Washington County ~ BCC14-0911 ~ Washington County Master Interagency Teams IGA 6CC 1y •09 ��
WASHINGTON COUNTY MASTER
INTERAGENCY TEAMS
INTERGOVERNMENTAL AGREEMENT
This Master Interagency Teams Agreement (Agreement) is entered into by and between
the undersigned parties to provide for establishment and support of all local interagency
teams as permitted by ORS 190.110 which provides that a unit of local government may
enter into a written agreement with any other unit of local government for the performance
of any or all functions and activities that a party to the agreement has the authority to
perform.
It is the intent of this Master Interagency Agreement to be subservient to individual
department pursuit policies. Under no circumstance will this agreement replace the individual
department pursuit policy.
Therefore, for and in consideration of the following, the parties agree as follows:
1. EFFECTIVE DATE AND DURATION. This Agreement commences and takes effect
when signed by two or more parties and remains in effect thereafter until amended or
terminated by the parties consistent with this Agreement. The Law Enforcement
Council (LEC)will review this Agreement in January of even-numbered years and make
recommendation(s)as to its revision or modification to their respective governing bodies
if they determine that is needed.
2. PURPOSE AND FUNCTION. This Agreement provides for the cooperation and
coordination of all local Interagency Teams. Each governing body of a participating
jurisdiction agrees to delegate the authority to execute Interagency Team Agreements to
the chief law enforcement officer of the jurisdiction provided that all Interagency Team
Agreements entered into by the chief law enforcement officer contain the exact language of
the contract template as set forth in paragraph four below.
3. DEFINITIONS.
3.1 Interagency Team. Two or more agencies assign personnel on a full-time, part-
time or an on-call or collateral assignment basis to a special unit.
3.1.1. Full time Interagency Teams have a narrowly focused primary mission
and have member's assigned full-time (minimum of 40 hours per week)
to the team. Some full-time Interagency Teams may have members
assigned less than full-time (less than 40 hours per week) or for a limited
duration (temporary assignments to enhance professional career of
member). Full-time Interagency Teams shall be subject to additional
requirements as defined in 4.2 and 4.3.
3.1.2. On-call or collateral assignment Interagency Teams also have a narrowly
focused mission; however, member's primary mission is something other
than that of the team (Patrol, Detectives, Jail). On-call Interagency
Teams are typically activated for limited duration specific missions.
These Interagency Teams are not subject to sections 4.2 and 4.3.
3.2 Police Officer. Police Officer as used in this Agreement is a police officer
commissioned by the State of Oregon or a police officer commissioned by a public
agency or unit of local government of the State of Oregon to enforce the criminal
laws of Oregon and included in the definitions contained or employed in ORS
181.610 and ORS 190.472, as now enacted or hereafter amended.
Master Interagency Teams Intergovernmental Agreement 1
3.3 Team Administrator or Team Commander. The participating agency which has
volunteered to be responsible for primary county wide operational command of the
particular Interagency Team shall designate (an exception to this rule is defined in
4.2) a Team Administrator. The Team Administrator must be a command ranking
executive from that participating agency. The Team Administrator shall collaborate
with participating agencies to develop and recruit team members and will coordinate
with those agencies as to r appointment and removal of members to the respective
interagency team (exceptions to this are defined in 4.2). The Team Administrator
shall communicate with each participating agency the skill set, criteria and testing
process to be used in applicant screenings for the Interagency Team.
3.4 Team Supervisor or Team Leader. The Team Supervisor has primary supervisory
duties of interagency team members' daily on-duty activities. The minimum rank
qualification for this position is sergeant with specific management duties
described in section 4.5.1 through 4.5.2.E.
3.5 Team Member. A Team Member is a police officer as defined in 3.2,
participating on an Interagency Team as described in 3.1.1 or 3.1.2 above.
3.6 User Board. The User Board is made up of the chief law enforcement
administrators of each law enforcement entity as further described in section 4.2.
3.7 Governing Body. The Washington County Board of County Commissioners or a
City Council for each participating city.
4. REQUIREMENTS FOR TEAM AGREEMENTS.
The authority to enter into and maintain Interagency Team Agreements for full-time
Interagency Teams (as defined in 3.1.1) is delegated to the chief law enforcement officer
of each affected jurisdiction (Chief of Police or Sheriff) provided that all such
Interagency Team Agreements shall contain the language found in sections 4.1 through
4.20 below, which shall neither be amended nor modified without a formal unanimous
approval of the governing body of all participating jurisdictions, and further, no other
substantive contract language may be added without the same protocol. The only
language which may be added are provisions addressing the purposes, functions,
procedures and role of the affected Interagency Team. The chief law enforcement
officer of the jurisdiction may enter Interagency Team Agreements for on-call or
collateral assignment teams (as defined in 3.1.2).
4.1 COOPERATION. Each participating agency agrees to provide all reasonable
assistance and resources to and with other participating agencies in
implementing the purposes of the Agreement.
4.2 USER BOARD. If three or more agencies are participating on a full-time
Interagency Team, and at the recommendation of the LEC, a User Board will
be formed. The User Board will consist of the chief law enforcement
administrator of each participating agency or designee having executive
command authority. The User Board shall coordinate operational procedures and
administrative guidelines for the Team and Team Administrator and review the
overall implementation thereof. The User Board recommendations are not
binding on the participating agencies but the agencies agree to use good faith
efforts to develop operational procedures. The User Board shall elect a User
Board Chair(as defined in section 4.3)and appoint a Team Administrator.The
Team Administrator and User Board shall collaborate to recruit and appoint Team
Supervisor(s).
Master Interagency Teams Intergovernmental Agreement 2
4.3 USER BOARD CHAIR. The Chair of a User Board will serve a term of one
calendar year(January 1 to December 31)and their appointment will be by
majority vote of the participants. The vote shall take place in November of the
calendar year preceding their service as Chair. The Chair must be one of the chief
law enforcement officers or designees members from the User Board The User
Board will meet at least quarterly and at any time upon written request of a
participating agency. Each member of the User Board shall have an equal voice in
the conduct of business. No quorum is required to conduct User Board business,
and a majority of the members present can take action on any User Board issue.
4.4 TEAM ADMINISTRATOR. Interagency Team Administrators will have the following
responsibilities:
4.4.1. Exercise management rights with regard to appointment, term limits and
removal of members from the Team;
4.4.2. Attend User Board Meetings, participate in User Board discussions and
report on team activities and management functions;
4.4.2. Establishment of operational guidelines consistent with the policies and
procedures for each participating agency;
4.4.3. Establish team activities and operations;
4.4.4. - Evaluate team activities and supervise members;
4.4.5. Long range planning, preparation of budget recommendations and
allocation of budgeted resources to meet members, equipment, and
team activities needs; and
4.4.6. Reporting to the User Board on team activities and management
functions as outlined in this section
4.5 TEAM SUPERVISOR. Supervisory responsibilities for the Team Supervisor will be
outlined in the Interagency Team's operational guidelines which will include (at a
minimum)the following:
4.5.1. Plan and manage operational activities of the Team;
4.5.2. Direct team day-to-day activities including:
4.5.2.A. Assignment of investigations and other tasks to team members;
4.5.2.8. Scheduling members for team activities, including those which
may result in overtime eligibility under applicable member rules
and collective bargaining agreements;
4.5.2.C. Review and approval of investigative reports;
4.5.2.D. Review of personnel performance and making
recommendations/observations concerning supervisory issues to
appropriate participating agency supervisory and command staff;
4.5.2.E. Serve as a liaison with other law enforcement agencies;
4.5.2.F. Present quarterly reports to the User Board on team activities; and
4.5.2.G. Present bi-annual reports to the LEC on team activities
4.6 TEAM MEMBERS. Team members remain subject to the internal policies
and procedures of their respective agencies for all matters not directly related
to team performance and activities.
4.7 SUPERVISION OF TEAM MEMBERS. Team Members shall be supervised by the
Team Supervisor while engaging in team activities and the team member will also
have an agency supervisor at the team member's agency.
4.8 RECRUITMENT TO INTERAGENCY TEAM. Each participating agency and the
Team Administrator are responsible for the recruitment process. The recruitment
process used by participating agencies must comply with criteria set by the Team
Master Interagency Teams Intergovernmental Agreement 3
Administrator and participating agencies (i.e., requirements for minimum
certification, term limits, years' experience, performance evaluations, etc.).
4.9 DISCIPLINE. The Team Supervisor will contact a team member's agency
supervisor regarding discipline and performance issues and the team member's
agency supervisor will handle performance or discipline consistent with that
agency's policies and standards.
4.10 WAGES AND BENEFITS. All personnel costs, including wages and benefits,
and incidental items of personal equipment will be the responsibility of each
participating agency assigning a person to the team.
4.11 EQUIPMENT. Any participating agencies may assign to its participating team
Member(s)' capital equipment for such times and under such restrictions as it
deems appropriate. Such equipment shall not be considered a team asset but
remain an asset of the contributing agency. Each agency will be responsible for
the maintenance and repair or replacement of their equipment assigned to the
team member(s).
4.12 FUNDING. Team operations will incur certain operating expenses including but
not limited to training, training site rentals, office space rental, supplies and
consumables and informant compensation.
The Team Administrator shall annually, at a time consistent with requirements of
the various parties' respective budgetary processes, confer and recommend to
each agency's chief law enforcement officer a projected share of the operational
expense for the ensuing fiscal year. The respective share shall be determined by
the actual operating expense of the respective team member(s)on the team.
4.13 BUDGET. The Team Administrator shall create an operating budget for the
Interagency Team.
Notwithstanding any other provision of this Agreement; all budget
recommendations submitted must be first approved by the Finance Department of
the jurisdiction and comply with all rules and procedures of the local budget
process.
4.14 FISCAL AGENT. The Washington County Finance Department will serve as
Fiscal Agent for the purpose of this Agreement if Washington County is a
signatory to an interagency team unless the User Board (if required by this
agreement) or Team Administrator affirmatively decides the Finance Department
of another participating jurisdiction is to serve as Fiscal Agent. The Finance
Department of any participating jurisdiction serving as a Fiscal Agent must handle
all team financial affairs in accordance with generally accepted accounting
principles for government agencies.
4.15 REVENUES. Any revenues generated by the interagency team shall be
maintained in a separate account in accordance with generally accepted
accounting principles for government agencies (as per section 4.15)with spending
authority will be the responsibility of the User Board.
4.16 ANNUAL FISCAL INTERNAL REVIEW. The Team Administrator will ensure an
annual review is conducted of equipment and expenditures including confidential
funds and the record keeping of the team and assure expenditures are in
accordance with legal and contractual obligations, and also that receipts and
Master Interagency Teams Intergovernmental Agreement 4
disbursements are documented and accounted for in accordance with generally
acceptable accounting practices for government agencies. The results of the
review will be presented to the User Board or the law enforcement executives
with participating members for review upon its completion. Costs of the fiscal
internal review will be the responsibility of the Fiscal Agent(as per section 4.15).
4.17 INDEMNITY. Each party shall be independently and severally liable for the acts,
errors and omissions of its employees and officers, and there shall be no right of
indemnity between the parties but they shall be entitled to assert rights to
contribution under ORS 18.242.
4.18 TERMINATION. Any agency may terminate participation from any Interagency
Team by providing 30 days prior written notice to the other parties.
5. INTERAGENCY TEAMS— PROCEDURE
The chief law enforcement officer of a jurisdiction wishing to create a full time or an on-
call collateral assignment Interagency Team shall present the proposal at the Law
Enforcement Council (LEC). If other chief law enforcement executive officers agree to
create the team, an agreement shall be drafted incorporating the required provisions and
definitions of this Agreement therein as well as specific provisions setting out the
purposes, functions, procedure and role of the proposed team. The agreement shall be
circulated to the interested jurisdictions for review by the chief law enforcement officer
and legal counsel. If acceptable, the chief law enforcement officer shall sign the
agreement in multiple parts and forward to the other interested jurisdictions.
6. ADDITIONAL PARTIES
Any Oregon or Federal law enforcement agency, not a party to this Agreement when it
first becomes effective, may become a party thereto by signing the Agreement with the
authority of its governing body and approval of the current User Board. Upon the signing
of the Agreement by the additional party, the Agreement becomes binding among all the
parties that have signed.
7. TERMINATION, SUSPENSION, OR WITHDRAWAL FROM AGREEMENT
Upon mutual consent of all the parties, this Agreement may be amended or
terminated at any time. Any party may withdraw from this Agreement upon providing
30 days prior written notice to the other participating agencies.
8. WAIVER
The failure of any party to enforce a provision of this Agreement shall not constitute a
waiver of the entire Agreement or any other provision contained within.
9. CAPTIONS
Captions and headings used in this Agreement are inserted for convenience of reference
only and are not intended to affect the interpretation or construction of the Agreement.
10. PARTIAL INVALIDITY
Whenever possible, each provision of this Agreement shall be interpreted in such a way as
to be effective and valid under applicable law. If any provision of this Agreement is
adjudged invalid, such adjudication shall not affect the remaining provisions, terms or
requirements of this Agreement.
11. AMENDMENTS
Only written instruments authorized by the governing body of each participating
jurisdiction may amend or otherwise alter this Agreement.
Master Interagency Teams Intergovernmental Agreement 6
12. SIGNATORY AUTHORITY TO ENTER INTO AGREEMENT
Each person signing this Agreement hereby represents to all other signatories that
they are duly authorized by their unit of local government to enter into the Agreement,
IN WITNESS WHEREOF the parties by the signatures of their authorized representatives have
executed this Agreement effective on the date show below each signature.
City of Beaverton City of Cornelius
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APPROVED WASHINGTON COUNTY
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12. SIGNATORY AUTHORITY TO ENTER INTO AGREEMENT
Each person signing this Agreement hereby represents to all other signatories that
they are duly authorized by their unit of local government to enter into the Agreement.
IN WITNESS WHEREOF the parties by the signatures of their authorized representatives have
executed this Agreement effective on the date show below each signature.
City of Beaverton City of ornelius
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Date Date
APPROVED WASHINGTON COUNTY
BOARD OF COMMISSIONERS
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DATE.................... ......
BY THRitnn
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City of Forest Grove City of North Plains
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Printed Name Printed Name
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illshoro City of Sherwood
S nature Signature
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Printed me Printed Name
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City of King City City of Tigard
Signature Signature
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City of Tualatin Washington County
Signature Signatures
Printed Name Printed
Chairman Board of Commission=
Title Title
Date Date
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City of Forest Grove City of North Plains
Signature Signature
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Date Date
City of Hillsboro City of&mrwood
Signature Signature
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Title Title
Date
C, Via' city of Tigard
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Prid Name ff Primed Name
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City sof Tualatin Washington County
Signature Signature
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City of Forest Grove City of North Plains
Signature Signature
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City of Hillsboro City of Sherwood
Signature Signature
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Date Date
City of King City City of Tigard
Signature Signature
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City of Tualatin Washington County
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City of Forest Grove Cit of North Pla'
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City of Hillsboro City of Sherwood
Signature Signature
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City of King City City of Tigard
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City of Tualatin Washington County
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Chairman Board of Commissionqu
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Master Interagency Teems Intergovernmental Agreement 7
Resolution 2014-058,Exhibit A 1
August 19,2014,Page 7 of 7
City of Forest Grove City of North Plains
Signature Signature
Printed Name Printed Name
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City of Hillsboro City o erw
Signature Sig ure
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City of King City City of Tigard
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City of Tualatin Washington County
Signature Signature
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City of Forest Grove City of North Plains
Signature Signature
Printed Name Printed Name
Title Title
Date Date
City of Hillsboro City of Sherwood
Signature Signature
Printed Name Printed Name
Title Title
Date Date
City of King City of Tigard
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Signature Signature
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Title Title
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City of Tualatin Washington County
Signature Signature
Printed Name Printed Name
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Master Interagency Teams Intergovernmental Agreement 7
City of Forest Grove City of North Plains
Signature Signature
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City of Hillsboro City of Sherwood
Signature
Signature
Printed IJame Printed Name
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Date Date
City of King City City of Tigard
Signature Signature .
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Date Date
City of Tualatin Washington County
Bign—ature Signature
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Master Interagency Teams Intergovernmental Agreement 7