The URL can be used to link to this page

07-19-2018 Council Newsletter n r�' u o i v a-1 , , tte r Pmnded to the 7agard i_:zt3 C oim a/or a zveeker Gasz.! to rm).aorreaJt o eimnt iv" RJJlleJ- July 19, 2018 1. SW Corridor Housing Strategy Material Tuesday,Aug. 14 Business Meeting The exhibit for Agenda Item 6 on the July 24, 2018 6:30 p.m. —Town Hall .agenda had a placeholder. Sean received the SW Tuesday,Aug. 21 Workshop Meeting Corridor Housing Strategy report and it has been attached to the electronic packet. Councilors Anderson 6:30 p.m. —Town Hall and Woodard have a paper copy in their mailbags. Tuesday,Aug. 28 Business Meeting 6:30 p.m. —Town Hall 2. CIP Project Management Update Business Meeting 4 t Sep . Bus Attached please find the PM Worksheets for the Tuesday, Bus m. —Town Hall Council Packet for the July 24 Study Session along p' with a memo from the City Engineer. 3. Thanks! The police department shared the attached commendations for their service. 4. Approved Special Event Permits • Block Party: Aug. 19, 4-7 p.m. at 15657 SW Summerfield Ln. • Block Part;Aug. 18 noon-7 p.m. @ 7025 SW Mapleleaf St 5. Public Works Update An update on Public Works activities is attached. 6. Press Release The city issued the following press releases this week: Convenience store employee assaulted during robbery 7. News Tigard chief unveils police strategic plan • Fanno Creek Park Trail, Dirksen Nature Park close along trail for construction Man beats Plaid Pantry worker during attempted robbery,police say • Store clerk pistol-whipped at Tigard Plaid Pantry 8. Council Calendar Tuesday,July 24 Business Meeting 6:30 p.m. —Town Hall Tuesday,Aug. 7 Aleetitig Can.cel eci for National Night Out 1312',SW Hall Bl;d-Tigud,OR 97223 1 X eb v m ig� d=oi go:- Phone 503 639 4171i. F--U: 503 684-297 TDD 503 o8427-2 Item#A Newsletter:&4 I9 � " City o f Tigard Memorandum To: Honorable Mayor & City Council From: Lori Faha, P.E., City Engineer Re: Supplemental Information for July 24, 2018 Council Study Session Briefing on Capital Improvement Plan (CIP) Projects Date: July 18, 2018 Attached please find copies of the June 2018 status reports for all FY2017-18 CIP projects managed by Engineering. These reports summarize work, budget and schedule status for each project. The reports support the end of fiscal year CIP status report that will be presented to Council at the July 24 Study Session. Enclosure FACILITIES Civic Center Visioning Plan Kim McMillan EMIRS, 91020 AN 6/20/18 The existing 20-year facilities plan(developed in 2008)is in need of updating or being replaced.A space and facilities strategic plan is needed to not only determine the best use of existing space but to also determine the best strategy for long-term needs.The space planning includes assessment of staff,police,recreation and other community needs. •: On Target * MWA Architects—Closed O Minor Issue MWA Architects— 7 6/30/18 •• On Target Total Project Budget: $537,000 Status: Planning Total Project $400,684 $ External 460,000 $51,883 Internal — $77,000 FY 2017/18 $91,998 External 1i;a nnn $15,692 Internal 540.000 Total Project%Spent: 84% Project Manager's Total Project Estimated%Complete: 85% 1) Contract awarded—July 2016 • 2) Task Force Committee formed—July 2017 Project extended to FY18 to incorporate input from a Citizen Advisory Group • Completed public involvement efforts,including stakeholder interviews,focus groups and phone surveys • Evaluated future space requirements • Evaluated existing site characteristics • Evaluated site massing • Completed adjacency matrix for site • Completed review FTE forecast memo from ECONW • • Preliminary cost estimates completed • • Formed Citizen Advisory Group •: • Levy/Bond Task Force(LBTF)has been meeting to discuss Local Option Levy • LBTF has begun meetings to discuss Civic Center needs • LBTF has toured Tigard and West Linn Police stations LBTF will be learning about funding&financing options for new city facilities • LBTF will be discussing values and how they apply to city services and facilities • Task force met to debrief of the Local Option Levy vote. • Task force and Asst.City Manager Eric Zimmerman agreed to cancel further meetings. May resume later in FY19. • The task force may be asked to reconvene to discuss the Civic Center and potential bond/financing options. A new contract would then need to be issued and budget appropriated. • This effort will identify risks and issues associated with a bond measure for a Civic Center • Contract closed at the end of FY18. PARKS N Fanno Creek Remeander(City/Clean Water Services) MU1.1 Andy Newbury 92013 6/20/18 This joint project with Clean Water Services will result in lengthening the stream channel,which is recommended in order to lower or eliminate the rate of incision or erosion by decreasing the steepness/slope of the streambed.This will require the removal and replacement of the Ash Avenue Pedestrian Bridge,replacing it with one designed for better flood passage.The project also includes reconstructing a segment of the Fanno Creek Trail providing for an upgraded trail that is not subject to failures due to creek bank erosion. On Target * Clean Water Services OMinor Issue HDR Engineering On Target Total Project Budget: $1,400,000$1,600,000 Status: Construction City of Tigard Budget: $580,990 $675,000 Total Project $109,177 External $632,000 $20,532 Internal - $43,000 FY 2017/18 $71,676 External $455,000 $7,840 Internal , $15.000 Total Project%Spent: 19% Project Manager's Total Project Estimated%Complete: 20% Project Schedule *CWS is delaying construction to spring/summer 2018 Snapshot • Contractor has begun excavation of new creek channel. and Schedule Progress NOWNT-717T • Fanno Creek trail closure needed for construction from July 10—end of August. • Continued work on new creek channel. • Continued streambank failures with potential impacts to the Fanno Creek Trail and a sanitary sewer line under the trail are at risk until the project is completed. IMF- Due to permitting delays,construction is not scheduled to begin until summer 2018 and ending in fall 2018 Total project budget increase approved in FY18 budget to account for updated cost estimate PARKS a Dirksen Nature Park-Oak Savanna Restoration Carla Staedter 1i P—MV 92016-02 RM6/20/18 A nine acre area of Dirksen Nature Park houses some remnant Oregon white oak populations.This area is being restored back to a native oak savanna to be used for education and enjoyment by the public.The project will remove non-native trees,shrubs and grasses.Native grasses and wildflowers will be planted along with additional oak trees and a native shrub hedge around the savanna.A walking trail through the savanna will be lined on each side with rustic buck and pole fencing made from trees taken down as part of the restoration. On Target * Ash Creek Forest Mgmt.–6/30/19 On Target On Target Total Project Budget: $318,000 Status: Construction Total Project $193,302 External $278,000 $23,672 Internal — $39,000 FY 2017/18 $39,294 External $79,000 $6,310 Internal — $10,000 Total Project%Spent: 68% Project Manager's Total Project Estimated%Complete: 85% 1) Monitor Site Summer/Fall 2018 Spray if Needed 4) Camas Celebration Grand Opening May 2019 2) Additional bulb planting–Oct-Dec.2018 5)Control Cattle Graze end of May 2019 3) Oak Planting Oct. 18 to March 19 Snapshot of Work • Spring spraying completed grasses and bulbs are establishing well,strong camas bloom both planted and existing areas. and Schedule • Weed Control ahead of schedule diverted funding to additional planting Progress • Begin transition to Parks Maintenance Staff. Have 1 year overlap to train • Summer Monitoring for Weeds and Spray as Needed • Fall 2018 Winter 2019 planting of oaks and additional shrubs as needed • Long-term management of Oak Savanna requires grazing or burning. Most of the savanna at Dirksen is wet meadow. If grazing is chosen,need to get DSL/CWS approval to have animals in a wetland. If burning is used,need to have approval and support of TVFR • Operations staff need to be updated and educated about the long-term care of the oak savanna. They may need an annual budget to contract with a native area restoration company for an additional 5 years to ensure a strongly established savanna. • Extra seeding and weed removal of the area between Tigard Street and the edge of the savanna will be required as an interim solution until half street improvements and the paved trail are constructed in 2021 or later Dirksen Nature Park-Oak Savanna Overlook Carla Staedter 92016-03 6/20/18 Installation of a hard surface overlook at a high point in the Oak Savanna will provide park users an area to experience and view the newly-restored savanna. The overlook will include a walkway and will incorporate a stone veneer seat wall and basalt columns laid sideways to discourage entry into the savanna. These basalt columns will have descriptive words sandblasted into their faces describing the character of a savanna. Bronze replicas of plants,insects and animals that live in an Oak Savanna will be embedded into the paving of the overlook. On Target * Rip Caswell(Sculptor)—Closed On Target * Lee Contractors—10/31/17 On Target * Ash Creek—6/30/19 Total Project Budget: $94,000 Status: Construction Total Project $69,936 External $73,000 $21,849 Internal $21,000 FY2017/18 $36,936 External $40,000 $8,709 Internal $8,000 Total Project%Spent: 98% Project Manager's Total Project Estimated%Complete:100% Begin commissioning of Brass Replicas—July 2016 4) Bidding—May 2017 E2) Design—Jan 2017 5) Construction—July 2017 Permitting—April 2017 6) Complete sandblasting on overlook rocks—June 2018 8 *2/17/17 Schedule updated to reflect grant • Work completed. Project to close. • Project is complete. • Sandblasting of words on basalt columns will be moved to a future interpretive project to allow any remaining funds to move to the shelter and nature play projects. Dirksen Nature Park-Nature Play Areas Carla Staedter • 92016-04 6/20/18 This project will construct two play areas designed to provide park users with the opportunities to climb,run,jump and build with rocks,logs and other natural features.One area will be designed for toddlers and younger children while the other will provide more challenging natural play elements.The play areas will be sited on the outer edge of the park's mowed playfield bordering a forest.They will be covered in bark chips and adjacent to the future restroom/interpretive shelter. On Target • On Target •• On Target Total Project Budget: X000$333,000 Status: Design Total Project $195 External $305,000 $17,044 Internal $28,000 FY 2017/18 External $10,000 $11,835 Internal $10,000 Total Project%Spent: 5% Project Manager's Total Project Estimated%Complete: 5% 1) Park design completed—April 2016 4) Construction—August 2018 2) Permitting completed—March 2018 5) Substantial completion—Dec.2018 3) Bidding—April 2018 • Project bids for this work and restroom/shelter received June 5th • In-house update of nature play area design to incorporate library sequoia wood completed • In-house preparation of sequoia logs that are part of the Paul's Forest installation,(a set of 3 large logs with fairy and elf doors embedded in the log for imaginative play.)Parks will complete when additional summer temporary workers are onboard summer 2018. • Construction to begin August 2018 • Bids were higher than estimated,removed one piece of play equipment installation to reduce costs,Q1 budget adjustment will be requested for this project and the restroom/shelter project • Project construction was moved to summer 2018 to respond to funding availability,above schedule reflects approved adjustments • Project budget increase included in approved FY18 budget,reflects updated construction cost estimating • - Dirksen Nature Park—Forested Wetland Restoration and Jeff Peck Boardwalk • 92016-05 6/20/18 A forested wetland is located in the center of Dirksen Nature Park. The health of the wetland is threatened by numerous demand trails and the presence of non-native plants. The project will restore and protect the wetland by removing non-native vegetation and abandoning old demand trails,replanting with native emergent vegetation and establishing a new trail and elevated boardwalk. The boardwalk will allow park users an up close and personal look at this watery and unusual wetland. { second Felwalk will be eenstFueted at the existiRg FanRe('=Feel(T-FaH and Will alleW PaF'(useFs an elevated V4_-;.A0 of the ga.R.Re C=Feel . Due to construction cost increase,the second boardwalk will not be funded at this time. On Target * Western Wood Struc.—12/31/17 * Morgan Holen—12/30/17 On Target * Lee Contractors—10/31/17 * Carlson Testing—12/30/17 0 Minorlssue * Geotechnical Resources-6/30/18 * NW Youth Corps—4/30/18 Total Project Budget: $295,000 Ws: Complete Total Project 236 101 External $265,000 "A Internal m $30,000 FY 2017/18 $235,520 External $265,000 $19,717 Internal _ $10,000 Total Project%Spent: 93% Project Manager's Total Project Estimated%Complete: 100% • • This project is completed • Boardwalk,soft path,and forested wetland restoration complete r.• II UpcomingWork • Sand blasting words into basalt columns Items • The second boardwalk to be constructed at the existing Fanno Creek Trail has been removed from the project scope due in to escalating construction costs. It will be considered a stand-alone project in the future when funding becomes available. This allows for the remainder of the project to match the budget a Dirksen Nature Park-Interpretive Shelter and Restroom Jeff Peck 92016-06 6/20/18 a " This project will construct a covered interpretive shelter with attached restrooms adjacent to the nature play areas. It will include a hard-surfaced pathway to the Fanno Creek Trail,benches,picnic tables,covered awning and all required site utilities. The facility will be designed to accommodate undercover outdoor learning and picnicking and provide a needed gathering area for the park and adjacent Fanno Creek Trail. OMinor IssueTS Gray Construction—Closed On Target •• On Target Total Project Budget: $578,000 $736,000 Status: Awaiting Start Total Project $2,695 External $694,000 $40,147 Internal _ $42,000 FY 2017/18 $621 External $175,000 $31,542 Internal $15,000 Total Project%Spent: 7% Project Manager's Total Project Estimated%Complete: 5% 1) Grant application and presentation—June 2016 5) Purchase Romtec Restroom—August 2018 2) Grant award—July 2016 6) Begin Construction—July 2018 3) IGA signed by Council—April 2017 7) Substantial completion—October 2018 4) Permitting—(March-July 2018) • Amended 120-C erosion&sediment control plans submitted to CWS. • Invitation to Bid(ITB)published on May 7,2018. • Bid Opening-June 12,2018 LOOK AHEAD Upcoming Work • Council meeting for purchase of restroom facility—July 10,2018 Items • Council meeting for ITB Contract award—July 10,2018 • Additional Parks SDC funding requested to supplement construction costs. Allocation will be requested in Q1. • 10%budget increase included in the FY19 budget PARKS Tigard Street Heritage Trail and Public Space Jeff Peck&Schuyler Warren 92034 "Fif The city has signed a lease for the use of the inactive railroad corridor from Tiedeman Avenue to Main Street.The City was awarded a Connect Oregon VI Grant and Washington County MSTIP funding to assist with the development of 3/4 mile, 12'wide multi-use pathway with amenities including fencing,lighting,landscape,and art features. A public open space will be created adjacent to Main Street and the Tigard Chamber of Commerce building. This project is related to LQC 98009 which used porous paving material to create a temporary pathway in advance of the full project. 0 Minor Issue * Walker Macy—Closed * Alta—10/25/18 0 Minor Issue * CES I NW—Closed * Pacific Habitat—1/31/19 On Target * AMEC—Closed Total Project Budget: $1,293,000� $1,300,000 Status: Design City of Tigard Budget: $352,000 Total Project $213,604 External $1,200,000 $94,975 Internal — $100,000 FY 2017/18 $106,610 External $890,000 $48,289 Internal I= $40,000 Total Project%Spent: 24% Project Manager's Total Project Estimated%Complete: 20% 1) Connect Oregon grant award notification—Nov 2016 4) Invitation to Bid—September 2018 2) Begin design services—May 2017 5) Begin Construction-TBD 3) Permitting—(January—September 2018) • Public engagement meetings(3 total)between —June 29,2017 and August 31,2017 • Pre-60%Design Submittal received—January 19,2018 • 60%Design Submittal received—February 14,2018 • 60%City and ODOT comments sent to Alta—March 27,2018 •• • - • Scope Reductions to match project budget • Prepare MOU with Downtown Alliance for Washington County Visitors Association(WCVA)grant and MOU with Rotary for clock.National Endowment of the Arts(NEA)grant. • Submit Rail Crossing Orders for Main Street and Tiedeman Avenue. • Locate existing utilities to determine best route to install new sewer and water services for future restroom location. • 90%Design submittal • Aesthetic elements including public plaza amenities may be limited due to ODOT rail limitations and requirements • All desired amenities will cost more than current budget and the city is exploring additional grant funding opportunities • Railroad crossing permitting for Tiedeman Avenue is delayed with adjacent property access issues. Working with ODOT and TriMet to move project forward with Rail Crossing Order Applications. • Project budget updated in FY18 budget to reflect updated internal cost estimate • Construction budget moved to FY19 Fanno Creek Trail Connection(RFFA) Mike McCarthy • 92046 6/20/18 This project constructs four segments of the Fanno Creek Trail.Segment 1-Grant Avenue to Woodard Park,Segment 2-Ash Avenue to Hall Boulevard,Segment 3-City Library to Bonita Road,Segment 4-85th Avenue(south of Durham Road)to the Tualatin River.There is a separate CIP(#92013-The Fanno Creek Remeander)which will realign the trail from Main Street to Ash Avenue.The Regional Flexible Funds Grant is federal dollars. 0 On TargetT hCreek—Closed • O Minor Issue •• On Target Total Project Budget: $5,461,000 $5,486,000 City of Tigard Budget: $ ,'qi 11,09 $1,140,000 Total Project $144,597 External $930,000 $119,468 Internal $210,000 FY 2017/18 $132,907 External $455,000 $39,115 Internal —$60,000 Total Project%Spent: 23% Project Manager's Total Project Estimated%Complete: 28% :4) Design team selected—Feb 2016 Design Started—Nov 2017 Preliminary(30%)Plan Review—July/August 2018 Construction—2020-21 • Design is in progress;Preliminary(30%)Plans will be reviewed in July and August • Technical and Citizen Advisory Committees and Public Open House has been held • Survey and geotechnical evaluation is in progress • Tentative alignment has been identified •• • Design work continues; • Technical and citizen advisory committees continue • Public open house tentatively in August • Design and construction contracts being run through ODOT • Extended duration of consultant scope and fee negotiations by ODOT has required more city staff coordination time and Risks/issues cost than originally anticipated • Federal transportation funds are only allowed to be spent on some trail amenities;Separate city funds will be necessary to really provide a nice trail user experience PARKS Tiedeman Crossing/Fanno Creek Trail Carla Staedter ■ MEMO 92051 6/20/18 With the Open Spaces Bond Measure,Metro will fund the design and construction of the Tiedeman Connection gap in the Fanno Creek Trail.The project will realign the trail near Tiedeman Avenue to address safety issues.Construction will include a new pedestrian bridge over Fanno Creek. OO Minor Issue JJN[TIGA—Metro Minor Issue A Amendment with Metro completed •• O Minor Issue Total Project Budget: $660,000 Status: Construction Total Project $188,004 External $595,000 $80,354 Internal —$65,000 FY 2017/18 $9,704 External $365,000 $19,631 Internal - $20,000 Total Project%Spent: 38% Project Manager's Total Project Estimated%Complete: 60% High internal expenditures reflect staff time needed for complex permitting 1) Bridge fabrication contract released—July 2017 4) General construction start date—August 2018 2) Bridge Delivery date—September 2018 5) Complete new trail and install bridge—December 3,2018 3) Bid general contract—June 2018 6) Project complete—December 30,2018 to meet IGA. • Bridge currently being manufactured in Minnesota and on track for delivery September 1,2018. • Percent complete and budget spent numbers are misleading since%of the cost of the bridge is billed at delivery • Project bid significantly higher than engineer's estimate due to challenging bidding climate. Prices are not expected to go down for projects of this size due to many competing projects across the region for the next 8 months. 11mr.r.MIT Mm • Metro/CWS negotiating easement sanitary encroachment agreement. • Finalizing easements so PGE line can be moved out of construction area. • May need to move forward with project prior to having a final agreement in place between CWS and Metro for sanitary easement encroachment to meet project schedule. • Difficult bidding climate. Will need to request Q1 project budget increase to cover higher bid costs(Metro will still be funding approx.90%of project budget). • Metro has agreed to fund$140K of project cost/scope increases due to increasing bridge width,current bidding climate, and additional floodplain work. IGA amendment reflecting this increased funding was approved by Council,project budget is updated to total$800,000 in FY19 budget. • Have entered into an agreement with Clean Water Services to take over site planting and plant establishment resulting in a project cost savings of approx.$25K Bull Mountain Park Trail Jeff Peck 92052 6/20/18 Paved trail connection through the park.This project supports the vision statement in the City of Tigard's Strategic Plan:"The most walkable community in the Pacific Northwest..."It helps serve as a match for the Friends of Bull Mountain Park Nature in Neighborhood Grant from Metro. 0 Minor Issue * Lango Hansen—12/31/17 0 Minor Issue * MOU-Friends of Bull Mountain Park-4/30/17 Amendment 1 .. 0 Minor Issue Total Project Budget: $190,000$160,500 $177,500 Status:Complete Total Project $147,078 External $32s,999 $36,675 $142,000 Q1 Internal $35,000 FY 2017/18 External $57,415 $43,000 $9,129 $60,000 Q1 Internal — $5,000 Total Project%Spent: 104% Project Manager's Total Project Estimated%Complete: 100% 1) The project is complete. PARKS/FACILITIES/TRANSPORTATION a Americans with Disabilities Act Transition Plan Lori Faha 92055 6/20/18 The city must complete an up-to-date Americans with Disabilities Act(ADA)Transition Plan. The ADA Transition Plan will focus primarily on accessibility and barrier removal needs in the city transportation,parks,and facilities(buildings)system. The city has previously completed accessibility and condition inventories of some parts of these systems. This data will be utilized in this effort. The Plan will also integrate and coordinate the schedule of needed improvements with ongoing and planned projects such as the Pavement Management Program. O Minor IssueMIG—12/31/19 OMinor Issue On Target Total Project Budget: $225,000 Status: Planning Total Project $1,964 External $200,000 $23,218 Internal —$25,000 Total Project%Spent: 11% Project Manager's Total Project Estimated%Complete: 15% 1) Kickoff meeting Feb 2018 2) Facility&Parks Evals March-May 2018 3) ROW Evals April-Aug 2018 • 4) City Policies&Standards Eval March-June 2018 5) Citizen Focus Group Meetings April 2018,Oct 2018,Dec 2018 6) Draft Plan Oct-Dec 2018 7) Final Plan for Council Jan 2019 • Formed citizen focus group and held first meeting Snapshot of Work • Held kick off consultant meeting,ROW evaluation methods meeting,and internal staff current ADA practices meeting and Schedule • Consultant working on assessments of city buildings,parks and ROW(sidewalks&ramps) Progress • Internal staff questionnaires on current practices all completed • Consultant completed review&comments on city Public Works Design Standards NoffMMM ' Upcoming Work • Consultant complete facilities,ROW and parks evaluations and review with city staff Items • Develop prioritization criteria • Update to Council in September Risks/Issues • An up-to-date ADA Transition Plan is needed ASAP to comply with regulations and provide legal coverage • Consultant fees were somewhat larger than budget after negotiating needed scope elements—project budget increase for consultant fees and additional staff time needed to manage longer project schedule are included in FY19 requested CIP budget Fanno Creek Slope Stabilization(Arthur Court) Andy Newbury • 93009 6/20/18 7V Sanitary sewer piping and a section of Fanno Creek Trail are being threatened by erosion on the outside bend of Fanno Creek. A section of the bank along Fanno Creek near Arthur Court has eroded due to high water levels. This is threatening a sanitary sewer main and a portion of the Fanno Creek Trail. The project will restore the section of eroding bank and divert high flows from the impacted areas. 0 Minor Issue * AMEC—Closed * Shannon&Wilson—6/30/18 QMinor Issue * Morgan Holen—Closed Minor Issue * Integrity Tree—Closed Total Project Budget: $1,155,000 Status: Design $1,340,500 Total Project $136,105 External $1,340,500 $50,854 Internal — $125,000 Project Budget FY 2017/18 External $6,251 $29,557 $50,000 Internal $10,000 Total Project%Spent: 16% Project Manager's Total Project Estimated%Complete: 15% 1) 30%design—^^ems^ 7 August 2018 5) Bid and award—May 2018 Mach 2019 2) 60%design—',�^'°^'°September 2018 6) Begin construction— ',i�^'°June 2019 Project3) Final design—Feb.2018 Q^'8 November 2018 7) End construction—August 2018 October 2019 4) Permitting—ApF.2019 November 2019 • Geotechnical report completed. • Wetland determination submittal to DSL. • Begin 30%design plan set. • 30%Design submittal • Permit submittal to DSL/Corps • Continued streambank erosion may occur with potential impacts to the Fanno Creek Trail and a sanitary sewer line near the trail at risk until the project is completed • If an individual permit from DSL/Corps is needed for this project,project construction will be delayed until next summer • Budget increase has been requested due to additional bank repairs needed • Due to meetings with the agencies and permitting timelines,construction of this project will occur in the summer of 2019. • Project scope and budget increased to address larger bank erosion zone. SANITARY SEWER East Tigard Sewer Replacement Jeff Peck , 93013 OR6/20/18 This project is in the Sanitary Sewer Master Plan and involves increasing the capacity of an existing sanitary sewer line(serving the area north of Hunziker Street)to prevent overflows and to improve the access for routine maintenance.It will also provide sanitary sewer service for a portion of the undeveloped adjacent parcel(the Fields property).Clean Water Services(CWS)is funding the majority of this project. OMinor IssueCESNW(due-diligence)—Closed On Target lowBraun CES NW—12/31/17 .� Minor Issue —„ 2/28/18 Total Project Budget: $2,260,000 Status: Complete City of Tigard Budget: $246,090 $219, $264,000 Total Project $1,916,637 External t,�98 $169,030 $2,107,000 Q1 Internal = $134,999 Project Budget $153,000 FY 2017/18 $1,666,015 External t,�00 $1,815,000 Q1 $75,774 Internal E $60,000 Total Project%Spent: 92% Project Manager's Total Project Estimated%Complete: 99% 1) Braun Construction reached final completion on April 11,2018. • Punch list completed. • Project Asbuilts completed. • Environmental cleanup letter received • Warranty period. • City and CWS to finalize project costs. • Close out consultant contracts. SANITARY SEW' Pacific Highway Sanitary Sewer Line Andy Newbury • 93055 6/20/18 0 This project will repair approximately 3,520 linear feet of sanitary sewer line from 65th Avenue to Pfaffle Street within the southbound lane of Pacific Highway.If possible,a cured-in-place-pipe(CIPP)trenchless construction method will be used;this should minimize traffic disruption on Pacific Highway. •: On Target ]JIVIn ntury West—67 6/30/18 On Target ituform Tech—6/30/18 •• On Target Total Project Budget: $340,000 Status: Complete Total Project $171,063 External $303,000 $14,820 Internal — $37,000 FY 2017/18 $135,184 External $250,000 $8,992 Internal =$15,000 Total Project%Spent: 55% Project Manager's Total Project Estimated%Complete: 100% 1) Hire consultants—Oct 2016 5) Permits—July 2017 Project Schedule 2) 30%design—Feb 2017 6) Bid and award—July 2017 3) 60%design—Mar 2017 7) Begin construction—March 2018 4) Final design—June 2017 8) End construction—May 2018 Snapshot . • Project is complete. Progressand Schedule SANITARY SEWER N East Fork Derry Dell Creek(Viewmont Ct to Fairhaven Way) Carla Staedter 93057 6/20/18 Erosion of the East Fork of Derry Dell Creek has resulted in exposed manholes and laterals of the adjacent sanitary sewer system from approximately Viewmont Court to Fairhaven Way adjacent to 110th Avenue. The incised stream areas will be brought back up to previous stream elevations to provide protection to the sanitary sewer system. Project will include new stream cross sections and the insertion of wood logs and bank treatment. On Target111UPacific AK—1/31/19 On Target Habitat—1/31/19 •• On Target Total Project Budget: $980,000 Design Total Project $4,222 External $908,000 $9,850 Internal _ $70,000 Project Budget FY 2017/18 $4,222 External $275,000 $9850 Internal MOM $40,000 Total Project%Spent: 1% Project Manager's Total Project Estimated Complete:5% 1) Schedule pending results of environmental resources field assessment. Will be able to identify more accurate schedule after required environmental permitting is determined. • Fieldwork underway including wetland and stream delineation and surveying • Outreach and notification to neighbors completed. • Consultant is completing 30%design °• I ° • Development of final project schedule • Project design for most severely incised areas of the creek. • Meeting with The Soil and Water Conservation District and the Tualatin River Watershed Council to discuss partnering on outreach to private landowners in areas of the creek that are less incised. • Project construction schedule could move to Summer 2019 if an Individual Corp and DSL permit is required • Project will be scaled back to reflect changes in site conditions as a result of past private landowner stream restoration efforts. Light touch grade control is all that will be required in lower reaches of the creek. While creek bed below the Gaarde Culvert will require stream channel reconstruction. These site changes will cut the cost of the project in half 41 SANITARY SEW" Fanno Creek Sanitary Siphon RepairMWAndy Newbury • 93058 6/20/18 7 • An existing sanitary sewer line and manhole are exposed due to bank erosion along Fanno Creek. This project will use engineered structures to stabilize the bank and protect the exposed sewer line. • On TargetT S—6/30/18 0 Minor Issue On Target Total Project Budget: $290,000 Status: Design Total Project $23,250 External $260,000 $8,200 Internal —$30,000 FY 2017/18 $23,250 External $50,000 $8,200 Internal $22,000 Total Project%Spent: 11% Project Manager's Total Project Estimated%Complete: 10% 1) 30%design—Dec.2017 5) Bid and award—May January 2019 2) 60%design—Jan.2018 6) Begin construction—june 2018 March 2019 3) Final design—Feb.2018 7) End construction—August 2018^'_8 June 2019 4) Permitting—ApF.2918 July 2018 • Received 90%design and specifications. Review and sent back comments to consultant. • Met with landowner to review easements needed for project. •• 1 � Upcoming Work • Bid package submittal. Items • Continued streambank erosion may occur with potential impacts to an existing sanitary sewer manhole and sewer line in and adjacent to Fanno Creek • Met with owner of Bonita Park Apartments. City needs temporary and permanent easements at the site. Landowner will be completing repairs along Fanno Creek adjacent to the apartments and has asked that the City not do any work until they are complete. City project now estimated to begin in late winter. Landowner has not yet accepted valuations for easements. IMFThe project scope has changed. The exposed siphon within Fanno Creek will be removed and the manholes that are near the eroded bank will be moved further away. New lines will be placed by directional drilling STORMWATER A Slope Stabilization(Derry Dell/118th Court) Carla Staedter 94016 6/20/18 The project will design and construct slope stabilization measures for an active slide just downstream of 118th Court.The project will also restore a length of Derry Dell Creek where erosion and stream incision are contributing to these landslides and threatening sewer infrastructure.As part of the permitting process,stream channel mitigation will be required.The project will strategically identify and implement stream channel mitigation sites between 118th Court and 115th Avenue.Stream channel mitigation sites will be selected to restore areas of Derry Dell Creek that are currently incising and without restoration would cause future erosion threats to private property,and existing sewer infrastructure. On Target * Shannon&Wilson-Closed On Target * Wolf Water Resources-6/30/18 On Target * Elting Northwest 3/31/18 Total Project Budget: $1,259,900� $1,325,000 Status:Complete Total Project $728,543 External $1,224,000 $69,002 Internal — $101,000 FY 2017/18 $583,011 External $1,016,000 $32,707 Internal M $40,000 Total Project%Spent: 60% Project Manager's Total Project Estimated%Complete: 95% 1) Survey/wetland—Jan 2017 4) Final design—April 2017 7) Begin construction—July 2017 NMI 2) 50%design—March 2017 5) Permits—June 2017 8) Construction is Completed Mar 2018 3) 90%design—April 2017 6) Bid and award—June 2017 Snapshot of Work • Project work completed. One year maintenance period has begun on vegetated corridor replanting. and Schedule • Outreach to neighborhood has stopped yard debris dumping on site for now. Progress • The last residential fence agreement has been completed • City Operations Green Team staff training on light touch stream restoration techniques completed • The project has come in significantly under budget. Lower areas of the creek that were originally planned for restoration as part of environmental mitigation were not needed. The cost savings will be used to train PW Green Team on small works restoration to completed low tech restorations in this area.Training occurred first week of June. • An additional CIP may be required to repair some downstream erosion that is taking a sanitary line and manhole. This work may be out of the scope appropriate for our internal crews. Stormwater Master Plan Lori Faha • 94037 6/20/18 Tigard's Stormwater Master Plan has not been updated in over 30 years.The environmental regulations regarding the management of stormwater infrastructure have changed dramatically,Tigard's stormwater infrastructure is aging and many stream systems in the city are experiencing erosion issues with risk of infrastructure and property damage.This Master Plan will describe projects and programs that will address the regulatory requirements and will also identify and prioritize projects to address needs for the existing stormwater system. •: O Minor Issue * OTAK Inc.(Aerial)—Closed 0 Minor Issue * OTAK,Inc.—12/31/17 On Target * AshCreek—Closed Total Project Budget:$325,000$400,000 Status: Complete Total Project $274,047 External $295,000 103 987 Internal $105,000 BudgetProject FY 2017/18 $8,585 External $20,000 $19,540 Internal $10,000 Total Project%Spent: 95% Project Manager's Total Project Estimated%Complete: 99% 1) Issue RFP for consultant team—Jan 2016 3) Early action projects identified for budgeting—Nov 2016 Project Schedule 2) Consultant Notice to Proceed—May 2016 4) Complete master plan project—Aug 2017 Dec 2017 Note: master plan adoption process delayed for discussions about costs and implications of overall recommendations • • City Council approved final master plan Feb 27,2018 • Working to store project documents accessibly on website Nor"W1 • • • Finish project close-out 01 • Internal and consultant staff time to collect,compile and assess background information from a multitude of sources has been higher than anticipated as the City has not prepared a master plan in 35 years. Additional project budget approved in FY18 budget. Some additional staff time cost anticipated for extended adoption process • Part of FY2015/16 project budget moved to FY2016/17 in a technical adjustment,due to May 2016 start date for consultant work • Schedule and budget increased and updated in FY2017/18 budget • • 124-Ave/Ann Court Culvert Replacement Andy Newbury • 94038 6/20/18 • An existing 30th storm culvert is failing. It is undersized and erosion is threatening the road crossing. During heavy rain events, stormwater will flow onto 1241h Avenue. This project will replace approximately 85 lineal feet of 30"stormline with an approximate 60"wide box culvert. •: 0 On Target * Century West—6/30/18 0 Minor Issue • On Target Total Project Budget: $230,000 Status: Design Total Project $26,049 External $200,000 $4,612 Internal —$30,000 FY 2017/18 $26,049 External $65,000 $4,612 Internal $22,000 Total Project%Spent: 13% Project Manager's Total Project Estimated%Complete: 15% 1) 30%design—Dec.2017 5) Bid and award—May February 2019 2) 60%design—Jan.2018 6) Begin construction— ',i�^'°^'°June 2019 Project3) Final design—Feb.2018 Q^'8 August 2018 7) End construction—August 2019 September 2019 4) Permitting—ApF.2019 September 2018 Snapshot of Work • Permit application submitted to Corps/DSL and Progress vnffr,r,!�� • • 90%design submittal. • Project will be delayed until summer of 2019 due to permitting review timelines and in-water work windows. • • Stormwater Rate Study and Audit/Funding Strategy Lori Faha El 94039 WR6/20/18 mo The stormwater master planning effort is identifying significant project and program needs that have not been quantified, prioritized or addressed for many years(the city's last Stormwater Master Plan is over 30 years old). This project will provide an analysis of options and impacts to current Stormwater rates and charges if the city implements the projects being identified and prioritized in the Stormwater Master Plan. On Target On Hold •• On Target Total Project Budget: $100,000 On-Hold,Pending Council adoption of Stormwater Master Plan Total Project External $85,000 $291 Internal $15,000 Total Project%Spent: % -oject Manager's Total Project Estimated%Complete: % Snapshot and Schedule Progress V • Project moved to FY19 in requested CIP budg ` STREETS Pavement Management Program(PMP) flWMike McCarthy „ 95001 OR6/20/18 On Target * MurraySmith-12/31/18 * S-2-Summer 2018- • On Target * S-2-Summer 2017-Closed * Intermountain- •• On Target * Blackline,Inc. Closed Total Project Budget: $2,350,000 Status: Construction Total Project $1,878,641 External $2,275,000 $76,089 Internal 0 $75,000 Total Project%Spent: 83% Project Manager's Total Project Estimated%Complete: 95% 1) Pave and slurry seal in July and August. 2) Street selection in fall for paving in 2019. 3) Design in winter/spring for paving and slurry seal in 2019. • FY 2018 work included curb ramp retrofits and pavement crack sealing completed in June;Bills will be paid in July. Snapshot of Work • 2018 Work includes 2 miles of paving and 20 miles of crack seal/slurry seal;Contracts awarded May 22. and Schedule • Curb ramp retrofits and pavement crack seal work has been completed in June and July. Progress • Paving has been completed on 74th Ave(Taylors Ferry to Barbara)and is in progress on Greenburg Rd(Hwy 217 to 99W). • Slurry seal pavement surfacing is scheduled in northern Tigard in late July and early August. • Complete paving and slurry sealing in July and August. • • Request for Proposals(RFP)process to select design firm for future work. • Design for 2019 begins in fall/winter • Asphalt and concrete flatwork prices are increasing rapidly this year STREETS Pedestrian and Cyclist Connections Program Mike McCarthy 95027 6/20/18 Eim Projects may include sidewalk/bike lane/pathway construction,crosswalk treatments and minor intersection modifications. Projects will typically cost less than$50,000.Funds from this program can also be used to cover matching funds for eligible grant projects benefitting pedestrians and cyclists. On Target11WMSA CES NW-1/31/19 * Jamar- On Target S-2-8/31/18 •• On Target -12/31/18 Total Project Budget: $300,999$286,000* Ongoing Program FY 2017/18 Project Budget $79,883 External $260,000 $35,162 $246,000* Internal -$40,000 Total Project%Spent: 38% Project Manager's Total Project Estimated%Complete: 60% Project • Multiple projects each fiscal year • Purchased'Your Speed Is'driver feedback signs to be used on various streets with speeding complaints. • Studying potential crosswalk locations along busy corridors. • Removed traffic signal at Main St/Scoffins St intersection. • Added center islands and stop signs on 98th Ave at Summerfield Dr. • Constructed new pathway from 100th Ave to Highland Dr. • Installed new crosswalk and RRFB flashing lights on Bonita Road at 79th Ave/Fanno Creek Dr. Snapshot of Work • Constructed curb ramp on 72nd at Fir Street and Schedule • Constructed new sidewalk along part of 115th Ave Progress • Installed new lights at 121st/Katherine and 121st/Springwood crosswalks • Installed markings,lights/signs,and new crosswalk on Walnut Street at 116th Ave • Built walkway along North Dakota St east of 114th Ave • Completed survey and preliminary design for sidewalk along Grant Ave from the Fanno Creek Trail to Tigard St • Helped fund sidewalk along Commercial St from Lincoln to 95th • Yard signs now available(and in yards around the city)encouraging'Look Out for Each Other'and'20 is Plenty' • Pedestrian and bicyclist counts completed at priority locations • Detailed design of sidewalk along Grant Ave from Fanno Creek Trail to Tigard St • Installing center'Yield to Pedestrians'sign on Sattler at 96th • Feasibility study of sidewalk along Barrows Rd from Springbrook Ln to Anna Ct. • Build pathway connecting 92nd Ave to North Dakota St • Improvements for cyclists at 72nd Ave railroad crossing • Select projects for FY 2018-19 • *$14,000 removed from budget to help fund sidewalk along Commercial St from Lincoln to 95tH mu, STREETS Upper Boones Ferry/Durham Adaptive Signals Mike McCarthy • 95041 6/20/18 7M This project is installing traffic signal coordination from Durham Road to Pacific Highway including 13 traffic signals and two rail crossings.Traffic users consist of residential,school,city park,office and retail. Minor Issue * Washington County Minor Issue OMinor Issue Total Project Budget: $1,000,000 Status: Design City of Tigard Budget: $150,000 $185,000 Total Project $124,357 External $143,000 $22,031 Internal $42,000 Project Budget FY 2017/18 $720 External $10,000 $2,617 Internal $20,000 Total Project%Spent: 79% Project Manager's Total Project Estimated%Complete: 45% *This project is primarily federally funded-$1M.Percent spent reflects that the city's match has been paid Project Schedule 1) Preliminary Implementation—2017 3) Adaptive Control Implementation- 2019 2) Detailed design-2018 4) Detection System Improvements—Summer 2019 • Updated signal controllers and optimized time-of-day signal timing plans • Implemented pedestrian-friendly features Snapshot of Work • Implemented real-time coordination between the Durham/Summerfield and Durham/Hwy 99W signals and Schedule • Installed travel time readers and high-capacity wireless communications Progress • Installed pan/tile/zoom traffic cameras at several locations. • Per the IGA,the city provided the county a 10.27%match in one lump sum payment due upon the execution of the agreement. The county is responsible for administering the remainder of the grant funds • ADA ped button/landing inventory complete UpcomingWork • Coordinate with ODOT to include cameras on www.tripcheck.com Items • Implement adaptive signal control software and updated communications • Implement new beacon/signal system and crosswalk changes at High School • Implementation of technology new to Tigard • New ODOT ADA interpretations have added scope and cost to project • City will consider constructing some ADA elements in advance using ped/bike program funds • Budget increase in FY18 budget due to additional city engineering staff time needed to support for lengthened duration of project STREETS Commercial Street Sidewalk(Main to Lincoln) MUKU Andy Newbury • 95042 6/20/18 This project will construct a sidewalk along one side of Commercial Street from Main Street under the Pacific Highway overcrossing to Lincoln Avenue;a pedestrian path connecting Commercial Street to Center Street and sidewalk along east side of Pacific Highway from Naeve Street to Beef Bend Road will be constructed.This is part of a larger TriMet-managed project to improve access to transit along the Pacific Highway corridor. This portion of the project will be managed by ODOT. .: On Target * TriMet • On Target •• On Target Total Project Budget: $ ,97--5,000 $1,305,000 Status: Design City of Tigard: $619,000 $205,000 Total Project $134,182 External $166,000 $18,085 Internal $39,000 FY 2017/18 $114,024 External $145,000 $8,000 Internal — $15,000 Total Project%Spent: 74% Project Manager's Total Project Estimated%Complete: 15% *This project will be partially funded with the STIP Enhance Project to be completed cooperatively with TriMet %spent reflects Tigard's required funding match,which includes advance contribution to TriMet 1) Hire consultants—Oct 2016 5) Permitting—Sept 2018 2) Preliminary design—Jan 2017 6) Bid and award—October 2018 Project Schedule 3) Draft acceptance plans—April 2017 7) Begin construction—April 2019 4) Final design—July 2018 8) End Construction—September 2019 • PFI,Noise Variance and Tree Removal Permit Application submitted. • • Presented ROW IGA to council and received approval. • • Obtain permits. • ODOT is managing design,ROW acquisition and construction contracts for the sidewalk portion of the project • Project scope could be revised due to cost issues • Total project budget reduced in FY18 budget because scope was reduced-stormwater quality facility was pulled out to become a separately budgeted and scheduled city project STREETS Hunziker Industrial Core Andy Newbury • 95047 6/20/18 7 • New public infrastructure improvements to SW Wall Street,providing a connection from SW Hunziker Road to Tech Center Drive. The project supports development and redevelopment of adjacent industrial lands to achieve higher levels of employment. • On Target * MSA— 76/30/18 On Target * Wallis—11/30/20 On Target * Columbia Pacific—12/31/18 Total Project Budget: $5,87-6,000 $4,713,000 Status: Construction Total Project $878,407 External $4,530,000 $155,128 Internal M $183,000 FY 2017/18 $569,527 External $3,364,000 $53,089 Internal 1 $60,000 Total Project%Spent: 22% Project Manager's Total Project Estimated%Complete: 30% :4) RFP for Design and Construction Mgmt.—Nov 2015. 5) RFP construction services—Nov 2017 Survey,geotechnical,traffic report—Feb 2016 6) Bid and award—February 2017 Design complete—Sept 2017 7) Begin construction—March 2018 Permits—Sept 2017 8) End construction—September 2018 • Completed storm line installation in railroad right-of-way • Completed waterline work and testing. • Treated subgrade on east side of Wall St.and begin curb work. Emir.r. • • Complete curb work and paving along east side of Wall St. • Begin work on west side of Wall St. • Total project budget reduced because second phase of the project(Tech Center Drive Connections)has been divided out as a separate project(to start in FY19) • Project bids came in approximately$600,000 below estimate STREETS no • Commercial Street Sidewalk CDBG M Andy Newbury • 95049 6/20/18 Construct sidewalk along the north side of Commercial Street from 95th Avenue to Lincoln Street.This would connect with existing Description sidewalk along the north side of Commercial west of 95th,and would connect with a cooperative project(with the state and TriMet)to add sidewalk from Lincoln Street under the Pacific Highway bridge,and connecting to Main Street.The city has been awarded a Community Development Block Grant. Minor Issue JG NW— 7 6/30/18 OMinor Issue Excavating -4/30/18 •• On Target Total Project Budget: t'^�$2&3;999 268,000 Status: Complete Total Project $228,268 External $„ $234,000Q1 $26,115 $236,000 Internal $25,999 $23,000 Q1 FY 2017/18 $190,615 External cc�e $4 -889 Q1 $13,809 201,000 Internal = slo,ggg $15,000 Total Project%Spent: 101% Project Manager's Total Project Estimated%Complete: 100% 1) Hire design consultants—Dec 2016 4) Award construction contract*—"p ''2^" Nov 2017 2) Complete design—Feb 2017 5) Begin construction*—May 2017 February 2018 Project3) Send out for bid*—April 2017 6) End construction*—Feb ter?April 2018 *Project rebid and construction schedule extended Snapshot of Work • Project is complete Progressand Schedule • Meet with Washington County in August for audit review. • Contractors are very busy which are impacting construction costs. Low bid on second advertisement was still over engineer's estimate.Low bid was$178,172 and engineers estimate was$125,000. City requested additional funds from the CDBG and city council and have received approval • Construction completion has now been extended to April 30,2018 to allow time to obtain additional funding from the CDBG. * Budget added from CIP#95027 STREETS a North Dakota Street(Fanno Creek)Bridge Replacement Mike McCarthy 95056 WR6/20/18 This project will replace the existing bridge with a new bridge wide enough to accommodate pedestrians and cyclists along with vehicles.Environmental regulations would require a new bridge to be significantly higher and longer than the current bridge.The project may also reduce flooding over the roadway.The city has been selected by ODOT for STIP grant funding to cover most of the project cost.The grant application outlines several project scope and cost options and includes a city match of up to$800,000. 0 Minor Issue 0 Minor Issue •• On Target Total Project Budget: $,'5^,900 $3,729,000 Status: Pre-Design City of Tigard Budget: c", 6,000 $800,000 Total Project External $600,000 $2,288 Internal $200,000 FY 2017/18 External $40,000 $956 Internal $35,000 Total Project%Spent: 0% Project Manager's Total Project Estimated%Complete: 3% **TBD based on scoping and negotiations with ODOT • The City has been notified this project will receive Federal Bridge Replacement Funds • Project scoping with ODOT in progress. NOWUN • ODOT finalizing funding allocation and timeline;an Intergovernmental Agreement(IGA)is being developed. • • Determine design team • Target construction timeframe 2020 • Federal funding and requirements. Risks Issues • ODOT procurement and review processes and coordination. • Costs for similar projects have been increasing rapidly throughout the region and state. • Consider working with ODOT local bridge program for additional funding to address anticipated cost increases. STREETS a Railroad Crossing Closure flWKim McMillan 95059 OR6/20/18 An Ash Avenue at-grade crossing of railroad tracks downtown has been a recommendation in the Tigard Downtown Improvement Plan,in City Council goals,and could enhance access to SW Corridor light rail that may travel through downtown Tigard. To achieve an additional at-grade rail crossing,the city would need agreement from ODOT Rail and Portland&Western Railroad,and would likely be required to abandon an existing crossing elsewhere. This project presumes,based on the prior conversations with permitting agencies,the city must give up one at-grade rail crossing in order to receive approval for a new at-grade crossing downtown at Ash Avenue. This project would produce planning and design documents required by ODOT Rail and Portland& Western Railroad for closure of an existing city at-grade street crossing at North Dakota Street. The design would include re- routing of existing streets to maintain street connectivity for autos,bicycles and pedestrians. The planning and design work will include analysis of several alternative street re-routing options to determine the most feasible option with the least disruptive impacts. The exact scope of the work,including the required level of design,will be determined during negotiations with the railroad agencies,Tri-met and Metro during the initial phase of this project. On Target * OBEC-1/31/19 On Target * DKS—9/30/17 •• On Target Total Project Budget: $510,000 Status:Complete $67.227 Total Project External $425,000 2 036 Internal $85,000 FY2017/18 $67,227 External 2 036 $425,000 Internal $75,000 Total Project%Spent: 14% Project Manager's Total Project Estimated%Complete: 100% 1) The consultant team has analyzed three alternatives that will allow the closure of the North Dakota rail crossing 2) They have completed their work pending further direction from city staff 3) Additional traffic analysis was completed mid-November 2017 4) A memo was prepared and submitted in the council packet. It was prepared by Engineering and Community Development. The memo discussed how this work relates to the Ash Avenue Crossing • A draft report comparing the three alternatives was received. Considerations include impacts to the neighborhood and environment,costs to construct and property acquisitions • The consultant,OBEC,reviewed the report with staff and additional analysis has been requested • • DKS has completed a Roundabout Analysis • Additional traffic analysis involving roundabout configurations for bringing North Dakota Street into the Tigard/Tiedeman intersection • OBEC will use information from the traffic analysis to refine their report. Was complete January 2018 • A memo with project updates was provided by Kenny Asher&Kim McMillan for the upcoming March 20,2018 city council meeting. • • Future discussion will be dependent on the Southwest Corridor project. • Work by consultant complete and contract closed at end of FY18. STREETS No Tigard Street(Fanno Creek)Bridge ReplacementMUK-1 111-E Mike McCarthy 0 95060 RM6/20/18 • The structure has deteriorated and needs to be replaced. There is a lack of bike lanes on the bridge and a lack of sidewalk along the north side. This project will replace the existing Tigard Street Bridge over Fanno Creek with a new structurally sound bridge wide enough to accommodate pedestrians and cyclists(on both sides)along with motor vehicles. Environmental regulations would require a new bridge to be significantly higher and longer than the current bridge,which may necessitate some rework of the existing Fanno Creek Trail just west of the bridge. This project will construct a new sidewalk along the north side of Tigard Street from the bridge to Tiedeman Avenue. • On Target • On Target •• On Target Total Project Budget: $4,552,000 Status: On Hold City of Tigard Budget: $1,152,000 Total Project External $1,020,000 $3,641 Internal - $132,000 Project Budget FY 2017/18 External $3,641 Internal $10,000 Total Project%Spent: 0% Project Manager's Total Project Estimated%Complete: 1% Project • Depends on funding and potential grant timelines Snapshot of Work • Application for Federal funds through ODOT's Local Bridge Program was submitted October 12,2017 and Schedule Progress • • Awaiting funding decision in late 2018 • Federal funding and associated federal and ODOT requirements • Bridge condition continues to deteriorate. WATER Cach Reservoir and Pump Station Rob Murchison 96040 6/20/18 Em The project is for the design of a new water reservoir,associated new water lines,and replacement of a temporary pump station for the city's 550-foot service area. The reservoir will be constructed on city property located on the west side of Bull Mountain in the Sun Rise Lane vicinity. A new permanent pump station will replace an existing temporary pump station on the Menlor Reservoir site to move water from the 410-foot to the 550-foot service areas. On Target O Minorlssuelow Minorlssue Total Project Budget: $33,190,000 $23,000,000 Status:On Hold Total Project External $22,000,000 $18,179 Internal $1,000,000 FY 2017/18 External $8,500,000 $2,435 Internal - $400,000 Total Project%Spent: 0% Project Manager's Total Project Estimated%Complete: 1% *Project schedule under development Snapshot of Work 1 • This work is being coordinated with the Water System Master Plan project and Schedule • Water master plan project is in progress with Cach Reservoir project recommendations expected in Winter 2018 Progress Noff •• Upcoming Work • As early action item in Water Master Plan,evaluate whether project can be divided into phases to spread-out Items expenditures and staff resource needs • Prepare project charter and schedule 19 • Funding may be an issue given large increase in project cost estimate • Internal staff resource loading is an issue given the size of the project • Current construction cost escalations will require a value engineering effort to better plan and mitigate construction cost increases • Project cost estimate has been updated,resulting in approximately 50%increase in expected costs • Original estimate did not reflect the most accurate cost data or ascending cost environment. It also did not include contingency Red Rock Creek Waterline Relocation d.1 R.Murchison 96046 6/20/18 7 • Decommissioning of over a half mile of existing 12"waterline currently located in Red Rock Creek. Installation of fire lines to properties currently being served on the northwest and southwest side of creek. 0 Minor Issue * Westlake—1/31/19 0 Minor Issue * MSA—„%6/30/18 MSA- 6/30/18 Minor Issue Total Project Budget: $467,000 $477,000 Status: ln-progress Total Project $46,599 External $430,000 $64,771 Project Budget Internal — $47,000 FY 2017/18 $15,609 External $353,000 $45,207 Internal — $25,000 Total Project%Spent: 23% Project Manager's Total Project Estimated%Complete: 20% 1) Design—Spring 2018 4) Project completion—Summer 2019 Project Schedule 2) Permitting—Summer 2018 3) Construction—Fall 2018 • Phase I-Wall Street/Red Rock Creek o As part of the Wall Street project,the new waterline connection that feeds the east side of Red Rock Creek is installed. o Plans for the Hall Street connection to existing water system are 90%complete. o Temporary construction easements are being developed. • Phase II-Milton Ct to Tech Center Drive(internal budget increased expenditures are due to adding this work phase) o Surveyor complete o Permitting in Progress-METRO has verbally agreed to a waterline easement o City staff to negotiate with an engineering consultant to provide permitting,design and bidding services. • Complete design and permitting phase of the Tech Center Drive to Milton Ct phase • Negotiate and obtain temporary construction easement for private properties off of Hall Blvd. • Obtain ODOT permit to perform construction work within right of way. • Existing water line in creek is inaccessible for maintenance and at risk of breakage without the project Risks Issues • Adding scope to complete needed water system pipe loop connections at Milton to Tech Center is anticipated to increase total project budget—this request will be made in the FY19 budget process • Added the Milton Ct to Tech Center Drive phase in order to take advantage of the proposed Fanno Creek Trail project. This will allow the dead end crossing of a waterline located in Tech Center drive to be connected to the dead end waterline located in Milton Court • Design and construction schedule extended to occur after the Wall Street roadway improvements are complete.The proposed Wall Street roadway will include a waterline to replace the existing waterline located in Red Rock Creek WATER Canterbury Pump Station Rob Murchison s 96047 RM6/20/18 a Ley.,q A• IMtThitsproject will rehabilitate the existing pumps and electrical components.This will extend the life of the existing pump station the Bull Mountain Road Water Pipeline is constructed. 0 On Target Minor Issue On Target IMT Total Project Budget: $350,900 $250,000 Status:Planning Total Project External $215,000 Q1 $25,079 Internal $34,500 Q1 FY 2017/18 External $215,000 Q1 $15,588 Internal - $25,000 Total Project%Spent: 10% Project Manager's Total Project Estimated%Complete:50% • Consultant to deliver a preliminary design report in summer 2018. This report will provide analysis,a recommended solution and cost and schedule impacts. Once City staff reviews,the next project phase will be to design and construct improvements. • Engineering consultant on-site investigation,review of record files and coordinate hydraulic modeling with water master plan project • City crews to pothole to verify pump station suction and discharge piping. • City maintenance crews to perform fire flow analysis within the 530 zone and to provide Bonita Pump Station set points. This information will be used to recommend improvements to the existing pump station or decide if the existing pump station can be improved. • Cost of rehabbing the existing pump station or building a new pump station will need to be evaluated to the cost and schedule of constructing a new pipeline from Reservoir 16 to the Canterbury PS. • � a Water Master Plan/SOC-Study Rob Murchison 96048 6/20/18 The city conducts water master planning every five to ten years. The current Water Master Plan was adopted in May 2010,with a minor addendum in 2014 to include River Terrace development. The Water System Master Plan is a comprehensive study of the city's water source,storage and delivery systems and will be used to guide future water utility decisions. The master plan has a 30- year planning horizon and is predicated on the city's anticipated population growth during that time. O Minor IssueMSA-1/31/19 On Target •• On Target Total Project Budget:$330,000$397,000 Status: Planning Total Project $14,019 External $3 $47,641 $331,000* Internal $3909$66,000* Project Budget FY 2017/18 $14,019 External C`"�$241,000* $47,641 Internal $2x$56,000* Total Project%Spent: 16% Project Manager's Total Project Estimated%Complete:20% • Kickoff meeting was held,Murraysmith is working on various task and early action items(potential 410 service zone reservoir location)are in process • Murraysmith has sent a formal data request. City staff is currently reviewing and gathering requested data. Project is on schedule with ultimate goal of delivering a draft of the Water Master Plan in the spring 2019 • A draft 410 reservoir needs and subsequently siting analysis has been delivered to the City for review.Recommendations to evaluate other potential sites in order to minimize cost and schedule impacts are underway. • Current work items include data gathering,hydraulic modeling and workshop planning. Considerable effort is identifying LOT policies for system management that will drive the decision process and ultimate master plan recommendations. • City maintenance crews will conduct fire flow testing for approximately 40 hydrants within the Tigard Water Service Area. • This data will inform the engineer in how the system currently operates,provide data to insure the hydraulic model is calibrated,and for planning purposes help to analyze various future operating scenarios. • Not having clear and defined LOT operating procedures in place. • A June 2018 meeting with Lake Oswego staff and Tigard staff helped to define how the master plan process will inform the operations of the water system and assist in developing operating procedures. Saxony Demolition&Remediation(12535&12533 SW Main) Andy Newbury • 97013-01&97013-02 6/20/18 im Demolition and remediation of contaminated soils on the Saxony-Pacific properties on Main Street to allow for redevelopment of the site into a combination of public space and private development which would include commercial and residential or office spaces.Demolition and cleanup costs partially funded by two$200,000 grants from EPA. •: 0 On Target * AM EC—8/15/19 OMinor Issue Anderson Environmental—Closed •• On Target * Steadfast Services—Closed Total Project Budget: $550,000 $614,000* Status: Complete Total Project $554,731 External X0;000 $36,247 $574,000* Internal = $40,000 FY 2017/18 $367,888 External c27,008 $440,000 Q1 $23,907 Internal = $5,000 $32,000 Q1 Total Project%Spent: 107% Project Manager's Total Project Estimated%Complete: 99% :2) Hire consultant for cleanup plan—Sept 2016 4) Bid and award—May 2017 Public involvement—Oct 2016 5) Begin cleanup and demolition—June 2017 Final Cleanup plan and bid documents—Mar 2017 6) End cleanup and demolition—Aug 2017 *Project demolition schedule extended through summer 2017 due to regulatory in-water work window requirements • Soil monitoring. UpcomingWork • Continued soil monitoring Items • Project closeout Risks/Issues • *Additional budget added from TCDA ME Item#Newsletterh,I1�- City aj-"Figard July 12, 2018 To: Youth Services Program Specialist Lauren Gysel Re: Letter of Appreciation This letter of appreciation summarizes your exemplary service as a Youth Services Program Specialist from January 2013 —July 2018. During this time, you reestablished the Peer Court System, and resolved 225 Peer Court cases with a mere 4% recidivism rate. You established multiple programs such as a Youth Ride-Along Program, Peer Court Theft Workshop, along with providing educational opportunities to Peer Court members through guest speakers. You also assisted the Property and Evidence section over a four-month period, logging over 150 hours while still maintaining your Peer Court duties. Your drive, focus and dedication to your duties and to the youth of Tigard reflect great credit upon yourself, the City of Tigard, and the Tigard Police Department. Please accept my personal appreciation for your representation of our department and for demonstrating our core values of•Attitude, Leadership, Integrity, Service, and Teamwork. V A Kathy McA ine Chief of Police c: Employee file Chief's file City Manager Commendation board 0125 SV7 Hall Bl-,-d,. -'Tigard, Oregon 97223 503.639.4 17l -- T.. 'si.Relay: 50 3.684.2772 ■ yr;,w.tigarU-or.gov tn Ciof Tiger.s June 20, 2018 To: Detective Lloyd Foulkes Re: Achievement Medal During your assignment in the Criminal Investigation Unit Quly 2014—July 2018), you were assigned as the lead investigator in a homicide case during a period of which three other homicides were being investigated. Your investigative efforts, typically displayed by a senior investigator, led to a conviction in the case. You were also tasked with developing a plan to assist with nuisance properties. Your concerted efforts resulted in a newly revised City Ordinance providing members of our department with a new tool to increase the livability of our City. Your actions and willingness to take on any assignment has enhanced the operational abilities of the Criminal Investigations Unit. Your actions reflect great credit upon yourself, the Criminal Investigation Unit, the City of Tigard, and the Tigard Police Department. Please accept my personal appreciation for your representation of our department and for demonstrating our core values of Attitude,Leadership, Integrity, Service, and Teamwork. Kathy 1-Alpi e Chief of Police c: Employee file Chief's file City Manager Commendation board 13.1.25 SW H211 Blvd. + -''igard., Oregon 97223 503.539.4171 TTY Relay: 503.(S804.2772 0 www.Cigard-or.gov City of Tigard July 18, 2018 To: Officer Nate Will Re: Letter of Commendation On June 24, 2018, you responded to an overdose call at a hotel wherein two reported victims were unconscious and not breathing, and you stood nearby to administer CPR to one of the victims. Shortly thereafter, a third victim was discovered in the parking lot and you again stood by to administer CPR and Naloxone if needed. Additionally, as you investigated the incident, you discovered powdered Fentanyl, appropriately secured it, and warned others of its presence before sealing it as evidence. Through your quick thinking,astute observations,and rapid response,two of the three victims survived a potentially fatal overdose of Fentanyl. Your skills and efforts reflect great credit upon yourself, the City of Tigard, and the Tigard Police Department. Please accept my personal appreciation for your representation of our department and for demonstrating our core values of ttitude, Leadership, Integrity, Service, and Teamwork. - � - I athy McAlpine Chief of Police c: Employee file Chief's file City Manager Commendation board 13125 SW Hall. Blvd. a Tigard, Oregon 97213 * 503.639.4171 TTY Relay: 503.684.2772 * wwg=.tigard-or.gov r ■ City q l igal m July 17, 2018 To: Officer Mike Powers Re: Letter of Commendation We received a letter of commendation on your behalf from Jon Pascal, Director of the Krav Maga Worldwide Force Training Division. The letter includes statements following the Krav Maga Defensive Tactics Law Enforcement Instructor Certification Course that you attended in Milwaukie, Oregon, from February 12-16. `During this course we had the pleasure of working with Officer Mike Powers. Our instructor was very impressed by his professionalism, dynamic work ethic and commitment to excellence in training During my 75years of defensive tactics training I have taughtpersonnel from over 800 agencies and academies throughout the United States. Your agency should be proud to have sent Officer Powers as a representative. During this pbysicalydemanding course we saw his passion and uncompromising commitment to bringing the very best in law enforzement training to your agency personnel as exemplified by his hard work throughout the week. It was a pleasure to work with such a fine representative ofyour staff. I look forward to fostering this relationsh p." Please accept my personal appreciation for your representation of our department and for demonstrating our core values of Attitude,Leadership, Integrity, Service, and Teamwork. (athly 4ne Chief of Police c: Employee file Chief's file City Manager Commendation board 1.31.25 SW Hall Biwl. • Tlgard, Oregon 97223 a 503,639.417-1 TTY Bela; 503.684.2772 • g:ww.tigard- .ge.- v � Public Works Update 7/19/18 Item# Here is a summary of the work happening in Public Works. News ter: G�4 Public Works Hosts Busy Week of Events POP UP IN THE uLPARK IHT�� 15CGVERIUL; COMMUNITY JULY 18 1 WOODARD PARK PREPAREDNESS FAIR Saturday FREE ADMISSION,BBO&LIVE MUSIC I 1 FRIDAY/6-9 P.M. 7.20.18 WA COOK PAR.' Pop Up in the Park About 100 people came to Woodard Park on Wednesday to celebrate National Park and Recreation month. Recreation staff and partners from SkyHawks were on hand to provide fun activities for families. Pop Ups are FREE and take place on Wednesdays in July from 11 a.m. to 1 p.m. The next event will be held at Bonita Park. Community Preparedness Fair Come to Cook Park on Friday night for a fun opportunity to learn more about emergency preparedness. This is a free event offering hands-on activities, demonstrations and presentations on various emergency preparedness topics. Enjoy live music &a free BBQ! Learn how to: • Turn off your utilities. • Cook without electricity or gas. • Make an emergency preparedness kit. • Purify water. • Communicate vith HAM and two-way radios. • Access the "Map Your Neighborhood" and "CodeRed" Programs. Movies in the Park "Hey,you guuuys!" Come early to Dirksen Nature Park on Saturday to hang out with Tigard Parks &Rec to play games for added fun. Movies are FREE and start at dusk. Remember to bring blankets,lawn chairs, flashlights and friends! Thank you to our sponsor SERVPRO of Tigard/Tualatin. Water Division Construction Notice: Hall Boulevard - south of Pinebrook This week Tigard's water division began work on SW Hall Boulevard between Pinebrook Drive and Murdock Street. City staff are working to bore underground three 1-inch water services and abandon a 2-inch cast waterline. Some traffic delays can be expected on Hall Boulevard. Access will be maintained to the existing homes and"no parking signs"were placed in advance. There will be one 6-hour planned water shut off for homes directly impacted by the construction. Item# Tigard Police Department Newsletter:rAhll l Media Release 13125 SW Hall Boulevard I Tigard,Oregon 91223 wuw.tigard-or.gov;%police FOR IMMEDIATE RELEASE July16,2018 Contact• Jim Wolf,Public Information Officer Tigard Police Department Phone: 503-718-2561 Email: jim@tigard-or.gov Convenience Store Employee Assaulted During Robbery Shortly after 3:00 a.m. on Monday, July 16, Tigard Police were called to the Plaid Pantry convenience store located at 15995 SW Hall Blvd in Tigard. An injured employee called and reported he was allegedly beaten with a gun during a robbery attempt.The victim further added after unsuccessfully obtaining any money or otherwise, the suspect fled on foot into the neighborhood. Tigard officers arrived within minutes and rendered aid to the victim while other officers searched the area. A Tigard Police K-9 unit began tracking and ultimately led police approximately a quarter- mile to the suspect,who attempted to conceal himself inside a vehicle. The suspect, 45 year-old Arnold Luis Barriga, vas taken into custody and lodged at the Washington County Jail. Barriga is charged,%7th Robbery II,Assault IV and Unlawful Use of a Weapon. The 24 year-old victim was treated at the scene for injuries sustained during the robbery. The suspect reportedly used a pellet gun to assault the victim repeatedly. (suspect:Arnold Luis Barriga) Page 1 of 1 rigard 1e tlnveice plan n Ust Provides and city relations and partner- accomplish trete were a verat ships. "ah ha"moments. Ing for atd.a Wling to vn- r0a. dw to achieve ■ Enhancing the depart- Mc A� � G1�4�C� antprf&:cpo:�ttinns--showetl ment's profemionallsnl p McAlpine said the depart- —�- mens :poked �t e�Ter}thing p0use data f24!L+1!i:Otlt U�lli �1}a! g'percent of colill-R11IYity six nein ri�rities ■ strengtllening the pollee from crime data to esnonse su'Veys and an offirei survey y was more tiaall satisfied with leadership system times to nrilr;Gers or sevt:al: the quality of!net;•lite-x�'TMi•. ' �,r%1��P.Yt ■ Building a high � citations issued to the garu. , engagement culture ■C.tizens gme•sily satisfied Panlplan.Media Crr01L use of force by of-leers Witt;.;igaFd Fat a service "This]s uttr Vision that T,- P ■ Building a re- I when putting together ■'�orn'vee Jn��SONO ra;e. Bard Police are the guardians sponsive ul ganlza- y -: the Alar. 7 hev also is i Ue,en eri of the col-lmunif3 she told the Tiga.d Police Chief Kathy tion structure that "'�'� McAlpine 1106iled a strate- assures efficient and Sought employee inpilt ■Police response clines council'notillp,that such'hinir- gic plan$o the Tigard City effective deployment froru the 72 sworn pita• have ircreuseu. mg should override a warrior vers and 16.6 Hort- r _ , mentality it the community Council nightg a workshop of resources. 161is'eel less sare Ale.-Upuie said.she believes Mondaynight designed to sworn support Stsi a! Alter coming frole "There were three nerve as a roadmap for the the Tacoma i.hi.`re �,.;I site has o►leil channels of com- ■t rizens na,.e high!eve laullicatru'lis for ufticers and Tigard Police Department Department` .}nvx� �{Jlr�.�g einp]ny eg sr Tteys of, in+lie crier administrators to v of e their from saw Until 2021. ( aken)� o �,t s:hi;; r than a vent a o—was a she '�ere dame he ore t arrived opmu .: gg r. uptrion . �tfil�t:leas IMI)rc-ved. The plan s a vision uo,u= "was in�Fdiw+it:.ln quip`sfrate i� Here 's rnorale. re- merit guiding the department plants — McAlpine said she held "-hes erre onyeitsation sle gate t rtfirough u c"imberso &. that identified six priorities wanted to make it a priority with all elliployeeti a::li after said, poli], i7e soon='I 2+.iso i will sat elle ol`#e salirs ate t�tlig softer a re, she ally cunritmtted,'she said."'?'he and an operating;plan on how for her jab in Tigard to create arrivir.g. SILe noted that. she w«uld like.*4.see a new:ac. ;.s one thing i lieard loud and clear to accomplish those goals as one for the city. y they appreciate.;hat they arF well as key performance indi- gathered a large cul:lee :ive s eplace a"tailh;g"'ouildi-ag. snpporteUl .iLlYar.�s hi:z, the "A strategic pian'is a man- ,roup when punting together '+(,cfilpine said that a previ chief plans to put together a coapts to measure progress agement too; to do a better the plan in an effort not to nus survey ;on.ducted by the cit.: a.cl�is iry co�,irlu.tte . Those priorities include' )oke."'she told th.e council,not- "Inake a decision i#} , z:nci,. city ; ■Focusing on an effective ing that while she and other um" ci before a failed iJfa ;evy as well as b.ecomang a depast- m:r of data and technology, administrators crafted the Among Offices' issues and cuts flint iFilneedwhich �twriip Z.u}iool. Oregon merit ? c aeredittd bi the ■Strengthening community plan on what they wanted to concer}is are trying to nor 1- re;�ourre chicer s and not move department r n f slice y F' (fit .`J La h � 3 d a� Z Fanno Creek Park Trail, Dirksen Nature Park close along trail for construction Times staff Monday, July 16, 2018 The parks will close temporarily along the Fanno Creek Trail for construcion activities in July and August COURTESY CITY OF TIGARD - Dirksen Nature Grp Park y - = Two sections of the Fanno Creek Trail, in Fanno Creek Park and in Dirksen Nature Park, have been temporarily closed due to construction activities. In downtown Tigard, the City of Tigard is partnering with Clean Water Services to restore Fanno Creek along two city-owned properties with work already having begun at the project site. The project will reduce erosion, increase water quality, allow better flood passage and create a safety corridor for pedestrians. That means the trail closed for reconstruction of the trail and to replace the Ash Avenue pedestrian bridge on July 10 with a detour route that runs along Burnham Street. Residents, businesses and visitors can expect construction activity in the area during work hours, Monday through Friday, 7 a.m. to 7 p.m. Meanwhile, improvements are also being made in Dirksen Nature Park, including construction of a new interpretive shelter, two nature play areas for children of all ages and a restroom. Oregon State Parks and Metro are partnering with the city on these improvements. The trail closes on Aug. 1 with a detour route that will run through the park and along Tigard Street. Information about the projects, including detour maps, can be found on the city's website at: Fanno Creek Project: www.tigard-or.gov/fanno_creek_remeander.php. Interpretive Shelter, Nature Play and Restroom Project:www.tigard-or.gov/dirksenconstruction.php. For more information about trails in Tigard visit: www.tigard-or.gov/trails. Man beats Plaid Pantry worker during Tigard attempted robbery, police say U-o at,vccl 12:22 EIM-1 12:00 PA/I By Jim Ryan jryan@oregonian.com The Oregonian/OregonLive A 45-year-old man was arrested Monday and accused of beating a Plaid Pantry clerk during an attempted robbery in Tigard. Arnold Luis Barriga is accused of robbery, a� assault and unlawful use of a weapon, according to Tigard police. He was booked into the Washington County Jail. .,1i:1• Arnold Luis Barriga Police said they responded to the Plaid Pantry convenience store at 15995 S.W. Hall Blvd. shortly after 3 a.m. because a worker reported he was beaten with a gun during an attempted robbery. The employee, 24, said the suspect fled on foot without obtaining any money, according to police. Officers showed up, aided the clerk and searched for the suspect. Police said a canine unit led police to Barriga, who tried to hide in a car. He reportedly used a pellet gun to repeatedly assault the clerk, police said in a news release. Police: Store clerk pistol-whipped at Tigard Plaid Pantry by KATU News Monday, July 16th 2018 t •j: Police say a store clerk was pistol-whipped inside a Tigard Plaid Pantry on July 16, 2018. KATU photo TIGARD, Ore. —Tigard Police responded to a report of an armed robbery at a Plaid Pantry Monday morning. Officers were called to the convenience store on Southwest Hall Boulevard near Tigard High School around 3:30 a.m. Police say the clerk inside the store was pistol-whipped. They took a person of interest into custody outside the store after a K-9 officer tracked and located him. This is a developing story. We'll-bring you updates.