Wallis Engineering, PLLC ~ C190026
CITY OF TIGARD - CONTRACT SUMMARY & ROUTING FORM
Contract Overview
Contract/Amendment Number: C190026a4
Contract Start Date: November 6, 2018 Contract End Date: December 31, 2023
Contract Title: Pavement Management Program – Engineering Design and Inspection Services
Contractor Name: Wallis Engineering, PLLC
Contract Manager: Nichole George
Department: Engineering
Contract Costs
Original Contract Amount: $366,986.35
Total All Previous Amendments: 2019 – $551,165.05
2020 - $468,680.00
2021 - $601,383.00
Total of this Amendment: $556,672.00
Total Contract Amount: $2,544,900.20 nte $2,000,000.00 (Springbrook-$1,665,556.26/25%)
Procurement Authority
Contract Type: Personal Services
Procurement Type: PCR 10.075 Contract Amendments
Solicitation Number:
LCRB Date: October 23, 2018
Account String: Fund-Division-Account Work Order – Activity Type Amount
FY 23/24 412-8000-56005 95001-130 $556,672.00
FY
FY
FY
FY
Contracts & Purchasing Approval
Purchasing Signature:
Comments: Add funds, add scope of work and extend the Contract.
DocuSign Routing
Route for Signature Name Email Address
Contractor Wes Wegner
Jane Vail, PE
Wes.Wegner@walliseng.net
City of Tigard Steve Rymer Stever@tigard-or.gov
Final Distribution
Contractor Wes Wegner Wes.Wegner@walliseng.net
Project Manager Nichole George
Shauna Large
Laura Barrie
Nicholeg@tigard-or.gov
Shaunal@tigard-or.gov
laurab@tigard-or.gov
Buyer Toni Riccardi tonir@tigard-or.gov
CITY OF TIGARD-CONTRACT SUMMARY&ROUTING FORM
Contract Overview
Contract/Amendment Number: C190026a3
Contract Start Date: November 6, 2018 Contract End Date: December 31, 2022
Contract Title: Pavement Management Program—Engineering Design and Inspection Services
Contractor Name:Wallis Engineering, PLLC
Contract Manager: Nichole George
Department: Engineering
Contract Costs
Original Contract Amount: $366,986.35
Total All Previous Amendments: 2019—$551,165.05
2020 - $468,680.00
Total of this Amendment: $601.383.00
Total Contract Amount: $1,988,228.05 me $2,000,000.00
Procurement Authority
Contract Type: Personal Services
Procurement Type: PCR 10.075 Contract Amendments
Solicitation Number:
LCRB Date: October 23, 2018
Account String: Fund-Division-Account Work Order—Activity Type Amount
FY 21/22 412-8000-56005 95001-130 $601,383.00
FY
FY
FY
FY
Contracts &Purchasing Approval
Purchasing Signature: Machelle Stephens
Comments: Add funds, add scope of work and extend the Contract.
DocuSign Routing
Route for Signature Name Email Address
Contractor Wes Wegner Wes.Wegner@walhseng.net
Jane Vail, PE
City of Tigard Steve Rymer Stever(cr�,tigard-or.gov
Final Distribution
Contractor Wes Wegner Wes.Wegner@walhseng.net
Project Manager Nichole George Nicholegktigard-or.gov
Shauna Large Shaunal@tigard-or.gov
Buyer Machelle Stephens Macheffes@tigard-or.gov
DocuSign Envelope ID:A93EF792-D8BD-4843-92EC-7C905579D838
CITY OF TIGARD,OREGON
AMENDMENT TO CONTRACT 0190026
ENGINEERING SERVICES AGREEMENT
PAVEMENT MANAGEMENT PROGRAM-ENGINEERING DESIGN AND INSPECTION SERVICES
AMENDMENT #3
The Agreement between the City of Tigard,a municipal corporation of the State of Oregon,hereinafter called
City, and Wallis Engineering, PLLC, hereinafter referred to as Contractor, entered into on the 6' day of
November 2018, is hereby amended as follows:
1. EFFECTIVE DATE AND DURATION
The City exercises the third of the four options to extend the Contract by one year. Section 2 of the
Contract is amended to provide that the expiration date is December 31, 2022.
2. ENGINEER'S FEE
A. Basic Fee
Section 3 of the Contract is amended to increase the total potential compensation payable under the
Contract by $601,383.00 to a new total of $1,988,228.20. Total payments to Contractor for Services,
under this Contract,including but not limited to Services added by this Amendment Number 3, shall not
exceed that new total without further amendment of the Contract.
3. METHOD AND PLACE OF GIVING NOTICE, SUBMITTING BILLS AND MAKING
PAYMENTS
Section 12 of the Contract is amended to update the City of Tigard's project managcr.
CITY OF TIGARD i
Attn: Nichole George
Address: 13125 SW Hall Blvd
Tigard, OR 97223
Phone: (503) 718-2584
Email: Nicholeg@tigard-or.gov
4. EXHIBIT A
Exhibit A, Scope of Work of the Contract is hereby amended to add the Services as provided in the
attached Exhibit Al, Scope of Work. Exhibit A shall be replaced in its entirety with the attached Exhibit
Al.
5. EXHIBIT B
Exhibit B, Fee Estimate of the Contract is hereby amended to add the 2022 Fee Estimate as provided in
attachment Exhibit B1, Fee Estimate. Exhibit B shall be replaced in its entirety with the attached Exhibit
B1.
[signature page follows]
DocuSign Envelope ID:A93EF792-D8BD-4843-92EC-7C905579D838
IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized
undersigned officer and Contractor has executed this Amendment upon signature and date listed below.
CITY OF TIGARD WALLIS ENGINEERING,PLLC
Signature Signature
Steve Rymer Jane Vail
Printed Name Printed Name
12/6/2021 12/3/2021
Date Date
DocuSign Envelope ID:A93EF792-D8BD-4843-92EC-7C905579D838
waliis EXHIBIT Al : SCOPE OF WORK
City of Tigard 12022 Pavement Management Program
*engineering November 20211 1534A
BACKGROUND
The City of Tigard's(City)transportation system includes approximately 160 miles of City-owned surface
streets of varying sizes and capacities requiring periodic maintenance to keep them operational. The City
established a Pavement Management Program to address maintenance needs for City streets. Annual
maintenance projects are performed to manage the quality of these existing assets through the program.
GENERAL SCOPE OF PROJECT
This project includes the evaluation of existing pavement conditions and the preparation of contract
documents to solicit individual bids for pavement rehabilitation,pedestrian improvements and maintenance
sealing operations along various streets within Tigard. Minor utility maintenance upgrades may also be
completed as part of the project if found to be necessary in the specific project areas covered.
The City has identified a number of streets to receive maintenance sealing, several streets to receive pavement
rehabilitation,and several intersections to receive pedestrian ramp improvements in 2022. The City also
intends to provide a list of streets to receive maintenance crack sealing in 2022,for which a separate contract
will be generated. Wallis Engineering will design maintenance sealing,pavement rehabilitation and
pedestrian ramp improvements to the streets and locations identified by the City based on available budget.
To meet the requirements of the Department of Justice,pedestrian ramps found to be out of compliance with
current ADA requirements within the pavement rehabilitation limits will be reconstructed to meet all
applicable standards.
The City has also requested support preparing roadway striping plans to facilitate maintenance striping, if
needed.
TASK 6. Wallis will prepare a separate construction contract for the reconstruction of various high-priority,
non-ADA compliant pedestrian ramps identified by the City(Task 6). The City has requested that this work
be tracked and billed separately for funding purposes. Task 6 includes work described in Tasks 1,2 & 10
which has been equitably represented in the fee estimate (Exhibit B).
This project will produce up to five(5) sets of contract documents,to include:
• 2022 Slurry Seal Contract(Task 4)
• 2022 Overlay Contract(Task 5)
• 2022 ADA Ramps (Task 6)
• 2022 Crack Seal Contract(Task 7)
e City Striping Contract(Task 8)
Table 1 includes a list of the streets identified for structural rehabilitation,work for which is associated with
the 2022 Overlay Contract. Table 2 includes a list of the possible ADA ramps identified for reconstruction,
work for which is associated with the 2022 ADA Ramps contract. The 2022 streets identified to receive
preventative maintenance have not yet been finalized.
215 W. 4th Street, Suite 200 1 Vancouver,WA 98660 1 360.695.7041 1 walliseng.net
DocuSign Envelope ID:A93EF792-D8BD-4843-92EC-7C905579D838
Table 1 -Structural Rehabilitation Street List
Length Proposed Existing Anticipated
Street From To (ft) Improvement Intersection Curb Ramp
_ assumed Quadrants Installations
Upper Boones nd ODOT 3-inch grind
Ferry Rd 72 Ave Maintenance 960 and inlay 4 5
Line
Katherine St 127'Ave 128't'Ave 500 Reconstruction 8 8
1291 Ave 1281'Ave Street 510 Reconstruction 4 4
Barricade
Alderbrook Oaktree Ln Alderbrook Dr 730 Reconstruction 4 3
Cir
Table 2 -ADA Ramp List
Number of
Street Cross Street Anticipated Priority
Ramps
Black Diamond Wy Ponderosa PI 4 High
Ponderosa PI N/A 1 High
92'Ave Martha St 2 High
132nd Terr Maddie Ln 1 High
Westerlake Dr N/A 25 Medium I
Lakeview Teff Shoreview PI 2 Medium
Total Ramps 35
Notes: Complete High Priority ramps and additional ramps within total budget of$350,000.00 for Design,
Construction Management/Inspection and Construction.This scope assumes that the 8 High Priority ramps and
up to 17 additional ramps will be designed and bid for construction.
CONTRACT DURATION
Contract terms shall be from the date the contract is fully executed until December 31, 2022.
PROJECT TEAM
Wallis Engineering will serve as the prime consultant for this project,leading a team of subconsultants to
complete all the services identified in the specific scope of work. The project team is listed below,with the
responsibilities which they will complete.
City of Tigard 2022 Pavement Improvements November 2021
Exhibit A1:Scope of Work Page 2
DocuSign Envelope ID:A93EF792-D8BD-4843-92EC-7C905579D838
Consultant Responsibilities
Wallis Engineering(Wallis) Civil Engineering
CES NNW Surveying I
NV5 Geotechnical Engineering
Geotechnical Resources Inc. (GRI) Geotechnical Engineering
Carlson/ACS Materials Testing
SPECIFIC SCOPE OF WORK
TASK 1 PROJECT MANAGEMENT AND ADMINISTRATION
1.1 Define Project Objectives
The project manager will coordinate with City Staff to define the project goals, locations,design criteria, and
the project schedule. These items will be included in the final scope of work.
1.2 Project Management and Administration
Provide management,coordination, and direction to the project design team to complete the project.
• Prepare project design schedules for the preventative maintenance (sealing), structural rehabilitation,
and ADA Ramp projects outlining design and deliverable milestones.
• Prepare monthly status reports and schedule updates to be included with consultant invoices.
• Coordinate project team meetings and prepare meeting agendas and meeting minutes. This task
assumes the following meetings:
o Preliminary Rehabilitation Recommendations Review Meeting
o Rehabilitation 50%Design Review Meeting;meeting will also discuss any striping modifications
proposed by the City
o Rehabilitation 90%Design Review Meeting
o Sealing 90%Design Review Meeting
o ADA Ramp Layout Review Meeting
o ADA Ramp Reconstruction 90%Design Review Meeting
• Coordinate proposed improvements with Washington County and ODOT (as needed). Known
coordination items include the following:
o Washington County coordination will include identification of existing traffic signals that will
require detection cameras,have detection loop replacement needs, or will otherwise be impacted
by construction. An allotment of eight(8)hours has been assumed for this coordination effort.
o ODOT coordination will include notification of proposed improvements and preliminary
discussion of partnering to complete additional pavement rehabilitation beyond the ODOT
maintenance line on Upper Boones Ferry Road. Discussions will also include identifying
coordination of permitting needs through ODOT. An allotment of twenty(20)hours has been
assumed for this coordination effort.
City of Tigard 2022 Pavement Improvements November 2021
Exhibit A1:Scope of Work Page 3
DocuSign Envelope ID:A93EF792-D8BD-4843-92EC-7C905579D838
Task 1 Assumptions:
• Design phase of the 2022 Rehabilitation and 2022 Slurry Seal contracts are assumed to be December
2021 —April 2022 and Construction phase is assumed to be May 2022—September 2022.
• Design phase of the ADA Ramp contract is assumed to be December 2021 —February 2022 and
Construction phase is assumed to be April 2022—June 2022.
• City project manager or designees will complete all stakeholder coordination,public involvement,
and lead and obtain all necessary permits unless specifically noted.
• Detection cameras will be installed by Washington County as needed.
• City will prepare and distribute all project information mailers.
• City and contractor will complete all notification distribution.
• Wallis will prepare traffic control plans for ODOT permit approval as necessary as part of other tasks.
Task 1 Deliverables:
• Final scope and schedule
• Monthly status reports and invoices
• Meeting agendas and minutes
TASK 2 DATA COLLECTION
2.1 Site Investigation and Data Collection
Review as-built/record drawings, existing mapping,aerial photos and GIS provided by the City and private
utility providers. Conduct site investigation of the project areas to verify mapping accuracy,examine the
condition of catch basins and manholes and examine site drainage.
2.2 Pre-Construction Monumentation Survey
CESINW will review previously completed work and conduct new research of the project areas scheduled for
structural rehabilitation and ramp reconstruction to determine the presence of existing monuments. Following
this research effort,pre-construction surveys will be conducted and recorded with Washington County to
record the location of all monuments within the project areas as necessary. The following is a summary of the
anticipated Pre-Construction monumentation needs.
• Upper Boones Ferry Road: Complete field work and file Pre-Construction Record of Survey as
required.
• Katherine Street: Complete field work and file Pre-Construction Record of Survey as required.
• 129'Ave: Complete field work and file Pre-Construction Record of Survey as required.
• Alderbrook Circle: Complete field work and file Pre-Construction Record of Survey as required.
2.3 Topographic Survey for Ramps
CESINW will acquire GIS data on state plane coordinates from City staff. GIS data will include,but not be
limited to GIS right-of-way(ROW),utility data(sewer, storm,water, and franchise utilities,if available),and
orthographically rectified aerial photos. The data will be utilized to develop a Topographic Survey and Base
Map.
CESINW will request mark/locate and record maps from the affected utility companies identified in the work
areas. GIS information will be combined with field ties to visible structures and paint markings to map
utilities. This includes utility access holes, drain inlets,utility valves, culverts, signal and pedestrian push-
button poles,utility poles/overhead lines, and underground utility lines.
City of Tigard 2022 Pavement Improvements November 2021
Exhibit A1:Scope of Work Page 4
DocuSign Envelope ID:A93EF792-D8BD-4843-92EC-7C905579D838
A complete topographic survey within the limits of the respective ADA ramp retrofit area will be prepared.
Topographic data for each ramp retrofit area will include structures,hardscapes,landscaping,pavement,
driveways, striping, sidewalk, fencing,vegetation,as well as visible utilities and those marked through the
one call utility locate center(811). Survey will extend 15-feet beyond the limits of the future ramp retrofit.
2.4 Base Map Preparation
Prepare a project base map utilizing City GIS and topographic survey information. This base map will include
edge of pavement, curb lines, and approximate location of utilities,including valve boxes,manholes,catch
basins, and other utility structures. The base map will also include the collected monument information and
topographic survey information collected.
2.5 Utility Notification
Notify private utility providers of the proposed improvements and coordinate to determine if any
infrastructure improvements are planned in these areas. Maps of the project areas will be sent to each private
utility. The maps will be followed up with phone conversations and a letter or email to each utility. If utilities
are planning improvements,Wallis Engineering will coordinate with the City regarding any scheduling
impacts. It is anticipated that the first notification will be sent to all utilities in January 2022.
Coordinate with City staff regarding maintenance upgrades or replacements that may be required for water,
storm sewer, and sanitary sewer infrastructure in the project areas not previously identified.
Task 2 Assumptions:
• The City will provide City GIS information in AutoCAD compatible format and all available as-
built/record drawings for use by Wallis Engineering.
• The horizontal survey control for the project will be the Oregon North 3601,NAD 83 (2011)Epoch
2010. The vertical datum will be NGVD 29 (Tigard Datum)International Feet utilizing the Oregon
Real Time Network(ORGN)and City of Tigard Benchmarks.
• The City will provide information on historical drainage issues and other proposed City utility needs
including all existing drainage, sewer and water structures requiring repair,modification or
replacement.
• No utility potholing will be completed by the Consultant. The Contractor, as part of the construction
contract,will complete all potholing of existing public utility lines and services as necessary in
project areas requiring full reconstruction or full depth reclamation to identify utility conflicts with
the proposed reconstruction section.
• One project site will require a pre—construction record of survey including Washington County filing
fees. County filing fees currently include a$435.00 filing fee and a$860.00 review deposit. Fees
more than the assumed amounts are not included in this contract.
Task 2 Deliverables:
• Pre-construction monumentation of surveys,as noted
• Project base map in AutoCAD format
• ADA compliance documentation
• Utility contact record
• Informational letters and project notices to each affected utility.
City of Tigard 2022 Pavement Improvements November 2021
Exhibit A1:Scope of Work Page 5
DocuSign Envelope ID:A93EF792-D8BD-4843-92EC-7C905579D838
TASK 3 PAVEMENT EVALUATION SERVICES
3.1 Structural Rehabilitation Segments (HMAC Overlays)
NV5 will review previously collected data, collect additional data as necessary, conduct pavement condition
surveys and evaluate GPR testing and pavement coring to estimate the existing pavement thickness along
segments. Dynamic Cone Penetration testing results from previously performed work and new testing results
will be evaluated to provide recommendations for pavement design sections based on AASHTO's Guide for
the Design of Pavement Structures. Specific scope of services will include the following:
• Participate in site visits to the street segments,together with City and Wallis Engineering
representatives,to observe pavement conditions, discuss the findings,and assist in proposing an
appropriate treatment. This assumes a total of six(6)hours for a site visit.
• Review and discuss traffic information and estimates with the project team for each street section.
• Review previous year's data on SW Booties Ferry Road for subsurface information, GPR testing, and
DCP testing.
• Complete two pavement core and DCP explorations for the remaining three road sections for a total
of six pavement cores.
• Complete GPR testing in the outside wheel track of both travel lanes on Alderbrook Cir, 129t'Ave,
and Katherine St.
• Estimate pavement traffic loadings based on discussions with Wallis and the City.
• Estimate required and existing pavement capacity based on traffic information, sub-surface
explorations, GPR, and DCP results.
• Conduct up to two(2)laboratory cement analysis to evaluate Full Depth Reclamation treatment
recommendations.
• Provide recommendations for pavement rehabilitation and reconstruction where applicable.
• Provide recommendations for materials and construction.
• Complete a draft and final letter report.
3.2 Preventative Maintenance Segments (Slurry Seals)
GRI will assist in the preparation of contract documents for the 2022 slurry seal contract and complete a
review of the programmed 2023 and 2024 slurry candidate streets based on the current 5-year Pavement
Management Plan. Specific scope of services will include the following:
• Conduct a"windshield survey"of streets programmed for slurry treatment in the 2023 and 2024
program years. Develop a map or list with estimated quantities of required dig-outs for City Staff and
make recommends for removing any street segments due to their condition.
• Revise the 2021 technical specifications for slurry seal based on the current City of Tigard
specifications and special provisions, Oregon Department of Transportation(ODOT) standard
specifications,International Slurry Seal Association(ISSA)guide specifications, or other documents,
as required. The technical specifications will be used in conjunction with the City's standard contract
documents to solicit and contract slurry seal activities.
• Assist in the development of an Engineer's Estimate for slurry seal-related construction costs for the
2022 construction season.
Task 3 Assumptions:
• All permitting requirements and fees will be completed by the City
• Traffic counts will be provided by the City,as needed, including truck percentages
City of Tigard 2022 Pavement Improvements November 2021
Exhibit A1:Scope of Work Page 6
DocuSign Envelope ID:A93EF792-D8BD-4843-92EC-7C905579D838
Task 3 Deliverables:
• Draft and Final letter summarizing data collection findings and recommendations
• Construction material specification recommendations
• "Windshield" survey maps including estimated quantities for dig-outs
TASK 4 SLURRY SEAL CONTRACT PREPARATION
4.1 90% Plans, Specifications and Opinion of Cost
Plans will be prepared to a 90%design level for the 2022 slurry seal contract. Drawing format will be
AutoCAD Civil 3D 2020 and will be prepared using the standard City title block as provided by the City.
Plans will include the following:
• Plans and detail sheets. Plan sheets will be limited to showing the area proposed for sealing and
providing additional detail where warranted.
• General Notes and requirements.
• Traffic control,phasing and coordination details as necessary.
• The following is the anticipated list of plan sheets:
Description Sheets Running Total
Cover,Drawing Index 1 1 I
Legend,General Notes,Traffic Control Notes and Phasing 1 2
Summary of Quantities 1 3 I
Plan Sheets 2 5
Details and Striping 2 7
• Specifications will use City of Tigard standards and the"2018 Oregon/APWA Standard
Specifications for Public Works Construction". Special Provisions will be prepared,as needed,to
address project work not adequately covered in the Standard specifications.
4.2 Final Plans, Specifications and Opinion of Cost
Final plans, specifications, and an opinion of cost will be prepared as a reproducible set incorporating review
comments from the City.
Task 4 Assumptions:
• Striping improvements will be limited to replacing the existing delineation in like kind and location or
implementing minor changes directed by the City.
• Traffic control plans included in the Contract plans will be limited to general notes and ODOT
standard plans.No site-specific traffic control plans will be prepared. It is assumed that the Contractor
will prepare detailed and site-specific traffic control plans.
• The City will provide legal review of all front-end bidding documents.
• Wallis Engineering will attend one meeting to review City comments. Budget for this meeting is
incorporated under Task 1.
Task 4 Deliverables:
• Electronic(PDF)versions of the 90% and final PS&E
City of Tigard 2022 Pavement Improvements November 2021
Exhibit A1:Scope of Work Page 7
DocuSign Envelope ID:A93EF792-D8BD-4843-92EC-7C905579D838
TASK 5 REHABILITATION CONTRACT PREPARATION
5,1 Ramp Data Collection
Conduct intersection assessments based on aerial and street-view imagery to identify existing curb ramp
locations and locations where new curb ramps are needed. Evaluate existing curb ramps on-site for ADA
compliance and document using the ODOT Curb Ramp Design Check List.
Review detailed topographic survey of each pedestrian ramp location collected in Task 2 and supplement with
field surveying information as necessary.
5.2 50% Plans, Specifications Outline and Opinion of Cost
Plans will be prepared to 50%design level for pavement, curb ramp and utility improvements and include the
rehabilitation treatments determined from the Preliminary Rehabilitation Recommendations design meeting.
Drawing format will be AutoCAD Civil 3D 2020 and will be prepared using standard City title block as
provided by the City. Plans will include the following:
• Plans and detail sheets.Where necessary,more detail will be included such as centerline, curb line
profiles, striping plans,utility improvement plans, erosion control plans and demolition plans.
• Traffic control,phasing and coordination details.
• Erosion control plans prepared to meet City standards.
• The following is the anticipated list of plan sheets:
Description Sheets Running Total
Cover,Drawing Index 1 1
Legend,General Notes,Traffic Control Notes and Phasing 1 2
Typical Sections 2 4
Traffic Control Plans—Upper Boones Ferry Road 4 8
Plan Sheet—Upper Boones Ferry Road 2 10
Striping Sheets—Upper Boones Ferry Road 2 12 I
Plan Sheet—Sequoia Parkway 1 13 I
Plan Sheet—Alderbrook Circle 1 14 I
Plan Sheet—Katherine Street 1 15 I
Plan Sheet— 129` Avenue 2 17 I
Pedestrian Ramp Improvement Sheets(1 sheet per ramp) 20 37
Details 8 45
• A specifications outline and 50%opinion of cost will be prepared.
City of Tigard 2022 Pavement Improvements November 2021
Exhibit A1:Scope of Work Page 8
DocuSign Envelope ID:A93EF792-D8BD-4843-92EC-7C905579D838
5.3 90% Plans, Specifications and Opinion of Cost
90%plans will be prepared incorporating review comments from the City. Specifications will use City of
Tigard standards and the"2018 Oregon/APWA Standard Specifications for Public Works Construction".
Special Provisions will be prepared, as needed,to address project work not adequately covered in the
Standard specifications and will include any Special Provisions previously prepared by the City to address
asphalt and concrete workmanship. Wallis Engineering will attend one meeting to review City comments.
Design will include:
• Horizontal design for the proposed project areas including utility adjustments, street amenity
relocations and striping provisions.
• Horizontal and vertical dimensioning will be detailed for all curb ramp retrofit/replacement layouts.
Layouts will be developed based on topographic base maps developed in Task 2 supplemented by
City GIS. City GIS information will be utilized for all Right of Way information. Ramp layouts will
conform to PROWAG and ODOT/APWA standards utilizing City and ODOT standard drawings.
• Traffic Control plans will be developed for Upper Boones Ferry Road as necessary to obtain a permit
from ODOT.
5.4 Final Plans, Specifications and Opinion of Cost
Final plans, specifications, and an opinion of cost will be prepared as a reproducible set incorporating review
comments from the City.
Task 5 Assumptions:
• Approximately 20 intersection quadrants require installation or reconstruction of ADA compliant
ramps based on a preliminary visual survey of existing street geometry using aerial and street view
software.All ramp reconstructions will be completed within the limits of the existing sidewalk, and it
is therefore assumed that adequate right-of-way is available for these reconstructions. All property
acquisition or Temporary Construction Permits necessary to construct the ramp improvements will be
coordinated and obtained by the City.
• The City will provide/confirm all striping modification concepts during preliminary plan reviews and
Wallis will incorporate the concepts in the contract drawings.No traffic engineering guidance will be
necessary from Wallis staff for the modifications.
• Utility improvements will be limited to adjusting existing structures to grade and adjusting grades of
drainage inlets as needed.No new utility installation is included.
• Traffic control plans included in the Contract plans will be limited to general notes and MOT
standard plans. Site-specific traffic control plans will not be prepared unless necessary to obtain
MOT permits and specifically discussed in other tasks. It is assumed that the Contractor will prepare
detailed and site-specific traffic control plans.
• The City will provide all front-end bidding documents and will complete all legal reviews as
necessary.
• Wallis Engineering will attend three design review meetings incorporating the City's comments. The
hours and costs for these meetings are incorporated under Task 1.
• No pedestrian signal design or modifications to existing signal equipment are required.
• No arborist involvement is required.
• No wall design is included.
City of Tigard 2022 Pavement Improvements November 2021
Exhibit A1:Scope of Work Page 9
DocuSign Envelope ID:A93EF792-D8BD-4843-92EC-7C905579D838
Task 5 Deliverables:
• Electronic(PDF)versions of the 50%, 90%and final PS&E.
TASK 6 ADA RAMP CONTRACT PREPARATION
6.1 Topographic Survey and Base Map
CESINW will acquire GIS data on state plane coordinates from City staff. GIS data will include,but not be
limited to GIS right-of-way(ROW),utility data(sewer, storm,water,and franchise utilities,if available),and
orthographically rectified aerial photos. The data will be utilized to develop a Topographic Survey and Base
Map.
CESINW will request mark/locate and record maps from the affected utility companies identified in the work
areas. GIS information will be combined with field ties to visible structures and paint markings to map
utilities. This includes utility access holes, drain inlets,utility valves, culverts, signal and pedestrian push-
button poles,utility poles/overhead lines, and underground utility lines.
A complete topographic survey within the limits of the respective ADA ramp retrofit area will be prepared.
Topographic data for each ramp retrofit area will include structures,hardscapes, landscaping,pavement,
driveways, striping, sidewalk, fencing,vegetation,as well as visible utilities and those marked through the
one call utility locate center[811]. Survey will extend 15-feet beyond the limits of the future ramp retrofit.
Survey monuments will be searched for, located,and shown on the topographic survey.
6.2 Ramp Layout
Design and prepare preliminary layout plans for each ramp and submit to the City for review. Plan shall
consist of a construction plan showing the proposed ramp layouts. Grades and dimensional information are
not included. Wallis Engineering will attend one meeting to review City comments on the ramp layouts.
Wallis will prepare a memorandum identifying all ramps to be included in the base bid and alternative bid
schedules based on available budget. A qualitative review will be used to recommend the ramp location
selected for reconstruction that provide the most value to the community. Recommendations for crossing
closure locations will also be provided with justification as to why the crossing is not recommended(if
necessary).
6.3 90% Plans, Specifications and Opinion of Cost
90%plans will be prepared incorporating review comments from the City. Specifications will use City of
Tigard standards and the"2018 Oregon/APWA Standard Specifications for Public Works Construction".
Special Provisions will be prepared, as needed,to address project work not adequately covered in the
Standard Specifications and will include any Special Provisions previously prepared by the City to address
concrete workmanship. The 90%plans will present all horizontal and vertical dimensioning, identify
horizontal and vertical constraints, and represent the entire plan set package, including standard notes and/or
erosion control. The 90%plans will include custom details(applicable to specific site design) and Clean
Water Services standard erosion control details. City of Tigard and/or Oregon Department of Transportation
(ODOT) Standard Details will be referenced and included in the plan set.
Drawing format will be AutoCAD Civil 3D 2020 and will be prepared using standard City title block as
provided by the City. Plans will include the following:
• Plans and detail sheets
• Traffic control,phasing and coordination details
• Erosion control plans prepared to meet City standards
City of Tigard 2022 Pavement Improvements November 2021
Exhibit A1:Scope of Work Page 10
DocuSign Envelope ID:A93EF792-D8BD-4843-92EC-7C905579D838
• The following is the anticipated list of plan sheets:
Description Sheets Running Total
Cover,Drawing Index 1 1
Legend,General Notes,Traffic Control Notes and Phasing 1 2
Plan Set Key Map 1 3
Pedestrian Ramp Layout(one ramp per sheet) 25 28 I
Details 6 34
• An Engineer's Opinion of Cost will be prepared to accompany the plans and specifications
6.4 Final Plans, Specifications and Opinion of Cost
Final plans, specifications, and an opinion of cost will be prepared as a reproducible document set
incorporating 90%review comments from the City.
Task 6 Assumptions:
• 34 ramp locations are being considered for replacement based on the"ADA Ramp Selection
Document 2021"provided by the City. This scope assumes that up to 25 of those ramps will be
included in the construction contract based on available budget.
• All ramp reconstructions will be completed within the limits of the existing sidewalk and it is
therefore assumed that adequate right-of-way is available for these reconstructions. The City will
confirm right of way limits for any required sidewalk widening or authorize addition survey efforts to
confirm right of way as needed. All property acquisition or Temporary Construction Permits
necessary to construct the ramp improvements will be coordinated and obtained by the City.
• All utility coordination will be completed as part of Task 2.
• Utility improvements will be limited to adjusting existing structures to grade and adjusting grades of
drainage inlets as needed.No new utility installation is included.
• No pedestrian signal design or modifications to existing signal equipment is required.
• No arborist involvement is required.
• No wall design is included.
• Traffic control plans included in the Contract plans will be limited to general notes and ODOT
standard plans.No site-specific traffic control plans will be prepared. It is assumed that the Contractor
will prepare detailed and site-specific traffic control plans.
• The City will provide all front-end bidding documents and will complete all legal reviews as
necessary.
Task 6 Deliverables
• Memorandum documenting the selection justification for the 25 ramps to be included in the bid
package
• Electronic versions of the ramp layouts and both 90%and Final PS&E
City of Tigard 2022 Pavement Improvements November 2021
Exhibit A1:Scope of Work Page 11
DocuSign Envelope ID:A93EF792-D8BD-4843-92EC-7C905579D838
TASK 7 2021 CRACK SEAL CONTRACT PREPARATION
The City of Tigard has interest in preparing contract documents to complete crack seal improvements to City
streets. A list of the proposed streets to be included in this project have not yet been identified.
7.1 90% Plans, Specifications and Opinion of Cost
Plans will be prepared to a 90%design level for the 2021 Crack Seal contract. Drawing format will be
AutoCAD Civil 3D 2020 and will be prepared using standard City title block as provided by the City. Plans
will include the following:
• Plans and detail sheets. Plan sheets will be limited to showing the area proposed for sealing and
providing additional detail where warranted.
• General Notes and requirements.
• Traffic control,phasing and coordination details as necessary.
• The following is the anticipated list of plan sheets:
Description Sheets L Running Total
Cover,Drawing Index 1 I
Legend,General Notes,Traffic Control Notes and Phasing 1 2
Sheet Layout Map 1 3
Plan Sheets 2 5 I
Details 1 6
Specifications will use City of Tigard standards and the"2018 Oregon/APWA Standard Specifications for
Public Works Construction". Special Provisions will be prepared, as needed,to address project work not
adequately covered in the Standard specifications.
7.2 Final Plans, Specifications and Opinion of Cost
Final plans, specifications, and an opinion of cost will be prepared as a reproducible document set
incorporating 90%review comments from the City.
Task 7 Assumptions:
• The City will provide a list of streets to be included in this contract.
• Traffic control plans included in the Contract plans will be limited to general notes and ODOT
standard plans.No site-specific traffic control plans will be prepared. It is assumed that the Contractor
will prepare detailed and site-specific traffic control plans.
• The City will provide all front-end bidding documents and will complete all legal reviews as
necessary.
• No review meetings will be held for this contract.
Task 7 Deliverables:
• Electronic(PDF)versions of the 90%and final PS&E.
City of Tigard 2022 Pavement Improvements November 2021
Exhibit A1:Scope of Work Page 12
DocuSign Envelope ID:A93EF792-D8BD-4843-92EC-7C905579D838
TASK 8 ROADWAY STRIPING PLANS
Historically,Marion County Public Works has assisted the City with replacing roadway striping as part of
their annual maintenance program,but is no longer available to do so.Wallis will support the City to develop
striping plans in order to replace existing striping on City streets. A budget of 60 hours is assumed for this
work.
Work is assumed to include preparing striping plans only and will utilize City GIS information for base
mapping. Complete bidding documents are not anticipated and,if needed,will be prepared by the City. .
Task 8 Deliverables:
• Roadway Striping Plans
TASK 9 BIDDING PHASE SERVICES
Wallis Engineering will provide bidding services to the City,including responding to bidder's questions and
preparing addenda as needed. A summary sheet of all bidder questions and responses will be provided to the
City following the opening of bids, or as requested.
Task 9 Assumptions:
• City will distribute the contract documents,maintain a planholders list, and distribute addenda as
needed.
• Wallis Engineering will not attend the bid opening.
Task 9 Deliverables:
• Addenda
• Bidder question and response summary sheet
• Recommendation of Award
TASK 10 CONSTRUCTION PHASE SERVICES
The Consultant will provide construction administration and inspection services with support from the City
for additional inspection,public notifications, and other coordination related items as needed. Construction
phase services shall include:
10.1 Construction Administration
• Conduct separate pre-construction meetings for all four(4)contracts with City staff,the contractor,
and representatives of the utility companies to effectively communicate those areas of the project
which will require special attention during construction.
• Review monthly payment requests by the contractor,verify quantities included in each pay request
and prepare payment recommendations to the City. Complete final pay estimates at project
completion.
10.2 Construction Engineering and Field Inspection
• Review and respond to contractor submittals, shop drawings,requests for information(RFI), and
notifications of differing site conditions, the Contractor prepared Quality Control, Quality Assurance
plan,Work plans and completed field testing for conformance to the contract documents. Consult
with the City regarding the acceptability of material substitutes or `as-equal' items proposed by the
contractor.
City of Tigard 2022 Pavement Improvements November 2021
Exhibit A1:Scope of Work Page 13
DocuSign Envelope ID:A93EF792-D8BD-4843-92EC-7C905579D838
• Provide construction management oversight of the Contractor's work schedule and quality,
coordinate construction tasks with City,public and other non-agency entities, and evaluate field
design changes as necessary to complete the project. The budget assumes:
o Five(5)hours per week for a ten-week construction period for the 2022 Rehabilitation contract.
o Eight(8)hours per week for a four-week construction period for the 2022 Slurry Seal contract.
o Four(4)hours per week for a four-week construction period for the 2022 Crack Seal contract.
o Five(5)hours per week for an eight-week construction period for the ADA Ramp contract.
• Attend weekly construction progress meetings to address construction related issues.
• Provide daily site inspections to monitor the quality and progress of the work. Provide inspector's
daily report of construction activities for each day of inspection along with project photos. The budget
assumes:
0 40 hours per week for a ten-week construction period for the 2021 Rehabilitation contract.
0 36 hours per week for a four-week construction period for the 2021 Slurry Seal contract.
0 30 hours per week for a four-week construction period for the 2021 Crack Seal contract.
0 30 hours per week for an eight-week construction period for the ADA Ramp contract
o Daily inspection services can be supplemented or replaced by City Staff at the discretion of the
City.Additional construction inspection support by the Construction Manager is assumed for four
(4)hours per week for each contract.
• Provide a final walk-through of all contracts with the contractors and City staff at project completion.
Provide written punch list to the contractors and recommendation of final acceptance when
appropriate.
• Carlson Testing or ACS Testing will provide ACP and slurry seal material verification to supplement
the testing completed by the Contractor at the request of the City. The testing agency will be
identified after the preconstruction conference to ensure sure that there is not a conflict of interest
with the Contractor's selected QA/QC firm.
• Prepare record drawings for the improvements upon completion of construction.
10.3 Crack Seal Painting
As requested by the City,Wallis will delineate areas of alligator cracking and all cracks less than 1/4"in width
with spray paint prior to all crack sealing work to aid in controlling pay quantities and reducing overall
inspection needs. This effort is intended to reduce unnecessary sealing of hairline cracks by the contractor by
clearly identifying crack that don't require sealing. This effort also reduces the need to always provide a City
representative during crack sealing work to identify cracks that don't require sealing. This process was
evaluated during the 2019 PMP work and showed the potential to reduce project cost. The methodology and
example case study are included as Exhibit C4.
10.4 Post Construction Monumentation
CESINW will verify disturbance of existing monuments as part of the Rehabilitation contract and post-
construction surveys will be recorded with the County following construction, as necessary. CESINW will
reset all monuments disturbed during construction for the Rehabilitation contract. All post construction
monumentation work and monument resetting associated with the ADA Ramp Reconstruction contract will
be the sole responsibility of the construction contractor.
City of Tigard 2022 Pavement Improvements November 2021
Exhibit A1:Scope of Work Page 14
DocuSign Envelope ID:A93EF792-D8BD-4843-92EC-7C905579D838
Task 10 Assumptions:
• Inspection hours are based on assumed construction contract durations and inspection frequency as
identified in the subtasks above.
• A total of 80 hours is allotted to delineate alligator cracking and cracks less than 1/4"in width for the
crack sealing contract.
• Quality control testing services and material laboratory analysis will be provided by the Contractor
except for third-party Quality Assurance included in this scope of work.
• Post-Construction as-built survey will not be performed.
• The Contractor will provide all necessary construction staking for the project including all monument
boxes that are shown in the contract to be replaced or reset by the Contractor.
• QA/QC verification assumes that four mix design verifications will be completed as needed(two for
the overlay contract and two for the slurry seal contract). Compaction testing will be provided by the
Contractor.
• One project site will require a post—construction record of survey including Washington County
filing fees. County filing fees currently include a$435.00 filing fee and a$860.00 review deposit.
Fees more than the assumed amounts are not included in this contract.
• Construction management and inspection for Task 9 is not included and is assumed to be completed
by City staff.
• Construction Management and inspection support for each construction contract is summarized in the
table below:
Overlay Slurry ADA Crack Seal
Contract Contract Ramps Contract Total Task
(Hr) (Hr) Contract (Hr) (Hr)
_ Hr
PreConstruction Meeting 14 14 8 8 44
Monthly Progress Payments 12 8 12 8 40
Submittal and RFI Review 40 16 40 16 112
Construction Management 50 32 40 16 138
Progress Meetings 16 6 12 6 40
Construction Inspection 440 160 272 136 1008
Final Inspection 24 24 16 12 76
Quality Assurance Material Testing 2 2 0 0 4
As-Built Drawings 8 6 6 4 24
Post Construction Monumentation 2 0 2 0 4
Total Construction Hours 608 268 408 206 1490
Task 10 Deliverables:
• PreConstruction meeting agendas and minutes
• Monthly pay estimates and recommendations
• Submittal and RFI comments and response log
• Inspector's daily report for each working day of inspection including photos
• Weekly meeting minutes for each construction meeting
• Final punch list and recommendation of final acceptance
City of Tigard 2022 Pavement Improvements November 2021
Exhibit A1:Scope of Work Page 15
DocuSign Envelope ID:A93EF792-D8BD-4843-92EC-7C905579D838
• Mix design and density verification reports,as requested
• Post-construction monumentation survey
• Electronic(PDF)version of Record Drawings
TASK 11 DESIGN CONTINGENCIES
The design contingency task has been included to accommodate minor changes of scope during project
development that are not included in Tasks 1-8 and are initiated by the City.Additional tasks could include
additional design services,pavement evaluation,ADA ramp evaluation and/or public communication support.
Work under this task will only be completed following written approval from the City project manager.
TASK 12 CONSTRUCTION CONTINGENCIES
The construction contingency task has been included to accommodate construction phase services that exceed
the projected requirements and timelines included in Task 10. Additional tasks could include additional
inspection,construction management and/or quality assurance testing. Work under this task will only be
completed following written approval from the City project manager.
City of Tigard 2022 Pavement Improvements November 2021
Exhibit A1:Scope of Work Page 16
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Wallis
*engineering
RATE SCHEDULE
Rate Schedule good through December,31,2022
Title Range
Associate Engineer $160.00 $160.00
Senior Engineer $213.00 $213.00
Engineering Manager I -VI $186.00 $212.00
Project Engineer I - IX $123.00 $179.00
Staff Engineer I - IV $103.00 $117.00
Engineering Intern I - III $65.00 $75.00
Designer $130.00 $149.00
Landscape Architect $155.00 $155.00
Construction Manager $140.00 $140.00
Inspector $100.00 $118.00
Technician I-IV $80.00 $126.00
Administrative I—VI $50.00 $116.00
These hourly rates include in-house office expenses, photocopying, and
other incidental items. Mileage will be reimbursed at the current standard
IRS rate. Outside expenses will be billed at cost plus 10%.
CONTRACT CHANGE ORDER 25 of Hall B
� 13125 SW Hall Blvd.
i
AMENDMENT #1 SUMMARY Tigard,Oregon 97223Phone- (503) 639-4171
Fax- (503) 684-7297
www. ia,ird-or. v
Project Title: PMP Engineerinig Design Services Project Manager: Nichole George
Contractor: Wallis Engineering, Inc. Original Contract#: C190026
Effective Dates: 10/24/19 Chane Order/Amendment Amount: 551,165.05
Accounting String: 412-8000-56005-95001-130 Amendment Percentage Running Total:
AMENDMENT DETAILS
Contract C190026 was awarded with four (4) additional one-year extensions.This is extension one (1),leaving
Three (3) additional extensions available.Wallis will provide design in winter/spring 2020 and construction
mans ement in summer 2020 of streets identified for Eavement rehabilitationavin and/or slurry sealing and -
ADA Curb re lacment in FY21 The effort includes Geotechnical Evaluation,Des'o, Project Management,
Street Saver,Bidding Services, Inspection, and Construction Phase Services
CHANGE ORDER DETAILS UNIT QTY UNIT$ TOTAL$
Contract Life Total Approved by Council $2,000,000
Contract Year 1 $367,000
Amendment#1 —Year 2 $551,165.05
TOTAL $918,165.05
REMAINING $1,081,834.95
REASONING FOR CHANGE ORDER/AMENDMENT
f
BUDGET IMPACT AND REQUIRED ACTIONS
REQUESTING PROJECT MANAGER APPROVING CITY S4EF
Signature Signature
Date Date
Contractor is hereby authorized by the City of Tigard to perform CONTRACTOR
the additional work described below in accordance with the terms
and conditions detailed in the original contract along with all
applicable rules,regulations,and laws that may be in effect for Signature
the work. The unit pricing in the original contract shall apply to
all additional work. A copy of this form,once completed,is to
be forwarded to the Purchasing Office to ensure all changes to
the encumbrances are met. Remember—the cumulative total Date
of Amendments cannot exceed the project's FY budget.
CITY OF TIGARD,OREGON
AMENDMENT TO CONTRACT
ENGINEERING SERVICES AGREEMENT
PAVEMENT MANAGEMENT PROGRAM-ENGINEERING DESIGN AND INSPECTION SERVICES
C190026
AMENDMENT#1
The Agreement between the City of Tigard,a municipal corporation of the State of Oregon,hereinafter called
City, and Wallis Engineering, PLLC, hereinafter referred to as Contractor, entered into on the 6' day of
November,2018,is hereby amended as follows:
2. Effective Date and Duration
This agreement shall become effective upon the date of execution and shall expire, unless otherwise
terminated or extended,upon completion of the work or December 31,X92020,whichever comes first.
All work under this Agreement shall be completed prior to the expiration of this Agreement. The City
and Consultant may agree on€ettr{4}three 3 additional one-year extensions to this Agreement with 60
days written notice before any termination date.
3. Engineer's Fee
A. Basic Fee
1) The Basic Fee in the€rrstsecond year of this contract[City's FY 2019-2020 PMP Desi,l►z1) shall
not exceed the amount of 'Atree—� lred -i �Sev 'T'~ etisafta__and N i+00 r,..nars
($36:7,000.0 Hundred Fifty-One Thousand One Hundred Sixty Five and 05/100
Dollars 551165.05 without prior written authorization. The potential life of the contract
will not exceed Two Million and No/100 Dollars ($2,000000.00)_ The not to exceed for any
option year shall be agreed upon between the Parties prior to any work under the extension.
EXHIBIT A
SCOPE OF SERVICES
The Scope of Work for the second year of this contract is attached to this amendment. Please replace
odgina� 1 scope of work for year one with this revised scope and street list.
EXHIBIT B
ENGINEER'S PROPOSAL
The Engineer's proposal for the second year of this contract is attached to this amendment. Please
replace original proposal for year one with this revised scope and street list.
IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized
undersigned officer and Contractor has executed this Amendment upon signature and date listed below.
CITY OF TIGARD WALLIS NGINEERING,PLLC
Signature S' ure
MG �Q w6-� Jane Vail,Principal Engineer
Printed Name Printed Name
10-;?9_'2_011 October 24,2019
Date Date
Wa l I I SEXHIBIT A: SCOPE OF WORK
City of Tigard 12020 Pavement Management Program
J>
engineering
October 2019 11492A
BACKGROUND
The City of Tigard's(City)transportation system includes approximately 160 miles of City-owned surface
streets of varying sizes and capacities requiring periodic maintenance to keep them operational.The City
established a Pavement Management Program to address maintenance needs for City streets.Annual
maintenance projects are performed to manage the quality of these existing assets through the program.
GENERAL SCOPE OF PROJECT
This project includes the evaluation of existing pavement conditions and the preparation of contract
documents to solicit separate bids for pavement rehabilitation,pedestrian improvements and maintenance
sealing operations along various streets within Tigard.Minor utility maintenance upgrades may also be
completed as part of the project if found to be necessary in the specific project areas covered.
The City has identified a number of streets to receive maintenance sealing and several streets to receive
pavement rehabilitation in 2020.The City also intends to provide a list of streets to receive maintenance crack
sealing in 2021,for which a separate contract shall be generated.Wallis Engineering will design maintenance
sealing and rehabilitation improvements to the streets identified by the City based on available budget.To
meet the requirements of recent Department of Justice rulings,pedestrian ramps found to be out of
compliance with current ADA requirements will be reconstructed to meet all applicable standards if within
the limits of pavement rehabilitation.Wallis will also prepare a separate construction contract for the
reconstruction of all non-ADA compliant pedestrian ramps on 121'Avenue from Ann Place to Springwood
Drive in preparation for future rehabilitation work within those limits.This project will produce four sets of
contract documents,to include:
• 2020 Slurry Seal Contract
• 2020 Overlay Contract
• 2020 Crack Seal Contract
• 121 st Ave Ramp Contract
A list of the streets identified for structural rehabilitation is provided below;Attachment A includes a map of
the 2020 streets identified to receive preventative maintenance sealing.A map of additional streets to receive
crack sealing in preparation for future sealing is forthcoming.
Street From To Length I Existing Curb I Anticipated Curb Ramp
IT Rams Reconstructions
Durham Road' Serena Ct. Hall Blvd 3,700 18 16
Alderbrook Drivel Durham Rd Alderbrook Cir 365 6 6
Notes: 1. This project segment will include striping revisions to match the striping layout constructed as part of the 2019
improvements and to increase right turn storage length for the westbound traffic approach to the Hall Boulevard intersection.
2. The City anticipates completing a waterline replacement within the limits identified.Rehabilitation of the roadway will
assess impacts to the pavement structure from the utility improvements.Waterline improvements are anticipated to be
completed prior to the pavement rehabilitation construction contract.
City of Tigard 2020 Pavement Improvements October 2019
Proposed Scope of Work Page 1
CONTRACT DURATION
Contract terms shall be from the date the contract is fully executed until December 31,2020.
PROJECT TEAM
Wallis Engineering will serve as the prime consultant for this project,leading a team of subconsultants to
complete all the services identified in the specific scope of work. The project team is listed below,with the
responsibilities which they will complete.
Consultant Responsibilities
Wallis Engineering(Wallis) Civil Engineering
CESINW Surveying
GeoDesign Geotechnical Engineering
Geotechnical Resources Inc. (GRI) Geotechnical Engineering
Carlson/ACS Materials Testing
SPECIFIC SCOPE OF WORK
TASK 1 PROJECT MANAGEMENT AND ADMINISTRATION
1.1 Define Project Objectives
The project manager will coordinate with City Staff to define the project goals,locations,design criteria,and
the project schedule.These items will be included in the final scope of work.
1.2 Project Management and Administration
Provide management,coordination,and direction to the project design team to complete the project.
• Prepare project design schedules for the structural rehabilitation(overlay), 1215`Avenue Ramp and
preventative maintenance(sealing)projects outlining design and deliverable milestones.
• Prepare monthly status reports and schedule updates to be included with consultant invoices.
• Coordinate project team meetings and prepare meeting agendas and meeting minutes.This task
assumes the following meetings:
0 2020 Sealing Kickoff Meeting with City and Subconsultants
o Overlay Predesign Review Meeting
o Overlay 50%Design Review Meeting;meeting will also discuss any striping modifications
proposed by the City.
o Overlay and Sealing 90%Design Review Meeting(two separate meetings).The 90%Sealing
meeting will also include discussion of the 90%crack sealing for 2021 sealing streets.
0 121St Avenue ramp layout Review Meeting
0 121St Avenue Pedestrian Ramp Reconstruction 90%Design Review Meeting
• Coordinate proposed improvements with ODOT,Washington County and other Consultants of the
City working on other capital projects.Coordination items will include the following:
City of Tigard 2020 Pavement Improvements October 2019
Proposed Scope of Work Page 2
o ODOT coordination will include notification of proposed improvements and identifying ODOT
traffic control requirements and notification needs at the intersection of Durham Road and Hall
Blvd.An allotment of eight(8)hours has been assumed for this coordination effort.
o Washington County coordination will include identification of existing traffic signals that will
require detection cameras and detection loop replacement needs.An allotment of four(6)hours
has been assumed for this coordination effort.
o Coordination with other City Consultants will include identifying loop replacement needs on
Durham Road and Upper Boones Ferry to incorporate ITS improvement plans being prepared by
Kittelson and HDR Engineering.An allotment of four(4)hours has been assumed for this
coordination effort.
o Coordinate with City staff for the replacement of the waterline on Alderbrook. Identify contract
provisions to be added as a result of the water improvements.An allotment of eight(8)hours has
been assumed for this coordination effort.
1.3 StreetSaver Support
GRI will provide the City with in-office or phone-based support,which may include StreetSaver database
setup,decision tree structure,budget analysis or data input.
Task 1 Assumptions:
• Design phase of the 2020 Overlay and 2020 Slurry Seal contracts are assumed to be October 2019—
April 2020 and Construction phase is assumed to be April 2020—September 2020.
• Design phase of the 121 st Ave Ramp contract is assumed to be October 2019—January 2020 and
Construction phase is assumed to be March 2020—June 2020.
• Design Phase of the 2020 Crack Sealing contract is assumed to be February 2020—April 2020 and
Construction phase is assumed to be July 2020—August 2020.
• City project manager or designees will complete all stakeholder coordination,public involvement,
and lead and obtain all necessary permits.
• Detection cameras will be installed by Washington County.
• City will prepare and distribute all project information mailers.
• City and contractor will conduct all notification distribution.
• A total of 80 GRI hours was assumed to support City Staff in managing their StreetSaver database,
analyzing outputs,and designing strategies to implement revised goals.
Task 1 Deliverables:
• Final scope and schedule.
• Monthly status reports and invoices.
• Meeting agendas and minutes.
TASK 2 DATA COLLECTION
2.1 Site Investigation and Data Collection
Review as-built/record drawings,existing mapping,aerial photos and GIS provided by the City and private
utility providers.
Conduct site investigation of the project areas to verify mapping accuracy,examine the condition of catch
basins and manholes and examine site drainage.
City of Tigard 2020 Pavement Improvements October 2019
Proposed Scope of Work Page 3
Z2 Pre-Construction Monumentation Survey
CESINW will conduct research of the project areas scheduled for structural rehabilitation and ramp
reconstruction to determine the presence of existing monuments.Following this research effort,pre-
construction surveys will be conducted and recorded with Washington County to record the location of all
monuments within the project areas as necessary.
2.3 Base Map Preparation
Prepare a project base map utilizing City GIS and information obtained from other tasks.This base map will
include edge of pavement,curb lines,and approximate location of utilities,including valve boxes,manholes,
catch basins,and other utility structures.The base map will also include the collected monument information
and any topographic survey information collected.
2.4 Utility Notification
Notify private utility providers of the proposed improvements and coordinate to determine if any
infrastructure improvements are planned in these areas.Maps of the project areas will be sent to each private
utility.The maps will be followed up with phone conversations and a letter or email to each utility.If utilities
are planning improvements,Wallis Engineering will coordinate with the City regarding any scheduling
impacts.
Coordinate with City staff in regard to maintenance upgrades or replacements that may be required for water,
storm sewer,and sanitary sewer infrastructure in the project areas not previously identified.
Task 2 Assumptions:
• The City will provide City GIS information in AutoCAD compatible format and all available as-
built/record drawings for use by Wallis Engineering.
• The City will provide information on historical drainage issues and other proposed City utility needs
including all existing drainage, sewer and water structures requiring repair,modification or
replacement.
• No topographic survey information is required.All pedestrian ramps can be field fit by the contractor
with the provided information detailed in other tasks.
• Two project sites will require a pre-construction record of survey including Washington County filing
fees.County filing fees currently include a$435.00 filing fee and a$860.00 review deposit.Fees in
excess of the assumed amounts are not included in this contract.
• The ADA compliancy review completed as part of the 2019 PMP work can be utilized to identify
non-compliant ramps on all street segments.
• The City will complete potholing of existing public utility lines and services as necessary.
Task 2 Deliverables:
• Pre-construction monumentation of survey.
• Project base map and topographical survey in AutoCAD format.
• ADA compliancy documentation.
• Utility contact list.
• Informational letters and project notices to each affected utility.
City of Tigard 2020 Pavement Improvements October 2019
Proposed Scope of Work Page 4
TASK 3 PAVEMENT EVALUATION SERVICES
3.1 Structural Rehabilitation Segments (HMAC Overlays)
GeoDesign will review previously collected data,collect additional data as necessary,conduct pavement
condition surveys and evaluate GPR testing and pavement coring to estimate the existing pavement thickness
along segments.Dynamic Cone Penetration testing results from previously performed work will be evaluated
to provide recommendations for pavement design sections based on AASHTO's Guide for the Design of
Pavement Structures. Specific scope of services will include the following:
• Participate in site visits to the street segments,together with City and Wallis Engineering
representatives,to observe pavement conditions,discuss the findings, and assist in proposing an
appropriate treatment.
• Conduct GPR tests in the outside wheel track of the main travel lanes on Hall and Durham within 200
feet of the intersection using a 2 GHz truck-mounted horn antennal.
• Review and discuss traffic information and estimates with the project team for each street section.
• Review previous year's data for subsurface information,GPR testing,and DCP testing.
• Estimate required and existing pavement capacity based on traffic information,sub-surface
explorations,GPR,and DCP results.
• Provide recommendations for pavement rehabilitation and reconstruction where applicable.
• Provide recommendations for materials and construction.
• Complete a draft and final letter report.
3.2 Preventative Maintenance Segments (Slurry Seals)
• Field Investigation. GRI will conduct windshield surveys of the 2020 slurry candidate streets to
confirm the appropriateness of the treatment type,make recommendations to remove streets from the
candidate list,and identify streets that require structural dig out repairs.
• Slurry Seal Design. GRI will provide technical specifications for the slurry seal contract as well as bid
quantity and cost information associated with the slurry seal contract.
Task 3 Assumptions:
• All permitting requirements and fees will be completed by the City.
• Traffic counts will be provided by the City as needed including truck percentages.
• Data collected as part of the 2019 PMP work for Durham Road and Alderbrook Drive will be utilized
for project development.
Task 3 Deliverables:
• Draft and Final letter summarizing data collection findings and recommendations.
• A revised list of slurry seal candidate streets that include streets requiring dig-out repairs.
• Construction material specification recommendations.
TASK 4 PRE-DESIGN REPORT
A brief pre-design report will be prepared,discussing the following items:
• An outline of the project areas for each contract type.
• A summary of the pavement evaluation and slurry seal candidate investigations.
• A summary of known drainage issues and recommended solutions.
• A summary of the required ADA curb ramps improvement locations.
• A summary of any public/private utility improvement projects/upgrades.
City of Tigard 2020 Pavement Improvements October 2019
Proposed Scope of Work Page 5
• Discussion on maintaining traffic and public access during construction.
• An outline of contract documents,including scale and level of detail on plan sheets.
Task 4 Deliverables:
• Pre-Design Report.
TASK 5 2020 SLURRY SEAL CONTRACT PREPARATION
5.1 90% Plans, Specifications and Opinion of Cost
Plans will be prepared to a 90%design level for the 2020 slung seal contract.Drawing format will be
AutoCAD Civil 3D 2018,and will be prepared using standard City title block as provided by the City.Plans
will include the following:
• Plans and detail sheets.Plan sheets will be limited to showing the area proposed for sealing and
providing additional detail where warranted.
• General Notes and requirements.
• Traffic control,phasing and coordination details as necessary.
• The following is the anticipated list of plan sheets:
Description Sheets . Running Total
Cover,Drawing Index 1 1
Legend,General Notes,Traffic Control Notes and Phasing 1 2
Summary of Quantities 1 3
Plan Sheets 7 10
Details and Striping 2 12
• Specifications will use City of Tigard standards and the"2018 Oregon/APWA Standard
Specifications for Public Works Construction". Special Provisions will be prepared,as needed,to
address project work not adequately covered in the Standard specifications.
5.2 Final Plans, Specifications and Opinion of Cost
Final plans,specifications,and an opinion of cost will be prepared as a reproducible set incorporating review
comments from the City.
Task 5 Assumptions:
• Striping improvements will be limited to replacing the existing delineation in like kind and location
unless specifically noted.
• Traffic control plans included in the Contract plans will be limited to general notes and ODOT
standard plans.No site-specific traffic control plans will be prepared.It is assumed that the Contractor
will prepare detailed and site-specific traffic control plans.
• The City will provide legal review of all front-end bidding documents.
• Wallis Engineering will attend one meeting to review City comments.The hours and cost for this
meeting is incorporated under Task 1.
Task 5 Deliverables:
• Electronic(PDF)versions of the 90%and final PS&E.
City of Tigard 2020 Pavement Improvements October 2019
Proposed Scope of Work Page 6
TASK 6 2020 OVERLAY CONTRACT PREPARATION
6.1 Ramp Data Collection
Collect horizontal and vertical information of the existing ramp and adjacent improvements using a robotic
total station for all ramps.Information will be collected within the roadway,at the curb line,within the
existing sidewalk and will include all utility and above ground features.The information will be translated to
design software to be used for contract plan preparation.A localized horizontal and vertical datum will be
used for data collection which will not be reproduced in the form of construction staking.Data collection will
only apply to pedestrian ramps on Alderbrook Drive as data was previously collected for Durham Road as
part of the 2019 PMP work.
6.2 50% Plans, Specifications Outline and Opinion of Cost
Plans will be prepared to 50%design level for pavement,curb ramp and utility improvements as determined
in the predesign phase.Drawing format will be AutoCAD Civil 3D 2018,and will be prepared using standard
City title block as provided by the City.Plans will include the following:
• Plans and detail sheets.Where necessary,more detail will be included such as centerline or curb line
profiles(if topographical survey is available), striping plans,utility improvement plans,erosion
control plans and demolition plans.
• Traffic control,phasing and coordination details.
• Erosion control plans prepared to meet City standards.
• The following is the anticipated list of plan sheets:
Description Sheets Running Total
Cover,Drawing Index 1 1
Legend,General Notes,Traffic Control Notes and Phasing 1 2
Typical Sections 2 4
Sheet Layout Map 1 5
Plan Sheet—Durham Rd 10 15
Plan Sheet—Alderbrook Dr 2 17
Pedestrian Ramp Details 8 25
Details 5 30
• A specifications outline and 50%opinion of cost will be prepared.
6.3 90% Plans, Specifications and Opinion of Cost
90%plans will be prepared incorporating review comments from the City. Specifications will use City of
Tigard standards and the"2018 Oregon/APWA Standard Specifications for Public Works Construction".
Special Provisions will be prepared,as needed,to address project work not adequately covered in the
Standard specifications and will include any Special Provisions previously prepared by the City to address
asphalt and concrete workmanship.Wallis Engineering will attend one meeting to review City comments.
Design will include:
• Horizontal design for the proposed project areas including utility adjustments,street amenity
relocations and striping provisions.
City of Tigard 2020 Pavement Improvements October 2019
Proposed Scope of Work Page 7
• Two-dimensional curb ramp retrofit/replacement layouts.Layouts will be developed to the extent
possible based on City GIS information and field measurements collected under previous tasks.Ramp
layouts will conform to PROWAG and ODOT/APWA standards utilizing City and ODOT standard
drawings. It is assumed that the construction contractor will be ultimately responsible for new ramps
meeting ADA requirements.Wallis Engineering will coordinate final layout and grades with the
construction contractor under Task 10.
6.4 Final Plans, Specifications and Opinion of Cost
Final plans,specifications,and an opinion of cost will be prepared as a reproducible set incorporating review
comments from the City.
Task 6 Assumptions:
• Of the 24 existing curb ramp locations within the proposed project areas,approximately 22 locations
appear to require installation or reconstruction based on a preliminary visual survey of existing ramp
geometry using aerial and street view software.All ramp reconstructions will be completed within the
limits of the existing sidewalk and it is therefore assumed that adequate right-of-way is available for
these reconstructions.All property acquisition or Temporary Construction Permits necessary to
construct the ramp improvements will be coordinated and obtained by the City.
• Striping modifications will be undertaken on Durham Road to accommodate dedicated and/or
buffered bike lane facilities.The right turn storage striping of the eastern approach to Hall Blvd on
Durham Road will be modified to improve traffic flow at the intersection.The City will provide all
striping modification concepts and Wallis will incorporate the concepts in the contract drawings.No
traffic engineering guidance will be necessary from Wallis staff for the modifications.
• Utility improvements will be limited to adjusting existing structures to grade and adjusting grades of
drainage inlets as needed.No new utility installation is included.
• Traffic control plans included in the Contract plans will be limited to general notes and ODOT
standard plans.No site-specific traffic control plans will be prepared.It is assumed that the Contractor
will prepare detailed and site-specific traffic control plans.
• The City will provide all front-end bidding documents and will complete all legal reviews as
necessary.
• Wallis Engineering will attend three design review meetings incorporating the City's comments. The
hours and cost for this meeting is incorporated under Task 1.
Task 6 Deliverables:
• Electronic(PDF)versions of the 50%,90%and final PS&E.
TASK 7 2020 CRACK SEAL CONTRACT PREPARATION
7.1 90% Plans, Specifications and Opinion of Cost
Plans will be prepared to a 90%design level for the 2020 Crack Seal contract.Drawing format will be
AutoCAD Civil 3D 2018 and will be prepared using standard City title block as provided by the City.Plans
will include the following:
• Plans and detail sheets.Plan sheets will be limited to showing the area proposed for sealing and
providing additional detail where warranted.
• General Notes and requirements.
• Traffic control,phasing and coordination details as necessary.
• The following is the anticipated list of plan sheets:
City of Tigard 2020 Pavement Improvements October 2019
Proposed Scope of Work Page 8
Description Sheets Running Total
Cover,Drawing Index 1 1
Legend,General Notes,Traffic Control Notes and Phasing 1 2
Sheet Layout Map 1 3
Plan Sheets 7 10
Details and Striping 2 12
Specifications will use City of Tigard standards and the"2018 Oregon/APWA Standard Specifications for
Public Works Construction". Special Provisions will be prepared,as needed,to address project work not
adequately covered in the Standard specifications.
7.2 Final Plans, Specifications and Opinion of Cost
Final plans,specifications,and an opinion of cost will be prepared as a reproducible document set
incorporating 90%review comments from the City.
Task 7 Assumptions:
• Striping improvements will be limited to replacing the existing delineation in like kind and location
unless specifically noted.
• Traffic control plans included in the Contract plans will be limited to general notes and ODOT
standard plans.No site-specific traffic control plans will be prepared.It is assumed that the Contractor
will prepare detailed and site-specific traffic control plans.
• The City will provide all front-end bidding documents and will complete all legal reviews as
necessary.
• Wallis Engineering will attend one meeting to review City comments.The hours and cost for this
meeting is incorporated under Task 1.
Task 7 Deliverables:
• Electronic(PDF)versions of the 90%and final PS&E.
TASK 8 121ST AVE RAMP CONTRACT PREPARATION
8.2 Ramp Data Collection
Collect horizontal and vertical information of the existing ramp and adjacent improvements using a robotic
total station for all ramps.Information will be collected within the roadway,at the curb line,within the
existing sidewalk and will include all utility and above ground features.This information will be translated to
design software to be used for contract plan preparation.A localized horizontal and vertical datum will be
used for data collection which will not be reproduced in the form of construction staking.
8.2 Ramp Layout
Design and prepare preliminary layout plans for each ramp and submit to the City for review.Plan shall
consist of a construction plan showing the proposed ramp layouts.Grades and dimensional information are
not included.Wallis Engineering will attend one meeting to review City comments on the ramp layouts.
City of Tigard 2020 Pavement Improvements October 2019
Proposed Scope of Work Page 9
8.3 90% Plans, Specifications and Opinion of Cost
90%plans will be prepared incorporating review comments from the City. Specifications will use City of
Tigard standards and the"2018 Oregon/APWA Standard Specifications for Public Works Construction".
Special Provisions will be prepared,as needed,to address project work not adequately covered in the
Standard specifications and will include any Special Provisions previously prepared by the City to address
concrete workmanship.Pedestrian ramp reconstruction design will include two-dimensional curb ramp
retrofit/replacement layouts with approximate lengths and grades.Layouts will be developed to the extent
possible based on City GIS information and field measurements collected under previous tasks.Ramp layouts
will conform to PROWAG and ODOT/APWA standards utilizing City and ODOT standard drawings.It is
assumed that the construction contractor will be ultimately responsible for new ramps meeting ADA
requirements.Wallis Engineering will coordinate final layout and grades with the construction contractor
under Task 10.
Drawing format will be AutoCAD Civil 3D 2018 and will be prepared using standard City title block as
provided by the City.Plans will include the following:
• Plans and detail sheets.
• Traffic control,phasing and coordination details.
• Erosion control plans prepared to meet City standards.
• The following is the anticipated list of plan sheets:
Description Sheets Running Total
Cover,Drawing Index 1 1
Legend,General Notes,Traffic Control Notes and Phasing 1 2
Pedestrian Ramp Layout 9 11
Details 1 3 14
An Engineer's Opinion of Cost will be prepared to accompany the plans and specifications.
8.4 Final Plans, Specifications and Opinion of Cost
Final plans,specifications,and an opinion of cost will be prepared as a reproducible document set
incorporating 90%review comments from the City.
Task 8 Assumptions:
• 18 ramp locations appear to require reconstruction based on work completed under the 2019 PMP
work.All ramp reconstructions will be completed within the limits of the existing sidewalk and it is
therefore assumed that adequate right-of-way is available for these reconstructions.All property
acquisition or Temporary Construction Permits necessary to construct the ramp improvements will be
coordinated and obtained by the City.
• Utility improvements will be limited to adjusting existing structures to grade and adjusting grades of
drainage inlets as needed.No new utility installation is included.
• No private utility relocation coordination is required.
• No coordination with other agencies(Trimet,Washington County,etc)is required.
• No pedestrian signal design or modifications to existing signal is required.
• No arborist involvement is required.
• No wall design is included.
City of Tigard 2020 Pavement Improvements October 2019
Proposed Scope of Work Page 10
• Traffic control plans included in the Contract plans will be limited to general notes and ODOT
standard plans.No site-specific traffic control plans will be prepared.It is assumed that the Contractor
will prepare detailed and site-specific traffic control plans.
• The City will provide all front-end bidding documents and will complete all legal reviews as
necessary.
Task 8 Deliverables
• Electronic versions of the ramp layouts and both 90%and Final PS&E.
TASK 9 BIDDING PHASE SERVICES
Wallis Engineering will provide bidding services to the City,including responding to bidder's questions and
preparing addenda as needed.A summary sheet of all bidder questions and responses will be provided to the
City following the opening of bids,or as requested.
Task 9 Assumptions:
• City will distribute the contract documents,maintain a planholder's list,and distribute addenda as
needed.
• Wallis Engineering will not attend the bid opening.
Task 9 Deliverables:
• Addenda
• Bidder question and response summary sheet.
• Recommendation of Award.
TASK 10 CONSTRUCTION PHASE SERVICES
The Consultant will provide construction administration and inspection services with support from the City
for additional inspection,public notifications and other coordination related items as needed.Construction
phase services shall include:
10.1 Construction Administration
• Conduct separate pre-construction meetings for all four(4)contracts with City staff,the contractor
and representatives of the utility companies to effectively communicate those areas of the project
which will require special attention during construction.
• Review monthly payment requests by the contractor,verify quantities included in each pay request
and prepare payment recommendations to the City. Complete final pay estimates at project
completion.
10.2 Construction Engineering and Field Inspection
• Review and respond to contractor submittals,shop drawings,requests for information,and
notifications of differing site conditions,the Contractor prepared Quality Control,Quality Assurance
plan,Work plans and completed field testing for conformance to the contract documents.Consult
with the City regarding the acceptability of material substitutes or`as-equal' items proposed by the
contractor.
• Provide construction management oversight of the Contractor's work schedule and quality,
coordinate construction tasks with City,public and other non-agency entities,and evaluate field
design changes as necessary to complete the project. The budget assumes:
City of Tigard 2020 Pavement Improvements October 2019
Proposed Scope of Work Page 11
o Five(5)hours per week for an eight-week construction period for the 2020 Overlay contract.
o Five(5)hours per week for a six-week construction period for the 2020 Slurry Seal contract.
o Five(5)hours per week for a four-week construction period for the 2020 Crack Seal contract.
o Five(5)hours per week for an eight-week construction period for the 121"Ave Ramp contract.
• Attend weekly construction progress meetings to address construction related issues. .
• Provide daily site inspections to monitor the quality and progress of the work.Provide inspector's
daily report of construction activities for each day of inspection along with project photos.The budget
assumes:
0 45 hours per week for an eight-week construction period for the 2020 Overlay contract.
0 45 hours per week for a six-week construction period for the 2020 Slurry Seal contract.
0 30 hours per week for a four-week construction period for the 2020 Crack Seal contract.
0 40 hours per week for an eight-week construction period for the 121st Ave Ramp contract.
o Daily inspection services can be supplemented or replaced by City Staff at the discretion of the
City.Additional construction inspection support by the Construction Manager is assumed for four
(4)hours per week for each contract.
• Provide a final walk-through of all contracts with the contractors and City staff at project completion.
Provide written punch list to the contractors and recommendation of final acceptance when
appropriate.
• Carlson Testing or ACS Testing will provide ACP and slurry seal material verification to supplement
the testing completed by the Contractor.The testing agency will be identified after the
preconstruction conference to ensure sure that there is not a conflict of interest with the Contractor's
selected QA/QC firm.
• Prepare record drawings for the improvements upon completion of construction.
10.3 Crack Seal Painting
Per request of the City,Wallis will delineate areas of alligator cracking and all cracks less than 114"in width
with spray paint prior to all crack sealing work to aid in controlling pay quantities and reducing overall
inspection needs.This effort is intended to reduce unnecessary sealing of hairline cracks by the contractor by
clearly identifying crack that don't require sealing.This effort will also reduce the need to provide a City
representative at all times during crack sealing work to identify cracks that don't require sealing.This process
was evaluated during the 2019 PMP work and showed the potential to reduce project cost,as indicated in the
Crack Seal Reduction Study Technical Memo prepared by Wallis Engineering,dated June 28,2019.
10.4 Post Construction Monumentation
CESINW will verify disturbance of existing monuments and a post-construction survey will be recorded with
the County following construction,as necessary,based on actual disturbance of monuments and will include
all monuments replaced during construction with the verified location of undisturbed monuments. CESINW
will reset all monuments disturbed during construction.
Task 10 Assumptions:
• Inspection hours are based on assumed construction contract durations and inspection frequency as
identified in the subtasks above.
• A total of 120 hours is allotted to delineate alligator cracking_ and cracks less than 1/4"in width for the
slurry sealing contract and the crack sealing contract.
City of Tigard 2020 Pavement Improvements October 2019
Proposed Scope of Work Page 12
• Quality control testing services and material laboratory analysis will be provided by the Contractor
with the exception of 3rd Party Quality Assurance included in this scope of work.Quality Assurance
tasks assume 24 hours of density technician time,8 laboratory tests for material verification and the
associated project management time from the Testing Agency. Specific Quality Assurance testing
needs for the slurry material verification have not yet been determined.
• Post-Construction as-built survey will not be performed.
• The Contractor will provide all necessary construction staking for the project including all monument
boxes that are shown in the contract to be replaced or reset by the Contractor.
• QA/QC verification assumes that four mix design verifications will be completed as needed(2 for the
overlay contract and 2 for the slurry seal contract)and 16 total hours of asphalt compaction testing
will be provided.
• A total of 24 hours of survey crew time has been assumed for resetting disturbed monuments
following construction.
• Two project sites will require a post construction record of survey including Washington County
filing fees.County filing fees currently include a$435.00 filing fee and a$860.00 review deposit.
Fees in excess of the assumed amounts are not included in this contract.
• Construction Management and inspection support for each construction contract is summarized in the
table below:
Overlay Slurry Crack 121st
Contract Contract Seal Ramps Total Task
(Hr) (Hr) Contract Contract (Hr)
(H4 JHr)
PreConstruction Meeting 14 14 14 14 56
Monthly Progress Payments(11) 12 12 8 12 44
Submittal and RFI Review 52 16 12 36 116
Construction Management 40 30 20 40 130
Progress Meetings 32 16 8 24 80
Construction Inspection _ 392 294 136 352 1174
Final Inspection 24 20 8 12 64
Quality Assurance Material Testing 2 2 0 0 4
As-Built Drawings 20 8 4 24 56
Crack Seal Painting 0 60 60 0 120
Post Construction Monumentation 1 0 0 1 2
Total Construction Hours 490 360 232 428 1846
Task 10 Deliverables:
• Monthly pay estimates and recommendations.
• Submittal comments and response log.
• Inspector's daily report for each working day of inspection.
• Weekly meeting minutes for each construction meeting.
• Final punch list and recommendation of final acceptance.
• Mix design and density verification reports.
• Post-construction monumentation survey.
• Electronic(PDF)version of Record Drawings.
City of Tigard 2020 Pavement Improvements October 2019
Proposed Scope of Work Page 13
TASK 11 DESIGN CONTINGENCIES
The design contingency task has been included to accommodate minor changes of scope during project
development that are not included in Tasks 1-9 and are initiated by the City.Additional tasks could include
additional design services,pavement evaluation,ADA ramp evaluation and/or public communication support.
Work under this task will only be completed following written approval from the City project manager.
TASK 12 CONSTRUCTION CONTINGENCIES
The construction contingency task has been included to accommodate construction phase services that exceed
the projected requirements and timelines included in Task 10.Additional tasks could include additional
inspection,construction management and/or quality assurance testing.Work under this task will only be
completed following written approval from the City project manager.
City of Tigard 2020 Pavement Improvements October 2019
Proposed Scope of Work Page 14
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EXHIBIT B
RATE SCHEDULE
Rates are effective thru December 31,2020
Title Range
Associate Engineer $141 $141
Senior Engineer $193 $193
Engineering Manager I-VI $165 $190
Project Engineer I-IX $117 $163
Staff Engineer I-IV $95 $115
Engineering Intern I-III $59 $65
Designer $112 $136
Construction Manager $125 $125
Inspector $88 $103
Technician I-IV $78 $114
AdministrativeI—VI $47 $104
2 1 a W 4th Street. Suite 200 Vancouver,WA 98660 Office(360)695-7041 Fax(360)694-1043 www.walliseng.net
CITY OF TIGARD,OREGON-CONTRACT SUMMARY FORM
(THIS FORMMUSTAccomPANYEVERYCONTRACT) /7 1� �O�
Contract Tide: Pavement Management Program Design and Inspection Num `/9
ber:_/\
Contractor: Wallis Engineering Contract Total: $366,986.35
Contract Oven-iew: Engineering design and inspection services for 2019 pavement managementVrogram
work—including curb ramp retrofits, crack seal slurry°seal and pavement overlays
This contract could be amended to include subsequent year's work for up to four
additional years as long as terms are agreeable and the total is less than$2 million
Initial Risk Level. ❑ Extreme ❑ High X Moderate ❑ Love
Risk Reduction Steps: Standard insurance required by contract.
Risk Comments:
Risk Signature-
Contract Manager:Lori Faha Est: 2759 Department: Public Works
Type: ❑ Personal Svc ❑ Professional Svc ❑ Arclutectural Agr [Public Imp F1 General Svc
X Engineering Svc ❑ Other: Start Date: 11 /r End Date: c
Quotes/Bids/Proposal: FIRM AMO w/ CO E
Wallis Engineering—371 proposal + 368 interview 739
Murraysmith, Inc.—381 proposal 347 interview 728
Westlake Consultants (proposal only—did not qualify for interview 285
Account String: Fund-Division-Account Work Order—Activity Type Amount
FY 18-19 412-8000-56005 95001-130 $266,986-35
FY 19-20 412-8000-56005 95001-140 $100,000.00
FY Will be determined for future years
FY
FY
Approvals - LCRB Date: 10/23/2018
Department Comments: Total contract to not exceed$2 million
Department Signature: 6
Purchasing Comment .
Purchasing Signature:
City Manager Comments:
City Manager Signature:
After securing all required approvals, forward orifi nal copy to the Contracting and P&rchasing Oj ce along with a
completed Contract Checklist.
Contract Numberc_J�kly
ATTACHMENT C
CITY OF TIGARD,OREGON
ENGINEERING SERVICES AGREEMENT
Pavement Management Program
Engineering and Inspection
THIS AGREEMENT,made and entered into this 6' day of November, 2018, by and between the City of
Tigard, a municipal corporation, hereinafter referred to as the "City," and Wallis Engineering, PLLC,whose
authorized representative is'%'es Wegner, PE, and having a principal being a registered engineer of the State
of Oregon,hereinafter referred to as the "Engineer."
RECITALS
WHEREAS,the City's Fiscal Year 2018-2019 budget provides for engineering design and inspection services
for the Pavement Management project; and
WHEREAS, the accomplishment of the work and services described in this Agreement is necessary and
essential to the public works improvement program of the City;and
WHEREAS, the City desires to engage the Engineer to render professional engineering services for the
project described in this Agreement, and the Engineer is willing and qualified to perform such services;
THEREFORE, in consideration of the promises and covenants contained herein, the parties hereby agree
as follows:
1. Engineer's Scope of Services
The Engineer shall perform professional engineering services relevant to the Project in accordance
with the terms and conditions set forth herein,and as provided in Exhibit A,which is attached hereto
and by this reference made a part of this Agreement.
2. Effective Date and Duration
This agreement shall become effective upon the date of execution and shall expire,unless otherwise
terminated or extended,upon completion of the work or December 31, 2019,whichever comes fitst.
All work under this Agreement shall be completed prior to the expiration of this Agreement. All work
under this Agreement shall be completed prior to the expiration of this Agreement. The City and
Consultant may agree on four (4) additional on-year extensions to this Agreement within 60 days
written notice before any termination date.
3. Engineer's Fee
A. Basic Fee
1) As compensation for Basic Services as described in Exhibit A of this Agreement,and
for services required in the fulfillment of Paragraph 1, the Engineer shall be paid on
an hourly rate based upon the "Schedule of Rates" in Exhibit B of this agreement,
which shall constitute full and complete payment for said services and all expenditures
which may be made and expenses incurred, except as otherwise expressly provided in
this Agreement. The Basic Fee in the first year of this contract shall not exceed the
amount of Three Hundred Sixty Seven Thousand and No/100 Dollars ($367,000.00)
without prior written authorization. The not to exceed for any option year shall be
agreed upon between the Patties prior to any work under the extension.
2) The parties hereto do expressly agree that the Basic Fee is based upon the Scope of
Services to be provided by the Engineer and is not necessarily related to the estimated
construction cost of the Project. In the event that the actual construction cost differs
from the estimated construction cost, the Engineer's compensation will not be
adjusted unless the Scope of Services to be provided by the Engineer changes and is
authorized and accepted by the City.
B. Payment Schedule for Basic Fee
Payments shall be made upon receipt of billings based on the work completed. Billings shall
be submitted by the Engineer periodically, but not more frequently than monthly. Payment
by the City shall release the City from any further obligation for payment to the engineer for
service or services performed or expenses incurred as of the date of the statement of services.
Payment shall be made only for work actually completed as of the date of invoice. Payment
shall not be considered acceptance or approval of any work or waiver of any defects therein.
C. Payment for Special Services
Only when directed in writing by the City, the Engineer shall furnish or acquire for the City
the professional and technical services based on the hourly rate schedule as described in
Exhibit B of this contract for minor project additions and/or alterations.
D. Certified Cost Records
The Engineer shall furnish certified cost records for all billings pertaining to other than lump
sum fees to substantiate all charges. For such purposes,the books of account of the Engineer
shall be subject to audit by the City. The Engineer shall complete work and cost records for
all billings on such forms and in such manner as will be satisfactory to the City.
E. Contract Identification
The Engineer shall furnish to the City its employer identification number,as designated by the
Internal Revenue Service,or social security number,as the City deems applicable.
F. Payment—General
1) Engineer shall pay to the Department of Revenue all sums withheld from employees
pursuant to ORS 316.167.
2) Engineer shall pay employees at least time and a half pay for all overtime worked in
excess of 40 hours in any one week except for individuals under the contract who are
excluded under ORS 653.010 to 653.261 or under 29 USC sections 201 to 209 from
receiving overtime.
3) Engineer shall promptly, as due, make payment to any person, co-partnership,
association or corporation, furnishing medical, surgical and hospital care or other
needed care and attention incident to sickness or injury to the employees of Engineer
or all sums which Engineer agrees to pay for such services and all moneys and sums
which Engineer collected or deducted from the wages of employees pursuant to any
law, contract or agreement for the purpose of providing or paying for such service.
4) The City certifies that sufficient funds are available and authorized for expenditure to
finance costs of this contract.
5) Engineer shall make payments promptly, as due, to all persons supplying services or
materials for work covered under this contract. Engineer shall not permit any lien or
claim to be filed or prosecuted against the City on any account of any service or
materials furnished.
2 1 Pas c
6) If Engineer fails,neglects or refuses to make prompt pa)ment of any claim for labor,
materials, or services furnished to Engineer, sub-consultant or subcontractor by any
person as such claim becomes due,City may pay such claim'and charge the amount of
the payment against funds due or to become due to the Engineer. The payment of
the claim in this manner shall not relieve Engineer or their surety from obligation with
respect to any unpaid claims.
4. Ownership of Plans and Documents: Records
A. The field notes, design notes, and original drawings of the construction plans, as instruments
of service, are and shall remain, the property of the Engineer; however, the City shall be
furnished, at no additional cost, one set of previously approved reproducible drawings, on 3
mil minimum thickness mylar as well as diskette in "D\WG" or"DXF" format, of the original
drawings of the work. The City shall have unlimited authority to use the materials received
from the Engineer in any way the City deems necessary.
B. The City shall make copies, for the use of and without cost to the Engineer,of all of its maps,
records,laboratory tests,or other data pertinent to the work to be performed by the Engineer
pursuant to this Agreement, and also make available any other maps, records, or other
materials available to the City from any other public agency or body.
C. The Engineer shall furnish to the City, copies of all maps, records, field notes, and soil tests
which were developed in the course of work for the City and for which compensation has
been received by the Engineer at no additional expense to the City except as provided-
elsewhere
rovidedelsewhere in this Agreement.
5. Assignment/Delegation
Neither party shall assign, sublet or transfer any interest in or duty under this Agreement without the
written consent of the other and no assignment shall be of any force or effect whatsoever unless and until
the other party has so consented. If City agrees to assignment of tasks to a subcontract,Engineer shall
be fully responsible for the acts or omissions of any subcontractors and of all persons employed by them,
and neither the approval by City of any subcontractor not anything contained herein shall be deemed to
create any contractual relation between the subcontractor and City.
6. Engineer is Independent Contractor
A. The City's project director, or designee, shall be responsible for determining whether
Engineer's work product is satisfactory and consistent with this agreement, but Engineer is
not subject to the direction and control of the City. Engineer shall be an independent
contractor for all purposes and shall be entitled to no compensation other than the
compensation provided for under Section 3 of this Agreement.
B. Engineer is an independent contractor and not an employee of City. Engineer acknowledges
Engineer's status as an independent contractor and acknowledges that Engineer is not an
employee of the City for purposes of workers compensation law, public employee benefits
law,or any other lave. All persons retained by Engineer to provide services under this contract
are employees of Engineer and not of City. Engineer acknowledges that it is not entitled to
benefits of any kind to which a City employee is entitled and that it shall be solely responsible
for workers compensation coverage for its employees and all other payments and taxes
required by law. Furthermore, in the event that Engineer is found by a court of law or an
administrative agency to be an employee of the City for any purpose, City shall be entitled to
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offset compensation due, or to demand repayment of any amounts paid to Engineer under
the terms of the agreement,to the full extent of any benefits or other remuneration Engineer
receives (from City or third party) as a result of said fording and to the full extent of any
payments that City is required to make (to Engineer or to a third party) as a result of said
finding.
C. The undersigned Engineer hereby represents that no employee of the City or any partnership
or corporation in which a City employee has an interest,has or will receive any remuneration
of any description from the Engineer, either directly or indirectly, in connection with the
letting or performance of this Agreement, except as specifically declared in writing.
D. If this payment is to be charged against Federal funds, Engineer certifies that he/she is not
currently employed by the Federal Government and the amount charged does not exceed
his/her normal charge for the type of service provided.
E. Engineer and its employees, if any, are not active members of the Oregon Public Employees
Retirement System and are not employed for a total of 600 hours or more in the calendar year
by any public employer participating in the Retirement System.
F. Engineer shall obtain,prior to the execution of any performance under this Agreement,a City
of Tigard Business License. The Tigard Business License is based on a calendar year with a
December 31st expiration date. New businesses operating in Tigard after June 30th of the
current year will pay a pro-rated fee though the end of the calendar year.
G. Engineer is not an officer, employee, or agent of the City as those terms are used in ORS
30.265.
7. Indernriity
A. The City has relied upon the professional ability and training of the Engineer as a material
inducement to enter into this Agreement. Engineer represents to the City that the work under
this contract will be performed in accordance with the professional standards of skill and care
ordinarily exercised by members of the engineering profession under similar conditions and
circumstances as well as the requirements of applicable federal, state and local laws, it being
understood that acceptance of an Engineer's work by the City shall not operate as a waiver or
release. Acceptance of documents by City does not relieve Engineer of any responsibility for
design deficiencies, errors or omissions.
B. Claims for other than Professional Liability. Engineer agrees and shall indemnify, defend, save
and hold harmless the City of Tigard,its officers, employees, agents, and representatives from all
claims, suits, or actions and all expenses incidental to the investigation and defense thereof, of
whatsoever nature, including intentional acts resulting from or arising out of the activities of
Engineer or its subcontractors, sub-consultants, agents or employees in performance of this
contract at both trial and appeal level,whether or not a trial or appeal ever takes place including
any hearing before federal or state administrative agencies.. If any aspect of this indemnity shall
be found to be illegal or invalid for any reason whatsoever, such illegality or invalidity shall not
affect the validity of the remainder of this indemnification.
C. Claims for Professional Liability. Engineer agrees and shall indemnify, defend, save and hold
harmless the City of Tigard, its officers, employees, agents, and representatives from all claims,
suits,or actions and all expenses incidental to the investigation and defense thereof,arising out of
the professional negligent acts, errors or omissions of Engineer or its subcontractors, sub-
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consultants, agents or employees in performance of professional services under this agreement.
Any work by Engineer that results in a design of a facility that is not readily accessible to and
usable by individuals with disabilities shall be considered a professionally negligent act, error or
omission.
D. As used in subsections B and C of this section, a claim for professional responsibility is a claim
made against the City in which the City's alleged liability results directly or indirectly,in whole or
in part, from the quality of the professional services provided by Engineer,regardless of the type
of claim made against the City in performance of this contract. A claim for other than professional
responsibility is a claim made against the City in which the City's alleged liability results from an
act or omission by Engineer unrelated to the quality of professional services provided by Engineer
in performance of this contract.
8. Insurance
Engineer and its subcontractors shall maintain insurance acceptable to City in full force and effect
throughout the term of this contract. Such insurance shall cover risks arising directly.-or indirectly out of
Engineer's activities or work hereunder,including the operations of its subcontractors of any tier. Such
insurance shall include provisions that such insurance is primary insurance with respect to the interests
of City and that any other insurance maintained by City is excess and not contributory insurance with the
insurance required hereunder.
The policy or policies of insurance maintained by the Engineer and its subcontractors shall provide at
least the following limits and coverages:
A. Commercial General Liability Insurance
Engineer shall obtain, at Engineer's expense, and keep in effect during the term of this contract,
Comprehensive General Liability Insurance covering Bodily Injury and Property Damage on an
"occurrence" form (CG 2010 1185 or equivalent). This coverage shall include Contractual Liability
insurance for the indemnity provided under this contract. The following insurance will be carried:
Coverage Limit
General Aggregate $3,000,000
Products-Completed Operations Aggregate $2,000,000
Personal&Advertising Injury $1,000,000
Each Occurrence $2,000,000
Fire Damage (Any one fire) $50,000
B. Professional Liability
Engineer shall obtain, at Engineer's expense, and keep in effect during the term of this contract,
Professional Liability Insurance covering any damages caused by an error,omission or any negligent
acts. Combined single limit per claire shall not be less than $2,000,000, or the equivalent. Annual
aggregate limit shall not be less than$3,000,000 and filed on a"claims-made" form.
C. Commercial Automobile Insurance
Engineer shall also obtain, at Engineer's expense,and keep in effect during the term of the contract
(Symbol 1 or Symbols 8 and 9 as applicable) Commercial Automobile Liability coverage on an
"occurrence"form including coverage for all owned,hired,and non-owned vehicles. The Combined
Single Limit per occurrence shall not be less than$2,000,000.
If Contractor operates a personally-owned vehicle for business use under this contract,the Contractor
shall obtain, at Contractor's expense, and keep in effect during the term of the contract, business
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automobile liability coverage for all owned vehicles on an"occurrence"form. The Combined Single
Limit per occurrence shall not be less than$2,000,000.
D. Workers' Compensation Insurance
The Engineer,its subcontractors,if any, and all employers providing work,labor or materials under
this Contract are subject employers under the Oregon Workers'Compensation Law and shall comply
with ORS 656.017, which requires them to provide workers' compensation coverage that satisfies
Oregon law for all their subject workers. Out-of-state employers must provide Oregon workers'
compensation coverage for their workers who work at a single location v-ittin Oregon for more than
30 days in a calendar year. Engineers who perform work without the assistance or labor of any
employee need not obtain such coverage. This shall include Employer's Liability Insurance %ith
coverage limits of not less than$1,000,000 each accident.
E. Additional Insured Provision
All policies aforementioned, other than Workers' Compensation and Professional Liability, shall
include the City its officers,employees,agents and representatives as additional insureds with respect
to this contract. Coverage will be endorsed to provide a"per project" aggregate.
F. Extended Reporting Coverage
If any of the aforementioned liability insurance is arranged on a "claims-made" basis, Extended
Reporting coverage will be required at the completion of this contract to a duration of 24 months or
the maximum time period the Engineer's insurer will provide such if less than 24 months. Engineer
will be responsible for furnishing certification of Extended Reporting coverage as described or
continuous "claims-made" liability coverage for 24 months following contract completion.
Continuous "claims-made" coverage will be acceptable in lieu of Extended Reporting coverage,
provided its retroactive date is on or before the effective date of this contract. Coverage will be
endorsed to provide a"per project"aggregate.
G. Insurance Carrier Rating
Coverage provided by the Engineer must be underwritten by an insurance company deemed
acceptable by the City. All policies of insurance must be written by companies having an A.M. Best
rating of"A-VII" or better, or equivalent. The City reserves the right to reject all or any insurance
cattier(s)with an unacceptable financial rating.
H. Self-Insurance
The City understands that some Contractors may self-insure for business risks and the City will
consider whether such self-insurance is acceptable if it meets the minimum insurance requirements
for the type of coverage required. If the Contractor is self-insured for commercial general liability or
automobile liability insurance the Contractor must provide evidence of such self-insurance. The
Contractor must provide a Certificate of Insurance showing evidence of the coverage amounts on a
form acceptable to the City. The City reserves the right in its sole discretion to determine whether
self-insurance is adequate.
I. Certificates of Insurance
As evidence of the insurance coverage required by the contract, the Engineer shall finnish a
Certificate of Insurance to the City. No contract shall be effective until the required Certificates of
Insurance have been received and approved by the City. The certificate will specify and document
all provisions within this contract and include a copy of Additional Insured Endorsement. A renewal
certificate will be sent to the address below prior to coverage expiration.
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J. Independent Contractor Status
'The service or services to be rendered under this contract are those of an independent contractor.
Contractor is not an officer,employee or agent of the City as those terms are used in ORS 30.265.
K. Primary Coverage Clarification
The parties agree that Engineer's coverage shall be primani to the extent permitted by law. The
parties further agree that other insurance maintained by the City is excess and not contributory
insurance with the insurance required in this section.
L. Cross-Liability Clause
A cross-liability clause or separation of insureds clause will be included in all general liability and
commercial automobile policies required by this contract.
A certificate in form satisfactory to the City certifying to the issuance of such insurance will be forwarded
to:
City of Tigard
Attn: Contracts and Purchasing Office
13125 SW Hall Blvd
Tigard,Oregon 97223
At the discretion of the City, a copy of each insurance policy, certified as a true copy by an authorized
representative of the issuing insurance company may be required to be forwarded to the above address.
Such policies or certificates must be delivered prior to commencement of the work.
The procuring of such required insurance shall not be construed to limit Engineer's liability hereunder.
Notwithstanding said insurance, Engineer shall be obligated for the total amount of any damage,injury,
or loss caused by negligence or neglect connected with this contract
9. Termination Without Cause
At any time and without cause,City shall have the right in its sole discretion,to terminate this Agreement
by giving notice to Engineer. If City terminates the contract pursuant to this paragraph, it shall pay
Engineer for services rendered to the date of termination.
10. Termination With Cause
A. City may terminate this Agreement effective upon delivery of written notice to Engineer, or
at such later date as may be established by City,under any of the following conditions:
1) If City funding from federal, state, local, or other sources is not obtained and
continued at levels sufficient to allow for the purchase of the indicated quantity of
services. This Agreement may be modified to accommodate a reduction in funds.
2) If Federal or State regulations or guidelines are modified, changed, or interpreted in
such a way that the services are no longer allowable or appropriate for purchase under
this Agreement.
7 1 Pas;
3) If any license or certificate required by law or regulation to be held by Engineer, its
subcontractors, agents, and employees to provide the services required by this
Agreement is for any reason denied,revoked, or not renewed.
4) If Engineer becomes insolvent, if voluntary or involuntary petition in bankruptcy is
filed by or against Engineer, if a receiver or trustee is appointed for Engineer, or if
there is an assignment for the benefit of creditors of Engineer.
Any such termination of this agreement under paragraph (A) shall be without prejudice to any
obligations or liabilities of either party already accrued prior to such termination.
B. City, by written notice of default (including breach of contract) to Engineer, may terminate
the whole or any part of this Agreement:
1) If Engineer fails to provide services called for by this agreement within the time
specified herein or any extension thereof,or
2) If Engineer fails to perform any of the other provisions of this Agreement, or so fails
to pursue the work as to endanger performance of this agreement in accordance with
its terms, and after receipt of written notice from City, fails to correct such failures
within ten days or such other period as City may authorize.
3) If Engineer fails to eliminate a conflict as described in Section 14 of this agreement.
The rights and remedies of City provided in the above clause related to defaults (including breach of
contract) by Engineer shall not be exclusive and are in addition to any other rights and remedies
provided by law or under this Agreement. If City terminates this Agreement under paragraph
(B),Engineer shall be entitled to receive as full payment for all services satisfactorily rendered
and expenses incurred,an amount which bears the same ratio to the total fees specified in this
Agreement as the services satisfactorily rendered by Engineer bear to the total services
otherwise required to be performed for such total fee;provided, that there shall be deducted
from such amount the amount of damages,if any, sustained by City due to breach of contract
by Engineer. Damages for breach of contract shall be those allowed by Oregon law,
reasonable and necessary-attorney fees, and other costs of litigation at trial and upon appeal.
11. Non-Waiver
The failure of City to insist upon or enforce strict performance by Engineer of any of the terms of this
Agreement or to exercise any rights hereunder, should not be construed as a waiver or relinquishment
to any extent of its rights to assert or rely upon such terms or rights on any future occasion.
12. Method and Place of Giving Notice, Submitting Bills and Making Payments
All notices,bills and payments shall be made in writing and may be given by personal delivery,mail, or
by,fax. Payments may be made by personal delivery,mail,or electronic transfer. The following addresses
shall be used to transmit notices,bills,payments,and other information:
8 1"1ge
CITY OF TIGARD WALLIS ENGINEERING
Attn: Lori Faha Attn:Wes Wegner,PE
Address: 13125 SW Hall Blvd. Address: 215 W 4'St Ste 200
Tigard, Oregon 97223 Vancouver WA 98660
Phone: (503) 718-2759 Phone: (360)695-7041
Email: lorif(a dgmd-ox.gov Email: wes.wegnner@walliseng.net
and when so addressed, shall be deemed given upon deposit in the United States mail,postage prepaid,
or when so faxed, shall be deemed given upon successful fax. In all other instances, notices, bills and
payments shall be deemed given at the time of actual delivery. Changes may be made in the names and
addresses of the person to whom notices, bills and payments are to be given by giving written notice
pursuant to this paragraph.
13. Merger
This writing is intended both as a final expression of the Agreement between the parties with respect to
the included terms and as a complete and exclusive statement of the terms of the Agreement. No
modification of this Agreement shall be effective unless and until it is made in writing and signed by
both parties.
14. Professional Services
The City requires that services provided pursuant to this agreement shall be provided to the City by an
Engineer,which does not represent clients on matters contrary to City interests. Further,Engineer shall
not engage services of an engineer and/or other professional who individually, or through members of
his/her same firm,represents clients on matters contrary to City interests.
Should the Engineer represent clients on matters contrary to City interests or engage the services of an
engineer and/or other professional who individually, or through members of his/hex same firm,
represents clients on matters contrary to City interests,Engineer shall consult with the appropriate City
representative regarding the conflict.
After such consultation, the Engineer shall have seven (7) days to eliminate the conflict to the
satisfaction of the City. If such conflict is not eliminated within the specified time period,the agreement
may be terminated pursuant to Section 10 (B -3) of this agreement.
15. Force Majeure
Neither City not Engineer shall be considered in default because of any delays in completion and
responsibilities hereunder due to causes beyond the control and without fault or negligence on the part
of the parties so disenabled, including but not restricted to, an act of God or of a public enemy, civil
unrest, volcano, earthquake, fire, flood, epidemic, quarantine restriction, area-wide strike, freight
embargo, unusually severe weather or delay of subcontractor or supplies due to such cause; provided
that the parties so disenabled shall within ten days from the beginning of such delay, notify the other
party in writing of the cause of delay and its probable extent. Such notification shall not be the basis for
a claim for additional compensation. Each party shall,however,make all reasonable efforts to remove
or eliminate such a cause of delay or default and shall, upon cessation of the cause, diligently pursue
performance of its obligation under the Agreement.
16. Non-Discrimination
Engineer agrees to comply with all applicable requirements of federal and state civil rights and
rehabilitation statues, rules, and regulations. Engineer also shall comply with the Americans with
9 1 i' a .
Disabilities Act of 1990,ORS 659A.142,and all regulations and administrative rules established pursuant
to those laws.
17. Errors
Engineer shall perform such additional work as may be necessary to correct errors in the work required
under this Agreement without undue delays and without additional cost.
18. Extra Changes)Work
Only the City's Project Manager may authorize extra (and/or change) work. Failure of Engineer to
secure authorization for extra work shall constitute a waiver of all right to adjustment in the contract
price or contract time due to such unauthorized extra work and Engineer thereafter shall be entitled to
no compensation whatsoever for the performance of such work.
19. Governing Law
The provisions of this Agreement shall be construed in accordance with the provisions of the laws of
the State of Oregon. Any action or suits involving any question arising under this Agreement must be
brought in the appropriate court of the State of Oregon.
20. Compliance With Applicable Law
Engineer shall comply with all federal,state,and local laws and ordinances applicable to the work under
this Agreement,including those set forth in ORS 279A,279B,and 279C.
21. Conflict Between Terms
It is further expressly agreed by and between the parties hereto that should there be any conflict between
the terms of this instrument in the proposal of the contract, this instrument shall control and nothing
herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith.
22. Access to Records
City shall have access to such books, documents, papers and records of Engineer as are directly
pertinent to this Agreement for the purpose of making audit, examination, excerpts and transcripts.
23. Audit
Engineer shall maintain records to assure conformance with the terms and conditions of this Agreement,
and to assure adequate performance and accurate expenditures within the contract period. Engineer
agrees to permit City, the State of Oregon, the federal government, or their duly authorized
representatives to audit all records pertaining to this Agreement to assure the accurate expenditure of
funds.
24. Severability
In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any
court of competent jurisdiction,the validity of the remaining terms and provisions shall not be affected
to the extent that it did not materially affect the intent of the parties when they entered into the
agreement.
25. Industrial Accident Fund Payment
Engineer shall pay- any and all contributions or amount due the Industrial Accident Fund form that
Engineer or subcontractors incur during the performance of this Agreement.
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26. Complete Agreement
This Agreement,including the exhibits,is intended both as a final expression of the Agreement between
the Parties and as a complete and exclusive statement of the terms. In the event of an inconsistency
between a provision in the main body of the Agreement and a provision in the Exhibits,the provision in
the main body of the Agreement shall control. In the event of an inconsistency between Exhibit A and
Exhibit B,Exhibit A shall control
No waiver, consent, modification, or change of terms of this Agreement shall bind either party unless
in writing and signed by both parties. Such waiver, consent, modification, or change if made, shall be
effective only in specific instances and for the specific purpose given. There are no understandings,
agreements,or representations,oral or written,not specified herein regarding this Agreement. Engineer,
by the signature of its authorized representative, hereby acknowledges that he/she has read this
Agreement,understands it and agrees to be bound by its terms and conditions.
IN WITNESS WHEREOF, City has caused this Agreement to be executed by its duly authorized
undersigned officer and Engineer has executed this Agreement on the date hereinabove first written. Contract
was awarded by Tigard's Local Contract Review Board at their October 23, 2018 business meeting.
CITY OF TIGARD - WALLI EN�£RING
By: Marty Wine,City Manager By.Authorized Contractor Representative
Date Dat
111 Page
EXHIBIT A
SCOPE OF SERVICES
Project Description
This project will includes the evaluation of existing pavement conditions and the preparation of contract
documents to solicit separate bids for pavement rehabilitation and maintenance sealing operations along
various streets within Tigard. IR,linor utility maintenance upgrades may also be completed as part of the
project if found to be necessary in the specific project areas covered.
The City has identified a number of streets to receive maintenance sealing and several streets to receive
pavement rehabilitation during Summer of 2019. Consultant will design maintenance sealing and
rehabilitation improvements to the streets identified by the City based on available budget. To meet the
requirements of recent Department of Justice rulings,pedestrian ramps at each intersection within a
structural pavement rehabilitation improvement will be evaluated and replaced if found to be out of
compliance with current ADA requirements. A list of the streets identified for structural rehabilitation is
provided below,includes the streets identified to receive preventative maintenance sealing totaling
approximately 18 linear miles. Both lists are understood to represent the "200%"list relative to available
ding,and it is a ected that this ma be reduced and refined to fit available budget.
Anticipated
Street From To Length (ft) Existing Curb Ramp
Curb Ramps Reconstructions
Durham Road' Summerfield Dr Hall Blvd 7,800 38 26
Upper Boones 72nd Ave 1-5 interchange 1,180 4 4
Ferry Rd (maintenance line)
Alderbrook Durham Rd Alderbrook Cir 365 6 6
Drive
Summerfield Dr Durham Rd 114th Ct 1,300 4 0
121st Ave Ann Place North Dakota St 2,780 12 8
(Springwood Dr) (1,280) (8) (8)
Notes:
1. This project segment may also include some striping revisions to increase multimodal functionality including buffered
bike lanes.
2. This project segment may also include some striping revisions to provide an uphill bike lane.
Specific Scope of Work
Task 1 Project Management and Administration
Task 2 Data Collection
Task 3 Pavement Evaluation Services
Task 4 Pre Design Report
Task 5 Slurry Seal Contract Preparation
Task 6 Overlay Contract Preparation
Task 7 Bidding Phase Services
Task 8 Construction Phase Services
Task 9 Design Contingencies
Task 10 Construction Contingencies
12g
Subconsultants
Subconsultant Discipline Task(s) Referenced Exhibit
CESNW Surveying Task 2 Exhibit C1
GeoDesign Geotechnical Engineering Tasks 3 Exhibit C2
Geotechnical Resources Inc.(GRI) Geotechnical Engineering Tasks 3&8 Exhibit C3
Carlson/ACS Materials Testing Task 8
TASK 1 PROJECT MANAGEMENT AND ADMINISTRATION
1.1 Define Project Objectives. The project manager will coordinate with City Staff to define
the project goals, locations, design criteria, and the project schedule. These items will be included in
the final scope of work.
1.2 Project Management and Administration. Provide management, coordination, and
direction to the project design team to complete the project.
1.2.1 Prepare project design schedules for both the structural rehabilitation (overlay)
and preventative maintenance (sealing) projects outlining design and deliverable
milestones.
1.2.2 Prepare monthly status reports and schedule updates to be included with consultant
invoices.
1.2.3 Coordinate project team meetings and prepare meeting agendas and meeting
minutes. This task assumes the following meetings:
• Overlay Predesign Review Meeting
• Overlay 50°o Design Review Meeting;meeting will also discuss any
striping modifications proposed by the City.
• Overlay and Sealing 90%Design Review Meeting (2 separate meetings).
1.2.4 Coordinate proposed improvements with ODOT, Washington County, Portland &
Western Railroad and other Consultants of the City working on other capital projects.
Coordination items v-ill include the following.
• ODOT coordination will include notification of proposed improvements,identifying
ODOT traffic control requirements and notification needs, and negotiating the
possibility of ODOT contributing funding to extend the improvements beyond the
interchange.An allotment of eight (8) hours has been assumed for this coordination
effort.
• Washington County coordination will include identification of existing traffic signals
that will require detection cameras.An allotment of four (4) hours has been assumed
for this coordination effort.
• Portland&Western Railroad coordination will include all communication and
preparation of project information needed to obtain a Railroad Permit for work
adjacent to the railroad. Consultant will prepare permit documents and the Citywill
submit said permit to the railroad agency.Additional coordination mai-be needed to
identify if the existing railroad panels on Upper Boones Ferry require replacement.
An allotment of twelve (12) hours has been assumed for this coordination and
permitting effort.
• Coordination with other City Consultants will include identifying loop replacement
needs on Durham Road and Upper Boones Ferry to incorporate ITS improvement
plans being prepared by Kittleson and HDR Engineering.An allotment of four (4)
hours has been assumed for this coordination effort.
1.3 Project Information Distribution.Assist the City with providing project notifications as
13 1 Pas;,,
requested.Distribute slurry seal project information through standard mail.
Task 1 Assumption:
• Design phase of the project is assumed to be November 2018—March 2019 and
Construction phase is assumed to be June 2019—September 2019.
• City project manager or designees will complete all stakeholder coordination,
public involvement,and lead and obtain all necessary permits.
• Detection cameras will be installed by Washington County.
• City will prepare all project information mailers.
• Property owner mailing lists will be provided by the City.
• Up to 5,000 individual mailers will be distributed to the public.
Task 1 Deliverables:
• Final scope and schedule.
• Monthly status reports and invoices.
• Meeting agendas and minutes.
• Postmarked and delivered project information mailers.
TASK 2 DATA COLLECTION
2,1 Site Investigation and Data Collection
• Review as-built drav-ings, existing mapping, aerial photos and GIS provided by the City
and private utility providers.
• Conduct site investigation of the project areas to verify mapping accuracy, examine the
condition of catch basins and manholes and examine site drainage.
2.2 Surveys Petformed by CESNW
CESNW specific Scope of Work is attached as Exhibit C1.
2.2.1 Monument Research and Pre- and Post-Construction Monument Survey. CESNW will
conduct research of the project areas scheduled for structural rehabilitation to determine
the presence of existing monuments. Following this research effort,pre-construction
surveys will be conducted and recorded with Washington County to record the location
of all monuments within the project areas.A post-construction survey will be recorded
with the County following construction, as necessary, based on actual disturbance of
monuments and will include all monuments replaced during construction with the
verified location of undisturbed monuments. CESNW will reset all disturbed
monuments during construction.
2.2.2 Pedestrian Ramp Topographical Survey (Contingency Task). CESNW will complete base
map, surface and field topographic survey as needed to complete the final design of
pedestrian ramps where field fitting construction by a contractor is not practical.
Collected topographic information will reference horizontal control via the Oregon
North 3601, NAD 83(2011) Epoch 2010 datum and vertical control via the NA`'D 88
datum. Topographical survey-may be needed in isolated areas for each project segment to
provide the appropriate level of detail for the design of curb ramps with steep or flat
grades, difficult drainage characteristics, or above ground obstructions requiring
connection to the proposed improvements.All work under this contingency task shall be
on an as needed basis and shall be first authorized with a separate written Notice-to-
Proceed. For estimating purposes, a total of 2 days of field time accompanied by
oversight from a licensed surveyor and technician have been included for the entire
project.
2.3 Base Map Preparation. Prepare a project base map utilizing City GIS and information obtained
from other tasks.This base map will include edge of pavement; curb lines,and approximate
location of utilities,including valve boxes, manholes, catch basins, and other utility structures.The
base map will also include the collected monument information and any topographic survey
141Pag
information collected.
2.4 ADA Compliancy Review. Conduct intersection reviews based on aerial and street-view imagery
to identify-existing curb ramp locations and locations where new curb ramps are needed. Evaluate
existing curb ramps on-site for ADA compliance utilizing hand held field measuring tools and
document the obtained data using FHWA checklists. Separate ramps requiring replacement into
two categories; 1) simple ramps that can reasonably be constructed through field fit methods by
the Contractor and 2) complex ramps that will require topographic survey and a detailed design to
allow for ramp construction to follow construction staking.
2.5 UtilityNotification. Notify private utility providers of the proposed improvements and
coordinate to determine if any infrastructure improvements are planned in these areas. Maps of
the project areas will be sent to each private utility.The maps will be followed up with phone
conversations and a letter or email to each utility. If utilities are planning improvements,
Consultant will coordinate with the City regarding any scheduling impacts.
Coordinate with City staff in regards to maintenance upgrades or replacements that may be
required for water, storm sewer,and sanitary sewer infrastructure in the project areas not
previously identified.
Task 2 Assumptions:
• The City will.provide City GIS information in AutoCAD compatible format and
available as-builts for use by Consultant.
• The City will provide information on historical drainage issues and other proposed City
Utility needs including all existing drainage, sewer and water structures requiring repair,
modification or replacement.
• All project sites willrequire a pre- and post-record of survey (including Washington
County filing fees).
• A total of 24 hours of surrey crew time has been assumed for resetting disturbed
monuments following construction.
• Approximately 72 curb ramps will be evaluated for ADA compliance.
• The City will complete potholing of existing public utility lines and services as necessary_
Task 2 Deliverables:
• Pre- and post-construction record of survey.
• Project base map and topographical survey in AutoCAD format.
• ADA compliancy documentation.
• Utility contact list.
• Informational letters and project notices to each affected utility.
TASK 3 PAVEMENT EVALUATION SERVICES
GeoDesign's and GRI's specific scope of work are attached as Exhibit C2 and C3,
respectively.
3.1 Structural Rehabilitation Segments (HMAC Overlays)
3.1.1 Field Investigation. GeoDesign will conduct pavement condition surveys, GPR testing and
pavement coring to estimate the existing pavement thickness along segments. Dynamic
Cone Penetration testing will be completed at boring locations to provide
recommendations for pavement design sections.
The project team will conduct pavement distress surveys on all street segments to identify
areas with distresses indicating the potential for soft and/or failed subgrade and identify
areas that may require full reconstruction. This task includes a one (1) hour site visit to
15 1 Y' agC
each project area to evaluate existing conditions with City Staff, Consultant and Sub-
Consultant.
Traffic Control will be provided under this contract by a subcontractor for this work
as needed.
3.1.2 Pavement Design and Plan Review. At the request of the City,Sub-Consultant will assist
the project team in developing recommendations for pavement sections for all street
segments the City has proposed for rehabilitation based on AASHTO's Guide for the
Design of Pavement Structures.The recommendations will be based on field data, soil
samples and other testing methods used to determine the existing road subgrade stiffness
value, and estimated traffic counts. GeoDesign will assist the design team in preparation of
project specifications related to the recommended pavement sections.
3.2 Preventative Maintenance Segments(Slurry Seals)
3.1.3 Field Investigation. GRI will conduct windshield surveys of slurry candidate streets to
confirm the appropriateness of the treatment type,make recommendations to remove
streets from the candidate list, and identify streets that require structural dig outrepairs.
3.1.4 Slurry Seal Design. GRI will provide technical specifications for the slurry seal contract
as well as bid quantity and cost information associated with the slurry seal contract.
Task 3 Assumptions:
• All permitting requirements and fees will be completed by the City.
• Approximately 16 pavement cores are estimated.
• Traffic counts will be provided by the City as needed.
• Previously collected data for Durham Road and Upper Boones Ferry will be utilized for
project development.
Task 3 Deliverables:
• Draft and Final letter summarizing data collection findings and recommendations.
• A revised list of slurry seal candidate streets that include streets requiring dig-out repairs.
• Construction material specification recommendations.
TASK 4 PRE DESIGN REPORT
A brief pre-design memo will be prepared, discussing the following items:
• An outline of the project areas for both contract types.
• A summary of the pavement evaluation and slurry seal candidate investigations
• A summary of known drainage issues and recommended solutions.
• A summary of the required ADA curb ramps improvement locations. FHWA checklist
summaries will be provided as an appendix.
• A summary of any public/private utility-improvement projects/upgrades.
• Discussion on maintaining traffic and public access during construction.
• An outline of contract documents,including scale and level of detail on plan sheets.
Task 4 Deliverables:
• Pre Design Report
TASK 5 SLURRY SEAL CONTRACT PREPARATION
5.1 90%Plans, Specifications and Opinion of Cost
5.1.1 Plans will be prepared to a 90% design level for the slurry seal contract. Drawing format
will be AutoCAD Civil 3D 2018, and will be prepared using standard City title block as
provided by the City. Plans will include the following:
• Plans and detail sheets.Plan sheets will be limited to showing the area
16 1 P a g c
proposed for sealing and providing additional detail where warranted.
• General Notes and requirements.
• Traffic control,phasing and coordination details as necessary.
• The following is the anticipated list of plan sheets:
Runnin
Description Sheets g Total
Cover,Drawing Index 1 1
Legend, General Notes,
Traffic Control Notes and 1 2
Sheet Layout Map 1 3
Plan Sheets 13 16
Details and Striping 2 18
5.1.2 Specifications will use City of Tigard standards and the "2018 Oregon/APWA
Standard Specifications for Public Works Construction". Special Provisions will be
prepared, as needed, to address project work not adequately covered in the Standard
specifications.
5.2 Final Plans, Specifications and Opinion of Cost. Final plans, specifications, and an opinion
of cost will be prepared as a reproducible set incorporating review comments from the City.
Task 5Assumptions.
• Striping improvements will be limited to replacing the existing delineation in like
kind and location unless specifically noted.
• Traffic control plans included in the Contract plans will be limited to general notes and
MOT standard plans. No site-specific traffic control plans will be prepared. It is
assumed that the Contractor will prepare detailed and site specific traffic control plans.
• The City v ill provide legal review of all front-end bidding documents.
• Consultant will attend one meeting to review City comments. The hours and cost for this
meeting is incorporated under Task 1.
Task 5 Deliverables:
• Electronic (PDF) versions of the 90% and final PS&E.
TASK 6 OVERLAY CONTRACT PREPARATION
6.1 Ramp Data Collection. Collect horizontal and vertical information of the existing ramp and
adjacent improvements using a robotic total station for all ramps classified as "simple" in previous
tasks. Information will be collected within the roadway,at the curb line,within the existing
sidewalk and will include all utility and above ground features. The information will be translated
to design software to be used for contract plan preparation.A localized horizontal and vertical
datum will be used for data collection which will not be reproduced in the form of construction
staking.
6.2 50%Plans, Specifications Outline and Opinion of Cost
6.2.1 Plans will be prepared to 50% design level for pavement,curb ramp and utility
improvements as determined in the predesign phase. Drawing format will be AutoCAD
17 111
Civil 3D 2018, and will be prepared using standard City title block as provided by the City.
Plans will include the following:
• Plans and detail sheets.Where necessary,more detail will be included such as
centerline or curb line profiles (if topographical survey is available), striping
plans,utility improvement plans, erosion control plans and demolition plans.
• Traffic control,phasing and coordination details.
• Erosion control plans prepared to meet City standards.
• The follow-ing is the anticipated list of plan sheets:
Runnin
Description Sheets 9
Cover,Drawing Index 1 1
Legend, General Notes,
Traffic Control Notes and 1 2
Typical Sections 2 4
Sheet Layout Map 1 5
Plan Sheet—Durham Rd 9 14
Plan Sheet—Upper
Boones Ferry Rd 2 16
Plan Sheet—Alderbrook Dr 1 17
Plan Sheet—Summerfield Dr 3 20
Plan Sheet— 121 st Ave 5 25
Pedestrian Ramp Details 18 43
Details 5 48
6.2.2 A specifications outline and 50%opinion of cost will be prepared.
6.3 90%Plans,Specifications and Opinion of Cost.
6.3.1 90%plans will be prepared incorporating review comments from the City. Specifications
will use City of Tigard standards and the "2018 Oregon/APWA Standard Specifications
for Public Works Construction". Special Provisions will be prepared, as needed, to
address project work not adequately covered in the Standard specifications and will
include any Special Provisions previously prepared by the City to address asphalt and
concrete workmanship. Consultant will attend one meeting to review City comments.
Design will include:
• Horizontal design for the proposed project areas including utility adjustments,
street amenity relocations and striping provisions.
• Two-dimensional curb ramp retrofit/replacement layouts. Layouts will be
developed to the extent possible based on City GIS information and field
measurements collected under previous tasks. Ramp layouts will conform to
PROWAG and ODOT/APWA standards utilizing City and ODOT standard
drawings. It is assumed that the construction contractor will be ultimately
responsible for new ramps meeting ADA requirements. Consultant will coordinate
final layout and grades with the construction contractor under Task 8.
18 Pai: c
6.4 Detailed Curb Ramp Dies (Contingency Task).Additional topographic surve� � i�' Y ) Y, as
discussed in Task 2.2,may be needed to aid in the design of curb ramps and utilities. Curb ramp
design completed under this task will include detailed grading and dimensional information for
each curb ramp based on the gathered topographic survey. For estimating purposes,a total of
eight (8) curb ramps axe anticipated to require this detailed design approach.
6.5 Final Plans, Specifications and Opinion of Cost. Final plans, specifications,and an opinion of
cost will be prepared as a reproducible set incorporating review comments from the City.
Task 6Assumptions
• Of the 72 existing curb ramp locations within the proposed project areas, approximately
52 locations appear to require installation or reconstruction based on a preliminary visual
survey of existing ramp geometry using aerial and street view software.All ramp
reconstructions will be completed within the limits of the existing sidewalk and it is
therefore assumed that adequate Right of Way is available for these reconstructions.All
property acquisition or Temporary Construction Permits necessary to construct the ramp
improvements will be coordinated and obtained by the City.
• The contingency task for detailed curb ramp design assumes that a maximum of eight (8)
ramps will require this approach.
• It is anticipated that striping modifications will be undertaken on Durham Road and
Upper Boones Ferry to accommodate dedicated and/or buffered bike lane facilities.
Other streets may also incorporate striping modifications.The City will provide all
striping modification concepts and Consultant will incorporate the concepts in the
contract drawings. No traffic engineering guidance will be necessary from Consultant
staff for the modifications.
• Utility improvements will be limited to adjusting existing structures to grade and adjusting
grades of drainage inlets as needed. No new utility installation is included.
• Traffic control plans included in the Contract plans will be limited to general notes and
ODOT standard plans. No site-specific traffic control plans will be prepared. It is
assumed that the Contractor will prepare detailed and site specific traffic control plans.
• The City will provide all front-end bidding documents and will complete all legal
reviews as necessary.
Task 67 Deliverables
• Electronic versions of the 50%, 90946 and Final PS&E.
TASK 7 BIDDING PHASE SERVICES
7.l Bidding Services. Consultant will provide bidding services to the Citv,including responding to
bidder's questions and preparing addenda as needed.A summary sheet of all bidder questions and
responses will be provided to the City following the opening of bids, or as requested.
Task 7Assumptions
• City will distribute the contract documents,maintain a plan holder's list, and distribute
addenda as needed.
• Consultant will not attend the bid opening.
Task 7DeEverables
• Addenda
• Bidder question and response summary sheet.
• Recommendation of Award.
19 3' agc
TASK 8 CONSTRUCTION PHASE SERVICES
The Consultant will provide construction administration and inspection serf-ices with support
from the City for additional inspection,public notifications and other coordination related items
as needed. Construction phase services shall include:
8.1 Construction Administration
8.1.1 Conduct the pre-construction meeting with City staff,the contractor and representatives
of the utility companies to effectively communicate those areas of the project which will
require special attention during construction.
8.1.2 Review monthly payment requests by the contractor,verify quantities included in each
pay request and prepare payment recommendations to the City. Complete a final pay
estimate at project completion.
8.2 Construction Engineering and Field Inspection
8.1.3 Review and respond to contractor submittals, shop drawings,requests for information,
and notifications of differing site conditions,the Contractor prepared Quality Control,
Quality Assurance plan,Work plans and completed field testing for conformance to the
contract documents. Consult with the City regarding the acceptability-of material
substitutes or`as- equal'items proposed by the contractor.
8.1.4 Provide construction management oversight of the Contractor's work schedule and
quality, coordinate construction tasks with City,public and other non-agency entities, and
evaluate field design changes as necessary to complete the project.The budget assumes
five (5) hours per week for an eight-week construction period for the overlay contract and
five (5) hours per week for a four-week construction period for the slurry contract.
8.1.5 Attend weekly construction progress meetings to address construction related issues.
8.1.6 Provide daily site inspections to monitor the quality and progress of the work. Provide
inspector's daily report of construction activities for each day of inspection along with
project photos.The budget assumes 45 hours per week for an eight-week construction
period for the overlay contract and 50 hours per week for a four-week construction period
for the slurry sealing contract. Daily inspection services can be supplemented or replaced
by City Staff at the discretion of the City.Additional construction inspection support by
the Construction Manager is assumed for four (4) hours per week for each contract.
8.1.7 Provide a final walk-through of both contracts vith the contractors and City staff at
project completion. Provide written punch list.to the contractors and recommendation
of final acceptance when appropriate.
8.1.8 Carlson Testing or ACS Testing will provide ACP and slurry seal material verification to
supplement the testing completed by the Contractor.The testing agency will be identified
after the preconstruction conference to ensure sure that there is not a conflict of interest
with the Contractor's selected QA/QC firm.
8.1.9 Prepare record drawings for the improvements upon completion of construction.
• Inspection hours based on an eight-week construction schedule at 45 hours
per week for the overlay contract and a four-week construction schedule at 50
hours per week for the slurry sealing contract.
• Quality control testing services and material laboratory-analysis will be provided
by the Contractor with the exception of 3rd Party Quality-Assurance included
in this scope of work. Quality-Assurance tasks assume 24 hours of density
technician time, 8 laboratory tests for material verification and the associated
project management time from the Testing Agency. Specific Quality Assurance
testing needs for the slurry material verification have not yet been determined.
• Post-Construction as-built survey will not be performed.
■ The Contractor will provide all necessary construction staking for the
project including all monument boxes that are shown in the contract to be
20 0a ,r�
replaced or reset by the Contractor.
• QA/QC verification assumes that four mix design verifications will be
completed (2 for the overlay contract and 2 for the slurry seal contract) and
16 total hours of asphalt compaction testing will be provided.
Task 8 Deliverables
• Monthly pay estimates and recommendations.
• Submittal comments and response log.
• Inspector's daily report for each working day of inspection.
• Weekly meeting minutes for each construction meeting.
• Final punch list and recommendation of final acceptance.
• Mix design and density verification reports.
• Electronic (PDF) version of Record Drawings.
TASK 9 DESIGN CONTINGENCIES
The design contingency task has been included to accommodate minor changes of scope during
project development that are not included in tasks 1-7 above and are initiated by the City.
Additional tasks could include additional design services,pavement evaluation,ADA ramp
evaluation and/or public communication support Work under this task will only be completed
following written approval from the City project manager.
TASK 10 CONSTRUCTION CONTINGENCIES
The construction contingency task has been included to accommodate construction phase services
that exceed the projected requirements and timelines included in Task 8. Additional tasks could
include additional inspection, construction management and/or quality assurance testing.Work
under this task will only be completed following written approval from the City project manager.
21111 a;;
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