02/13/2018 - Minutes City of Tigard
i Tigard Public Library Board Minutes
MEETING DATE/TIME: Tuesday, February 13, 2018 7:00 p.m.
MEETING LOCATION: 13500 SW Hall Blvd., Local History Room, Second Floor
1. CALL TO ORDER:
Chair Katie Harris called the meeting to order at 7:00 p.m.
2. ROLL CALL
Members Present: Mary Bogert, Becky Gauthier, Katie Harris,Jean Hart, Lonn
Hoklin
Alternate Present: Nina Kung
Member Absent: Joseph Callahan, Michelle Taylor
Alternate Absent: Martin Rubin
Staff Present: Library Director Margaret Barnes and Confidential Executive
Assistant Margaret L. Reh.
3. APPROVE MINUTES
The minutes from the January 10, 2018 Board meeting were reviewed. No changes
were suggested.
Motion by Becky Gauthier. Second by Jean Hart to approve the January 10, 2018
minutes.
Bogert—Aye Callahan—Absent Gauthier—Aye
Harris —Aye Hart—Aye Hoklin—Abstained
Taylor—Absent
4. AGENDA ADDITIONS AND DELETIONS
The Board decided to add a discussion of options at the end of this meeting for
rescheduling the April meeting as Margaret Barnes will be unavailable on April 11.
5. CALL TO THE PUBLIC
Library staff member Linda Chance, Library Assistant-Circulation was our guest this
evening. Linda was hired as a Library Aide in November 2016, coming to us from
Tigard Public Library Board MINUTES — Tuesday, February 13, 2018
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 1 of 3
Salt Lake City. Linda has been working in libraries since she was 18 years old. Once
she started here at the Tigard library, she was quickly promoted to a Library Assistant
position. Linda works with our teen volunteers. She also enjoys working with co-
worker Mimi Wong in entering in the Bright Spots on to the Inside Tigard website.
Linda enjoys the thrill of the hunt looking for misplaced holds and working to ensure
all patrons' records are current and correct.
6. LIBRARY OPERATIONS
Eva Calcagno, the Director of WCCLS is retiring the end of February. Margaret has
been helping with the interview process to find a replacement for Eva.
A copy of the newly published spring kids program brochures were distributed to the
Board.
The January 2018 statistical report was distributed. A brief discussion ensued. Margaret
informed the Board of the success of the programs that have taken place since the last
meeting. AARP is on site again this year to help patrons with taxes. They are set up in
the Technology Room.
Margaret Barnes informed the Board that the patron survey is going well and thanked
the members who have been able to help out at the survey table. The physical survey
will be finished on February 17, 2018 and electronic surveys will continue to be
accepted through the end of February.
7. POLICY REVIEW
A. Interlibrary Loan Policy
The Board reviewed and discussed the Interlibrary Loan policy. This policy
was last reviewed on May 14, 2014.
Motion by Jean Hart. Second by Mary Bogert to re-adopt the Interlibrary Loan
policy as it is currently written. Motion was approved unanimously.
B. Petitions/Signature Gathering Policy
The Board reviewed and discussed the Petitions/Signature Gathering policy.
This policy was last reviewed on March 19, 2014.
Motion by Becky Gauthier. Second by Mary Bogert to re-adopt the
Petitions/Signature Gathering policy as it is currently written. Motion was
approved unanimously.
Tigard Public Library Board MINUTES — Tuesday, February 13, 2018
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8. POSSIBLE LOCAL OPTION LEVY
A newly published handout for the proposed local option levy was distributed to the
Board. This hand out was distributed at the library event "Reptile Man" which was
taking place concurrently with this Board meeting. The Board discussed some elements
of the proposed local option levy.
9. DISCUSSION OF JOINT WORKSHOP MEETING WITH CITY COUNCIL
The Library Board will be meeting with the City Council for their annual Joint
Workshop on Tuesday, April 17, 2018. A brief discussion took place of the history of
past joint workshops with the City Council.
Board members discussed options for the upcoming workshop. Four general ideas
were indicated: 1.) create a video highlighting library activities; 2.) present statistics; 3.)
share the data and patron comments from the annual survey; 4.) share our customer
satisfaction with the services provided by the library, how the library is valued by the
community, and how these values line up with the City's strategic plan.
Each Board member was tasked with exploring the many training opportunities
offered with the WCCLS on-line resource Lynda.com prior to the March meeting. This
would also be a valuable asset of the library to share with the Council.
If a Board member is not comfortable speaking to the Council, they do not need to
share, but all Board members are encouraged to attend the workshop.
10. OTHER BUSINESS
Chair Harris polled the Board for what days they might be available to meet for the
April meeting as mentioned earlier in the meeting. It was decided to schedule the April
meeting for Thursday, April 12, 2018 at 7:00 p.m.
Margaret Barnes informed the Board that she is hoping to have the final EDGE report
available for the Board in April or May.
11. ADJOURNMENT
Chair Harris adjourned the meeting at 7:51 p.m.The next meeting of the Tigard Library
Board is scheduled for Wednesday, March 14, 2018 at 7:00 p.m.
Tigard Public Library Board MINUTES — Tuesday, February 13, 2018
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