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City Council Packet - 01/06/2009 IR .1111111 City of Tigard Tigard Goal Setting Meeting — Agenda TIGARD CITY COUNCIL MEETING DATE/TIME: January 6, 2009; 12 to 5 p.m. MEETING LOCATION: City of Tigard - Umpqua Bank, 2nd Floor Conference Room, 6610 Cardinal Lane, Tigard, Oregon PUBLIC NOTIC:F: Upon request,the City will endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA TIGARD CITY COUNCIL GOAL SETTING - JANUARY 6, 2009 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov 1 Page 1 of 2 011111 City of Tigard g Meeting -- � Tigard Goal Settin enda TIGARD CITY COUNCIL MEETING DATE/TIME: January 6, 2009; 12 to 5 p.m. MEETING LOCATION: City of Tigard - Umpqua Bank, 3rd Floor Conference Room, 6610 Cardinal Lane, Tigard, Oregon 12 p.m. I. Call to Order and Roll Call • Mayor Dirksen II. Oath of Office Administered to Councilors Henderson and Wilson • Mayor Dirksen III. Goal Setting Discussion IV. Discuss Attendance at the 2009 Congressional City Conference,March 14-18,2009,Washington DC V. Non Agenda Items VI. Adjournment I:\ADM\CATHY\CCA\2009\090106 Goal Setting.doc TIGARD CITY COUNCIL GOAL SETTING —JANUARY 6, 2009 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 I 503-639-4171 I www.tigard-or.gov I Page 2 of 2 Agenda Item# 1 Meeting Date January 6,2009 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Oath of Office- Councilor Marland Henderson and Councilor Nick Wilson Prepared By Cathy Wheatley CX Dept Head Approval: City Mgr Approval: I/ L ISSUE BEFORE THE COUNCIL Mayor Dirksen will administer the Oath of Office to Councilor Marland Henderson and Councilor Nick Wilson to participate in the special City Council Goal Setting Meeting on January 6,2009,which is the first City Council meeting for 2009. A ceremonial Oath of Office will be administered at the first regular City Council meeting scheduled for January 13,2009. STAFF RECOMMENDATION Administer the Oath of Office to Marland Henderson and Nick Wilson,who were elected by Tigard voters at the November 4,2008,General Election to serve as the Tigard Mayor and City Councilors until December 31,2012. KEY FACTS AND INFORMATION SUMMARY On November 4, 2008, the Tigard voters elected Marland Henderson and Nick Wilson as Tigard City Councilors to serve until December 31, 2012. The Tigard City Charter,Section 30,states: Before entering upon the duties of their office, every officer shall take an oath or shall affirm that they will support the constitutions and laws of the United States and of Oregon and faithfully perform the duties of their office. OTHER ALTERNATIVES CONSIDERED N/A CITY COUNCIL GOALS N/A ATTACHMENT LIST None FISCAL NOTES N/A I:\Citywide\Council Packets\Packet'09\090113\Oath of Office AIS.doc Chat Ogiez .tate o4 Chelan, ) 9, Thi Wi,Pion,, do lo-leinn,P,c, imeciA, that 9 uo& ur, w.&L and the and eaua o4 the United Plxd L c }liruhica and the Mate o� Dugan, and the ( Purhteh, and ouidinanca, 04 the eity, .719 . 9 cu.i,Pl gaitheuily, mh n to the eeAt otc nub aPueitr,, in, ' • 4e-ice CL euu n,ci& k'. to which, 9 Puxue eeen, elected. . �! ► ueLt: edy. necoActe,,, / , o Hate Oath ogica .tate 04 O&eq n ) 3 9, Maidand ii. , do iae+mney, icoecrA, that 9 uuee upPcued and and eau' . 04 the United PEateL (4 J nehica and the .tate 04 O eco.n and the ePiaideA., and aizdittanceA, 04 the City, 04 Jicia),d. 9 wit" eaitPiftudy, t,eh,eo.'m "ui, duties to the Peat 04 nisi, a iiit y,, in, the o-efice, c'-4 eat-India to aihich .9 Puwe Peen eeected. die# 'V - '.#1)A0 ,4Zc 'r s nendeivicin Cla,÷ 1--Q--,"- ,--tx GO /-E��. ) - (9 .09 Date City of Tigard M 11 Es 2008 Tigard City Council Goals January 4th the City Council Hart to set its gazls for the camincg year. Thee goals represent thane item that the Council feels deem special attention in the months ahead The City uill accon lzsh much m9re than what is listed here, but zee idem J thee to be ofparticular importance to our residents. 1. Pursue opportunities to reduce traffic congestion in Tigard. • Pursue immediate low-cost projects to improve traffic flow. • Explore light rail on 99W. • Promote an access control study of 99W. • Support the I-5/99W connector project. • Continue state and regional advocacy for transportation improvements in Tigard. 2. Complete the update and begin the implementation of the Comprehensive Plan. 3. Implement the Downtown Urban Renewal Plan. • Prioritize and begin implementing tasks identified in the development strategy for downtown. 4. Promote and honor good citizenship in Tigard. • Recognize good citizenship by individuals and groups. • Build youth involvement programs. • Support the neighborhood program. 5. Explore the possibility of placing a parks and greenspaces bond on the ballot in 2010. 6. Make a decision on Tigard's long-range water source(s). I:\ADM\Council Goals-2008\2008 Council Goals-Final.doc 2008 TIGARD CITY COUNCIL GOALS City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 503-639-4171 www.tigard-or.gov Page 1 of 1 2008 3rd Ouarter Goal Update January 4th the Cite Council met to set its goals for the coming year: These goals npnserrt those ----- items "-•--- items that the Councilfeels desen .special attention in the months ahead. The Cite will accomplish much more than what ishisted herr, but we identify these to be of particular importance to our resident.. 1. Pursue opportunities to reduce traffic congestion in Tigard. e Pursue immediate low-cost projects to improve traffic flow. • Explore Light rail on 99W. o Promote an access control study of 99W. o Support the 1-5/99W connector project. o Continue state and regional advocacy for transportation improvements in Tigard. QOQOD DQQ OO ODQQDDD DQ4DOC1D 6D 6D 000OOOQO000000000000000000O OOQ 000OBO OOOODOOOOOQ4O00000O000 3rd Quarter Update: ° Pursue immediate low-cost projects to improve traffic flow. • When the pavement overlay on Walnut Street was finished,a right turn lane was added for westbound traffic turning north onto 135t;,Avenue. Preliminary observations show this has increased capacity and reduced congestion at this intersection. u School zone flashing beacons have been installed at Fowler Middle School and on Gaarde Street adjacent to Gaarde Christian School. This allows traffic to flow at normal speeds for most of the day, while enhancing the safety of the School 20 during arrival and dismissal times. u The equipment for Metzger Elementary has been ordered with delivery expected by mid- October 2008.Those lights will be installed upon receipt. • The flashing beacons for Alberta Rider will be installed through City contract with the contractor submitting the low bid for Washington County's flashing beacon project. Because of County budgetary limitations, the City will contract for performance of the work using the County bid prices and will request reimbursement from Washington County for their share of the work. The work is expected to be completed by the end of the calendar year. o The electronic speed signs will be procured and installed through an open bid process. The bid documents are being prepared and should be advertised for bids in October 2008 with award in November, 2008. The electronic speed sign installations should be completed within three months after bid award. ▪ Staff worked with ODOT Region 1 on a preliminary project design and funding application for improved technology for better signal coordination,incident management,and driver information along the 99W corridor. Council Goal Update Staff has continued working with ODOT and Washington County signal timers to improve efficiency of signals on 72t,a Ave,Bonita Road, and Durham Road. a Flashing yellow arrow protected/permissive phasing was installed at the Durham Road / 98th Avenue signal, allowing left turns when gaps are available in opposing traffic. a Design work is complete for modifications to the median on Dartmouth Street south of Hwy 99W to provide more stacking space for left-turners. The project is out for bids in October, with construction planned before Thanksgiving. • Explore light rail on 99W. • Tigard staff was appointed to the Metro High Capacity Transit subcommittee in August 2008 and have attended two meetings since. The purpose of the subcommittee is to advise Metro and local decision-makers where future high-capacity transit services should be provided. Highway 99W has been listed by Metro as a potential high-capacity transit corridor. The Committee will meet a total of six times and present its recommendations and late winter or early spring of 2009. Tigard staff was appointed to the Metro Performance Measures committee and has attended two meetings. The committee is important to Tigard's objective of addressing traffic congestion on the north-south arterial and freeway system (Interstate 5,Highway 217 and 99W). The committee will be making recommendations to decision-makers regarding how performance of key transportation facilities should be measured. This will help determine future regional future investment priorities. o Promote an access control study of 99W. • The Highway 99W Corridor Improvement and Management Plan will be submitted for. Planning Commission review and approval in the November/December timeframe. The adoption process through City Council will begin in early 2009. • City staff is continuing to consider development of an access management project(based on the Plan) from the 1-5 interchange to either Dartmouth Street, or to the Highway 217 interchange, after the Plan,is adopted. o Support the 1-5/99W connector project. ® Regional and local transportation plans have recognized the need for a major connection between I-5 and Highway 99W for more than a decade. The increase in freight movement and traffic with destinations along the Highway 99W and I-5 corridors have resulted in heavy traffic congestion in the street systems along both major routes. Washington County, Metro and ODOT are jointly leading the I-5 to 99W Connector Project to address this regional problem.The Oregon Transportation Commission has recently designated this as a project of statewide significance. 2 A thorough and detailed study with rigorous analysis and ample opportunities for public involvement and jurisdictional coordination is underway to establish the alignment for this connector. The project is in Phase 1 of two phases. Phase 1 includes establishment of the preferred corridor for the project and submittal of the selected corridor for incorporation Colowil Goal Update -' into Metro's Regional Transportation Plan. Phase 2 will identify and refine the project design through the EIS process, including obtaining a record of decision and federal authority to proceed toward construction. The City Engineer attends the Executive Management Team meetings as a non-voting,but fully participating, member of the discussions at the meetings. Current Status: ■ The PSC (Project Steering Committee) has concluded that the large freeway concept is much too costly and is not easily subdivided into meaningful phases for implementation. Based on PSC direction, the PMT (Project Management Team) has developed a hybrid concept that consists of a package of projects to enhance existing arterials and construct new arterials.The hybrid concept proposes three east-west arterial connections between I-5 and Highway 99W that would provide almost,but not quite, the capacity of a new freeway. ■ The hybrid concept has been distributed for EMT (Executive Management Team) and PSC member comments. If the concept is acceptable to the EMT and PSC, the concept will be modeled and tested to ensure that the project purpose,goals and objectives are met.The PSC (Project Steering Committee) has concluded that the large freeway concept is much too costly and is not easily subdivided into meaningful phases for implementation. Based on PSC direction, the PMT (Project Management Team) has developed a hybrid concept that consists of a package of projects to enhance existing arterials and construct new arterials. The hybrid concept proposes three east-west arterial connections between 1-5 and Highway 99\V that would provide almost,but not quite, the capacity of a new freeway. ■ The hybrid concept has been distributed for EMT (Executive Management Team) and PSC member comments. If the concept is acceptable to the EMT and PSC, the concept will be modeled and tested to ensure that the project purpose,goals and objectives are met. ° Continue state and regional advocacy for transportation improvements in Tigard. ■ Jason Tell, ODOT Region l Manager, will again be scheduled to meet with Council in early 2009. ■ City staff has worked with ODOT in the submittal of the Gaarde Street/I-Iighwvay 99W/1lrlcDonald Street Intersection Improvement project for funding under the highway earmark process. The project is supported by ODOT and was one of the six projects in this region (and the only one from Washington County) approved by Metro's JP.ACT for submittal to Congress. ■ Staff continues to regularly attend regional and state transportation meetings to seek resolution of Tigard's transportation issues and promote transit improvements in Tigard. These efforts also include promoting Light Rail'on Barbur Blvd./Highway 99W. ■ Metro Councilor Rex Burkholder, Chair of the Joint Policy Advisory Committee and Clackamas County Chair met with the City Council in August 2008 to discuss transportation funding strategies and priorities. Council Goal Update 3 2"Quarter Update: Pursue immediate low-cost projects to improve traffic flow O School Zone flashing beacons have been ordered for the Fowler Middle School installation,These beacons are scheduled for installation by Public Works crews this summer before the start of school in September 2008. An order for similar equipment along Gaarde Street is in progress.The Gaarde Street installation will also happen prior to school opening in September 2008. O City staff and representatives from Region 1-Oregon Department of Transportation negotiated a contract with a consultant to update the Tigard Transportation System Plan(TSP). A significant part of the TSP will identify efforts to address traffic congestion and level of service issues within the City of Tigard. In addition,a contract has been negotiated with a consultant to complete a Pathway Connections Plan to provide walking alternatives to automobile travel. Both the TSP and the Pathway Connections Plan arc funded the state's Transportation and Growth Management Program. " During this quarter,the city learned of Washington County's intent to close the Barrows Road Bridge. Subsequently,staff worked to inform Tigard's citizens of the County's proposal. This included articles in the Tigard Times and the Tigard Cityscape newsletter. In addition,the city posted information on its website and held meetings with the Tigard Committee for Citizen Involvement and CPO 4-B. Subsequently the city worked with Washington County to develop a traffic mitigation solution. This was followed by Mayor Dirksen meeting with Beaverton Mayor Rob Drake and county commission chair Tom Brian to discuss potential partnership solutions to the bridge closure. Explore Light rail on 99W O Long Range Planning staff has been at work coordinating with ODOT,Metro and TriMet regarding several transportation planning projects and processes that have potential to reduce traffic congestion. These include an update of the City Transportation System Plan (TSP);Pathway Connections Plan;long-range transit plan,and 2009-13 Metro Transportation Improvement Plan. Promote an access control study of 99W The Highway 99XV Corridor Improvement and Management Plan will proceed through the adoption process this summer. O City staff is still considering implementation of an access management project(based on the Plan) from the 1-5 interchange to either Dartmouth Street or to the Highway 217 interchange. The actual project limits will be determined based on the funding available and the cost estimate for the improvements. Project development will be initiated after the Plan is adopted. Support the I-5/99W connector project The Project Team representatives provided Council with a status report of the project on May 13,2008. o The Alternatives Analysis was released for public review in mid-June. The current plan is to select a preferred alternative with recommended corridor alignment this fall for adoption into Metro's Regional Transportation Plan, and subsequently into the transportation plans of local jurisdictions. Continue state and regional advocacy for transportation improvements in Tigard. o Jason Tell,ODOT Region 1 Manager,met with Council at the May 19,2008 workshop meeting Council requested his help in funding the Greenburg Road/Highway 99W/Main Street intersection improvements,but learned that ODOT does not have the funds to do so, now or in the foreseeable future. Is Council asked members of the Oregon Transportation Commission to attend a future City Council meeting but the request was declined. However,the Chair of the State Transportation Commission did meet with Mayor Dirksen to discuss transportation deficiencies and needs in and around Tigard. o Staff and ODOT began an update of the Tigard TSP. The TSP is the primary means for a Metro area jurisdiction to identify specific transportation needs and programs in a context of overall regional requirements. * Staff regularly attended regional and state transportation meetings to seek resolution of Tigard's transportation issues and promote transit improvements in Tigard. These efforts also include promoting Light Rail on Barbur Blvd./Highway 99W. o At the April 22,2008 meeting,Council directed the Planning Commission to formulate a legislative recommendation regarding adoption of the Tigard 99\V Improvement and Management Plan. Council Goal Update 4 Council hosted Metro Councilor Rex Burkholder and Metro staff on July 1,2008 to discuss the implications of the new Regional Transportation Plan(RTP)on Tigard. 15,Quarter Update: Pursue immediate low-cost projects to improve traffic flow School zone flashing beacons and electronic speed signs are proposed in the FY 2008-09 Capital Improvement Program budget. The installation of flashing beacons for Fowler Middle School at Walnut and Tiedeman,Assembly of God school along Gaarde Street,and Metzger Elementary along Locust Street should greatly enhance traffic flow on streets adjacent to those three schools. The beacons will be set to flash during specific hours of the day,which will allow vehicles to move at the posted speed limits when the beacons are not flashing. Electronic speed signs should help keep speeds within allowable limits by informing motorists of their speeds as they move through these school zones. Explore light rail on 99W Long Range Planning staff has been working and coordinating with ODOT,Metro and Trivet regarding several transportation planning projects and processes that have potential to reduce traffic congestion. These include an update of the City Transportation System Plan (TSP);Pathway Connections Plan;long-range transit planning,and 2009-13 Metro Transportation Improvement Plan. Promote an access control study of 99W The preparation of access management plans for Highway 99W requires detailed examination of each driveway and intersecting street along the corridor. This work is expensive and is best performed as part of a larger project to construct improvements on the highway. The Highway 99W Corridor Improvement and Management Plan recommended aggressive access management along the highway corridor,especially in areas close to the 1-5 and Flighway 217 interchanges. It may be possible through improvement projects to develop access management plans for the most heavily traveled segment of Highway 99W from the 1-5 interchange to the 99\V overpass adjacent to downtown Tigard. There is$1.660 million available in federal funds,which was originally scheduled for widening of Greenburg Road between Tiedeman Avenue and Shady Lane. That project was cancelled because of the high overall cost($5.0 million), and the funds were held in reserve to possibly be applied to a high priority project identified in the Highway 99W Plan. City staff is considering implementation of median recommendations starting from the 1-5 interchange at the north end of the City,south along the highway corridor as far as the funding permits. Part of the project will include a detailed access management plan within the project limits. If the funding does not extend the project all the way to the 217 interchange,City staff will seek funds to extend access management plan development the rest of the way. Discussions will be initiated with ODOT(Oregon Department of Transportation) to identify potential funding sources for this work. The Hall/99W and Greenburg/99W/Main Street intersection projects both include access management plans within those project limits. Adoption of these plans by the City will enable enforcement as development occurs or projects are implemented along the north half of the highway within the City. Long Range Planning staff is planning to undertake a transportation needs analysis of the Tigard Triangle in association with the City TSP update. Also in early spring 2008,staff will bring the Tigard 99W Corridor Improvement and Management Plan to Council for it to consider directing the Planning Commission to hold public hearings to adopt its recommendations. Many of these directly address the congestion and safety issues on Highway 99W and impacts on adjoining streets and properties. Support the I-5/99W connector project Regional and local transportation plans have recognized the need fora major connection between 1-5 and 1-lighway 99"X for more than a decade. The increase in freight movement and traffic with destinations along the Highway 99W and 1-5 corridors have resulted in heavy traffic congestion in the street systems along both major routes. Washington County, Metro,and ODOT are jointly leading the 1-5 to 99W Connector Project to address this regional problem. The Oregon Transportation Commission has recently designated this as a project of statewide significance. A thorough and detailed study with rigorous analysis and ample opportunities for public involvement and jurisdictional coordination is underway to establish the alignment for this connector. The project is in Phase 1 of two phases. Phase 1 includes establishment of the preferred corridor for the project and submittal of the selected corridor for incorporation into Metro's Regional Transportation Plan. Phase 2 will identify and refine the project design through the Council Goal Update Environmental Impact Statement(EIS)process,including obtaining a record of decision and federal authority to proceed toward construction. The City Engineer attends the Executive Management Team meetings as a non-voting,but fully participating member of the discussions at the meetings. Cnrrrnt Statim. Project representatives provided a project overview at the Council meeting on June 26,2007,then returned on August 21,2007 for more detailed discussion on the range of corridor alternatives developed for the project. Since then, the project has progressed through elimination of certain infeasible alternatives,establishment of criteria for evaluation of remaining alternatives,and evaluation of those alternatives using the criteria established.The Project Team representatives will return on May 13,2008 to provide a project status update on the findings of the alternatives evaluation and to answer any questions that Council may have. Following a public comment period this spring,a recommended corridor alternative will be selected,which will be incorporated into Metro's Regional Transportation Plan and subsequently into plan amendments to local transportation system plans. Continue state and regional advocacy for transportation improvements in Tigard The Highway 99W Corridor Improv=ement and Management Plan,if adopted by Council,will provide the basis for funding requests to implement high priority projects identified in the Plan. The preparation of the plan was a collaborative effort among ODOT,DLCD (Department of Land Conservation and Development),and the City of Tigard. The projects identified in the plan are intended to improve traffic flow on Highway 99W and improve intersection operations along the highway corridor. The adoption of the plan will be discussed with Council at the April 22,2008 meeting,and Council direction will be requested to begin the adoption process through the Planning Commission. The periodic meetings of Council with the ODOT Region 1 Manager ensure a continuing dialogue that may lead to establishment of partnerships aimed at funding transportation improvements in the City. As a first step this year,a request will be made for ODOT to participate in funding the anticipated shortfall in the Greenburg Road/99W intersection project. The next meeting with the Region 1 Manager is scheduled for the workshop meeting on May 20, 2008. 000.00000000000000000000000000000090000000000000000000000000000000000000000000000Goese 2. Complete the update and begin the implementation of the Comprehensive Plan. 3rd Ouarter Update • The Planning Commission has recommended approval of the last Comprehensive Plan sections. These pertain to "Definitions and Plan Introduction." The City. Council will hold its hearing on the Planning Commission recommendations in November 2008. If approved by Council, the Comprehensive Plan update will be completed. Minor housekeeping amendments will be done for the Goal 12,Transportation chapter at this time. A complete update of the transportation goals,policies, and action measures will be done upon completion of the City's TSP update. • Several Comprehensive Plan implementation activities are, or soon will be, occurring. These include code and ordinance updates; specific area planning for the Tigard Triangle;Urban Forest Master Plan;Parks and Recreation Master Plan update; and Tigard Downtown urban renewal efforts. 2"Quarter Update: 0 Completion of the Comprehensive Plan is expected by October 2008. About 90 percent of the new Comprehensive Plan Chapters have been adopted and are(or soon will be)in effect. The Council public hearing on the.remaining Chapter,Goal 14,Urbanization is expected in August,2008. Chapters on Plan Administration and Definitions will be in September or October 2008. Minor housekeeping amendments will be done for Goal 12,Transportation.A complete update of the transportation goals,policies,and action measures will be done upon completion of the City's TSP update. ® Several Comprehensive Plan implementation activities occurred. These include code and ordinance updates; specific area planning for the Tigard Triangle,Urban Forest Master Plan;Parks and Recreation Master Plan update and Tigard Downtown urban renewal efforts. Council Goal Update 6 1m Quarter Update The Comprehensive Plan is about 70%complete: Goal 1: Citizen Involvement(Adopted by Council on Feb 5,2008 and effective on March 6,2008) ▪ Goal 6: Environmental Quality(Adopted by Council on Dec 11,2007 and effective on Jan 10,2008) Goal 7: I-Iazards(Adopted by Council on Dec 4,2007 and effective on Jan 3,2008) O Goal 8: Parks (Adopted by Council on Dec 11,2007 and effective on Jan 10,2008) • Goal 9: Economy(Adopted by Council on Feb 5,2008 and effective on March 6,2008) Goal 10:Housing(Adopted by Council on Feb 5,2008 and effective on March 6,2008) a Goal 11:Public Facilities (Adopted by Council on Dec 4,2007 and effective on Jan 3,2008) ® Goal 13:Energy Conservation (Adopted by Council on Dec 11,2007 and effective on Jan 10,2008) Work sessions and public hearings are being scheduled for the remaining four elements that include Goal 2,Sections 1 and 2: Land Use Planning and Urban Forest Resources;Goal 5,Natural Resources;Goal 11,Urbanization. Minor housekeeping amendments will be done to the Goal 12,Transportation chapter at this time. A complete update of the Transportation goals policies and action measures will be done upon completion of the TSP update. The Comprehensive Plan is being implemented on several fronts,such as code and ordinance updates,specific area planning(e.g., the Tigard Triangle), parks and recreation master plan update,and Downtown urban renewal. 000000000000000000090900000000000000000000006.00000.0000000000000000000000000.0000.0000000 3. Implement the Downtown Urban Renewal Plan o Prioritize and begin implementing tasks identified in the development strategy for downtown 3rd Quarter Update: ▪ A draft of the Downtown Urban Design Vision project is under review. The project will be refined and then presented to Planning Commission, Council and Downtown stakeholders in late fall. This project is intended as a means to evaluate development related conditions and factors, express the Downtown's development potential,and communicate/market the area's potential to the public,investors, and to regional and state agencies that might assist with infrastructure and other redevelopment efforts. • Staff continues to work with Metro's Transit Oriented Design Program and with TriMet to propose a redevelopment project on the approximately .6 acre existing Transit Center site. Metro might assist the City and TriMet with site planning,market analysis, and developer recruitment. • Work continues to develop the Downtown Urban and Development Standards. Following community open houses and other opportunities for public comment, it is expected that the Planning Commission will begin hearings on the new standards in fall 2008. Burnham Street Update • Staff continues to work with Right-of-Way Associates and property owners on issues regarding tight-of-way and property acquisition. To date, six property ROWs have been acquired, three Letters of Agreement (LOA) are ready, and seven other properties are being worked on. This leaves five properties on hold pending other action. • Staff is also working with OTAK to finalize the construction drawings. The final set of plans was delivered to staff and made available to other departments and utilities for review and Conned Goal Update 7 comment. We expect to return the final recline set to OTAK within the next two weeks. The final engineer's estimate and bid document will reflect these changes. Ouarter Update: A Downtown Urban Design Vision project will be completed at the end of July. This project is intended as a means to evaluate development related conditions and factors,express the Downtown's development potential,and communicate/market the area's potential to the public,investors,and to regional and state agencies that might assist with infrastructure and other redevelopment efforts. Staff is working with Metro's Transit Oriented Design Program and with TriMet to propose a redevelopment project on the approximately .6 acre existing Transit Center site. Metro may assist the City and TriMet with site planning,market analysis,and developer recruitment. 15'Quarter Update o The CCDA adopted the Fanno Creek Park&Plaza Master Plan on February 12,2008,providing direction for further action on key Urban Renewal projects including the plaza,lower Fanno Creek Park improvements,and adjoining property redevelopment. a The CC1\C has reviewed revisions to the City's Downtown Implementation Strategy for FY 2008-09 incorporating the recommendations from the Leland Development Strategy,completed in September 2007. The CCAC has recommended adoption of the revised City strategy by the CCDA,which will be presented for their consideration on April 8'h. o Strategic actions within the Downtown Implementation Strategy have been prioritized for the upcoming FY 08- 09 work program,and a 3-year,FY 09-10 to FY 11-12 timeframe. o Key actions for the FY 08-09 work program have been identified and resources allocated as part of the current budget process. Actions include securing a replacement site for Stevens Marine,Inc. for the Downtown Plaza, developing a specific program to stimulate new investment in the 2 shopping centers at Hall/ 99W intersection, undertaking a redevelopment study of properties adjoining the plaza site and the Public Works site for potential future redevelopment,completing new Land Use and Design Guidelines,and continuing progress in the design and reconstruction of Burnham and Main Streets. Long Range Planning staff continues work on the Downtown land use program,including design and development standards,map designations and urban design refinements. In addition,staff is working with TriMet to determine the feasibility of relocating bus stops and using its bus transit center for a redevelopment catalyst site. 006600000660 a 0000000000000000000000000000000000000006000000000 a a 0000000000000000000000 4. Promote and honor good citizenship in Tigard O Recognize good citizenship by individuals and groups O Build youth involvement programs O Support the neighborhood program 3rd Quarter Update: This quarter the Police Youth Services Division achieved the following goals: • Provided DARE Summer Camp for more than 500 kids. • Police Explorer Programs - Explorers have volunteered 822 hours to date. IV After-school Programs—Adding programs at Fowler and Twality Middle School starting in November. /3 Tigard Youth Advisory Council sponsored a movie night during Family Fest attracting approximately 125 community members of all ages. TYAC held officer elections and named Alexander Carsh as President with Narintohn Luangrath as Vice-President. o Peer Court is starting back up after having the summer months off. u A self-defense class was developed this quarter that will take place October 7th and 9th at the Public Works Building Council Goal Update $ This quarter the Library Youth Services provided the following services and programs: 8 Story Times— 616 in June and 1282 in July • Children's Special Programs— 1026 in June and 904 in July • Young Adult Programs — 96 in June and 129 in July Support the Neighborhood Network Program: O This quarter the Neighborhood Network program gained web page representation in 11 of 13 neighborhoods. A full page of the city's monthly newsletter Ci'yseaie is devoted to the program and "News You Can Use." If volunteers in the two remaining areas aren't realized, Liz Newton will seek out potential Webmaster candidates through other means. O The Committee for Citizen Involvement discussed the outline for the next phase of the Neighborhood Network program: Activity Guidelines & Criteria. With most of the neighborhoods represented, staff want to shift gear and focus on getting area steering committees established. 13 Draft steering committee guidelines containing a purpose statement, cover membership, appointment,responsibilities, meetings, meeting notices, chair selection and duties, minutes, and the role of the CCI were discussed. CCI approved committee promotion on the Neighborhood webpages. O The Neighborhood Network Beautification/Clean-Up Event proposal was discussed this quarter. This element of the program is defined as sprucing up private property and common areas to build a sense of community. Staff will work with the CCI to review and approve the application packet. • Neighborhood Program Boundary Change Procedures were discussed in August. The CCI previously agreed to a policy of considering boundary changes once a year at the annual Neighborhood Program open house. 13 Every time a new Cityscape issue is delivered to homes the local web pages experience an increased number of hits (visits). O An annual open house is planned for February 2009. It could showcase the work of each neighborhood group on their web page. The City would devote resources to jump start the annual meeting.The purpose would be to get everyone together in order to interact and share ideas, such as how to form a steering committee. O Liz answered one year in response to Basil's question regarding the length of commitment expected of web administrators. The administrators compose a whole mix of people, including retired people. The current administrators have created their own website to trade tips. She referred to the synergy this creates. 2nd Quarter Update: Build vputh involvement programs Tigard Youth Advisory Council hosted the following community events between April and June 2008: Bike Fair-250 kids and adults participated in this event. Working with the Tigard Calmed Goal Update 9 Police,they handed out free helmets and provided helmet checks,safety information and a bicycle safety course. Movie Night-featuring"The Bee"movie,approximately 60 families and youth attended. DARE to be GREAT Summer Camp - Held at Metzger Elementary School during the weeks of June 16x'',June 23^1,July 7th,July 2P, ,July 28t1,,more than 75 kids attend each week. This continues to be a very popular and valuable event in the community. Peer Court—A group which allows community-service-oriented youths interested in the criminal justice system to help law enforcement and serve their community. Members are trained to perform specific court functions (attorney,bailiff, court recorder,court clerk)and offer first time young offenders an opportunity to avoid the serious implications associated with formal entry into the criminal justice system.Held the 2r'd and 4th Monday of every month, 15 volunteer youth and a volunteer judge hear six cases a month. Police Explorers—Tigard's newest youth program started in May with seven members. They attended the Police Explorer Academy in Salem June 16th-27th,completing 80 hours of training. Their fast assignment was at the Balloon Festival in June,followed by the 4th of July,a Car Seat Clinic,DARE to be Great Camp and a Safety Day devoted to engraving drivers license numbers on vehicle catalytic converters to avoid theft. Tasks included traffic control,assisting citizens with questions and providing hands-on work with officers. Tigard Library Youth Programs—The library increases community outreach by providing an array of programs that appeal to all ages. Story Time-95 sessions had 2,851 kids in attendance. Children's Special Programs-28 sessions with 1,166 kids attending. Special programs include Dogs&Tales,Super Tuesday,Saturday Adventure,Spring Break Festival,Prime Time Family Reading,Cinco de Mayo and TV Turn-Off\Veek. Movie Time,held twice this quarter,hosted 91 children and Library Outreach,consisted of 43 programs which included visits from community organizations,visits to and from schools and young adult programs. Support the neighborhood program Since last quarter,four more neighborhood web pages have gone live,with an additional four under construction. This brings the total number of`live'neighborhoods to 11,with only one area unclaimed at this time. The Committee for Citizen Involvement finalized the Neighborhood Network Steering Committee guidelines and discussed draft guidelines for the Neighborhood Network Beatification/Clean-up events. 1"Quarter Update The Neighborhood Network program was kicked-off February 2,2008. Staff distributed 144 Neighborhood Network packets to approximately 175 participants. About 200 packets have been distributed to date. Since January 2,more neighborhood web pages have gone`live'for a total of three sites. The fourth site is"under construction"while training has been conducted with volunteers for two additional neighborhoods with interest expressed in another. OOOOOO@OOOa 0000000@aaa00000000@@@@@@0600000000000@0@000000 @000@@000®@0'0000@@@00®100@@OO 5. Explore the possibility of placing a parks and greenspaces bond on the ballot in 2010. 3rd Quarter Update Information for the Council will be supplied through a Park System Master Plan Update and a new Park SDC study. The update of the Park System Master Plan (PSI\'IP) is progressing as scheduled. Community input has been obtained through: • A formal, scientific telephone survey asking questions first posed in 2004. si An online survey. (This survey was also mailed to those who requested it.) • A community questionnaire offered at the City's Balloon Festival booth. • Informal meetings held with recreation group providers and individual stakeholders. A public visioning workshop held September 8. Approximately 20 people attended the visioning meeting and worked with the consultant,MIG, to help determine the important elements of the Master Plan. E-mail comments were also received from several people who did not attend the meeting. ConwalGoal Update 10 In addition, there have been two technical advisory group meetings to document existing facilities, maintenance requirements, and staffing. The results and feedback associated with the update are posted on the City's web site. The Park System Master Plan update is slated for completion in late 2008 or early 2009. The City will undertake an update of park system development charges (SDCs) once the Park System Master Plan is approved by City Council. The updated Park System Mater Plan and updated SDCs should help the Council decide whether it wants to pursue a 2010 parks and greenspaces bond measure. 2nd Quarter Update The update of the Park System Master Plan (PSMP)is moving forward. Community input has been obtained through: O A formal scientific telephone survey. • An online survey. O A.community questionnaire offered at the City's Balloon Festival booth. ▪ Informal meetings held with recreation providers and stakeholders. Results from the surveys and questionnaires are currently being compiled and analyzed. MIG,the consultant working with staff on the PSMP,will present the results of the surveys and questionnaires at the August 11,2008 Park and Recreation Advisory Board (PRAB)meeting. The PRAB will then hold a visioning meeting on September 8,2008 working towards the initial draft of the PSMP.The public will have another opportunity to comment on the PSi11P at the September 8 PR:-1B meeting. 1 'Ouarter Update On March 12,2008 the Parks Master Plan process got underway to develop a ncecis analysis. 4000000000000.0000000000000003004000000d00000000000tl000000000000000000000000000000000d0 6. Make a decision on Tigard's long-range water source(s). 31d Quarter Update Goal Completed.Tigard executed a partnership agreement with the City of Lake Oswego in August. This partnership allows both cities to access and develop additional domestic water supplies from the Clackamas River.These additional supplies axe expected to be online by 2016. Staff is now focusing on financial, technical and legal tasks associated with the implementation of the agreement. Tigard continues to pursue additional future water source opportunities with the City of Tualatin and City of Sherwood. This source(s),when combined with our Lake Oswego partnership,will provide the Tigard Water Service Area with an adequate, secure, and economical water supply well into the later part of this century. 2nd Quarter Update A draft Intergovernmental Agreement has been written. Both.Lake Oswego and Tigard are scheduled to execute the agreement on August 5,2008,securing a long-term water source for the city. 1 Quarter Update Staff collaborated with citizens and Tualatin Valley Community Television(TVCTV)to write and produce a video for educational purposes called'WATER FOR TOMORROW." The video was viewed at the Council meeting of March 25 and citizen volunteers were honored. Council Goal Update I Staff and representatives from Tigard Council and Lake Oswego Council have been meeting regularly during the first three months of the year to discuss a long-term water source development partnership. A joint meeting between Tigard City Council and the Lake Oswego City Council will be held on April 15,2008 Courted Goal Update Agenda Item No. 1;:a. Meetin -a Meeting of I Lo( O ? Council Goal Setting January 6, 2009 Background Information Attached: • 2008 City Council Goals • 2008 3' Quarter Goal Update • Tigard Council Tasks 2008 Progress Report • Board and Committee Information I:\ADM\CATHY\PROJECTS\Council goal setting\Attachment list.doc Tigard Council Tasks 2008 JrProgrnss ep071 1. Add item to January 15 Workshop for Council to discuss their vision for the Oregon Transportation System. CD /Workshop Held. 2. Schedule a discussion with Steve Lawrence (former Washington County Commissioner?) to discuss transportation issues in Washington County for 10 to 15 minutes. CD V Mr. Lawrence made a presentation to City Council. 3. Make a regular routine of asking for Board and Commission input to Council Goals every November. All /Public Works regularly solicits PRAB input for the Council's annual goal setting sessions. Additionally we have started the practice of developing an agenda, approved in advance by the Mayor, to guide the joint Council/PRAB meetings. 4. When will we start working on the update to the Comprehensive Plan map and zoning? CD ✓As part of the implementation of the Comprehensive Plan in 2009. 5. Schedule a meeting with the State Transportation Commission in Tigard. CD ✓Attempt was made to schedule a meeting. Commission representative responded that it would not be possible. Mayor has met with Commission Chair. 6. Request a presentation from the Energy Trust of Oregon, PGE, or NW Natural on Green programs for cities (similar to the presentation done by PGE for the IWB.) PW /Public Works staff has not scheduled such a presentation at this time while a more comprehensive program of sustainable practices is being formulated(see below). Public Works has moved ahead on one aspect of renewable energy by including the evaluation of a solar application in the design phase of the new pump station near Bull Mountain Road. 7. Work on making Tigard Green. PW/All /Public Works has been working on this. Two basic themes are emerging, one being `practical sustainability, which includes asset management and business practices which make good environmental sense without entering into the politically charged debates of global warming, and the other being a reorganization and bolstering of all the various environmental activities the City performs into a stronger,policy based work group w/the authority and responsibility to implement current best practices to all City projects,policy decisions,purchasing, etc. We expect to charter this in the form of an interdisciplinary work group managed by CD in early 2009. ✓Assistant City Manager participated as a member of the Partners for a Sustainable Washington County Operations Team to develop an intergovernmental agreement. The agreement was accepted by the leadership team. City Council declined to participate. 8. Boards and Commissions - complete job descriptions, Code of Conduct, procedures for removing members. Research rules from other cities. Admin/All 9. What is the status of the abandoned rails along Tigard St.? (It looks awful.) Can we get the land for a linear park? PW/CD /Community Development has taken the lead on this project. CD hired a consultant to assist in negotiations with Railroad for a trail. 10. Tigard Gas Tax- extend the collection period sooner rather than later. CD ✓Adopted by City Council on November 25, 2008. 11. Street Maintenance Fee - When is the Five Year Review due? CD/FIS ✓Review completed,fee increase recommended and public information meetings have been held. Adoption scheduled for February 10, 2009. 12. Proactively schedule opportunities for Councilors to go to meet with High School classes. Admin ✓ Police Officer Andy Pastore is the Tigard High School Resource Officer. He's contacted school staff who teach the government classes. Mayor is scheduled for February 2009 to address all senior government classes. V Mayor Dirksen spoke to kids: June 2008 @Mary Woodward 5th Grade Ambassador celebration- honoring kid volunteer efforts October 2008 @ Durham Elementary 4th Grade Classes (3 groups) speaking on government November 2008 @ THS - interviewed at the High School as part of student's class report. 13. Restart the Fanno Creek Conference. CD ✓Report made to Council on previous conferences. Further discussion on format and content scheduled for January 20, 2009. 14. Open the Water Building as a temporary shelter. (Develop our minimum requirements re: staffing etc.) PW %/Public Works studied this issue and a summary report will be distributed to the Council on 12/19/08. Staff recommends this need is being adequately met by the faith based community and the City not participate at this time. 15. Begin studying north/south arterials: Schools Ferry&Durham Rd. Improve freeway connections. Study bottlenecks. CD V This will be done as part of TSP in 2009. 16. Decouple bike lanes from arterials. Remove bike lanes from Scholls Ferry and reroute them along Summer Creek and North Dakota. CD ✓Scholls Ferry is under the jurisdiction of Washington County. Rerouting of bike lanes can be considered in the TSP. 17. Install reversible lanes (using the former bike lanes - see above) on Scholls Ferry to allow three lanes for rush hour traffic. CD ✓Scholls Ferry is under the jurisdiction of Washington County. 18. Seek funding for access management plan for 99W. CD ✓Access management measures will be implemented through conditions on development and the intersection improvements on 99 at Hall and Greenburg. 19. Investigate Gresham's apartment ordinance for applicability to Tigard. (Sydney pointed out that we have an ordinance already. Council is interested in making it proactive.) CD ✓Report presented to Council on Gresham's Housing Code. Council requested a follow-up report from staff in 2009. 20. Pass a shopping cart ordinance. (Apparently, the Legislature passed a law to allow this, but each city has to pass a local ordinance.) CD )7 Report to Council scheduled for January 20, 2009. ✓Chief Dickinson has photos of the European system, and will forward to CD. PD cautions that any potential solution needs to be evaluated to determine how much additional work it would cause city staff to be involved with enforcing a new ordinance. 21. Fund an independent transit study(independent of Tri-Met) to (1) estimate payroll tax collected in Tigard vs. Tri-Met expenditures in Tigard, and (2) evaluate current Tri-Met routes serving Tigard and recommend changes. CD/FIS ✓(2) Changes including Bonita, gaps on Hall and the Bull Mountain area have been identified and requested annually. Councilor Buehner provided Fred Hansen with a personal tour of the City pointing out transit service deficiencies. 22. Complete the Fanno Creek Trail loop. The Council is willing to move beyond willing seller in the Main St. to Katherine St. segment. CD/PW V Council authorized staff to take necessary action to acquire property. Acquisition in process. 23. Formulate and announce and announce an official policy with regard to expansion of our current water service area. Be explicit that territory must be in the City(or a city- I am not sure which) to be added to the Water Service Area. PW V This request actually moved from a departmental action to being enacted by the City Council via the Comp Plan Update Policies. A similar policy position was suggested and accepted by the west Bull Mountain Study Group. 24. Consider seeking railroad crossing improvements to make Tigard a quiet zone (like Tualatin is doing.) CD V Tualatin is not proceeding with quiet zones due to their cost. I:\ADM\City Council\GOALS\2008\2008 Council Tasks PROGRESS REPORT 08 1215.doc BOARD AND COMMITTEE INFORMATION Tigard Council Goal Recommendations from the City Center Advisory Commission Continue implementing urban renewal plan projects with emphasis on: 1. Complete construction of Burnham St. per current design plans. 2. Redesign & construct Main St. per adopted Streetscape concept plan and federal grant schedule. 3. Finalize the option agreement to purchase the Plaza site 4. Develop and promote a Parks & Greenspaces Bond Measure in 2010 to include acquisition and construction of Fanno Creek Park & Plaza. 5. Complete the new Land Use & Design Guidelines for Downtown, and ensure their compatibility with the current development code. 6. Ensure that public comments are incorporated in the design of all downtown projects. Tigard Council Goal Recommendations from the Library Board 1. Maintain Existing Levels of Service in Challenging Economic Times • Ensure that resources are available to support all members of the Tigard Community 2. Promote and Honor Good Citizenship and Civic Involvement • Promote volunteerism and civic engagement • Provide opportunities for experts to contribute • Recognize good citizenship by individuals and groups • Build youth involvement programs 3. Promote Alternative Transportation Methods in and through Tigard • Continue expansion of Bike Trails and Bike Lanes • Encourage usage of WES • Advance consideration of other potential rail transportation projects • Work with TriMet to enhance services, including the identification of additional Park& Ride locations By Brian Kelly, President of the Library Board Tigard Council Goal Recommendations from the Parks & Recreation Advisory Board The PRAB suggests we continue with same general goal as adopted in 2008. • "Make a final decision regarding placing a parks and green spaces bond on the Nov, 2010 ballot." Tigard Council Goal Recommendations from the Planning Commission At its October 6, 2008 meeting,the commission reviewed its previous goals. The following changes are based on the fact the Comprehensive Plan project will soon be complete, and Plan implementation will begin in earnest: 1. Update the Tigard Triangle transportation and land use plans to emphasize the area's potential to develop as a high-density, urban, mixed-use housing and employment center; 2. Update the Washington Square Regional Center transportation and land use plans to leverage additional mixed-use and employment development into the area; 3. Recommend to Council Downtown Design Standards, Plan and Zoning Map changes and associated land use regulations; 4. Undertake Highway 99W and other integrated Transportation and land use planning efforts, and 5. Undertake updates to the Community Development Code, with early emphasis to the City's tree regulations and planned development code. Having worked to complete the Comprehensive Plan,staff also began several projects to implement the Plan. These specific tasks are listed in the appended memo(Attachment 1). Much of this work is consistent with the above Planning Commission objectives. Please note the Commission's previous objective, "Implementation of the Comprehensive Plan," was proposed by the Commission to be listed as a staff work program item. 114 MEMORANDUM T I CARD TO: Mayor Craig Dirksen and members of the Tigard City Council FROM: Ron Bunch,Assistant Community Development Manager r-17)--- RE: Implementation of the Comprehensive Plan DATE: October 6, 2008 Introduction The following summarizes work that staff is doing that is oriented to Comprehensive Plan Implementation. This material was also provided to the Planning Commission at its October 6, 2008, meeting as part of its work program/goal discussion. The following list is not prioritized, and the projects are in varying stages of development. Comprehensive Plan Implementation Actions in Progress 1. Land-use regulations and design standards for Downtown Tigard 2. Comprehensive plan and zoning map amendments for Downtown Tigard 3. Update of the Tigard Transportation System Plan (TGM Grant) includes update of Tigard Triangle and Washington Square Transportation Plans 4. Adoption of Tigard 99W Improvement and Management Plan Recommendations (TSP Amendment) 5. Tigard Neighborhood Trails Study (TGM Grant) 6. Tigard Urban Forest Master Plan (Periodic Review) 7. Public Facility Plan (Periodic Review) 8. Economic Opportunities Analysis (Periodic Review) 9. Tree Code Amendments 10. Redevelopment of Tigard Transit Center 11. Downtown Urban Design Vision Acceptance 12. Tigard 99W Light Rail—Metro Highway Capacity Transit Study 13. Highway 99W Land Use and Urban Design Vision 14. Amend Development Code to recognize that Metro has rescinded its Functional Plan 80%Minimum Density Requirement 15. Planned Development Standard Update C:\Documents and Settings\joanne\Local Settings\Temporary Internet Files\Content.Outlook\EMGRQ4DG\10-21-08 Attachment 1-Joint Meeting with Planning Commission.doc 1 Implementation Not Started 1. Planned Development Standards 2. Design Standards for density transfer projects 3. Omnibus Development Code Amendments 4. Tigard Triangle Land Use Plan (to follow transportation planning effort) C:\Documents and Settings\joanne\Local Settings\Temporary Internet Files\Content.Outlook\EMGRQ4DG\10-21-08 Attachment 1-Joint Meeting with Planning Commission.doc 2 Joanne Bengtson From: Ron Bunch Sent: Wednesday, December 10, 2008 1:53 PM To: Craig Prosser; Liz Newton; Joanne Bengtson Cc: Tom Coffee; Jerree Lewis; #Lplan Subject: Council Goal Setting Attachments: Ron Bunch.vcf; image001.jpg Craig/Liz: As part of the Council 2009 Goal setting process, would Council wish to consider emphasizing any of the new Comprehensive Plan goals. Also,the Comprehensive Plan has a few hundred Action Measure Statements. Instead of Council coming up with "specific projects" it might be worthwhile to first consider identifying any of the action measure statements for implementation. Let me know if you wish us to pull together the goals and action measures before the goal-setting retreat on January 6, 2009. Regards Ron nilRon Bunch CITY OF TIGARD Asst Community.Ce• C:re Crf 503}639-4171 ;503)718-2427 13125 SW Hall Blvd. Tigard,OR 97223 ran g r d-or.gov 1 Tigard Council Goal Recommendations from the Tree Board Identified during their joint meeting with Council in November: 1. Complete the Urban Forestry Master Plan. 2. Complete Interim Tree Code Revisions. 3. Begin Comprehensive Tree Code Revisions. 4. Complete the Development of Urban Forestry Orientation Materials for new residents of Tigard. ;"" t it.,,,.., < w 1,,,,,,,,,1,,,,:4P".:1..-1--1v,-.v .fin, 'fir viQi1i40 .. National I League of Cities , _ .4111V0. :•,,,,,,,,,,,, ..„.„ ,,.. "4:„ , „ . �2009 ...,,,i„ „. rp i ,,,, , ,,„ .„, ,,„ a IL, .. . ., , L4,,,,,,_ „„, _ . ,.. .„ 1 ,,,,:''. ''' 1,, Y Ci d . . .,, ,' ..,„ 4 Marriott Wardman Park Hotel Wash i ' �•C March 14-15,2009 „. 2009 Congressional City Conference for America's Cities Opportunities You Will Not Want To Miss Preliminary Schedule Come to Washington,D.C.,March 14-18 to join America's cities and towns as we forge new The Conference will provide a range of partnerships on behalf of the 225 million people we collectively represent with the new 1 Administration and Congress. With the election behind us,the transition underway,and the education,networking,and strategy ses economy in a crisis,both the Administration and Congress will have significant impact on the sions to maximize the value of this event for future of our cities and towns. city officials.This preliminary schedule pro- The National League of Cities Congressional City Conference provides local elected officials and vides an outline of major events during the municipal staff a myriad of opportunities you will not want to miss. conference to help delegates make travel plans. There will be opportunities to learn about federal issues important to America's cities and towns, Saturday,March 14 to lobby Congress on those priorities,and to be a part of the clear,unified voice we present to the 9:00 a.m.-5:00 p.m. Leadership Training Seminars new Administration and Congress. The program will also include general sessions featuring 1:30 p.m.-5:00 p.m. City Futures Panel Meetings national leaders,members of the new Administration and Congress,workshops to learn more 5:30 p.m.-6:45 p.m. Orientation to the National about the issues and NLC's positions,and a chance to go to Capitol Hill to visit with your repre- League of Cities for First sentatives on Wednesday,March 18. Time Attendees The National League of Cities provides the resources,the connections,and the collective power to 5:30 p.m.-7:00 p.m. Constituency and Special help city leaders have an impact on Capitol Hill. Group Meetings Sunday,March 15 The Action Plan 9:00 a.m.-5:00 p.m. NLC Board of Directors Meeting • NLC Advisory Council City officials gather at the Marriott Wardman Park Hotel for leadership meetings,policy Meeting discussions,and legislative briefings to learn about current federal issues and priorities for Leadership Training Seminars America's cities and towns. Policy and Advocacy Committee Meetings general session5:15 p.m.-7:00 p.m. Constituency and Special NLC's leaders and speakers set the stage for the action to come by outlining Group Meetings the opportunities and challenges and building capacity to make a difference with Congress on key federal issues. Monday,March 16 7:30 a.m.-9:00 a.m. Celebrate Diversity Breakfast The new President and his Cabinet and Congressional leaders are invited to discuss their 900 a.m.-10:30 a.m. Opening General Session priorities and ways in which Washington can work with cities and towns to meet the 10:45 a.m.-12:15 p.m. Workshop Sessions challenges facing the country.The program will wrap up with the opportunity to review 12:15 p.m. 1:30 p.m. Roundtable Networking Lunch NLC's federal legislative agenda and confirm plans for Capitol Hill visits on Wednesday. 1:45 p.m.-3:15 p.m. Workshop Sessions 3:30 p.m.-4:30 p.m. General Session Wednesday,March 18-City Lobby Day 5:00 p.m.-6:30 p.m. State League Caucuses and Travel to the Hill for strategic meetings with Congressional leaders to talk about NLC's Receptions priorities for federal action and what America's cities and towns want from Congress and the Constituency and Special Administration. Group Meetings/Events Tuesday,March 17 Information pertaining to 7:00 a.m.-8:30 a.m. Steering Committee Work Pre-Conference Leadership Training Institute the pre-conference Sessions Leadership Training 8:45 a.m.-10:15 a.m. General Session Institute Seminars being 10:30 a.m.-11:45 p.m. Workshop Sessions held Saturday,March 14 Noon-1:30 p.m. Roundtable Networking Lunch and Sunday,March 15, 1:45 p.m. 3:00 p.m. Workshop Sessions will be available on the NLC website at www.nlc.org in late December 2008 or early January 2009. 3:15 p.m.-4:30 p.m. Closing General Session Registered delegates will be notified by e-mail when registration for these seminars is available. 5:15 p.m.-6:30 p.m. State League Caucuses and Receptions Special Events 6:30 p.m.-8:00 p.m. Reception and The Capitol Steps Celebrate Diversity Breakfast Reception and The Capitol Steps Monday,March 16;7:30 a.m.—9:00 a.m.;Fee:$35 Tuesday,March 17;6:30 p.m.-8:00 p.m. Wednesday,March 18 The 23rd annual Celebrate Diversity Breakfast The Capitol Steps will perform on Tuesday as 7:00 a.m.-11:00 a.m. Shuttle Service to Capitol Hill will feature a keynote speaker who will provide part of a conference wrap up to energize the for Lobbying a perspective on"diversity"issues facing delegates for City Lobby Day on Wednesday BAmerica's cities and towns.The breakfast is morning.This troupe of former Congressional P of the national voice of sponsored by five NLC constituency groups. employees provides bi-partisan fun for everyone. America's cities and towns in 2009. 2009 Congressional ' he 2009 Congressional City Conference will feature general sessions, Cit,Conference workshops, and strategy meetings built around NLC's advocacy priorities for the first session of the 111th Congress. Key issues likely to ISSUES be in play on the federal agenda in 2009 include: ' _ The Economy The crisis in the nation's financial markets is increasingly curtailing the ability of municipal governments–even those with AAA credit ratings–to borrow funds for ready-to-go projects to serve their citizens.Projects like roads,bridges,schools, i77 hospitals,sewage treatment plants and libraries,the bedrocks of any community are now at risk of being indefinitely delayed or cancelled because the cost of borrowing is too high.At the same time,housing foreclosures remain at an all-time etP . 4 . high in many communities triggering a decline in property values and the property taxes that fund critical services for our ..,. 1 111 At citizens.In addition to economic stimulus packages and the$700 billion economic recovery plan,find out what additional �-- steps the federal government might take to stabilize the economy and help local economies. 486' iro4`�. Transportation Financing `-.,40 ' With the current authorization of the federal transportation funding program set to expire in 2009,Congress will embark Y. is -,,... upon an important debate over the future of our country's national surface transportation plan.As part of this discussion, Congress will have to make decisions about how to address the shortfall in gas tax revenues for the Highway Trust Fund, 1 111- how to repair and maintain the nation's aging infrastructure,how to address concerns over the impact of transportation on , qf ' the environment,and ways to ensure that the program meets local transportation and economic development goals. `t,r ` ',Iiii Alternative Energy and Climate Change Energy and environmental issues of concern to local governments continue to be an important congressional issue. 1 '" Congress continues to discuss and debate and the specifics of a comprehensive energy package that would move this coun- try toward greater energy independence.Renewable fuels standard,solar,wind and nuclear energy,tax credits for renewable __ energy production,elimination of oil and gas tax incentives,energy and environmental block grants for local governments z- t . E At ` and issues related to climate change will all be topics for this debate. '' ,k - - .4 Immigration Reform Uncertainty over federal immigration policy continues to impact cities and towns.Until comprehensive action is taken, communities willcontinue to face the challenges of immigration on their own.Faced with federal inaction,city leaders rec- T— "r ill MC ognize that local governments cannot wait and are developing new strategies to take constructive action locally to manage ■tea �::, growing immigrant populations. r. ,.t.Ata ~ Federal Funding for Local Activities S+�` I' .s' The federal budget continues to be under intense pressure due to war spending,the federal deficit,the economy,mandatory spending,and renewed emphasis on fiscal restraint.This means that federal programs important to cities and towns, l''' : �� , including the Community Development Block Grant program,the Energy Efficiency and Conservation Block Grant pro � ; '` ', gram,public safety,and transportation,will continue to be vulnerable to attack. ;*r . - - . ., Housing and Neighborhood Stabilization i,, 4, With mortgage foreclosures,predatory lending,inadequate financial literacy,and market volatility continuing to threaten ` i u.3 ; family economic self-sufficiency,neighborhood stability and the national economy,Congress is continues to identify - ,, resources and mechanisms to preserve homeownership and stabilize neighborhoods,including stronger consumer education and protections and market interventions. Telecommunications + Local government authority to offer municipal broadband services to citizens,to control rights of way,and to collect franchise fees and taxes remain under attack in federal regulatory and legislative arenas.Municipal officials must be knowledgeable about emerging technologies and be prepared to refute industry arguments that local governments are an impediment to competition. Education Reform ,. }� Discussions are underway in Congress regarding education reform programs.An NLC Task Force has developed a set of " ,. recommendations for reforming K-12 and adult education programs to make them more responsive to the changing fiscal cli- 7 mate.Local government officials–many of whom have little control over schools but are often blamed when they fail–must a 'z . - be prepared to advocate for needed reforms and for the funding that will be required to meet educational program goals. LEFT BEHo IND Public Safety Public safety challenges both new and old,are forcing local governments to stretch their dollars farther than ever before. As cities across the country face severe budget shortfalls,a productive partnership that supports our first responders is more fr4important than ever.Federal cooperation with local government is crucial in keeping police patrolling our communities, ,. implementing new strategies against crime,and preparing for natural and man-made disasters. Visit the NLC website at www.n1c.org for regular updates on key issues and advocacy priorities. I 1 1 \larrsott Wardman Park Hotel 1 NLC 2009 Congressional City Conference Washington,DC—March 14-18,21119 1 I For Faster Registration and Housing Reservation, 1 1 1 Hotel Reservations: 1 Dates to Remember You must be registered to reserve a hotel room.To guarantee your room,all hotels require one night's 1 deposit plus 14.5%tax,per room 21 days prior to your arrival.This is required even if you plan to arrive 1 February 6,2009-Deadline for advance registration and before 6:00 pm.If accommodations are not guaranteed 21 days in advance,the reservation will be cancelled. 1 housing requests.All requests must be postmarked by this date. ❑ Please make my hotel reservation as indicated below. 1 ❑ Ido not require hotel accommodations at any of the hotels listed below. After this date,all delegates must register on-site at higher rates. ❑ Please contact me regarding suite information. 1 I February 6,2009 Deadline for Cancellations. Room Dates: Arrival Date:_/_/ Departure Date: /_/_ 1 Some hotels charge an early departure fee Please confirm your arrival and departure dates are correct 1 Cancellation letters must be postmarked by this date and are on NLC Meeting Services and Hotel confirmation&. 1 subject to a$75 cancellation fee.There are no refunds for Room Type ❑ Single(1 person/1 bed) ❑ Smoking 1 cancellations after this date. Preference: ❑ Double(2 people/1 bed) ❑ Non-Smoking I ❑ Double/Double(2 people/2 beds)Hotels attempt to provide room type prefereme but ❑ Triple(3 people/2 beds) itis not guaranteed.Marriott Wardman is a IOp% 1 No housing or registration will be processed without accompanying payment in full. ❑ Quad(4 people/2 beds) smoke-free hotel! 1 SharingMyRoom With(This is or hotel rate and check-in 1 Congress of Cities Conference ID# f purposes.): 1) 2) 3) I Are you a newly elected official? Size of city? 1 Name Special Housing Request(e.g.,wheelchair accessible rooms,etc.): 1 If you have special housing or transportation needs,please contact NLC Meeting Services 1 Title I City/Organization Hotel Choices Indicate your first-choice hotel with the number"1". I Mailing Address Marriott Wardman Park is the Headquarters Hotel. 1 City State Zip Room Rate 1 Type Sgl/DbI/Trip/Quad 1 Phone Fax I Email Marriott Wardman Park Standard $249/$269/$289/$309 1 Omni Shoreham Standard $229/$229/$229/$229 1 Confirmation Format—HTML: ❑ YES ❑ NO 1 Spouse/Partner Name'($35 fee) Hotel Deposit 1 *Spouse/Partner not am ble for a a bore!room All major credit cards with expiration date of 03/09 or later are accepted at the conference hotels.All checks government purchase orders,vouchers or claims must be submitted to the hotel I Child Name(14 and under,no fee) Age after January 19thbut efore February 13th and are subject to approval.Please include your 6 I Youth Delegate"(15-18,$100 fee) Age digit REG ID#indicated on the NLC Meeting Services confirmation. I "Local officials are encouraged to register youth as active participants in this conference to contribute to NLC's youth agenda. Registration Fee Payment Information: I If the youth delegate requires hotel accommodations separate from yours,attach the registration form with your completed form. eglStta 1 [You must check one of the options below.] 1 Youth Chaperone Name($100 fee) ❑ Charge my REGISTRATION FEES to VISA,MasterCard or AMEX listed below 1 Special Conference Rates E Check for REGISTRATION FEES made payable to National League of Cities 1 You mutt reg a online at Congress of Cite to re a ve these rates) ❑ Purchase Order for REGISTRATION FEES—copy must be enclosed&payment must be 1 $360 At Congress of Cities Member Registration $ received by February 2,2009. 1 $470 At Congress of Cities Non-Member Registration $ I Conference Rates Hotel Deposit Payment Information: [You must check one of the options below.] I SG $35 Spouse/Partner(non-refundable) $ ❑ Charge my HOTEL DEPOSIT to the credit card listed below 1 7 $100 Youth Delegate $ ❑ Check for HOTEL DEPOSIT—please submit to hotel address noted on confirmation I 8 $100 Youth Chaperone(not applicable to elected officials) $ after January 19,2009 and before February 13,2009—subject to hotel approval I 22 $175 Students $ Credit Card Authorization: I Advance Registration Fees(Postmarked by February 2,2009) NLC Meeting Services is authorized to use the card below to pay all applicable registration fees and I $ 5 $360 First Time Attendee guarantee my hotel reservation.I understand that one night's room charge plus tax will be billed I 1 $430 NLC Member City (On-site rate is$480 after 2/2/09) $ through this card if I fail to show up for my assigned housing on the confirmed date,unless I have I 2 $430 Associate Member (On-site rate is$480 after 2/2/09) $ cancelled my reservation with the hotel at least 72 hours in advance.I also understand some hotels 1 3 $550 SML Member City (On-site rate is$610 after 2/2/09) $ will process the credit card for one night's deposit immediately upon receiving reservation informa- 1 4 $655 Non-Member/Other (On-site rate is$700 after 2/2/09) $ tion from NLC Meeting Services. 1 Registration for Leadership Training Institute Seminars will be available in mid-December. Visa/MC/AMEX#: Exp.Date lCard Holder Name 1 Special Events 1 P1 $35 Celebrate Diversity Breakfast $ Card Holder Signature I L12 $40 Leadership Luncheon $ Additional Credit Card Authorization: I Constituency Group Events For hotel deposit only if different than the credit card number listed above. I You must be registered for the conference in order to attend (Expiration date must be 03/09 or later,per hotel requirement.) 1 Al $40 APAMO Activity Fee $ I Gl $40 GLBLO Activity Fee $ Visa/MC/AMEX#: Exp.Date I HI $50 HELO Activity Fee $ Card Holder Name 1 Ni $125 NBC-LEO Activity Fee $ Card Holder Signature I Wl $45 WIMG Luncheon $ Return Conference Registration and Housing Form to: 1 Total Registration Fee: $ I Fax: 703-631-6288(Credit Card and Purchase Orders Only—No Checks) 1 Registration Cancellation Policy: Mail: NLC Meeting Services c/o J.Spargo&Associates, 11208 Waples Mill Road,Suite 112,Fairfax,VA 22030 I All requests must be received in writing,postmarked by February 2,2009,and are subject to 1 a$75 cancellation fee.No partial refunds will be made if you decide not to attend particular For more information and/or changes: l functions No registrations or cancellations will be accepted by telephone.No cancella- Email: nlcregandhousing@jspargo.com I tions will be accepted after February 2,2009. Phone: 888-319-3864 or 703-449-6418 I Office use only: Payment Check# Amount Office use only: Hotel Subblk Cate Rate L For FASTER REGISTRATION,use your credit card(Visa,MasterCard,or American Express) and FAX your form to(703)631-6288 or register online at www.n1c.org.