09/18/2002 - Report r
Item No. /5-
For Council Newsletter dated /a'lZ'a2—
Monthly Report
SEPTEMBER 2002
(Month/Year)
for
MAYOR'S YOUTH FORUM
(Name of board, committee,task force, group, etc.)
1. Meetings were held on (list dates during month)
September 18, 2002
2. Current activities (summarize):
• A subcommittee of the group will meet to discuss options to continue the program
• Copies of the school asset survey will be distributed to parents soon
• The city will apply for technical assistance from NLC to help set up a youth advisory
council.
3. Status of long-term projects:
• The Skateboard Park architect presented "final"drawings on September 18 to the
committee. A neighborhood meeting to discuss the Fowler site will be held in
November.
4. Number of volunteer hours contributed this month(noted number of volunteers and total
hours).
• 6 volunteers x 1 hour= 6 hours
5. Attachments (include notifications, sign-in sheets, minutes, reports,press releases,
proposals, etc.) -List:
• September 18 meeting minutes.
6. Any items to be scheduled for on the Council tentative agenda(list item and date):
• Skateboard Park Task Force is scheduled to present their conceptual design to city
council on November 26, 2002
7. Status of members—are there any members scheduled to have their terms expire in the
next four months? Are any members indicating that they plan to retire,move or resign
soon? Please give details.
• N/A
Tigard Youth Forum
Meeting Minutes
September 18, 2002
7:30 a.m.
Tigard City Hall
In Attendance: Mayor Jim Griffith, Rich Carlson, Martha Flotten, Dan Plaza, Ken
Scheckla, Susan Stark Haydon, Mark Mahon,Susan Koepping,Robin
McFall, Ron Goodpaster, Ed Wegner,Bill Monahan
Mayor Griffith opened the meeting at 7:38 a.m. The order of the agenda was modified to
accommodate the schedules of some of the participants.
Lunch Buddies—
Susan Stark Haydon said she is in the process of setting up the meeting to discuss options to
continue the program.There is a probability that an intern now volunteering with the city
could work with Susan Koepping and Jennifer Brown to maintain the program once it is
"given a jump start."
School Asset Survey—
Susan reported that Washington County will be visiting with her office this week to discuss
the results of the survey. Copies of the results will be sent to parents soon. The city can
distribute the results and possibly use the results in time for funding. The asset survey could
be a discussion topic at the October 7 joint workshop of the cities of Tigard and Tualatin and
the Tigard-Tualatin School District. Some of the schools have their 100-page documents and
are using the document for planning purposes.
On October 31, a representative from the Minnesota organization which created the program
will be in the community to help explain the asset survey results.
Mayor Griffith mentioned the"If I Were Mayor,I Would . . ." contest sponsored by the
League of Oregon Cities. Susan will help distribute the application materials to school
students.
Skateboard Park—
Rich Carlson reported on the status of the Skateboard Park Committee activities. The
architect will present the "final" design drawings tonight at the Water building. The site is
the major issue. No meeting has been held in neighborhoods in close proximity to the Fowler
site as yet. The city and school district need to discuss the site and gather more information.
Rich has been receiving calls from area residents. Issues expressed to him by area residents
include:
• Where would the park be located?
• Will the trailer presently on the site be available?
i
' Tigard Youth Forum
Meeting Minutes
September 18,2002 Page 2
• Will there be community policing opportunities?
• Can there be a buffer between the skateboard park and the street?
• Will there be additional trees?
• Will there be other playground facilities on the site?
It has not been decided whether all of the answers to the above questions should be made
prior to the meeting or should the issues be raised at the community allowing for
development of answers later. Rich stressed that the Fowler site may be the most likely site
within the community, thus there is a question as to how complete the plan should be
developed before the community meeting.
Rich asked the committee for input on how this question should be approached. Issues of
completeness of the plan, threat of vandals and littering, and others were mentioned.
Ed Wegner mentioned that we should have people available at the meetings to discuss the
experience that: 1) other communities who are providers of skateboard parks have had; and
2) that neighborhoods with parks located in close proximity have had.
The group discussed the need for preliminary information to be available for the meeting and
the need to anticipate some of the questions and resources needed and have some of those
commitments lined up before a community meeting is held. However, the consensus was not
to have too many decisions made prior to the meeting.
Rich feels that the site needs to be selected before people can be brought into the group to
help with fund-raising.
NLC Technical Assistance Opportunity Discussion—
Bill presented the National League of Cities grant program opportunity to the group. Funds
may be available to facilitate youth involvement in local government. The committee agreed
that the city should proceed to make application prior to the October 10 application deadline.
Other Items—
Robin McFall reported that the Tigard Recreation Association now has capacity to serve over
200 students, the enrollment this year is very high.
The next meeting of the committee will be on Wednesday, October 16, 2002.
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