOGAN,KEVIN NORRIS BEGGS&SIMPSON 14357 SW 133RD AVENUE 121 SW MORRISON,SUITE 200 TIGARD,OR 97224 PORTLAND,OR 97204 multiple: 1S135CD03900 to 1S135DCO2400 HOWLAND,HAROLD AND RUTH HOUSING AUTHORITY OF 13145 SW BENISH WASHINGTON COUNTY TIGARD,OR 97223 111 NE LINCOLN ST#200-L HILLSBORO,OR 97124 1 S 135DC03001 1 S 135DB03600 HUANG,JIA-HWAY HULME,DAVID A&CASSANDRA M 8218 S 15TH ST 11480 SW 92ND AVE PHOENIX,AZ 85042 TIGARD,OR 97223 multiple: 1S135CD02702 to 1S135DC03600 1S135DB05200 HYPERFIGHT HOLDINGS LLC JAKOVICH,MARY LOU 9577 SW MOUNTAIN VIEW LN 11450 SW 94TH AVE TIGARD,OR 97224 TIGARD,OR 97223 1S135DC06000 1S135CD13700 JENSEN,DONALD CRAIG&JAMI DIAN JOHNSON,ALAN S&KIMBERLY L 11720 SW 92ND AVE 9680 SW NACIRA LN TIGARD,OR 97223 TIGARD,OR 97223 multiple: 1S135DC04400 to 1S135DC04401 1S135CD10600 JOHNSON,DARRELL B& JOHNSON,JIM W&DOROTHY E WALKER,KRISTINE L 11676 SW NACIRA PL 12085 SW LINCOLN AVE TIGARD,OR 97223 TIGARD,OR 97223 1S135DCO2500 1S135DC05400 JOHNSTON,MARIE L TRUST& JONES,CARY DANTFT. NANNINI,SUZANNE M&BAUER,PATRICIA E 11765 SW 92ND AVE 11775 SW 91ST AVE TIGARD,OR 97223 TIGARD,OR 97223 1S135CD00205 1S135CD03500 JONES,JOSHUA DANIEL&MOLLY BET JOY,DANIEL J 9555 SW LEWIS LN 6408 SE 61ST AVE PORTLAND,OR 97223 PORTLAND,OR 97206 1 S135DC03000 1S135DC06900 KEN CONDOS LLC KENNEDY,MARIANA PO BOX 5863 11660 SW GREENBURG RD ALOHA,OR 97006 TIGARD,OR 97223 1S135CD02500 KIMMEL,DAVID KENT,ROBERT&ASHLI 1335 SW 66TH SUITE 201 13155 SW 124TH AVE PORTLAND,OR 97225 TIGARD,OR 97223 1S135CD03000 KNAPP,MONA KIRK,JASON&ERICA 9600 SW FREWING STREET 9580 SW LEWIS LN TIGARD,OR 97223 TIGARD,OR 97223 1S135CD03400 1S135CD03100 KNEELAND,JAMES H&DEBORAH L KURTZ,GAREY L 9690 SW LEWIS LN 4929 SE TENINO DR TIGARD,OR 97223 PORTLAND,OR 97206 1 S 135CD02701 1S135DC08500 LAWRENCE,JUSTIN R LAYTON SURVIVOR'S TRUST 1914 NW 112TH CIR 2901E 2ND ST VANCOUVER,WA 98685 NEWBERG,OR 97132 1S135CD03600 1 S 135DC08900 LEWIS,SEAN M LIM,MICHAEL S 9595 SW LEWIS LN 11635 SW GREENBURG RD PORTLAND,OR 97223 TIGARD,OR 97223 1S135DC08800 LISA HAMILTON CPO 4B VICE-CHAIR LIM,MICHAEL S&CARINA G 16200 SW PACIFIC HWY SUITE H BOX 242 PO BOX 231064 TIGARD,OR 97224 TIGARD,OR 97281 LONG,JIM CHAIR,CPO 4M 1S135DC05800 10730 SW 72ND AVE MAXWELL,GERALD W&MELISSA S PORTLAND,OR 97223 11760 SW 92ND AVE PORTLAND,OR 97223 I S 135CD03200 1 S 135DC06100 MCBRIDE,MITCHELL MCCORMACK,STACEY L 9630 SW LEWIS LN 11690 SW 92ND AVE TIGARD,OR 97223 TIGARD,OR 97223 1 S 135DCO2602 1 S 135CD 14100 Mendoza,Uriel Contreras&Contreras,Maria Soledad& MEUNIER,KELLY LEIGH Magana,Javier Mendoza 9580 SW PIHAS ST 11645 SW Greenburg Rd TIGARD,OR 97223 Tigard,OR 97223 MILDREN,GENE 1S135DC03500 MILDREN DESIGN GROUP MONTGOMERY,CORY L 7650 SW BEVELAND ST,STE 120 MONTGOMERY,DEANA S MCFADDEN TIGARD,OR 97223 11680 SW 95TH AVE TIGARD,OR 97223 1 S 135DC04200 1S135DC03300 MOORE,MONTY L& MORRISON,JEFFREY&LISA MARGARET J 11640 SW 95TH AVE 11930 SW 95TH AVE TIGARD,OR 97223 TIGARD,OR 97223 1 S 135DC07100 1S135DC06500 MOYA,LAURA MUNOZ,JESUS&OLIVIA 11595 SW 91 ST AVE 11665 SW 92ND AVE PORTLAND,OR 97223 TIGARD,OR 97223 MURDOCK,NATHAN AND ANN NEAL BROWN.GM 7415 SW SPRUCE STREET MEADOWS INC REALTORS TIGARD,OR 97223 12655 SW NORTH DAKOTA STREET TIGARD,OR 97223 NEWTH,PATTY 1S135CD13900 12180 SW MERESTONE COURT NGUYEN,ANDRE TIGARD,OR 97223 SAUNDERS,CHI KIM PRAM 9640 SW PIHAS ST TIGARD,OR 97223 1S135CD02800 1S135CD03300 NICHOLSON,JADE M ORR,KAREN&LYNART 9550 SW LEWIS LN 9660 SW LEWIS LN TIGARD,OR 97223 TIGARD,OR 97223 1 S135DC06800 1 S 135DC06700 PANTALEON,ERNESTO NIETO PHAM,LUONG G&VERONICA J FIGUEROA,ESPERANZA N PO BOX 23126 11630 SW GREENBURG RD TIGARD,OR 97281 TIGARD,OR 97223 1S135DB05100 1 S135DB04901 PILTZ,KENNETH RANDALL,BARBARA J 8407 SW 46TH AVE 14889 SW 116TH PL PORTLAND,OR 97219 TIGARD,OR 97224 1S135DCO2401 ROGERS,KATE REICH, ALEX ANDRA T. 952.7 SW BROOKLYN LN BODS 1'EAD,ANNA L TIGARD,OR,97224 11795 SW 91ST AVE TIGARD,OR 97223 RORMAN,SUE RUEDY,ROBERT 11250 SW 82ND AVE 14185 SW 100TH AVENUE TIGARD,OR 97223 TIGARD,OR 97224 1 S 135DC05600 1 S135CD 14200 RUFENER,MICHELLE L TRUST RUTHERFORD,JANET M RUFENER,BRENT L TRUST 11785 SW 95TH AVE 10324 SW LADY MARION DR TIGARD,OR 97223 TIGARD,OR 97224 1S135DC05900 1S135CD13000 SAUER,DAVID T JR SHARP,AUSTIN R&MICHELLE R 11740 SW 92ND AVE 9575 SW PIHAS ST PORTLAND,OR 97223 TIGARD,OR 97223 1S135DCO2600 1 S135CD00202 SHIELDS,MARY M SMITH,JEFFERSON 11665 SW GRFFNBIIRG RD 11633 NE PACIFIC ST TIGARD,OR 97223 PORTLAND,OR 97220 1S135DC05200 multiple: 1S135DC07000 to 1S135DC09000 SMITH,MAHLON&NADINE SOUTHWOOD PARK LLC 11830 SW 95TH AVE 16615 MAPLE CIR TIGARD,OR 97223 LAKE OSWEGO,OR 97035 1S135DC08600 SPRING,BRAD SPECIALIZED HOUSING INC 7555 SW SPRUCE STREET 4140 SW 109TH AVE TIGARD,OR 97223 BEAVERTON,OR 97005 STALZER,CHARLIE AND LARIE 1S135CD13200 14781 SW JULIET TERRACE STEINBRENNER,ERIN TIGARD,OR 97224 9635 SW PIHAS ST TIGARD,OR 97223 SUNDBERG,ROSS 1S135CD10800 16382 SW 104TH AVE SURJADI,OSCAR TIGARD,OR 97224 SETIADY,ETJ.FN 11688 SW NACIRA PL TIGARD,OR 97223 • 1S135CD14000 multiple: 1S135CD00200 to 1S135CD03800 TAMARGO,JEREMY&VI VELONI,RICHEI.E A 9610 SW PIHAS ST 9575 SW LEWIS LN TIGARD,OR 97223 TIGARD,OR 97223 1 S 135CD01701 1S135CD00300 VEZEY,CHERYL ANN VIIR CO LLC PO BOX 230299 PO BOX 66362 TIGARD,OR 97281 PORTLAND,OR 97290 1S135DCO2000 1S135DC03100 Villa La Paz Limited Partnership VOSS,JASON By Community Partners For Affordable Housing Inc 11545 SW GREENBURG RD PO Box 23206 TIGARD,OR 97223 Tigard,OR 97281 1S135DCO2601 1S135CD06000 WAFFORD,ROBERT W&CHRISTINA M WAGNER,JESSE ANDREW&LYNN 11767 SW 191ST AVE 9710 SW LONDON CT TIGARD,OR 97223 TIGARD,OR 97223 WEGENER,BRIAN 1S135DC06400 9830 SW KIMBERLY DRIVE WEYRAUCH,LORRAINE D AND GLENN W TIGARD,OR 97224 11585 SW GREENBURG RD TIGARD,OR 97223 1S135DC06300 1 S135CD00100 WHILE,BERLEY&GRACE WILKER,G E 11595 SW GREENBURG RD 11525 SW 95TH AVE TIGARD,OR 97223 TIGARD,OR 97223 1S135DB05900 multiple: 1S135DC03700 to 1S135DC03800 WILLIAMS,CHRIS T&DANIELLE L WIN 1'ERS SALVAGE YARD LLC 11550 SW GREENBURG RD 11730 SW 95TH AVE TIGARD,OR 97223 TIGARD,OR 97223 1S135DC03200 1 S 135CD02801 WIN 1ERS,DEBRA FAYE&JOHN WIRKKALA,KRISTINE WINTERS,HAYDEN WILLIAM 14354 SE CAROL AVE 11590 SW 95TH AVE MILWAUKIE,OR 97267 TIGARD,OR 97223 1 S 135CD 13300 1S135DC04301 WONG,WENLYN K WOODARD,JOSEPH D&MEGAN WHITNEY,ERIC 11950 SW 95TH AVE 9670 SW PIHAS ST TIGARD,OR 97223 TIGARD,OR 97223 NOTICE OF NEIGHBORHOOD MEETING April 23, 2018 RE: SW 95"'Zone Change Dear Interested Party: Infinite Architecture is representing the owner of the properties located at 11700 & 11730 SW 95"' [tax map lots - 1S135DC3600, 1S135DC3700, & 1S135DC3800]. We are considering proposing a zone change at this location, current zone R4.5 to zone R12, Prior to applying to the City of Tigard for the necessary land use approvals, I would like to discuss the proposal in more detail with the surrounding property owners and residents. You are invited to attend a meeting on: Friday, May 11, 2018 Tualatin Valley Fire &Rescue—Station#50 Community Room 12617 SW Walnut Street Tigard, OR 97223 Doors open at 6:00 pm with presentation at 6:30 pm. Please notice this will be an informational meeting on preliminary plans. These plans may be altered prior to the submittal of the application to the city. I look forward to more specifically discussing the proposal with you. Please call me at(503) 989-2992 if you.have any questions. Sincerely, Brian T Cobb Principal, Infinite Architecture SUBJECT PROPERTIES 11700& 11730 SW 95"'Avenue • ,----:.: .,•� rtfrrT =-1,„m . Inc a w as IIIc ). IAk :. 7 r «- s ` 1 1700 & 11730 " ., . ,. s ,` SW 95th '\+ "r ; , gpri Ili 116 . I.� � _ . . s-t t r _t r : INFINITE ARCHITECTURE PO BOX 664 Donald, Oregon 97020 503.989,2992 infinitearchitecture@wbcable.net Meeting Sign In Sheet Meeting Date May 11, 2018 Meeting Time 6:30 pm Project Number Meeting Number 001 Purpose Neighborhood Meeting Location Name Address TO y!✓ W/N?rerZS )15•70 5,14/ • 7s-a 7. -0A/ 97LZ3 2 1.)e..\0\0\4„ w'.,4. c-s is 59, QS - —C`t oasa 1 o1Z Q Z a�3 3p5k �a� neS 9555- 54,7 LG.sib L�. fica�rnt OR q12.23 4 Sem �cr 11 or-+3z SvJ "1--64-‘ k� C # ! 4.4-d ao2 4111-7,3 5 ► J l y`t-( c-)2r M-c'S 9350 ( & 7i6 t9e,o 5?cw3 6 L'e.<- //9 J S� SS a z A/c_ 7 c0t2,,,va t of / jl 7-c..9 Sw 4// 7;-6-,92d 8 r-45-sui 9c344- Tyard, o4, ?773 D1-041 JO V 65 9 �kOn A .5—70 SU Le ✓e5 LA 106,(ff, t - '9570 '- 3 • jr'c OI 1 71/ r ,fcsc 11 S t\ CD (TA (33cit / cW1 SK' `r'AJG ( 4 ( 7 12 g.04— iJ k0) S cJ L �� •) C 13 irk 6-4tM (, +14 (o3s cw 7r f s S4__. 15 16 17 18 19 20 21 22 23 24 25 26 2 27 28 29 3 in4inrr4 4141011T4GUR4 PO BOX 664 Donald, Oregon 97020 503.989.2992 infinitearchitecture@wbcable.net July 1, 2018 Meeting Date 11 May 2018 Project Name SW 95th Zone Change Project Number 2008-03 Meeting Number Neighborhood 01 Purpose Required Neighborhood Meeting Location 12617 SW Walnut Street, Tigard, OR 97223 To the best of our knowledge, this is an accurate summary of the discussions that occurred during this meeting, Meeting Start Time; 6:30pm Presentation; Brian Cobb (BC) of Infinite Architecture read the required statement. BC then summarize the proposed application. 1) We noted that the three properties were being proposed to be changed from R4.5 to a R12 zone. Residential zones with R12 being a higher density, i.e. 12 units per acres instead of 4.5. 2) We explained that the properties are abutting a R-7 zone to the east&south of the property. We acknowledged that while this is technically a spot zone, as it isn't directly connected to an existing R-12 zone,that there is a large section of R-12 zone existing to the northwest approximately 500 ff. away. 3) We also noted the proposal would eventually include extending SW Tangela Street to SW 95th providing new street connectivity with a 50-ft. right-of-way. Discussion; Citizen Concerns&Comments 1) Concerns with snot zoning issue and Come Plan not reflecting this area being chanced. Response:> Yes,this set of properties would technically be a "spot"zone for now. However, within 500 feet of these properties, there are numerous other zones making this entire 1/2-mile area a series of spot zones. Our approach is to plan further ahead and develop the land as R12. There is R12 within 500 feet of this area. While the Comprehensive Plan may not show any planned changes in this area we believe given the multitude of different zones in the area As the properties in this application are greatly underdeveloped, i.e. only have one structure a piece, developing these for further integration with the higher density R12, and skip R-7, would make more sense as its easier to develop in higher densities now then wait until there are 5-10 structures needed to be redeveloped. SW 95th Zone Change; Neighborhood Mtg Minutes PAGE 1 OF 3 2) How does it benefit the existing neighbors? Response:> The owner has improved these lots through fencing and renovation already so the neighbors are aware and acknowledged the improvements. Owner now wants to start this process to further improve the character of the neighborhood through quality single family homes, street connectivity, and tax revenue. Development will include storm water quality and flow management alleviating some of the existing known issues. 3) What prevents changing your mind and constructing multi-family development. Response:> Owner is not interested in multifamily or duplex housing; the intent is creating nice single- family homes that are affordable and improve the area. In order to accomplish this,we are requesting a reduction in the minimum lot size in order to increase the number of potential units. This creates an economy of scale to offset the street dedication as well as the area required for on-site water quality management. 4) Willing to condition the approval for no multi-family'? Response:> Yes 5) What's to prevents someone with less intentions coming in and doing a similar rezone. Some concern about R7 to south and setting a precedent for their density increase and not being able to control their aualitv and outcome. Response:> Nothing can be directly done to prevent another's application. However, like this application there are multiple opportunities for public comment, i.e. at the neighborhood meetings, planning commission meeting, as well as the City council meeting. In addition to this Zone Change application we, as would other properties,will also be required to submit a Subdivision application and that process also has multiple comment and review periods as well. 6) What is Subdivision Approval?What does it entail? Response:> A subdivision is another process in which we apply to have the properties divide in to buildable lots. There is a significant amount of additional information, research, and drawings that are produced for this part of the process. This includes surveying of the lots and their intended break down, research and design of the street&utilities, and things of that nature. Part of the approval of this process also includes multiple public comment and review opportunities. 7) What about parking?And traffic increases? Response:> Parking will be dealt with as part of the subdivision process. However, off street parking is required, one per residential unit. We anticipate providing at least the one spot off street, i.e. in the driveway, plus one in a garage possibly two where tandem parking is possible. On street parking will be provided to the greatest extent possible while meeting the City of Tigard street standards and requirements. 8) What about sidewalks on 95th and other streets? Response:> Sidewalks will be a part of the subdivision approval and be provided along the new street dedication as well as along the SW 95th frontage of the subject properties. These properties are beyond the distance that would require Owner to extend the sidewalks beyond our property onto other properties. Furthermore, Owner wouldn't want to take people's land to put in a sidewalk without them wanting it as the cost of maintenance is typically put onto the owner of the property it is located. 9) Timeline? Response:> The Zone Change and Subdivision process could take about a year to complete at which point building permits for the homes can be submitted. Long term timeline is approximately 2 to 3 years to complete construction. SW 95th Zone Change; Neighborhood Mtg Minutes PAGE 2 OF 3 10) Will these be rented or sold? Response:> Not sure yet. Owner's preference is to sell over owning them all and renting them out. Owner wants people in there that care about the area, like what Drew(Owner) did with the existing properties. 11) Why shoot for R-12 in lieu of R-7 when the property is contiguous with R-7 and would provide additional lots without being a spot zone? Response:> Future casting and the need for flexibility.We want something better for area. With the increased potential lot count, it would allow for other things such as a larger open area for activity other than just water management, flexibility on home style, size, and layout, etc. General Comments; CITIZENS; 1) Sharing the community is important, We moved here a quieter less crowded area. 2) Park and open community is important. OWNER; 1) I have improved the existing structure to be a quality single family home. I have put up fencing and screening to improve the area around the salvage yard. I care about the area, my daughter is living in the house, and want to come to improve the character. 2) I am not intending to build cookie cutter housing. I want upgraded nice homes the blend well but are more unique. Blending into the neighborhood is important. I don't want something crappy. 3) I want to address the concerns and build something nice. 4) Parking and overflow will the reviewed as we don't want any issues in the neighborhood either. 5) A small open space for community use is worth looking into. However, it will depend on density and standards approved under this application. 6) We want to keep it nice, maintain good traffic flow without parking problems and overlap. 7) The street extension will complete what the city intended, i.e. extending SW Tangelo Street to SW 95tH SW Tangelo currently ends in a dead end, i.e. no cul de sac, and is prone to flooding and other issues. Eventually, as part of future phases of this project, we will be dedicating a 50-ft. right-of-way for the extension of SW Tangelo Street to SW 95th. This connection will include street parking, trees, and sidewalks. Project Representatives; Architect-Brian Cobb Owner-Drew Jones Owner Rep-Joe Green Jr End Time 7:30 pm Recorded By Brian Cobb END OF MINUTES SW 95th Zone Change; Neighborhood Mtg Minutes PAGE 3 OF 3 s: — �, tPit in A . LOVI. 111 1 ` : n.` -. .YI ° Y plio'lL _. ,SaCAWC, ! . s , rrr` , �O I - ii 13.,, ., ., ti Ir' Fnur,) Y' en .7A ' * !tl2 i , ., .• ' 3.-4 • i.3t VII • ' . - ,•-..-,!. ..,S4.--_ , '."'' ., ') • •>•? ti. 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I 'I tat RsHH ' n aao . 4 , r• 111/15111g 1,pa, RodnR1}Rs R-1 R-2 R-3.5 114.5 11.7 R-12 R-25 R-/0 I 0-12 514004,41 1 R.1.5 1 0-7 Use Category I R-4.5 I 0-7 1 R-12 II' Single-Family Units.Detached P P P P I' P P P Standard Mn11114aally Slagle Minimum Lot Sire Residential Single-Family Unite,Anachcd N N N ROI 0121/C P P P Family Ilousehold Living P P P •lb'rnrhedunir 7.500 n. 5.000. R. w Accessory Dwelling Units DI R R R R R R R R hhninnlin Lot Sire W (hoop]king[I] R(' RC R( CL Duplexes N N (' (' P P P P -Anal lied ono 111 Not Transitional llausing N N Multifamily Units N :� N N V P P P -Dena bed unel 3,050 ay.11. 3.050 AUL applicable "a°"1'ft' L W Manufactured Domes P P P P P P P P -Attached unit per siren per and -lIn ler,. I Z Mobile l lame Parks N N (' (' P P P P -Dap/eves I0,00tt.1.11. I1.000 ty It. - P-Permitted R-Restricted ('-('n,dtlton:l U t '' 'sot Permitted lodging. = xlinhnum lot Width [1] Attached single-family ands permuted only as pan of an approted planned detelopmenlmamma house -Dom hill unit 5011 <p(t 1 i [2] Permitted by right lino more than a units in a grouping.pennnted as a oondilionel use f h or n.nreMinimum Lel Width None None- -Ana,lied until][ Na alt n 01 i 2 I uniunitsper grouping Mintnatm Setbacks applicable tr+ aj 11 @g -Duplrirt 5 _ 131 Permitted subject to requirements.m I8.110.Accessory Duelling Unit.. -Front tread ±n n. 1511 °1 I1 'n li ,A 1 Side luting are, Minimum Setbacks ,e/ re-& 20 ft IO II. .amps through lona -Fratl,'onl 20 it I;Il -Side rnrd 1011, 5 n.[I) -Side-lacing rimer nn 154. III It --- -Rear lord 2011. 15 IL caner&through Intl - -5141,or rear yard .Side void 511. it 1. an oting ware 30 R. 30 R. -Rear raid 15 n. 15 It R-12 -Sfdr or rear yard abutting Na ;1011 •Dn,mae bentren wore remit-tite appbcable __.....-1..- 11-1,Ma'da'm t reudenu.t Tone The RA t toga a daupad to aaonwrodatt dnahed tin.k- food,I.,ncrah.faoho. ,nutaial. m lea tiro or s vxt 1Riwe its prnp.rn line and 20 R. 2011. -Distance la-ntr Ihade. ,r.nominadtoi.iitoatllt Some eon awl mtnnmm.l.+n nee also nominee frena ulg°ragr prola-a+line and(rant al 205. 2111t. rout tl R R M R Ighl 35 0. 3511 • 2-]-nxilnumilenuti millennia tone lin 1,7 o.insipid to Inc...dineMho.sine, M I 1 Ma Height 30 R. 35 It 1- Goody M1 h,. RI ilt. h J t .win ['overage RIY.4 8100• minium h Na mJ duplexes t Nd fII UIN Wavy len [] Mn Lot C.loge-12] None RO%. r Mohd M P 4 alio narwhal wnnphi G nand 1.111111004 ux+.rt alw prnninal Minimumf I 414 wawa[c'o r 251,02 ,rod II. Landscape 21ri. 20:4 Minimum Landscape None ±0'. z RI_ao1 am .ydanel row Then o iknaned m.>,.una,wu.hill sono of Requirement Requirement I o 2 1.11....11.9."..1...1.11...11.1 a1.t.t.n.n Woe I x aide alae Of CIA lc and ret utimal tom M Rf of RIP:of MinimumResidential Rte-•of Mmol �_ arc alto pmmited ooanatmmh. R N sial lhvsay nmanmim maximum Density Requirement maximum dentily density 't ll Regwrenxm density deitsily ?5 ORD) - 40 SITE STANDARDS a IS min-acre 7itn11:acre Mu-`B`'` A055 Maximum Maximum Residential a Residential Density 12 unu.dare 12 unit acre Density .1 • i • 1-1 575 map 116 70 • * 1-1680 '.., "...., ', 11 682 9660 I 963 0 CL: 1 , i 168 5 0163// 11665 ."' r3 I I 1---- "Im. ..mri ___________/----. 932 5 , 1,... _____ 11 688 t ----------„,,,,_, 11 700 ) 1 11 720 i • • R4.5. ., ,1 71`. / -APPROX MINIMUM SITE ;/ ,16 45 „, Z SWp. . 9635 9595 ,..157.5 — —LOT SIZE 11767 /h4i.. A4._ _ N\ 1 743 / 11,1, 9670 St.. ...> - -- _..-. --- _ I,Y la-i r ' 1--- r5,...-...___ , 11 715 . _ _ .... " 11 7 946 5 11 730 .„....., 93..3.31 1 I 760 9423 936 ....., 11 7,05 .....`". 11 775 1 i ..,-.'.. . - , 1178 5 11780 Q.) , 972 0 9 71 0 q.:38-,0 96,30 9640 9 6'10 79 51; i 93 45 ,., '11 783 is 11 7".'5 I 11 790 1 11 795 < SW Tangela_Ct . i a ak- Nti, A.1 -..... 97(16 •-17,1 7, 1 11830 9432 939.3 r-i 4,101 11. °Ikitcei - 11.35 :t....\.. f.4712 V1 9701 971 3 -4" R7 , .. 971 4 ICU 71 5 II8',5 C.1I _ 973 7 9 1 11845 ,,... 0( l R25 ,„7.,. ,,,,,, ..c 4.0 Ln 1 CA I.4')..1 -..........- - --.-1 7, , \ .,72, _ SIMILAR SIZE LOTS&DENSITY til rt. f - . . ------- ..(N.L72 2 11 930 12 085 03/ 4!` 12(147 INFINITE REFERENCE DRAVVING: °AYE. 05/10/18 P.O.Box 664 SCALE Donald,OR 97020 SITE DIAGRAM PROJ.NO..2018_02 DWN"IC Al ,...0\.. ,....._ (b) 503.989.2992 SW 95TH REPLAT (f) 503.776.9013 11700&11730 SW 95TH ARCHITECTURE TIGARD,OR 97223 IN City of Tigard Pre-Application Conference Notes TI G A R D Residential Developments Meeting Date: April 3,2018 PRE2018-00009 Applicant: Infinite Architecture Agent: Brian Cobb Contact: inftnitearchitecturc@wbcalc.net Contact: 503-989-2992 Property Location: 11700& 11730 SW 95th Avenue Proposal: Zone change from Low Density R-4.5 to Medium Density R-12 and a 16-lot subdivision Base Zone: R-4.5 Sensitive Lands: NA Overlay Zone: NA Plan District: 0 Yes ® No If yes,which plan district: Required Applications: Zone Change (ZON); Subdivision (SUB) Planner: Gary Pagenstecher Contact: 503-718-2434 Engineer: Khoi Le Contact: 503-718-2440 Applicable Chapters ® 18.110 Residential Zones ® 18.710 Land Use Review Procedures ❑ 18.220 Residential Design Compatibility 0 18.720 Annexation ® 18.310 Off-Street Parking and Loading 0 18.740 Conditional Use ® 18.320 Landscaping and Screening 0 18.750 Historic Overlay Zone ❑ 18.410 Accessory Dwelling Units 0 18.760 Home Occupations O 18.440 Temporary Uses 0 18.770 Planned Developments ❑ 18.450 Wireless Communication Facilities 0 18.780 Site Development Review ❑ 18.510 Sensitive Lands 0 18.790 Variances and Adjustments ® 18.520 Urban Forestry ® 18.795 Map and Text Amendments O 18.620 Bridgeport Village Plan District 0 18.810 Lot Line Adjustments&Consolidations ❑ 18.630 Durham Wasterwater Treatment 0 18.820 Land Partitions Plan District ® 18.830 Subdivisions ❑ 18.640 River Terrace Plan District ® 18.910 Improvement Standards O 18.650 Tigard Downtown Plan District ® 18.920 Access,Egress&Circulation O 18.660 Tigard Triangle Plan District ® 18.930 Vision Clearance Areas ❑ 18.670 Washington Square Regional Center Plan District ,LandWAvplicatiQnReviCw 6s 18.710 Land Use Review Procedures 18.795.030 Quasi-Judicial Amendments A. Approval process. 3. Quasi-judicial zoning map amendments that require a comprehensive map plan amendment shall be processed through a Type III-Modified procedure, as provided in Section 18.710.080,which shall be decided by the city council with a recommendation by planning commission. B.Approval criteria.A recommendation or decision for a quasi-judicial zoning map amendment or Quasi-judicial comprehensive plan amendment shall be based on the following: 1. Demonstration of compliance with all applicable comprehensive plan policies and map designations; and 2. Demonstration that adequate public services exist to serve the property at the intensity of proposed zoning. Factors to consider include the projected service demands of the property, the Ability of the existing and proposed public services to accommodate the future use, and the Characteristics of the property and development proposal,if any. (ord. 17-22§2) A neighborhood meeting is required,refer to Section 18.710.030.B and Pre-application packet for requirements. For submittal requirements,refer to Section 18.710.030.0 and Pre-application packet for requirements. Prior to submittal of the application,you will need to schedule an appointment with the Permit Counter,503-718-2421. AtalicabitStusdadt 18.110 RESIDENTIAL ZONES Applicable Zone: R4.5 (without zone change);R-12 with zone change Minimum Lot Size: in R-4.5 is 7.500 sf.in R-12,3050 sf Please review the development standards for the applicable zone in Table 18.110.3. Density calculation example: Total Site 71,438 square feet Sensitive Land Areas - 0 square feet Land Dedicated to the Public for Park Purposes 0 square feet Land Dedicated for Public Rights-of-Way 19,800 square feet Net Development Area 51,638 square feet Net Development Area 51,638 square feet Minimum Lot Size ÷ 3,050 square feet Maximum Number of Residential Units 16.93 Maximum Number of Residential Units 16.93 x 80% Minimum Number of Residential Units 13.54 Please refer to Section 18.40.020 for calculating density. 18.310 OFF-STREET PARKING AND LOADING o Single-family: 1 off-street parking space per dwelling unit;and 1 space per unit less than 500 square feet. o Multifamily: 1.25 spaces per unit for 1 bedroom; 1.5 spaces per unit for 2 bedrooms;and 1.75 spaces per unit for 3 bedrooms. o Bicycle Parking (MF): 1 space per 2 units, except elderly,which is 1 space per 20 units See Section 18.310.040.M for parking dimensional standards. 18.320 LANDSCAPING AND SCREENING Street trees are required at a rate of 1 tree for 40 lineal feet of frontage. Street Trees Required: approximately 10 trees each side of the street for a total of 20 street trees. 18.520 URBAN FORESTRY The following shall be prepared by a landscape architect or both a certified arborist and tree risk assessor, as provided in the Urban Forestry Manual Section 10 (except for MLPs): o Tree preservation and removal site plan- Section 10, Part 1 of Urban Forestry Manual o Tree canopy site plan- Section 10,Part 2 of Urban Forestry Manual o Supplemental report- Section 10,Part 3 of Urban Forestry Manual 18.530 SUBDIVISION 18.830.040 Approval Criteria—Preliminary Plat A.Approval criteria. The approval authority shall approve or approve with conditions an application for a preliminary plat when all of the following are met: 1. The proposed preliminary plat complies with the applicable zoning ordinance and other applicable regulations; 2. In addition to the base zone regulations,the proposed lots shall meet the following: a. The depth of all lots shall not exceed 2.5 times the average width, unless the parcel is less than 2.5 times the minimum lot size of the applicable base zone; b. The side lines of lots shall be at right angles to the street upon which the lots front, unless impractical; and c. Each lot shall abut upon a public or private street, other than an alley, for a width of at least 25 feet. Lots for attached single-family dwelling units,shall abut upon a public or private street for a width at least 15 feet. 3. The proposed plat name is not duplicative or otherwise satisfies the provisions of ORS Chapter 92; 4. The streets and roads shall be laid out so as to conform to the plats of subdivisions and partitions already approved for adjoining property as to width,general direction and in all other respects unless the city determines it is in the public interest to modify the street or road pattern;and 5. An explanation has been provided for all common improvements. 18.910 IMPROVEMENT STANDARDS 18.910.030 Streets F. Future Streets Plan and Extension of Streets A Future Street Plan is required with an application for a subdivision or partition.The plan shall: o Shall show the pattern of existing and proposed future streets from the boundaries of the proposed land division o Shall include boundaries of the proposed land division and o Shall include other parcels within 530 feet surrounding and adjacent to the proposed land division. o Shall identify existing or proposed bus routes, pullouts or other transit facilities,bicycle routes and pedestrian facilities on or within 530 feet of the site. Where necessary to give access or permit a satisfactory future division of adjoining land,streets shall be extended to the boundary lines of the tract to be developed. 18.910.040 Blocks The perimeter of blocks formed by streets shall not exceeds 2,000 feet measured along the right-of-way center line except where street location is precluded by natural topography,wetlands or other bodies of water or,pre-existing development. ALL OTHER ITEMS IN 18.910 ARE ADDRESSED IN ENGINEERING'S CHECKLIST. 18.920 ACCESS,EGRESS AND CIRCULATION 'Table 18.920.1 Vehicular Access/Egress Requirements: Residential Use (Six or fewer units) Number Dwelling Minimum Number of Minimum Access Minimum Pavement Unit/Lots Driveways Required Width Width 1 or 2 1 15' 10' 3-6 1 20' 20' 18.930 VISION CLEARANCE AREAS Vision Clearance Areas shall be: o Maintained between 3 and 8 feet in height at road/driveway,road/railroad,and road/road intersections. o The size of the vision clearance area depends upon the abutting street's functional classification and any existing obstructions within the vision clearance area. o Vision clearance areas shall be shown on the site plan,and identify any obstructions in these areas. Service Provider Letters The following service provider letters are required: ® Clean Water Services ❑ Tualatin Valley Water District ❑ Pride Disposal O Waste Management Additional Comments or Issues APPLICATION FEES (through June 30,2018): Comprehensive Plan Amendment: $11,335.00 Quasi Judicial Zoning Map Amendment 4,264.00 Subdivision 8,988.00 + $93/lot Additional Information ENGINEERING REQUIREMENTS (Chapter 18.91()and 18.920) All requirements relating to street and utility improvements are provided in the Engineering Checklist. SUBDIVISION/PLAT NAME RESERVATION Applicant shall complete and file a subdivision/plat name requires with the Washington County Surveyors Office. The approved Subdivision Name Reservation shall be submitted to the City at time of application submittal. DEVELOPMENT PERMITS Development permits will not be accepted until a land use approval has been granted. Comments from the Building Department are not included in these notes. For specific questions,please contact a Plans Examiner for any building code related questions or issues. Final inspections shall not be granted until all land use condition of approval are satisfied. DISCLAIMER The pre-application conference and notes cannot cover all applicable requirements related to the proposed development. Failure of the staff to provide information required by Title 18 shall not constitute a waiver of the applicable criteria,regulations or standards. It is recommended that the applicant read Title 18 or contact city staff with any questions prior to submittal. PRE-APPLICATION NOTES > ENGINEERING SECTION < TIGARD CRYolThsed,Omegen Community Development Shaping ft Better Community PUBLIC FACILITIES Project 95th Replat Site Address: 11700& 11730 SW 95th Name: Land Use Residential Tax Map(s): 1S135DC Type: Use Type: SUB Zone: R-4.5 Tax Lot(s): 3600&3700 Date: 3/23/2018 Project Number: PRE2018-00009 Visited Site: j Yes ® No 0 SUBMITTED PLANS Yes No Others Cover Page ❑ Site Plan with Aerial ® ❑ Existing Conditions ❑ Preliminary Plat ❑ Preliminary Site Plan _ ® ❑ Preliminary Utility Plan ❑ Grading and Erosion Control ❑ EZ Tree Protection Plan ❑ CE Circulation Plan ❑ Construction Detail Plans ❑ These notes were prepared based on information provided by the applicant showing a proposal for The extent of necessary public improvements and dedications which shall be required of the applicant will be recommended by City staff and subject to approval by the appropriate authority. There will be no final recommendation to the decision making authority on behalf of the City staff until all concerned commenting agencies, City staff and the public have had an opportunity to review and comment on the application. The following comments are a projection of public improvement related requirements that may be required as a condition of development approval for your proposed project. 1 TRAFFIC IMPACT STUDY(TSI) Traffic impact study shall be provided in accordance with TDC 18.910.030.CC. TRAFFIC IMPACT STUDY SUBMITTED Yes No Comments ❑ ❑ To comply with Code Section above ACCESS MANAGEMENT Access Management shall be addressed per TDC 18.920.H PRELIMINARY SIGTH DISTANCE CERTIFICATION Yes No Comments Proposed Improvements: • Site plan submitted showing the following items: 0 Preliminary Plat Comments: • Provide Preliminary Sight Distance Certification at submittal 2 TRANSPORTATION SW 95th Ave Existing Conditions Post Development Applicable Codes Other Notes Street Classification Neighborhood Route Neighborhood Route Maintenance City of Tigard City of Tigard Responsibility Traffic Volume 600 ADT 600 ADT plus additional trips from the proposed development Post Speed 25 MPH 25 MPH Right of Way Width 60' 60' Per TDC Table 18.910.1 and Figure 18.910.3 (Parking) On Street Parking Yes Yes Per IDC Table 18.910.1 and Figure 18.910.3 (Parking) Bike Lane No No Per [DC Table 18.910.1 and Figure 18.910.3(Parking) Right of Way 30' From Center line 30'from Center line Per TDC Table Dedication 18.910.1 and Figure 18.910.3 (Parking) Pavement Width 23' 16'from Center line Per TDC Table 18.910.30 and PW Table D-1 and D-2 Curb or No Yes PW Standards D.6 on Curb/Gutter page 17 Sidewalk No Yes. 5' Per TDC Table 18.910.1 and Figure 18.910.4 and TDC 18.910.070 Sidewalk Gap No No Per MC 18.910.070.B.2 fill sidewalk gap within 300 feet of the site on either direction Planter No Yes. 5' Per TDC Table 18.910.1 and Figure 18.910.03(Parking) Street Tree No Yes Per TDC 18.910.4 and Urban Forestry Manual Street Light At SW Tangela Ct and SW Yes Run a photometric 95th analysis on existing lights. Provide new or additional light as necessary per I'DC 18.910.030.Y and PW Standards D.15 on page 19. Contact PGE for additional information Overhead Utilities Yes,on both sides Place existing utilities on east side Per TDC 18.910.120 underground.Pay fee-in-lieu for west side Driveway Approach Yes No Per PW Standards Detail 142. 3 Adjustment to standards must follow TDC 18.910.020.D and 18.370.020.C.11 Per Municipal Code 15.10.020 Driveway Spacing No No Per TDC 18.920.030.H Curb Cut No Yes Per TDC 18.910.030.0 and Municipal Code 15.10.020 Mail Box Yes Nu Per 1DC 18.910.030.W Cul-De-Sacs, No No Per TDC Turnarounds, 18.910.030.L and PW Stub Streets Standards D.5 Street Grades and MairrileffinifiP Curves 18.910.030.N and PW Standards D.3 Street Profiles 10° on Arterial, 12% on others, 15% for no greater than 250' Eyebrow Corner Per Washington County DWG 2220 Horizontal Per TDC 18.910.030 Alignment H and PW Standards D 3- Table D3 Vertical Alignment PW Standards D3— K-Value Table D4 and 5 Intersection Angle Per TDC 18.910. and PW Standards 4 Intersection Curb Per PW Standards Radii Tablf. . Controlled No Yes. SW 95th and SW"1'angela St Per TDC Intersection 18.910.030.H and PW Stop Sign Standards D.3 and Traffic Signal _ D.4 Uncontrolled No ' No Per TDC Intersection 18.910.030.H and PW Standards D.3 and D.4 Designated No No Crosswalk Striping No No Per PW Standards D.17 Street Sign No Yes Per TDC 18.910.030.Z Developer to install all street signs Adjacent to Rail No No Per IDC 18.910.30.P Road Right of Way Rail Road Crossing No No Per 11)C 18.910.30.0 4 Private Street No No Per TDC 18.910.30.T and TDC Table 18.705.1 20'pavement with curb and 5'curb tight sidewalk when serves 3 or more lots. Associated with a No No TSP Table 5-6 CIP listed in TSP Associated with a No No TDT Appendix C TDT project listed on the TDT Project List http://www.co.washington.or.us/LUT/Divisions/LongRangePlanning/PlanningProgrns/TransportationPlanning/transportatio n-development-tax.cfm SW Tangela St Existing Conditions Post Development Applicable Codes Other Notes Street Classification Local Route Local Route Maintenance City of Tigard City of Tigard Responsibility Traffic Volume 50 50 plus additional trips from the proposed development Post Speed 25 MPH 25 MPH Right of Way Width 50' 50'to match existing R.O.W Per 1DC Table 18.910.1 and Figure 18.910.5 (Parking) On Street Parking Yes. On one side Yes. On one side Per 1DC Table 18.910.1 and Figure 18.910.5 (Parking) Bike Lane No No Per 1DC Table 18.910.1 and Figure 18.910.5 (Parking) Right of Way 50' 50' Per 1DC Table Dedication 18.910.1 and Figure 18.910.5 (Parking) Pavement Width 34' 28' Per TDC Table 18.910.30 and PW Table D-1 and D-2 Curb or Yes Yes PW Standards D.6 on Curb/Gutter page 17 Sidewalk Yes Yes. 5' Per 1'DC Table 18.910.1 and Figure 18.910.5 and 1DC 18.910.070 Sidewalk Gap No No Per TDC 18.910.070.B.2 fill sidewalk gap within 300 feet of the site on either direction Planter yes Yes. 5' Per 1DC Table 18.910.1 and Figure 18.910.03 (Parking) 5 Street Tree No Yes Per TDC 18.910.4 and Urban Forestry Manual Street Light Yes,at 9930 SW Tangela St. Yes Run a photometric analysis on existing lights. Provide new or additional light as necessary per TDC 18.910.030.Y and PW Standards D.15 on page 19. Contact PGE for additional information Overhead Utilities No Nu Per IDC 18.910.120 Driveway Approach Yes Yes Per PW Standards Detail 142. Adjustment to standards must follow TDC 18.910.020.D and 18.370.020.C.11 Per Municipal Code 15.10.020 Driveway Spacing Yes Yes Per TDC 18.705.11 Curb Cut Yes Yes Per TDC 18.910.030.0 and Municipal Code 15.10.020 Mail Box Cluster on 92nd Yes Per TDC 18.910.030.\V Cul-De-Sacs, Yes No Per 1'DC Turnarounds, 18.910.030.L and PW Stub Streets Standards D.5 Street Grades and Per TDC Curves 18.910.030.N and PW Standards D.3 Street Profiles 10%on Arterial, 12% on others,15% for no greater than 250' Eyebrow Corner Per Washington County DWG 2220 Horizontal Per 1'UC 18.910.030 Alignment H and PW Standards D 3- Table D3 Vertical Alignment PW Standards D3— K-Value Table D4 and 5 Intersection Angle Per TDC 18.910.030 I and PW Standards D4 Intersection Curb Per PW Standards Radii Table D6 Controlled Yes. SW Tangela and SW 92" Yes. SW Tangela and SW 95th Per l'DC Intersection 18.910.030.H and PW Stop Sign Standards D.3 and Traffic Signal D.4 Uncontrolled No No Per TDC Intersection 18.910.030.H and PW 6 Standards D.3 and D.4 Designated No No Crosswalk Striping No No Per PW Standards Di7 Street Sign Yes,SW Tangela and SW 92nd Yes,SW Tangela and SW 95th Per 11)C 18.910.030.Z Developer to install all street signs Adjacent to Rail No No Per TDC 18.910.30.P Road Right of Way Rail Road Crossing No No Per TDC 18.910.30.0 Private Street No No Per TDC 18.910.30.T and TDC Table 18.705.1 20'pavement with curb and 5'curb tight sidewalk when serves 3 or more lots. Associated with a No No TSP Table 5-6 CIP listed in TSP Associated with a No no TDT Appendix C TDT project listed on the TDT Project List http://www.co.washington.or.us/LUT/Divisions/LongRan ePlanring/PlanningPrograrns/TransportationPlanningitransportatio n-development-tax.c fm STREET LIGHTS: Portland General Electric provides streetlights for roadways within the City of Tigard. Contact: Jose Grejada at 503-672-5602 of Jose.Grajeda@pgn.com,for information regarding street lighting. A two-year street light fee for pole maintenance and light energization shall be paid prior to the issuance of the PFI permit. Existing: • 9330 tangela st and 95th and tangela ct Proposed: • None Comments: • Provide photo analysis SANITARY SEWER APPLICABLE CODES: TDC 18.910.090,CWS Design&Construction Standards,and Tigard PW Standards Section F City of ►.< CWS System 0 Tigard System Sewer Reimbursement District: Is this proposed development part of a Sewer Reimbursement District? Yes 0 No 0 If yes,SRD No. Amount of Fees$ Public Main on Private Easement In Place Property Yes 0 No ® Yes ❑ No 0 I Unknown I 0 Existing Conditions: • 8"SS main on both SW 95th and SW 92nd Proposed Improvements: • No utility plan was submitted Comments: • Either connect to existing main on SW 95th or SW 92nd. • Both existing mains are 8"non-reinforced concrete pipes. 8 STORM WATER APPLICABLE CODES: TDC 18.910.100,CWS Design&Construction Standards,and Tigard PW Standards Section F City of ® CWS System 0 Tigard System Fanno Creek .I Other 0 Basin Directly 0 Adjacent to Fanno Creek Public Main on Private Easement In Place Property Yes ❑ No ® Yes 0 No D Unknown 0 Existing Conditions; • 10"Concrete storm with catch basin on SW 92nd • 12"PVC main on SW 95th Proposed Improvements: • No utilities are proposed Applicable Codes: As stated in 18.910.100, all proposed development within the City shall be designed such that storm water runoff is conveyed to an approved public drainage system. The applicant will be required to submit a proposed storm drainage plan for the site,and may be required to prepare a sub-basin drainage analysis to ensure that the proposed system will accommodate runoff from upstream properties when fully developed. Provide a plan that shows how the storm drainage system for the site connects to the public system and how the development would meet the standards of Clean Water Services and other applicable standards.An appropriate storm drainage plan and calculation shall be submitted with the application in order for it to be considered complete. Surface Water Management(SWM)regulations established by Clean Water Services (Resolution and Order No. 07-20)which requires the construction of on-site water quality facilities. The facilities shall be designed to remove 65 percent of the phosphorus contained in 100 percent of the storm water runoff generated from impervious surfaces. The resolution contains a provision that would allow an applicant to pay a fee in-lieu of constructing an on-site facility provided specific criteria are met. The City will use discretion in determining whether or not the fee in-lieu will be offered. If the fee is allowed,it will be based upon the amount of impervious surfaces created;for every 2,640 square feet,or portion thereof. Please contact the Building Division for the current fee. Preliminary sizing calculations for any proposed water quality facility shall be submitted with the development application. It is anticipated that this project will require: ►r Construction of a water quality facility. Comply with provisions of Chapter 4 Clean Water Services Design and Construction Standards (Runoff Treatment and Control).Table 4-1 of Clean Water Services Design and Construction Standards applies. ►�1 Water quality and detention facility design and construction must be certified by an Oregon professional engineer as meeting Clean Water Services requirements. After completion of the construction of these facilities,the applicant shall enter into an agreement with the city for long-term maintenance of the facilities.This agreement will use city-furnished forms and shall be recorded. City staff will be periodically inspecting the facilities for compliance with the terms of the agreement. FORM DRAINAGE,REPORT SUMITTE w Yes No Comments ❑ ® Provide Drainage report 9 Proposed Improvements: Utility plan submitted showing the following items: • No storm proposed Comments: • Provide Water Quality and Quantity for private lots and Right-of-Way EROSION CONTROL APPLICABLE CODES: CWS Design& Construction Standards,DEQ Regulations,City of Tigard PW Standards Section E NPDES 1200-C(>5 acres)or 1200-CN permit(<5 acres). Proposed Improvements: • No EC was proposed Comments: • Grading and erosion control plans will be required at land use submittal.(Grading plan is submitted but no EC) • Construction gravel entrance • Sediment fence • Bio-Filter bags • Stock pile area • Staging area • Equipment maintenance and fueling area with spill protection • Tree protection fencing WATER SUPPLY APPLICABLE CODES: Tigard PW Standards Section G or Tualatin Valley Water District Standards City of ® TWWD 0 Tigard System System Zone 410 Existing Conditions: • 8"CI water main on 95th and 6"DI on Tangela St Public Main on Private Easement In Place Property Yes ❑ No ® Yes 0 No ❑ Unknown ❑ New Main Replace Looped 1 New Fire I Replace New Replace On CIP Existing i Hydrant(s) # Existing Meter(s) Existing Project Main I FH(s) Meter(s) List 8" 8"DI ® ® 0 ® ❑ 0 Proposed Improvements: Utility plan submitted showing the following items: 10 • No utility plans are submitted Comments: • Upgrade 8"CIP on SW 95th to 8"DTP • Loop 8"main on SW 95th to 6"main on SW Tangela st FIRE PROTECTION: APPLICABLE CODES: Fire Codes and Tualatin Valley Fire&Rescue Standards Tualatin Valley Fire and Rescue District(Contact:John Wolff,503.259.1504)provides fire protection services within the City of Tigard. The District should be contacted for information regarding the adequacy of circulation systems,the need for fire hydrants,or other questions related to fire protection. Require ® FIRE FLOW TVF&R TEST APPROVAL Required EASEMENTS: APPLICABLE CODES: TDC 18.910.050 and CWS Design&Construction Standards A.Easements.Easements for sewers,drainage,water mains,electric lines or other public utilities shall be either dedicated or provided for in the deed restrictions,and where a development is traversed by a watercourse or drainage way,there shall be provided a stormwater easement or drainage right-of-way conforming substantially with the lines of the watercourse. B.Utility easements.A property owner proposing a development shall make arrangements with the city,the applicable district,and each utility franchise for the provision and dedication of utility easements necessary to provide full services to the development.The city's standard width for public main line utility easements shall be 15 feet unless otherwise specified by the utility company,applicable district, or city engineer. C.Public Sanitary Sewer and Storm System Design,2 Sewers in Easements;Sewers within easements will be permitted only upon a showing of the infeasibility of providing services from a line within a right-of-way.These sewers,where permitted,will require a 12-foot wide(paved) access sufficient to provide adequate access for maintenance vehicles. Comments: 3. TRANSPORTATION DEVELOPMENT FEES The Washington County Transportation Development Tax(IDT) became effective 7/1/09, The 1T)T program collects fees from new development based on the development's projected impact upon the City's transportation system. The applicant shall be required to pay a fee based upon the number of trips which are projected to result from the proposed development. The calculation of the TDT incorporates the proposed use of the land and the size of the project. The TDT is calculated,due,and payable at the time of building permit issuance. In limited circumstances payment of the TDT may be allowed to be deferred until the issuance of an occupancy permit. Deferral of payment until occupancy is permissible only when the TDT exceeds the TDT rate for a single-family home. The Permitee shall pay fees as required. 1UT credit available? Yes ❑ No EI In April 2015,the City of Tigard adopted a Transportation System Development Charge(TSDC) for residential development with an effective date of July 1,2015.The fee will apply to building permits issuing on or after July 1,2015. The fee is in addition to and similar to the 11T.It is collected from new development,and redevelopment projects in some cases,based upon the projected impact of the proposed development on the city's transportation system.TSDC estimates are included in the city's pre-application conference notes and arc also calculated at the time of building permit submittal.They are due upon building permit issuance.In addition to TSDCs, development is responsible for paying all other SDCs that are in effect at the time of building permit issuance,including but not limited to parks,sewer,and stormwater.The city is currently considering the adoption of a new non-residential TSDC and an update to its Parks SDC. The Permitee shall pay fees as required.TSDT credit available? Yes 0 No PERMITS Public Facility Improvement(PFI)Permit: Any work within a public right-of-way in the City of Tigard requires a PFI permit from the Engineering Department. A PH permit application is available at the Planning/Engineering counter in City Hall. For more extensive work such as street widening improvements, main utility line extensions or subdivision infrastructure,plans prepared by a registered Oregon professional engineer must be submitted for review and approval. The Permittee will also be required to post a performance bond,or other such suitable security. Where professional engineered plans are required,the Permittee must execute a Developer/Engineer Agreement,which will obligate the design engineer to perform the primary inspection of the public improvement construction work. NOTE: When a PFI Permit is required,the applicant must obtain that permit prior to release of any permits from the Building Division. Building Division Permit: The following is a brief overview of the type of permits issued by the Building Division. For a more detailed explanation of these permits, please contact the Development Services Counter. Site Improvement Permit(SIT): This permit is generally issued for all new commercial,industrial and multifamily projects. This permit will also be required for land partitions where lot grading and private utility work is required. This permit covers all on-site preparation,grading and utility work. Home builders will also be required to obtain a SIT permit for grading work in cases where the lot they are working on has slopes in excess of 20%and foundation excavation material is not to be hauled from the site. Building Permit(BLIP): This permit covers only the construction of the building and is issued after,or concurrently with,the SIT permit. Master Permit(MS'I): This permit is issued for all single and multi-family buildings. It covers all work necessary for building construction,including sub-trades (excludes grading,etc.). This permit cannot be issued in a subdivision until the public improvements are substantially complete and a copy of the recorded plat has been returned by the applicant to the City. For a land partition,the applicant must obtain an Engineering Permit, if required,and return a copy of the recorded plat to the City prior to issuance of this permit. 12 Other Permits: ,There are other special permits,such as mechanical,electrical and plumbing that may also be required. Contact the Development Services Counter for more information. GRADING PLAN REQUIREMENTS FOR SUBDIVISIONS All subdivision projects shall require a proposed grading plan prepared by the design engineer. The engineer will also be required to indicate which lots have natural slopes between 10%and 20%,as well as lots that have natural slopes in excess of 20%. This information will be necessary in determining if special grading inspections will be required when the lots develop. The design engineer will also be required to shade all structural fill areas on the construction plans. In addition,each homebuilder will be required to submit a specific site and floor plan for each lot. The site plan shall include topographical contours and indicate the elevations of the corners of the lot. The builder shall also indicate the proposed elevations at the four corners of the building. PREPARED BY: Jonny Gish REVIEWED BY: Khoi Le DATE:4/3/2018 ENGINEERING DIVISION STAFF Phone:(503)718-2440 Pax:(503)684-8840 13 Private Development Contacts for Franchise ghillies and Government Organizations with Tigard Organization Contact Phone Email City of Tigard Rob Block 503-718-2607 Rob@Tigard-or.gov Storm Supervisor City of Tigard John Goodrich 503-718-2609 johng@tigard-or.gov Utility Divisions Manager Sam Morrison Water Operations 503-718-2600 samm@tigard-or.gov Supervisor Comcast Margret Porter (W)503-596-389 Margret_porter@cable.comcast.com (C)971-801-5709 Comcast Ken Parris 971-801-5699 Kenneth parris@cable.comcastcom Frontier Communication Russ Wells (J 503-643-1001 Russ.Wells@ftr.com (primary) (C) 503-312-7330 Frontier Communication Tam Nguyen 503-641-4463 j Tam.nguyen@ftr.com (secondary) Portland General Jose Grejeda 503-672-5602 Jose.Grajeda@pgn.com Electric Street lighting Portland General Chris Jewett 503-672-5481 Chris.jewett@pgn.com Electric Undergrounding Northwest Natural Gas Ryan Truair 503-226-4211 Ext.4361 Ryan.truair@nwnatural.com (C)503-708-3699 Northwest Natural Gas Peter Cathcart 503-226-4211 Peter.Cathcart@nwnatural Ext.4429 503-715-7441 14 Private Development Contacts for Franchise Utilities and Government Organizations with Tigard Organization Contact Phone Emil Tigard/Tualatin School Maryann Escriva 503-431-4049 mescriva@1'1SD.k12.or.us District Washington County Naomi Vogel 503-846-7639 Naomi_Vogel@co.washington.or.us Washington County Emergency 503-846-7661 Dispatch ODOT Marty Jensvold 503-731-8219 Martinr.jensvold@odot.state.or.us ODOT Jim Nelson 971-673-6200 James.A.NEI SON@odot.state.or.us ROW Permits ODOT Aref Bozorgnia (971)-673-1268 aref.bozorgnia@odot.state.or.us Access Management Clean Water Services Steve Olson 503-681-4474 OlsonS@CleanWaterServices.org Clean Water Services Jackie Humphreys 503-681-5101 15 www.rvfr.com Tualatin Valley Fire & Rescue April 3, 2018 Brian Cobb/Applicant Gary Pagenstecher/Associate Planner City of Tigard 13125 SW Hall Blvd Tigard, Oregon 97223 Re: 95th Replat Pre-App 2018-00009 Tax Lot I.D: 0S135DC03600 & 03700 11700 & 11730 SW 95th Tigard Thank you for the opportunity to review the proposed site plan surrounding the above named development project. These notes are provided in regards to the pre-application meeting held on April 3, 2018. There may be more or less requirements needed based upon the final project design, however, Tualatin Valley Fire& Rescue will endorse this proposal predicated on the following criteria and conditions of approval. FIRE APPARATUS ACCESS: 1. FIRE APPARATUS ACCESS ROAD DISTANCE FROM BUILDINGS AND FACILITIES: Access roads shall be within 150 feet of all portions of the exterior wall of the first story of the building as measured by an approved route around the exterior of the building or facility. An approved turnaround is required if the remaining distance to an approved intersecting roadway, as measured along the fire apparatus access road, is greater than 150 feet. (OFC 503.1.1) 2. DEAD END ROADS AND TURNAROUNDS: Dead end fire apparatus access roads in excess of 150 feet in length shall be provided with an approved turnaround. Diagrams can be found in the corresponding guide. httn://www.tvfr.com/DocumentCenter/View/1438(OFC 503.2.5&D103.1) 3. FIRE APPARATUS ACCESS ROAD WIDTH AND VERTICAL CLEARANCE: Fire apparatus access roads shall have an unobstructed driving surface width of not less than 20 feet(26 feet adjacent to fire hydrants (OFC D103.1))and an unobstructed vertical clearance of not less than 13 feet 6 inches. (OFC 503.2.1) 4. NO PARKING SIGNS: Where fire apparatus roadways are not of sufficient width to accommodate parked vehicles and 20 feet of unobstructed driving surface, "No Parking" signs shall be installed on one or both sides of the roadway and in turnarounds as needed. Signs shall read"NO PARKING-FIRE LANE"and shall be installed with a clear space above grade level of 7 feet. Signs shall be 12 inches wide by 18 inches high and shall have red letters on a white reflective background.(OFC D103.6) 5. NO PARKING: Parking on emergency access roads shall be as follows(OFC D103.6.1-2): 1. 20-26 feet road width—no parking on either side of roadway 2. 26-32 feet road width—parking is allowed on one side 3. Greater than 32 feet road width—parking is not restricted Command and Business Operations Center and South Operating Center Training Center North Operating Center 8445 SW Elligsen Road 12400 SW Tonquin Road 11945 SW 70th Avenue Wilsonville,Oregon Sherwood,Oregon Tigard,Oregon 97223-9196 97070-9641 97140-9734 503-649-8577 503-259-1500 503-259-1600 6. PAINTED CURBS: Where required, fire apparatus access roadway curbs shall be painted red (or as approved) and marked"NO PARKING FIRE LANE"at 25 foot intervals. Lettering shall have a stroke of not less than one inch wide by six inches high. Lettering shall be white on red background (or as approved). (OFC 503.3) 7. FIRE APPARATUS ACCESS ROADS WITH FIRE HYDRANTS: Where a fire hydrant is located on a fire apparatus access road,the minimum road width shall be 26 feet and shall extend 20 feet before and after the point of the hydrant. (OFC D103.1) 8. TURNOUTS: Where access roads are less than 20 feet and exceed 400 feet in length, turnouts 10 feet wide and 30 feet long may be required and will be determined on a case by case basis. (OFC 503.2.2) 9. SURFACE AND LOAD CAPACITIES: Fire apparatus access roads shall be designed and maintained to support the imposed loads of fire apparatus and shall be surfaced as to provide all-weather driving capabilities. (OFC 503.2.3) 10. TURNING RADIUS: The inside turning radius and outside turning radius shall not be less than 28 feet and 48 feet respectively, measured from the same center point. (OFC 503.2.4& D103.3) 11. ACCESS ROAD GRADE: Fire apparatus access roadway grades shall not exceed 15%. 12. ANGLE OF APPROACH/GRADE FOR TURNAROUNDS: Turnarounds shall be as flat as possible and have a maximum of 5%grade with the exception of crowning for water run-off. (OFC 503.2.7& D103.2) 13. ANGLE OF APPROACH/GRADE FOR INTERSECTIONS: Intersections shall be level (maximum 5%) with the exception of crowning for water run-off. (OFC 503.2.7&D103.2) 14. ACCESS DURING CONSTRUCTION: Approved fire apparatus access roadways shall be installed and operational prior to any combustible construction or storage of combustible materials on the site. Temporary address signage shall also be provided during construction. (OFC 3309 and 3310.1) 15. TRAFFIC CALMING DEVICES: Shall be prohibited on fire access routes unless approved by the Fire Marshal. (OFC 503.4.1). Traffic calming measures linked here: http:!fwww.tvfr.com/DocumentCenter/View/1578 FIREFIGHTING WATER SUPPLIES: 16, FIREFIGHTING WATER SUPPLY FOR INDIVIDUAL ONE-AND TWO-FAMILY DWELLINGS: The minimum available fire flow for one and two-family dwellings served by a municipal water supply shall be 1,000 gallons per minute. If the structure(s) is(are)3,600 square feet or larger, the required fire flow shall be determined according to OFC Appendix B. (OFC 8105.2) 17. FIRE FLOW WATER AVAILABILITY: Applicants shall provide documentation of a fire hydrant flow test or flow test modeling of water availability from the local water purveyor if the project includes a new structure or increase in the floor area of an existing structure. Tests shall be conducted from a fire hydrant within 400 feet for commercial projects, or 600 feet for residential development. Flow tests will be accepted if they were performed within 5 years as long as no adverse modifications have been made to the supply system.Water availability information may not be required to be submitted for every project. (OFC Appendix B) 18. WATER SUPPLY DURING CONSTRUCTION IN MUNICIPAL AREAS: In areas with fixed and reliable water supply, approved firefighting water supplies shall be installed and operational prior to any combustible construction or storage of combustible materials on the site. (OFC 3312.1) Residential One-and Two-Family Development 3.4—Page 2 FIRE HYDRANTS: 19. FIRE HYDRANTS—ONE-AND TWO-FAMILY DWELLINGS&ACCESSORY STRUCTURES: Where the most remote portion of a structure is more than 600 feet from a hydrant on a fire apparatus access road,as measured in an approved route around the exterior of the structure(s), on-site fire hydrants and mains shall be provided. (OFC 507.5.1) 20. FIRE HYDRANT NUMBER AND DISTRIBUTION: The minimum number and distribution of fire hydrants available to a building shall not be less than that listed in Table C 105.1. (OFC Appendix C) 21. FIRE HYDRANT(S) PLACEMENT: (OFC C104) • Existing hydrants in the area may be used to meet the required number of hydrants as approved. Hydrants that are up to 600 feet away from the nearest point of a subject building that is protected with fire sprinklers may contribute to the required number of hydrants. (OFC 507.5.1) • Hydrants that are separated from the subject building by railroad tracks shall not contribute to the required number of hydrants unless approved by the Fire Marshal. • Hydrants that are separated from the subject building by divided highways or freeways shall not contribute to the required number of hydrants. Heavily traveled collector streets may be considered when approved by the Fire Marshal. • Hydrants that are accessible only by a bridge shall be acceptable to contribute to the required number of hydrants only if approved by the Fire Marshal. 22. PRIVATE FIRE HYDRANT IDENTIFICATION: Private fire hydrants shall be painted red in color. Exception: Private fire hydrants within the City of Tualatin shall be yellow in color. (OFC 507) 23. FIRE HYDRANT DISTANCE FROM AN ACCESS ROAD: Fire hydrants shall be located not more than 15 feet from an approved fire apparatus access roadway unless approved by the Fire Marshal. (OFC C102.1) 24. REFLECTIVE HYDRANT MARKERS: Fire hydrant locations shall be identified by the installation of blue reflective markers. They shall be located adjacent and to the side of the center line of the access roadway that the fire hydrant is located on. In the case that there is no center line, then assume a center line and place the reflectors accordingly. (OFC 507) 25. PHYSICAL PROTECTION: Where fire hydrants are subject to impact by a motor vehicle, guard posts,bollards or other approved means of protection shall be provided. (OFC 507.5.6&OFC 312) 26. CLEAR SPACE AROUND FIRE HYDRANTS: A 3 foot clear space shall be provided around the circumference of fire hydrants. (OFC 507.5.5) BUILDING ACCESS AND FIRE SERVICE FEATURES 27. PREMISES IDENTIFICATION: New and existing buildings shall have approved address numbers; building numbers or approved building identification placed in a position that is plainly legible and visible from the street or road fronting the property, including monument signs. These numbers shall contrast with their background. Numbers shall be a minimum of 4 inches high with a minimum stroke width of 1/2 inch. (OFC 505.1) Provide a physical address on the new home, as well as, near the intersection of the private drive and public road visible from both approaches of(enter road intersections here] Residential One-and Two-Family Development 3.4—Page 3 If you have questions or need further clarification, or would like to discuss any alternate methods and/or materials, please feel free to contact me at 503-259-1504. Sincerely, ‘ ‘)/1401., Vo f John Wolff Deputy Fire Marshal II Email John.Wolfft tvfr.com Cc: A full copy of the New Construction Fire Code Applications Guide for Residential Development is available at httb://www.tvfr.com/DocumentCenter/View/1438 Residential One-and Two-Family Development 3.4—Page 4 II �� N,�a/ Comprehensive Plan —� 0 �S t v Effective 12/14/17 � �-' d • City of Tigard,Oregon W I. C is;', 1 z H t1 H i i 1 " Low Density Residential R-1,R-2,R-3.5,&R-4.5 1.. i 62 I No Medium Density Residential R-7&R-12 k 0 t _ ) L �� Medium-High Density Residential R-25 ` Y —V ++ —J r High Density Residential R-40 �/� , ® CI II 1 i I a 1 1 j 1—'. '�' (> E M R- r O RR.y�RO"'. Q� r1 `I `s_peO MUR 1 I or* se‘'‘(? M MH 6' -----! H se‘'‘(? i L OS R-12 / ryr • , a' OS �� • L ••• \ ! �� / x P • R-4.5 • CP • MUE 1 ✓• w / ►- e� v 1. to / Lo ^ Lo • N i MH ▪ `MH ."°' u t ill i PI o`` I� h� o I I / • R-25 R-7 m .� )� ➢. Lam. I • • /'CC �\ lie% a \, -,-,4,..o MILEAP..••. 2 CG >' �1 X34 4 1 �.• W \' I I I M , WALNUT ST U-•BD " s ., litAtAg I 04 *I1 LI li iJ C �� IL tivN2jK I i—� H il � R Rp 1 I I Y. f-� ML\'''.. /11 ' ,Li MUE r GA MH ! 1 i OS Del_ rt L L IQ I E _ ARDE ST M^ .,u: MCDONALD ST 1Iq) O II t2 r, _ _��, OS z Ir i \I --i �I I Q 1� l �II1 INFINITE ATE 07/09/18 P.O.Box 664 REFERENCE DRAWING EXHIBIT Donald,OR 97020 Scale COMPREHENSIVE MAP 5`"`E' 1.),--._ (b) 503.989.2992 7ROJ.NO.2018-02 DWN m'btc A 1 (f) 503.776.9013 0 0.25 0.5 Miles SW 95TH REPEAT ARCHITECTURE11700&11730 SW 95TH TIGARD,OR 97223 1/4"MILE RADUIS FROM PROPERTY CENTER , i. CI'E"-`I" MC!Fd-2 GUM n Uc %1"11111 111111111 iii mu R-1 0 Ili R-12 I �� R-4.5 �� •` —500 F T RADIUS FROM � :� PROPERTY CORNER X00 ••• ostr is. P eft ♦�llet ♦ ♦� F h M U E ma Iwo i ♦�• s"` •� ♦ r ' , • i •w a i • — r^;r m wm ,,,,, ill' m i ow 1:=1:3 ow ow LP_Ia \\\is \ 104,44 Ws 00 000 R-25 (PD) i 40 JO 40 hip100,400 • • •111111►111111111111111%%°- INFINITE DATE 07104/18 EXHIBIT P.O.Box 664 REFERENCE DRAWING: Donald,OR 97020 PROJECT AREA ZONING SCALE �� (b) 503.989,2992 PROD NO 2018-02 BY8TC A2 (,, 503 776 9013 SW 95TH REPLAT ARCHITECTURE 11700&11730 SW 95TH TIGARD,OR 97223 Wayne K. Chapman, property owner at 11850/11900 SW 95th Ave., Tigard, OR 97223 Date: January 16, 2019 RE: Comprehensive Plan Amendment/95th Avenue Zone Change,Case ID CPA 2018-00003; Zoning Map Amendment(ZON)2018-00004. Dear Tigard City Council— This letter parallels the argument I made on November 19,2018,to the Tigard Planning Commission, which finally voted to endorse the staff recommendation in favor of a zoning change from R-4.5 to R-7 instead of the applicant's request for R-4.5 to R-12. Having voiced opposition to the applicants' request for a zone change to R-12,I'm grateful to see all of my objections addressed in the subsequent staff report.As I suggest in my letter of October 11`x',a change from R-4.5 to R-7 is better.Thus I support the staff's findings and recommendation to approve that very change to R-7,not to R-12. My sister, Sharon Chapman, and I wish to see development consistent with those features we believe to be most valued in the neighborhood.My family has been there,just down the street, a long time, in fact 69 years next month. For example,the report addresses those elements in its discussion of Land Use Planning Policy 15, parts F and G, regarding compatibility with environmental conditions and natural systems—that is, on the effort to preserve as many mature Oregon white oaks as possible. We have four of those trees on our property, loved by three generations of Chapmans.The properties involved in the applicants' zoning change request are indeed the location of an entire grove of these trees, as well as other varieties. In addition,Policy 23 asks for compatibility with"adjacent existing and future land uses,"and the report finds in favor of R-7 in that respect.As we see it,this policy is about the blending of developments with the surrounding community. Our own property lies within the R-7 zone notably adjacent to the land in question.This fact makes preferable the Planning Commission's R-7 recommendation. Finally,on livability(Housing Goal 10.2,Policies 5 and 7),the staff's report acknowledges that greater density"may not support the conservation of[the site's] natural resources"though"the proposed R-7 zone best matches the existing land use pattern and site conditions."The report goes on to address concerns submitted by Robert Ruedy and myself on"spot zoning"and"neighborhood livability." In conclusion,while I remain strongly opposed to rezoning to R-12 in the neighborhood,I do endorse the Planning Commission's recommendation in favor of a zoning change to R-7"to mitigate adverse impacts to adjacent properties and to . . . on-site natural resources." I therefore urge you to approve a change to R-7 or to leave unchanged the current R-4.5 zoning in that part of the neighborhood. Thank you for inviting and considering these comments. Sincerely, Wayne K. Chapman CITY OF TIGARD Respect and Care I Do the Right Thing I Get it Done 111 . TIGARD 95th Avenue Comprehensive Plan and Zoning Map Amendments Low-Density to Medium-Density Residential R-4.5 to R-12 or R-7 City Council Hearing January 29, 2019 Community Development CITY 0 F 't' I C \ R lD Comprehensive Plan and Zoning Map Amendments Proposed change from Low- I - J ORTH DAKOTA 5T I Zoning Map 1 1 Density Residential, R-4.5 to Generalized Zoning Categorise R-12 r �a Medium-Density Residential, "�ERTT R-4 5 - .,, 'mine Description ij a' I... ' - = Rexticmwl R-12 or R-7 �- r Mixed Um Residential .‘r.' ' i Kl I Mc moreiai ' GRFENg ,E �Mixal Um -. Uwr q O m 1 1 N-. I -, Illionelc Mid t1 1.64 acre site bordered by R-4.5 R�' se M,xed Use Employment I i ' I mea�.ia ff , I ' Parks and Recrention and R-7-zoned properties 3l pr' '- 1ehaagetromR-&5toR-12 J �W I I -, j wA-C,rry I R ', I o, Cl � — l r_ i xc Ixa <7•rlyy Lo ��_ — i I ,bGAC i 1a Hieiorie District Overlay PIHAS PINKS 57 g _ •' Planned Development Overlay I. �t -- �� rr T — - R-7 I � I - 4.I,icetcim R-7 allows increased density up �o - I' , I i V1Rfa_AST 1 J � . • to four additional units and X�" ` - -- - , -- _ - ' ' ' F.• R'-251(PQ)-- I 1 i I _1 increased height to 35 feet. rb q - — me... a ma..'M_ F - R-4.5 R-7 . .:.�..: : .,xt, ;; � 00 PA R-12 allows increased density I- N. ..%, s � Sr • u" up to ten additional units r ti4. an,ab 11 ' w PV _ A increased height to 35 feet, and multifamily housing type. ( 1 I' V OF TIG \ R D Existing Zoning and Adjacent Development "Permitted land ,00 uses compatible R-12 Apartments with surrounding o Apartments land uses." I i Immediate neighbor- R-4.577-1zm hood has retained N 1980's zoning INN - Legal non- I R-7 conforming 1 ivi � apartments existApartments ) 1 Aparh»encs e'-;f within the R-4.5 and R-7 zone. I Mm t-25(PD)- CITY OF T T G A R D Oregon white oak tree canopy on site "Demonstrate " ' , ` • Amendment does ''M' �"" F 71575 11575 1157'. ' � 4 Ill 11575 4 NK-V Mtn not detract from the viability of the City's natural ,• k gibi systems.» . Extension of Tangela Street shows net '' : -' 1 developable areas north and south I 4 containing Oregon white oaks and other trees. � , .. Fat ''a: N ° 42 CITY OF TIGARD Recommendation Staff and the Planning Commission recommend the Tigard City Council APPROVE the proposed Comprehensive Plan Designation change from low to medium density residential. Additionally, staff and the Planning Commission recommend changing the zoning classification from R4.5 to the R-7 zone, with future development reviewed through a planned development process, as conditioned. CITY OF TIGARD Respect and Care Do the Right Thing Get it Done TIGARD 95th Avenue Comprehensive Plan and Zoning Map Amendments Low-Density to Medium-Density Residential R-4.5 to R-12 or R-7 City Council Hearing January 29, 2019 Community Development SUPPLEMENTAL PACKET FOR , wq c2O/ (DATE OF MEETING) City of Tigard I G A R D Memorandum To: Honorable Mayor and City Councilors From: Gary Pagenstecher, Project Planner Re: Staff Recommendation to Remand to the Planning Commission Comprehensive Plan Amendment (CPA) 2018-00003/Zone Change (ZON) 2018-00004 based on changed circumstance of the subject property. Date: January 28, 2019 Today, the city was made aware by a neighboring property owner that most of the trees had been cut on the property subject to the proposed Comp Plan Amendment and Zone Change. Because the presence of trees on the site were a significant part of the factual basis for Staff's recommendation to the Commission and the Commission's recommendations to Council, the review by Council is premature, pending re-establishment of the facts of the case. As identified in the findings of the Commission's Recommendation, trees on site, especially mature Oregon white oaks, had been identified as a natural resource worth protecting. Although no inventory had been done to identify the number, size, or condition of the trees, an aerial photo of the site, below, suggested a closer look.The applicant was advised to take an inventory of the trees to better understand the resource and how development might accommodate retention of some of them, if warranted. Staff suggested having this information available at the Council hearing for the Council's deliberation. Provided trees were identified for retention, the Commission recommended the planned development review procedure be required by condition of the zone change to best balance interests of the developer to maximize density with the community interest in tree canopy retention. However,with the trees now removed, the planned development review may be moot. Staff Recommendation Based on changed circumstances on the subject site—documented in this memorandum to Council—staff recommends Council act to remand the case back to the Planning Commission for review and consideration of the changed circumstances. Other actions available to the Council are included at the end of the Agenda Item Summary. Ill nils" 1'1" 1s}?y 11" Mill . a t Ire k h Figure 1 Aerial View of Subject Property with red lines indicating the future extension of SW Tangela Street right of way; Approximately ten Oregon white oaks identified with dark green canopy. 9 $ •.� .. #` .' T. p ..._.1_ --_vim. P , { ' .-4.. , '4111- Figure 2 Looking west from Tangela Street at clear cut. ti''' s . .1,- , 1 e2 t ter . fir. _ 4. a } - t 31 molg. '� i 4 Figure 3 Two oaks at southern property boundary. ` 1f i `�` y_ $ i , :-«: sem- , t �.._ -.. i a - +,ice}... . " r t,-': 0 +` • Figure 4 Three oaks in the SE corner; oak in foreground within future Tangela Street right of way.- SUPPLEMENTAL PACKET FOR / ^ ?' �"2pJ / INFINITE ARCHITECTURE (DATE OF MEETING) PO BOX 664 Donald, Oregon 97020 503.989.2992 infinitearc ' hitecture@wbcable.net January 28, 2019 City of Tigard 13125 SW Hall Blvd Tigard, Oregon 97223 RE: SW 95'h ReZone-Request for Waiver& Extension of Planning Review Project Information; Address- 11700 & 11730 SW 95th,Tigard, OR Assessor/Lot- 1 S 135DC03600,03700, &03800. [Fir Dale Lots 7,8, &9] We have reviewed your memo regarding the changes to the trees on site at the above referenced project. Based on your recommendation to the Council to allow the Planning Commission to reconsider their recommendations,we are waiving the 120-day review period and granting a 90 day extension to April 25, 2019 to allow the Planning Commission to reconsider their decision. We would like to note that per my email on January 28,2019, and attached explanation of what happened with the trees, that we did in fact have the trees reviewed and evaluated. Most of the trees were in such bad shape the Owner didn't want to the liability of them injuring people working on the site and had them removed. However, He did choose to make every effort to save two of the best trees,which weren't shown in your pictures in your memo to the City Council, a large pine and a large redwood. The Owner has prepaid to have the pine treated for the disease in the spring,when it's recommended to do so, and the redwood is being evaluated on how best to relocate the family of racoons residing in it. We will have the arborist compile their documentation, pictures, etc. in a report and make this available prior to the Planning Commission meeting for review and discussion. Sincerely,TCtk Brian T Cobb Principal BTC/btc SW 95th ReZone-Waiver Extension PAGE 1 OF 1 AGENDA ITEM No. 5 Date: January 29, 2019 PUBLIC HEARING (QUASI-JUDICIAL) TESTIMONY SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify before the Tigard City Council on: 95th AVENUE TIGARD COMPREHENSIVE PLAN AND ZONING MAP AMENDMENTS CPA2018-00003 AND 2018-00004 REQUEST: The applicant requests a Comprehensive Plan Amendment from Low Density Residential to Medium Density Residential and a Zoning Map Amendment from R-4.5 to R-12, preferably, or R-7. LOCATION: 11700& 11730 SW 95th Avenue;Tax Map: 1S135DC lots: 03600, 03700&03800. ZONE: R-4.5 to R-12,preferably R-7. APPLICABLE REVIEW CRITERIA: Community Development Code Chapter 18.795; Comprehensive Plan Goals 1, 2, 10; Statewide Planning Goals 1, 2, 10; and Metro's Urban Growth Management Functional Plan Title 1, Housing. Due to time Constraints City Council May Impose a Time Limit on Testimony ( 1-esJ 6I 6 � AGENDA ITEM No. 5 W.As, re _ Date: January 29, 2019 PLEASE PRINT Proponent—(Speaking In Favor) Opponent—(Speaking Against) Neutral Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. MQA*CS4LA4. Z0Ske‘ swg.S - ; -ri�C� S� i55 5td L-- -f-i-cy,Nr a Q °1�'' -� '1icj(A,rd I vQ q72.2:2) cat -21? 3SM Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Due to time Constraints City Council May Impose a Time Limit on Testimony Quasi-Judicial Land Use Hearing Procedures Statement by City Attorney This is a quasi-judicial land use proceeding. Council's decision must be based on the following substantive criteria: Community Development Code Chapter 18.795;Comprehensive Plan Goals 1, 2, 10; Statewide Planning Goals 1, 2, 10;and Metro's Urban Growth Management Functional Plan Tide 1, Housing Capacity. Testimony, arguments and evidence must be directed toward the relevant approval criteria described in the staff report or other criteria in the plan or land use regulation that apply to the decision. Failure to raise an issue clearly enough so that Council understands and can address the issue precludes an appeal to LUBA on that issue. Failure of the applicant to object to a condition of approval may preclude an action for damages in circuit court. Members of the City Council will be asked whether they have any conflicts of interest. If a Council member has an actual conflict, the Council member cannot participate. Council members must declare any contacts about this case with a member of the public. Council members must also declare if they have independent knowledge of relevant facts, such as from a visit to the site in question. A Council member who describes ex parte contacts or independent information shall state whether the contact has impaired his impartiality or ability of the member to vote on the matter. After the discussion of conflicts and ex parte contacts, any person may challenge the participation of a Council member or rebut any statements made. The Council member in question may respond to such a challenge. Statement by Mayor The conduct for tonight's hearing shall be as follows: 1. Mayor Snider will open the public hearing 2. Mayor Snider will ask if any council members have a conflict of interest or have had ex parte contact. 3. Mayor Snider will ask the audience if there is a challenge to the participation of any council member in this matter. 4. Staff will summarize the staff report and memo informing Council of changes in the site conditions. 5. Mayor Snider will close the public hearing. 6. Council will deliberate and vote on remanding this application to the Planning Commission. 7. If a vote for remand passes: Mayor Snider will thank everyone in the audience for coming and for their interest in the case and state that Council just voted to remand to the Planning Commission and that is the only action Council will be taking tonight. Any interested party wanting to testify on the merits of the application is encouraged to attend the Planning Commission hearing which is set for February 25, 2019 at 7:00 p.m. in Tigard Town Hall. 7. Alternate if remand does not pass: Mayor Snider will reopen the public hearing. 8. Council will take public comment. 9. Staff will have an opportunity to respond. 10. The applicant will be given an opportunity for rebuttal. 11. Mayor Snider will close the public hearing. 12. Council will deliberate and vote. AIS-3693 6. Business Meeting Meeting Date: 01/29/2019 Length (in minutes): 15 Minutes Agenda Title: Public Hearing to Consider Approval of Resolution for Second Quarter Supplemental Budget Prepared For: Toby LaFrance Submitted By: Steve Kang, Finance and Information Services Item Type: Motion Requested Meeting Type: Council Public Hearing - Business Informational Meeting- Main Public Hearing Yes Newspaper Legal Ad Required?: Public Hearing Publication 01/24/2019 Date in Newspaper: Information ISSUE Shall the Tigard City Council adopt a FY 2019 Second Quarter Supplemental Budget? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the City Council approve the FY 2019 Second Quarter Supplemental Budget. KEY FACTS AND INFORMATION SUMMARY The following is a list of items requested for council action for FY 2019 in the Second Quarter Supplemental Budget: City Management •Q2CM01 Increasing 0.3 FTE for Risk Analyst—Increasing the Risk Analyst from .5 FTE to .8 FTE will allow the Risk Management Division to move and centralize a majority of OSHA-required citywide safety functions from Public Works Emergency Services to the Risk Management Division. The duties that will be shifting to Risk include: management of the citywide floor warden, earthquake and fire drill program and training; incident and injury roll up reporting and presenting; respirator program development including contracting with a medical testing facility, policy, and training development; update of general OSHA required programs to include policy development, determining training and establishing audit procedures. •Q2CM02 Hire Polling Consultant to Perform Community Outreach and Polling— Requesting $60,000 to hire polling consultants to perform community outreach and polling. Results will be used to collect information from the community regarding a potential local option levy at a future election. Finance & Information Services • Q2FIS01 Adding 1.0 FTE for Utility Billing (UB) and Contracts—Requesting 1.0 FTE, Accounting Assistant II, to provide coverage to Utility Billing and to assist the Contracts and Purchasing Division. The position will be split between UB (0.6 FTE) and Contracts (0.4 FTE). •UB —The requested 0.6 FTE will reduce the reliance on temporary staffing and overtime. Since 2011, billing frequency doubled by changing from bi-monthly to monthly billing and the number of billing accounts has increased 20 percent. During this time, the number of office staff in UB is unchanged. •Contract and Purchasing—The additional 0.4 FTE will provide two benefits: first is to provide additional support and increase responsiveness of the contracting process; second is to dedicate some of the current Purchasing Assistant to provide back-up to Tigard's payroll function. •02FIS02 Loan to TCDA for Tigard Triangle—The Tigard Triangle URD anticipated $340,000 in Tax Increment Financing (TIF) for its first year. However, the Washington County Assessor has reported that, due to the incorrect property tax reporting by utilities, no increment will be received this year for Tigard Triangle URD. Tigard staff is engaging the utilities and the Assessor to address this issue. To accomplish the planned projects in the Triangle this year, borrowing from the City of Tigard's General Fund must be done. Use of the borrowing will include the planned projects of the Triangle URD plus consulting to aide in engaging the utilities and the Assessor's Office. •Q2FIS03 IT Division Strategic Plan— Consultant work to interview stakeholders, review IT infrastructure and enterprise systems, identify deficiencies, roadmap the foreseeable future, and produce an IT Strategic Plan document that will assist in guiding the IT division staffing levels, work plans, future technologies, and capacities for the next 3-5 years. The result will be that this document can be used as a template for subsequent IT Strategic Plan cycles. •Q2FISO4 IT Town Hall and Community Room Audio / Visual Refresh using One-Time refund from MACC Commission — One-time refund from MACC Commission of $93,000 will be used to fund the Audio / Visual components for the Town Hall/City Council Chambers and the Library Community Room refresh. Both of these rooms are heavy use meeting rooms where the participants rely on the A/V technology. The current equipment is aged, failing, and not capable of interfacing with modern high definition devices and systems. This project will maintain current functionality, improve compliance with council/commission meeting format,provide a backup location for commission and council meetings, while updating the A/V equipment for high definition audio and video input devices. Library •Q2LB01 WCCLS Pool 2 Funds —Final distribution of Pool 2 funds from Washington County Cooperative Library Services as approved by Washington County Board of Commissioners on 12/18/18. Distributions from WCCLS Pool 2 Funds will be used to perform various repairs and maintenance to public spaces of the main library building. Police •Q2PD01 Photo Red Light Enforcement Program —The City of Tigard is in the process of implementing a photo enforcement program including photo red light cameras at three (3) intersections along 99W based on ODOT crash data and independent traffic surveys. The primary objective of this program is traffic safety by decreasing the number of red light violations. The city conducted a competitive Request for Proposal process and has identified a vendor that will meet the city's program needs. •Sergeant Position ($82,965) —To manage the ongoing program successfully, the PD has identified that a new sergeant position is needed based on workload estimates for the volume of violations anticipated as well as the managerial requirements of supporting the program. This request asks for 1.0 FTE and associated funding. The Traffic Sergeant will provide daily supervision of the Traffic Unit, including the motor officers and community service officer. Primarily, this will include photo enforcement program management. The supervisor will ensure that the citations are approved in a timely manner and that the system remains in working order. They will review and approve citations directly as well as monitor the citation review queue by the photo enforcement officer team. The supervisor will act as a liaison with the Municipal Court for traffic matters and will work directly and regularly with the photo enforcement vendor. Annualized ongoing costs are estimated be approximately$175,000. The request amount in the Q2 reflects 50% of the annualized cost in addition to $15,100 in start-up costs. •Engineering Study ($20,035) —As part of the required ODOT permitting process that is required for all Photo Enforcement programs on State Highways, the City of Tigard must prepare a traffic engineering study. The study will include critical reviews such as: traffic flow data collection, intersection site review, safety analysis for all three identified intersections on 99W— 72nd; Hall Blvd; and Durham Rd. A scope of work from the engineering firm that the city has contracted with quotes at a cost of$20,035. • Q2PD02 Annual Traffic Safety Federal Grants—The city will be accepting annual traffic safety grants, which are designed to reimburse officer overtime expenses related to various safety enforcements. Overtime expenses will be reimbursed by the following FY 2018-19 traffic safety grants administered through ODOT; DUII high visibility enforcement, Safety Belt Enforcement Blitzes, Pedestrian Safety Enforcement, and Speed Enforcement. All grants are Federal funds administered through ODOT. Public Works •Q2PW01 Add 1.0 FTE for Pavement Management Program Project Manager —Tigard is moving management of the Pavement Management Program (PMP) from Public Works/Engineering to the Public Works/Street Maintenance Division in the Gas Tax Fund. To complete the work, the Street Maintenance Division will add a Project Manager position. Half of this position will be funded through the Street Maintenance Fee (SMF) at the current service level performed by Engineering. Other street maintenance functions that this position will undertake that are not currently funded by the SMF include: managing the Right of Way maintenance contracts, Non-PMP ADA & ramp projects, perform audits for Street Maintenance Fee, and audits of the traffic information for the PMP. Theses additional services will occupy the other half of the position and will be funded by the newly implemented Washington County Vehicle Registration Fee (VRF). The VRF is intended to fund street maintenance. Total amount includes benefits and salary based on 5 months of employment in FY 2018-19. •O1PW02 Increase Part Time Temporary Employees and Overtime Budget in Street Maintenance Division—Part-time temporary employees and overtime for existing FTE's are requested to assist with street maintenance. The part-time temporary employees will support the Pavement Management Program's digout repairs. The digout repairs done by the Street Maintenance Division staff, including the part-time temporary employees, are more efficient and cost effective. The increase in overtime will be used to assist with the anticipated inclement winter weather. •Q2PW03 Legal Fees for Water IGA Negotiations with City of Durham and Tigard Water District —Tigard staff has been in negotiations with representatives from the City of Durham and the Tigard Water District (TWD) regarding a successor agreement to an existing IGA, dating back to 1993. The three parties deemed it necessary to hire an outside attorney to work with them to facilitate development of a new IGA and selected the Cable Huston firm. Further, all parties agreed that the legal expenses for this work should be charged to the Water Fund. Separately, there remains a small amount of legal expenses related to the LOTWP project that should also be charged to the Water Fund, totaling$13,000 of the request. In addition, the Finance and Information Services Administration has incurred $6,000 in legal fees to ensure that the IGA complies with bond covenants on outstanding water system debt. This adjustment will add appropriated funds to the Water Division and FIS Admin Division budgets to capture all legal fees spent thus far in FY 2018-19 for these bodies of work, as well as the estimated balance of expense for the rest of the fiscal year. Capital Improvement Plan (CIP) •CIP 92034-02 Tigard Street Heritage Plaza Outdoor Museum—The grant funds from the National Endowment for the Arts (NEA) and the Washington County Visitors Association (WCVA) will be used to purchase the art pieces and interpretive artistic displays for Tigard's Outdoor Museum. The Transient Lodging Tax will provide the match to pay for the remaining amount of art pieces and consultant services. •CIP 95062 City of Tigard Transportation Safety Plan TSAP Grant—The TSAP Grant will fund 85% of this project which will assist the City of Tigard in reducing serious injuries and fatalities resulting from traffic crashes. A consultant will collect data and analyze major trends in order to help determine and prioritize areas within Tigard that need to be addressed. •CIP 95047 Hunziker Industrial Core / Wall Street—The request is to carryforward $1.7M of developer's contributions, Federal and State Grants from FY18 to FY19. The project is anticipated to be completed in FY19. OTHER ALTERNATIVES Do not approve the FY 2019 Second Quarter Supplemental Budget. COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS N/A DATES OF PREVIOUS CONSIDERATION This is the first time the City Council has been presented with this information. Fiscal Impact Cost: $2,259,450 Budgeted (yes or no): No Where Budgeted (department/program):Multiple Additional Fiscal Notes: The FY 2019 Second Quarter Supplemental will increase the budget by$2.3 million across 11 city funds. The expenditure increases are largely supported through development and grants plus some use of additional beginning fund balance and contingency. This supplemental does not impact the reserves of the city. Please refer to Exhibits A,B and C which summarize the fiscal impact of the quarterly supplemental budget by fund. Attachments FY19 Q2-Resolution FY19 Q2 Supplemental Summary FY19 Q2 Exhibit A FY19 Q2 Exhibit B FY19 Q2 Exhibit C CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 19- A RESOLUTION TO ADOPT THE FY 2019 SECOND QUAR LER BUDGET SUPPLEMENTAL INCLUDING BUDGET ADJUSTMENTS TO PUBLIC WORKS, POLICY AND ADMINISTRATION, AND COMMUNITY SERVICES. WHEREAS,the city acknowledges those items that were unknown at the time the FY 2019 budget was adopted; and WHEREAS, the city recognizes approximately$2,259,450 of unanticipated budget in operations and transfers; and WHEREAS, the increase in budget is offset by unanticipated fund balance, miscellaneous revenue, and contingency. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The FY 2018-19 Budget is hereby amended as detailed in Exhibit B. SECTION: This resolution is effective immediately upon passage. PASSED: This day of 2019. Mayor-City of Tigard A 1TEST: City Recorder-City of Tigard RESOLUTION NO. 19- Page 1 CITY OF TIGARD - BUDGET SUPPLEMENTAL 1/17/2019 FY 2018-2019 Quarter: 2 Item# Department Fund Division Request Title Request Funding Total Detailed Description Source Amount Q2CM01 City Management MULTIPLE 1200-Risk Management Increasing 0.3 FTE for Risk Analyst NEW Contingency $ 17,200 Increasing the Risk Analyst from.5 FTE to.8 FTE will allow the Risk Management Division to move and centralize a majority of OSHA required citywide safety functions from Public Works Emergency Services to the Risk Management Division. This would alleviate a burden that shifted to the Public Works Emergency Services/Safety Coordinator during the time of reductions in the city and allow the Public Works Emergency Services/Safety Coordinator to conduct regular audits and other additional operational focused work to ensure safety of Public Work's employees and compliance with OSHA.The duties that will be shifting to Risk include: management of the citywide floor warden,earthquake,and fire drill program and training; incident and injury roll up reporting and presenting; respirator program development including contracting with a medical testing facility,policy,and training development; update of general OSHA required programs to include policy development,determining training and establishing audit procedures. This request is prorated with for the balance of FY19. Q2CM02 City Management MULTIPLE 1000-City Management Hire Polling Consultant to Perform NEW Unanticipated Fund $ 60,000 Requesting$60,000 to hire polling consultants to perform community outreach and polling. Results will be used to collect information from the Community Outreach and Polling Balance community regarding a potential local option levy in May 2020,or after. Q2FIS01 Finance& MULTIPLE 2000-Finance&Info Srvcs Adding 1.0 FTE for Utility Billing and NEW Contingency $ 28,200 Requesting 1.0 FTE,Accounting Assistant II,to provide coverage to Utility Billing(UB)and to assist the Contracts and Purchasing Division. The Information Admin Contracts position will be split between UB(0.6 FTE)and Contracts(0.4 FTE). Services UB has been experiencing an increase in volume of customer interactions and account maintenance over the last few years. This was largely driven by going from bi-monthly to monthly billing cycle and over 20 percent increase in the number of water customers since 2011. The number of office staff in UB is unchanged since prior to converting to monthly billing. In order to provide adequate coverage to handle the higher volume,UB has been frequently hiring temps,reaching out to former UB staffs,and/or relying on current UB staff's overtime. The requested 0.6 FTE will reduce the reliance on the temps and overtime. The additional 0.4 FTE will reside in Contracting. This provides two benefits: first is to provide additional support and increase responsiveness of the contracting process;second is to dedicate some of the current Purchasing Assistant to provide back-up to Tigard's payroll function. This request is prorated with an expected start date of February 2019. Q2FIS02 Finance& 100-General Fund 0000-Fund Level Rev&Exp Loan to TCDA for Tigard Triangle NEW Contingency $ 340,000 The Tigard Triangle URD anticipated$340,000 in Tax Increment Financing(TIF)for its first year.However,the Washington County Assessor has Information reported that,due to the incorrect property tax reporting by utilities,no increment will be received this year. Tigard staff is engaging the utilities Services and the Assessor to address this issue.To accomplish the planned projects in the Triangle this year, borrowing from the City of Tigard's General Fund must be done. Use of the borrowing will include the planned projects of the Triangle URD plus consulting to aide in engaging the utilities and the Assessor's Office. Q2FIS03 Finance& 600-Central Services 2300-Information Technology IT Division Strategic Plan NEW Contingency $ 25,000 Consultant work to interview stakeholders,review IT infrastructure and enterprise systems,identify deficiencies,roadmap the foreseeable future, Information Fund and produce an IT Strategic Plan document that will assist in guiding the IT division staffing levels,work plans,future technologies,and Services capacities for the next 3-5 years.The result will be that this document can be used as a template for subsequent IT Strategic Plan cycles. Q2FISO4 Finance& 600-Central Services 2300-Information Technology Town Hall and Community Room NEW Miscellaneous $ 93,700 This project will update the Audio/Visual components for the Town Hall/City Council Chambers and the Library Community Room. Both of Information Fund Audio/Visual Refresh using One- Revenue these rooms are heavy use meeting rooms where the participants rely on the NV technology. The current equipment is aged,failing,and not Services Time refund from MACC capable of interfacing with modern high definition devices and systems. This project will maintain current functionality,improve compliance with Commission council/commission meeting format, provide a backup location for commission and council meetings,while updating the A/V equipment for high definition audio and video input devices. Both rooms will have dial in meeting attendance features to provide the ability to attend a meeting remotely via telephone,and new easy to use wireless microphone systems. This project will also replace the control systems for both meeting rooms with an easier to use system, remote management capabilities,and more reliable user interface. This project is funded by the unanticipated return of$93,700 in accumulated funds by the MACC Commission. Q2LB01 Library 100-General Fund 5000-Library Administration WCCLS Pool 2 Funds NEW Miscellaneous $ 24,200 Final distribution of Pool 2 funds from Washington County Cooperative Library Services as approved by Washington County Board of Revenue Commissioners on 12/18/18. Distributions from WCCLS Pool 2 Funds will be used to perform various repairs and maintenance to public spaces of the main library building. 1 of 2 CITY OF TIGARD - BUDGET SUPPLEMENTAL 1/17/2019 FY 2018-2019 Quarter: 2 Item # Department Fund Division Request Title Request Funding Total Detailed Description Source Amount Q2PD01 Police 100-General Fund 4100-Police Operations Photo Enforcement Program NEW Contingency $ 103,000 The City of Tigard is in the process of implementing a photo enforcement program including photo red light cameras at three(3)intersections along 99W based on ODOT crash data and independent traffic surveys.The primary objective of this program is traffic safety by decreasing the number of red light violations.The city conducted a competitive Request for Proposal process and has identified a vendor that will meet the city's program needs. Sergeant Position($82,965)-To manage the ongoing program successfully,the PD has identified that the new sergeant position is needed based on workload estimates for the volume of violations anticipated as well as the managerial requirements of supporting the program.This request asks for 1.0 FTE and the commensurate funding. The Traffic Sergeant will provide daily supervision of the Traffic Unit,including the motor officers and community service officer. Primarily,this will include photo enforcement program management.The supervisor will ensure that the citations are approved in a timely manner and that the system remains in working order.They will review and approve citations directly as well as monitor citation review queue by the photo enforcement officer team.The supervisor will act as a liaison with the Municipal Court for traffic matters and will work directly and regularly with the photo enforcement vendor. Annualized ongoing costs are estimated be approximately$175,000.The request amount in the Q2 reflects 50%of the annualized cost in addition to$15,100 in start-up costs. Engineering Study($20,035)-As part of the required ODOT permitting process that is required for all Photo Enforcement programs on State Highways,the City of Tigard must prepare a traffic engineering study.The study will include critical reviews such as:traffic flow data collection, intersection site review,safety analysis for all three identified intersections on 99W—72nd; Hall Blvd; and Durham Rd.A scope of work from the engineering firm that the city has contracted with quotes a cost of$20,035. Q2PD02 Police 100-General Fund 4100-Police Operations Federal Grant recognition-Annual NEW Contingency $ 14,350 The city will be accepting annual traffic safety grants,which are designed to reimburse officers'overtime expenses related to various safety Traffic Safety Grants enforcements. Overtime expenses will be reimbursed by the following FY 2018-19 traffic safety grants administered through ODOT; DUII high visibility enforcement,Safety Belt Enforcement Blitzes, Pedestrian Safety Enforcement,and Speed Enforcement.All grants are Federal funds administered thrnunh ODOT_ Q2PW01 Street 200-Gas Tax Fund 6200-Street Maintenance Pavement Management Program NEW Existing $ 40,000 Tigard is moving management of the Pavement Management Program(PMP)from Engineering to the Street Maintenance Division in the Gas Tax Maintenance Project Manager- 1.0 FTE Appropriations Fund. To complete the work,the Street Maintenance Division will add a Project Manager position. Half of this position will be funded through the Street Maintenance Fee(SMF)at the current service level performed by Engineering. Other street maintenance functions that this position will undertake that are not currently funded by the SMF include: managing the Right of Way maintenance contracts,Non-PMP ADA&ramp projects,perform audits for Street Maintenance Fee,and audits of the traffic information for the PMP. Theses additional services will occupy the other half of the position and will be funded by the newly implemented Washington County Vehicle Registration Fee(VRF). The VRF is intended to fund street maintenance.Total amount includes benefits and salary based on 5 months of employment in FY 2018-19. Q2PW02 Street 200-Gas Tax Fund 6200-Street Maintenance Increase Part Time Temporary NEW Contingency $ 47,000 Part-time temporary employees and overtime are requested to assist with street maintenance. The part-time temp employees will support the Maintenance Employees and Overtime Budget in Pavement Management Program's digout repairs. The digout repairs done by the Street Maintenance Division staffs including the part-time temp Street Maintenance Division employees are more efficient and cost effective. The increase in overtime will be used to assist with the anticipated inclement winter weather. Q2PW03 Water MULTIPLE MULTIPLE Legal Fees for Water IGA NEW Contingency $ 19,000 Tigard staff has been in negotiations with representatives from the City of Durham and the Tigard Water District(TWD)regarding a successor Negotiations with City of Durham agreement to an existing IGA,dating back to 1993. The three parties deemed it necessary to hire an outside attorney to work with them toward and Tigard Water District an acceptable new IGA and selected the Cable Huston firm. Further,all parties agreed that the legal expenses for this work should be charged to the Water Fund. Separately,there remains a small amount of legal expenses related to the LOTWP project that should also be charged to the Water Fund totaling$13,000 of the request. In addition,the Finance and Information Services Administration has incurred$6,000 in legal fees to ensure that the IGA complies with bond covenants on outstanding water system debt. This adjustment will add appropriated funds to the Water Division and FIS Admin Division budgets to capture all legal fees spent thus far in FY 2018-19 for these bodies of work,as well as the estimated balance of expense for the rest of the fiscal year. Q2PW04 Capital 420-Parks Capital Fund 8000- CIP 92034-02 Tigard Street NEW Contingency $ 93,000 The grant funds from the National Endowment for the Arts(NEA)and the Washington County Visitors Association(WCVA)will be used to Improvement CIP/Transfers/Contingency Heritage Plaza Outdoor Museum purchase the art pieces and interpretive artistic displays for Tigard's Outdoor Museum.The Transient Lodging Tax Match will pay for the Program remaining amount of art pieces and consultant services. Q2PW05 Capital MULTIPLE 8000- CIP 95062 City of Tigard NEW Contingency $ 37,000 The TSAP Grant will fund 85%of this project which will assist the City of Tigard in reducing serious injuries and fatalities resulting from traffic Improvement CIP/Transfers/Contingency Transportation Safety Plan TSAP crashes.A consultant will collect data and analyze major trends in order to help determine and prioritize areas within Tigard that need to be Program Grant addressed. Q2PW06 Capital MULTIPLE MULTIPLE CIP 95047 Hunziker Industrial Core NEW/CARRYFORWA Contingency $ 1,700,000 The request is to carryforward$1.7M of developer's contributions,Federal and State Grants from FY18 to FY19. The project is anticipated to be Improvement /Wall Street RD completed in FY19. Program - 2 of 2 Exhibit A Q2CM01-Increasing 0.3 FTE for Risk Analyst Increasing the Risk Analyst from.5 FTE to.8 FTE will allow the Risk Management Division to move and centralize a majority of OSHA required citywide safety functions from Public Works Emergency Services to the Risk Management Division. The duties that will be shifting to Risk include:management of the citywide floor warden,earthquake and fire drill program and training;incident and injury roll up reporting and presenting;respirator program development including contracting with a medical testing facility,policy,and training development;update of general OSHA required programs to include policy development,determining training and establishing audit procedures. FY 2019 Q2 Revised Central Services Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 1,025,397 $ - $ 1,025,397 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 39,211 $ - $ 39,211 Intergovernmental $ 74,900 $ - $ 74,900 Charges for Services $ 8,354,402 $ - $ 8,354,402 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 22,593 $ - $ 22,593 Miscellaneous $ 13,400 $ - $ 13,400 Other Financing Sources $ - $ - $ Transfers In from Other Funds $ 470,630 $ - $ 470,630 Total Resources $ 10,000,533 $ - $ 10,000,533 Requirements Community Development $ - $ - Community Services $ - $ - $ - Policy and Administration $ 8,671,725 $ 17,200 $ 8,688,925 Public Works $ - $ - $ - Program Expenditures Total $ 8,671,725 $ 17,200 $ 8,688,925 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 241,850 $ (17,200) $ 224,650 Total Budget $ 8,913,575 $ - $ 8,913,575 Reserve For Future Expenditure $ 1,086,958 $ - $ 1,086,958 Total Requirements $ 10,000,533 $ - $ 10,000,533 Exhibit A Q2CM02- Hire Polling Consultant to Perform Community Outreach and Polling Requesting$60,000 to hire polling consultants to perform community outreach and polling. Results will be used to collect information from the community regarding a potential local option levy in May 2020, or after. Fund 1 of 2 FY 2019 Q2 Revised General Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 14,820,911 $ 60,000 $ 14,880,911 Property Taxes $ 16,132,030 $ - $ 16,132,030 Franchise Fees $ 6,255,307 $ - $ 6,255,307 Special Assessments $ - $ - $ - Licenses &Permits $ 1,157,614 $ - $ 1,157,614 Intergovernmental $ 6,308,022 $ - $ 6,308,022 Charges for Services $ 294,055 $ - $ 294,055 Fines &Forfeitures $ 1,069,498 $ - $ 1,069,498 Interest Earnings $ 103,722 $ - $ 103,722 Miscellaneous $ 56,432 $ - $ 56,432 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 237,070 $ - $ 237,070 Total Resources $ 46,434,661 $ 60,000 $ 46,494,661 Requirements Community Development $ 3,572,792 $ - $ 3,572,792 Community Services $ 24,214,271 $ - $ 24,214,271 Policy and Administration $ 1,154,157 $ - $ 1,154,157 Public Works $ - $ - $ - Program Expenditures Total $ 28,941,220 $ - $ 28,941,220 Debt Service $ - $ - $ - Loan to TCDA $ 1,000 $ - $ 1,000 Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 3,212,416 $ 60,000 $ 3,272,416 Contingency $ 889,650 $ - $ 889,650 Total Budget $ 33,044,286 $ 60,000 $ 33,104,286 Reserve For Future Expenditure $ 13,390,375 $ - $ 13,390,375 Total Requirements $ 46,434,661 $ 60,000 $ 46,494,661 Exhibit A Q2CM02- Hire Polling Consultant to Perform Community Outreach and Polling Requesting$60,000 to hire polling consultants to perform community outreach and polling. Results will be used to collect information from the community regarding a potential local option levy in May 2020, or after. Fund 2 of 2 FY 2019 Q2 Revised Central Services Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 1,025,397 $ - $ 1,025,397 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ 39,211 $ - $ 39,211 Intergovernmental $ 74,900 $ - $ 74,900 Charges for Services $ 8,354,402 $ - $ 8,354,402 Fines &Forfeitures $ - $ - $ - Interest Earnings $ 22,593 $ - $ 22,593 Miscellaneous $ 13,400 $ - $ 13,400 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 470,630 $ 60,000 $ 530,630 Total Resources $ 10,000,533 $ 60,000 $ 10,060,533 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 8,671,725 $ 60,000 $ 8,731,725 Public Works $ - $ - $ - Program Expenditures Total $ 8,671,725 $ 60,000 $ 8,731,725 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 241,850 $ - $ 241,850 Total Budget $ 8,913,575 $ 60,000 $ 8,973,575 Reserve For Future Expenditure $ 1,086,958 $ - $ 1,086,958 Total Requirements $ 10,000,533 $ 60,000 $ 10,060,533 Exhibit A Q2FIS01-Add 1.0 FTE for UB and Contracts Requesting 1.0 FTE,Accounting Assistant II,to provide coverage to Utility Billing and to assist the Contracts and Purchasing Division. The position will be split between UB(0.6 FTE)and Contracts(0.4 FTE). UB—The requested 0.6 FTE will reduce the reliance on temps and overtime.Since 2011, billing frequency doubled by changing from bi-monthly to monthly billing and the number of billing accounts has increased 20 percent. During this time,the number of office staff in UB is unchanged. Contract and Purchasing—The additional 0.4 FTE will provide two benefits:first is to provide additional support and increase responsiveness of the contracting process;second is to dedicate some of the current Purchasing Assistant to provide back-up to Tigard's payroll function. Fund 1 of 6 FY 2019 Q2 Revised Central Services Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 1,025,397 $ 11,280 $ 1,036,677 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 39,211 $ - $ 39,211 Intergovernmental $ 74,900 $ - $ 74,900 Charges for Services $ 8,354,402 $ - $ 8,354,402 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 22,593 $ - $ 22,593 Miscellaneous $ 13,400 $ - $ 13,400 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 470,630 $ 16,920 $ 487,550 Total Resources $ 10,000,533 $ 28,200 $ 10,028,733 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 8,671,725 $ 28,200 $ 8,699,925 Public Works $ - $ - $ - Program Expenditures Total $ 8,671,725 $ 28,200 $ 8,699,925 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 241,850 $ - $ 241,850 Total Budget $ 8,913,575 $ 28,200 $ 8,941,775 Reserve For Future Expenditure $ 1,086,958 $ - $ 1,086,958 Total Requirements $ 10,000,533 $ 28,200 $ 10,028,733 Exhibit A Q2FIS01-Add 1.0 FTE for UB and Contracts Requesting 1.0 FTE,Accounting Assistant II,to provide coverage to Utility Billing and to assist the Contracts and Purchasing Division. The position will be split between UB(0.6 FTE)and Contracts(0.4 FTE). UB—The requested 0.6 FTE will reduce the reliance on temps and overtime.Since 2011,billing frequency doubled by changing from bi-monthly to monthly billing and the number of billing accounts has increased 20 percent. During this time,the number of office staff in UB is unchanged. Contract and Purchasing—The additional 0.4 FTE will provide two benefits:first is to provide additional support and increase responsiveness of the contracting process;second is to dedicate some of the current Purchasing Assistant to provide back-up to Tigard's payroll function. Fund 2 of 6 FY 2019 Q2 Revised Parks Utility Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 825,127 $ - $ 825,127 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 1,042,600 $ - $ 1,042,600 Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 500 $ - $ 500 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 2,682,100 $ - $ 2,682,100 Total Resources $ 4,550,327 $ - $ 4,550,327 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 3,504,538 $ - $ 3,504,538 Program Expenditures Total $ 3,504,538 $ - $ 3,504,538 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 103,600 $ 3,258 $ 106,858 Contingency $ 100,000 $ (3,258) $ 96,742 Total Budget $ 3,708,138 $ - $ 3,708,138 Reserve For Future Expenditure $ 842,189 $ - $ 842,189 Total Requirements $ 4,550,327 $ - $ 4,550,327 Exhibit A Q2FIS01-Add 1.0 FTE for UB and Contracts Requesting 1.0 FTE,Accounting Assistant II,to provide coverage to Utility Billing and to assist the Contracts and Purchasing Division. The position will be split between UB(0.6 FTE)and Contracts(0.4 FTE). UB—The requested 0.6 FTE will reduce the reliance on temps and overtime.Since 2011, billing frequency doubled by changing from bi-monthly to monthly billing and the number of billing accounts has increased 20 percent. During this time,the number of office staff in UB is unchanged. Contract and Purchasing—The additional 0.4 FTE will provide two benefits:first is to provide additional support and increase responsiveness of the contracting process;second is to dedicate some of the current Purchasing Assistant to provide back-up to Tigard's payroll function. Fund 3 of 6 FY 2019 Q2 Revised Street Maintenance Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 2,357,605 $ - $ 2,357,605 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 2,993,611 $ - $ 2,993,611 Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 2,043 $ - $ 2,043 Miscellaneous $ 1,299 $ - $ 1,299 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 5,354,558 $ - $ 5,354,558 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 2,800,000 $ - $ 2,800,000 Transfers to Other Funds $ 488,907 $ 3,247 $ 492,154 Contingency $ 200,000 $ (3,247) $ 196,753 Total Budget $ 3,488,907 $ - $ 3,488,907 Reserve For Future Expenditure $ 1,865,651 $ - $ 1,865,651 Total Requirements $ 5,354,558 $ - $ 5,354,558 Exhibit A Q2FIS01-Add 1.0 FTE for UB and Contracts Requesting 1.0 FTE,Accounting Assistant II,to provide coverage to Utility Billing and to assist the Contracts and Purchasing Division. The position will be split between UB(0.6 FTE)and Contracts(0.4 FTE). UB—The requested 0.6 FTE will reduce the reliance on temps and overtime.Since 2011, billing frequency doubled by changing from bi-monthly to monthly billing and the number of billing accounts has increased 20 percent. During this time,the number of office staff in UB is unchanged. Contract and Purchasing—The additional 0.4 FTE will provide two benefits:first is to provide additional support and increase responsiveness of the contracting process;second is to dedicate some of the current Purchasing Assistant to provide back-up to Tigard's payroll function. Fund 4 of 6 FY 2019 Q2 Revised Sanitary Sewer Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 4,270,120 $ - $ 4,270,120 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 42,200 $ - $ 42,200 Intergovernmental $ 1,285,835 $ - $ 1,285,835 Charges for Services $ 2,867,135 $ - $ 2,867,135 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 10,333 $ - $ 10,333 Miscellaneous $ 13,091 $ - $ 13,091 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 218,100 $ - $ 218,100 Total Resources $ 8,706,814 $ - $ 8,706,814 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 2,698,622 $ - $ 2,698,622 Program Expenditures Total $ 2,698,622 $ - $ 2,698,622 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 859,200 $ - $ 859,200 Transfers to Other Funds $ 823,263 $ 3,087 $ 826,350 Contingency $ 369,850 $ (3,087) $ 366,763 Total Budget $ 4,750,935 $ - $ 4,750,935 Reserve For Future Expenditure $ 3,955,879 $ - $ 3,955,879 Total Requirements $ 8,706,814 $ - $ 8,706,814 Exhibit A Q2FIS01-Add 1.0 FTE for UB and Contracts Requesting 1.0 FTE,Accounting Assistant II,to provide coverage to Utility Billing and to assist the Contracts and Purchasing Division. The position will be split between UB(0.6 FTE)and Contracts(0.4 FTE). UB—The requested 0.6 FTE will reduce the reliance on temps and overtime.Since 2011, billing frequency doubled by changing from bi-monthly to monthly billing and the number of billing accounts has increased 20 percent. During this time,the number of office staff in UB is unchanged. Contract and Purchasing—The additional 0.4 FTE will provide two benefits:first is to provide additional support and increase responsiveness of the contracting process;second is to dedicate some of the current Purchasing Assistant to provide back-up to Tigard's payroll function. Fund 5 of 6 FY 2019 Q2 Revised Stormwater Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 5,433,806 $ - $ 5,433,806 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 2,848,455 $ - $ 2,848,455 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 7,936 $ - $ 7,936 Miscellaneous $ 3,100 $ - $ 3,100 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 681,250 $ - $ 681,250 Total Resources $ 8,974,547 $ - $ 8,974,547 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 3,048,935 $ - $ 3,048,935 Program Expenditures Total $ 3,048,935 $ - $ 3,048,935 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 2,293,600 $ - $ 2,293,600 Transfers to Other Funds $ 433,278 $ 3,190 $ 436,468 Contingency $ 120,850 $ (3,190) $ 117,660 Total Budget $ 5,896,663 $ - $ 5,896,663 Reserve For Future Expenditure $ 3,077,884 $ - $ 3,077,884 Total Requirements $ 8,974,547 $ - $ 8,974,547 Exhibit A Q2FIS01-Add 1.0 FTE for UB and Contracts Requesting 1.0 FTE,Accounting Assistant II,to provide coverage to Utility Billing and to assist the Contracts and Purchasing Division. The position will be split between UB(0.6 FTE)and Contracts(0.4 FTE). UB—The requested 0.6 FTE will reduce the reliance on temps and overtime.Since 2011, billing frequency doubled by changing from bi-monthly to monthly billing and the number of billing accounts has increased 20 percent. During this time, the number of office staff in UB is unchanged. Contract and Purchasing—The additional 0.4 FTE will provide two benefits:first is to provide additional support and increase responsiveness of the contracting process;second is to dedicate some of the current Purchasing Assistant to provide back-up to Tigard's payroll function. Fund 6 of 6 FY 2019 Q2 Revised Water Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 17,877,719 $ - $ 17,877,719 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 75,173 $ - $ 75,173 Intergovernmental $ - $ - $ - Charges for Services $ 21,463,256 $ - $ 21,463,256 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 30,644 $ - $ 30,644 Miscellaneous $ 10,933 $ - $ 10,933 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 58,751 $ - $ 58,751 Total Resources $ 39,516,476 $ - $ 39,516,476 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 8,166,544 $ - $ 8,166,544 Program Expenditures Total $ 8,166,544 $ - $ 8,166,544 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 10,674,100 $ 4,138 $ 10,678,238 Contingency $ 439,700 $ (4,138) $ 435,562 Total Budget $ 19,280,344 $ - $ 19,280,344 Reserve For Future Expenditure $ 20,236,132 $ - $ 20,236,132 Total Requirements $ 39,516,476 $ - $ 39,516,476 Exhibit A Q2FIS02-Loan to TCDA for Tigard Triangle The Tigard Triangle URD anticipated $340,000 in Tax Increment Financing (TIF)for its first year. However,the Washington County Assessor has reported that, due to the incorrect property tax reporting by utilities, no increment will be received this year for Tigard Triangle URD. Tigard staff is engaging the utilities and the Assessor to address this issue.To accomplish the planned projects in the Triangle this year, borrowing from the City of Tigard's General Fund must be done. Use of the borrowing will include the planned projects of the Triangle URD plus consulting to aide in engaging the utilities and the Assessor's Office. FY 2019 Q2 Revised General Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 14,820,911 $ - $ 14,820,911 Property Taxes $ 16,132,030 $ - $ 16,132,030 Franchise Fees $ 6,255,307 $ - $ 6,255,307 Special Assessments $ - $ - $ - Licenses &Permits $ 1,157,614 $ - $ 1,157,614 Intergovernmental $ 6,308,022 $ - $ 6,308,022 Charges for Services $ 294,055 $ - $ 294,055 Fines &Forfeitures $ 1,069,498 $ - $ 1,069,498 Interest Earnings $ 103,722 $ - $ 103,722 Miscellaneous $ 56,432 $ - $ 56,432 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 237,070 $ - $ 237,070 Total Resources $ 46,434,661 $ - $ 46,434,661 Requirements Community Development $ 3,572,792 $ - $ 3,572,792 Community Services $ 24,214,271 $ - $ 24,214,271 Policy and Administration $ 1,154,157 $ - $ 1,154,157 Public Works $ - $ - $ - Program Expenditures Total $ 28,941,220 $ - $ 28,941,220 Debt Service $ - $ - $ - Loan to TCDA $ 1,000 $ 340,000 $ 341,000 Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 3,212,416 $ - $ 3,212,416 Contingency $ 889,650 $ (340,000) $ 549,650 Total Budget $ 33,044,286 $ - $ 33,044,286 Reserve For Future Expenditure $ 13,390,375 $ - $ 13,390,375 Total Requirements $ 46,434,661 $ - $ 46,434,661 Exhibit A Q2FIS03 - IT Division Strategic Plan Consultant work to interview stakeholders, review IT infrastructure and enterprise systems, identify deficiencies, roadmap the foreseeable future, and produce a IT Strategic Plan document that will assist in guiding the IT division staffing levels,work plans,future technologies,and capacities for the next 3-5 years.The result will be that this document can be used as a template for subsequent IT Strategic Plan cycles. FY 2019 Q2 Revised Central Services Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 1,025,397 $ - $ 1,025,397 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ 39,211 $ - $ 39,211 Intergovernmental $ 74,900 $ - $ 74,900 Charges for Services $ 8,354,402 $ - $ 8,354,402 Fines &Forfeitures $ - $ - $ - Interest Earnings $ 22,593 $ - $ 22,593 Miscellaneous $ 13,400 $ - $ 13,400 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 470,630 $ - $ 470,630 Total Resources $ 10,000,533 $ - $ 10,000,533 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 8,671,725 $ 25,000 $ 8,696,725 Public Works $ - $ - $ - Program Expenditures Total $ 8,671,725 $ 25,000 $ 8,696,725 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 241,850 $ (25,000) $ 216,850 Total Budget $ 8,913,575 $ - $ 8,913,575 Reserve For Future Expenditure $ 1,086,958 $ - $ 1,086,958 Total Requirements $ 10,000,533 $ - $ 10,000,533 Exhibit A O2FISO4-Town Hall and Community Room Audio /Visual Refresh using One-Time refund from MACC Commission One-time refund from MACC Commission of$93,000 will be used to fund the Audio/Visual components for the Town Hall/City Council Chambers and the Library Community Room refresh. Both of these rooms are heavy use meeting rooms where the participants rely on the A/V technology. The current equipment is aged,failing,and not capable of interfacing with modern high definition devices and systems. This project will maintain current functionality, improve compliance with council/commission meeting format,provide a backup location for commission and council meetings,while updating the A/V equipment for high definition audio and video input devices. FY 2019 Q2 Revised Central Services Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 1,025,397 $ - $ 1,025,397 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 39,211 $ - $ 39,211 Intergovernmental $ 74,900 $ - $ 74,900 Charges for Services $ 8,354,402 $ - $ 8,354,402 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 22,593 $ - $ 22,593 Miscellaneous $ 13,400 $ 93,700 $ 107,100 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 470,630 $ - $ 470,630 Total Resources $ 10,000,533 $ 93,700 $ 10,094,233 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 8,671,725 $ 93,700 $ 8,765,425 Public Works $ - $ - $ - Program Expenditures Total $ 8,671,725 $ 93,700 $ 8,765,425 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 241,850 $ - $ 241,850 Total Budget $ 8,913,575 $ 93,700 $ 9,007,275 Reserve For Future Expenditure $ 1,086,958 $ - $ 1,086,958 Total Requirements $ 10,000,533 $ 93,700 $ 10,094,233 Exhibit A O2LB01-WCCLS Pool 2 Funds Final distribution of Pool 2 funds from Washington County Cooperative Library Services as approved by Washington County Board of Commissioners on 12/18/18. Distributions from WCCLS Pool 2 Funds will be used to perform various repairs and maintenance to public spaces of the main library building. FY 2019 Q2 Revised General Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 14,820,911 $ - $ 14,820,911 Property Taxes $ 16,132,030 $ - $ 16,132,030 Franchise Fees $ 6,255,307 $ - $ 6,255,307 Special Assessments $ - $ - $ - Licenses &Permits $ 1,157,614 $ - $ 1,157,614 Intergovernmental $ 6,308,022 $ 24,200 $ 6,332,222 Charges for Services $ 294,055 $ - $ 294,055 Fines &Forfeitures $ 1,069,498 $ - $ 1,069,498 Interest Earnings $ 103,722 $ - $ 103,722 Miscellaneous $ 56,432 $ - $ 56,432 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 237,070 $ - $ 237,070 Total Resources $ 46,434,661 $ 24,200 $ 46,458,861 Requirements Community Development $ 3,572,792 $ - $ 3,572,792 Community Services $ 24,214,271 $ 24,200 $ 24,238,471 Policy and Administration $ 1,154,157 $ - $ 1,154,157 Public Works $ - $ - $ - Program Expenditures Total $ 28,941,220 $ 24,200 $ 28,965,420 Debt Service $ - $ - $ - Loan to TCDA $ 1,000 $ - $ 1,000 Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 3,212,416 $ - $ 3,212,416 Contingency $ 889,650 $ - $ 889,650 Total Budget $ 33,044,286 $ 24,200 $ 33,068,486 Reserve For Future Expenditure $ 13,390,375 $ - $ 13,390,375 Total Requirements $ 46,434,661 $ 24,200 $ 46,458,861 Exhibit A Q2PD01-Photo Enforcement Program The City of Tigard is in the process of implementing a photo enforcement program including photo red light cameras at three(3)intersections along 99W based on ODOT crash data and independent traffic surveys.The primary objective of this program is traffic safety by decreasing the number of red light violations.The City conducted a competitive Request for Proposal process and has identified a vendor that will meet the City's program needs. Sergeant Position($82,965)-To manage the ongoing program successfully,the PD has identified that that new sergeant position is needed based on workload estimates for the volume of violations anticipated as well as the managerial requirements of supporting the program.This request asks for 1.0 FTE and the commensurate funding. The Traffic Sergeant will provide daily supervision of the Traffic Unit,including the motors officers and community service officer.Primarily,this will include photo enforcement program management.The supervisor will ensure that the citations are approved in a timely manner and that the system remains in working order.They will review and approve citations directly as well as monitor citation review queue by the photo enforcement officer team.The supervisor will act as a liaison with the Municipal Court for traffic matters and will work directly and regularly with the photo enforcement vendor. Annualized ongoing costs are estimated be approximately$175,000.The request amount in the Q2 reflects 50%of the annualized cost in addition to a$15,100 in start-up costs. Engineering Study($20,035)-As part of the required ODOT permitting process that is required for all Photo Enforcement programs on State Highways,the City of Tigard must prepare a traffic engineering study.The study will include critical reviews such as:traffic flow data collection,intersection site review,safety analysis for all three identified intersections on 99W—72nd;Hall Blvd;and Durham Rd.A scope of work from the engineering firm that the City has contracted with quotes a cost of$20,000. FY 2019 Q2 Revised General Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 14,820,911 $ 103,000 $ 14,923,911 Property Taxes $ 16,132,030 $ - S 16,132,030 Franchise Fees S 6,255,307 $ - $ 6,255,307 Special Assessments S - $ - S - Licenses&Permits $ 1,157,614 $ - 5 1,157,614 Intergovernmental $ 6,308,022 $ - S 6,308,022 Charges for Services $ 294,055 $ - $ 294,055 Fines&Forfeitures $ 1,069,498 S - S 1,069,498 Interest Earnings S 103,722 5 - 5 103,722 Miscellaneous $ 56,432 S - S 56,432 Other Financing Sources $ - S - S - Transfers In from Other Funds S 237,070 S - S 237,070 Total Resources $ 46,434,661 $ 103,000 $ 46,537,661 Requirements Community Development $ 3,572,792 S - $ 3,572,792 Community Services 5 24,214,271 S 103,000 $ 24,317,271 Policy and Administration $ 1,154,157 $ - $ 1,154,157 Public Works S - S - $ - Program Expenditures Total $ 28,941,220 $ 103,000 $ 29,044,220 Debt Service S - S - S - Loan to TCDA S 1,000 $ - $ 1,000 Work-In-Progress $ - S - $ - Transfers to Other Funds $ 3,212,416 $ - $ 3,212,416 Contingency $ 889,650 $ - $ 889,650 Total Budget $ 33,044,286 $ 103,000 $ 33,147,286 Reserve For Future Expenditure $ 13,390,375 $ - $ 13,390,375 Total Requirements $ 46,434,661 $ 103,000 $ 46,537,661 Exhibit A Q2PD02-Federal Grant recognition (Annual Traffic Safety Grants) The city will be accepting annual traffic safety grants,which are designed to reimburse officers' overtime expenses related to various safety enforcements. Overtime expenses will be reimbursed by the following FY 2018-19 traffic safety grants administered through ODOT; DUll high visibility enforcement,Safety Belt Enforcement Blitzes, Pedestrian Safety Enforcement, and Speed Enforcement. All grants are Federal funds administered through ODOT. FY 2019 Q2 Revised General Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 14,820,911 $ - $ 14,820,911 Property Taxes $ 16,132,030 $ - $ 16,132,030 Franchise Fees $ 6,255,307 $ - $ 6,255,307 Special Assessments $ - $ - $ - Licenses &Permits $ 1,157,614 $ - $ 1,157,614 Intergovernmental $ 6,308,022 $ 14,350 $ 6,322,372 Charges for Services $ 294,055 $ - $ 294,055 Fines &Forfeitures $ 1,069,498 $ - $ 1,069,498 Interest Earnings $ 103,722 $ - $ 103,722 Miscellaneous $ 56,432 $ - $ 56,432 Other Financing Sources $ - $ - $ Transfers In from Other Funds $ 237,070 $ - $ 237,070 Total Resources $ 46,434,661 $ 14,350 $ 46,449,011 Requirements Community Development $ 3,572,792 $ - $ 3,572,792 Community Services $ 24,214,271 $ 14,350 $ 24,228,621 Policy and Administration $ 1,154,157 $ - $ 1,154,157 Public Works $ - $ - $ - Program Expenditures Total $ 28,941,220 $ 14,350 $ 28,955,570 Debt Service $ - $ - $ - Loan to TCDA $ 1,000 $ - $ 1,000 Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 3,212,416 $ - $ 3,212,416 Contingency $ 889,650 $ - $ 889,650 Total Budget $ 33,044,286 $ 14,350 $ 33,058,636 Reserve For Future Expenditure $ 13,390,375 $ - $ 13,390,375 Total Requirements $ 46,434,661 $ 14,350 $ 46,449,011 Exhibit A Q2PW01-Add 1.0 FTE for Pavement Management Program Project Manager Tigard is moving management of the Pavement Management Program (PMP)from Engineering to the Street Maintenance Division in the Gas Tax Fund. To complete the work,the Street Maintenance Division will add a Project Manager position. Half of this position will be funded through the Street Maintenance Fee (SMF) at the current service level performed by Engineering. Other street maintenance functions that this position will undertake that are not currently funded by the SMF include: managing the Right of Way maintenance contracts, Non-PMP ADA&ramp projects, perform audits for Street Maintenance Fee, and audits of the traffic information for the PMP. Theses additional services will occupy the other half of the position and will be funded by the newly implemented Washington County Vehicle Registration Fee (VRF). The VRF is intended to fund street maintenance. Total amount includes benefits and salary based on 5 months of employment in FY 2018-19. FY 2019 Q2 Revised Gas Tax Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 2,074,059 $ - $ 2,074,059 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ 68,974 $ - $ 68,974 Intergovernmental $ 3,330,048 $ 20,000 $ 3,350,048 Charges for Services $ - $ 20,000 $ 20,000 Fines& Forfeitures $ - $ - $ - Interest Earnings $ 55,732 $ - $ 55,732 Miscellaneous $ 62,818 $ - $ 62,818 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 150,000 $ - $ 150,000 Total Resources $ 5,741,631 $ 40,000 $ 5,781,631 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 3,198,468 $ 40,000 $ 3,238,468 Program Expenditures Total $ 3,198,468 $ 40,000 $ 3,238,468 Debt Service $ 575,000 $ - $ 575,000 Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 1,367,100 $ - $ 1,367,100 Contingency $ 200,000 $ - $ 200,000 Total Budget $ 5,340,568 $ 40,000 $ 5,380,568 Reserve For Future Expenditure $ 401,063 $ - $ 401,063 Total Requirements $ 5,741,631 $ 40,000 $ 5,781,631 Exhibit A Q2PW02-Increase Part Time Temp Employees and Overtime in Street Maintenance Part-time temporary employees and overtime for existing FTE's are requested to assist with street maintenance. The part-time temp employees will support the Pavement Management Program's digout repairs. The digout repairs done by the Street Maintenance Division staff, including the part-time temp employees, are more efficient and cost effective. The increase in overtime will be used to assist with the anticipated inclement winter weather. FY 2019 Q2 Revised Gas Tax Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 2,074,059 $ - $ 2,074,059 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ 68,974 $ - $ 68,974 Intergovernmental $ 3,330,048 $ - $ 3,330,048 Charges for Services $ - $ - $ - Fines &Forfeitures $ - $ - $ - Interest Earnings $ 55,732 $ - $ 55,732 Miscellaneous $ 62,818 $ - $ 62,818 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 150,000 $ - $ 150,000 Total Resources $ 5,741,631 $ - $ 5,741,631 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 3,198,468 $ 47,000 $ 3,245,468 Program Expenditures Total $ 3,198,468 $ 47,000 $ 3,245,468 Debt Service $ 575,000 $ - $ 575,000 Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 1,367,100 $ - $ 1,367,100 Contingency $ 200,000 $ (47,000) $ 153,000 Total Budget $ 5,340,568 $ - $ 5,340,568 Reserve For Future Expenditure $ 401,063 $ - $ 401,063 Total Requirements $ 5,741,631 $ - $ 5,741,631 Exhibit A Q2PW03- Legal Fees for Water IGA Negotiations with City of Durham and Tigard Water District Tigard staff has been in negotiations with representatives from the City of Durham and the Tigard Water District (TWD)regarding a successor agreement to an existing IGA,dating back to 1993. The three parties deemed it necessary to hire an outside attorney to work with them toward an acceptable new IGA and selected the Cable Huston firm. Further,all parties agreed that the legal expenses for this work should be charged to the Water Fund. Separately,there remains a small amount of legal expenses related to the LOTWP project that should also be charged to the Water Fund,totaling$13,000 of the request. In addition,the Finance and Information Services Administration has incurred$6,000 in legal fees to ensure that the IGA complies with bond covenants on outstanding water system debt. This adjustment will add appropriated funds to the Water Division and FIS Admin Division budgets to capture all legal fees spent thus far in FY 2018-19 for these bodies of work,as well as the estimated balance of expense for the rest of the fiscal year. Fund 1 of 2 FY 2019 Q2 Revised Water Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 17,877,719 $ - $ 17,877,719 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 75,173 $ - $ 75,173 Intergovernmental $ - $ - $ - Charges for Services $ 21,463,256 $ - $ 21,463,256 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 30,644 $ - $ 30,644 Miscellaneous $ 10,933 $ - $ 10,933 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 58,751 $ - $ 58,751 Total Resources $ 39,516,476 $ - $ 39,516,476 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 8,166,544 $ 13,000 $ 8,179,544 Program Expenditures Total $ 8,166,544 $ 13,000 $ 8,179,544 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 10,674,100 $ 6,000 $ 10,680,100 Contingency $ 439,700 $ (19,000) $ 420,700 Total Budget $ 19,280,344 $ - $ 19,280,344 Reserve For Future Expenditure $ 20,236,132 $ - $ 20,236,132 Total Requirements $ 39,516,476 $ - $ 39,516,476 Exhibit A Q2PW03-Legal Fees for Water IGA Negotiations with City of Durham and Tigard Water District Tigard staff has been in negotiations with representatives from the City of Durham and the Tigard Water District(TWD)regarding a successor agreement to an existing IGA,dating back to 1993. The three parties deemed it necessary to hire an outside attorney to work with them toward an acceptable new IGA and selected the Cable Huston firm. Further,all parties agreed that the legal expenses for this work should be charged to the Water Fund. Separately,there remains a small amount of legal expenses related to the LOTWP project that should also be charged to the Water Fund,totaling$13,000 of the request. In addition,the Finance and Information Services Administration has incurred$6,000 in legal fees to ensure that the IGA complies with bond covenants on outstanding water system debt. This adjustment will add appropriated funds to the Water Division and FIS Admin Division budgets to capture all legal fees spent thus far in FY 2018-19 for these bodies of work,as well as the estimated balance of expense for the rest of the fiscal year. Fund 2 of 2 FY 2019 Q2 Revised Central Services Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 1,025,397 $ - $ 1,025,397 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 39,211 $ - $ 39,211 Intergovernmental $ 74,900 $ - $ 74,900 Charges for Services $ 8,354,402 $ - $ 8,354,402 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 22,593 $ - $ 22,593 Miscellaneous $ 13,400 $ - $ 13,400 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 470,630 $ 6,000 $ 476,630 Total Resources $ 10,000,533 $ 6,000 $ 10,006,533 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 8,671,725 $ 6,000 $ 8,677,725 Public Works $ - $ - $ - Program Expenditures Total $ 8,671,725 $ 6,000 $ 8,677,725 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 241,850 $ - $ 241,850 Total Budget $ 8,913,575 $ 6,000 $ 8,919,575 Reserve For Future Expenditure $ 1,086,958 $ - $ 1,086,958 Total Requirements $ 10,000,533 $ 6,000 $ 10,006,533 Exhibit A 02PW04- CIP 92034-02 Tigard Street Heritage Plaza Outdoor Museum The grant funds from the National Endowment for the Arts (NEA) and the Washington County Visitors Association (WCVA)will be used to purchase the art pieces and interpretive artistic displays for Tigard's Outdoor Museum. The Transient Lodging Tax will provide the match to pay for the remaining amount of art pieces and consultant services. Fund 1 of 2 FY 2019 Q2 Revised Transient Lodging Tax Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 330,000 $ - $ 330,000 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ _ Special Assessments $ - $ - $ - Licenses &Permits $ - $ - $ _ Intergovernmental $ 644,000 $ - $ 644,000 Charges for Services $ - $ - $ - Fines &Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ _ Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 974,000 $ - $ 974,000 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ _ Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ _ Work-In-Progress $ - $ - $ _ Transfers to Other Funds $ 237,070 $ 35,000 $ 272,070 Contingency $ 450,000 $ (35,000) $ 415,000 Total Budget $ 687,070 $ - $ 687,070 Reserve For Future Expenditure $ 286,930 $ - $ 286,930 Total Requirements $ 974,000 $ - $ 974,000 Exhibit A Q2PW04- CIP 92034-02 Tigard Street Heritage Plaza Outdoor Museum The grant funds from the National Endowment for the Arts (NEA) and the Washington County Visitors Association (WCVA)will be used to purchase the art pieces and interpretive artistic displays for Tigard's Outdoor Museum. The Transient Lodging Tax will provide the match to pay for the remaining amount of art pieces and consultant services. Fund 2 of 2 FY 2019 Q2 Revised Parks Capital Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 559,036 $ - $ 559,036 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ - $ - $ - Intergovernmental $ 2,117,398 $ 58,000 $ 2,175,398 Charges for Services $ - $ - $ - Fines &Forfeitures $ - $ - $ - Interest Earnings $ 3,015 $ - $ 3,015 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 5,233,802 $ 35,000 $ 5,268,802 Total Resources $ 7,913,251 $ 93,000 $ 8,006,251 Requirements Community Development $ - $ - $ - Community Services $ - S - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 7,351,200 $ 93,000 $ 7,444,200 Transfers to Other Funds $ - $ - $ - Contingency $ - $ - $ - Total Budget $ 7,351,200 $ 93,000 $ 7,444,200 Reserve For Future Expenditure $ 562,051 $ - $ 562,051 Total Requirements $ 7,913,251 $ 93,000 $ 8,006,251 Exhibit A Q2PW05 - CIP 95062 City of Tigard Transportation Safety Plan TSAP Grant The TSAP Grant will fund 85%of this project which will assist the City of Tigard in reducing serious injuries and fatalities resulting from traffic crashes.A consultant will collect data and analyze major trends in order to help determine and prioritize areas within Tigard that need to be addressed. Fund 1 of 2 FY 2019 Q2 Revised Gas Tax Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 2,074,059 $ - $ 2,074,059 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ 68,974 $ - $ 68,974 Intergovernmental $ 3,330,048 $ - $ 3,330,048 Charges for Services $ - $ - $ - Fines &Forfeitures $ - $ - $ - Interest Earnings $ 55,732 $ - $ 55,732 Miscellaneous $ 62,818 $ - $ 62,818 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 150,000 $ - $ 150,000 Total Resources $ 5,741,631 $ - $ 5,741,631 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 3,198,468 $ - $ 3,198,468 Program Expenditures Total $ 3,198,468 $ - $ 3,198,468 Debt Service $ 575,000 $ - $ 575,000 Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 1,367,100 $ 5,000 $ 1,372,100 Contingency $ 200,000 $ (5,000) $ 195,000 Total Budget $ 5,340,568 $ - $ 5,340,568 Reserve For Future Expenditure $ 401,063 $ - $ 401,063 Total Requirements $ 5,741,631 $ - $ 5,741,631 Exhibit A 02PW05 - CIP 95062 City of Tigard Transportation Safety Plan TSAP Grant The TSAP Grant will fund 85%of this project which will assist the City of Tigard in reducing serious injuries and fatalities resulting from traffic crashes.A consultant will collect data and analyze major trends in order to help determine and prioritize areas within Tigard that need to be addressed. Fund 2 of 2 FY 2019 Q2 Revised Parks Capital Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 559,036 $ - $ 559,036 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ - $ - $ - Intergovernmental $ 2,117,398 $ 32,000 $ 2,149,398 Charges for Services $ - $ - $ - Fines &Forfeitures $ - $ - $ - Interest Earnings $ 3,015 $ - $ 3,015 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 5,233,802 $ 5,000 $ 5,238,802 Total Resources $ 7,913,251 $ 37,000 $ 7,950,251 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 7,351,200 $ 37,000 $ 7,388,200 Transfers to Other Funds $ - $ - $ - Contingency $ - $ - $ - Total Budget $ 7,351,200 $ 37,000 $ 7,388,200 Reserve For Future Expenditure $ 562,051 $ - $ 562,051 Total Requirements $ 7,913,251 $ 37,000 $ 7,950,251 Exhibit A Q2PW06- CIP 95047 Hunziker Industrial Core / Wall Street The request is to carryforward $1.7M of developer's contributions, Federal and State Grants from FY18 to FY19. The project is anticipated to be completed in FY19. FY 2019 Q2 Revised Transportation CIP Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 1,058,100 $ - $ 1,058,100 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ _ Special Assessments $ - $ - $ - Licenses &Permits $ - $ - $ - Intergovernmental $ 1,133,230 $ 967,675 $ 2,100,905 Charges for Services $ - $ - $ - Fines &Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ 195,000 $ 732,325 $ 927,325 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 2,171,000 $ - $ 2,171,000 Total Resources $ 4,557,330 $ 1,700,000 $ 6,257,330 Requirements Community Development $ - $ _ $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 3,499,230 $ 1,700,000 $ 5,199,230 Transfers to Other Funds $ - $ - $ - Contingency $ - $ - $ - Total Budget $ 3,499,230 $ 1,700,000 $ 5,199,230 Reserve For Future Expenditure $ 1,058,100 $ - $ 1,058,100 Total Requirements $ 4,557,330 $ 1,700,000 $ 6,257,330 Exhibit B Total All Funds FY 2019 Q2 Revised Total All Funds Revised Q1 Amendment Q2 Resources Beginning Fund Balance $ 106,048,154 $ 174,280 $ 106,222,434 Property Taxes $ 18,344,035 $ - $ 18,344,035 Franchise Fees $ 6,255,307 $ - $ 6,255,307 Special Assessments $ 60,000 $ - $ 60,000 Licenses &Permits $ 13,237,677 $ - $ 13,237,677 Intergovernmental $ 15,578,325 $ 1,116,225 $ 16,694,550 Charges for Services $ 42,789,828 $ 20,000 $ 42,809,828 Fines &Forfeitures $ 1,070,957 $ - $ 1,070,957 Interest Earnings $ 436,639 $ - $ 436,639 Miscellaneous $ 485,634 $ 826,025 $ 1,311,659 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 25,170,036 $ 122,920 $ 25,292,956 Total Resources $ 229,476,592 $ 2,259,450 $ 231,736,042 Requirements Community Development $ 5,345,579 $ - $ 5,345,579 Community Services $ 24,365,164 $ 141,550 $ 24,506,714 Policy and Administration $ 12,098,418 $ 230,100 $ 12,328,518 Public Works $ 26,490,958 $ 100,000 $ 26,590,958 Program Expenditures Total $ 68,300,119 $ 471,650 $ 68,771,769 Debt Service $ 11,638,000 $ - $ 11,638,000 Loan to TCDA $ 1,000 $ 340,000 $ 341,000 Work-In-Progress $ 20,010,730 $ 1,830,000 $ 21,840,730 Transfers to Other Funds $ 25,170,036 $ 122,920 $ 25,292,956 Contingency $ 4,634,800 $ (505,120) $ 4,129,680 Total Budget $ 129,754,685 $ 2,259,450 $ 132,014,135 Reserve For Future Expenditure $ 99,721,907 $ - $ 99,721,907 Total Requirements $ 229,476,592 $ 2,259,450 $ 231,736,042 Exhibit B General Fund FY 2019 Revised General Fund Revised Q1 Q2CM02 Q2FIS02 Q2PD01 Q2PD02 Q2LB01 Q2 Resources Beginning Fund Balance $ 14,820,911 $ 60,000 $ - $ 103,000 $ - $ - $ 14,983,911 Property Taxes $ 16,132,030 $ - $ - $ - $ - $ - $ 16,132,030 Franchise Fees $ 6,255,307 $ - $ - $ - $ - $ - $ 6,255,307 Special Assessments $ - $ - $ - $ - $ - $ - $ - Licenses&Permits $ 1,157,614 $ - $ - $ - $ - $ - $ 1,157,614 Intergovernmental $ 6,308,022 $ - $ - $ - $ 14,350 $ 24,200 $ 6,346,572 Charges for Services $ 294,055 $ - $ - $ - $ - $ - $ 294,055 Fines&Forfeitures $ 1,069,498 $ - $ - $ - $ - $ - $ 1,069,498 Interest Earnings $ 103,722 $ - $ - $ - $ - $ - $ 103,722 Miscellaneous $ 56,432 $ - $ - $ - $ - $ - $ 56,432 Other Financing Sources $ - $ - $ - $ - $ - $ - $ - Transfers In from Other Funds $ 237,070 $ - $ - $ - $ - $ - $ 237,070 Total Resources $ 46,4347661 .$ 60,000 $ $ 1037000 $ 14L350 $ 247200 $ 467636 11 Requirements Community Development $ 3,572,792 $ - $ - $ - $ - $ - $ 3,572,792 Community Services $ 24,214,271 $ - $ - $ 103,000 $ 14,350 $ 24,200 $ 24,355,821 Policy and Administration $ 1,154,157 $ - $ - $ - $ - S - $ 1,154,157 Public Works $ - $ - $ - S - S - S - $ - Program Expenditures Total $ 28,941,220 $ - $ - $ 103,000 $ 14,350 $ 24,200 $ 29,082,770 Debt Service $ - $ - $ - $ - $ - $ - $ - Loan to TCDA $ 1,000 $ - $ 340,000 $ - $ - $ - $ 341,000 Work-In-Progress $ - $ - $ - $ - $ - $ - $ - Transfers to Other Funds $ 3,212,416 $ 60,000 $ - $ - $ - $ - $ 3,272,416 Contingency S 889,650 S - $ (340,000) $ - S - S - $ 549,650 Total Budget $ 33,044,286 $ 60,000 $ - $ 103,000 $ 14,350 $ 24,200 $ 33,245,836 Reserve For Future Expenditure $ 13,390,375 $ - $ - $ - $ - $ - $ 13,390,375 Total Requirements $ 46,434,661 $ 60,000 $ - $ 103,000 $ 14,350 $ 24,200 $ 46,636,211 Exhibit B Gas Tax Fund FY 2019 Revised Gas Tax Fund Revised Q1 Q2PW01 Q2PW02 Q2PW05 Q2 Resources Beginning Fund Balance $ 2,074,059 $ - $ - $ - $ 2,074,059 Property Taxes $ - $ - $ - $ - $ - Franchise Fees $ - $ - $ - $ - $ - Special Assessments $ - $ - $ - $ - $ - Licenses&Permits $ 68,974 $ - $ - $ - $ 68,974 Intergovernmental $ 3,330,048 $ 20,000 $ - $ - $ 3,350,048 Charges for Services $ - $ 20,000 $ - $ - $ 20,000 Fines&Forfeitures $ - $ - $ - $ - $ - Interest Earnings $ 55,732 $ - $ - $ - $ 55,732 Miscellaneous $ 62,818 $ - $ - $ - $ 62,818 Other Financing Sources $ - $ - $ - $ - $ - Transfers In from Other Funds S 150,000 $ - S - S - S 150,000 Total Resources $ 5,741,631 $ 40,000 $ - $ - $ 5,781,631 Requirements Community Development $ - $ - $ - $ - $ - Community Services $ - $ - $ - $ - $ - Policy and Administration $ - $ - $ - $ - $ - Public Works $ 3,198,468 $ 40,000 S 47,000 $ - $ 3,285,468 Program Expenditures Total $ 3,198,468 $ 40,000 $ 47,000 $ - $ 3,285,468 Debt Service $ 575,000 $ - $ - $ - $ 575,000 Loan to TCDA $ - $ - $ - $ - $ - Work-In-Progress $ - $ - $ - $ - $ - Transfers to Other Funds $ 1,367,100 $ - $ - $ 5,000 $ 1,372,100 Contingency $ 200,000 S - S (47,000) $ (5,000) $ 148,000 Total Budget $ 5,340,568 $ 40,000 $ - $ - $ 5,380,568 Reserve For Future Expenditure $ 401,063 $ - $ - $ - $ 401,063 Total Requirements $ 5,741,631 $ 40,000 $ - $ - $ 5,781,631 Exhibit B Transient Lodging Tax Fund FY 2019 Revised Transient Lodging Tax Fund Revised Q1 Q2PW04 Q2 Resources Beginning Fund Balance $ 330,000 $ - $ 330,000 Property Taxes $ - $ - $ _ Franchise Fees $ - $ - $ _ Special Assessments $ - $ - $ - Licenses &Permits $ - $ - $ - Intergovernmental $ 644,000 $ - $ 644,000 Charges for Services $ - $ - $ - Fines &Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ _ Miscellaneous $ - $ - $ _ Other Financing Sources $ - $ - $ _ Transfers In from Other Funds $ - $ - $ - Total Resources $ 974,000 $ - $ 974,000 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 237,070 $ 35,000 $ 272,070 Contingency $ 450,000 $ (35,000) $ 415,000 Total Budget $ 687,070 $ - $ 687,070 Reserve For Future Expenditure $ 286,930 $ - $ 286,930 Total Requirements $ 974,000 $ - $ 974,000 Exhibit B Parks Capital Fund FY 2019 Revised Parks Capital Fund Revised Q1 Q2PW04 Q2PW05 Q2 Resources Beginning Fund Balance $ 559,036 $ - $ - $ 559,036 Property Taxes $ - $ - $ - $ _ Franchise Fees $ - $ - $ - $ _ Special Assessments $ - $ - $ - $ - Licenses &Permits $ - $ - $ - $ _ Intergovernmental $ 2,117,398 $ 58,000 $ 32,000 $ 2,207,398 Charges for Services $ - $ - $ - $ _ Fines &Forfeitures $ - $ - $ - $ _ Interest Earnings $ 3,015 $ - $ - $ 3,015 Miscellaneous $ - $ - $ - $ - Other Financing Sources $ - $ - $ - $ _ Transfers In from Other Funds $ 5,233,802 $ 35,000 $ 5,000 $ 5,273,802 Total Resources $ 7,913,251 $ 93,000 $ 37,000 $ 8,043,251 Requirements Community Development $ - $ - $ _ $ - Community Services $ - $ - $ - $ - Policy and Administration $ - $ - $ - $ _ Public Works $ - $ - $ - $ - Program Expenditures Total $ - $ - $ - $ - Debt Service $ - $ - $ - $ _ Loan to TCDA $ - $ - $ - $ - Work-In-Progress $ 7,351,200 $ 93,000 $ 37,000 $ 7,481,200 Transfers to Other Funds $ - $ - $ - $ Contingency $ - $ - $ - S Total Budget $ 7,351,200 $ 93,000 $ 37,000 $ 7,481,200 Reserve For Future Expenditure $ 562,051 $ - $ - $ 562,051 Total Requirements $ 7,913,251 $ 93,000 $ 37,000 $ 8,043,251 Exhibit B Parks Utility Fund FY 2019 Revised Parks Utility Fund Revised Q1 Q2FIS01 Q2 Resources Beginning Fund Balance $ 825,127 $ - $ 825,127 Property Taxes $ - $ _ $ Franchise Fees $ - $ - $ _ Special Assessments $ - $ - $ _ Licenses &Permits $ 1,042,600 $ - $ 1,042,600 Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ _ Fines&Forfeitures $ - $ - $ - Interest Earnings $ 500 $ - $ 500 Miscellaneous $ - $ - $ _ Other Financing Sources $ - $ - $ _ Transfers In from Other Funds $ 2,682,100 $ - $ 2,682,100 Total Resources $ 4,550,327 $ - $ 4,550,327 Requirements Community Development $ - $ - $ _ Community Services $ - $ - $ - Policy and Administration $ - $ - $ _ Public Works $ 3,504,538 $ - $ 3,504,538 Program Expenditures Total $ 3,504,538 $ - $ 3,504,538 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ _ Work-In-Progress $ - $ - $ _ Transfers to Other Funds $ 103,600 $ 3,258 $ 106,858 Contingency $ 100,000 $ (3,258) $ 96,742 Total Budget $ 3,708,138 $ - $ 3,708,138 Reserve For Future Expenditure $ 842,189 $ - $ 842,189 Total Requirements $ 4,550,327 $ - $ 4,550,327 Exhibit B Street Maintenance Fund FY 2019 Revised Street Maintenance Fund Revised Q1 Q2FIS02 Q2 Resources Beginning Fund Balance $ 2,357,605 $ - $ 2,357,605 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ _ Licenses &Permits $ 2,993,611 $ - $ 2,993,611 Intergovernmental $ - $ - $ _ Charges for Services $ - $ - $ _ Fines &Forfeitures $ - $ _ $ _ Interest Earnings $ 2,043 $ - $ 2,043 Miscellaneous $ 1,299 $ - $ 1,299 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ _ Total Resources $ 5,354,558 $ - $ 5,354,558 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 2,800,000 $ - $ 2,800,000 Transfers to Other Funds $ 488,907 $ 3,247 $ 492,154 Contingency $ 200,000 $ (3,247) $ 196,753 Total Budget $ 3,488,907 $ - $ 3,488,907 Reserve For Future Expenditure $ 1,865,651 $ - $ 1,865,651 Total Requirements $ 5,354,558 $ - $ 5,354,558 Exhibit B Transportation CIP Fund FY 2019 Revised Transportation CIP Fund Revised Q1 Q2PW06 Q2 Resources Beginning Fund Balance $ 1,058,100 $ - $ 1,058,100 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ _ Licenses &Permits $ - $ - $ _ Intergovernmental $ 1,133,230 $ 967,675 $ 2,100,905 Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ _ Interest Earnings $ - $ - $ _ Miscellaneous $ 195,000 $ 732,325 $ 927,325 Other Financing Sources $ - $ - $ _ Transfers In from Other Funds $ 2,171,000 $ - $ 2,171,000 Total Resources $ 4,557,330 $ 1,700,000 $ 6,257,330 Requirements Community Development $ - $ - $ _ Community Services $ - $ - $ - Policy and Administration $ - $ - $ _ Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 3,499,230 $ 1,700,000 $ 5,199,230 Transfers to Other Funds $ - $ - $ Contingency $ - $ - $ _ Total Budget $ 3,499,230 $ 1,700,000 $ 5,199,230 Reserve For Future Expenditure $ 1,058,100 $ - $ 1,058,100 Total Requirements $ 4,557,330 $ 1,700,000 $ 6,257,330 Exhibit B Sanitary Sewer Fund FY 2019 Revised Sanitary Sewer Fund Revised Q1 Q2FIS02 Q2 Resources Beginning Fund Balance $ 4,270,120 $ - $ 4,270,120 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ 42,200 $ - $ 42,200 Intergovernmental $ 1,285,835 $ - $ 1,285,835 Charges for Services $ 2,867,135 $ - $ 2,867,135 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 10,333 $ - $ 10,333 Miscellaneous $ 13,091 $ - $ 13,091 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 218,100 $ - $ 218,100 Total Resources $ 8,706,814 $ - $ 8,706,814 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 2,698,622 $ - $ 2,698,622 Program Expenditures Total $ 2,698,622 $ - $ 2,698,622 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 859,200 $ - $ 859,200 Transfers to Other Funds $ 823,263 $ 3,087 $ 826,350 Contingency $ 369,850 $ (3,087) $ 366,763 Total Budget $ 4,750,935 $ - $ 4,750,935 Reserve For Future Expenditure $ 3,955,879 $ - $ 3,955,879 Total Requirements $ 8,706,814 $ - $ 8,706,814 Exhibit B Stormwater Fund FY 2019 Revised Stormwater Fund Revised Q1 Q2FIS02 Q2 Resources Beginning Fund Balance $ 5,433,806 $ - $ 5,433,806 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 2,848,455 $ - $ 2,848,455 Fines &Forfeitures $ - $ - $ - Interest Earnings $ 7,936 $ - $ 7,936 Miscellaneous $ 3,100 $ - $ 3,100 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 681,250 $ - S 681,250 Total Resources $ 8,974,547 $ - $ 8,974,547 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 3,048,935 $ - $ 3,048,935 Program Expenditures Total $ 3,048,935 $ - $ 3,048,935 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 2,293,600 $ - $ 2,293,600 Transfers to Other Funds $ 433,278 $ 3,190 $ 436,468 Contingency $ 120,850 $ (3,190) $ 117,660 Total Budget $ 5,896,663 $ - $ 5,896,663 Reserve For Future Expenditure $ 3,077,884 $ - $ 3,077,884 Total Requirements $ 8,974,547 $ - $ 8,974,547 Exhibit B Water Fund FY 2019 Revised Water Fund Revised Q1 Q2FIS02 Q2PW03 Q2 Resources Beginning Fund Balance $ 17,877,719 $ - $ - $ 17,877,719 Property Taxes $ - $ - $ - $ - Franchise Fees $ - $ - $ - $ - Special Assessments $ - $ - $ - $ - Licenses &Permits $ 75,173 $ - $ - $ 75,173 Intergovernmental $ - $ - $ - $ - Charges for Services $ 21,463,256 $ - $ - $ 21,463,256 Fines &Forfeitures $ - $ - $ - $ - Interest Earnings $ 30,644 $ - $ - $ 30,644 Miscellaneous $ 10,933 $ - $ - $ 10,933 Other Financing Sources $ - $ - $ - $ - Transfers In from Other Funds $ 58,751 $ - $ - $ 58,751 Total Resources $ 39,516,476 $ - $ - $ 39,516,476 Requirements Community Development $ - S - $ - $ - Community Services $ - $ - $ - $ - Policy and Administration $ - $ - $ - $ - Public Works $ 8,166,544 $ - $ 13,000 $ 8,179,544 Program Expenditures Total $ 8,166,544 $ - $ 13,000 $ 8,179,544 Debt Service $ - $ - $ - $ - Loan to TCDA $ - $ - $ - $ - Work-In-Progress $ - $ - $ - $ - Transfers to Other Funds $ 10,674,100 $ 4,138 $ 6,000 $ 10,684,238 Contingency $ 439,700 $ (4,138) $ (19,000) $ 416,562 Total Budget $ 19,280,344 $ - $ - $ 19,280,344 Reserve For Future Expenditure $ 20,236,132 $ - $ - $ 20,236,132 Total Requirements $ 39,516,476 $ - $ - $ 39,516,476 Exhibit B Central Services Fund FY 2019 Revised Central Services Fund Revised Q1 Q2CM01 Q2CM02 Q2FIS01 Q2FIS03 Q2FISO4 Q2PW03 Q2 Resources Beginning Fund Balance $ 1,025,397 $ - $ - $ 11,280 $ - $ - $ - $ 1,036,677 Property Taxes S - $ - $ - $ - $ - $ - $ - $ - Franchise Fees S - $ - $ - $ - $ - $ - $ - $ - Special Assessments $ - $ - $ - $ - $ - $ - $ - $ - Licenses&Permits S 39,211 $ - $ - $ - $ - $ - $ - $ 39,211 Intergovernmental S 74,900 $ - $ - $ - $ - $ - $ - $ 74,900 Charges for Services $ 8,354,402 $ - $ - $ - $ - $ - $ - $ 8,354,402 Fines&Forfeitures $ - $ - $ - $ - $ - $ - $ - $ - Interest Earnings $ 22,593 $ - $ - $ - $ - $ - $ - $ 22,593 Miscellaneous $ 13,400 $ - $ - $ - $ - $ 93,700 $ - $ 107,100 Other Financing Sources $ - $ - $ - S - $ - $ - $ - $ - Transfers In from Other Funds S 470,630 $ - $ 60,000 S 16,920 S - $ - $ 6,000 5 553,550 Total Resources $ 10,000,533 $ - $ 60,000 $ 28,200 $ - $ 93,700 $ 6,000 $ 10,188,433 Requirements Community Development $ - $ - $ - $ - $ - $ - $ - $ - Community Services $ - $ - $ - $ - $ - $ - $ - $ - Policy and Administration $ 8,671,725 S 17,200 $ 60,000 $ 28,200 $ 25,000 $ 93,700 $ 6,000 S 8,901,825 Public Works $ - S - $ - $ - $ - $ - $ - S - Program Expenditures Total $ 8,671,725 $ 17,200 $ 60,000 $ 28,200 $ 25,000 $ 93,700 $ 6,000 $ 8,901,825 Debt Service S - $ - $ - S - $ - $ - $ - $ Loan to TCDA S - $ - $ - S - $ - $ - $ - $ - Work-In-Progress $ - $ - $ - S - $ - $ - $ - $ - Transfers to Other Funds $ - $ - $ - S - $ - $ - S - $ - Contingency $ 241,850 $ (17,200) $ - $ - $ (25,000) $ - S - S 199,650 Total Budget $ 8,913,575 $ - $ 60,000 $ 28,200 $ - $ 93,700 $ 6,000 $ 9,101,475 Reserve For Future Expenditure $ 1,086,958 $ - $ - $ - $ - $ - $ - $ 1,086,958 Total Requirements $ 10,000,533 $ - $ 60,000 $ 28,200 $ - $ 93,700 $ 6,000 $ 10,188,433 FY 2018-19 Second Quarter Supplemental Budget Exhibit C 92034-02 Tigard Street Heritage Plaza Outdoor Musuem Tigard's Outdoor Musdum is a three-quarter-mile linear museum that connects a new public plaza on Main Street in Downtown Tigard to employment and housing areas.The museum will artistically interpret the history of Tigard and the surrounding region through the commn thread of rail history.The project will include four major competitively selected artworks and a series of smaller connective pieces. Adopted Revised Revised Revised Revised Revised Revised Budget This Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project FY 2019 Change FY 2019 2020 2020 2021 li 2021 2022 2022 2023 2023 2024 2024 Total Internal Expenses Design and Engineering - - - - - - - Project Management 1,000 1,000 500 - - - - - - 1,500 Construction Management - - j - - - - - - Total - 1,000 1,000 - 500 - - - - - - - - 1,500 External Expenses Public Involvement - - - - - - - Land/Right of Way Acquisition - - - - - - - - Design and Engineering 91,666 91,666 103,500 !I - - - - - - 195,166 Construction - - - - - - - - Contingency - - - - - - - - Total - 91,666 91,666 - 103,500 - 195,166 I I I I I I 1 I I I 1 I Total Project Expense - I 92,666 I 92,666 I - I 104,000 I - I - I - - I - I - I - - I 196,666 Revenue Funding Source 210-Transient Lodging'lax 35,000 35,000 52,000 - - - - - - 87,000 Other Revenue Funding - - - - - - - - NEA Grant 23,000 23,000 52,000 - - - - - - 75,000 WCVA-'ITA Grant 35,000 35,000 - - - - - - 35,000 Total Project Revenues - 93,000 93,000 - 104,000 - - - - - - - - 197,000 FY 2018-19 Second Quarter Supplemental Budget Exhibit C 95062 City of Tigard Transportation Safety Plan TSAP Grant This project will assist the City of Tigard in reducing serious injuries and fatalities resulting from traffic crashes.It will include a data driven analysis of the existing system,plan for systemic and targeted treatments to reduce crashes and may establish performance measures for ongoing monitoring and evaluation.A consultant will collect data and analyze major trends in order to help determine and prioritize areas within Tigard Adopted Revised Revised Revised Revised Revised Revised Budget This Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project FY 2019 Change FY 2019 2020 2020 2021 2021 2022 2022 2023 2023 2024 2024 Total Internal Expenses Design and Engineering - - - - - - - - Project Management 5,000 5,000 2,500 - - - - - - 7,500 Construction Management - - - - - - - - Total - 5,000 5,000 - 2,500 - - - - - - - - 7,500 External Expenses Public Involvement - - - - - - _ - Land/Right of Way Acquisition - - - - - - - - Design and Engineering 32,000 32,000 19,150 - - - - - - 51,150 Construction - - - - - - - - Contingency - - - - - - - - Total - 32,000 32,000 - 19,150 - - - - - - - - 51,150 I I I I I I I I I I I I Total Project Expense - I 37,000 I 37,000 I - I 21,650 I - - I - I - I - I - I - I - I 58,650 Revenue Funding Source 200-Gas Tax Fund 5,000 5,000 2,500 - - - - _ - 7,500 Other Revenue Source - - - - - - - - Federal FTIWA/ )DOT Grant 32,000 32,000 19,150 1 - _ - - - - 51,150 Total Project Revenues - 37,000 37,000 - 21,650 - - - - - - - - 58,650 FY 2018-19 Second Quarter Supplemental Budget Exhibit C 95047 Hunziker Industrial Core/Wall Street This project will add new public infrastructure improvements to SW Wall Street,providing a new public street from SW I lunziker Road to the railroad tracks.The project supports development and redevelopment of adjacent industrial lands to achieve higher levels of employment. Adopted Revised Revised Revised Revised Revised Revised Budget This Budget Projected Projected Projected I Projected Projected Projected Projected Projected Projected Projected Project FY 2019 Change FY 2019 2020 2020 2021 2021 2022 2022 2023 2023 2024 2024 Total Internal Expenses Design and Engineering - - - - - - - - Project Management 25,000 30,000 55,000 - - - - - - 55,000 Construction Management - - - - - - - - Total 25,000 30,000 55,000 - 55,000 External Expenses Public Involvement - - - - - - - - Land/Right of Way Acquisition - - - - - - - - Design and Engineering 80,000 114,000 194,000 1 - - - - - - 194,000 Construction 730,000 1,055,881 1,785,881 - - - - - - 1,785,881 Contingency 103,230 500,119 603,349 - - - - - - 603,349 Total 913,230 1,670,000 2,583,230 - - - 1 - - - - - - - 2,583,230 I I I I I I I I I I I I I Total Project Expense 938,230 I 1,700,000 2,638,230 I - I - I - I - I - I - I - I - I - I - I 2,638,230 Revenue Funding Source Other Revenue Source - - - - - - - - Developer Contribution Est. 195,000 732,325 927,325I - - - - - - 927,325 Federal EDA Grant 313,000 1,047,325 1,360,325 - - - - - - 1,360,325 State Earmark 430,230 (79,650) 350,580 - - - - - - 350,580 Total Project Revenues 938,230 1,700,000 2,638,230 - - - I - - - - - - - 2,638,230 ' AGENDA ITEM No. 6 Date: JANUARY 29, 2019 TESTIMONY SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify before City Council on: CONSIDER APPROVAL OF RESOLUTION FOR SECOND QUARTER BUDGET SUPPLEMENTAL This is a City of Tigard public meeting,subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Due to Time Constraints City Council May Impose A Time Limit on Testimony AGENDA ITEM No. 6 Date: JANUARY 29, 2019 PLEASE PRINT This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record Proponent—(Speaking In Favor) Opponent—(Speaking Against) Neutral Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. U b a ,,c) SIL . 14/ S `) � Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No.