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Aaken Corporation Electrical Contractors ~ C180052 CITY OF TIGARD-CONTRACT SUMMARY&ROUTING FORM Contract Overview Contract/Amendment Number: C180052a1 Contract Start Date: 5/1/18 Contract End Date: 4/30/24 Contract Title: Public Works On-Call General Electrical Services Contractor Name: Aaken Corporation Electrical Contractors Contract Manager: Joe Barrett Department: PW Contract Costs Original Contract Amount: $100,000.00 Total All Previous Amendments: Total of this Amendment: Total Contract Amount: $100,000.00 Procurement Authority Contract Type: General Services Procurement Type: PCR 10.075 Contract Amendments Solicitation Number: LCRB Date: Account String: Fund-Division-Account Work Order—Activit):1=e Amount FY On-Call FY FY FY FY Contracts & Purchasing Approval Purchasing Signature: Comments:Time extension only for remaining contract term. DocuSign Routing Route for Signature Name Email Address Contractor Justin Vilendre justin&aakencorp.com City of Tigard Joseph Barrett joseph&tigard-or.gov Final Distribution Contractor Justin Vilendre ustin aakencor .com Project Manager Joe Barrett ose h ti and-or. ov Buyer Christine Moody christine ti and-or. ov DocuSign Envelope ID:2F2B79FE-5E5B-4216-81C3-129D2BE36CE1 CITY OF TIGARD,OREGON AMENDMENT TO CONTRACT NUMBER 0180052 FOR PUBLIC WORKS ON-CALL GENERAL ELECTRICAL SERVICES AMENDMENT #1 The Agreement between the City of Tigard, a municipal corporation of the State of Oregon, hereinafter called City, and Aaken Corporation Electrical Contractors, hereinafter referred to as Contractor, is hereby amended as follows: 1. This Agreement is hereby amended to extend the contract term to April 30, 2024. 2. The City's contract administrator is changed to: Joe Barrett, Public Works Business Manager i oseph(cr�,tigard-or.gov (503) 718-2477 3. All other terms and conditions to remain unchanged. IN WITNESS WHEREOF,City has caused this Amendment to be executed by its duly authorized undersigned officer and Contractor has executed this Amendment upon signature and date listed below. CITY OF TIGARD AAKEN CORPORATION ELECTRICAL CONTRACTORS Signature Signature Steve Rymer Andy Vogt Printed Name Printed Name 11/29/2021 11/29/2021 Date Date Rev.8/21 City of Tigard January 14, 2021 Aaken Corp Electrical Contractors Attn:Justin Vilendre 61235 Parrell Rd Bend, OR 97702 REF.: Public Works On-Call—Feneral Electrical Services Period: May 1, 2020 through April 30, 2021 I CONTRACT NOTICE OF AWARD— RENEWAL Contract# C180052 Dear Justin Vilendre, The City of Tigard has determined that your company has performed in accordance with the requirements of our Agreement. Therefore, the City of Tigard, pursuant to the renewal/extension clause contained in the terms and conditions of the Agreement, desires to exercise its second (2) one-year extension to the Contract effective from May 1, 2020 through April 30, 2021. This renewal period shall be governed by the specifications, pricing, and the terms and conditions set forth per the above referenced Contract. Please acknowledge acceptance of this renewal by signing this document in the space provided below and returning it to me within ten (10) days. You may keep a copy for your records. The City looks forward to doing business with Aasken Corp Electrical Contractors. Sincerely, I I Jamie Greenberg Purchasing Specialist 503-718-2492 jamie@tigard-or.gov I/We hereby acknowledge acceptance of this Contract renewal, and agree to be bound by all requirements,, terms,and conditions as set forth in the above referenced Contract. Company: *<"K w 60''R- Signed: Date: /—I r — ZO t=1 Printed: vs—' w City of Tigard April 9, 2019 Aaken Corp Electrical Contractors Attn:Justin Vilendre 61235 Parrell Rd Bend, OR 97702 REF.: Public Works On-Call - General Electrical Services Period: May 1, 2019 through April 30, 2020 CONTRACT NOTICE OF AWARD — RENEWAL Contract# C180052 Dear Mr. Vilendre The City of Tigard has determined that your company has performed in accordance with the requirements of our Agreement. Therefore, the City of Tigard, pursuant to the renewal/extension clause contained in the terms and conditions of the Agreement, desires to exercise its first (1) one- year extension to the Contract effective from May 1, 2019 through April 30, 2020. This renewal period shall be governed by the specifications, pricing, and the terms and conditions set forth per the above referenced Contract. Please acknowledge acceptance of this renewal by signing this document in the space provided below and returning it to me within ten (10) days. You may keep a copy for your records. The City looks forward to doing business with Aaken Corporation Electrical Contractors. Sincerely, Jamie Greenberg Purchasing Assistant 503-718-2492 jamie@dgard-or.gov I/We hereby acknowledge acceptance of this Contract renewal, and agree to be bound by all requirements,terms,and conditions as set forth in the above referenced Contract. Company: AAKEN CORPORAnoAl Signed Date: y/O—/9 Printed: c7SSrro/ City of Tigard April 9, 2019 Aaken Corp Electrical Contractors Attn:Justin Vilendre 61235 Parrell Rd Bend, OR 97702 REF.: Public Works On-Call - General Electrical Services Period: May 1, 2019 through April 30, 2020 CONTRACT NOTICE OF AWARD — RENEWAL Contract# C180052 Dear Mr. Vilendre The City of Tigard has determined that your company has performed in accordance with the requirements of our Agreement. Therefore, the City of Tigard, pursuant to the renewal/extension clause contained in the terms and conditions of the Agreement, desires to exercise its first (1) one- year extension to the Contract effective from May 1, 2019 through April 30, 2020. This renewal period shall be governed by the specifications, pricing, and the terms and conditions set forth per the above referenced Contract. Please acknowledge acceptance of this renewal by signing this document in the space provided below and returning it to me within ten (10) days. You may keep a copy for your records. The City looks forward to doing business with Aaken Corporation Electrical Contractors. Sincerely, Jamie Greenberg Purchasing Assistant 503-718-2492 jamie@dgard-or.gov I/We hereby acknowledge acceptance of this Contract renewal, and agree to be bound by all requirements,terms,and conditions as set forth in the above referenced Contract. Company: AAKEN CORPORAnoAl Signed Date: y/O—/9 Printed: c7SSrro/ ITY OF TIGARD OREGON-CONTRACT SUMMARY FORM on-Ca' AT� (THISFORMMusTACCOMPANYEVERYCONTRA CIJ Contract Title: General Electrical Services Number: Contractor: Aaken Corporation Electrical Contractors Contract Total: NTE 100K per project Contract Overview: Services related to general electrical services. transportation and utility electrical systems including underground pipe utilities construction and repair° concrete service for traffic curb/sidewalk/ADA ramps:pumps,motors,controls,PLC:and other general construction. Initial Risk Level: ❑ Extreme ❑ High ❑ Moderate ❑ Low Risk Reduction Steps: Risk Comments: Risk Signature: Contract Manager:John Goodrich Ext: 2609 Department: PW Type: ❑ Personal Svc ❑ Professional Svc ❑ Architectural Agr ® Public Imp ❑ General Svc ❑ Engineering Svc ❑ Other: Start Date: 5/1/18 End Date: 4/30/19 Quotes/Bids/Proposal: FIRM AmouNT/ScogE Aaken Corporation 95/100 Veteran Electric 91/100 Account String: Fund-Division-Account Work Order—Activit;Tyke Amount FY Do not encumber FY FY FY FY Approvals - LCRB Date: Department Comments: Department Signature: Purchasing Comments: zin f Purchasing Signature: { City Manager Commen s: City Manager Signature: After securing all required approvals, forward original copy to the Contracting and Purchasing Office along with a completed Contract Checkh'st. CITY OF TIGARD GENERAL SERVICES AGREEMENT Public Works On-Call General Electrical Services THIS AGREEMENT made and entered into this 15` of May, 2018 by and between the City of Tigard, a municipal corporation of the State of Oregon, hereinafter called "City", and Aaken Corporation Electrical Contractors,hereinafter called"Contractor",collectively known as the"Parties." RECITALS WHEREAS,Contractor has submitted a bid or proposal to City to provide specific services;and WHEREAS,Contractor is in the business of providing specific services and is aware of the purposes for which City requires the services;and WHEREAS,City and Contractor wish to enter into a contract under which City shall purchase the services described in Contractor's bid or proposal; THEREFORE,The Parties agree as follows: 1. SERVICES TO BE PROVIDED Contractor agrees to provide services related to General Electrical Services,Transportation and Utility Electrical Systems as detailed in Exhibit A—Scope of Services and by this reference made a part hereof. 2. EFFECTIVE DATE AND DURATION Contractor shall initiate services upon receipt of City's notice to proceed,together with an executed copy of this Agreement. This Agreement shall become effective upon the date of execution and shall expire, unless otherwise terminated or extended, on April 30,2019. All services will be completed prior to the expiration of this Agreement. The City and Contractor may agree to up to four(4) mutual one (1) year options.The total term of the contract may not exceed five(5)years. 3. PREVAILING WAGE RATES The provisions of ORS Chapters 279A and 279C and all other Oregon and Federal provisions pertaining to minimum salaries and wages are incorporated herein by reference as if fully set forth. The Contractor agrees that the workmen in each trade or occupation required for the work to be done pursuant to the contract, employed in the performance of the Contract, either by the Contractor or Subcontractor or other person doing or contracting to do any part of the work contemplated by the Contractor shall be paid not less than the prevailing, minimum hourly rate of wage specified by the Commissioner of the Bureau of Labor,and attached hereto. If this project is subject to both Federal Davis-Bacon Act requirement and State of Oregon Prevailing Wage Rate requirements,the Contractor must ensure that workers will be paid the higher of the applicable federal or state rate. If the Contractor fails to pay for labor or services,the City may pay for those labor and services and withhold these amounts from payments that are due the Contractor in accordance with ORS 279C.515 Contractor shall provide proof as requested to the City prior to the beginning of any of the work that the Contractor has filed a public works bond with a corporate surety in the amount of$30,000 with the Construction Contractors Board as required under Oregon PWR law. Contractor shall also require in every subcontract to this Agreement that the subcontractor file a public works bond with the Construction Contractors Board in the amount of$30,000 prior to starting work on this project unless otherwise exempt. 4. COMPENSATION City agrees to pay Contractor on a per task order basis consistent with the pricing details attached to this Agreement and further consistent with Oregon Prevailing Wage Rate Law for Public Improvement Contracts. All tasks issued under this Agreement shall be done via a Purchase Order referencing all terms and conditions of this Agreement shall be in effect. At no time shall any task order exceed One Hundred Thousand and No/100 Dollars ($100,000.00). Any payment made to the Contractor shall be based upon the following applicable terms: A. All charges must be in accordance with Exhibit C, "Charges/Rates for Services," and Oregon Prevailing Wage Rates when applicable. B. Payment will be made in installments based on Contractor's invoice, subject to the approval by the City, and not more frequently than monthly. Payment shall be made only for work actually completed as of the date of invoice. C. Payment by City shall release City from any further obligation for payment to Contractor, for services performed or expenses incurred as of the date of the invoice. Payment shall not be considered acceptance or approval of any work or waiver of any defects therein. D. Contractor shall make payments promptly, as due, to all persons supplying labor or materials for the prosecution of this work. E. Contractor shall not permit any lien or claim to be filed or prosecuted against the City on any account of any labor or material furnished. F. Contractor shall pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.167. G. If Contractor fails,neglects or refuses to make prompt payment of any claim for labor or services furnished to Contractor or a subcontractor by any person as such claim becomes due, City may pay such claim and charge the amount of the payment against funds due or to become due the Contractor. The payment of the claim in this manner shall not relieve Contractor or their surety from obligation with respect to any unpaid claims. H. Contractor shall pay employees at least time and a half pay for all overtime worked in excess of 40 hours in any one work week except for individuals under the contract who are excluded under ORS 653.010 to 653.261 or under 29 USC sections 201 to 209 from receiving overtime. I. Contractor shall promptly, as due, make payment to any person, co-partnership, association or corporation,furnishing medical,surgical,hospital care or other needed care and attention incident to sickness or injury to the employees of Contractor or all sums which Contractor agrees to pay for such services and all moneys and sums which Contractor collected or deducted from the wages of employees pursuant to any law, contract or agreement for the purpose of providing or paying for such service. J. The City certifies that sufficient funds are available and authorized for expenditure to finance costs of this contract during the current fiscal year. Appropriations for future fiscal years shall be subject to budget approval by the City Council. 5. ASSIGNMENT/DELEGATION Neither party shall assign or transfer any interest in or duty under this Agreement without the written consent of the other and any attempted assignment or transfer without the written consent of the other party shall be invalid. 6. SUBMITTING BILLS AND MAKING PAYMENTS All notices and bills will be made in writing and may be given by personal delivery,mail or fax. Payments may be made by personal delivery,mail,or electronic transfer. The following addresses shall be used to transmit notices,bills,payments,and other information: CITY OF TIGARD AAIEN CORP ELECTRICAL CONTRACTORS Attn:John Goodrich Attn:Justin Vilendre Address: 13125 SW Hall Blvd. Address: 61235 Parrell Rd Tigard,Oregon 97223 Bend OR 97702 Phone: (503) 718-2609 Phone: (503) 849-6659 Email: johng@a.tigard-or.gov Email: justin(cr�,aakencorp.com 7. TERMINATION The parties agree that any decision by either party to terminate this Agreement will be accompanied by thirty (30) days written notice to the other party prior to the date termination would take effect. There shall be no penalty for early termination. If City terminates the contract pursuant to this paragraph,it shall pay Contractor for services rendered prorated to the date of termination. 8. ACCESS TO RECORDS City shall have access to such books, documents, papers and records of Contractor as are directly pertinent to this Agreement for the purpose of making audit,examination,excerpts and transcripts. 9. FORCE MMEURE Neither City nor Contractor shall be considered in default because of any delays in completion and responsibilities hereunder due to causes beyond the control and without fault or negligence on the part of the parties so disenabled, including but not restricted to, natural disaster,war, civil unrest,volcano, earthquake, fire, flood, epidemic, quarantine restriction, area-wide strike, freight embargo, unusually severe weather or delay of subcontractor or supplies due to such cause; provided that the parties so disenabled shall within ten (10) days from the beginning of such delay,notify the other party in writing of the cause of delay and its probable extent. Such notification shall not be the basis for a claim for additional compensation. Each party shall,however,make all reasonable efforts to remove or eliminate such a cause of delay or default and shall,upon cessation of the cause,diligently pursue performance of its obligation under the Agreement. 10. NON-DISCRIMINATION Contractor agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statues, rules, and regulations. Contractor also shall comply with the Americans with Disabilities Act of 1990,ORS 659A.142,and all regulations and administrative rules established pursuant to those laws. 11. INDEMNITY Contractor agrees to and shall defend, indemnify and hold harmless City, City's officers, employees, agents and representatives from and against all liability, claims, costs, demands, judgments, penalties, and causes of action of any kind or character,or other costs or expenses incidental to the investigation and defense thereof,of whatever nature,resulting from or arising out of the activities of the Contractor or its subcontractors,agents, or employees in performance of this contract,except,however,that the foregoing shall not apply to liability that arises out of the City's, its officers, employees, agents and representatives sole negligence. If any aspect of this indemnity shall be found to be illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the remainder of this indemnification. 12. INSURANCE Contractor shall maintain insurance acceptable to City in full force and effect throughout the term of this contract Such insurance shall cover risks arising directly or indirectly out of Contractor's activities or work hereunder. The policy or policies of insurance maintained by the Contractor shall provide at least the following limits and coverages: A. Commercial General Liability Insurance Contractor shall obtain,at contractor's expense,and keep in effect during the term of this contract, Comprehensive General Liability Insurance covering Bodily Injury and Property Damage on an "occurrence" form (CG 2010 1185 or equivalent). This coverage shall include Contractual Liability insurance for the indemnity provided under this contract. The following insurance will be carried: Coverage Limit General Aggregate 3,000,000 Products-Completed Operations Aggregate 2,000,000 Personal&Advertising Injury 1,000,000 Each Occurrence 2,000,000 Fire Damage (any one fire) 50,000 B. Commercial Automobile Insurance Contractor shall also obtain, at contractor's expense, and keep in effect during the term of the contract, Commercial Automobile Liability coverage including coverage for all owned, hired, and non-owned vehicles on an"occurrence" form.The Combined Single Limit per occurrence shall not be less than$2,000,000. If Contractor uses a personally-owned vehicle for business use under this contract, the Contractor shall obtain, at Contractor's expense, and keep in effect during the term of the contract, business automobile liability coverage for all owned vehicles on an"occurrence" form. The Combined Single Limit per occurrence shall not be less than$2,000,000. C. Workers' Compensation Insurance The contractor,its Subcontractors, if any, and all employers providing work,labor, or materials under this Contract that are subject employers under the Oregon Workers' Compensation Law shall comply with ORS 656.017,which requires them to provide workers'compensation coverage that satisfies Oregon law for all their subject workers. Out-of-state employers must provide Oregon workers' compensation coverage for their workers who work at a single location within Oregon for more than 30 days in a calendar year. Contractors who perform work without the assistance or labor of any employee need not obtain workers' compensation coverage. All non- exempt employers shall provide Employer's Liability Insurance with coverage limits of not less than$1,000,000 each accident. D. Additional Insured Provision All policies aforementioned, other than Workers' Compensation and Professional Liability, shall include the City its officers, employees, agents and representatives as additional insureds with respect to this contract. E. Insurance Carrier Rating Coverages provided by the Contractor must be underwritten by an insurance company deemed acceptable by the City. All policies of insurance must be written by companies having an A.M. Best rating of"A-VII" or better, or equivalent. The City reserves the right to reject all or any insurance carrier(s)with an unacceptable financial rating. F. Self-Insurance The City understands that some Contractors may self-insure for business risks and the City will consider whether such self-insurance is acceptable if it meets the minimum insurance requirements for the type of coverage required. If the Contractor is self-insured for commercial general liability or automobile liability insurance the Contractor must provide evidence of such self-insurance. The Contractor must provide a Certificate of Insurance showing evidence of the coverage amounts on a form acceptable to the City. The City reserves the right in its sole discretion to determine whether self-insurance is adequate. G. Certificates of Insurance As evidence of the insurance coverage required by the contract, the Contractor shall furnish a Certificate of Insurance to the City. No contract shall be effective until the required Certificates of Insurance have been received and approved by the City. The certificate will specify and document all provisions within this contract and include a copy of Additional Insured Endorsement. A renewal certificate will be sent to the below address prior to coverage expiration. H. Independent Contractor Status The service or services to be rendered under this contract are those of an independent contractor. Contractor is not an officer,employee or agent of the City as those terms are used in ORS 30.265. I. Primary Coverage Clarification The parties agree that Contractor's coverage shall be primary to the extent permitted by law. The parties further agree that other insurance maintained by the City is excess and not contributory insurance with the insurance required in this section. J. Cross-Liability Clause A cross-liability clause or separation of insureds clause will be included in all general liability, professional liability,pollution and errors and omissions policies required by this contract. A certificate in form satisfactory to the City certifying to the issuance of such insurance will be forwarded to: City of Tigard Attn: Contracts and Purchasing Office 13125 SW Hall Blvd. Tigard,Oregon 97223 At the discretion of the City, a copy of each insurance policy, certified as a true copy by an authorized representative of the issuing insurance company may be required to be forwarded to the above address. Such policies or certificates must be delivered prior to commencement of the work. The procuring of such required insurance shall not be construed to limit contractor's liability hereunder. Notwithstanding said insurance, Contractor shall be obligated for the total amount of any damage,injury, or loss caused by negligence or neglect connected with this contract. 12. ATTORNEY'S FEES In case suit or action is instituted to enforce the provisions of this contract, the parties agree that the losing party shall pay such sum as the court may adjudge reasonable attorney fees and court costs, including witness fees (expert and non-expert),attorney's fees and court costs on appeal. 13. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES Contractor shall comply with all applicable federal, state and local laws, rules and regulations, including, but not limited to, the requirements concerning working hours, overtime, medical care, workers compensation insurance, health care payments, payments to employees and subcontractors and income tax withholding contained in ORS Chapters 279A, 279B, and 279C, the provisions of which are hereby made a part of this agreement. 14. CITY OF TIGARD BUSINESS LICENSE Contractor shall obtain,prior to the execution of any performance under this Agreement,a City of Tigard Business License. The Tigard Business License is based on a calendar year with a December 31st expiration date. New businesses operating in Tigard after June 30th of the current year will pay a pro- rated fee though the end of the calendar year. 15. CONFLICT BETWEEN TERMS It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument in the proposal of the contract, this instrument shall control and nothing herein shall be considered as an acceptance of the terms of proposal conflicting herewith. 16. SEVERABILITY In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any court of competent jurisdiction,the validity of the remaining terms and provisions shall not be affected to the extent that it did not materially affect the intent of the parties when they entered into the agreement. 17. COMPLETE AGREEMENT This Agreement,including the exhibits,is intended both as a final expression of the Agreement between the Parties and as a complete and exclusive statement of the terms. In the event of an inconsistency between a provision in the main body of the Agreement and a provision in the Exhibits,the provision in the main body of the Agreement shall control. In the event of an inconsistency between Exhibit A and Exhibit B,Exhibit A shall control. No waiver, consent,modification, or change of terms of this Agreement shall bind either party unless in writing and signed by both parties. Such waiver, consent,modification, or change if made, shall be effective only in specific instances and for the specific purpose given. There are no understandings, agreements, or representations, oral or written, not specified herein regarding this Agreement. Contractor,by the signature of its authorized representative,hereby acknowledges that he/she has read this Agreement,understands it and agrees to be bound by its terms and conditions. IN WITNESS WHEREOF,City has caused this rigreement to be executed by its duly authorized undersigned officer and Contractor has executed this Agreement on the date hereinabove first written. Awarded by Tigard's Local Contract Review Board at their April 24,2018 meeting. Corer`S CITY F TIG AAKEN SIRUP ELECTRICAL CQNIRACrOS By: Authorized City Representative By:-4uthotiz66 Contractor Representative s/z.!�L�/ �-- 5-417, Date Date Contractors Proposal AAKEN qL01"ZIM10171 Electrical Contractors 61235 Parrall Road Bend OR 97702 phone: 541-330-9545-fax: 541-330-6111 CCB#170901 1. Title Page City of Tigard On-Call Public Works Construction Services-Electrical Services Request for Qualifications Aaken Corporation Justin Vilendre—Supervisor Address: 61235 Parrell Rd Bend,OR 97702 Office: 541-330-9545 Cell: 503-849-6659 Fax: 541-330-6111 Email: iustin@aakencorp.com Date of Submission:January 8,2018 2.Transmittal Letter Aaken Corp in the below information and the attached has attempted to outline the equipment and tooling that we feel will support the needs of an on-call contract.We have a large local as well as a statewide voice to fill all of Tigard's on-call work. Our experience level and manners are second to none and hopefully we get the opportunity to show that. Aaken Corp works in an on-call capacity for other municipalities.We understand how to prioritize and interpret the emergencies for on-call, as well as manage the maintenance. We like to take the approach and make suggestions where work can overlap to limit the cost of individual projects. With our large standing in the community working on other projects,we may already be close by and can react in an assertive manner. Aaken Corp has 2 full time dedicated employees in the local Tigard market to be on tap to take care of emergencies as well as ongoing maintenance.These supervisors work directly with other municipalities and have a team of 1420 employees at their disposal. Aaken Corp can supply a list of additional referrals to further instill the confidence that we can get the job done.We are of the mindset that during your emergencies, we will part the waters to make it happen. We are in constant communication with ODOTand Washington County, and we understand their roles and who to contact if your projects overlap with other jurisdictions and AHJ's. z TABLE OF CONTENTS TITLE PAGE TITLE PAGE 1 TRANSMITTAL LETTER 2 TABLE OF CONTENTS 3 EXHIBITS EXHIBIT A:CONTRACTOR SUMMARY FORM 4 EXHIBIT B:CONTRACTOR EXPERIENCE FORM 7 EXHIBIT C:CHARGES/RATES FOR SERVICES 9 QUALIFICATIONS FIRM QUALIFICATIONS 10 TEAM QUALIFICATIONS 11 + ATTACHED RESUMES 12 UNDERSTANDING AND APPROACH TO TIGARD'S NEEDS 16 RATE STRUCTURE 17 SECTIONS SECTION 7-STATEMENT CERTIFICATION 18 SECTION 8-SIGNATURE PAGE 19 ATTACHMENTS ATTACHMENT A-ACKNOWLEDGEMENT OF ADDENDA 20 ATTACHMENT B-STATEMENT OF PROPOSAL 21 ATTACHMENT C-GENERAL SERVICES AGREEMENT TEMPLATE 22 ADDITIONAL INFORMATION BOND 29 REFERRAL FROM WASHINGTON COUNTY 30 ADDENDUM#1 31 EXHIBIT A CON'T'RACTOR SUMMARY FORM PROPOSING ON lMa&`X-in him Wa�ddmb Underground Pipe Utilities Construction&Rgxdr Excavation Construction&Repair—Sanitary/Stoma/Water Utilities Concrete Services—Traffic Curb/Sidewalk/ADA Ramps ❑ Gentral Construction—Street Paving/Sidewalks/ADA Ramps General Landscaping--City Parks,Trails,Nature Areas Electrical Services—Traffic S4pW/Street Lighting Electrical Services—Pumps,Motors,Controls,PLC ❑ Mechanical Services—Pumps,Valves,Process Controls ❑ General Construction—Other ContracborName:_ ken Corporation Date of Incorporation: June 2006 State of Incorporation 0rG90n #of Years in Business: 11 Oregon Contmctoes License#: 170901 Other or Former Names under which your organization operates or has operated: Nary--of Principal(s)and Tide(s): Aaron Clickett 1 President Tyson Shores/Secretary Justin Vilendre!Supervisor Location of office that will provide services to the City- 2130 ity2130 NE Griffin Oaks Dr. Hillsboro, OR 97124 FTNANCLAL STATUS AND Has the applicant;or any affiliate,ever been the subject of any of the following actions(any"Yes"answer will result in disqualification): Debarment under ORS 2790.860 Yes ❑ No Other action which resembles debatmmt Yes [] No During the past seven years,has the company ever filed for protection under the Federal bankruptcy laws?If yes, provide details on a separate sheet RFP—On-Call Public Works Construction Services Page 24 Close—Thursday,December 7,2017 Lt BONDING Please provide a letter from the Surety with the following information: • Surety company's bond rating • Submitting Company's name • Submitting Company's address • Submitting Company's aggregate work capacity • Submitting Company's single limit • Bonding company's representative's contact information TYPE(SI OF WORK ABILITIES check ALL that a Description of Work Experience Murk b13" 1 Mark"X" Contractor Subcontractor General Questions Worked on site at a water or wastewater treatment facility Worked on site at a water or wastewater pumping station Worked on site at a water storage reservoir or tank Worked on sanitary,storm water,water pipe and appurtenances Worked on stream or creek beds,embankments,riparian areas Performed On-call construction services for other cities,agencies Excavation Construction&Re ' —Sanitary/Storm/Water Utilities Excavation,trenching,shoring,import fill,compaction,debris removal X Repair/replace/install Underground Utilities (to include water, sanitary,storm water,manholes,catch basins,other appurtenances) X Maintain proper back-fill materials&compaction rates as conditions X Concrete Services—Traffic Curb/Sidewalk/.ADA Ramps Concrete removal and site preparation X Concrete forms for curb,sidewalk or ADA rams X Concrete finishing to traffic industry standards Porous Concrete M!!Et&placement,finishing X General Construction—Street Pay' /Sidewalks/.ADA Rams _ As halt repair,resealing, outs,grinding,pothole patching X Painting,striping,hot plastic work,delineators,berms Lighted crosswalk,beacon maintenance,repair,replacement X Trail and nature walkway construction,repair,maintenance General Landscaping—City Parks,Trails,Nature Areas Park nature areas,soft sca a maintenance,vegetation removal Native planting,ornamental planting,tree planting Irrigation installation,repair,maintenance(piping,controllers,backflow devices Athletic field grass installation,maintenance,repair/reconditioning Native or natural landscape restoration open sace&nature areas RFP—On-Call Public Works Construction Services Page 25 Close—Thursday,December 7,2017 Description of Fork Experience Mark"VI Mark KX" Contractor ubcontracto Electrical Services—Traffic S , /Street Lighting Install traffic signals,posts&support structures,wiring, controls X Install street hgbdn&posts&support structures,witing,controls X Replace lamps and photoelectric control cells X Correct mounting hardware,luminaire leveling,alignment ligbting x components Re-lamping LED,replacement,repair,maintenance ligbting com onents x Electrical Services—Pumps,Motors,Controls,PLC Electrical re air/maintenance/relace motors,motor control components PLC and RTU system installation,repair,maintenance,programming Installation,maintenance,repair,replacement of motor control centers Main power component repair,maintenance,breakers,disconnects, monitors Repair/replace/install Duct banks,conduits,raceways,wire-ways,etc. X Re air/re lace/install Conductors of all types and ratings X Re air/re lace/install Conductors of all voltages;120V through 4160V Repair/replace/install Underground Utilities (electrical,instrumentation, X of control) Repair/replace/install Motor Control Centers Repair/replace/install Breakers,Disconnects,ABT Devices and Breaker Rackine Devices Repair/replace/install Lighting Systems and Controls X Re air/re lace/install Premises n �and/or Security Systems (C=0 X Repair/replace/install Transformers,Substations,and Electrical Mechanical Services—Pumps,Valves,Process Controls General Construction—Other rite Description Below=) CONTRACTOR RESPONSIVENESS INFORMATION Number of employees: 44 Number of employees able to respond to afterhours call-out: -4 Contractor Estimated Average Response Time: 0-24 Hours Management person responsible for direct contact with city and services required for this Proposal: Name: Justin Vilendre 'fide: Supervisor Telephone Number. 503-849-6659 F.mail Address: just n@aakencorp.com Additional pages or information may be included that describe the capabilities and services of contractor(s)not specifically mentioned above. RFP—On-Call Public Forks Construction Services Page 26 Close—Thursday,December 7,2017 �0 EXHIBIT B CONTRACTOR EXPERIENCE]FORM Briefly describe three (3) projects within the last 5 years relating to the construction services and aln'Iities mad on Attachment "A"—Ability to Provide Services. Provide additional pages for each construction services and abilities marked: PITO BCT#1—Construction Services i4hili 'once: Project Name: Location: M Brookwmd Padmy ftshinglan Counju Contract Amount. Owner's Contact S_42_0_uM dt Molar Year Work Completed: Owner's Phone Number. 2017 971 255-7189 Contractor's Project Manager: Contractor's Foreman 5QW No'= Karr Caftc til Coft.Pig= Project Desctiption Installation of b block traffic signals, illumination,fiber optic interconnects and backbones List of Major ofui n=t: HDD Drill rigs,crane,excavators, utility tricks,SwAoe vans PROJECT#2—Construction Services Abili Ex 'ence: Project Name: Location. City of Portland Fiber Maintenance Contract Portland, Oregon Contract Amount: Owner's Contact o rian Rob Durkin Year Work Completed: Owner's Phone Number: [m ppin4j_mntm ct 5 23-MN Contractor's Project Manager: Contractor's Foreman Project Description all areas of fiber install and maintenance List of Maar es of Equipment HDD Drill rigs,crane,excavators, utility trucks,service vans RPP—On-Call Public Works Construction Services Page 27 Close—Thursday,December 7,2017 j PICC? ECT#3—Construction Services Ab31t E - edence: Project Name: Locaftoa: Qua On QQUaW Contract Amount Owner's Contact Year Work Completed: Ownees Phone Number. On gains contract 5L13-8481248 Contractor's Project Manager: Contm nes Foreman rt19 Gia Project Description Traffic signal maintenance and repair, illumination maintenance and repair, fiber optic maintenance and repair, and migggllaneous associated installation. List of Wor Types of Equipment HDD D"s,crane,excavators, utility trucks,service vans Ad didonral Project Contractor would like to provide Construction Services Ak!!q Experience: Project Nanae: Location: NE 28th Avenue Impnt Hillsboro Coatract Amount ownees Contact: fra Year Work Completed: Owner's Phone Number. 2015 503-ez-aw Contrdctoes Project Manager: Contractor's Foreman Andrsw Chum ParAc Excavaton tV Chkdm Project Description ,Signal illumination fiber underground. list of Major Types of Equipment: HDD Drill tags,crane,excavators,ulil§Llfijcks,service vans Additional Information regarding construedon experience,pmjec u,personnel,or subcontractor(s): RFP—On-Call Public Works Construction Services Page 28 Close—'Thursday,December 7,2017 EXHIBIT C CHARGES/RATES FOR SERVICES (Attach additional sheets if necessary) TYPE OF RATE_ RATE NgTLESS 7Xi LN P!. ) EMPLOYEE CLASSIFICATION Regular $ 72.00 Operator/Laborer Regular $ 90.00 Electrician After Hours/Weekends $ 95.00 Operator/Laborer After Hours/Weekends $ 120.00 Electrician Holidays $ 110.00 Operator/Laborer Holidays $ 135.00 Electrician TYPE OF FEE RATE NOTES Dump Fee $ /cu.yard Other: $_ / TYPE OF EQUIPMENT DAILY RATE WEESLY RATE MoNTI-ILY RATE Backhoe $ 200.00 $ 800.00 $ 3,200.00 Mini Excavator $ 600.00 $ 3.000.00 $ 7.800.00 Bucket Truck $ 240.00 $_ 1,200.00 $ 4,200.00 Dump Truck $ 440.00 $_I&00.00__ $ 7,460.00 Boring Machine w/Trailer $ 1,400.00 $ 7,nn0_no $ 16,000.00 Standard Truck $ 176.00 $ 880.00 $ 3.500.00 Contractor can provide detail price sheets for charges/rates (including holiday, premium, and/or overtime rates) for all listed services for labor,equipment,and/or materials. Provide a quoted percentage mark-up that will apply to any quoted subcontractor costs. DESCRIPTION NLUU UP% NOTES Subcontractors 108% % Materials 15% RFP--On-Call Public Works Construction Services Page 29 Close—Thursday,December 7,2017 5. Firm Qualifications a. Background of Aaken: We cover traffic installations, municipal lighting projects, street lighting,airport runway installations and complete fiber optic installations. Aaken Corp also has afull fleet of excavation and horizontal drilling equipment. In 2017, about 90 percent of Aaken Corporation's gross sales where in large state funded highway projects and municipalities. Aaken Corporation has a fleet of service vehicles and equipment, including bucket trucks, lifts and trailers,which allows us to quickly respond to service calls or customer needs. We also maintain and inventory a variety of lighting specialty items that are specific to municipal lighting projects. b.Qualifications, including related experience and references: Related Experience: 1. Traffic Signal ODOT Statewide Oregon 2. Installation of city and county signal, illumination, and fiber 3. Washington County direct maintenance contract for 3 years 4. Multiple State-owned airports References: 1. Kerr Contractors-Scott Nelson Phone: 971-216-0050 2. Pacific Excavation -Andrew Chisolm Phone: 541-726-7380 3. Washington County-John Fasana Phone: 503-846-7948 4. City of Portland -Rob Durkin Phone: 503-823-6243 �d 6. Team Qualifications Justin Vilendre- General Superintendent. Justin has over 20 years of experience as a traffic signal electrician in Washington County and is well versed in ODOT standard specifications and requirements. See attached resume. Jared Ramirez- General Manager-Jared is currently managing our Washington County on call maintenance contract. He oversees our project administration. Please see attached resume. Additional Hillsboro Employees: 1. Mike Koistad— Electrician 2. Westley Pearson—Electrician 3. Ryan Metzler—Limited Energy Electrician— 12+ years of splicing fiber for ODOT and various municipalities 4. Chris Snyder—Excavation Foreman 5. Additionally, we have 14 other employee locals to the Tigard market with similar experience it Justin J. Vilendre 36700 SW Goddard,Cornelius OR 97713 •C:(503)849-6659•justin@aakencorp.com OBJECTIVE Position as: Project Superintendent-City of Tigard On-call Public Works Construction Services Highlights 20 years as a traffic signal electrician Highly focused • Ability to supervise multiple jobs in • Excellent people skills all phases of development Very familiar with Washington • Well-versed in excavation and County signal standards restoration EDUCATION NECA-I13EW Local 410 Electrical Apprenticeship Training Program Oct 2002 Experience AAKEN Corporation Washington County,OR General Superintendent • Coordination of Washington County on-call signal maintenance. • Develop and execute project plans and oversee all aspects of assigned projects with significant complexity. • Develops work plans for subcontractors and self-performed work. • Coordinates and manages the care,custody and control of the project site. • Maintaining construction schedule and progress reports. • Manage material and equipment needs for the project. • Supports the project closeouts by supervising pre-punch activities and coordinating. activities with the project owner. • Partners with project management to identify schedule and costs associated with project changes. ►2 1996-2016 Sundown Electric Co Forest Grove,OR General Foreman/Superintendent e Responsible for all traffic signal installations. O 20+years of electrical construction experience. Oversight of both short-term and long-range operational planning. Provided feedback and coaching to support team and individual employee performance. Participated in the field operations leadership. 17j Jared M. Ramirez 5654 SE Chase Loop,Gresham,OR 97080• C:(503)880-5459•ramijalea gmail.com OBJECTIVE Position as: Project Manager-City of Tigard On-call Public Works Construction Services Highlights • Resource planning • Ability to make deadlines and work • Extensive supervisory and under pressure managerial experience • Excellent communicator • Scheduling . Confident decision maker • Skilled negotiator • Collaborative leader EDUCATION NLarylhurst University Master's in Business Administration Currently Enrolled Eastern Oregon University La Grande,OR Bachelor of Science .cum laude Leadership and Organizational Management Experience AAKEN Corporation Washington County,OR Project Manager • Coordination of Washington County on-call signal maintenance. • Job-tracking and billing. • Fiber optic construction oversite. • Approves and/or records unit cost information for weekly reports and completes daily reports, logs and tracking reports. • Maintaining construction schedule and progress reports. • Responsible for tracking and monitoring project budget and costs. • Partners with field leadership to establish field staffing for their assigned project. • Understands and applies the terms and conditions of the owner and subcontractor contracts for the project. 2014-2016 The Fiber Guys,LLC Oregon City, OR Operations Manager/Estimator • Oversee multiple projects across all phases of development. • Monitor production and oversee timeline adjustments as needed. • Oversee project estimation and project bidding. • Develop construction schedule and status reports. • Supply chain management. • Responsible for invoicing and AP. • Supply-chain management. • Lead purchasing agent. • Contract acquisition and maintenance. 2008—2012 Sergeant/E-5 USMC Camp Pendleton, CA • Operations and logistics surrounding field operations. • Responsible for training of new employees. • Responsible quarterly employee performance reviews. • Good Conduct Medal and 2 Certificates of Commendation. 7.Understanding and Approach to Tigard's Needs Aaken Corporation provides electrical services primarily for the traffic signal, highway illumination, airport and larger civil electrical products.Ninety percent of our work Isfor the State of Oregon or large state municipalities.We have several contracts for on-call electrician for municipalities directly. Wefeel that with ourexperience we are uniquely qualified for Tigard's need for an on-call basis. 1 lv 8.Rate Structure177 _ OPERATOR/LABORER $ 72.00 $ 95.00 $ 110.00 ELECTRICIAN $ 90.00 $ 120.00 $ 135.00 TRAFFIC CONTROL LABOR+MATERIALS $ 90.00 INCLUDING CONES&SIGNS EMERGENCY MOBILIZATION $ 500.00 $ 500.00 $ 750.00 BACKHOE CASE 580L OR SIMILAR $ 25.00 $ 25.00 MINI EXCAVATOR UP TO 14000LB $ 75.00 $ 75.00 BUCKET TRUCK FORD ALTEC TA40 OR SIMILAR $ 30.00 $ 30.00 DUMP TRUCK FORD 5 YARD OR SIN11LAR $ 55.00 $ 55.00 BORING MACHINE W/ VERMEER D20X2211 $ 175.00 $ 175.00 TRAILER VACUUM MACHINE/TRAILER 1200CFM 15"Cn $ 75.00 $ 75.00 V&C DUMP CRANE TRUCK INTL.RO TC-70-56 $ 75.00 $ 75.00 GENERATOR/AIR $ 15.00 $ 15.00 COMPRESSOR STANDARD TRUCK MISC $ 22.00 $ 22.00 FLATBED TRAILER $ 20.00 $ 20.00 SECTION 7 STATEMENT CERTIFICATIONS Non-discrimination Clause The Submitting Firm agrees not to discriminate against any client,employee or applicant for employment or for services,because of race,color,religion,sex,national origin,handicap or age with regard to,but not limited to,the following:employment upgrading,demotion or transfer;recruitment or recruitment advertising;layoffs or termination;rates of pay or other forms of compensation;selection for training;rendition of services. It is further understood that any contractor who is in violation of this clause shall be barred from receiving awards of any purchase order from the City,unless a satisfactory showing is made that discriminators practices have terminated and that a recurrence of such acts is unlikely. Agreed by. Aaron Clickett, President Firm Name: Aaken Corporation Address: 61235 Parrell Rd Bend OR 97702 Resident Certificate Please Check One: Resident Vendor: Vendor has paid unemployment taxes and income taxes in this state during the last twelve calendar months immediately preceding the submission of this statement packet. Or Non-resident Vendor:Vendor does not qualify under requirement stated above. (Please specify your state of residence: OPegon 1 Officer's signature: Type or print officer's name: Aaron Clickett RFP—On-Call Public Forks Construction Services Page 13 Close—Thursday,December 7,2017 SECTION 8 SIGNATURE PAGE The undersigned proposes to perform all work as listed in the Specification section, for the price(s) stated; and that all articles supplied under any resultant contract will conform to the specifications herein, The undersigned agrees to be bound by all applicable laws and regulations, the accompanying specifications and by City policies and regulations. The undersigned,by submitting a statement,represents that: A) The firm has read and understands the specifications. B) Failure to comply with the specifications or any terms of the Request for Qualifications may disqualify the firm. The undersigned certifies that the statement has been arrived at independently and has been submitted without any collusion designed to limit competition. The undersigned certifies that all addenda to the specifications has been received and duly considered and that all costs associated with all addenda have been included in this statement: Addenda: No. 1 through No. 1 inclusive. We therefore offer and make and submit this statement packet to furnish services indicated herein in fulfiUment of the attached requirements and specifications of the City. Name of firm: Aaken Corporation Address: 61235 Parrell Rd Bend,OR 97702 Telephone Number. 541-330-9545 Fax Number: 541-330-6111 By: 1< Date: 1/4/2018 y (Signaturereof Authorized Official. If partnership,signature of one partner.) Typed Name/Title: Aaron Clicked/President If corporation,attest: (Corporate Officer) Corporation ❑Partnership ❑Individual Federal Tag Identification Number(TIN): 20-5086859 RFP—On-Call Public Works Construction Services Page 14 Close—Thursday,December 7,2017 1 ATTACHMENT ENT A CITY OF TIGARD, OREGON ACKNOWLEDGMENT OF ADDENDA Project Title: On-Call Public Works Construction Services Tuesday, January 9th2018-2:00 pm I/WE HAVE RECEIVED THE FOLLOWING ADDENDA(I none retvived write ` ': 1. Addendum#1 _ 3, 2. •1. 1/4/2018 Date Signature of Proposer President Title Aaken Corporation Corporate Name RFP—On-Call Public Works Construction Services Page 15 Close—Thursday,December 7,2017 ZD ATTACHMENT B CITY OF TIGARD,OREGON STATEMENT OF PROPOSAL Name of Consultant: Aaken Corporation Mailing Address: 61235 Parrell Rd Bend,OR 97702 Contact Person: Justin Vilendre Telephone: 503-849-6659 Fag: 541-330-6111 Ems: justin@aakencorp.com accepts all the terms and conditions contained in the City of Tigard's Request for Qualifications for On-Call Public Works Construction Services and the attached General Services Agreement(Attachment C): 1/4/2018 Signa a of authorized representative Date Aaron Clickefit 541410-8286 Type or print name of authorized representative Telephone Number Aaron Clickett 541-330-9545 Type or print name of person(s) authorized to negotiate contracts Telephone Number REFERENCES Kerr Contractors 971-219-7557 Reference#1 Telephone Number NW Brookwood Scott nelson Project Title Contact Individual Pacific Excavation 541-726-7380 Reference#2 Telephone Number NE 28th Ave Improvements Andrew Chisolm Project Title Contact Individual Washington County 503-846-7948 Reference#3 Telephone Number On Going Contract with Washington County John Fasana Project Title Contact Individual RFP—On-Call Public Works Construction Services Page 16 Close—Thursday,December 7,2017 2-1 OLD REPUBLIC U Rit TY `051113ANV 10220 S.W.Orowburg Road Suite 640,Portland,OR 97223)T:800.771.4004 i www.oruuctycom December 7, 2017 RE: Prequalification for surety bond credit To: Whom it may concern, Old Republic Insurance Company(ORIC)and/or its affiliate, 01M Relacrblic Surety Company(®RSC), have provided surety credit to Asken Corporation for single projects up to$750,000 with an aggregate uncompleted backlog up to $2,040,000. ORIC/ORSC is raged"A"(Excellent)and has a US Treasury Limit exceeding $ 103 million. If Aaken Corporation is awarded a contract and nigt.lests that+are prmide the nem nary performance and payment bonds, we will be prepared to execute the bonds subject to our acceptable reviemv ear the contract terms and conditions, bond forms,appropriate contract funding and any other underwriting considtamtions at the time of request. Board Elates: First $100,000 S 25.00 per thousand Next$400,000 S 15.00 per thousand Next$2,00,000 $ 10.00 per thousand Our consideration and issuance of bonds is a matter solely between Aaken Corporation and ourselves, and vire assume no liability to third parties or to you by the Issuance of this letter. We trust that this information meets with your satisfaction. If there are further questions, please feel free to contact me. Sincerely, Old Vbiic Sur -compesly ..1 Darrel K. Laamb, CPCU,AFSB General Manadef, Nortlywest Region ; ; U1.E?li�a�rB[JC'1NKUllAAICISI )UP 7q i WASHINGTON COUNTY OREGON December 7,2017 To whom it may concern: Aaken Corp. Electric currently holds the on-call Traffic Signal and Street Lighting Maintenance S mmoes Contract for Wmbington County.This was a competitively bid contract that Washington County uses for traffic signal and street lighting maintenance,repair,and w4movanents km County owned and wed facilities in instances where County dews cannot respond or when specializ®d+oquipment or expertise is required Washington County maintains traffic signal infrastructure for the City of Tigard and Aaken Corp.Electric has performed work on Tigard electrical facilities under this contract. We have been very pleased with the service we have received from Ashen Corp.Electric,they have been responsive,fair and profnisional,and have been very easy to work with.I would have no reservations about providing a recommcadation for them for similar contracts with other agancies. Thant:you, J Julus Fama{TraMc Engineer W&Wngton County Department of Land Use,&Tea=WjtW= BrLIlwering and Construction Services I Traffic E%iaeeriz,g 1400 SW Wabmt St,MS 171 Hillsboro,OR 97123 503-846-7948 iobn fss ift.wabin r u$1 www.cp.Mhjr, ,--,,u !„(y0 ffiameeprab r,Cow=Roads on TwitteP o3 Facebw IM av Responsibly. Build.Safely. Live Well. Department of Land Use iw Transportation, Bugiaeering and Construction Servues • Engineering 1400 SW Walnut Street, MS 17,HMeboro,OR 97123-5625 phone:503-845-7900 .fax:503-846-7910 www.co.washington.or.us/tut.lutengin&o.washington.or.us 30