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City Council Packet - 11/20/2018 1 i71 TIGARD of Tigard i TIGARD Tigard Workshop Meeting-Agenda TIGARD CITY COUNCIL BUSINESS/WORKSHOP MEETING MEETING DATE AND TIME: November 20,2018 - 6:30 p.m. MEETING LOCATION: City of Tigard -Town Hall- 13125 SW Hall Blvd., Tigard,OR 97223 PUBLIC NOTICE: Times noted are estimated. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-718-2419 (voice) or 503-684-2772 (1'DD -Telecommunications Devices for the Deaf). Upon request,the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). VIEW LIVE VIDEO STREAMING ONLINE: htto://www.tigard-or.gov/citv hall/council meeting.pho Workshop meetings are cablecast on Tualatin Valley Community TV as follows: Replay Schedule for Tigard City Council Workshop Meetings-Channel 28 •Every Sunday at 12 a.m. •Every Monday at 1 p.m. 'Every Thursday at 12 p.m. •Every Friday at 10:30 a.m. SEE AI'IACHED AGENDA Citi-of 'Tigard TIGARDTigard Workshop Meeting—Agenda m TIGARD CITY COUNCIL BUSINESS/WORKSHOP MEETING MEETING DATE AND TIME: November 20,2018 - 6:30 p.m. MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd., Tigard,OR 97223 6:30 PM 1. BUSINESS /WORKSHOP MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. CONSENT AGENDA: (Tigard City Council). These items are considered routine and may be enacted in one motion without seperate discussion.Anyone may request that an item be removed by motion for discussin and seperate action. Motion to: A. PROCLAIM SMALL BUSINESS SATURDAY * Consent Agenda-Items Removed for Seperate Discussion:Any items requested to be removed from the Consent Agenda for seperate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 3. CONSIDER APPOINTMENT OF TIGARD TRANSPORTATION ADVISORY COMMII"1'EE MEMBERS 6:35 p.m. estimated time 4. JOINT MEETING WITH THE PARK AND RECREATION ADVISORY BOARD 6:35 p.m. estimated time 5. QUARTERLY CAPITAL IMPROVEMENT PLAN UPDATE 7:20 p.m. estimated time 6. CONSIDER CITY COUNCIL VACANCY APPOINTMENT PROCESS 7:50 p.m. estimated time 7. NON AGENDA I[EMS 8. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision.Executive Sessions are closed to the public. 9. ADJOURNMENT 8:05 p.m. estimated time AIS-3662 2. Workshop Meeting Meeting Date: 11/20/2018 Length (in minutes): Consent Item Agenda Title: Proclaim Small Business Saturday Prepared For: Joanne Bengtson, City Management Submitted By: Joanne Bengtson, City Management Item Type: Receive and File Meeting Type: Proclamation Public Hearing: No Publication Date: Information ISSUE Should Mayor Cook proclaim Saturday, November 24, 2018 as Small Business Saturday? STAFF RECOMMENDATION / ACTION REQUEST N/A KEY FACTS AND INFORMATION SUMMARY Women Impacting Public Policy and the Small Business Saturday Coalition asked Tigard to renew mayoral support for Small Business Saturday, the national effort to drive consumers to shop at local independentlyowned businesses on the Saturday after Thanksgiving, November 24, 2018. OTHER ALTERNATIVES Mayor could deny the request for proclamation. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION In 2016 and 2017 Mayor Cook issued a Small Business Saturday proclamation in support of local Tigard businesses as a gesture of thanks for all the ways they contribute and enrich our community. Attachments Small Business Saturday Proclamation &..,...r.-..*:,_. 'lam 'AN 4, 7 Ai K u 3f - 'Z'.010: I) , ril,,, .A.../(1mo rli sz City o['Tigard hl SMALL BUSINESS SATURDAY -; ., Whereas, Tigard celebrates its local small businesses and the contributions they make to our local economy and community; and l'-'4,Zt,„li Whereas,the Small Business Administration notes that there are currently 30.2 �., million small businesses in the United States and they are responsible for 65.9 . V't 1;l percent of net new jobs created from 2000 to 2017; and I Whereas,small businesses employ 47.5 percent of the employees in the private sector in the United States; and , t` Whereas,small businesses contribute positively to the local community by supplying jobs and generating tax revenue; and In r. Whereas,small businesses are critical to the overall economic health of the city; and I . , ... a Whereas,small businesses relyon local residents and visitors to supporta the services a and goods that small business owners provide to the community; and t. Whereas,the city supports local businesses that create jobs, boost the local economy and preserve neighborhood character and livability; and Whereas, advocacy groups as well as public and private organizations across the ;, country endorse the Saturday after Thanksgiving as Small Business Saturday. 40 ,. NOW THEREFORE BE IT RESOLVED that I,John L.Cook, Mayor of the City of i Tigard, Oregon,do hereby proclaim Saturday, November 24,2018 as, ' ;� i i ' ' SMALL BUSINESS SATURDAY ''' in Tigard, Oregon and encourage people throughout the city to support Small Business yCI Saturday and celebrate the role these entrepreneurs play in the growth of our community. j z It Imo. i Dated this day of , 2018 1 g IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the 1 44 g ; ''a City of Tigard to be affixed. ^ `'ter ! John L. Cook, Mayor City of Tigard ' Ir Attest: I .i Carol Krager, City Recorder i; j; 'AGENDA ITEM NO. - CITIZEN COMMUNICATION DATE: November 20, 2018 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: , v Also,please sp0 your name as it sounds,if it will help the presiding officer pronounce: Address 4//- i°6 City f /L� ,�',� �' State Zip Phone No. Name:l / /)/4— l e ' /J-* --' Also,please spell your name as it sounds,if it will (7 14""--41 help the presiding officer pronounce: C Address / Z` S1-6 4Qom_ G.- City 1/6114-,) State O/1 Zip 1� Phone No. --s : S 9 r c-)-- Name: -Z- Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. CITIZEN COMMUNICATION I:\ADM\CITY RECORDERS\000 City Recorder-Records Resources and Policies\CCSigoup\2018\citizen communication 180710.doc SUPPEEI ENTAL PACKET FOR 11-1-20-11-2-- T ) 13293 SW Woodshire Lane Tigard OR, 97223 November 20, 2018 City Of Tigard Council and PRAB Members City of Tigard 13125 SW Hall Boulevard, Tigard, OR 97223 Dear City Of Tigard Council and PRAB Members: In honor of our Award-winning Bull Mountain Park, the Friends of Bull Mountain Park is making a gift of the 2018 ORPA Volunteer Service Award to City of Tigard, to be displayed with the shovel gifted to the city on the park's nature play area dedication day, October 15, 2017. This is a tribute to what can be achieved when local government,businesses and community work together toward a goal that expresses the spirit of Tigard citizens. It is our hope that The Friends of Bull Mountain Park continues as a grass roots volunteer organization. It is also our hope that all who visit the park see it as a legacy to the city, and a sanctuary in its own unique design for all who come. With our utmost appreciation, Sincerely, 6( !ter Ali A (Toraj) Khavari Friends of Bull Mountain Park Chairman and President Email: toraj.khavari@gmail.com Mobile: 503-706-3548 A Friends of Bull Mountain Park Blogs -http://fbmpblogs.blogspot.com/ I User Group - http://groups.vahoo.com/group/FEBMP/ Face book-http://www.facebook.com/FEBMP Page -1-1 AIS-3596 3. Workshop Meeting Meeting Date: 11/20/2018 Length (in minutes): 5 Minutes Agenda Title: Consider Appointment of Tigard Transportation Advisory Committee Members Prepared For: Dave Roth, Community Development Submitted By: Joe Patton, Community Development Item Type: Motion Requested Meeting Type: Council Resolution Business Meeting- Main Public Hearing: No Publication Date: Information ISSUE Shall Council reappoint Lonnie Martinez and appoint Canine Arendes, Carl Fisher, and Ruth Harshfield as voting citizen representative members of the Tigard Transportation Advisory Committee; and appoint Richard Keast and Holly Koontz as non-voting alternate members of the Tigard Transportation Advisory Committee? STAFF RECOMMENDATION / ACTION REQUEST Approve a resolution reappointing Lonnie Martinez and appointing Carine Arendes, Carl Fisher, and Ruth Harshfield as voting citizen representative members whose terms will expire December 31, 2021; appointing Richard Keast and Holly Koontz as non-voting alternate members whose terms will expire December 31, 2019. KEY FACTS AND INFORMATION SUMMARY There are four voting citizen positions to be filled on the Tigard Transportation Advisory Committee as these positions have terms due to expire December 31, 2018. Carine Arendes, Richard Keast and Lonnie Martinez were interviewed on October 17, 2018 and Carl Fisher, Ruth Harshfield, and Holly Koontz were interviewed on October 29, 2018 by the Mayor's Appointment Advisory Committee. The Committee recommended that Lonnie Martinez be reappointed and that Carine Arendes, Carl Fisher, and Ruth Harshfield be appointed as voting citizen representative members; that Richard Keast and Holly Koontz be appointed as non-voting alternate members. Attachment 1 is a Resolution implementing these recommended appointees. Attachment 2 has biographical information on all recommended appointees. OTHER ALTERNATIVES Council could decide to not approve some or all of the recommendations. This would require reopening the recruitment. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS City of Tigard Vision Task Force: "The City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community." DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments Resolution 2019 TTAC Apointment Bios CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 18 — A RESOLUTION REAPPOINTING LONNIE MARTINEZ AS A VOTING MEMBER,APPOINTING CARINE ARENDES, CARL FISHER, AND RUTH HARSHFIELD AS VOTING MEMBERS AND APPOINTING RICHARD KEAST AND HOLLY KOONTZ AS NON-VOTING ALTERNATE MEMBERS OF THE TIGARD TRANSPORTATION ADVISORY COMMIITEE. WHEREAS,The Tigard Transportation Advisory Committee is comprised of 11 voting positions,including at least eight citizen and at least two business representatives;and WHEREAS,as of December 31,2018 there are four voting citizen vacancies;and WHEREAS, the Mayor's Appointment Advisory Committee interviewed eight individuals on October 17, 2018 and October 29,2018 and recommends reappointing Lonnie Martinez and appointing Carine Arendes, Carl Fisher, and Ruth Harshfield as voting citizen representatives, and appointing Richard Keast and Holly Koontz as non-voting alternate members; NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Lonnie Martinez is reappointed and Carine Arendes,Carl Fisher,and Ruth Harshfield are appointed as voting citizen representative members of the Tigard Transportation Advisory Committee with terms expiring December 31,2021. SECTION 2: Richard Keast and Holly Koontz are appointed as non-voting alternate members of the Transportation Advisory Committee with terms expiring December 31,2019. SECTION 3: This resolution is effective immediately upon passage. PASSED: This day of 2018. Mayor-City of Tigard A F1'EST: City Recorder- City of Tigard RESOLUTION NO. 18 - Page 1 Tigard Transportation Advisory Committee Biographies of Recommended Appointees On November 20,2018 the Tigard City Council will consider a resolution appointing voting members to the Tigard Transportation Advisory Committee (1-1 AC). Following are brief biographies for the individuals recommended for appointment. Recommended for voting positions: Cathie Arendes has been a Tigard resident for 14 years. She has served on the City Center Advisory Commission since January 2013,holding the positions of Vice Chair in 2014 and Chair in 2015. She is currently employed as a Land Use Planner with Washington County. Her volunteer experience includes the Friends of Trees,SOLVE,and Tualatin Valley Gleaners. Carl Fisher has lived in Tigard for 32 years and is a Field Director and Legislative Assistant with the Democratic Party of Washington County. He volunteered with the Metzger Park Play Readers and was a THS Speech and Debate Judge. Ruth Harshfield has lived in Tigard for 28 years and is retired. She previously served as Director of the Alliance for Community Safety (ACTS Oregon),Director of Safe Kids Oregon,worked with Stop At 4,Safe Routes to School in Washington County,and the PBOT Traffic Safety Committee. Lonnie Martinez has lived in Tigard for 11/2 years since moving from Portland. He uses transit to access entertainment, shopping,and to commute to Tualatin where he works in Workforce Development. Lonnie has been involved with the Broadway Rose Theater,Tualatin Riverkeepers, and the Beaverton Area Chamber of Commerce. Lonnie enjoys working on his home,biking, walking and many other outdoor activities. Recommended as alternates (non-voting): Holly Koontz has been a Tigard resident for 3 years,and previously lived in Beaverton. She works as a program manager for a software company. She gained knowledge and interest in transportation having worked for the Wyoming Department of Transportation in the past.With young children who love to be outside walking and biking,she is interested in learning more about and providing input on transportation and traffic safety decisions in Tigard. Richard Keast has lived in Tigard for 4 years. He is a registered Landscape Architect and has worked on several pro-bono projects at local and area schools. He is interested in walkability issues and in pursuing opportunities to improve the pedestrian environment in Tigard. AIS-3623 4. Workshop Meeting Meeting Date: 11/20/2018 Length (in minutes): 45 Minutes Agenda Title: Joint Meeting with the Park and Recreation Advisory Board Prepared For: Steve Martin, Public Works Submitted By: Steve Martin, Public Works Item Type: Joint Meeting-Board or Other Juris. Meeting Type: Council Workshop Mtg. Public Hearing: No Publication Date: Information ISSUE This is a regularly scheduled annual joint meeting between the city council and the Parks and Recreation Advisory Board (PRAB). STAFF RECOMMENDATION / ACTION REQUEST Update only. No action requested. KEY FACTS AND INFORMATION SUMMARY The Park and Recreation Advisory Board would like to discuss the following with the Council: 1. A desire to keep the Recreation Program going. 2. A desire to avoid the proposed cuts to Park Maintenance in light of the longer term issue of maintaining: •The new park land from River Terrace. •Park land acquired via the 2010 Park Bond. •The proposed downtown plazas. 3. How use of the Park and Recreation Fee and the Transient Lodging Tax might help with these issues. The City Council received an interim report from the Public Works Director regarding the Parks and Recreation Fee on November 1, 2018. OTHER ALTERNATIVES Council could choose to not have a discussion with the PRAB at this time. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS The Park and Recreation Advisory Board makes recommendations to the council on matters of parks and recreation. Two goals of the City Council that are related to park maintenance and recreation are: 1. Expand Recreation Opportunities for the People of Tigard. 2. Make Downtown Tigard a Place Where People Want To Be. DATES OF PREVIOUS COUNCIL CONSIDERATION Council last met with the DRAB on December 19, 2017. Fiscal Impact Fiscal Information: AIS-3660 5. Workshop Meeting Meeting Date: 11/20/2018 Length (in minutes): 30 Minutes Agenda Title: Receive Quarterly Capital Improvement Plan Update Submitted By: Lori Faha, Public Works Item Type: Update, Discussion, Direct Staff Meeting Type: Council Workshop Mtg. Public Hearing: No Publication Date: Information ISSUE Briefing and update on the status of Capital Improvement Plan (CIP) projects underway. STAFF RECOMMENDATION / ACTION REQUEST No action is requested; the purpose of this item is to brief council. KEY FACTS AND INFORMATION SUMMARY The Capital Improvement Plan (CIP) establishes Tigard's budget and timeline for improvements to city owned and operated public infrastructure over a 6-year period. A CIP project improves or adds value to the city's infrastructure, typically costs $50,000 or more, and has a useful life or extends the useful life of infrastructure for 5 years or more. Public facility systems addressed by the CIP include streets, parks, sanitary sewers, stormwater and domestic water in addition to public buildings and facilities. In most cases, CIP projects are implemented with oversight from the city's Engineering Division. City Engineer Lori Faha will provide a summary report to council, including the status of active projects during this briefing. The attached file will be shown as a PowerPoint presentation at the meeting. Copies of individual project status reports for active CIP projects will be delivered to council in the November 15, 2018 City Council Newsletter packet. OTHER ALTERNATIVES Not applicable. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS The Fiscal Year 2018-19 CIP, which is the focus of this presentation, was adopted on June 26, 2018. DATES OF PREVIOUS COUNCIL CONSIDERATION The last council CIP briefing was on July 24, 2018. 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Workshop Meeting Meeting Date: 11/20/2018 Length (in minutes): 15 Minutes Agenda Title: City Council Vacancy Appointment Process Prepared For: Marty Wine, City Management Submitted By: Marty Wine, City Management Item Type: Motion Requested Meeting Type: Council Business Meeting - Main Public Hearing: No Publication Date: Information ISSUE Shall City Council open the application process to fill the (two-year) Council vacancy that will occur effective December 27, 2018, that is to be selected by the 2019 City Council? STAFF RECOMMENDATION / ACTION REQUEST Move to declare a city council seat vacant as of December 27, 2018, and open a process to accept applications to fill the council vacancy through December 31, 2018. Direct staff to make immediate public notification of the vacancy and application process. Provide guidance to staff regarding the form of the application and timeline for decision. KEY FACTS AND INFORMATION SUMMARY A draft timeline and application form is attached to this staff report for Council discussion. On June 4, 2018, Council President Snider notified the city of his irrevocable resignation from Council effective December 27, 2018, in keeping with the City Charter requirement that becoming a candidate (in this case, filing for the office of Mayor) requires resignation for a term concurrent with the the office then held. This creates a vacancy for the remaining two years of this term, expiring December 31, 2020. Council may choose election or appointment to fill the vacancy. The Council discussed alternatives at meetings of June 26 and July 17, and received public comment on the matter. On August 14, 2018, the City Council chose to fill the vacancy by appointment, with the selection to be made by the 2019 Council. Opening an application process now allows interested parties time to submit an application, and for the Council to fill the vacancy as soon as possible in 2019. OTHER ALTERNATIVES Council may fill the unexpired two-year term by election or appointment. Alternatives include filling the vacancy by: •Election at a March 12, 2019 or May 21, 2019 Special Election •Appointment in 2018 •Appointment in 2019 COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION The Council previously discussed this matter at meetings of June 26,July 17, and August 14, 2018. Attachments Appt process City Council Interest Application City Council Appointment for 2-Year Position Draft Process/Timeline for 2019 Appointment August 14, 2018 City Council directs the vacancy to be filled by appointment and process at Council business meeting November 8, 2018 2018 General Election for 2019 Mayor-elect and Councilors- elect November 20, 2018 City Council approves process to open Council appointment, timeline and application form November 21, 2018 Application period for Council vacancy opens Staff issues media and legal announcements to inform the public of the Council vacancy and invite applications. December 31, 2018 Application period for Council vacancy closes. City Recorder prepares candidate applications for 2019 City Council and published for 2019 City Council (January 8 or 15 agenda) December 27, 2018 Council position vacated by Council President Snider January 8,2019 2019 Mayor-elect and Council-elect take oath of office (usually a ceremonial meeting). Council may discuss interview process questions January 15, 2019 City Council conducts candidate interviews at Council workshop meeting. (Combined workshop/business meeting. Another meeting could be added if additional screening of applications or developing interview questions as needed.) Appointment could be made and oath of office administered at this meeting January 22, 2019 (Alternative) Councilor appointment and oath of office at Council business meeting 114 City ofTigard City Council Interest Application T I GA R D Solicited Para Servir en el A untamiento The City Council is accepting applications to fill an upcoming ElAyuntamiento de Tigard esta recibiendo solicitudespara llenar una vacancy on the City Council. vacante en el concejo de la ciudad. A person is eligible to serve on the City Council who is a Una persona es elegible para servir en el conajo cuando esta registrada registered voter and a Tigard resident for 12 continuous para votary ha vivido en Tigard por 12 meses consecutivos dentro del months,as the city boundary existed on September 17,2018. limite de la ciudad, como existio el dia 17 de septiembre 2018. To apply,please submit this application form plus a letter Para aplicar,por favor ertregue esta solicitudy una Carta de of interest describing: interEs describiendo to siguiente: - Why are you interested in serving on the City Council? - 1Por qui estd interesado(a)en servir en el concejo? - What do you think are the most important issues the - ZCuales son los asuntos mos importantes en los que la ciudad City should be focusing on? deberia enfocarse? What experience do you have that you believe would be - LQue experiencia tiene usted que tree sena de valor para ser valuable as a member of the Council? miembro del concejo? Applications are due by 3:00 p.m.,Monday,December 31, Lafecha limite para entregar la solicitud es el lunes 31 de 2018. diciembre 2018 a las 3:00pm. APPLICANT Date (Fecha): First Name (Primer Nombre): Last Name (Apellido): Residential address (Dirección residencial): Phone (Tel.): Business address (Dirección de su negocio): Phone (Tel.): Email: How did you hear about us? (Como escucho de esta oportunidad?): Do you live within Tigard city limits?ZVives dentro de los limites de ciudad de Tigard? ❑ Yes (Si) No If yes,how long? es si, hace cudnto tiem o. : Where didyou live previously? ? g (Si(2Donde vivia antes?): p � P Y• (z ) Educational background(Antecedentes de su educacion): Occupational status and background (Ocupaciony historial): Are you employed? (Tien empleo?) 0 Yes (Si) Li No Ifyes,how long?(Si es si, hace cuanto tiempo?): Company(Compania): Previous community activity(Como se ha involucrado en la comunidad anteriormente?): Organizations and offices (Organizacionesy oficinas): I acknowledge that any photograph or videotape taken of me participating in this activity may be used for outreach,education or documentation purposes,without compensation,by the City of Tigard. Reconozco que cualquier fotografia o video de mi participacion en esta actividad puede utilijarse para fines de promotion, educacion o documentacion, sin compensacion,por la ciudad de Tigard. Signature of participant(Firma): Date (Fecha): RETURN TO (Regresara): Carol Krager, City Recorder, 13125 SI Hall Blvd, Tigard, OR 97223 EMAIL TO (Enviar por correo electronico): carolk@tigard-orgov