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City Council Minutes - 02/06/2018 City, ofTigard Tigard City Council Meeting Minutes February 6, 2018 1. BUSINESS MEETING A. At 6:34 p.m. Mayor Cook called the meeting to order. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Mayor Cook Councilor Goodhouse Council President Snider Councilor Woodard Councilor Anderson C. Mayor Cook asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—There were none. 2. CITIZEN COMMUNICATION (Two Minutes or Less,Please) A. Follow-up to Previous Citizen Communication—There was none. B. Citizen Communication—Sign-up Sheet. Matt Conwell, 13341 SW Uplands Drive,Tigard,Or 97223, said he and his wife are residents and business owners in Tigard,and he is here speaking on behalf of CERT(Community Emergency Response Team). He recently heard their program may not have funding and reminded council about the importance of CERT and training people on emergency services and said they help save lives. He explained he is more likely to vote yes on a levy if CERT was included as one of the services to be saved. Randall Elliott, 8020 SW Churchill Court,Tigard,Or,97223,appealed to council to continue CERT funding and gave examples of what emergency services CERT provides. He says they lose people all the time and there is a constant need to train new people. TIGARD CITY COUNCIL MEETING MINUTES - February 6, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov I Page 1 of 9 Mayor Cook said council is not talking budget tonight,only the local option levy and that they would discuss items like this at the upcoming budget meetings in April and May. He asked if there was anyone else from the audience that would like to speak. Karen Grover, 14339 SW 90`''Ave,Tigard,Or 97223,explained that CERT is part of the Tigard/Tualatin School District's Reunification Program and their program relies heavily on CERT. She said they also provide services during the Tigard Balloon Festival with first aid,lost child and lost and found. She said their organization is made up of all volunteers and when they provide services to these events they do not get paid. She talked about the continued training the members of CERT go through and how many members including herself put out their own money for their training. Most of the CERT budget goes into the CERT Basic Program for new members to go through a seven-week training course to become certified. Mayor Cook thanked all the members of CERT for their service and asked what they mean by the CERT program not being included as part of the levy. He explained that tonight's council meeting is to discuss what would be in the levy and what would not be. Ms. Grover said they found the levy proposals on the city's web page and CERT is not listed in any of those proposals. Mayor Cook explained their program is included as part of the 87%restoration of services. Councilor Goodhouse said the 87%restoration of cuts listed in each proposed package is to restore services back to whole that the city has been doing and the CERT program is one of those services. Council President Snider said the CERT program is listed on line three of levy packages A,B, C and D. He explained they are much more likely to have a CERT program if the levy passes and they can help by getting the word out. 3. CONSENT AGENDA: (Tigard City Council)—There was none. 4. CONSIDER RESOLUTION APPOINTING A MEMBER TO THE COMMITTEE FOR COMMUNITY ENGAGEMENT Communications Strategist Owens presented this item and explained that recently two positions on the committee became vacant and the resolution before council is to appoint two new members. He introduced Norma Trujillo and Bhushan Gupta who were in attendance. Councilor Woodard thanked each member for stepping up and applying to be on the committee. Mayor Cook said they had four candidates apply and it was a difficult decision and thanked each of them for applying. Councilor Woodard moved to approve Resolution No. 18-07 and Council President Snider seconded the motion.Motion passed by a unanimous vote. TIGARD CITY COUNCIL MEETING MINUTES—February 6, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov I Page 2 of 9 Resolution No. 18-07—A RESOLUTION APPOINTING NORMA TRUJILLO AND BHUSHAN GUPTA TO THE COMMITTEE FOR COMMUNITY ENGAGEMENT,EACH FOR A TERM OF FOUR YEARS,EFFECTIVE FEBRUARY 7,2018 THROUGH FEBRUARY 29,2022 Name Yes No Mayor Cook Councilor Goodhouse Council President Snider Councilor Woodard Councilor Anderson 5. LOCAL CONTRACT REVIEW BOARD—CONTRACT AWARD—SW WALL STREET IMPROVEMENT PROJECT Finance and Information Services Director LaFrance and Senior Project Engineer Newbury presented this item. Mr. Newbury explained this is for the SW Wall Street Improvement Project that will consist of approximately 2,000 linear square feet of new road,sidewalks,bike lanes, street lighting and new utilities (storm,sewer and water) for existing and new development. He said the project is largely funded by three outside agencies and the remainder of funds from the city have been budgeted in the FY 17/18 budget. Mr. Newbury said the city received nine bids and that Columbia Pacific Construction submitted the lowest responsible bid for the work. He said staff confirmed there is nothing on file with BOLI,Oregon's Construction Contract Board or the Federal System for Award Management. He said the EDA is still reviewing this bid,but staff does not expect any issues. Council President Snider asked if the city has worked with this company in the past. Mr. Newbury said they have not,but staff is confident they can perform the work. Councilor Anderson moved to approve the contract for SW Wall Street Improvement Project and Councilor Goodhouse seconded the motion. Motion was passed by a unanimous vote. Name Yes No Mayor Cook Councilor Goodhouse Council President Snider Councilor Woodard Councilor Anderson 6. LOCAL CONTRACT REVIEW BOARD—CONTRACT AWARD—JOHN DEERE TRACTOR/MOWER Finance and Information Services Director LaFrance and Parks and Facilities Manager Martin presented this item. Mr. Martin explained the current tractor/mower was purchased back in the late TIGARD CITY COUNCIL MEETING MINUTES—February 6, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 3 of 9 80's and recently this piece of equipment broke and staff was unable to make repairs to it as they have been doing in the past. This contract is for a new utility tractor/mower and is being purchased through a permissive cooperative purchase under the State of Oregon Contract. He said this has been budgeted and the funds would come from the Gas Tax Fund. Council President Snider moved to approve the contract and Councilor Goodhouse seconded the motion. Motion was passed by a unanimous vote. Councilor Goodhouse explained there are different funding buckets and this item would be coming from the Gas Tax Fund and wanted the public to know that. Name Yes No Mayor Cook Councilor Goodhouse Council President Snider Councilor Woodard Councilor Anderson 7. CONSIDERATION OF LOCAL OPTION LEVY City Manager Wine and Finance and Information Services Director LaFrance presented this item. Ms.Wine explained staff is looking for feedback and guidance from council and is not looking for council to make a decision tonight. She said staff has curbed the cities spending over the last couple years,however,increased demand for services continues to put a strain on the city's budget. Ms. Wine provided background on the creation of the Levy and Bond Task Force and reminded council the task force had made a unanimous recommendation to council at their previous meeting in support of a local option levy. She said the purpose of tonight is to see if council would like to refer a local option levy to the voters and if so,what services they would like to include and for council then to direct the ballot title preparation. Ms.Wine gave examples of service packages A,B,C and D;what is included in each package,cost and number of years in which the city can sustain these services. She discussed funding ranges and impact,services the task force most supported, increasing the children programs at the library,need for parks maintenance,affordable housing program,restoring already reduced city services,the Community Emergency Team(CERT) program and increasing recreational community programs and events that are part of the original recreation study vision. She reminded council the safe routes to school program is currently funded through a grant program and if that funding goes away,so would the program. Ms.Wine said in order to say to voters that their tax rate would not change for the next 10 years council will need set aside part of the levy funds in order to keep up with growth. She said if council directs staff to prepare the ballot title and what they would like to include tonight,staff along with the city attorney would bring a draft of the ballot title to council next week. Councilor Goodhouse explained the dollar amount that would be proposed to the taxpayers would be based off the assessed value of the home vs the market value of the home and that can make a difference when someone tries to figure out what their tax bill would be. He said yes,he would like TIGARD CITY COUNCIL MEETING MINUTES - February 6, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov I Page 4 of 9 to refer this to the voters in May 2018 and would like to see$1.18/$1,000 AV,because the city has a budget cycle coming up and city departments have submitted their budget in preparation for budget cuts and would like to see this before voters prior to any budget cuts. He said the city has maintained services at a level of 75 percent,which puts the city behind of where they need to be for a city our size. Councilor Goodhouse said he liked package A with changes made to it,which includes $750,000 for sidewalks,$100,000 for enhanced.park maintenance and$250,000 for housing development. Mayor Cook clarified the budget cycle runs from July 1 thru June 30 and staff begins to prepare the budget in December, the budget team then works on it until the middle of April and the Budget Committee works on it until the middle of May and then comes before city council for adoption in June. Mayor Cook asked staff to clarifl=moving funds from one program to another and having the overall amount be equal, since some of them are one-time funds while others are ongoing throughout the years. He gave the example of installing a new sidewalk and said, this would be a one-time fund vs an ongoing fund like hiring employees. Mr. LaFrance said correct. He said currently as proposed,there would be an annual program for sidewalks,but it would not have the same kind of inflationary pressures the city would have with staff and cost of services as they continue to go up. He explained they can set this dollar figure or vary this by year if needed and would be applied to operating costs,such as police,library and some of the other services listed. Councilor Anderson said he is in favor of supporting what the task force recommended and explained the tax rate for Tigard was frozen back in the1990's. He said most cities around Tigard already have a housing program in place,and he is in favor of$1.18/$1,000 and would like to send it to voters in May. Council President Snider said he would like to see more of what the task force recommended and would like to see $1.25 to$1.50/$1,000,but can live with a$1.18/$1,000. He is supportive of putting this on the May ballot for all the same reasons already discussed,and thinks the city needs to move forward in order to give certainty to the community and staff. He would like to hear more from the other councilors on what services should be included. Councilor Woodard said he is not supportive of placing a levy on the ballot at this time and read a statement explaining his reasons and the need for the city to have a performance audit done prior to asking taxpayers for money. He handed a copy of his statement to the Deputy City Recorder to include in the record. A copy of this is included in the record. Council President Snider asked Councilor Woodard if they were to build in a robust performance audit process into the levy proposal so that it is funded and required,would he then be supportive of a local option levy at this time. He continued to explain that in his experience with performance audits,that even when there are some performance deficiencies,they are not close to whatever the TIGARD CITY COUNCIL MEETING MINUTES— February 6, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 5 of 9 shortfall is. Councilor Woodard replied no.He said he does not believe the performance audit would show a low deficiency. He said he spoke to Moss Adams and found out they have done many different financial audits in scopes,but they are not the same as a performance audit. He is in favor of doing a performance audit regarding oversight,identifying inefficiencies,and then build the tools necessary to begin collecting the inefficiencies,and when that is done,he would be in favor of a local option levy in 2019. He said he would not do something with someone else's money that he would not do with his own and he is standing by his statement. Mayor Cook agreed with the councilors in favor of a local option levy and said he is in favor of the $1.18/$1,000 for the May 2018 election. He stated that back in either 2014 or 2015 it was the budget committee that recommended the city go out for additional funding,and though he did bring this forward at the 2017/18 goal setting meeting,it was because of this budget committee recommendation. He explained in 2010 and 2012 there were major cutbacks in the city,and there are several departments that are still not back up to the number of employees they had prior to those cutbacks. He said the 87 percent restoration figure is only restoring essential services and enhancing some of the others,because that is what they heard from the committee. Councilor Goodhouse explained this is not something new,that the city has been tightening its belt for several years,and though the city has been diligent with its money, they have not let the citizens know the city has been tightening its belt. He said part of the problem occurred back in the 1990's when the city was fixed with a low tax rate. He compared Tigard's tax rate with other surrounding cities and explained most have a higher tax rate than Tigard. He said a performance audit would cost the city money and may not show enough inefficiencies that would pay for the cost of the audit. He agreed that doing a performance audit down the road is a good idea,but the city has a situation now where they need to ask the voters for more funding in order to keep up with the city's growth and the low tax rate they city was locked into back in 1990's. Mayor Cook said the top three areas of service the Bond and Levy Task Force looked at were enhancing police,enhancing park maintenance and sidewalks and safe routes to school. He explained sidewalks have a set dollar amount,however,the others will not. He explained it is difficult to fund partial enhancements in some of these areas,because the city is so far behind. He explained that two years ago the city raised fees in order to gain four additional police officers and open the library on Thursdays. He said the city cannot just keep raising fees and without a levy budget cuts will need to happen. Council President Snider asked the Mayor if he would leave out the housing in package A. Mayor Cook replied he would like to see something for housing by adjusting the figures in other areas,but would like to push forth the services the task force recommended. He said it would be easier if the city had a staff person dedicated to housing to apply for grants,work with Washington County and other organizations and could use GAP Financing. Mayor Cook said the city's intention is not to build government housing,but affordable housing. TIGARD CITY COUNCIL MEETING MINUTES- February 6, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov I Page 6 of 9 Council President Snider asked staff if the recreation line in Package C funds the five-year MIG implementation amount fully. Finance and Information Services Director LaFrance said that in order to get to full implementation of the MIG study,it would take approximately an additional $150,000. He said Package C almost gets there,but is a little short. Councilor Goodhouse asked Mayor Cook if altering the dollar figures in Package A to include; $650,000 for sidewalks,$200,000 for parks maintenance,and$150,000 for housing development is more reasonable and would get the city to the ten-year mark. He said this is similar to Package C, but has less money allocated for sidewalks and includes the$150,000 for housing. Mayor Cook said the figures in each proposed package are only estimates and looking out to year eight or ten does not guarantee these figures will be what is needed in those years,because there is no guarantee on future rates or what the economy will do between now and then. In reality,he wants to make sure they go out five-years and get as close as they can with the ten-year projections. Mr. LaFrance clarified these are forecasts and the longer you go out,the more room there is for error. He said what staff is trying to do to the best of their ability is to take the packages and the knowns and put assumptions on them to see if they will be sustainable. He said that as the Finance Director anything that gets the city less than ten-years would need to be more actively managed by the budget committee and council. Council President Snider said after listening to everyone,he would like to propose the following; $750,000 for sidewalks and Safe Routes to School,$150,000 for recreation, $200,000 for parks maintenance,$200,000 for housing,$50,000 for senior and children library programs and $300,000 for police patrol. He said,given the feedback they received,he would like to see more than the $650,000 invested in sidewalks. Councilor Anderson said he was close to what Council President Snider proposed. City Manager Wine said there is enough consensus and council guidance for staff to be able to prepare something for council consideration at their next council meeting. Council President Snider asked if Package A includes CERT. Ms.Wine replied,yes,all packages include this. Mayor Cook convened the Town Center Development Agency meeting. 8. TOWN CENTER DEVELOPMENT AGENCY CONSIDERATION OF A MINOR AMENDMENT TO THE CITY CENTER URBAN RENEWAL PLAN Redevelopment Project Manager Farrelly presented this item and explained this is a housekeeping item that removes 1.6 acres of right-of-way from the urban renewal area. He said that in processing the paperwork for the Urban Renewal District boundary,staff noticed the legal description inadvertently included 1.6 acres of right-of-way located in most of Garden Place by Park 217. He TIGARD CITY COUNCIL MEETING MINUTES- February 6, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov I Page 7 of 9 said since this area of right-of-way does not throw out any property tax,this action will have no impact on the financial capacity of the district,and removal of the acreage is considered a minor amendment and can be approved by the board by resolution. The resolution will remove the right- of-way to include the corrected legal description. TCDA Director Woodard moved to approve Resolution No. 18-07 and TCDA Director Goodhouse seconded the motion. Motion passed by a unanimous vote. TCDA Resolution No. 18-01 —A RESOLUTION REMOVING 1.6 ACRES OF RIGHT- OF-WAY FROM THE CITY CENTER URBAN RENEWAL AREA Name Yes No Mayor Cook Councilor Goodhouse Council President Snider Councilor Woodard Councilor Anderson Mayor Cook reconvened the City Council meeting. 9. CONSIDER A RESOLUTION FOR LOCAL ADMINISTRATION OF VERTICAL HOUSING DEVELOPMENT ZONE Redevelopment Project Manager Farrelly presented this item and provided background. Councilor Anderson asked what if they wanted to build five floors. Mr. Farrelly said they can only build up to four floors. Council President Snider moved to approve Resolution No. 18-08 and Councilor Goodhouse seconded the motion. Motion passed by a unanimous vote. Resolution No. 18-08—A RESOLUTION TO ESTABLISH LOCAL ADMINISTRATION OF TIGARD'S VERTICAL HOUSING DEVELOPMENT ZONE AND AMENDING THE MASTER FEES AND CHARGES SCHEDULE TO INSTITUTE ASSOCIATED APPLICATION FEES Name Yes No Mayor Cook Councilor Goodhouse Council President Snider Councilor Woodard Councilor Anderson TIGARD CITY COUNCIL MEETING MINUTES—February 6, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 8 of 9 10. EXECUTIVE SESSION At 8:10 p.m. Mayor Cook announced that Tigard City Council was entering into an Executive Session to discuss real property transaction negotiations,under ORS 192.660(2)(e). He said the City Council will adjourn from the Red Rock Creek Conference Room after the Executive Session. The Executive Session concluded at 8:58 p.m. 11. ADJOURN At 8:58 p.m. Councilor Goodhouse moved to adjourn the meeting and Council Anderson seconded the motion. Motion passed by a unanimous vote. Name Yes No Councilor Anderson Mayor Cook Councilor Goodhouse Council President Snider Councilor Woodard d� � 2.Z a Kelly Burgos e,Depute t T R corder Attes : John L.0o6k,Mayor Date: 31a?/l g TIGARD CITY COUNCIL MEETING MINUTES- February 6, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 9