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City Council Minutes - 01/09/2018 W4 City of Tigard Tigard City Council Meeting Minutes January 9, 2018 1100000=0011& AN STUDY SESSION A. REVIEW THE PROPOSED LAKE OSWEGO-TIGARD WATER PARTNERSHIP OPERATIONS PLAN Utility Manager Goodrich and Water Treatment Plant Manager Kari Duncan gave the staff report for this item. One of the obligations created by the Lake Oswego-Tigard Water Partnership was that an operations manual for the supply facilities be adopted.The oversight committee met on October 18,2017 and they recommend the respective city councils adopt the plan. He described what is in the plan including daily operational standards,water quality goals,internal and external communications protocol, and emergency procedures,including curtailment. Staff will bring a resolution forward at the January 23, 2018 council business meeting. Councilor Woodard asked about the CMMS and how it dovetails with the budget. Ms. Duncan said the CMMS was developed specifically for the water treatment plant and it tracks equipment repair and timeframe. It is not linked to either city's financial systems. Councilor Woodard asked to see how this works. He asked if Lake Oswego is managing the operations plan and Ms. Duncan said it is written with the current management entity as Lake Oswego but that could change. Mayor Cook said it is a living document and Tigard expects it to change in the future. Council President Snider suggested that while council can live with the current document it needed a comment at the beginning. Utility Manager Goodrich said language will be added to the resolution that states council is adopting the plan but expects governance to change in the future. Councilor Woodard said the key message is that Tigard wants to be an involved partner. B. RECEIVE UPDATE ON PROPOSED LAKE OSWEGO-TIGARD WATER PARTNERSHIP REMAINING PROPERTY BUY-IN Utility Manager Goodrich said this item is a housekeeping item regarding the share of participation Tigard has in the Lake Oswego-Tigard Partnership. He said in 2008, the IGA entered into by both cities determined Tigard's buy-in at 14/38 for properties and assets. The third amendment to the agreement dated December 19,2013,increased Tigard's allocated capacity from 14/38 share to 18/38 share. Exhibit 6 of that agreement was amended and corrected for Tigard's buy-in costs for the Mapleton Drive property but it did not reallocate costs with the other properties, assets or easements. Lake Oswego asked that Tigard correct the allocation cost buy-in for the remaining assets,properties and easements at the 18/38 share. There will be an additional amendment which will include the Waluga Reservoir land and properties. Mayor Cook said the question is whether to do this now or later. There is money set aside and correcting this now will help keep the records accurate. Council consensus was to do this now. Utility Manager Goodrich will bring a second TIGARD CITY COUNCIL/TCDA MINUTES —January 9, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 www.tigard-or.gov Page 1 of 8 quarter budget adjustment that includes the costs for the final true-up of Tigard's share. Councilor Woodard added that it is important for the two parties to come together on the governance discussion. Mayor Cook said even with value engineering we did not lose quality or quantity and the project came in under budget. He said staff did an amazing job on this project,the largest Tigard has ever undertaken. Utility Manager Goodrich recognized Lake Oswego project management staff. C. COUNCIL LIAISON REPORTS Council President Snider reported that progress has been made with Durham and the Tigard Water District. He said he will be asking the council for feedback within the next few months. Councilor Woodard said there was discussion at the Tigard Transportation Advisory Commission about the federal funding for the SW Corridor not being available. Mayor Cook said there will be a SW Corridor update for council in March. The Steering Committee will vote in June and then each City council will ratify something but details have not yet been determined. In response to a question from Councilor Woodard,Mayor Cook said the City of Tigard will not fund any of this; there will be a regional match that Washington County will pay. He said an advantage of a delay is that there is more time to educate the public and the federal buy-in will be known. Councilor Anderson noted that the Parks and Recreation Board has some concerns about staffing changes as their assistant program coordinator has left. City Manager Wine said they have requested temporary help to assist the program coordinator this summer. Mayor Cook reported on a presentation he heard on Value Pricing (tolling). ODOT is doing a year- long series of outreach meetings coordinated by former Tigard Senior Transportation Planner Judith Gray, to explore tolling road options, concerns and unintended consequences. He said the ADA is a big topic with the Region 1 Area Committee on Transportation. 26,000 ramps must be installed within 15 years due to a lawsuit. Administrative Items: • City Manager Wine said the council winter outreach was confirmed for Monday,February 12, 2018 at the Summerfield Clubhouse from 6-8 p.m. • In the Clackamas River Water lawsuit the municipalities have prevailed (with conditions). 1. BUSINESS MEETING 7:30 p.m. A. At 7:31 p.m. Mayor Cook called the City Council meeting to order. B. City Recorder Krager called the roll. Present Absent Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ TIGARD CITY COUNCIL/TCDA MINUTES —January 9, 2018 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 2 of 8 C. Mayor Cook asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—Councilor Woodard said he had a non- agenda item to bring up at the end of the meeting. 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—Assistant City Manager Zimmerman reported on a response to Mr. Brown regarding a home occupation permit and livability in his neighborhood. City Management and Community Development staffs looked into this and are currently working with the property owner in question. He said the permit is in the process. Mr. Brown's concern was a for a potential future use and Mr. Zimmerman recommends that the neighbors let the process play the course as it appears that it meets the letter of the law for a Type II home occupation permit. B. Tigard High School Envoy—Associated Student Body Vice President Sierra Kruse updated council on Tigard High activities and events,including Human Rights Month with weekly themes and a fundraiser for DACA students. The Spanish Honor Society held a coin drive to assist with hurricane relief. Students finished up their"Give Back" drive for the Caring Closet and St. Vincent DePaul. C. Tigard Chamber of Commerce—Tigard Chamber CEO Mollahan spoke about Chamber activities. Leadership Tigard held Government Day with assistance from Mayor Cook and Councilor Anderson. The Get Connected After Hours will be held at Attwell off Main on January 16 at 5-6:30 p.m.The Tigard Farmers Market will be holding a chalkboard workshop on January 27,2018 D. Police Department Update—Chief McAlpine said assaults were up from December of last year. She said there was in increase in residential burglaries in December of 2017 from December of 2016 and some of those occurred in homes that were still being built. Transients were involved with some. There was a multi-city robbery spree covering Vancouver to the Salem/Keizer area along I-5 and three of the six men involved have been arrested. Driving under the influence and drug calls have increased significantly but this recognizes that police have had time to do some proactive work. Chief McAlpine said it is encouraging that Tigard's officers are out there making those contacts. She said response time to the most imminent calls (Priority 1 and 2) improved somewhat, from 6.33 minutes in December 2016 to 5.95 minutes in December 2017.There were 1700 calls for service in the month of December compared to 1686 last year. She said a large transient camp was removed from private property. Community Events included Christmas with the Kids with 400 attending,monthly landlord forum, Coffee with a Cop, safety class for kids. Upcoming is an active shooter training with a credit union and loss prevention meetings at Washington Square Mall. Chief McAlpine said the sworn officer budget is for 72 positions but two are vacant. Two are in the police academy and two are on hold. She said she has asked officers to start tracking transient and mental illness holds and in the first eight days of January,police have spent about 50 hours on those two types of calls. She hopes this data will be useful to the homeless task force. TIGARD CITY COUNCIL/ICDA MINUTES -January 9, 2018 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 3 of 8 E. Citizen Communication—Sign-up Sheet. Art Crino, 14580 SW 126"'Avenue,Tigard, OR 97224, said he has lived in Tigard for 51 years. He said he is concerned about sanctuary cities and brought in a booklet reviewing the subject for council. He announced that tomorrow night at the King City Clubhouse John Charles will be speaking about electronic tolling on freeways. He said traffic congestion is expensive and this might be a solution. Mayor Cook noted that he just informed council in the Study Session about a Washington County Coordinating Committee report he heard on tolling. 3. CONSENT AGENDA: (Tigard City Council) — A. RECEIVE AND FILE: 1. Council Calendar 2. Council Tentative Agenda for Future Meeting Topics Council President Snider moved for adoption of the Consent Agenda as presented. Councilor Goodhouse seconded the motion. The motion passed unanimously. Yes No Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ 4. LOCAL CONTRACT REVIEW BOARD—CONSIDER PURCHASE OF PUBLIC WORKS TRUCK CHASSIS Senior Management Analyst Barrett presented this Public Works contract for replacement of truck chassis. They will be purchased from the existing state contract with Landmark Ford. The average age of the trucks being replaced is 14 years. Staff will do a separate request for proposals for boxes to go on these trucks. Council President Snider commented that a typical practice is to remount new boxes on the same chassis and asked why this is not being used. Fleet and Facilities Manager Cole said the equipment is 14 years old and while the city has done a great job maintaining the vehicles, at some time down the road when the boxes would need to be replaced and it would cost effective to update older boxes on a new chassis. Councilor Anderson moved for approval of the purchase as presented. Councilor Goodhouse seconded the motion. The motion passed unanimously. TIGARD CITY COUNCIL/TCDA MINUTES —januaEy 9, 2018 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 4 of 8 Yes No Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ 5. DISCUSS THE CITY'S 2018 FEDERAL AND STATE LEGISLATIVE PRIORITIES Senior Management Analyst Wyatt presented this agenda item and updated council on the 2017 session. He noted that the legislative session in 2018 is a short session and the League of Oregon Cities does not issue legislative priorities for a short session. A few priorities can be removed from last year's list, such as recreation immunity and the state comprehensive funding package. Upcoming issues are the Qualification Based Selection QBS process. Due to the housing crises there are some housing-related items,including a Metro Affordable Housing Measure that place a constitutional amendment before the voters that would allow local governments to partner with private businesses on affordable housing projects funded by general obligation bonds. There is also an increase in the document recording fee at the counties to raise money for those who are homeless or at risk for homelessness.Another issue is Paid Family Leave of up to 12 weeks. Mr.Wyatt asked for council recommendations for Tigard's 2018 legislative agenda. Mayor Cook mentioned he met with Hillsboro,Beaverton and Washington County regarding the QBS process and he supports changes that allow the price to come into the selection process once the starting firms qualify. Senior Management Analyst and Procurement Manager Barrett said while it is not ideal,it would be better with these changes. He noted that the Winterhawks bill relates to minimum wage and requirements by the Canadian provinces. Oregon would need to pass a bill defining amateur athletes so the team could stay. Councilor Woodard requested that staff stays on top of any risks to urban renewal. Redevelopment Project Manager Farrelly said he met with special taxing districts and they are on board with trying to work out ways to make small adjustments to urban renewal law to make is satisfactory to both sides. Mayor Cook said his priorities were QBS,Winterhawks and housing bills. He said he was not an advocate for paid family leave as a city-supported issue. Councilor Woodard said there was a disconnect about the Metro affordable housing item and requested more information. Assistant City Manager Zimmerman replied that when a government entity gets a bond for property they own it. Right now affordable housing is unable to be bonded because the entity would not own the building. This Oregon constitutional amendment would open up the authority to municipalities if they choose to do this in the future. He said the city council has shown interest in affordable housing and putting more tools in the toolbox gives local governments more choices. Mayor Cook asked council if they wished to support it and they supported adding it to their state legislative agenda. TIGARD CITY COUNCIL/ICDA MINUTES —Januall 9, 2018 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 5 of 8 Senior Management Analyst Wyatt gave a federal legislative update from the city's lobbying firm CFM. A$200 billion infrastructure package is expected soon and Tigard should have a list of projects ready. One exists but it needs to be updated. It is still unclear what the Attorney General will do about the marijuana issue in states where it is legal. The New Starts transportation funding program is under threat. There is also an issue of restoring advance refunding,which was removed in the tax package. This is a mechanism that local governments use to refinance municipal bonds. He said Information Services and Finance Director LaFrance said the city is not immediately affected by it but it is relevant as yet another tool in the toolbox. Council President Snider said limitations on local and state tax deductions that were included in the tax bill should be addressed as Oregon will have a lot of negative impacts because of this. Mayor Cook and Councilor Anderson agreed with adding that to the list. Mayor Cook said Tigard still needs support for homelessness and police equipment and program funding grants. He suggested listing EPA Brownfields separately as a top issue. This was very helpful on Main Street although the limit for asking was $200,000. The new limit is higher and we have other areas where we could use this clean up. He suggested rewording the SW Corridor project line tying it to the New Starts program. He said Small Starts is still critical. Council President Snider had a formatting request of bullet points instead of a list with commas. Council was supportive of maintaining the New Starts and Small Starts programs, funding for EPA Brownfields Cleanup and getting some projects ready to go for potential federal infrastructure funding. Senior Management Analyst Wyatt will return with the legislative priorities for approval at the January 23,2018 meeting. 6. COUNCIL CONSIDERATION OF INTERGOVERNMENTAL AGREEMENT BETWEEN TCDA AND CITY Redevelopment Project Manager Farrelly presented this item and said Council is being asked to authorize the City Manager to sign an agreement with the Town Center Development Agency (ICDA) and the City of Tigard for loan terms and the provision of administrative and development services. He said there is an existing agreement that covers the terms of loans but staff wishes to formalize staffing and development services that have been in place since voters approved the City Center Urban Renewal Plan in 2006. Most medium to large urban renewal agencies in Oregon have an IGA that describes the relationship and joint responsibilities between the municipality and the urban renewal agency as two separate agencies that work towards a common goal of revitalization. Council President Snider asked four questions: 1) In what way does this IGA increase the urban renewal areas? Redevelopment Project Manager Farrelly said none. 2) In what ways does it increase the scope of the tax increment financing? Mr. Farrelly said it does not. There are two urban renewal plans that have a list of approved projects the tax increment can be spent on and there is the amount of tax increment that can be spent is also listed. 3) In what ways does this action council is being asked to approve in the agreement decrease council oversight? City Manager Wine responded that in that the City Council serves as the TCDA Board she would say none. 4) In what way does it change the debt ceiling or maximum indebtedness? City Manager Wine said the debt ceiling and maximum indebtedness is set by voter authorization of the districts so there is no change. TIGARD CITY COUNCIL/TCDA MINUTES -Januall 9,%2018 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 www.dgard-or.gov Page 6 of 8 Councilor Woodard noted there were changes between the previous agenda item summary regarding which tools are used for oversight. Mr. Farrelly responded that the Agency is not running any differently than in the past. He said items needing TCDA Board approval will come before it and the Agency goes through the budget process. Councilor Woodard said tracking large projects is a concern for him. Mr. Farrelly said there used to be more frequent TCDA meetings and there will be more regular TCDA meetings coming up as activity increases. Councilor Woodard asked for project cost breakdowns, outstanding debt and funding source reports. He asked for this to be in the format the city engineer uses for current updates on project status. He requested that staff"show and tell" so people can see how efficiently the urban renewal funds are being spent. He asked that this be delineated in the IGA. Council President Snider agreed that what Councilor Woodard proposed was a good tracking system and will promote transparency and staff can be directed to do this but it did not need to be in the agreement. Councilor Woodard said he would like to look at the City Charter and how the urban renewal agency is organized. City Attorney Rihala noted that council could consider code amendments but a charter change must be referred by council to a public vote. Community Development Director Asher said if council is requesting a different reporting process that is a management issue rather than a governance one,which is what this IGA relates to. He said staff heard council's direction on reporting. Councilor Goodhouse moved to authorize the city manager to sign an IGA between the TCDA and City of Tigard. Council President Snider seconded the motion. Yes No Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ The motion passed unanimously. Mayor Cook convened the Town Center Development Agency. 7. TCDA BOARD CONSIDERATION OF INTERGOVERNMENTAL AGREEMENT BETWEEN TCDA AND CITY Redevelopment Project Manager Farrelly presented this item which is the same IGA council considered,now under TCDA consideration. There was no discussion or questions from the TCDA. Director Goodhouse moved to authorize the Executive Director to sign an IGA between the TCDA and the City of Tigard. Director Anderson seconded the motion. TIGARD CITY COUNCIL/TCDA MINUTES —Januag: 9, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 ,vw,v.tigard-or.gov Page 7 of 8 Yes No Director Woodard ✓ Director Anderson ✓ Chair Cook ✓ Director Goodhouse ✓ Director Snider ✓ Chair Cook reconvened the Tigard City Council. 8. NON AGENDA ITEMS Councilor Woodard said there is a cut wire hanging from an electric pole near the Main Street to Grant Street viaduct trail. It is hanging within arm's reach and he asked for city staff to check it out. 9. EXECUTIVE SESSION At 9:00 p.m. Mayor Cook announced that the Tigard City Council was going into Executive Session to review and evaluate,pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the city manager,under ORS 192.660 (2) (i). He said the City Council would adjourn from Red Rock Creek Conference Room after the Executive Session The Executive Session ended at 9:50 p.m. 10. ADJOURNMENT At 9:50 p.m. Councilor Goodhouse moved for adjournment. Council President Snider seconded the motion and all voted in favor. Yes No Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Carol A. Krager, City Reco er Att John L. ook, Mayor Date TIGARD CITY COUNCIL/TCDA MINUTES —Janua 9, 2018 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 8 of 8