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12/12/2007 - Minutes Intergovernmental Water Board (IWB) Meeting Minutes December 12, 2007 Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 Members Present: Gretchen Buehner Representing the City of Tigard Patrick Carroll Representing the City of Durham Julie Russell Representing the Tigard Water District Bill Scheiderich Member at Large Dick Winn Representing the City of King City Members Absent: None Staff Present: Public Works Assistant Director Brian Rager Water Quality & Supply Supervisor John Goodrich IWB Recorder Greer Gaston 1. Call to Order, Roll Call and Introductions Commissioner Scheiderich called the meeting to order at 5:31 p.m. 2. Approval of Minutes— November 28, 2007 Commissioner Buehner motioned to approve the November 28, 2007 minutes; Commissioner Russell seconded the motion. The minutes were approved by unanimous vote, with Commissioners Buehner, Carroll, Russell, Scheiderich, and Winn voting yes. 3. Public Comments: Mr. Phil Decker, 14540 SW 148th Place, Tigard, Oregon, explained he was a retired California attorney and wished to update the IWB on Tigard Water District (TWD) activities. He stated the annual income of the TWD was approximately $17,000. New TWD Commissioners took office about six months ago and filed suit against the City of Tigard. In their six month tenure, the District has spent about $17,000 in attorney fees. Mr. Decker expressed concern over the District's spending on non-water related activities and said he hoped this spending would not continue. 4. Potential Water Partnership with the City of Sherwood This item was postponed to a future meeting. 5. Renewable Energy Options Mr. Koellermeier introduced this topic and explained some water utilities had decided to purchase renewable energy. He said participation was voluntary, and he had no recommendation for the Board. If the Board was interested in purchasing renewable energy, these costs could be incorporated into the upcoming budget. Two representatives from Portland General Electric (PGE) were introduced: Manager of the Renewable Power Program Thor Hinckley and Key Customer Manager Paula Intergovernmental Water Board Minutes December 12,2007 1 Conway. Mr. Hinckley and Ms. Conway distributed information packets and provided an overview of the renewable energy program. An information packet is on file in the IWB record. Costs to operate the Tigard Water Service Area's meters with 100-percent, pollution- free, wind-generated, renewable energy are as follows: • larger meters would be charged at a fixed premium of 1.1 cents per kilowatt hour • smaller meters would be charged at a fixed premium of.8 cents per kilowatt hour These premiums would be in addition to existing energy costs. Mr. Goodrich said existing energy costs were in the $200,000 range. Commissioner Buehner estimated the switch to 100-percent, renewable energy would result in a 10- percent increase, or$20,000 annual premium. The Board requested staff prepare information on the actual cost of the renewable energy options. 6. Consider Making a Recommendation to the Tigard City Council Regarding Approval of the Tualatin Basin Water Supply Partnership Memorandum of Agreement This item was continued from the Board's November 28, 2007 meeting. Commissioner Scheiderich confirmed there was no financial commitment associated with the agreement. Commissioner Winn made a motion to recommend approval of the Tualatin Basin Water Supply Partnership Memorandum of Agreement to the Tigard City Council; Commissioner Carroll seconded the motion. The recommendation was approved by majority vote with Commissioners Buehner, Carroll, Scheiderich, and Winn voting yes. Commissioner Russell had not discussed the matter with the Tigard Water District and abstained. 7. Consider a Memorandum of Understanding (MOU) with the City of Lake Oswego and the City of Tigard Regarding a Water Supply Partnership Mr. Koellermeier distributed two MOUs: one with revisions highlighted in red, and a final version which included the revisions. These documents are on file in the IWB record. Commissioners Buehner and Scheiderich had participated in the development of the MOU. Commissioner Buehner commented on the positive nature of the discussions and noted those who worked on developing the MOU had become strong supporters of the proposed water partnership. Commissioner Scheiderich said elected officials from Lake Oswego didn't consider the water partnership as an urgent need. They had expressed concern over placing a funding issue related to the water partnership on the 2008 ballot. The MOU specifies the next step in the partnership is the creation of an intergovernmental agreement (IGA). The deadline for completion of the IGA is the end of June. The Board discussed the timeline for selecting a long-term water source. Intergovernmental Water Board Minutes December 12,2007 2 Commissioner Buehner mentioned the Cities of Tigard and Tualatin were listed as authorized users of Lake Oswego's water rites. Some of Lake Oswego's water rights may be lost if the partnership with the City of Tigard is not formed. Mr. Koellermeier added that at the staff level, the Cities of Tigard and Lake Oswego have agreed to: • Let Tigard take the lead in developing the IGA • Retain Attorney Clark Balfour to prepare the IGA Mr. Koellermeier recommended the IWB execute the MOU and continue moving forward with the water partnership. Commissioner Buehner motioned to approve the MOU between Lake Oswego, the City of Tigard, and the IWB; Commissioner Carroll seconded the motion. The MOU was approved by majority vote with Commissioners Buehner, Carroll, Scheiderich, and Winn voting yes. Commissioner Russell abstained. 8. Update on Property Issues Mr. Koellermeier mentioned Portland General Electric's (PGE's) request for an easement and TriMet's request to locate an antenna on the Washington County Consolidated Communications Agency's (WCCCA's) communication tower. He asked what level of involvement the Board would like to have regarding temporary or minor real property issues. The tenancy in common agreements necessitate real property transactions be considered by the member jurisdictions of the IWB. Commissioner Buehner said that placing an antenna on the communication tower was administrative in nature. However, she indicated she had given some earlier input regarding the PGE easement and thought this type of matter merited a higher level of Board and IWB member jurisdiction involvement. The Board confirmed that given the amount of time required for each IWB member J urisdiction to consider such matters, it was comfortable with Mr. Koellermeier continuing to grant temporary approvals in order to allow the easement and antenna process to continue. Ultimately, resolutions will be prepared for each member jurisdiction to consider. Commissioner Scheiderich suggested the TriMet antenna agreement contain a non- interference clause stating the TriMet antenna may not interfere with any City uses including radio transmissions. 9. Water Supply Update Mr. Goodrich reported the following: • 1.65 million gallons per day are being injected into aquifer storage and recovery well 2 • Water demand has been in the 3.45 million gallons per day range, which is typical for this time of year The water system had not been damaged by the recent rain storm Intergovernmental Water Board Minutes December 12,2007 3 10. Informational Items With regard to the Board's previous discussion about additional tenancy in common agreements, Commissioner Winn reported that when King City was formed in the mid- 1960s the Tigard Water District was the water provider. The District remained the water provider until the City of Tigard took over in 1994. 11. Non-Agenda Items: Mr. Koellermeier asked if the Board would like to view the "Water for Tomorrow" DVD developed to educate water customers about future water sources. Commissioner Scheiderich directed the DVD be played after the meeting adjourned. 12. Future Agenda Items • Credit for Leak Policy Review There was no discussion about future agenda items. 13. Next Meetings: • January 9, 2008, 5:30 p.m. Tigard Public Works Building, 8777 SW Burnham Street, Tigard, Oregon • February 13, 2008, 5:30 p.m. Tigard Public Works Building, 8777 SW Burnham Street, Tigard, Oregon • February 19, 2008, 6:30 p.m. - Special Joint Meeting with the Tigard City Council Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon Commissioners Scheiderich and Buehner advised they would be out of town on March 12, 2008. 14. Adjournment Commissioner Scheiderich adjourned the meeting at 6:19 p.m. Greer A. Gaston, IWB Recorder Date: �7/IGtn?/U 9� a?DOB Intergovernmental Water Board Minutes December 12,2007 4