08/20/2003 - Report Monthly Report
August 2003
(Month/Year)
for
Mayor's Youth Forum
(Name of board, committee, task force, group, etc.)
1. Meetings were held on(list dates during month) August 20, 2003
2. Current activities (summarize): Efforts are under way to broaden the membership. City
Staff will contact representatives of the MITCH Charter School, American Legion and
Kiwanis to inquire of their interest in participating.
3. Status of long-term projects: PAL will begin an after school program at the three middle
schools in October. The Skate Park Committee is working on fundraising. The Youth
Advisory Council has almost completed their bylaws.
4. Number of volunteer hours contributed this month(noted number of volunteers and total
hours). 7x1 = 7 hrs.
5. Attachments (include notifications, sign-in sheets, minutes, reports,press releases,
proposals, etc.) - List: August 20 minutes
6. Any items to be scheduled for on the Council tentative agenda(list item and date):
N/A
7. Status of members—are there any members scheduled to have their terms expire in the
next four months? Are any members indicating that they plan to retire, move or resign
soon? Please give details.
N/A
L.ADWCATHYWARDCOMiMONTHLY REPORT DRAFT FORM.DOC
Youth Forum
Wednesday, August 20, 2003
Present: Glen Schroeder, Mayor Jim Griffith, Liz Newton, Margaret Bames, Bill Dickinson,
Dusky Steyaert, Darrin Marks, Connie Ramaekers, Suzanne Harold, Pete Sharpe,
Ken Scheckla, and Bill Monahan
The Mayor called the meeting to order at 7:35 a.m. All present made self-introductions.
Liz distributed a new roster of Youth Forum participants. An effort is underway to have a broader
representation on the group. All were asked to consider suggesting new members. The roster has
been reduced when individuals have indicated they no longer would serve or would stay connected
with the Forum in a different capacity. Liz reported on the status of those whom she has contacted.
Members suggested contact be made with the MITCH Charter School, American Legion, Kiwanis and
local businesses that support youth activities. Liz will search for possible members to keep the
membership broad based.
Chief Dickinson reported that the DARE to be GREAT program was very successful this summer with
30 students per week.
The Library summer reading program has been successful also. Margaret reported that about 1000
young students and young adults took part in programs. An end of summer reading program was
held last weekend.
Dusky reported that the Police Activities League (PAL) had a successful meeting with middle school
representatives. In October, they will begin after school programs at three schools— Hazelbrook,
Twality and Fowler. Damn distributed information about the program. The costs for four schools,
including the Sherwood middle school where PAL provides services, is $29,460. Efforts are
underway to determine if school buses can be provided by the school district to transport students.
The "Saturday Night Live" program was described by Dusky. PAL presently has a 7 to 10 p.m.
session at the Sherwood YMCA which is only open to PAL. A variety of programs are available there
—climbing walls, swimming pool, etc. It is open to youth from ages 6 to 16. The program will be
available to students from Tigard and Tualatin with a bus provided to transport them. Connie offered
to work with PAL to write grants to underwrite the program. Presently a grant application is being
prepared by PAL for submittal to Spirit Mountain. PAL obtained work study students from George Fox
University who assist in the program. This helps to keep the cost of staffing down.
Ken suggested that information about the PAL programs be distributed at the Tigard Saturday Market.
Dusky said that information will be distributed at the schools at back-to-school night and through other
means. Mayor Griffith stressed the need for this program to be successful.
Liz reported that Rich Carlson from the Skate Park Committee could not attend the Youth Forum due
to a conflict. She reported that fundraising for the skate park is underway. The Mayor and Chief will
be photographed with a student committee member with the photo used in promotional material.
Through the summer, the group has focused on raising community awareness of the fundraising
effort. There will be participants at the Tigard Blast on September 13.
Liz and Connie have worked over the summer with the Youth Council. Seventeen students are
involved presently. They're working on the by-laws. They will begin a web page to communicate with
youth. The Youth Council is also working on preparing a cable TV show. TVTV has offered free
training to the Council. The Council needs $100-$200 to pay the cost of a server for the web page so
they will hear soon from Pam Brown at their next meeting on how to approach businesses to seek
private funding.
Liz reported that the Youth Council has developed a vision and mission statement as well as guiding
principles. Liz read the vision and mission statement to the Forum and noted that these are
connected to the Assets Survey of the Search Institute. The Youth Forum plans to be a resource to
adults and be valued in their participation in the community. Representatives of the Youth Council will
eventually participate in the Youth Forum and other community groups. They plan to have a service
component, after setting up their structure. Connie acknowledged Liz for her great efforts during the
Youth Council meetings where Liz has allowed the kids to take the lead and move ahead with
projects.
On August 26, Clay Roberts from the Search Institute will be at the school district to provide
knowledge and skills to staff and citizens. The meeting will be held at Fowler Middle School. On
August 27, Mr. Roberts is training middle school teachers and staff. Connie distributed information
about the program titled "The Movement to Positive Change."
Damn reported on the introductory meeting of the Park and Recreation Advisory Committee. A
retreat will be held in September with discussion on what the focus of the committee will be. An
orientation of the park system was given at the introductory meeting. A school district representative
should be known by the next meeting which is scheduled for September 8.
The next meeting of the Youth Forum will be Wednesday, September 17 at 7:30 a.m. Liz noted that
the regular meeting time for meetings after September may need to be changed to accommodate
participation by Youth Council members who attend middle and high school.
Connie reported that the Tigard-Tualatin School District received a grant to work on the 40 assets at
the high school.
Chief Dickinson reported on a program called "Fight Crime: Invest in Kids"which he is looking into to
determine if it has value for Tigard. The program notes the need for the type of activities which the
Youth Forum is focusing on. It emphasizes the need for after-school activities for youth and the role
that communities should play—involving students as young as preschool. Tigard is beginning to
address the need, but there is more to do. Connie reported that the school district does a surrey
regularly and statistics show that our student crime figures are below the average.
Chief Dickinson reported on the success of the National Night Out activities, where police made an
effort to stop at each block watch party. The Night Out date for next year is August 5.
The meeting closed at 8:31 a.m.
Oadm%youthMOVorum minutesVorum minutes OW3.doc