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City Council Minutes - 10/16/2018 Citi of Tigard Tigard City Council Meeting Minutes October 16, 2018 III 1. BUSINESS/WORKSHOP MEETING A. At 6:33 p.m. Mayor Cook called to order the City Council and Town Center Development Agency. B. City Recorder Krager called the roll. Present Absent Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ C. Mayor Cook asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items— None 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication— None B. Tigard High School Envoy—THS Envoy John Freudenthal gave an update on THS activities and events. Homecoming Week was a success. Their first open mic night had a great turnout. School clubs are hosting a Halloween event on October 27`'where children can come to the high school and trick or treat through classrooms converted with Halloween themes. C. Citizen Communication—No one signed up to speak. 3. CONSENT AGENDA: (Tigard City Council&Town Center Development Agency)— A. RECEIVE AND FILE: 1. Council Calendar 2. Council Tentative Agenda for Future Meeting Topics TIGARD CITY COUNCIL MEETING MINUTES — October 16, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 12 B. APPROVE CITY COUNCIL MINUTES • August 14, 2018 • September 4,2018 • September 11,2018 • September 18,2018 • September 25, 2018 C. CONSIDER A RESOLUTION WAIVING SIGN PERMIT FEES FOR JUST COMPASSION OF EAST WASHINGTON COUNTY Resolution No. 18-44—A RESOLUTION WAIVING $218 IN NEW SIGN PERMIT FEES FOR JUST COMPASSION OF EAST WASHINGTON COUNTY Council President Snider moved for approval of the Consent Agenda. Councilor Woodard seconded the motion. Mayor Cook conducted a vote and the motion passed unanimously. Yes No Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Mayor Cook noted that for this item on the agenda Council would be convening as the Town Center Development Agency. 4. JOINT TOWN CENTER DEVELOPMENT AGENCY BOARD/TOWN CENTER ADVISORY COMMISSION MEETING Redevelopment Manager Farrelly introduced this agenda item. Town Center Advisory Commission Members introduced themselves-Tom Murphy, Carine Arendes,Tim Myshak, Faez Soud,Lucas Brook, Chair Kate Rogers, Ryan Ruggiero, Gloria Pinzon, and Chris Haedinger were present. Mr. Farrelly said the TCAC is a dedicated group of volunteers whose charge is to make urban renewal recommendations to the Board of the Town Center Development Agency,budget and implementation measures. They are working this year on both the downtown urban renewal plan and the new Tigard Triangle urban renewal area. The City Center urban renewal plan is entering its twelfth year and maturing while the Triangle area is getting its first TIF allocation this fall. The TTAC members gave their 2018 Goals Update and their plan for the 4t' Quarter. Their presentation included a PowerPoint. Chair Rogers said TCAC members will discuss their accomplishments so far and what is ahead in the 4`'quarter. TIGARD CITY COUNCIL MEETING MINUTES — October 16, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 12 TCAC Member Brooks said the Triangle is a very different area of opportunity and the TCAC wanted to understand it as they seek to provide the TCDA insight. They got a briefing from staff on what has been done so far and what the plan is going forward. They also discussed equitable urban renewal with staff and recently took a tour of the area. It was very helpful to see the Triangle is all its forms, from professional office building setting, to commercial and scattered residential. It helped them to understand the complexity of developing this area. They will continue working to increase their understanding of this space. TCAC Member Arendes spoke of accomplishments related to the SW Corridor.They planned to participate in planning and education activities associated with the SW Corridor and this took a variety of forms and included activities as a group and individually. The TCAC asked for and received project briefings from TriMet and Metro at two TCAC meetings and a joint meeting held with the Tigard Transportation Advisory Committee. They attended open houses and participated in the Metro SW Corridor Community Advisory Committee for the Draft Environmental Impact Statement Discovery and Recommendations Process (CAC). She and Commissioner Myshak served as the appointee and alternate to the CAC for meetings starting in 2017 and continuing through August of 2018. Members of the TCAC participated in various ways in the SW Corridor equitable housing project activities in order to make an informed recommendation to Metro's CAC and to make sure specific areas within the Triangle and downtown urban renewal would receive attention from Metro and TriMet staff and other members of the CAC. As a committee, the TCAC submitted a letter during the SW Corridor DEIS public comment period supporting alignment options that avoided impacts to low-income housing identified in the federal process as environmental justice populations, although they realize that more must be done to preserve housing affordability. The TCAC advocated for a through route rather than a branched alternative,which would have served Tigard's downtown on only half of its trips. They also strongly advocated for at least two stops in the Triangle and preservation of existing commercial development in the Triangle that already meets the vision for the area.All of these ideas were incorporated into the project staff's proposed alignment;however, that alignment contained a few surprises with the Park and Ride on SW 68'and the station east of Hall Boulevard, coupled with a maintenance facility in the same vicinity. She said it is important for the city at large as well as the urban renewal areas that TCAC continues to stay at the table and negotiates safe,walkable development around parking garages, the maintenance yard,proposed-station locations,and make sure those designs are compatible for the vision of mixed use and denser housing options in those areas. One major concern is the possibility of closing Hall Boulevard hundreds of times a day for a rail crossing. The TCAC believes that any Hall Boulevard station needs to be carefully designed to ensure connectivity with the downtown area and safety for all users while avoiding serious traffic impacts. TCAC Member Arendes said a member participated in the SW Corridor housing work by serving on a Metro advisory group and some attended public meetings held at St.Anthony's Church. It is clear that work is already being done on missing middle housing, development code changes and project prioritization in the Triangle. TCAC Chair Rogers said in the 2'and 3rd quarters, the TCAC talked a lot about walkability and connectivity,working to make sure that light rail station placement in Tigard takes advantage of the opportunity to activate the area around stations and they are developed to be walkable and TIGARD CITY COUNCIL MEETING MINUTES — October 16, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 12 connected to the Downtown and the Triangle. One thing that became obvious to them on their Triangle tour is that walkability is an issue. There is really no main street. They discussed how great it would be to create main street blocks in the Triangle with mixed-use housing and bottom floors with restaurants, cafes and businesses. This will help create some walkability like in the downtown. TCAC Chair Rogers said a lot of discussion was held on equitable businesses and how a self- supporting fund could be created that would encourage and incubate equitable businesses,whether using grants,leased property income, or a combination, to help create such a local business. It would also be good to tie affordable housing to affordable small business space with the goal that the small business would outgrow that space so another person or family could take over the responsibility and grow another business. TCAC Member Murphy focused on future projects, specifically the Red Rock Creek Commons, affordable housing that will be completed in 2020. In 2017 the TCDA approved a commitment to provide between$100,000 and$200,000 in seed money for affordable housing. A slide was shown of a rendering for the approximately nine-tenths-acre parcel that is close to Pacific Highway. There will be 48 one-bedroom units,all below market rate. There are 24 Section 8 vouchers already assigned so people with very low incomes will be able to rent an apartment. The nexus between chronic mental illness and homelessness is well recognized so eight units will be set aside for persons with severe mental illness. Community Partners for Affordable Housing (CPAH) has partnered with Luke Dorf to provide supportive services for those residents and was recently awarded$600,000 from the Oregon Health Authority to help with those costs.The TCDA Board's promise to provide financial support was contingent on CPAH securing other funding. To date using that seed money, CPAH has lined up approximately$12.5 million of funding for Red Rock Commons. That is leverage. This board's commitment to providing the first dollars was the fulcrum that allowed CPAH to do the heavy lifting required to bring in those other commitments. Mr. Murphy said the significance of the city's support far exceeds the purchasing power of$200,000 because it convinced other funders at the federal and state levels and the private sector that this was a worthwhile project. There is still a funding gap but this project will get built. CPAH is planning the groundbreaking in spring or summer of 2019 and completion in early 2020. It will not solve the affordable housing problem but it will help. He said that commitment to affordable housing is in the DNA of Tigard's city government,both in council and staff, and commitment to Red Rock Creek Commons is further proof of that commitment. Chair Rogers gave council a preview of the remainder of their year's activities which include the TCAC Year End Report and Recommendations for the TCDA.They are also doing a deep dive into the Triangle,looking at demographics, existing and potential regulations and codes and development of a vision for the Tigard Triangle. A review of the city project plan will be done in November. Part 2 of the deep dive is scheduled for December as well as receiving a briefing on affordable housing, particularly the senior center site.They will also work on budget priorities and prepare the financial impact statement draft. TCDA Director Woodard asked if there had been any discussion on the station related to plaza build-out to activate that space. He suggested ideas including flash mobs, concerts, food carts or rental space. TCAC Member Arendes replied that there were some discussions on using the public works yard to locate a plaza or using other locations for synergy with the station. She acknowledged concern about TIGARD CITY COUNCIL MEETING MINUTES— October 16, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 12 crossing Hall Boulevard,whether by pedestrian or vehicle and said until which side of Hall Boulevard is selected,it was hard to decide. TCDA Director Woodard asked the TCAC to keep opportunities in mind to make public space sustainable so maintenance is covered. TCAC Chair Rogers said they have also looked at best design principles for urban stations and activating them as much as possible. Chair Cook said over the next 12 months the stations will be designed and it could be a goal of the TCAC to look at activation,walkability and connectivity for these stations. TCDA Chair Cook asked for the briefing received on the SW Corridor Equitable Housing Strategy and the IGA recently signed with TriMet regarding remnant parcels for affordable housing. TCAC Member Arendes said that is one important strategy and another is making sure development code changes ensure there can be different kinds of housing options in downtown Tigard. Actions to consider are getting up to speed on the Network Oregon Housing Acquisition Fund and building a relationship with the Community Land Trust. The Affordable Housing Task Force being formulated now and supported by city staff should result in additional ideas. TCAC Member Pinzon said she was excited about conservation of existing affordable housing and said it can make a bigger impact at less expense. She said citizens depend on council to make those policy changes. Redevelopment Project Manager Farrelly said an affordable housing strategy was presented to Council for their acknowledgement in July and staff will bring different policies forward for consideration in the future. TCDA Chair Cook referred to TCAC Member Murphy's comments on the Red Rock Creek Commons seed money and said we need to let citizens know of other things the City has done to encourage affordable housing. There is a property tax exemption program for qualified affordable housing projects and six in Tigard receive it. Tigard was the first city in Washington County to do this. Tigard also became the first city to remove system development charges for qualified affordable housing. There are charges on the county side that the City cannot control and he has started a county-wide discussion. He commended Tigard for being in the forefront on supporting affordable housing. He thanked the TCAC for their work and commitment. TCDA Chair Cook noted that for this item on the agenda Council would reconvene as the City Council. 5. LEGISLATIVE PUBLIC HEARING: CONSIDER ORDINANCE TO AMEND FEMA FLOODPLAIN REGULATIONS A. Mayor Cook opened the public hearing. B. Mayor Cook announced that anyone could offer testimony and there was a sign-up sheet at the front of the room. C Associate Planner Lindor gave the staff report on proposed amendments to the maps related to the FEMA floodplain that became effective October 19 and associated city regulations for floodplains. She noted that information on the National Flood Insurance Program (NFIP) is in the staff report and she can answer any questions Council has. Tigard went through an update in 2016 and amended floodplain maps. Since then there have been areas within Washington County identified for special study.All of those areas are outside of the City of Tigard but because this effort is county-wide,Tigard must adopt TIGARD CITY COUNCIL MEETING MINUTES— October 16, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 12 the new maps. There was also a review of Tigard's ordinance to make sure it is in compliance with NFIP requirements. Changes from FEMA mostly related to definitions, manufactured homes and the process for notifying FEMA of new technical information. The City was notified in May that it had until October 19 to adopt these. The ordinance being considered is an emergency ordinance to meet that deadline so Tigard can participate in the NFIP. D. Public Testimony—There was none. E. Response to testimony by staff. None because there was no testimony. F. Mayor Cook closed the Public Hearing. G. Council Discussion and Consideration: Ordinance No. 18-21 Councilor Woodard found a grammatical correction in Exhibit A, 18.510.9 R-4. He suggested striking the word"an." Mayor Cook commented that since there is so much flooding going on, the flood insurance industry is changing definitions of what can be construed as being flooded. It also changed the definition of fencing and actions (putting accessory buildings) in the floodplain. He said it seemed to him that the flood insurance agency is changing what they will cover.Associate Planner Lindor said her impression is that FEMA is trying to discourage people from building in the floodplain and in the last round of FEMA changes there were things exempt from land use review if they were in the floodplain but now anything built in a floodplain has to go through review. Mayor Cook said something could have been built at a time when the floodplain map was different. It met the requirements at the time of building but if the maps change, they will not be covered. Mayor Cook said it is frustrating for citizens when the rules change. Council President Snider verified that if we choose not to participate it is a problem because our residents could not get flood insurance. He moved to adopt Ordinance No. 18-21. Councilor Woodard seconded the motion. City Attorney Rihala said the change Councilor Woodard suggested earlier is appropriate and asked that it be placed in a motion. Councilor Woodard moved for an amendment to the motion to approve the ordinance with a correction to Exhibit A, 18.510.9.R.4 to remove the word, "an"before the hyphen on the first line. Councilor Anderson seconded his motion. City Recorder Krager read the number and title of the ordinance. Ordinance No. 18-21 —AN ORDINANCE AMENDING THE TIGARD DEVELOPMENT CODE (TITLE 18) TO ADOPT NEW FEMA FIRM MAPS AND UPDATED FLOODPLAIN REGULATIONS. PROPOSED TIGARD DEVELOPMENT CODE CHANGES INCLUDE UPDATED AND NEW DEFINITIONS RELATEDTO FLOODPLAINS BE PLACED WITHIN CHAPTER 18.30 (DEFINITIONS) AND CHAPTER 18.510 (SENSITIVE TIGARD CITY COUNCIL MEETING MINUTES — October 16, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 12 LANDS);AND TEXT AMENDMENTS TO CHAPTER 18.510 (SENSITIVE LANDS),PROVIDE UPDATED REGULATION RELATING TO MANUFACTIRED HOMES AND REQUIREMENTS FOR NOTFIYING FEMA OF NEW TECHNICAL DATA AND DECLARING ANEMERGENCY, as amended. City Recorder Krager conducted a roll call vote. Yes No Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Mayor Cook announced that Ordinance No. 18-21 was adopted unanimously. 6. PUBLIC HEARING TO CONSIDER APPROVAL OF RESOLUTION FOR FIRST QUARTER BUDGET SUPPLEMENTAL A. Mayor Cook opened the public hearing. B. Mayor Cook announced the hearing procedures and said there was a sign-up sheet at the front of the room and anyone may offer testimony. C Senior Management Analyst Kang gave the staff report and a brief description of the requests. Community Development has four requests: inspections systems ongoing maintenance, server replacement,annual licensing for electronic plan review software and a .50 FTE building code enforcement officer. In the Finance Department, there is a Metropolitan Area Communications Commission grant of$74,900 to be recognized. This will implement the next general security to the virtualized environment and reduce the chance of cyberattacks. For Police the request is for the photo red light program. The photo red light contract cost is $4,250 per approach per intersection for a total of eight approaches at three intersections. The total annualized cost is $204,000. Based on the projected workload the Police Department wants to hire one police officer and based on an evaluation after the first year of the program will determine if one FTE is sufficient. This will be funded in the future with increased revenue from the program. Related to photo red light Central Services has an increase in municipal court staff and judicial support hours. The Facilities Division will need to move and remodel the court office to accommodate additional staff in a secure area with limited access. The Police Department has a carryover for the Mark43 records management system that was approved in May and required a 50 percent down payment at contract execution. The balance is due in December. This is a carryforward of previously identified funds for FY 18 in order to support the down payment expenditure being recognized in FY 19. TIGARD CITY COUNCIL MEETING MINUTES — October 16, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 12 Public Works has three FTE requests. The first is 1 FTE for a management analyst to support the new water system, complete the water system analysis and work with the water utility team on asset management and general water utility analytical support. The second FTE is 1 FTE for the Utility Apprenticeship Program which will create a pathway to qualified candidates and give the opportunity to apprentice with the department to learn skills and abilities in order to meet minimum requirements of the journeyman-level utility worker classification. Successful candidates will be eligible for future job openings. Their last FTE is for 1 FTE for a lead worker for the Green Team. Public Works has two other FTE requests. One is for a carry-forward of community engagement support,approved as part of the FY 18 3' Quarter Supplemental and the other is recognition of an emergency response services grant. Senior Management Analyst Kang said most of the Capital Improvement Program requests are carry forwards of prior year appropriations. They include the Americans with Disabilities Act Transition Plan, Oak Savanna Restoration at Dirksen Nature Park,Upper Boones Ferry Road/Durham Adaptive Signal,Fanno Creek Remeander, Dirksen Nature Park Nature Play area,City of Tigard/TTSD Park Development, Fanno Creek Trail Connection,Water Master Plan and Tigard Street Heritage Trail. The GIS centralization will create efficiencies and consistency within the GIS division. No additional funding is necessary. D. Public Testimony—No one testified. E. Response to testimony by staff. None F. Mayor Cook closed the Public Hearing. G. Council Discussion and Consideration: Resolution No. 18-45 Mayor Cook asked about the Green Team's work. City Engineer Faha said when road projects are done the City takes over maintenance requirements for the planter areas. They also maintain water quality facilities and Water Division sites. She said we require stormwater retention in developments and those retention facilities serving more than one property are required to become public facilities. They clear sediment and clean out trash. The water quality facilities must be kept at levels required by Clean Water Services. In response to a question from Councilor Woodard on the Green Team, Utilities Manager Goodrich said the team is made up of a supervisor and four staff. They use seasonal help during the summer to work on vegetative growth. It has always been a small team and analysis shows their workload is increasing. Councilor Woodard asked about the utility apprentice program and asked if the city had done this previously. Mr. Goodrich said it is difficult to compete in today's job market and we need employees experienced in utility work. This program is a synergistic development to see if there are ways to retain employees and at the same time develop staff to see the value in working for the city.We want to help them obtain the required Commercial Driver's License and other licenses so they are more prepared for openings when they TIGARD CITY COUNCIL MEETING MINUTES — October 16, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov ( Page 8 of 12 occur. The funding would come from the specific divisions within the department that are doing the training. If this grows, staff may come back to council to discuss expanding the program. Councilor Woodard said apprenticeship programs are phenomenal and he commended Public Works for getting this started. Council President Snider asked a technical question about the IVR server, noting that servers can fail in different ways and why wasn't staff just replacing the part that is failing. IT Manager Nolop replied that the server is on an old operating system that the new software vendor cannot support. Building Services Supervisor Howse said that calls the Building Division rely upon are being dropped. Utility Billing also uses it for outbound notifications and it is the main inspection request line. Council President Snider asked if staff has been monitoring the fail rate and Ms. Howse said they have been for the past six months. Councilor Woodard commented that the photo red light enforcement program looks like a good program and asked what is included in the monthly cost. Mayor Cook said it is related to the equipment, the vendor monitoring and giving the city a written report. The vendor pre-reviews the citations then they come to the police department for review. Councilor Woodard asked about service maintenance fees and Police Chief McAlpine said if a system fails,it falls on the vendor to repair it. The contract is for five years. Council President Snider moved to approve Resolution No. 18-45 and Councilor Goodhouse seconded the motion. City Recorder Krager read the number and title of the resolution. Resolution No. 18-45—A RESOLUTION TO ADOPT THE FY 2019 FIRST QUARTER BUDGET SUPPLEMENTAL INCLUDING BUDGET ADJUSTMENTS TO PUBLIC WORKS,POLICY AND ADMINISTRATION,AND COMMUNITY SERVICES Mayor Cook conducted a vote and the motion passed unanimously. Yes No Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ 7. Mayor Cook announced that Agenda Item No. 7 is a Town Center Development Agency Item. PUBLIC HEARING TO CONSIDER APPROVAL OF RESOLUTION FOR THE FY 2019 FIRST QUARTER TCDA BUDGET SUPPLEMENTAL A. Chair Cook opened the Public Hearing. TIGARD CITY COUNCIL MEETING MINUTES — October 16, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 12 B. Chair Cook announced the hearing procedures and said there is a sign-up sheet at the front of the room. No one signed up to speak. C. Finance and Information Services Director LaFrance and Senior Management Analyst Kang gave the staff report. The first quarter TCDA has one request. Several grants were awarded in FY 2018 but projects were not completed that fiscal year,leaving urban renewal improvement program opportunity funds unspent.This will increase the TCDA budget by $121,000 with no impact on reserves or future expenditures. D. Chair Cook called for public testimony. No one signed up to speak. E. No staff response was required as there was no testimony. F. Chair Cook closed the public hearing. G. Discussion and Consideration:TCDA Resolution No. 18-05 Director Woodard moved to approve TCDA Resolution No. 18-05. Director Anderson seconded the motion. There was no discussion. City Recorder Krager read the number and title of the resolution. TCDA Resolution No. 18-05—A RESOLUTION TO ADOPT THE FY 2019 FIRST QUARTER BUDGET SUPPLEMENTAL INCLUDING BUDGET ADJUSTMENTS TO TOWN CENTER DEVELOPMENT AGENCY(ICDA) URBAN DEVELOPMENT Chair Cook conducted a vote of the TCDA and the motion passed unanimously. Yes No Director Snider ✓ Director Woodard ✓ Director Anderson ✓ Chair Cook ✓ Director Goodhouse ✓ Chair Cook announced that the City Council would reconvene for the following items. 8. CONSIDER AMENDING RESOLUTION NO. 12-16 TO EXPAND THE AUDIT COMMITTEE MEM 3ERSHIPAND RESPONSIBILITIES Finance and Information Services Director LaFrance presented this item. This resolution will temporarily expand both the membership and duties of the Audit Committee. They currently work with the City's independent financial auditors, helps them set the scope,reviews the audit and makes presentations of findings to City Council. They provide transparency and independence to the audit process. This resolution will, for a two-year period, expand the audit committee membership for two at-large members to serve a two-year term. In addition to the existing duties,the committee will review performance audit findings,review performance metrics suggested by our performance auditors and review staff reports on progress and measurement of those metrics. The committee will TIGARD CITY COUNCIL MEETING MINUTES — October 16, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 10 of 12 then make a report to Council on or before December of 2020 on recommendations for any future performance audit activity. Mr. LaFrance said this will provide management and maintenance of the findings of performance audits done in the next two years and there will be some oversight by independent residents of Tigard. Council President Snider noted that preference is already given to those with CPA experience in the prior Audit Committee resolution and asked why the committee should be further be loaded with CPA experience for the performance audits. He said the current committee is filled with CPAs or those who at least are accounts. He suggested adding professionals with experience with performance audits or giving preference to people who have expertise in some of our larger funds such as police or library. He said someone who has run a library elsewhere or someone who has been an executive leader at another police department would be good at this. Mr.LaFrance responded that staff was attempting to get someone with a broad perspective or experience,and if we get someone who is very specialized in one area,they would not be as aware of other areas. CPAs are familiar with audits,both financial and performance. Mayor Cook followed up as a CPA and said CPAs understand performance audits and fund accounting better than non-CPAs,but not every CPA does performance audits. He said we could take the word CPA out or add the word"and." Councilor Woodard suggested adding the word,benchmarking. He said when looking for benchmarks against other city operations the committee may find ways to combine contracts,which is standard in the corporate world. He asked that"benchmarking"be added as a qualifier. City Manager Wine said benchmarking is included in the RFP for firms to do the performance audits. Councilor Goodhouse suggested adding"other related experience" will open the field. Council President Snider moved to approve Resolution 18-46 with edits to section 1.B.a - "Expand its membership to include two at-large residents that will serve for a single two-year term ending December 31,2020. Preference will be given to residents who have professional experience with performance audits,benchmarking and/or have extensive expertise in one or more departments similar to the City of Tigard departmental operations." Councilor Woodard seconded the motion. Mayor Cook said he was surprised that we are only going for two years on this. City Manager Wine said Council's proposal was to embark upon performance audits that would be complete within a year. Councilor Woodard suggested adding a statement to the resolution that there would be a follow-up discussion on whether it continues. City Manager Wine said making recommendations for a future performance audit is included in Section 1 of the resolution. City Recorder Krager read the number and title of the resolution. Resolution No. 18-46—A RESOLUTION AMENDING RESOLUTION NO. 12-16 AND EXPANDING THE AUDIT COMMITTEE MEMBERSHIP AND RESPONSIBILITIES TO INCLUDE PERFORMANCE AUDIT THROUGH DECEMBER 31,2020, as amended Yes No Council President Snider ✓ TIGARD CITY COUNCIL MEETING MINUTES — October 16, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 11 of 12 Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Mayor Cook conducted a vote and the motion passed unanimously. 9. NON AGENDA ITEMS 10. EXECUTIVE SESSION None 11. ADJOURNMENT At 8:15 p.m. Councilor Goodhouse moved for adjournment and Councilor Anderson seconded the motion. Mayor Cook conducted a vote and the motion passes unanimously. Yes No Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Carol A. Krager, City RecorderCj Attes UPI John Cook,Mayor Date TIGARD CITY COUNCIL MEETING MINUTES — October 16, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 12 of 12