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12/13/2017 - Minutes - 41 City of Tigard Committee for Community Engagement Minutes MEETING DATE/TIME: Wednesday,Dec. 13, 2017; 7 p.m. MEETING LOCATION: Public Works Lunchroom,Public Works Building 8777 SW Burnham St.,Tigard, OR 97223 Member Attendance Status Jeremy Audritsh Out Basil Christopher Out Kristen Fitzpatrick Out Alexandra (Lexi) Hallum Present David Hanna Present Anne Kinnaman Present Thomas Lauritzen Present Joseph Lyons Out Amelia McCreery Out Yamini Naidu Out Cathy Olson Present Connie Ramaekers Present Christine Rehse Present Dolly Specht Out Miranda Wood Present Guest attendees: Carol Krager, City Recorder, City of Tigard Buff Brown, Senior Transportation Planner, City of Tigard Staff: Rudy Owens, Communications Strategist and Committee Liaison 1. Welcome and introductions. 2. Review of draft minutes from Oct. 18, 2017. The committee unanimously approved the meeting minutes from October 18, 2017,without changes. 3. Presentation by City Recorder Carol Krager on municipal elections and the city's role in the local electoral process. Krager provided an overview how elections were impacted by federal, state, and special district election laws,in addition to City Charter rules for some items, such as a provision banning the use of the Willamette River for drinking water unless voters approve a charter change. Committee for Community Engagement Meeting Minutes Final—12/13/2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-718-2758 1 www.tigard-or.gov I Page 1 of 4 Krager gave a summary of duties for elections between herself as city recorder and Washington County Elections,which runs the elections process. Some of Krager's roles include: ensuring all deadlines for ballot measures put before local voters are met, collecting initiative petitions, and educating candidates. The committee asked who could run for local office. Krager said residency was required for the council positions, along with 20 signatures and a $50 filing fee. The group discussed ballot measures with Krager. She told the group those who file for a ballot measure have a 90-day limit to gather enough qualifying signatures. The council could also put measures on the ballot for residents or offer a competing measure to one presented by residents. Once an item was submitted, city communications on a measure would need to be factual and neutral. Krager provided a summary of ballot measure language rules and how they must be done in a neutral manner. A committee member asked about ballot signatures,and she said the county verified them. Ballot proponents are encouraged to get additional signatures in case any signatures are contested by elections officials. Krager also educates staff and volunteers,including the CCE, to abide by elections laws. Board and committee members, as private citizens,may campaign for whatever they want, but not while representing themselves as a city board or committee member or during a city- sponsored meeting. Elected officials can advocate on campaign issues. After elections, results are certified. For candidates, the recorder ensures they sign papers and take oaths of offices. The recorder helps them get oriented as they transition to the election position. The recorder and deputy recorder also ensure access and care of county ballot box on city property. Krager said a lot of activity took place election day. At 8 p.m. they close the box for hand-delivered ballots. She said some voters intentionally won't delivers their ballots until the very last moment on elections days, causing some congestion issues. 4. Presentation by Senior Transportation Planner Buff Brown on changes to downtown parking,including enforcement, and the city's engagement to downtown businesses and residents since April 2017. Brown said with new development, such as the Atwell off Main Street apartment complex, on-street parking issues have emerged. The city expected these changes and was working to ensure a good balance,where about 85 percent of the on-street spaces are used at any given time and 15 percent are empty. This balance was described in an influential urban planning book called The High Cost of Parking by Donald Shoup. Brown was asked about parking pricing. He said it was a supply and demand balance,which had different pricing in different cities. Committee for Community Engagement Meeting Minutes Final—12/13/2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-718-2758 1 www.tigard-or.gov I Page 2 of 4 One committee member said there was a lack of parking downtown. Brown explained that lots behind Symposium Coffee and Jeffrey Allen were available and explained Tigard was built at a time with parking minimums, but not in Downtown. Many buildings downtown did not have their own parking. Brown said the city appeared to have been successful maximizing on-street parking. He said the city was studying the creation of permitted parking for a monthly fee. Currently,most parking is not regulated,with the greatest number of violations south of the railroad tracks. Brown said the city had reached out to the community during two phases since April 2017. Brown said the city had met with members of the Tigard Downtown Alliance and held open houses at Symposium Coffee. The city also mailed 240 people in the area about the city's parking plan. He explained that the city built a web platform to inform stakeholders, allowing for online comments. To date,Brown said he had received just a few phone calls and emails. Brown said the third phase would begin in January 2018.Tigard is proposing a new permit system in downtown. These would be four-hour long permits,possibly for employees at a $35/month charge. The proposal will be presented to the City Council on Jan. 2, 2018. The permits would be in specific areas. Burnham Street would still have no time limits. A committee member suggested businesses likely would be happy, but asked if there was opposition. Brown said overall the response had been positive.The conflict has been for some employees who are using time limited spaces. Overall,most the committee members were unaware of the city's outreach in downtown. One member saw the issue posted on the city's webpages. When asked about the fiscal impacts,Brown said the goal was not to make money. It was just to break even. Brown was also asked about costs for enforcement. He said the city would need .15 FTE, and that would only break even. Some committee members expressed interest in the Tigard Triangle and parking spots that are never filled. Buff said the nearly 500-acre area had 10,990 spaces, some of which could be used for other uses,including housing. 5. Discussion of findings from the newly created subcommittee members on ballot drop boxes and conversation with Washington County Elections. On behalf of a three-person subcommittee studying drop boxes,Wood compiled research on the drop box issue,including a conversation with Washington County Elections. She learned there were 16 drop boxes in the county. The biggest question was, should there be another. Wood said county elections official have looked at the issue,but they have a hard time getting buy in from partners to host a drop box. The county also has criteria.They want the highest number of voters. They don't want temporary boxes. They are looking at Scholls-Ferry and SW Murray road area. They are seeking public partners and are not quite getting that. Committee for Community Engagement Meeting Minutes Final—12/13/2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-718-2758 1 www.tigard-or.gov IPage3of4 Wood explained that the county has reciprocity in others counties (delivering a ballot left in another county). Wood said the county normally see waves of voting: early and later voters. Full ballots have slower response rates. Wood said the country had trouble recruiting people to work on Election Day. Wood said the county is open for follow up questions. For the CCE,how would it recommend another drop site and who would partner? Anecdotally the county has looked at other sites in the Tigard area, and those didn't come through. Some committee members like the idea of a box in the Murray-Scholls area. Another likes the new high school being built on Scholl Ferry by the Beaverton School District. Committee members asked about boxes in public or private spaces. Miranda said the county considers the cost for traffic on Election Day. They like partnering with public agencies, to mitigate expenses. Some committee members were interested if locations of drop boxes have an impact on voter participation. Miranda said her group was not planning to do additional research. 6. Committee housekeeping matters, discussion. The group discussed housekeeping matters for 2018: electing a vice chair. Owens explained that the committee bylaws call for the election of a vice chair at the first meeting of the calendar year. He said they could take this item up at the first meeting of the calendar year. COMMENTS FROM COMMITTEE MEMBERS Hallum announced she was leaving the group because she was moving back to California. Lauritzen has joined CPO 4B Steering committee. Olson shared that the Levy and Bond Advisory Task Force unanimously recommended to the City Council on Dec. 12 to put a local option levy measure on the May 2018 ballot 7. Update from Rudy Owens on recent passage of welcoming city resolution adopted by the City Council in November 2017—follow-up to discussion at the Oct. 18, 2017 on residents' status in the city. Owens shared that the City Council had adopted a Welcoming City Resolution in November 2017. 8. Adjourn The meeting adjourned at 8:30. Committee for Community Engagement Meeting Minutes Final–12/13/2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-718-2758 1 www.tigard-or.gov I Page 4 of 4