City Council Packet - 06/19/2018 IIN7 City of Tigard
Tigard Workshop Meeting—Agenda
TIGARDo
TIGARD CITY COUNCIL
MEETING DATE AND TIME: June 19,2018 - 6:30 p.m.
MEETING LOCATION: City of Tigard -Town Hall - 13125 SW Hall Blvd.,Tigard, OR 97223
PUBLIC NOTICE:
Times noted are estimated.
Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for
Council meetings by noon on the Monday prior to the Council meeting.Please call 503-718-2419 (voice) or
503-684-2772 (l'UD -Telecommunications Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments;and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers,it is important to allow as much lead
time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by
calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (MD -Telecommunications Devices for the Deaf).
VIEW LIVE VIDEO STREAMING ONLINE:
htta://www.tieard-or.eov/citv hall/council meetine.oho
Workshop meetings are cablecast on Tualatin Valley Community TV as follows:
Replay Schedule for Tigard City Council Workshop Meetings-Channel 28
•Every Sunday at 12 a.m.
•Every Monday at 1 p.m.
•Every Thursday at 12 p.m.
•Every Friday at 10:30 a.m.
SEE ATTACHED AGENDA
III City of Tigard
Tigard Workshop Meeting—Agenda
TiCARU'
TIGARD CITY COUNCIL
MEETING DATE AND TIME: June 19,2018 - 6:30 p.m.
MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223
6:30 PM
1. WORKSHOP MEETING
A. Call to Order-City Council
B. Roll Call
C. Pledge of Allegiance
D. Call to Council and Staff for Non-Agenda Items
2. UPDAth ON REGIONAL AFFORDABLE HOUSING BOND 6:30 p.m. estimated time
3. JOINT MEETING WITH COMMITTEE FOR COMMUNITY ENGAGEMENT TO
RECEIVE ANNUAL REPORT 7:15 p.m. estimated time
4. NON AGENDA ITEMS
5. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive
Session is called to order, the appropriate ORS citation will be announced identifying the applicable
statute.All discussions are confidential and those present may disclose nothing from the Session.
Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS
192.660(4),but must not disclose any information discussed. No Executive Session may be held for
the purpose of taking any final action or making any final decision. Executive Sessions are closed to
the public.
6. ADJOURNMENT 7:35 p.m. estimated time
AIS-3433 2.
Workshop Meeting
Meeting Date: 06/19/2018
Length (in minutes): 45 Minutes
Agenda Title: Update on Regional Affordable Housing Bond
Prepared For: Kenny Asher, Community Development
Submitted By: Schuyler Warren, Community Development
Item Type: Update, Discussion, Direct Staff Meeting Type: Council
Workshop
Mtg.
Public Hearing: No Publication Date:
Information
ISSUE
Metro staff will provide an update on the progress of a regional bond for affordable housing
to be on the November 2018 ballot.
STAFF RECOMMENDATION / ACTION REQUEST
This is an informational-only session. No staff recommendation is made.
KEY FACTS AND INFORMATION SUMMARY
In greater Portland, as in many metropolitan areas around the country, years of federal
disinvestment in housing have collided with a period of sharply rising rents and stagnant
wages. As a result, thousands of working families, low-income seniors, people with
disabilities,veterans and others in our community are struggling to remain in their homes, and
many are facing homelessness. Our region's long history of exclusionary and discriminatory
policies means that communities of color have been hit especially hard, and face
disproportionately high levels of displacement and housing instability.
Many communities are coming together to find solutions that benefit all by bringing stability
to families and opportunity to more people across their region.
After extensive collaboration with partners, stakeholders and the community, the Metro
Council has decided to refer a general obligation bond to the region's voters, which could
create affordable homes for as many as 12,000 people across the greater Portland region.
Through regional programs and local action, the bond will create affordable homes in several
ways:
•
•Buying land for affordable homes
•Buying and renovating low-cost market rate housing to create permanently affordable
homes
• Construction of new affordable homes
•Public ownership of affordable homes without Constitutional amendment;potential
private/non-profit ownership with amendment
Most affordable homes funded by this bond are expected to be created through local
partners. To create opportunity and respond to needs in many communities, we will seek to
create homes throughout the region according to the following distribution:
• Clackamas County: 21%
•Multnomah County: 45%
•Washington County: 34%
OTHER ALTERNATIVES
COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS
DATES OF PREVIOUS COUNCIL CONSIDERATION
N/A
Attachments
Powerpoint
Handout
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AlIlk DRAFT I May 21, 2018
Homes for greater Portland
Metro Regional housing measure: Refined framework
Everyone deserves a safe,stable,
affordable place to call home. Working
together, we can give more families the }
housing opportunity they need.
Metro has a long history of working with
partners to protect quality of life by
supporting new homes and jobs where it112
-----. ,
makes sense,with good access to jobs,
schools,transportation,parks and nature. ,ti
As in many metropolitan areas,thousands of �.
Portland-area families are struggling to find
a stable,affordable home.This challenge
affects every community in the region. What happens next
The Metro Council is considering a regional On May 29,the Metro chief operating officer
general obligation bond measure that would will recommend to the Metro Council what
help partners build and protect affordable should be included in a regional affordable
homes throughout the region. housing measure to create homes for people
who need them,reflect community values,and
Creating a refined framework ensure technical feasibility and accountability.
In January,Metro convened stakeholder and The final measure framework will be a central
technical advisory tables with nearly 50 total part of the COO's recommendation.
members,each with unique experience in The council is scheduled to hold a public
housing, community,business and related hearing and make a referral decision on June
topics. 7.The measure would appear on the
November 2018 ballot.
The stakeholder advisory table identified
values to guide creation and implementation If voters approve,Metro and participating
of the measure framework.The technical local jurisdictions would work together on
advisory table advised on feasibility,costs, local implementation strategies informed by
modeling,implementation,and other technical community engagement.The Metro Council
considerations. will also appoint a community oversight
committee to monitor regional progress and
To explore need and opportunity, Metro also impacts.
funded community partner engagement with Metro's goal is to achieve the measure's
diverse communities,conducted detailed outcomes within five to seven years.
analysis of capacity and need,and listened to
input from jurisdictional partners,housing Learn more
providers and other key stakeholders. Visit oregonmetro.gov/housing to learn
In late April,Metro released a draft framework
more and sign up for emails to stay informed.
describing what a regional bond measure
could achieve. Following further discussion,
Metro is releasing this refined measure
framework.
oregonmetro.gov
Refined framework summary How we'll create affordable homes A commitment to racial equity
Through regional programs and This investment can help address
Regional outcomes local action,the bond will create generations of barriers faced by
Serving about 12,000 people by affordable homes in several ways: communities of color in accessing
creating 3,900 affordable homes if a • Buying land for affordable affordable,stable homes in the
statewide constitutional homes region.A racial equity lens can also
amendment approved (see below) increase affordable housing
• Buying and renovating low-cost opportunity for other marginalized
Serving 7,500 people by creating market rate housing to create o pp �' g
2,400 homes if amendment permanently affordable homes people and low-income residents.
disapproved • Construction of new affordable
$652.8 million general obligation homes To advance racial equity through
this investment,Metro will:
bond,$60 average annual cost to • Public ownership of affordable • Include communities of color in
Portland-area homeowners
homes without Constitutional decision-making and oversight
Affordable homes for families' needs amendment; potential roles
• 1,600 homes for households private/non profit ownership • Work with partners to conduct
earning 30%median family with amendment further engagement with
income (MFI) or below with communities of color
Who to serve,and where to invest Consider racial equity as a
amendment, 1,200 homes •
without amendment • Prioritize people least well factor in all investment
served by the market,including
• 30% MFI is approx. $24,000 for communities of color,veterans, decisions
family of four,$17,000 for seniors,families,people with • Work with community to track
single person disabilities and people impacts and benefits of
• At least half of homes large experiencing or at risk of investments for communities of
enough for families (2+ homelessness color
bedrooms) • Increase access to
Looking to the future
• Maximum 10%of homes transportation,jobs,schools, Several strategies can help ensure
reserved for 60-80% MFI parks and other opportunities
regional investments are efficient,
Homes throughout the region • Support mixed-income and equitable and responsive as the
Most affordable homes expected to mixed use communities with a bond is implemented,including:
be created through local partners. variety of housing types • Prioritize racial equity and
To create opportunity and respond • Prevent displacement in advance fair housing in project
to needs in many communities,we changing neighborhoods selection
will seek to create homes • Work with local governments to
throughout the region: Potential Constitutional amendment identify and act on local needs
• Clackamas County: 21% The Oregon Constitution requires and opportunities
that general obligation bond dollars
• Multnomah County:45% be used only for publicly owned • Require projects to have
screening criteria and
• Washington County: 34% capital projects. In November, marketing that reduce barriers
Oregon voters will consider a
Strong accountability&oversight to marginalized groups finding a
A community oversight committee Constitutional amendment to allow home
will monitor bond investments' local bonds to support affordable
housing created by • Partner with culturally-specific
progress toward regional targets nongovernmental entities. organizations and community
and priorities.Annual reporting and Depending on whether this partners for project selection,
auditing will be required.A max of 7 potential amendment is approved design and evaluation
percent of funds will be used for byvoters,a regional bond would
regional and local administration, g • Create equitable workforce
oversight and transaction costs. have different outcomes and targets for investments
eligible activities.
% Metro
�' Printed on recycled-content paper.
SUPPLEMENTAL PACKET
FOR<1 i 11S , b:►m - a
(IMT OF MEETING)
04.
2018 Regional Housing Measure
Metro
This November,voters in the
greater Portland area will consider Portland area income information
a$652.8 million general obligation
bond to provide funds for
affordable housing through an Average monthly incomes Monthly income needed to
increase in property taxes.The afford housing
bond could create affordable Supplemental
housing for about 7,500 people Security Income $750 3-BR $6,450
regionwide. —
Average Social $1,300 2-BR $4,436
If approved,the bond would cost Security
area homeowners an average of
about$5 a month,based on the Minimum wage $1,950 1-BR $3,772
assessed value of the property.
Metro and local housing providers
would use bond proceeds to build Median renter $3,328 Studio $3,420
affordable housing,purchase and —_
rehabilitate existing housing,and Source:Metro Regional Snapshot
buy land for affordable housing.
The measure limits administrative
costs to 5%of bond funds.The
bond would require community How the property tax would be calculated
oversight and annual independent
auditing. The property tax increase related to
Voters will also consider an $5/month based the affordable housing measure bond
amendment to the state on regional median is based on a property's assessed
Constitution in November that assessed home value.Assessed value is a valuation
would allow public entities to use placed on a property by the county's
general obligation bond proceeds value of$250,000 public tax assessor and is different
for affordable housing to be owned from a home's fair market value.
by non-governmental entities.If
both measures pass,the funds
raised by the Metro bond could
create housing for approximately Metro and local housing
12,000 people,at an average cost of providers would use
$60 per year for homeowners. 44
bond proceeds to build
On June 7,the Metro Council affordable housing,
adopted a housing bond frameworkpurchase and
that would guide how the 41 ii -ice rehabilitate existing
housing,and buyland
affordable housing bond proceeds �� ` �� ut g.
i for new affordable
should be applied by Metro and 'i I,"
local jurisdictions regardless of the y ' �a � �+�--. _ • housing.
outcome of the statewide .: i=
constitutional amendment vote.
oregonmetro.gov/housing June 15,2018
Printed on recycled-content paper.18145
AIS-3507 3.
Workshop Meeting
Meeting Date: 06/19/2018
Length (in minutes): 20 Minutes
Agenda Title: JOINT MEETING WITH COMMITTEE FOR COMMUNITY
ENGAGEMENT TO RECEIVE ANNUAL REPORT
Prepared For: Rudy Owens, City Management Submitted By: Rudy
Owens,
City
Management
Item Type: Update, Discussion, Direct Staff Meeting Type: Council
Joint Meeting-Board or Other Juris. Workshop
Mtg.
Public Hearing: No Publication Date:
Information
ISSUE
This is the first-scheduled joint meeting between the City Council and the newly formed
Committee for Community Engagement since the City Council adopted new bylaws for the
committee in May 2017. The committee's annual report for 2017 is being shared.
STAFF RECOMMENDATION / ACTION REQUEST
Staff recommends that the City Council accepts the annual report by the Committee for
Community Engagement, which is required by the committee's bylaws. The report provides a
summary of the committee's activities in calendar 2017.
KEY FACTS AND INFORMATION SUMMARY
The Committee for Community Engagement will meet with the City Council to
discuss/update activities described in its annual report and provide information to the City
Council on its scope of work and ideas for achieving new goals in 2018.
The Committee for Community Engagement changed its name from the Neighborhood
Involvement Committee in May 2017. The City Council adopted revised bylaws for the group
that changed the group's mission. Its new responsibilities are oversight, accountability and
policy direction on program design for citywide community engagement activities, among
other tasks. All told six presenters for the city met with the committee in 2017. The
committee evaluated those activities in person and through summary reports shared with
senior city staff. City activities included Latino outreach, local option levy engagement and the
city's role in local elections.
The committee's focus in 2018 is to finalize a strategic work plan that will allow let it provide
better measurements for its accomplishments and activities that are shared with City staff and
the City Council. The committee welcomes the opportunity to respond to questions and
requests from the City Council.
OTHER ALTERNATIVES
Not applicable.
COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS
Strategic Plan,Goal 3: Engage the community through dynamic communications.
City of Tigard Vision Task Force: "The City will maximize the effectiveness of the volunteer spirit to accomplish the
greatest good for our community."
DATES OF PREVIOUS COUNCIL CONSIDERATION
Not applicable.
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Attachments
Annual Report
City of Tigard
TrGARo Committee for Community Engagement
Annual Report to the City Council (May 2017 - December 2017)
Background:
The Committee for Community Engagement(CCE) changed its name from the Neighborhood
Involvement Committee (NIC) in May 2017. The City Council adopted revised bylaws for the group that
ended the role of the Neighborhood Network program and changed the CCE's mission. Prior to the
adoption of the bylaws for the CCE,the NIC had responsibility for overseeing the Neighborhood
Network Program,including developing standards for the Neighborhood Network web pages and the
volunteer page administrators.
The new bylaws that restructured the CCE's mission followed several years of expansive growth of social
media in Tigard as a primary means of connecting neighbors with neighbors and with the city. The
previous blogs used by the Neighborhood Network Program were supplanted by social media platforms
such as Facebook,Twitter,and Nextdoor by the end of 2016. In February 2017,the city replaced the
neighborhood network webpages with volunteer-run neighborhood Facebook pages,where many
residents were already connected.
The former NIC had 13 members.The new bylaws expanded the CCE to 15 members. Current members
were appointed to staggered terms,to prevent expiration of all member terms at the same time. The NIC
members chose to have a third serve two-year terms, one-third three-year terms and one-third four-year
terms. New appointees since May 2017 have been nominated to four-year terms.
The CCE bylaws call for diverse membership and voices,including ethnic minorities,non-native English
speakers,seniors,youth,business representatives,renters and home owners and members of the
community at large.The bylaws also call for geographic diversity to encourage membership from the city's
14 neighborhood areas. One slot is prioritized for an official representative from CPO4B and 4M each,
should qualified applicants apply. One membership slot each is prioritized for a non-native English
speaker,youth or business owner each, should qualified applicants apply.The current membership reflects
much of the diversity outlined in the bylaws,including residents from diverse language and cultural
backgrounds and a member from CPO4B (Bull Mountain).
The CCE responsibilities are oversight,accountability and policy direction on program design for citywide
community engagement activities.This includes review, comment and make recommendations on specific
plans for community input, feedback,education and information. The goal is to inspire active two-way
community engagement,broad participation of diverse community members and encourage shared
responsibility and ownership (community members and elected officials) to use knowledge,skills and
experience to improve the community and advance the city's strategic vision.
Year-End Report (May 2017-December 2017)
During the first eight months,the committee developed processes for fulfilling its mission and providing
direct feedback to city staff on the city's community engagement activities. The staff liaison,Rudy Owens,
prepared summaries of the committee's feedback after each bimonthly meeting,which were approved by
the committee.These minutes were shared with Council Liaison Marc Woodard,the city's leadership team
Committee for Community Engagement Annual Report 2017
City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 I 503-718-2758 I www.tigard-or.gov I Page 1 of 4
members and senior staff who oversee projects involvement public involvement. Committee Chair Basil
Christopher and Vice Chair David Hanna agreed the year-end summary should be done at the April 18,
2018 meeting and finalized for the council,with the goal of highlighting past work and a new,more
strategic direction.
Summary of Presentations and Presenters:
Topic, Presenter, Date Highlight of Summary and Feedback
Parks and Recreation Fee Martin gave an overview of the creation of the parks
Steve Martin,Parks and Facilities and recreation fee and a detailed summary of how that
Manager,Public Works compared to other communities and did not address
June 14,2017 current costs for parks maintenance. The group had
little knowledge of the fee and offered diverse views
for engagement ideas. Overall they saw parks as strong
assets.
Community Engagement efforts with Ruef provided a summary of the city's programs that
the city's Latino and Spanish- have reached out to Latino community members,
Speaking community including businesses. Committee members discussed
Betsy Ruef,Community Engagement how and if the city was reaching other groups,
Assistant concerns in the community about legal status and
Aug. 16,2017 ideas for expanding outreach to other groups with
Latinos.
Inform and engage residents in Gavin gave an overview of the city's fiscal status and
discussions of Tigard's challenges the creative outreach to engage residents and also
with funding city services and future create a task force to make recommendations.The
funding for city facilities committee offered nearly a dozen ideas how to
Sharon Gavin, Communications communicate the city's lack of resources—all were
Manager summarized and shared with the leadership team.
Aug. 16,2017
Focus group on local option levy Siegel provided an overview of the city's decision-
issues making to consider putting a local option levy to
Noah Siegel,Consultant to City voters in May.Working as a focus group,the
Oct. 18,2018 members discussed what additional services were
needed,what needed to be preserved, diverse views
on taxes the limits of city services and messages that
might connect best with voters. The summary was
shared with Siegel and the leadership team.
Overview of municipal elections and Krager described the city's role managing elections,
the city's role in the local electoral oversight as an official vote collection site and
process ensuring elections laws are followed regarding
Carol Krager,City Recorder measures and candidates.The group discussed ballot
Dec. 13,2018 measure procedures,verification of ballots and
logistics of vote collection and possible ways to
expand drop box sites (creating a subcommittee to
study the issue).
Changes to downtown parking, Brown gave an overview of efforts to address parking
including enforcement, and the city's issues and establish a four-hour parking permit by fee.
The group wanted to know if enforcement efforts had
Committee for Communi En:agement Annual Reeort 2017
City of Tigard 13125 SW Hall Blvd.,'Tigard,OR 97223 503-718-2758 I www.tigard-or.gov Page 2 of 4
Topic, Presenter, Date Highlight of Summary and Feedback
engagement to downtown businesses generated negative feedback (it hadn't). Most were
and residents since April 2017 unaware of the city's engagement to the public on
Buff Brown, Senior Transportation downtown parking.
Planner
December 13,2018
Group evaluation of city CCE members rated the Tigard Times,Facebook,
communications and self-survey, Nextdoor and Cityscape as their primary information
next steps for committee channels. Members believed older residents,
No presenter,discussion of group survey homeowners,people who prefer to get information
evaluating city communications. from printed sources and businesses were receiving
February 28,2018 city news.Less than half of the members thought
residents who speak languages other than English at
home,disabled residents and renters were receiving
information from the city.
Next Steps:
The CCE will develop strategic goals and activities that will allow the group to provide measurements for
its activities and its feedback to the City of Tigard.
Possible goals include:
1. Review and provide comments to project and program managers on specific plans for community
outreach, education,marketing and/or information on public services,programs and/or projects.
Facilitate informed decisions on issues that are relevant and ongoing. Promote active two-way
community engagement to surface issues of interest.
• Provide a summary of key projects reviewed and feedback. (Completed)
2. Provide feedback on plans that market dynamic and comprehensive opportunities for community
members to get involved and stay engaged.
• Provide an overview of public engagement opportunities. Evaluate public involvement.
3. Recommend strategies to involve organizations representing communities of diverse interests and
identities.
• What strategies were suggested?What groups were considered?Evaluate city activities if diverse groups were engaged.
4. Provide input, feedback and recommendations to match communications tool(s) to a specific
issue/audience.
• What suggestions and tools were proposed?Evaluate the channels used for current and plannedpmjects.
5. Review and comment on guidelines for information,referral and troubleshooting services.
• Provide an evaluation of the city's products covering these areas and ident/areas of improvement.
6. Recommend standards for committee-initiated online platforms.
• Idenqv standards and provide a short summary to implement their use.
Committee for Communi En'a'ement Annual Re.ort 2017
City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 I 503-718-2758 I www.tigard-or.gov I Page 3 of 4
7. Participate in program/project outreach and monitoring
• Highlight involvement in outreach and monitoring with summary evaluation.
8. Complete a CCE report card that can assess projects fairly with these possible metrics:
• Changes in public behavior(voter turnout, event participation, meeting attendance),
• Equity considerations(diversity of groups engaged, opportunities for diverse groups to be involved in city events and
meetings),
• Accessibility of information (who is getting information and who isn't, are the channels the rights ones, does
information all demographics—age, income, races, ability).
• Public understanding of city issues and city government.
CommitteeforommunA n a sement Annual Re•ort 2017
City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 ! 503-718-2758 www.tigard-or.gov I Page 4 of 4
SUPPLEMENTAL PACKET
FOR
Summary of Strategic Planning by Committee for Community Engagement(May 7,
ATE OF MEETING)
The CCE met to develop a strategic planning framework to direct its future work in 2018 and beyond.Members were asked to dev elop their
priorities by answering this question:
"Mission:considering our stated mission and bylaws,what can we do to help our comm ittee function more effectively?"
The main goals the CCE outlined were: Assess Impact,Make Data Count,Include/Involve Community,Improve Committee Practices,Increase
Integration with City,and items that mattered but did not fit into goal areas(Additional Goals).
Assess Impact Make Data Count Include/Involve Improve Committee Increase Integration Additional Goals
Community Practices with City
Impact to Review city's IR data Engage with non-city CCE info card Understanding of city Identify Tigard
Community groups activities community
engagement
programs for best
practices
Follow up on Measurable Where is the Inventory committee Attend city meetings; Time stamping
program benchmarks community involved members being engaged documents
recommendations scorecard or not? ourselves (especially those on
city's website)
Close the loop Track data in city City employee Committee presence Knowledge of project
programs suggestions box at events planning process
Timely CCE Continuous All voices are shared Topics ahead of time Prioritize city
interaction with electronic feedback departments to
project(s) engage
Diversity Increase civics among Break into smaller Identify departments
benchmarking citizens groups during with community
meetings engagement
challenges
Nominate city Theme nights for Support city's
engagement meetings strategic vision
champion(s)
Timely impact from
community