City Council Minutes - 07/24/1989 3 . 1
( TIGARD CITY COUNCIL
MMM IMMIES - J= 24, 1989
1. SHL CALL: Present: Mayor Jerry Edwards; Councilors Carolyn Eadon,
Valerie Johnson, Joe Kasten (arrived at 6:26 p.m.) ; and John Schwartz.
Staff Present: Pat Reilly, City Administrator, Wayne Lawry, Finance
Director; Ed Murphy, Commut ity Development Director; Liz Newton, Senior
Planner; Catherine Wheatley, Deputy Recorder, and Randy Wooley, City
Engineer.
2. STUDY SESSION:
a. City Center Development (CCD) - Land Use Policy Statement. Senior
Planner Newton distributed the Land Use Policy Statement for
Council review. Council made several amendment suggestions; the
revised Land Use Policy Statement, which was accepted by Council
consensus, is attached.
Senior Planner Newton then reviewed the CCD Plan activities
scheduled through 1990.
'There was discussion on parameters within which the budget for the
CCD would be prepared. Finance Director noted the CCD Agency must
operate under State statutes for local government budgets. A
Budget Committee would be appointed consisting of five outside
members in addition to the five members of the CM Agency. (CCD
Agency consists of the Mayor and Council members.)
City Administrator advised development of press releases for the
proposed CCD was the next step.
b. Unified Sewerage Agency (USA) Discussion - Chris Bowles of USA was
present to answer Council questions on the USA Contract amendment
proposed in Consent Agenda Item .2. Council had previously
questioned the industrial waste language.
Mr. Bowles advised Tigard presently had nine industrial waste
accounts. The proposed contract changes represented actual
practice wherein USA was monitoring these industrial accounts;
hawever, they were not receiving the revenue for doing so. Finance
Director, in his memorarydtua of June 19, 1989, noted the net result
of the proposed changes would be a $2,900 reduction in sewer
revenue. The City would not be required to bill the nine
industrial accounts each month.
Mayor thanked Mr. Bowles for attending the meeting.
C. Park Levy Review. City Administrator reviewed financing issues
with regard to the Park Levy. He reported the consultant had not
anticipated inflationary costs in project estimates. After review,
CITY COUNCIL NIINUIES - JULY 24, 1989 - PAGE 1
staff was rending that inflationary factors should be
considered. Additionally, it was noted, if the levy was approved
by the voters on September 19, tax assessments would not begin
until November 1990.
Council had previously discussed a "pay as you go" implementation
of project construction. City Administrator noted the amount of
time between approval by the voters and actual project
implementation may not be acceptable to citizens or the City
Council. He outlined several options for Council to consider.
(City Engineer arrived at 6:25 p.m.)
(Councilor Kasten arrived at 6:26 p.m.)
Council discussed their desire to implement project construction as
soon as possible if the levy was approved. After lengthy
discussion, Council consensus was to increase the proposed levy
amount to $350,000 a year for five years for a total tax assessment
of $1,750,000.
d. Locust Street Bid Award - City Engineer reviewed his recc mnendation
for award of the Locust Street construction contract which was one
of the projects from the Transportation Safety Bond list. He
advised the law bid was from White Construction Ccanpany in the
amount of $375,573. This amount was over the estimate; however,
cost savings from other projects such as the Hall/Durham traffic
signal would cover the average. He noted a portion of the extra
cost was due to the accelerated timeframe of the project — the
City wants the project coupleted prior to the new school year
starting.
e. Update on Walnut Street Improvements - City Engineer advised
improvements to Walnut Street would be constructed next
construction season. Neighborhood concerns delayed the project;
neighbors have requested additional time to meet concerning tree
removal. City Engineer reported the city aborist, David Halstead,
has consulted staff. Some of the trees in question are diseased
and should be removed regardless of construction plans.
f. Investment Policy - Finance Director reviewed the proposed
Investment Policy as outlined in Consent Agenda Item No. .3. He
advised the ORS mandates investment procedures for municipalities.
The proposed Policy was slightly more restrictive than State law.
g. Ann hent of Boundary Cmnission Public Hearing - City Engineer
reported the proposal for the Unified Sewerage Agency to manage
storm drainage was scheduled to be heard before the Boundary
Cmudssion on July 27, 1989.
h. Storm Drainage Hearing - City Engineer reported on the hearing
which was held before the Environmental Quality Cmmu ssion on
July 21 with regard to interim regulations for storm drainage. The
CITY COUNCIL NIINU= - JULY 24, 1989 - PAGE 2
interim regulations focus on construction requirements which should
( help to limit erosion and sedimentation. The interim regulations
would be effective July 1, 1990.
City Engineer advised additional standards were proposed by Jack
Churchill of Lake Oswego; however, his proposal must go through
several phases of hearings.
2. REPS TO THE CLTY - MWICE AWARDS TO CITY OF TICS I3RIZOYEES
a. The City of Tigard recognizes its employees annually with awards
for length of service to the City. The Mayor noted the following:
Receiving gold key plaques and small gold keys with diamond
chips for 20 years of service were Lt. Lonnie Branstetter and
John Hagman.
Receiving gold key plaques for 10 years of service were Al
Dickman, Darwin Deveney, and Bobby White.
Receiving Keys to the City for 5 years of service were
Detective Jilin Nerski and Keith Liden.
The Mayor thanked the employees for their dedicated service.
3. C CNSEIT AGENDIU
3.1 Approve Council Minutes: June 12, 1989
3.2 Approve Amendmmt to Unified Sewerage Agency Contract - Resolution
No. 89-58
3.3 Approve Investment Policy - Resolution No. 89-59
3.4 Approve Board and Committee Appointments - Resolution No. 89-60
Motion by Councilor Johnson, seconded by Councilor Eadon, to approve the
Consent Agenda as presented.
The motion was approved by a unan> s vote of Council present.
(Council recessed at 7:40 p.m.)
4. IOC AL CACP REVIEW BOARD NEETU G
a. Roll Call: President Jerry Edwards; Board Members: Carolyn Eadon,
Valerie Johnson, Joe Kasten, and John Schwartz.
b. The City Engineer advised bids were opened on July 18, 1989, for
the Locust Street bond project. The project involves half-street
widening from 93rd Avenue to Hall Boulevard and realignment of the
existing sharp curves east of the elementary school. Four bids
were received. City Engineer remanded bid award to the low
bidder, Waite Construction Company, in the amount of $375,573.
`. CITY ODUNCIL MINU= - JULY 24, 1989 - PAGE 3
Coirpletion of the project was scheduled for September 30. The
sidewalks were required to be ccupleted by September 5, the day
school starts. The contractor was aware of the deadlines and has
advised he feels he can meet these dates.
Motion by Councilor Schwartz, seconded by Councilor Eadon, to award
the bid to White Construction Ccupany in the amount of $375,573.
The motion was approved by a unanimous vote of Council present.
(Council reconvened at 7:45 p.m.)
5. APPROVE BAYXM TE - PARK LEVY
a. Ca manity Development Director summarized this agenda item. He
noted that the proposed resolution warding had been modified during
Council Study Session discussion. Wording changes were for
clarification purposes. He advised staff was also reccnmieriding a
change in the dollar amount from $328,364 per year for five years
to $350,000 per year for five years. This recommendation was made
to factor in inflationary costs and for costs associated with
borrowing funds in advance of assessment collection. He noted
assessment dollars would not be available until the summer of 1991;
however, with the increased levy proposal, project construction
Could begin a year earlier.
f b. Councilor Schwartz expressed appreciation to the Park Board for
1 their hard work compiling the project list. He noted the Ballot
Measure would list the proposed projects so voters could see where
their tax dollars were planning to be spent.
Cauxilor Johnson advised she supported the increased amount of the
levy described by the Ccumunity Development Director since the
projects Could be started one year sooner.
Mayor Edwards noted inflationary factors were also of concern_ to
Council and noted his support for the increased dollar amount.
C. RESOLUTION NO. 89-61 A RESOZLITION OF THE TIGAM CITY COUNCIL
allLING,NG, FOR A SPECIAL E UXTIO N TO aJBMTT TO = RE CISTERED,
QUALT= VOTERS OF THE CITY A FIVE YEAR SERIAL LEVY FOR PARKS
IMPROVEMENTS
d. Motion by Councilor Eadon, seconded by Councilor Johnson, to
approve Resolution No. 89-61.
The motion was approved by a unanimous vote of Council present.
CITY COUNCIL MM= - JULY 24, 1989 - PAGE 4
-*N -IN
6. CIVIL INFRACTICN CRDINANCE AMENII14ENr
a. City Attorney reviewed this agenda item. He noted a major overhaul
of the civil infraction's enforcement procedure had been
implemented in 1986. The purpose of the proposed ordinance was to
further clarify and enhance those areas in which the 1986 revisions
fell short. Specific issues, as noted in the Staff Report, were as
follows:
1. The need for substitute service of the citation.
2. Further clarification of the ccuponents in written orders and
the time frame in which those should be filed.
3. Clarification of abatement requirements.
4. Penalties adopted for failure to comply with a judgment order.
City Attorney advised this ordinance would further streamline and
make the process more workable. His recouvendation was to pass the
proposed ordinance.
b. ORDINANCE NO. 89-21 AN ORDINANCE AMENDING CHAPTER 1.16, CIVIL
INFRACTIONS, OF THE TIGARD MUNICIPAL CODE FURTHER DEFINING THE
HEARING PROCESS AND ABATEMENT RB731REMENTS, AND FIXING AN EFFECTIVE
DATE.
C. Motion by Councilor Eadon, seconded by Councilor Jcbnson, to adopt
Ordinance No. 89-21.
The motion was approved by a unanimous vote of Council present.
7. NOWAGENIDA ITEMS: None
8. EXECUTIVE SESSICK: The Tigard City Council went into Executive Session
at 7:50 p.m. under the provisions of ORS 192.660 (1) (d) , (e) , & (h) to
discuss labor relations, real property transactions, and current and
pending litigation issues.
9. : 8:30 p.m.
Approved at the City Coil Meeting of August 28, 1989.
Deputy Recorder - City of Tigard
Attest:
0t-Tigard
cw/ccmun724
CITY COUNCIL MINUTES - JULY 24, 1989 - PAGE 5