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04/10/2002 - Report Monthly Report APRIL 2002 (Month/Year) for YOUTH FORUM (Name of board,committee, task force, group, etc.) 1. Meetings were held on(list dates during month) APRIL 10, 2002 2. Current activities (summarize): Future funding for the middle school after-school program is now a focus. A needs list with an accompanying program description has been prepared for presentations to civic service clubs to solicit donations. Liz Newton and Susan Stark Haydon are looking into grant possibilities. 3. Status of long-term projects: The community youth service/program resource inventory results white paper will be updated this summer. 4. Number of volunteer hours contributed this month(noted number of volunteers and total hours). Six volunteers at one hour meeting= six volunteer hours. 5. Attachments (include notifications, sign-in sheets, minutes, reports, press releases, proposals, etc.) - List: 1. April 10 minutes 2. Middle school after-school activities programs description 3. "Need" list for middle school after-school programs 6. Any items to be scheduled for on the Council tentative agenda(list item and date): N/A 7. Status of members—are there any members scheduled to have their terms expire in the next four months? Are any members indicating that they plan to retire, move or resign soon? Please give details. N/A Tigard Youth Forum Meeting Minutes April 10, 2002 7:30"a.m. Tigard City Hall In Attendance: Rich Carlson, Ed Wegner, Margaret Barnes, Mike Javens, Mark Mahon, Ken Scheckla, Liz Newton, Mayor Jim Griffith, Bill Monahan, Susan Stark Haydon Mayor Griffith opened the meeting at 7:38 a.m. Middle School After-School Program Liz distributed an information sheet on the "Need" for financial assistance for the after- school program. Costs for transportation,food, and staff are detailed on the list. Cost for transportation is $150 per day at Twality and$60 at Fowler, for four days a week. Food is provided only at Twality, at a cost of$70 per day. Mike Javens reported that sign ups are going well for the program. Food is provided at the second hour only, 90% of those signing up are scholarship participants. Over 70 have signed up. Food costs will be present at Fowler once they offer a second hour of programs. Staff costs are$270 per day at Twality for three staff, two hours each day. Mike reported that there have been no special programs during the second hour. Last year wrestling was offered. The challenge is to renew the grant through the county - offering various special services (cooking, arts and crafts,etc.). Mike reported that cooking costs are$150 for a "season" or$450 for a year. Arts and crafts and scrapbooking are costing$100 per year. So, if they are brought in for two sessions, costs will double. Food costs are$1 per student. Mike reported that they are finding some efficiencies to reduce the costs for snacks. Another class offered is Tae Bo, plus they need some wrestling gear. A program description will be developed to go with the cost analysis so Pam Brown and Ed Wegner can approach clubs and others for potential funding. Youth Services Activities Susan is gathering information on the projects being developed for Friday, April 26. Tigard Youth Forum Meeting Minutes April 10,2002 Page 2 Update on the Skateboard Park Task Force Activities Rich'Carlson reported that answers to requests for proposal have been received from five design consultants for a conceptual design. The range is from$9,200+ to$30,000. The responses are being evaluated. The group is asking for more "pizzazz" in the final product, more than in Tualatin. Dan Plaza is checking with the design consultant so see what their abilities are. The group is close to getting a consultant on board. The Design Committee is working on a logo to be used in fund raising. The committee is in the process of developing a brochure on the project which they will bring to the school district to distribute to students to promote the contest. The winner will be announced at the Balloon Festival plus the committee will have an information table in the city tent at the festival. They may also have t-shirts available for sale that display the logo. Suggestions were made for assistance from school staff, the library, and parochial school to encourage submittals. Rich will be meeting with Tom Brian of Clean Water Services to discuss possible use of their sites in Tigard. Also, he will speak with Al Hieb about school district properties. Rich will also discuss the possible inclusion of a skateboard park in the Summerlake Park master plan. Rich hopes to have the design consultant involved in discussions with property owners. Rich will also be discussing the project with some private property owners. Assets Survey Liz reported on the survey done at grades 7, 9, and 11. The results are being reviewed and will be discussed at the council workshop next week with the school district board and Tualatin council. Washington County staff will be reporting the results to the community later this spring. Preliminary results show our district student results are similar to those of Beaverton, and they differ from those of Portland. Susan reported that the Assets Survey would be the starting point for forming a Youth Advisory Council. The county will be coming forward with some suggestions of how to utilize and interpret the results. At the next meeting of the Forum, there will be discussion of the next steps and how the survey results can be utilized such as designing programs which focus on the assets. Liz asked members of the committee to complete a sign-in sheet indicating how they would like to be notified of Youth Forum meetings and activities. Tigard Youth Forum Meeting Minutes April 10,2002 Page 3 Bill suggested the group consider moving the meeting days to the Wednesday morning after the third Tuesday (the City Council workshop meeting) to allow for easier room setup coordination. Mark Mahon noted that he attended a PSO meeting at Metzger last night. A Success for All program is offered at Metzger.Studies show improved reading at the early grades reduces risk later. He offered to make available the report data. The next meeting will be Wednesday, May 22, at 7:30 a.m. The meeting concluded at 8:30 a.m. I-AAC"YOUTH20021MEETING 4-16-02 MINUTES-DOC Middle School After-School Activities Programs Since the 1995-96 school year the district's only after-school programs for middle school students have been funded by a grant from Washington County Commission on Children and Families. Every year until this current school year, that grant has been for approximately �18,000 or about $6,000 per middle school. This year it is more because two grant programs have been combined. As its match for the grant, the district pays for the activity buses to transport kids home and to intramural competition. It also pays a stipend to each of the three teachers who lead the program. Activities are scheduled for one hour after school, four days a week. Each activity runs either a Monday/Wednesday or Tuesday/Thursday session. Beginning in January, a second hour was added that is less structured than the first. A snack is provided in the second hour and students can use the gym, go to a homework room, or watch videos in a third room. All activities are supervised by paid teachers. Students are taught by middle school teachers who are paid by the grant. For students who can afford to pay, the cost is $10 to participate in one activity during the first hour during the first hour for each 21/2 month session. If a student participates in two activities (or all four days), the total cost is $20. There is no charge for the second hour but students must participate in the first hour to stay for the second. About 30-40% of the participating students (depending on the school) are scholarshipped into the first hour of the program. About 90% of the second hour participants are scolarshipped in the first hour. On any day, between 200 and 400 students are participating in after school activities at each of the three middle schools. Activities offered include— Arts and Crafts Flag Football Skateboarding Basketball Guitar Tennis Boxing Homework Track Computers Indoor Soccer volleyball Cooking Roller Hockey Weight Training Scrapbooking The participants in this program are students in need and don't have other alternatives for after school. The latest information from Washington County is that state funding cuts have left them uncertain about their level of funding for next year, it is unlikely that funding will be available to run the second hour which serves mainly students who have no parents at home and no other activities. The Tigard Mayor's Youth Forum is working to secure resources for the 2002-03 school year. The City and School District are looking for grant funds and the Youth Forum is seeking contributions and donations from the community. Attached is a list of needs for the program. Please consider how you might be able to assist in the effort to continue this valuable program. I:IAOMWZ%FTER SCHOOL ACTIVITIES-NEEDS-DOC "Need" List for Middle School After-School Programs ACTIVITIES SUPPLIES Cooking Class: $150.00 per session (21/2 months) per school $450.00 per year per school Arts & Crafts: $100.00 per session (21/2 months) per school $300.00 per year Scrapbook: $100.00 per session (21/2 months) per school $300.00 per year FOOD • Snacks are only offered during the second hour of the program $1.00 per participant • Currently about 70 participants at Twality $70 per day, $280 per week TRANSPORTATION $30 per day, per bus ■ Currently there are three bus runs after the first hour at Twality and two runs after the second hour for a total of five runs per day. ■ Currently there are two bus runs after the first hour at Fowler Twality $150 per day, $600 per week, $5,400 per session Fowler $ 60 per day, $240 per week, $2,160 per session STAFF Cost for one staff member is approximately $45 per hour • Currently three staff supervise at Twality $270 per day, $1,080 per week, $9,720 per session VIDMLL 0AFTER SCHOOL ACTIVMES-WEDS.DOC