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City Council Minutes - 07/10/2018 City of Tigard Tigard City Council Meeting Minutes July 10, 2018 STUDY SESSION Council Present: Councilor Woodard, Council President Snider, Council Anderson and Councilor Goodhouse. Council Absent: Mayor Cook Staff Present: Assistant City Manager Zimmerman, City Attorney Rihala and City Recorder Krager A. COUNCIL LIAISON REPORTS Councilor Anderson reported on the PRAB meeting. He noted that the Fanno Creek Trail between Main Street and Hall Boulevard is closed because of a joint project between Clean Water Services and the City of Tigard to remeander Fanno Creek. He was concerned said signs had not been placed warning the public not to walk on that portion of the trail. Some portions of the trail will be moved across the creek and a bridge removed. He said the PRAB continues to be concerned about the status of the city's recreation program after the levy results. The PRAB will discuss this as part of their joint meeting with Council. Councilor Goodhouse said Tigard's fireworks and the Middle of Millen Drive parade were enjoyed by a huge crowd on the Fourth of July. People were parking in Summerfield. He noted that the Westside Economic Alliance is focusing on what communities can do to get classes on trades into the schools because there is a lack of trained employees in the fields of HVAC, construction and welding, etc. and job prospects are good. Councilor Woodard commented on the variety of fun activities and races before the Tigard Fourth of July fireworks started and said he enjoyed hearing the Tualatin Community Band. Administrative Items: Assistant City Manager Zimmerman gave the City Council a copy of a letter from Marland Henderson regarding running for office. The Study Session was adjourned at 6:37 p.m. 1. BUSINESS MEETING A. At 7:30 p.m. Council President Snider called the City Council and Local Contract Review Board to order. B. City Recorder Krager called the roll. TIGARD CITY COUNCIL MEETING MINUTES -July 10, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov Page 1 of 9 Present Absent Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ C. Council President Snider asked everyone to stand and join him in the Pledge of Allegiance. D. Council President Snider asked staff and council for any Non-Agenda Items. None. 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—There was none. B. Citizen Communication—Sign-up Sheet. Linda Monahan, 10248 SW Kent Court,Tigard,OR 97224, said she understood at the next meeting Council would be talking about the draft strategic plan for the Police Department and wanted to make some remarks in advance of having the draft strategic plan put together. She thanked Chief McAlpine for taking a deep dive into the Police Department's operations in developing the strategic plan but had some things she wanted to make sure were covered. She had no notion of what the scope, methodology, or academic research was developed in putting that plan together. She said she was not aware of any community outreach and wanted to make sure that information was included in the strategic plan. There are many studies and strategic plans online and she suggested looking at Olympia,Washington or Tucson,Arizona's plans,which outside consultants developed for$50,000-$63,000. The result of those plans tend to be that more officers and more resources are needed. Ms.Monahan asked some questions that she wanted to see addressed in the strategic plan. How will the department organizational structure and culture facilitate operations within the current budget limitations using best practices? How are staff deployed? Has there been a comparison between the current state of the department's best practices and what is available in academic literature? What is the management framework to ensure accountability and improve performance? How was a forensic analysis conducted to identify actual workload? What are the appropriate shared service agreements to facilitate the safety of the public?What recruitment efforts are employed to increase women and persons of color to reflect the changing demographic in the community? She said she looked forward to seeing the Chief's draft strategic plan and hoped these kinds of questions will be answered. TIGARD CITY COUNCIL MEETING MINUTES -July 10, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 9 Assistant City Manager Zimmerman noted that council received a copy of a letter earlier from former Councilor Marland Henderson. He was unable to attend this meeting so his letter has been added to the record and talks about his desire to run for the council seat that will be vacated by Council President Snider at the end of December,if such seat is placed on the November ballot. C. Tigard Chamber of Commerce—Tigard Chamber CEO Debi Mollahan gave an update on Chamber activities. They have created a candidate endorsement committee because they realize the impact that law and policy makers can have on the local economy. All current candidates for City of Tigard seats were invited to apply.There will be an educational event for small businesses about the Oregon Equal Pay Act on July 24 at 7:30 p.m. at the Broadway Rose Theater. Ms. Mollahan noted that 89 new members joined the Chamber this year. The Tigard Farmers Market will put on the second annual Farm to Table Dinner on the lawn at the Fanno Creek House on August 3, featuring local food and wine. The Tigard Downtown Alliance Street Fair will be held on September 8 from 11 a.m. to 5 p.m. and Latin Fest from 4-8 p.m.. There is still vendor space available. D. Police Department Update—Chief McAlpine gave the monthly police update to council. She showed a slide of the June dashboard. She highlighted that simple assaults have increased but show no pattern and that older vehicle thefts are still climbing with two vehicles stolen from the cinema last night. The Police Department is looking at educational material to put on the website and social media site regarding theft prevention. Calls for service have increased from last year at this time. Even though their workload climbs, officers still have time to self-initiate calls such as for traffic and DUIIs. There were no new violations at the Gentlewoods property.An individual was arrested who was responsible for nine residential burglaries. Police responded to 15 overdoses and were able to employ Narcon to save two of three lives at a hotel overdose. After receiving a search warrant, over 350,000 doses of Fentanyl were discovered. She said the department invested in a tool to field test for Fentanyl without endangering or exposing officers. They received 39 calls about fireworks on the Fourth of July but did not get to the majority of those calls as officers responding to some property crimes and DUIIs. She noted that mental health holds have increased and involve officers for at least two hours when individuals need to be taken by police to hospitals or jail. 3. CONSENT AGENDA: (Tigard City Council) — A. RECEIVE AND FILE: 1. Council Calendar 2. Council Tentative Agenda for Future Meeting Topics B. APPROVE CITY COUNCIL MINUTES • May 8,2018 • May 22,2018 TIGARD CITY COUNCIL MEETING MINUTES —July 10, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 3 of 9 Councilor Woodard moved to approve the Consent Agenda as presented. Councilor Anderson seconded the motion and Council President Snider conducted a vote. The motion passed unanimously. Yes No Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook (Absent) 4. CONSIDER RESOLUTION APPOINTING MEMBERS TO THE COMMITTEE FOR COMMUNITY ENGAGEMENT Communications Strategist Owens, staff liaison to the CCE, said two vacancies opened up in April. Councilor Woodard and Mayor Cook were on the interview committee and it was encouraging to see four great people step up to volunteer for the community. Lauren Rowles and Taylor Sarman were selected and are recommended for appointment. Councilor Anderson moved to approve Resolution No. 18-36. Councilor Goodhouse seconded the motion. City Recorder Krager read the number and title of the resolution. Council President Snider conducted a vote and Resolution No. 18-36 passed unanimously. Resolution No. 18-36 — A RESOLUTION APPOINTING LAUREN ROWLES AND TAYLOR SARMAN TO THE COMMITTEE FOR COMMUNITY ENGAGEMENT, EACH FOR A TERM OF FOUR YEARS,EFFECTIVE JULY 18, 2018 THROUGH JULY 17,2022 Yes No Councilor Goodhouse ✓ Council President Snide ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook (Absent) Council President Snider invited new Committee for Community Engagement member Lauren Rowles up to the dais and presented her with a City of Tigard pin. 5. LEGISLATIVE PUBLIC HEARING: CONSIDER ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 15.08 TO CONFORM THE CITY'S VACATION PROCESS TO STATE LAW A. Council President Snider opened the public hearing. B. Council President Snider announced the hearing procedures. TIGARD CITY COUNCIL MEETING MINUTES -July 10, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 4 of 9 C Assistant City Engineer McMillan gave the staff report. She said staff have been working on several street vacations and identified that the city's process was very confusing and the code section had many incorrect cross-references. She said adopting standards from Oregon Revised Statute 271 still provides a public process and notice. Staff streamlined the previous process in the suggested code language. D. Public Testimony—No one signed up to speak. E. Response to testimony by staff. None. F. Council President Snider closed the public hearing. G. Council Discussion and Consideration: Ordinance No. 18- 13. Councilor Woodard moved for adoption of Ordinance No. 18-13. Councilor Goodhouse seconded the motion. City Recorder Krager read the number and title of the ordinance. Ordinance No. 18-13—AN ORDINANCE AMENDING CHAPTER 15.08 OF THE TIGARD MUNICIPAL CODE TO CONFORM THE STREET VACATION PROCESS TO STATE LAW City Recorder Krager conducted a roll-call vote and Council President Snider announced that Ordinance No. 18-13 was adopted unanimously. Councilor Anderson noted that staff did a good job cleaning up this portion of the code. Yes No Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook (absent) 6. LEGISLATIVE PUBLIC HEARING: CONSIDER ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 2.04 TO AUTHORIZE THE CITY MANAGER TO EXECUTE CERTAIN REAL PROPERTY DOCUMENTS A. Council President Snider opened the public hearing. B. Council President Snider announced the hearing procedures. C. Assistant City Engineer McMillan gave the staff report. She said engineering staff and the city attorney have identified a need to clairify city manager signing authority for easements and rights of way. This code language change provides a more uniform process for executing these documents. It would also allow the city manager to relinquish easements held by the city that are no longer needed. D. Public Testimony—There was none. E. Response to testimony by staff. None. F. Council President Snider closed the public hearing. G. Council Discussion and Consideration: Ordinance No. 18- 14 Councilor Anderson moved for adoption of Ordinance No. 18-14. Councilor Woodard seconded the motion. City Recorder Krager read the number and title of the ordinance. TIGARD CITY COUNCIL MEETING MINUTES -July 10, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 5 of 9 Ordinance No. 18-14—AN ORDINANCE AMENDING CHAPTER 2.04 OF THE TIGARD MUNICIPAL CODE TO CLARIFY THE CITY MANAGER'S SIGNATURE AUTHORITY ON CERTAIN REAL PROPERTY DOCUMENTS City Recorder Krager conducted a roll-call vote and Council President Snider announced that Ordinance No. 18-14 was adopted unanimously. Yes No Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook (absent) 7. LEGISLATIVE PUBLIC HEARING: CONSIDER AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 7.70—SECONDHAND DEALERS AND TRANSIENT MERCHANTS A. Council President Snider opened the public hearing. B. Council President Snider announced the hearing procedures. C Police Sergeant Erickson gave the staff report on updates to the Tigard Municipal Code Chapter 7.70 regarding secondhand dealers and transient merchants. The amendments remove reference to a specific recordkeeping system vendor, Northwest Regional Automated Information Database (RAPID), and replace it with generic language. The recordkeeping system allows police to investigate criminal activity,recover stolen property, identify suspects and ensure compliance with the secondhand dealers code. This change will allow more operational flexibility. D. Public Testimony—None. E. Response to testimony by staff. None. F. Council President Snider closed the public hearing. G. Council Discussion and Consideration: Ordinance No. 18-15 Council President Snider commented that he has a few business acquaintances who work in the pawn industry and commented that they were happy to see this change. They recognized that the name of a particular system should not be listed in the code and they look forward to using another system in the future. Councilor Woodard asked why the change was being made from RAPID. Sergeant Erickson said they are looking at their options and there is a product that is under consideration. He said RAPID does not have all the capabilities they are seeking and there are other options that provide more information. Councilor Goodhouse moved to approve Ordinance No. 18-15. Councilor Anderson seconded the motion. City Recorder Krager read the number and title of the ordinance and conducted a roll-call vote. TIGARD CITY COUNCIL MEETING MINUTES -July 10, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 9 Ordinance No. 18-15—AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 7.70 TO DELETE REFERENCES TO RAPID AS THE CITY'S RECORDKEEPING SYSTEM FOR SECONDHAND DEALERS Yes No Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook (absent) Council President Snider announced that Ordinance No. 18-15 was adopted unanimously. 8. LOCAL CONTRACT REVIEW BOARD—CONSIDER AUTHORIZING THE PURCHASE OF SHELTER/RESTROOM FOR DIRKSEN NATURE PARK Senior Management Analyst Barrett and Engineering Project Manager Peck presented the first of two agenda items related to the same project, a shelter/restroom for Dirksen Nature Park.. The purchase award under consideration is for a pre-engineered shelter/restroom,which will be the future location for site interpretation and wayfinding and will be a congregating area for nature tours, camp, Fowler Middle School classes and will serve as the main facility to support lacrosse, cricket, soccer and ball field users. These amenities are identified in the Summer Creek Property Master Plan for Dirksen Nature Park, finalized in 2012. The two nature play areas include timber structures and climbing elements. Site furnishings include benches and picnic tables. The project will also restore the Fanno Creek pathway from the work area over to Tigard Street. Senior Management Analyst Barrett said staff recommends a cooperative purchase through a company called BuyBoard Cooperative Purchasing Network. This will allow the city to save on the purchase and mark up and avoid the full RFP process. The Local Contract Review Board is being asked to approve the purchase of a Romtec Multi-user Restroom with 28-foot extension for $115,462. Councilor Woodard moved to approve the purchase of the shelter/restrooms for Dirksen Nature Park. Councilor Anderson seconded the motion. Council President Snider conducted a vote and the motion passed unanimously. Yes No Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook (absent) TIGARD CITY COUNCIL MEETING MINUTES -July 10, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 9 9. LOCAL CONTRACT REVIEW BOARD—CONSIDERATION OF CONTRACT AWARD FOR DIRKSEN NATURE PARK RESTROOM AND NATURE PLAY CONSTRUCTION Senior Management Analyst Barrett and Engineering Project Manager Peck presented this agenda item. Mr. Barrett said for the construction a full Invitation to Bid was issued and the low bidder was Columbia Construction. The bid price was $835,779. Staff looked at the bid and reduced the overall bid to $821,479 by removing the clubhouse portion of the nature play area. This did not in any way reduce the lowest bid. Staff recommends approval of a construction contract award to Columbia Construction for$821,479. Councilor Woodard clarified that the restroom and picnic shelter are included in the bid. He asked for the locations of the two play areas and restroom. Mr. Peck said the nature play areas surround the structure and all are located at the north end of the sports field,near where the big sequoiaa logs are resting. There will be concrete flatwork for the restrooms,park benches and picnic table, connecting to the Fanno Creek Trail. In response to a question from Councilor Woodard regarding the square footage of the footprint, Mr. Peck said it totals 5,000 square feet, of which 1,600 square feet is the restrooms and shelter. Councilor Anderson moved for approval of the contract for Dirksen Nature Park Restroom and Nature Play Area Construction as presented. Councilor Goodhouse seconded the motion. Council President Snider conducted a vote and the motion passed unanimously. Yes No Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook (absent) 10. NON-AGENDA ITEMS 11. EXECUTIVE SESSION None Scheduled. 12. ADJOURNMENT At 8:11 p.m. Councilor Woodard motioned for adjournment. Councilor Anderson seconded the motion and all voted in favor. TIGARD CITY COUNCIL MEETING MINUTES -July 10, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 9 Yes No Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook (absent) Carol A. Krager, City Recorde At Jaso Hider, Council President Date TIGARD CITY COUNCIL MEETING MINUTES -July 10, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 9 of 9